Body: Council Type: Minutes Meeting: Regular Date: February 18, 2020 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council February, 18, 2020 Time: 7:00 PM Location: Council Chambers
Meeting # 5 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone - Chief Administrative Officer, Claire Dodds - Director of Development Services, Louise Fragnito - Director of Corporate Services/Treasurer, Mark Segsworth - Director of Public Services Manager, Angela Maddocks, Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2020-5-01 Moved by Councillor Ruttan Seconded by Councillor Revill That the Council meeting of February 18, 2020 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 a), the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2020-5-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the February 18, 2020 Council meeting be approved as presented. Carried
Scheduled Closed Session - not applicable
Recess - not applicable
Delegations
a)
Congratulatory Presentation to Dr. Duncan Sinclair on his appointment to the Order of Canada On behalf of Council and the Township of South Frontenac, Mayor Vandewal presented Dr. Duncan Sinclair with a certificate to acknowledge his appointment to the Order of Canada for his contributions to the Canadian health-care system as a teacher, university administrator and advisor, and for his leadership in health care reform in Ontario. Mayor Vandewal noted that locally, Dr. Sinclair as a member of the Buck Lake Association has been involved in the annual Buck Lake Boatilla, a fundraiser to send children to the Easter Seals Camp Merrywood and has been a strong supporter of his local
Minutes of Council February, 18, 2020 community. Dr. Duncan Sinclair expressed his gratitude for the township recognition and acknowledged the wonderful community of South Frontenac. b)
Joanne Silver, Coordinator of Meals Program, SFCSC, re: Meals Community Champions Week Joanne Silver, Meals on Wheels Coordinator, explained that March for Meals has been happening across North America since 2002 and it’s a campaign that brings together community organizations, businesses, all levels of government and area residents to help raise awareness about the importance of nutrition for older adults, the impact of community Meals on Wheels programs, food insecurity and social isolation of seniors. Southern Frontenac Community Services volunteers delivered 8,000 hot and cold meals in 2019. This is an opportunity to meet seniors it the community and provide valuable human connections. She invited Councillors to take part in March for Meals Community Champions Week on either March 17 or 19. Council was encouraged to contact her directly to ride along with the volunteers and get a first hand account of this program in the community. Deputy Mayor Sutherland noted that he had participated last year and it was a great experience. He found the volunteer drivers to be very friendly. Councillor Sleeth inquired about the time frame for participating on March 17 and 19. Mayor Vandewal indicated that he had helped out last year with meal preparation and he was surprised at the area in which the meals are distributed. He thanked Ms. Silver for her presentation and encouraged fellow Council members to contact Joanne directly if they are able to participate.
Public Meeting - not applicable
Approval of Minutes
a)
February 4, 2020 Council Meeting Resolution No. 2020-5-03 Moved by Councillor Revill Seconded by Councillor Ruttan That the minutes of the February 4, 2020 Council meeting be approved. Carried
Business Arising from the Minutes
a)
Z-19/13 - Rezone Concession 8, Part Lots 15 and 16, Parts 1 to 3, Hewett Lane, Dog Lake. See By-law 2020-07
Reports Requiring Action
a)
South Frontenac Fire and Rescue - Volunteer Fire Fighter Wages See By-law 2020-08
b)
Credit Card Use Policy Resolution No. 2020-5-04
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Minutes of Council February, 18, 2020 Moved by Councillor Revill Seconded by Councillor Ruttan That Council approve the revised Credit Card Use Policy attached to the report dated February 18, 2020 and authorize the Director of Corporate Services & Treasurer to implement the changes. Carried c)
Main Street Revitalization - Funding Allocation Resolution No. 2020-5-05 Moved by Councillor Sleeth Seconded by Councillor Morey That Council approve Village Entrance Signs, Heritage Street Name Blades, Sydenham Business Signage and Street Furniture as initiatives to be funded by the Township’s Main Street Revitalization grant. Carried
d)
By-law Enforcement Contract Extension Resolution No. 2020-5-06 Moved by Councillor Sleeth Seconded by Councillor Morey That Council extend the contract with Frontenac Municipal Law Enforcement to April 30, 2020. Carried
e)
Regional Service Delivery Review Resolution No. 2020-5-07 Moved by Councillor Sleeth Seconded by Councillor Morey That Council award the contract for the Regional Service Delivery Review to Strategy Corp in the amount of $201,043 exclusive of HST. Carried
Committee Meeting Minutes - not applicable
By-laws
a)
By-law 2020-07 - Rezoning - Hewett Lane - Dog Lake Resolution No. 2020-5-08 Moved by Councillor Sleeth Seconded by Councillor Morey That the following by-laws be given first and second reading: • By-law 2020-07 • By-law 2020-08 Carried Resolution No. 2020-5-09 Moved by Councillor Leonard Seconded by Councillor Roberts That By-law 2020-07, being a by-law to amend By-law 2003-75 as amended, to rezone land from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Services Residential (RLSW), Concession 8, Part Lots 15 and 16, District of Storrington, be given third reading, signed and sealed. Carried
b)
By-law 2020-08 - Amend By-law 2018-56 - Fire Fighter Wage
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Minutes of Council February, 18, 2020 Resolution No. 2020-5-10 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2020-08, being a by-law to amend By-law 2018-56, Appendix E, be given third reading, signed and sealed. Carried 13.
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
2019 Statement of Remuneration and Expenses paid to Council members
c)
Investment Update
Information Items
a)
KFL& A Public Health - Termination of service provision under Part 8 of the Building Code Act Deputy Mayor Sutherland was happy to see that Public Health is giving up this service and felt it was a great opportunity to integrate this service into our Building Department.
b)
Prince Edward County - Council Support for Quinte Conservation Authority
c)
Municipality of Chatham-Kent - Support for Conservation Authorities
Notice of Motions
a)
Mayor Vandewal served a notice of motion that staff provide a report on how South Frontenac will provide the Part 8 of the Building Code in-house as a preferred option.
Announcements/Statements by Councillors
a)
Councillor Revill congratulated fellow Council members, staff and volunteers on their participation in making Family Day 2020 such a success.
b)
Councillor Leonard also commended fellow Council members on helping out at the Family Day event and noted his opportunity to experience the “ice-stock” sport.
c)
Deputy Mayor Sutherland commended both Public Services and Fire Services staff for their assistance with the Kids Fishing Derby held on Sydenham Lake on February 17. Having the rescue boat was a great educational opportunity. He noted that there were about 150 kids in attendance.
d)
Mayor Vandewal commended all those who were involved in organizing and providing these events on Family Day weekend. He received lots of positive comments about these free events for the community.
Question of Clarity (from the public on outcome of agenda items)
a)
With respect to Agenda Item 10 c) and proposed benches as part of the Main Street Revitalization Funding, Wilma Kenny commented on how hot metal benches can be during the summer months. Mark Segsworth explained that these benches will be what is recommended when community groups want to fundraise or donate benches for the
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Minutes of Council February, 18, 2020 community. The metal benches are the most durable. 18.
Closed Session
a)
As permitted by the Municipal Act, Section 239.2 (b), Council will move into closed session to discuss personal matters about an identifiable individuals (2), including municipal or local board employees and to approve minutes of previous closed sessions. Resolution No. 2020-5-11 Moved by Councillor Leonard Seconded by Councillor Roberts That Council move into closed session as permitted by the Municipal Act, Section 239.2 (b) to discuss personal matters about an identifiable individual, including municipal or local board employees and to approve minutes of previous closed session meetings. Carried
b)
Personal Matters about an Identifiable Individuals (2 separate Verbal Reports)
c)
Minutes of November 5, 2019 and January 14, 2020 Closed Session meetings
d)
Resolution Resolution No. 2020-5-13 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr That Council move out of closed session. Carried
Confirmatory By-law
a)
By-law 2020-09 Resolution No. 2020-5-14 Moved by Councillor Barr Seconded by Deputy Mayor Sutherland That By-law 2020-09 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 18 day of February 2020. Carried Resolution No. 2020-5-15 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr That By-law 2020-09 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 18 day of February 2020. Carried
Adjournment
a)
Resolution Resolution No. 2020-5-16 Moved by Councillor Barr Seconded by Deputy Mayor Sutherland That the Council meeting of February 18, 2020 be adjourned at 7:46 p.m. Carried
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Minutes of Council February, 18, 2020
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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