Published May 18, 2021
Word Count 48185 words
Reading Time 227 min read

Body: Council Type: Agenda Meeting: Regular Date: May 18, 2021 Collection: Council Agendas Municipality: South Frontenac

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Document Text

Page 1 of 189

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA

Audio Broadcast to the Township’s Facebook page https://www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE: Chambers.

7:00 PM, Tuesday, May 18, 2021 Electronic Participation/Council

Call to Order and Roll Call

a)

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

a)

Resolution

Scheduled Closed Session (at the end of the meeting)

Delegations - not applicable

Public Meeting- not applicable

Approval of Minutes

a)

April 20, 2021 Council Meeting

4 - 12

b)

May 4, 2021 Council Meeting

13 - 17

c)

May 11, 2021 Special Committee of the Whole Meeting

18 - 20

Business Arising from the Minutes - not applicable

Reports Requiring Action

a)

Two (2) Tandem Dump Trucks - Pre Order

21 - 22

b)

Battersea Road Design

23 - 26

c)

Fire Station #8

27 - 48

d)

Site Plan Control Agreement - SP-02-19-L - Mobile Kitchens Canada (See By-law 2021-26)

49 - 66

e)

Site Plan Control Agreement - SP-01-21-B - Marchildon/Smith (See By-law 2021-27)

67 - 75

Page 2 of 189

f)

Lake Ecosystem Grant Program

76 - 81

g)

Summer Meeting Schedule

Committee Meeting Minutes - not applicable

By-laws

a)

By-law 2021-26 - Site Plan Agreement with Mobile Kitchens Canada Inc.

83

b)

By-law 2021-27 - Site Plan Agreement with Guy Marchildon and Nicole Smith

84

Reports for Information

a)

Tender No. PS-2021-22- Water Truck

85

b)

Accounts Payable and Payroll Listing

86 - 99

Information Items

a)

Rideau Valley Conservation Authority - 2020 Annual Report

100 120

b)

Proposed Education Development Charge Conseil des ecoles publiques de l’Est de l’Ontario (CEPEO)

121 143

c)

Opioid Crisis - Peterborough County information provided by Chief of Paramedics to Warden Vandewal et al

144 156

d)

Ministry of the Environment, Conservation and Parks - Regulations Defining Core Mandate and Improving Governance, Oversight and Accountability of Conservation Authorities

157 187

e)

Township of Frontenac Islands - KFL&A Community Drug Strategy

188

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session

a)

Council will move into a closed session as permitted by the Municipal Act, Section 239.2 (c) to discuss a proposed or pending acquisition or disposition of land by the municipality or local board; with regard to the Bellrock Mill (Resolution)

b)

Verbal Update from the CAO regarding Bellrock Mill property

c)

Move out of Closed Session (Resolution)

Confirmatory By-law

a)

By-law 2021-28

82

189

Page 3 of 189

Adjournment

a)

Resolution

Natural, Vibrant and Growing - A Progressive Rural Leader

Page 4 of 189 Minutes of Council April, 20, 2021 Time: 7:00 PM Location: Electronic Participation/Council Chambers

Meeting # 16 Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Ron Sleeth Council Present via Electronic Participation: Pat Barr, Randy Ruttan, Ross Sutheralnd Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Angela Maddocks - Clerk Staff Present via Electronic Participation: Jamie Brash - Facilities and Solid Waste Supervisor, Claire Dodds - Director of Development Services, Michelle Hannah Planning Assistant, Anna Geladi - Planner, Brian Kirk - Operations Supervisor, Darcy Knott - Director of Fire and Emergency Services, Christine Woods - Senior Planner 1.

Call to Order and Roll Call

a)

Resolution The Clerk conducted the roll call as outlined in the attendance noted above. Resolution No. 2021-16-01 Moved by Councillor Sleeth Seconded by Councillor Morey That the Council meeting of April 20, 2021 be called to order at 7:03 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

a)

Deputy Mayor Leonard declared a pecuniary interest with respect to Agenda Item 12 h) the Accounts Payable and Payroll Listing.

Approval of Agenda

a)

Resolution Resolution No. 2021-16-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the April 20, 2021 Council meeting be approved as presented. Carried

Scheduled Closed Session - not applicable

Delegations - none

Public Meeting

Page 5 of 189 Minutes of Council April, 20, 2021 a)

Resolution and Public Meeting Statement Resolution No. 2021-16-03 Moved by Councillor Barr Seconded by Councillor Sutherland That a public meeting be held to allow for input on Zoning By-law amendment application Z-20-17, Concession 3, Part of Lot 3 Bedford District. Carried

b)

Zoning By-law Amendment Application Z-20-17 - Con 3 Part of Lot 3 - Deyos Road Christine Woods, Senior Planner, provided an overview of this application and the public meeting process. She noted that the subject property is located on Deyos Road and is 2.2 hectares (5.5 acres) in area. The lands consist of a forested slope toward the southwest (Deyos Road). The property has approximately 290 metres of frontage on Deyos Road. A majority of the frontage is a rock outcrop. Currently there is a shed on the property. The applicant proposes to rezone the property from Rural to Rural Special Provision to permit an additional dwelling unit in an ancillary building and to permit a reduced setback from the front lot line for buildings. The Owner proposes to construct a single detached dwelling and an additional dwelling unit in an ancillary (accessory, detached) building. The single detached dwelling would have 1445 square feet of floor area and the additional dwelling unit would have 800 square feet in floor area. The two dwelling units would share a driveway, well and sewage system. The Owner has requested a zoning by-law amendment to change the Rural (RU) zone on the subject lands to Rural – Special Provision (RU-XX). The special provision is requested to permit an additional dwelling unit in an ancillary building on the property. A reduced front yard setback is required for each dwelling unit in order to facilitate the construction of the two dwelling units on the only relatively level land on the property as identified in the slide presentation. Ms. Woods indicated that the Building Department has no objection to the proposed zoning by-law amendment as there is a location on the property that would meet the minimum Ontario Building Code requirements for a sewage system. An entrance permit will be required for the driveway and Public Services staff have no objection to the proposed driveway location off Deyos Road. Catherine Nash, 7684 Deyos Road has raised concerns about the appropriateness of the property for the proposed use, the use of the unopened road allowance for construction purposes and the current use of the property relative to health and property standards. In response to those concerns, Ms. Woods indicated that this is a lot of record and contains only one relatively level area to minimize the amount of site alteration required. Whether there is one or two buildlngs on the property, setback from the front lot line would be necessary based on the rock outcrop. The house would be visually and Lynn Ottenhof, 7701 Deyos Road has indicated that she is not in favour of the application and expressed concern about the proposal opening up the door for potential to have two houses on one property and that one or both of the houses to be used for short term rental units. Ms. Woods explained that with respect to the concern about two houses one property, this is already occurring in the township and currently there are no by-laws to regulate or prohibit short term rentals. It is anticipated that the new Official Plan will set the stage for the township to consider licensing short term rentals. Through a Zoning By-law amendment process, the municipality cannot regulate who occupies a dwelling.

Page 2 of 9

Page 6 of 189 Minutes of Council April, 20, 2021 With respect to Ms. Ottenhof’s concerns about the location of a driveway on a curve, however Public Services have assessed the site and it is satisfactory. Ms. Woods further explained that the Provincial Policy Statement encourages municipalities to accommodate an appropriate affordable and market-based range and mix of housing. This can be achieved by permitting additional residential units in houses or in ancillary (detached accessory) buildings. The Planning Act was amended in September 2019 by Bill 108 to permit additional residential units on a property which contains a detached house, semidetached house or rowhouse. A second residential unit may be permitted within these structures, and an additional residential unit may be permitted in a building or structure ancillary to the house on the same property. This amendment to the Planning Act, once implemented in an official plan and zoning by-law, supports the accommodation of affordable housing in local municipalities and this application is consistent with the direction of the PPS and the amendment to the Planning Act. Section 5.6.2 of the County of Frontenac Official Plan requires the Township Official Plan to permit additional residential units. While required to permit additional units, the Township retains control over the location, access and servicing required for these units. The proposed development is consistent with the intent of the direction of the County Official Plan and it will help the township to achieve it goal to encourage residential development which is affordable, of high quality and capable of meeting the changing and diverse needs of the rural community. Site Plan Control will also be used for this property. Councillor Sleeth questioned the building concept that appears to be more of a farm storage type of building rather than residential use and how they would be regulated. Ms. Woods agreed that the example shown is a unique structure but that it will still need to meet residential building regulations. Councillor Revill asked that it be clarified that the property adjacent is in fact an unopened road allowance prior to the by-law being passed. Ms. Woods indicated that the unopened road allowance has no bearing on this application. The concern is more about the contractors and landowners not using it for their own purposes as generally members of the public are able to use unopened road allowances. Councillor Morey questioned the constrained building area based on the property having over 5 acres and was there not space for a primary building and an accessory building. Ms. Woods indicated that there is not adequate area that is easily accessible that would not require a lot of site alteration. The area being proposed is the lowest and most level spot on the property. Councillor Ruttan asked for clarity about the recent changes in planning that directs this type of housing development and that currently (without an updated Official Plan) there is no way for the municipality to regulate short term rentals. Ms. Woods stated that both the current Official Plan and Zoning By-law does not allow for this type of development at this time. There are considerations that can be made to address this through the existing rezoning process and she noted that there are properties that are not appropriate to allow additional housing units. Staff envision that there will be criteria included in the Official Plan as to what conditions need to be met in order for an additional dwelling unit to be permitted. There were no comments from the public. c)

Resolution - Close Public Meeting

Page 3 of 9

Page 7 of 189 Minutes of Council April, 20, 2021 Resolution No. 2021-16-04 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That having provided an opportunity for to allow for input, the public meeting be closed. Carried 7.

Approval of Minutes - none

Business Arising from the Minutes

a)

Updated Township Branding Resolution No. 2021-16-05 Moved by Councillor Morey Seconded by Councillor Sleeth That Council approve the branding concept recommended by the Brand Steering Group, as presented at the April 13 Committee of the Whole meeting, subject to amendments to the Brand Positioning and Values as discussed in the April 13 Committee of the Whole meeting and further outlined in the report dated April 20, 2021 from the CAO. Carried

Reports Requiring Action

a)

Office of the Fire Marshal and Emergency Management - Grant & Transfer Payment Agreement Resolution No. 2021-16-06 Moved by Councillor Revill Seconded by Councillor Ruttan That Council support and pass a resolution to agree to the transfer payment agreement put forward by the Office of the Fire Marshal and Emergency Management (OFMEM) to the Township of South Frontenac to accept funds of $9100.00 to be used to support relief and challenges created by the Covid global pandemic as outlined in the Grant Application Carried

b)

Closing of Ontario Fire College Darcy Knott, Director of Fire and Emergency Services provided Council with an update on the decision to close the Ontario Fire College. Specialized courses were relatively inexpensive at the college while the regional training centres will be much higher and paid directly to the training centre. While tuition remains the same between the two, accommodations and meal costs will change significantly. The OAFC have decided to approach the province with a collective concerns about ensuring adequate and affordable and accessible training is available to firefighters across Ontario. At this time, he clarified that he is not requesting Council support or direction in this matter but that the best approach is for the OAFC to continue to lobby with the province. The regional training centres provide the same level of training that is conducted at South Frontenac already, the Director indicated he is more concerned with the cost associated with specialized training that is not conducted at the regional centres.

c)

PS-2021-01 Cab and Chassis - Diesel On-Off Float Truck Resolution No. 2021-16-07 Moved by Councillor Barr Seconded by Councillor Sutherland

Page 4 of 9

Page 8 of 189 Minutes of Council April, 20, 2021 That Council authorize the tendered purchase price for a 2021 Cab and Chassis, Diesel On-Off Float Truck with Snow Plow in the amount of $303,814.11. Carried d)

Heritage Designation 3981 Harrowsmith Road - The Stewart House Resolution No. 2021-16-08 Moved by Councillor Revill Seconded by Councillor Barr That Council receive the Statement of Cultural Heritage Value and Designation of Heritage Attributes for 3981 Harrowsmith Road - The Stewart House and that it be used as the basis for staff to prepare a designation by-law for the property; and That Council direct staff to serve a Notice of Intention to Designate the property located at 3981 Harrowsmith Road being called The Stewart House, as a property of cultural heritage value or interest pursuant to Part IV of the Ontario Heritage Act, R.S.O. 1990, c. O.18, ; and That should no Notice of Objection be received by the Clerk of the Township of South Frontenac within thirty (30) days of the publication of the Notice of Intention to Designate, that Council direct staff to prepare a designation by-law for 3981 Harrowsmith Road, and carry out the requirements as prescribed under Section 29(6) of the Ontario Heritage Act. Carried

e)

Road Closing Application RC-21-04 - Unopened Road Allowance between Lots 5 & 6, Concession 13, Bedford District (Cook) Resolution No. 2021-16-09 Moved by Deputy Mayor Leonard Seconded by Councillor Roberts That Council direct staff to begin the process to close and transfer ownership of a 20 metre (66 foot) by approximately 270 metre (886 foot) portion of unopened road allowance to enlarge an adjacent parcel of land municipally known as 38 Coronation Lane. Carried

f)

Verona Housing Master Plan - Request for Proposal Resolution No. 2021-16-10 Moved by Councillor Morey Seconded by Deputy Mayor Leonard That Council award the contract for consulting services for the preparation of a Verona Housing Master Plan to MacNaughton, Hermsan, Britton Clarkson (MHBC) Planning Ltd. in the amount of $26,282 + HST. Carried

g)

Proposed General Amendments to Zoning By-law Resolution No. 2021-16-11 Moved by Councillor Sutherland Seconded by Councillor Barr That Council direct staff to prepare a public notice to be advertised on the Township website and in Frontenac News and to be sent directly to impacted property owners of the holding of a statutory public meeting for proposed general amendments to Zoning By-law 2003-75 related to the Township’s public road

Page 5 of 9

Page 9 of 189 Minutes of Council April, 20, 2021 winter maintenance program, site-specific zone errors, provisions on minimum distance separation for livestock facilities and sensitive uses, and group homes. Carried h)

Rezoning of Concession 10, Part of Lot 2 - 2948 Sleeth Lane - Malden and Knox See By-law 2021-19

i)

Rezoning of Concession 9, Part Lot 22 - 984 Leland Road - Green See By-law 2021-20

j)

2021 Final Tax Rate By-law and Interim Tax Due Date Amendment See By-laws 2021-21 and By-law 2021-22

Committee Meeting Minutes

a)

Verona Community Association Meeting Minutes and Events Report from 2020 Resolution No. 2021-16-12 Moved by Councillor Sleeth Seconded by Councillor Morey That Council receives for information the minutes from the Verona Community Association meetings held in 2020 and their 2020 Annual General meeting report. Carried

By-laws

a)

By-law 2021-19 - Rezone Concession 10, Part Lot 2, Storrington (Malden and Knox) Resolution No. 2021-16-13 Moved by Councillor Ruttan Seconded by Councillor Revill That the following by-laws be given first and second reading: • By-law 2021-19 • By-law 2021-20 • By-law 2021-21 • By-law 2021-22 Carried Resolution No. 2021-16-14 Moved by Councillor Roberts Seconded by Councillor Sutherland That By-law 2021-19, being a by-law to amend By-law 2003-75, as amended, to rezone land from Limited Service Residential – Special Provision (RLS-2) and Limited Service Residential - Waterfront (RLSW) to Limited Service Residential – Waterfront – Special Provision (RLSW-128) on lands described as Part of Lot 2, Concession 10, (PIN 362900446) and as Part 1 on Reference Plan 13R8822, Part of Lot 2, Concession 10, District of Storrington (PIN 362900231), be given third reading, signed and sealed. Carried

b)

By-law 2021-20 - Rezone Concession 9, Part Lot 22, Loughborough (984 Leland Road-Green) Resolution No. 2021-16-15

Page 6 of 9

Page 10 of 189 Minutes of Council April, 20, 2021 Moved by Councillor Ruttan Seconded by Councillor Revill That By-law 2021-20, being a by-law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) to Rural-Special Provision (RU-62) on lands described as 984 Leland Road, Part of Lot 22, Concession 9, District of Loughborough, be given third reading, signed and sealed. Carried c)

By-law 2021-21 - Amend By-law 2021-05 to change date Interim Taxes are payable Resolution No. 2021-16-16 Moved by Deputy Mayor Leonard Seconded by Councillor Sleeth That By-law 2021-21, being a by-law to amend By-law 2021-05 (Interim Tax Levy By-law) with respect to the date taxes are payable, be given third reading, singed and sealed. Carried

d)

By-law 2021-22 - Tax Levy By-law Resolution No. 2021-16-17 Moved by Councillor Revill Seconded by Councillor Sutherland That By-law 2021-22, being a by-law to levy taxes in the Township of South Frontenac for 2021 be given third reading, signed and sealed. Carried

Reports for Information

a)

Emergency Management and Civil Protection Act 2020 Compliance

b)

Two (2) Rapid Response Unit Pick-Up Truck Tenders

c)

PS-2021-06 - 2021-22 Roadside Weed Spraying Program

d)

PS-2021-08 Half Ton Extended Cab 4 X 4 Pick-Up Truck and PS-2021-17 Heavy Duty Municipal Motor Grader

e)

PS-RFQ1-2021 - Request for Contracted Equipment, Materials & Trades

f)

PS-2021-19 - Supply of Diesel Fuel and Gasoline The Clerk noted that there was a typo in the published version of the report. Under the column entitled “Estimated 248,500 L” the amount for W.O. Stinson reads $22,551.37 and should be $225,513.75.

g)

2020 Volunteer and Youth Volunteer Awards and Celebrations

h)

Accounts Payable and Payroll Listing

i)

Building Department Activity Report - 1st Quarter 2021

j)

Planning Department Report - 1st Quarter 2021

Information Items - not applicable

Notice of Motions - none

Page 7 of 9

Page 11 of 189 Minutes of Council April, 20, 2021 15.

Announcements/Statements by Councillors

a)

Councillor Sleeth asked for an update on the Silverwood Drive right of way he had previously mentioned to the CAO.

b)

Councillor Morey asked about the volume of applications received for the community grants and COVID relief grants. The CAO indicated that the deadline is April 30 and that he anticipates there will be several submitted prior to this deadline.

c)

Deputy Mayor Leonard relayed concerns about he Long Swamp Road bridge. The CAO indicated that the bridge will be assessed by the new manager coming into Public Services at the end of May. He confirmed that the bridge is blocked off to vehicular traffic.

d)

Councillor Revill asked if any work had been done with respect to investigating the opportunity for an internet hub at Fermoy Hall.

e)

Mayor Vandewal suggested that the budget be adjusted to improve the audio quality in the Council Chambers as this is more important than the new furniture.

Question of Clarity (from the public on outcome of agenda items)

a)

Wilma Kenny (attending virtually) asked for clarity on who had voted against the new township branding. Mayor Vandewal confirmed that Councillor Revill was not supportive of the motion to approve.

Closed Session - not applicable

Confirmatory By-law

a)

By-law 2020-23 Resolution No. 2021-16-18 Moved by Councillor Sleeth Seconded by Councillor Morey That By-law 2021-23, being a by-law to confirm generally the previous actions of the Council of the Township of South Frontenac, be given first and second reading this 20 day of April , 2021. Carried Resolution No. 2021-16-19 Moved by Councillor Sutherland Seconded by Councillor Roberts That By-law 2021-23, the confirmatory by-law, be given third reading, signed and sealed this 20 day of April, 2021. Carried

Adjournment

a)

Resolution Resolution No. 2021-16-20 Moved by Councillor Revill Seconded by Councillor Morey That the Council meeting of April 20, 2021 be adjourned at 8:27 p.m. Carried

Page 8 of 9

Page 12 of 189 Minutes of Council April, 20, 2021

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 9 of 9

Page 13 of 189 Minutes of Council May, 4, 2021 Time: 7:00 PM Location: Electronic Participation

Meeting # 17 Council Present in Chambers: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff Present in Chambers: Neil Carbone - Chief Administrative Officer, Angela Maddock - Clerk Staff Present via Electronic Participation: Claire Dodds - Director of Development Services, Louise Fragnito - Director of corporate Services and Treasurer, Darcy Knott Director of Fire and Emergency Services 1.

Call to Order and Roll Call

a)

The Clerk conducted the roll call as outlined in the attendance noted above. Resolution No. 2021-17-01 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That the Council meeting of May 4, 2021 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

a)

There were no declarations.

Approval of Agenda

a)

Resolution Resolution No. 2021-17-02 Moved by Councillor Sutherland Seconded by Councillor Barr That the agenda for the May 4, 2021 Council meeting be approved as presented. Carried

Scheduled Closed Session (at end of meeting)

Delegations

a)

Alec Knowles, WSP Consulting - Communal Services Governance Model (joined by Salah Koleilat, WSP Consulting and Michael Wildman, Municipal Government Wayfinders) Alec Knowles introduced Salah Koleilat from WSP Consulting and Michael Wildman from Municipal Government Wayfinders, all joining the meeting virtually. Mr. Knowles provided a detailed report on the recommendation from the “Communal Service Governance/Operations Model Review Committee” with respect to the creation of a Municipal Services Corporation. He addressed the

Page 14 of 189 Minutes of Council May, 4, 2021 study context and objectives, the structure of the Municipal Services Corporation, costs, timelines and township contributions, noting that the governance committee voted in favour of a weighted assessment approach. This approach provided the percentage ownership allocation to the corporation as well as the initial financial contribution equivalent. On behalf of he County of Frontenac, this model will be presented by Mr. Knowles and WSP Consulting to the lower tier municipal councils for their vote to either support or not support this business case. 6.

Public Meeting - not applicable

Approval of Minutes

a)

April 6, 2021 Council meeting Resolution No. 2021-17-03 Moved by Councillor Ruttan Seconded by Councillor Revill That the minutes of the April 6, 2021 Council meeting be approved. Carried

b)

April 13, 2021 Committee of the Whole meeting Resolution No. 2021-17-04 Moved by Councillor Morey Seconded by Councillor Sleeth That the minutes of the April 13, 2021 Committee of the Whole meeting be approved. Carried

Business Arising from the Minutes - not applicable

Reports Requiring Action

a)

OPP Detachment Board Composition and Deadlines Resolution No. 2021-17-05 Moved by Councillor Sleeth Seconded by Councillor Morey That Council supports the recommendation of the Chief Administrative Officers of the “Frontenac” townships as outlined in the report dated May 4, 2021 from Neil Carbone, Chief Administrative Officer and that the “eight voting-member board and staff support” model be the supported composition for the OPP Detachment Board. Carried

b)

2021 Kinsmen Dream Home Funding Request Resolution No. 2021-17-06 Moved by Councillor Sleeth Seconded by Councillor Revill That Council fund the cost of building permit/septic fees and development charges in the amount of $19,761.96 for Home Valley Builders’ for the construction of the 2021 Kinsmen Lottery Dream Home, subject to a donation by the Kinsmen of a comparable amount to Southern Frontenac Community Services Corporation. Carried

c)

Closed Meeting Investigations

Page 2 of 5

Page 15 of 189 Minutes of Council May, 4, 2021 Resolution No. 2021-17-07 Moved by Councillor Sutherland Seconded by Councillor Barr That the Township of South Frontenac default to the Ontario Ombudsman for Closed Meeting Investigation requests effective June 1, 2021. Carried d)

Deputy Mayor Appointments Resolution No. 2021-17-08 Moved by Councillor Revill Seconded by Councillor Morey That Councillor Barr be appointed as the Deputy Mayor for the term of June 1, 2021 to May 31, 2022; and That Councillor Leonard be appointed Deputy Mayor from June 1, 2022 to the end of the current Council term. Carried

Committee Meeting Minutes

a)

Police Services Board Meeting - Annual and Regular Meetings held November 26, 2020

b)

Heritage Committee Meeting held February 18, 2021

c)

Lake Ecosystem Advisory Committee Meetings held February 17, 2021 and March 24, 2021 Councillor Sutherland inquired about when the grant criteria will be presented to Council for consideration and review. The CAO indicated this will be presented to Council shortly. Resolution No. 2021-17-09 Moved by Councillor Sleeth Seconded by Councillor Ruttan That Council receives for information the minutes of the following committee meetings: • Police Services Board meeting (annual and regular meetings) held November 26, 2020 • Heritage Committee meeting held February 18, 2021 • Lake Ecosystem Advisory Committee meetings held February 17, 2021 and March 24, 2021 Carried

Reports for Information

a)

Draft Financial Report - 2020

Information Items

a)

Frontenac Regional Roads Network - KPMG Final Report

b)

Honourable Steve Clark, Minister of Municipal Affairs & Housing, re: Code of Conduct Consultations.

Notice of Motions

Announcements/Statements by Councillors

Page 3 of 5

Page 16 of 189 Minutes of Council May, 4, 2021 a)

Councillor Sleeth asked the two County Council members about what guarantees there are with respect to how the suggestions and components will be addressed that were outlined in the survey released at the County. He commended Fairmount Home on how their staff addressed the pandemic and that Fairmount Home was one of the few seniors residents that were not as seriously affected as others.

b)

Councillor Ruttan noted the significant increase in applications that the Development Services staff have experienced and asked if a report could be provided that compares this data with previous years. The CAO indicated that an information report will be forthcoming.

c)

Councillor Sutherland commended the Public Services staff for their work on maintenance and clean up of beaver dams, especially those along the trail. Mayor Vandewal also commended them as the department is operating with a staff shortage and also finding it difficult to meet current demands.

Question of Clarity (from the public on outcome of agenda items)

a)

There were no members of the public registered as attendees, therefore there were no questions of clarity.

Closed Session

a)

Resolution to move into Closed Session in accordance with the Municipal Act, Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board; Sale of Surplus Land Resolution No. 2021-17-10 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That Council move into closed session as permitted by the Municipal Act, Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board, to discuss the sale of surplus land. Carried

b)

Sale of Surplus Land - Craig Road - Portland District

c)

Move out of Closed Session Resolution No. 2021-17-12 Moved by Councillor Revill Seconded by Councillor Ruttan That Council move out of closed session. Carried

Arise and Report from Closed Session:

a)

By-law 2021-24 - Sale of surplus land - Concession 14, Part Lot 8 - Portland District Resolution No. 2021-17-13 Moved by Councillor Sleeth Seconded by Councillor Barr That By-law 2021-24, be given first and second reading. Carried Resolution No. 2021-17-14

Page 4 of 5

Page 17 of 189 Minutes of Council May, 4, 2021 Moved by Councillor Morey Seconded by Deputy Mayor Leonard That By-law 2021-24, being a by-law to declare Concession 14, Part of Lot 8, Part 1 on Reference Plan 13R 11450, Portland District (Roll # 10290 80 050 26700 0000) to be surplus and authorize the sale of the same, be given third reading, signed and sealed. Carried 18.

Confirmatory By-law

a)

By-law 2021-25 Resolution No. 2021-17-15 Moved by Councillor Revill Seconded by Councillor Morey That By-law 2021-25, being a by-law to confirm generally the previous actions of the Council of the Township of South Frontenac, be given first and second reading this 4 day of May, 2021. Carried Resolution No. 2021-17-16 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That By-law 2021-25, being the confirmatory by-law, be given third reading, signed and sealed this 4 day of May, 2021. Carried

Adjournment

a)

Resolution Resolution No. 2021-17-17 Moved by Councillor Sutherland Seconded by Councillor Revill That the Council meeting of May 4, 2021 be adjourned at 9:15 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 5 of 5

Page 18 of 189

Minutes of Special Committee of the Whole May 11, 2021

Time: 4:00 pm Location: Council Chambers and Electronic Participation Meeting # 18 Council (Present in Council Chambers): Mayor Ron Vandewal, Pat Barr, Ray Leonard, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Council (Present via Electronic Participation): Doug Morey Staff (Present in Council Chambers): Neil Carbone - Chief Administrative Officer, Angela Maddocks - Clerk, Claire Dodds - Director of Development Services Staff (Present via Electronic Participation: Anna Gelada - Planner, Christine Woods Senior Planner, Darcy Knott - Director of Fire and Emergency Services, Louise Fragnito

Call to Order and Roll Call

a)

The Clerk conducted the roll call as outlined in the attendance noted above.

b)

Motion Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That the Special Committee of the Whole meeting of May 11, 2021 be called to order at 4:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

a)

There were no declarations.

Approval of Agenda

a)

Motion Moved by Councillor Barr Seconded by Councillor Sutherland That the agenda for the Special Committee of the Whole meeting be approved as presented. Carried

Reports Requiring Direction

a)

New Official Plan - Strategic Directions Workshop Staff from the consulting firm - Dillon Consulting were connected virtually to provide an overview of the Official Plan process and the background review of what has been undertaken to date.

Page 19 of 189 Committee of the Whole May 11, 2021 Monica Belliveau, Rory Baksh and Amy Greenberg of Dillon Consulting, along with Development Services staff Claire Dodds and Christine Woods, lead the conversation with respect to the key issues for discussion that included housing, economic development, lake ecosystems and agriculture. With respect to housing, Council input included the following: • limited rental supply • seniors low rise housing opportunities • attracting other types of housing to our hamlets/mixed housing opportunities • walkable hamlets • not supportive of rural subdivision development but retain some ability for it. • maintaining open spaces • aging in places doesn’t need to be in the home where residents currently live • build it and they will come vs. creating opportunities • encourage development primarily in hamlets and not in agricultural or environmentally significant areas. • focus more on selecting a handful of hamlets that are conducive to development With respect to economic development, Council input included the following: • the community is unlikely to want industrial development in the township • recognize light industrial areas • ability to limit variances around lakes/concern about variances within 30 metres of lake • post COVID migration back to the workplace • clustered retail/clustered commercial enhances the area • no stand along large businesses outside of hamlets • transition form home-based to hamlet based businesses • tied closely to housing • retail within walking distance from housing is important • a shift to active travel and away from car use With respect to lake ecosystems Council input included the following: • remediation work on septic systems is essential • lack of maintaining vegetation along shore lines is a problem - more education about maintenance is need to prevent erosion • South Frontenac has been a leader in lots sizes and setbacks • recognition of at capacity lakes from a water quality perspective • recognize that water quality may be better around lakes than in the past due to septic requirements changing over the years. • can a review of septic systems be done when other upgrades are undertaken? • OP language must be defendable • waterfront development is supported when it is done within existing regulations With respect to agriculture, Council input included the following: • land severance impact on agricultural operations • safety issues with use of farm equipment (roads are narrower now than in the past with no shoulder) • land classification needs to be stronger/more enforceable • alternatives to the minimum distance separations/expansion of livestock operations without relying on MDS2 calculations • regard for lower class agricultural lands • niche agriculture/specialized small scale agriculture

Page 2 of 3

Page 20 of 189 Committee of the Whole May 11, 2021 • •

prior to amalgamation, land was classified and designed for protection agricultural lands (done by Ministry of Agriculture) large farms may expand if given the opportunity to purchase more land

Next steps including community engagement and project timelines were reviewed. Council provided the following input on areas and organizations to include with respect to the communication engagement initiative: • Developers • Private Lane associations • Conservation Authorities • Lake Associations • Sports Associations • Agricultural businesses • Social Service Agencies • Permanent and seasonal residents • Local School Boards • Community Futures Development Corporation • Frontenac Ambassadors • Private campground owners • Committees of council • Community Associations in hamlets • Residents concerned with the 30 metre setback from waterfront 5.

Information Items:

a)

Fort Erie - Request for resolution endorsement regarding Source Water Protection Legislation

Notice of Motion

a)

Councillor Revill served a notice of motion requesting that staff bring forward a report regarding “green burials”. The CAO indicated that staff have already been looking into this and this will be brought forward for Council’s information and consideration.

Question of Clarity (from the public on outcome of agenda items)

a)

There were no questions of clarity from the public.

Adjournment

a)

Motion Moved by Councillor Revill Seconded by Councillor Sleeth That the Special Committee of the Whole meeting be adjourned at 6:10 p.m. Carried

Page 3 of 3

Page 21 of 189

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

May 18, 2021

SUBJECT:

Two (2) Tandem Dump Trucks – Pre-Order

RECOMMENDATION: That Council provide pre-budget approval for two (2) tandem/snow plow dump trucks in the amount of $300,000 each, in order to obtain delivery in 2022 as scheduled in the Public Services Fleet Replacement Plan. BACKGROUND: In accordance with the Public Services Department Fleet Replacement Plan, two (2) tandem/snow plow dump trucks are scheduled for replacement in 2022. The vehicles to be replaced are as follows: Truck No.

Model Year

Kilometres

29

2005

300,000

36

2006

267,000

DISCUSSION/ANALYSIS: For 2022, suppliers’ anticipate a price increase of at least 5% over 2021 prices, which are currently estimated at $300,000 per truck ($600,000). Due to pandemic related supply shortages and delays, the industry standard for the delivery of these types of vehicles is approaching 14 months from confirmation of the order. Since the trucks would need to be ordered now to guarantee delivery in 2022 when the current trucks are scheduled for replacement, staff is seeking pre-budget approval for the two vehicles now in order to place the orders and lock in the 2021 pricing. FINANCIAL/STAFFING IMPLICATIONS: An amount of $300,000.00 was to be included in the 2022 Capital Budget for each of the two tandem/snowplow dump trucks ($600,000 total). There are sufficient funds in the equipment replacement reserves for these scheduled purchases. While funds would be committed upon placing the orders, full payment will still take place in 2022 upon delivery. If orders are delayed until the 2022 budget is approved, delivery of vehicles would likely occur in 2023 and costs may increase by 5% or $30,000. Prepared by: Brian Kirk, CRS-I, Manager of Operations and Fleet Approved by:

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 22 of 189

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

Neil Carbone, Chief Administrative Officer

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 23 of 189

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

May 18, 2021

SUBJECT:

Battersea Road Reconstruction – Budget Increase

RECOMMENDATION: That Council approve an increase to the budget for capital project 21-R01 Battersea Road reconstruction from $1.6 million to $2.8 million to be funded by additional 2021 federal gas tax revenues ($568,491.87), development charges ($200,000), and the balance from the Asset Investment Reserve ($431,508). BACKGROUND: The reconstruction of Battersea Road from Burnt Hills Road to Bradden Lane (5.2 km) was approved in January as part of the 2021 capital budget. This stretch of road exceeded its life expectancy in 2013 with an Overall Condition Index (OCI) of 7.68/100 and requires a full reconstruction in accordance with our Asset Management Plan. While the Township hasn’t formalized road reconstruction standards, the capital detail sheet for the Battersea Road project (Attachment #1) provides details on the intended specifications. Since Battersea Road is an arterial road with an AADT of 529, and since growth is anticipated in the area along with increasing cycling tourism, the reconstruction was intended to be similar to the recently reconstructed Westport Road, with a widened platform and hard-surfaced shoulders. The Township planned to tender the project this spring and Greer Galloway Group was hired to provide engineering design and contract administration for the project. ANALYSIS: Existing Conditions This stretch of Battersea Road is characterized by a narrow platform and gravel shoulders (combined lanes and shoulders of 7.0 m or less). It consists of several sharp corners with reduced visibility due to granite outcroppings, limited ditching, several locations where the roadway is constructed on the underlying bedrock with limited base material, and a section through a historically swampy area which requires structural improvements. Design and Current Budget Based on estimates by Greer Galloway, the approved budget of $1.6 million can only accommodate reconstruction of Battersea Road to its current specifications, with limited widening, rock removal, or visibility improvements, and no paved shoulders. The largest factor in the higher costs is the rock removal required in several sections of the road to obtain the required platform width of between 8-10m in order to accommodate ditching and a paved shoulder. For example, providing one (1) additional metre of width in areas where rock removal is required is estimated at $300,000 and would still not obtain the desired widths. Blasting in some areas is also anticipated due to the nature of the granite.

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 24 of 189

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

The wider platform also requires a survey of the road to determine if any property acquisitions are necessary to accommodate the widths, ditching and the potential for any utility pole relocations. Based on these observations and a review of the specifications used in the Westport Road reconstruction – which has similar AADTs, Greer Galloway has estimated a budget for reconstruction of $2.8 million (including a 15% contingency), which represents a $1.2 million increase from the current budget. Schedule If approved, the increased budget will result in additional design and survey work being before a construction tender could be issued. This would result in a midsummer tender award and very tight timelines for the completion of work before late September, being the latest that surface treating could take place. For this reason, Greer Galloway has recommended that the tender be issued with a completion deadline of June or July of 2022, to allow additional time and flexibility for bidders to complete the work, but still in time for early summer surface treating. Greer Galloway expects the longer timeframe will result in increased contractor interest and improved pricing. Alternatives Should Council not wish to allocate the additional funds for this project, the following alternatives could be considered:

  1. Build to the higher specification but reduce the length/scope of the project to keep it within the existing budget; since additional design work will still be required, a 2022 completion date is likely.
  2. Rebuild this section of road to its current specification (existing widths/alignments, no paved shoulders) to keep it within the existing budget and reconstruct within the calendar year. Recommendation Staff is recommending that Council approve an increase to the budget from $1.6 million to $2.8 million based on the following: • • • • • •

The Township’s recent practice of upgrading arterial and higher-traffic, hardtopped roads to include paved shoulders The reduced maintenance costs associated with grading gravel shoulders Growing cycling and other traffic along Battersea Road Vehicular and cyclist safety improvements Improved drainage and base construction possible with greater rock removal Receipt of additional unbudgeted Gas Tax revenues to help offset costs

FINANCIAL/STAFFING IMPLICATIONS: The additional $1.2 million being requested would be funded as follows: •

$568,491.87 in one-time funding from the Federal Gas Tax/Community Building Fund in response to pandemic pressures. This funding was not

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 25 of 189

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

anticipated, remains unallocated and is to be used for transportation and other infrastructure improvements. •

$200,000 from the Township’s Development Charges (DC) Reserve. This project is growth related and partially funded from DCs already. An increased transfer from that reserve is appropriate given the increased budget.

•

$431,508 (or the balance of capital costs) would be funded from the Township’s Asset Investment Reserve. Adjustments to the reserve as a result of the additional expenses will be factored into the 2022 long range capital and financial plans.

ALIGNMENT WITH THE STRATEGIC PLAN: Reconstruction of Battersea Road to the higher design standard to promote vehicular and cyclist safety and accessibility, and reduce maintenance costs aligns with the following Strategic Priorities: 2. Promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment. 4. Be a catalyst for the creation of vibrant, complete communities The recommendations of this report also align with the following elements of the Township’s Mission: •

Setting exemplary service and infrastructure standards that the community can be proud of;

•

Planning for the future, being proactive and having the capacity to adapt to change;

ATTACHMENTS:

  1. 21-R01 Battersea Road Reconstruction Capital Detail Sheet

Prepared by: Brian Kirk, Manager of Operations and Fleet Kevin Hawley, P.Eng, Greer Galloway Group Louise Fragnito, Director of Corporate Services/Treasurer Neil Carbone, Chief Administrative Officer

Approved by: Neil Carbone, Chief Administrative Officer

Natural, Vibrant and Growing – a Progressive Rural Leader

15/12/2020

Capital Project Detail Sheet Project Information Project Name: Battersea Road

Type of Project: Linear Infrastructure (Roads & Bridges)

Project Number: 21-R01

Basis for Activty: Asset Renewal

Department: Public Services

Relationship to Strategic Plan:

Description: Burnt Hills Road to Bradden Lane (5.2km) - tendered Total reconstruction - Arterial road 10m wide DST Rock breaking; pulverizing; culverts; ditching/drainage; fog sealed shoulders; tie-ins; granular

Priority #2 - Promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment

Rationale: Exceeded life expectancy (2013) - road has gone to failure Rebuild required as per asset management plan Arterial Road; growth anticipated (Tourism potential - cycling) OCI 7.68/100 529 AADT Preserve only following rebuild

Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES

Project Finances Operating Impacts:

Budget Year(s)

Exp/(Rev)

FTE Current (2021) Year Cost:

$1,600,000

Prior Expensed to Date:

$0

Total Project Cost:

$1,600,000

Explanation:

Phase(s) Purchase

Prior Approved

2021

2022

2023

2024

2025

Design/Contract Admin

100,000

Construction

1,500,000

Other

Government Funding - OCIF

569,580

Taxation

330,420

Federal Gas Tax (FGT) Development Charge

300,000 400,000

Funding Source(s)

Page 26 of 189

Page 30

Page 27 of 189

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

May 18, 2021

SUBJECT:

Fire Hall Station #8, Battersea Road

RECOMMENDATION: That Council support the proposed design changes to the Station #8 Fire Hall as indicated in Attachment #1 to this report; and That Council approve the proposal submitted by Ronald Awde Architect in the amount of $99,990 for the Design and Construction Services of a new Station #8 Fire Hall. BACKGROUND: In December 2016 an RFP was issued for all-inclusive design services and construction administration for Fire Hall (Station #6), located near Perth Road Village. Ronald Awde Architect was the successful proponent for this project. Awde’s past experience with Fire Hall design and construction administration was evident throughout the entire project. Public Services Staff were impressed with the amount of detail in the tender drawings and specifications which allowed the project to be completed on time and within budget. ANALYSIS: Design Changes To obtain a proposal on design and contract administration from the architect, staff requested that the previous Station #6 be used as the template to take advantage of existing design work, but with lengthened bays to accommodate two full apparatus instead of the 1½ length bays constructed at Station #6. The additional depth, extended across the rear of the building also allows for a larger training room and additional storage – both of which are desirable based on experience with the current Station #6. No other fundamental changes are contemplated in the design. See attachment #1 for a sketch of the modified design. Design and Construction Costs In 2017, the cost per square foot to build Fire Station #6 was approximately $250. In 2021, Awde is projecting a 12-15% increase in construction costs due to significant increases in materials and labour, which results in a cost per square foot between $280 and $290 to build the new Fire Station #8. On pages12 &13 of the attached proposal document (Attachment 2), Awde has outlined a detailed comparison of time, fees and expenses between Fire Station #6 and the proposed Fire Station #8. As noted in his email correspondence (Attachment 3), Awde is proposing that his overall fees will not change from 2016 even though consulting fees have increased, construction costs are projected to be significantly higher, and a slightly longer construction timeframe is anticipated. Based on the increased construction costs, Ronald Awde has estimated a total construction cost of $2.3 million for Station #8, which is within 4.5% ($100,000) of the project budget of $2.2 million and would not require any changes to project budget at this time.

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 28 of 189

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

The estimated savings can be illustrated another way - As a percentage of construction costs, the estimate from Ron Awde Architect represents 4.3% of estimated Station #8 costs. If the Fee percentage applicable to Station #6 (6.6%) were applied to Station #8, the design and construction management fees would be $151,000. Given these savings, and the efficiencies that will be realised from the experience designing and managing the Station #6 capital project, staff is recommending awarding the contract to Ron Awde Architect. FINANCIAL/STAFFING IMPLICATIONS: Based on consulting cost increases since 2016, staff feels the proposal of $99,990 represents significant cost savings from what could be achieved going to market, and presents other efficiencies given the previous work on Station #6 design. Ronald Awde Architect is a vendor of record with the Township and there are sufficient funds in the 2021 Capital Budget to fund this project. The Township is charged for the work performed so the quote represents an upper estimate based on the updated design, and may be reduced, as was the case with Station #6. ATTACHMENTS:

  1. Design changes sketch
  2. Ronald Awde Architect – Proposal for Design & Construction Services for Fire Hall No. 8
  3. Email from Ron Awde Architect Prepared by: Jamie Brash, Manager of Facilities and Solid Waste Management Approved by: Neil Carbone , Chief Administrative Officer

Natural, Vibrant and Growing – a Progressive Rural Leader

Proposed lengthened bays and additional depth for training room/storage

Page 29 of 189

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Page 30 of 189

Page 31 of 189

RONALD

AWDE ARC

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KING STREET BETHANY-ONTARIO L 0 A ~ 1 A 0

1458

705-277-9490

April 14, 2021 Mr. Jamie Brash, Facilities & Solid Waste Supervisor Township of South Frontenac 4432 George Street, PO. Box 100 Sydenham, Ontario KOH 2T0 re: Township of South Frontenac Fire & Rescue Station No. 8 Architectural & Engineering Consulting Proposal

—

Dear Jamie,

We are pleased to submit our proposal for the new Fire & Rescue Station No. 8 for the Township of South Frontenac. The attached proposal provides our understanding of project scope and services with estimate of our time and fee costs to design an expanded facility on the proposed site. We would be pleased to have the opportunity to meet to discuss our proposal in greater detail and look forward to working with everyone on this project.

Sincerely,

Ron Awde BES BARCH OAA MRAIC

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Page 32 of 189

Page 33 of 189

FRONTENAC OF SOUTH TOWNSHIP PROPOSAL FOR DESIGN & CONSTRUCTION SERVICES

OF THE PROJECT UNDERSTANDING

It is our understanding that the Township of South Frontenac wishes to construct a new fire hall of 7,600+/—square feet based on the design of the station our team developed for the Station 6. In the following sections, we have based our understanding of the scope and process on our previous response to the 2016 Request For Proposal.

of Scope of Services

Summary

We anticipate the scope of services to include: Step 1

Review proposed equipment details with stakeholders plans

Step 2

Finalize detailed site and building design construction and tender, permit Prepare specifications and schedules

Step 3

Step 4

drawings,

Prepare contract documents

Contract Administration Services, including: Site review, meetings and progress reports Review of contractor schedule, samples and other submittals Issuance of site instructions, contemplated notices of change, change orders, proposed substitutions and testing and inspection reports Review and process progress draws and certify payment Interpret and ensure contractor compliance with contract documents Monitor and assist Owner in managing project costs Administer project close out including review and turnover of as builts, manuals, warranties, etc. Conduct one year warranty review

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Page 34 of 189

Page 35 of 189

FRONTENAC SOUTH OF TOWNSHIP PROPOSAL FOR DESIGN & CONSTRUCTION SERVICES

One - Pre-Design

& Schematics

there are no significant planning approvals, We understand conservation restrictions or Ministry of Transport requirements that would impact the project. We would prepare cost estimates for materials and systems the previous project for the new station.

Two

Final Design & Contract

used for

Documents

We will incorporate, as possible, all details, schedules, previous tender and construction documents.

etc., from the

It should be noted, however, that civil design will be based on speci?c site conditions, so this work will essentially need to be completely redone for the proposed site, including Storm Water Management analysis. Structural analysis requirements will be largely contingent on the nature of underlying soils and seismic conditions. At this stage, Structural designers indicate that they will need to recalculate to verify the impacts from enlarging the building and based on the specific site soils.

As much as possible, details for footings, foundations and framing will be reused from the previous project if the underlying conditions are similar, however, it is likely that new details will also be required to suit any specific conditions. For heating and ventilation, the expansion of the building will require recalculating and redesign of systems although, again, as much as possible will be reused from the original design.

Likewise, electrical redesign will entail recalculating loads for the power capacity emergency building to determine enlarged requirements, however, it is anticipated that most of the fixtures, etc., would remain the same and that layouts of fixtures would remain similar to the previous design. We would proceed to prepare the final tender, permit and construction drawings and specifications and schedules, etc., required for pricing and regulatory approvals. In addition to ongoing co-ordination of all disciplines involved in the design and commissioning and the preparation of the drawings, specifications and contract documents, we will assist, as needed, in obtaining the building permit. AVVDE ApHl14,2021

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Page 36 of 189

Page 37 of 189

FRONTENAC OF SOUTH TOWNSHIP PROPOSAL FOR DESIGN & CONSTRUCTION SERVICES

Four Contract Administration Construction Review

& Construction

Phase

Consultants will conduct periodic reviews of the site and work as required throughout the project. These reviews are intended to ensure that the construction is in general -conformance with the documents and permit us to bring deficiencies to the notice of the Contractor in order to have them addressed in a timely way. ldeally, outstanding items are dealt with and resolved by the time of Substantial Performance, but where they are not, we continue to work with the contractor and Owner to resolve any outstanding issues until all contractual requirements are satisfied.

Certification

of Payment

With the changes to the Construction Lien Act, it has become increasingly important to verify to the best of our understanding that amounts invoiced and recommended for payment by the Owner are actually representative of the progress of the work. Over the years we have developed and instituted very precise requirements for Contractors to ensure progress draws are complete, comprehensive and tied to schedule updates. We will co—ordinate all aspects of certifying Substantial Performance and close out of the contract, including commissioning, review of manuals and as-builts, certificates and related items required for occupancy. This will include, as requested, incorporating any as—built changes into the drawings. As part of our closeout and takeover procedures, we will co—ordinatethe provision of as~built drawings by the contractor in hard copy and electronic formats.

Post Occupancy Our team will work with the Municipality during the post occupancy commissioning stage to ensure that the occupants understand how to get optimal performance from the building and systems.

Our services generally continue to one year beyond substantial completion to assist with any general contract warranty items that may arise, but we are always pleased to assist our clients with any extended warranty issues as well. AVVDE ApHl14,2021

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Page 38 of 189

Page 39 of 189

FRONTENAC SOUTH OF TOWNSHIP PROPOSAL FOR DESIGN & CONSTRUCTION SERVICES

The following is a summawchart illustrating our proposed schedule for completing the work. We would note that based on the previous station project, 36 weeks has been allowed for construction.

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Page 40 of 189

Page 41 of 189

FRONTENAC SOUTH OF TOWNSHIP PROPOSAL FOR DESIGN & CONSTRUCTION SERVICES

OURTEAM Mechanical & Electrical Of OTS P.Eng. Stranaghan C.E.T. and Steve Stapley Glenn Engineering would provide consulting advice for the mechanical systems as required. Ron Vos P.Eng. and David Millen P.Eng. of Kirkland Engineering would provide consulting services for electrical design requirements. They have assisted us with the Muskoka Lakes Fire Stations project and with Station 6. These are the consultants who provided mechanical and electrical services for the previous project for the Township of South Frontenac.

Civil & Structural For Civil and Structural Design, we would again be working with Mclntosh Perry consultants Mohamad Zeitoun P.Eng., M.Eng., Aiman Mustafa P.Eng. and Raouf Boles M.A.Sc., EIT providing structural design and contract administration services. Jason Sharp P.Eng. and Adam O’Connor P.Eng. will again be responsible for water resources and site servicing, including water, sewer, gas, telephone, storm water management and erosion control.

Cost Consultant We are quite experienced in developing cost estimates for our projects and except for unpredictable market fluctuations, have always been able to design and tender within a client’s budget. If more detailed pre~construction cost estimates are required, we would propose Marshall & Murray for this service. Their firm has assisted us on many projects over the years and has been of considerable assistance in helping us ensure projects tender within the anticipated construction budget. They are one of the most experienced cost consulting firms for institutional and government clients.

Costs for their detailed analysis have not been included as part of this proposal.

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Page 42 of 189

Page 43 of 189

FRONTENAC OF SOUTH TOWNSHIP PROPOSAL FOR DESIGN & CONSTRUCTION SERVICES

TIME,FEES & EXPENSES Fees are based on the following assumptions: used for Station 6 during ‘design and meetings

tender/permit/construction remote documents

~

—

—

—

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Hourly Rates For services not included in the scope of work, the following rates would apply:

R. Awde C. Cranley

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Page 44 of 189

Page 45 of 189

FRONTENAC SOUTH OF TOWNSHIP PROPOSAL FOR DESlGN & CONSTRUCTION SERVICES

TIME,FEES & EXPENSES The comparative summary for fees between Station 6 and Station 8 is as follows: Station 6 2016/17

Station 8 2021/22

Consulting Fees Disbursements (est.)

$10,250 $825

$9,430 $400

Sub-Total

$1 1, 075

$9,830

Design

Permit & Construction

Documents

Consulting Fees

Disbursements (est.)

$48,250 $2,850

$47,560 $1,850

Sub-Total

$51,100

$49,410

incl. below incl. below

$4,900 $450

Tendering

& Award

Consulting Fees Disbursements (est.)

$5,350

Sub-Total Construction

Phase

400 hours 20 weeks

320 hours 36 weeks

Fees

$34,000 $3,800

$33,000 $2,400

Sub-Total

$37,800

$35,400

Total Fees & Disbursements

$99,975

$99,990

Disbursements

(est.)

There would be savings in the initial Design Phase for Architectural, Structural, Mechanical and Electrical, but no real savings possible for Civil. The Permit and Construction documents phase will see most of the savings in the Architectural time requirements, although no real savings could be identified for Structural, Mechanical and Electrical disciplines where everything must be recalculated and/or upsized in addition to production of new drawings. No overall increase is anticipated from costs for the Station 6 project. A previously noted, the Civil design is all ‘as new’ to suit the new site so there were no savings in time or costs for this discipline that could be identified.

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Page 46 of 189

Page 47 of 189

FRONTENAC OF SOUTH TOWNSHIP PROPOSAL FOR DESIGN & CONSTRUCTION SERVICES

KEYPERSONNELLIST The following is a summary of key personnel who will be working on this project. Please also see Section 3 Our Team and Curricula Vitae for more information. —

Ron Awde

Principal Ronald Awde Architect BES BARCH OAA MRAIC 39 years in practise

—

Chad Cranley

Senior Technologist Dipl. Arch. Tech. 22 years with Awde Architect

—

Steve Stranaghan

Senior Engineer OTS Engineering P.Eng. 22 years in practise

—

—

Glenn Stapley

—

—

Ron Vos

—

—

Mohamad Zeitoun

—

—

Aiman Mustafa

—

~

Raouf Boles

—

—

Jason Sharp

—

—

Adam O’Connor

—

AWDE April 14, 2021

Senior CET OTS Engineering P.Eng. 35 years in practise

Senior Engineer Kirkland Engineering P.Eng. 27 years in practise Manager Structural Group Engineer Mclntosh Perry P.Eng., M.Eng. 11 years in practise Senior Structural Engineer Mclntosh Perry P.Eng. 13 years in practise

Structural Designer Mclntosh Perry M.A.Sc., EIT 9 years in practise Project Engineer Mclntosh Perry P.Eng. 12 years in practise Manager of Land Development 18 years in practise

Mclntosh Perry P.Eng.

15

Page 48 of 189

Jamie Brash From: Sent: To:

Subject: Attachments:

Ronald Awde rawde@awdearchitect.com Wednesday, April 14,2021 3:03 PM Jamie Brash Proposal for Station 8 S Frontenac FireStnNo8 Prop (JB) 14 Apr ’21.pdf

Hi Jamie, Please see the attached proposal. We hope it meets with the Municipality’s approval. We have all considered the time and costs in considerable detail and think it is possible to stay within the same range as for Station 6. As noted, so much of the design calculation work has to be re—done by mechanical, electrical and structural and civil is a ‘from scratch’ design. As I have also noted, a considerable portion of the costs are incurred from the tendering point onward, but we think we can stay within the general range of the previous station as long as we end up with a qualified contractor and adding the administration of civil work, even assuming a much construction time of 36 weeks based on Station 6 than was originally estimated for that station.

In part, we’re hoping to continue to use electronic meeting opportunities to reduce travel and site time and will be lnClU(]lng SlIe Videos to help with the RH and co-ordination by the contractor process.

in effect, the savings may not be as apparent because the consulting rates and overhead increases over the last 4 years are offset by the efficiencies we think are possible. Please don’t hesitate to contact me to discuss this further. We all look forward to working with you and the Municipality stakeholders on this project. Regards, Ron

Page 49 of 189

REPORT TO COUNCIL DEVELOPMENT SERVICES

Report Date:

May 11, 2021

Agenda Date:

May 18, 2021

Application No:

Site Plan Control Application SP-05-19-L

Owner:

Mobile Kitchens Canada

Location of Property:

3790 Davidson Road

Purpose of Application: Site Plan Control – Expansion of Industrial Building

Recommendation That By-law No. 2021-26 to authorize the Mayor and Clerk to enter into the Site Plan Agreement with the Owner, Mobile Kitchens Canada, for 3790 Davidson Road, Part 1 on 13R13143, Part 1 and 2 on13R19824, Part 1 on 13R21348; Part of Lot 19, Concession 2, District of Loughborough, Township of South Frontenac be passed.

Proposal An application was submitted for site plan control on the subject property. The original application was for a 750.2 square metre addition to the rear of the existing industrial building. The application was revised in 2021 to include a 118.3 square metre office addition to the front of the existing 909 square metre industrial building, and a 296.5 square metre addition to the west side of the building, instead of a 750.2 square metre addition to the rear of the building. The proposal also includes relocating and repurposing a mobile trailer unit, and relocating the existing septic tank. An open storage area will be expanded at the northwest corner of the property. The existing berm on the east side of the property will be extended to the north and west to create a continuous buffer between the industrial use and the adjacent residential properties. A noise barrier fence will be constructed on top of the existing berm on the east side of the property, as recommended by an Acoustic Assessment Report (J.E. Coulter Associates Limited, February 22, 2021). On-site stormwater management will be provided for the expanded open storage area in the form of an infiltration trench and a swale. A swale will also be constructed along the toe of the berm on the residential side of the berm to direct drainage to Davidson Road.

Background The subject property is located on Davidson Road at the south end of the Inverary settlement area. The subject property is surrounded by residential uses to the north, east and south. There is existing industrial and commercial properties to the west. The subject property is 1.6 hectares (4 acres) in area, and contains an existing industrial building and business (Mobile Kitchens Canada). Attachment 1 to this report shows the location of the property. Attachment 2 to this report is the site plan drawing for the proposed development. The subject property is zoned Urban Industrial Special Provision (UI-2). The existing manufacturing use is a permitted use in the UI-2 zone. A future building addition to the rear of the building is contemplated on this property. This future addition would be subject to any required approvals under the Planning Act, including a minor variance and amended site plan control agreement.

Agency Comments The Public Services Department was consulted on this application, and has no concerns with the proposal. Natural, Vibrant and Growing – a Progressive Rural Leader 1

Page 50 of 189

REPORT TO COUNCIL DEVELOPMENT SERVICES

The Building Department is satisfied with the revised site plan drawing. The details for construction of the building additions and the sewage system will need to be addressed through building permits under the Ontario Building Code. Ainley Group reviewed the stormwater management plan on behalf of the Township. They were satisfied with the plan.

Summary The proposed development meets the applicable UI-2 zone provisions (e.g. yards, lot coverage, buffers) and general provisions (e.g. parking spaces) of Zoning By-law No. 2003-75. The site plan agreement includes conditions that address matters including securities for work to be undertaken, lot grading and drainage, exterior lighting and signs, garbage areas, landscaping, and noise attenuation measures (e.g. fence on berm). Attachment 3 to this report is the site plan agreement. The Owner has reviewed the site plan agreement and indicated their concurrence. Original signed copies of the agreement have been received by the Township. The site plan agreement binds current and future owners of the subject property and will be registered on the title of the lands by the Township’s solicitor.

Prepared by: Christine Woods, MCIP, RPP, Senior Planner Submitted/approved by: Claire Dodds, MCIP, RPP, Director of Development Services Approved by: Neil Carbone, CAO Date of Site Visit: February 26, 2021 Attachments:

  1. Location Map
  2. Site Plan Drawing
  3. Site Plan Agreement
  4. Site Plan By-law (under By-law section of agenda)

Natural, Vibrant and Growing – a Progressive Rural Leader 2

Attachment 1. Location Map - 3790 Davidson Road

Legend Assessment Parcels Settlement Area Citations

1.8

0

0.92

WGS_1984_Web_Mercator_Auxiliary_Sphere Includes Material © 2019 of the Queen’s Printer for Ontario. All Rights Reserved.

1.8 Kilometers

Notes S-05-19-L

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Page 51 of 189

1: 36,112

DAVIDSON ROAD TOWNSHIP OF SOUTH FRONTENAC, ON ZONING BY-LAW ANALYSIS

GENERAL

SITE WORKS SEDIMENT AND EROSION CONTROL NOTES regarding the proposed structures. 12. Sub-drain and outlet elevations are to be confirmed prior to the

  1. All works to be installed in accordance with current South Frontenac Site
  2. Road cuts to be reinstated as per the TRD-1
  3. All erosion and sediment controls shall be installed prior to construction FUTURE BASIC SITE STATISTICS construction of any structures. Plan Control Guidelines, Ontario Building Code and, Ontario Provincial
  4. Hot mix, hot laid asphalt concrete as per OPSS 1150. and monitored and maintained by the Contractor throughout the
  5. Sub-grades shall be graded at a minimum of 2%, until a lower ditch is Standard Specifications and Drawings unless specified otherwise.
  6. Mix designs shall contain a minimum of 5.4% asphalt cement with a construction process, until all disturbed areas have been revegetated, encountered or the existing surface drains away from the sloped FUTURE SITE STATISTICS (ZONING COMPLIANCE) then the temporary sediment and erosion control measures must be
  7. Any existing unused wells found within the site are to be abandoned as performance grade of PH58-28 and 3.5% air voids. sub-grade. removed once the site has been stabilized and or the site works are Parking lot cross sections shall be: per R.R.O 1990 Regulation 903 Amended to O.Reg. 128/03.
  8. Grades are to match the adjacent properties unless otherwise noted. DESCRIPTION REQUIRED PROPOSED RELIEF REMARKS complete. Granular Pavement
  9. Aggregates - Granular A and B as per OPSS.MUNI. 1010.
  10. Gravel areas and shoulders include al rounding required to maintain the
  11. Staked straw bale filters to be installed as per OPSD 219.100. 150mm Granular ‘A’
  12. Septic system to be designed by others and installed as per Ontario proposed gravel edge.
  13. All erosion and sediment control measures shall be inspected after each 300mm Granular ‘B’ Building Code Requirements
  14. F.F.E. shall mean First Floor Elevation. rainfall to the satisfaction of Township. Light Duty
  15. The Contractor shall acquire all permits as required for all works within 50mmHL3
  16. Any disturbed area not scheduled for further construction within the Municipal Right of Way. Cut permits are required for all offsite works. CLOSEOUT 150mm Granular ‘A’ forty-five (45) days will be provided with a suitable temporary mulch and
  17. Refer to the Architectural and Landscape Architectural Drawings 250mm Granular ‘B’ Type I or II seed cover within seven (7) days of completion of that particular phase and coordinate.
  18. Request Final Inspection and SPA securities release from the Civil

Concrete curb shall be barrier type OPSD 600.110 unless indicated of construction. 7. Prior to construction, Contractor to verify all dimensions, sewer inverts Engineering Consultant. otherwise. 5. Regardless of site specific items detailed on the plans, the Contractor and utility locates and identify possible conflicts. 2. Maintain as-built drawings throughout the durations of the project. Submit 5. Concrete shall be 30Mpa 28 day strength, 19mm coarse aggregate shall install erosion control measures to suit the proposed work methods as-built drawings for the project record. nominal maximum size, 6.0% to 8.0% air content. Normal portland controlling sediment runoff from discharging offsite prior to any GRADING 3. Complete and submit a final site survey certificate (completed by OLS or disturbance. cement type as per OPSS 1301. Concrete materials and production as Engineer), certifying that elevations and locations of completed Works are 6. Following construction, disturbed areas, as well as proposed grassed

  1. Existing elevations as per survey completed by Forefront Engineering Inc. per OPSS 350, 351, 352, 353, 1301, 1302, and

in conformance, or non-conformance with Contract Documents. and vegetated surfaces, shall be reinstated as soon as practical. dated June 2019 6. Disturbed areas to be reinstated with 100mm of topsoil and seed unless 4. Prior to final review remove surplus products, tools, construction 7. The placement of surplus fill to be placed and/or temporarily stored in 2. Positive drainage away from the building shall be achieved. finished indicated otherwise. machinery and equipment. Remove waste products and debris including accordance with O.Reg.148/06 where applicable. Temporary fill sites will 7. Paint lines for standard parking spaces to be CAN/CGSB-1.74-2001, surfaces shall be at a minimum grade of 2% unless otherwise noted, that caused by Owner or other Contractors. Broom clean and wash LOADING SPACE CALCULATIONS: PARKING CALCULATIONS: require the approval of the Township. Fill locations, side slopes, ALKYD Traffic Paint. Pavement surface to be free from ponded water, 3. 150mm Granular ‘A’ shall be supplied and installed under steps, decks, exterior walks, steps and surfaces; rake clean other surfaces of grounds. Gross floor areas where incorporated into the parking analysis: elevations as per the Approved Drawings. Restoration to be completed frost, ice, dust, oil, grease, and other foreign materials prior to painting. and porches unless otherwise specified. Remove dirt and other disfiguration from exterior surfaces. Sweep and 5.31.1.1 - 280 sq.m to 930 sq.m Gross Floor Area - 1 space Gross Floor Area = 1391.9m² during the final phase of construction. Paint lines to be uniform colour and density with sharp edges. Protect 4. Side slopes shall be a maximum slope of 3:1 unless otherwise noted. wash clean paved areas. 8. All roads used to access the site shall be kept clean to the satisfaction of pavement markings until dry. 5. All existing grades are to be verified by the contractor prior to grading. 5.31.1.2 - Exceeding 930 sq.m Gross Floor Area - 2 spaces INDUSTRIAL 5. Clean, flush and CCTV all sanitary and storm sewer’s prior to expiration plus a min of 1 additional space for each 1400 sq.m ESTABLISHMENT: 1 SPACES /37m² FUTURE ADDITION the Director of Engineering Services 6. Utilities are to be located prior to construction. of the Contractor’s warranty for Contract Administrators approval. or fraction thereof in excess of 930 sq.m 1273.6 453.1 = 12.3 7. All ground surfaces shall be graded to prevent ponding and without low = 34.42 6. Mandrel all sewers under Contract Administrators supervision. 37 37 areas except where approved swale or catchbasin outlets are provided. 7. Leak test sanitary sewer system under Contract Administrators Gross Floor Area: 1391.9 sq.m = 3 spaces OFFICE SPACE 1 SPACES /23m² (1391.9 sq.m - 930 sq.m = 461.9 sq.m ~ 2 spaces + 1 space) 8. Maximum hard surface grades are to be 8.0% supervision. 118.3 = 5.14 9. Staked straw bale filters to be installed as per OPSD 219.100. 23 10. Conflicts between the architectural drawings and grading shall be brought TOTAL REQUIRED 40 SPACES 13 SPACES to the attention of the contract administrator. 11. The contractor is responible for reviewing proposed grades with conflicts PROPOSED: 53 SPACES

LEGEND LIGHT DUTY ASPHALT GRANULARS HOMES ROAD

CONCRETE

SUBJECT PROPERTY

GRASS PROPOSED SANITARY PROPOSED WATERMAIN PROPOSED SWALE SA

EXISTING SANITARY

W

EXISTING WATER

UT

EXISTING UNDERGROUND HYDRO

HO M

ES

ROAD DAVIDSON

X

RO

X

EXISTING FENCE

X

10 1. 64

AD

EXISTING GRADE EXISTING CB, DCB EXISTING STORM MH, CBMH EXISTING SANITARY MH EXISTING HYDRANT, VALVE

KEY MAP

EXISTING DECIDUOUS, CONIFEROUS TREE

ACCESSIBLE PARKING REQUIRED 2 SPACE

EXISTING LIGHT STANDARD BENCHMARK BOREHOLE

ST

ST

ST

ST

3:1

ST

ST

ST

100.57

ST

3:1

1.5m NOISE BARRIER BUILT ON EXISTING BERM AS PER DETAIL ON D1. TYP.

2.0%

103.42

ST

102.69

102.13

102.13

2.6 %

99.71

102.14

102.14

104.14

101.64 101.64

2 O 2.0 PE m N SID ST E O /R R EA AG R E Y LI AR M D IT 101.24

1.8%

EXISTING BERM

OF BANK BOTTOM

100mm TOPSOIL AND SEED

ST

ST

ST ST

RIP RAP TYPE II WITH GEOTEXTILE AS PER OPSD 810.010 ON D1

08/02/2021

1

AS PER AGENCY COMMENTS

19/03/2020

No.

Revision/Issue

Date

MOBILE KITCHENS CANADA

1.4%

Project

100.07

TOPSO

IL AND

GRASS REGRADE EXISTING BERM 3:1 MAX.

SEED

101.07

3790 DAVIDSON ROAD

3:1

3:1

Drawing

SITE PLAN

PROPERTY LINE

B D1

2.0m NOISE BARRIER AS PER DETAIL ON D1

AS PER AGENCY COMMENTS

Client

ST

177.06m

2

1329 Gardiners Road, Suite 210 Kingston, ON, Canada K7P 0L8 613.634.9009 tel. 1.888.884.9392 fax.

ST

100mm

22/03/2021

ST

3:1

ST

3:1

ST

ST

ST

ST

ST

2.3%

99.87 IN

ST

ST

AS PER AGENCY COMMENTS

100.69

ST

%

6.00m

EX. 100mm SUBDRA EXISTING BERM ST

ST

ST

ST

100.69

ST

ST

4.9%

EXISTING FENCE AND WOOD SIGN 98.09

98.09

ST

ST

ST

ST

ST

3

RESIDENTIAL NE 50.46m PROPERTY LI

ST

3:1

ST

99.17

ST

2.0%

20/04/2021

SWALE AT BERM TOE OF SLOPE DRAINAGE TO FLOW SOUTH TO DAVIDSON ROAD

SEED

0.8%

1.5m NOISE BARRIER AS PER DETAIL ON D1

1.0% BOTTOM OF BANK99.40 3:1

3:1

98.23

ST

B D1

0.7%

98.67

ST

1.5m TO 2.0m NOISE BARRIER TRANSITION

SNOW STORAGE

SEED

22.45m

EXISTING GRAVEL

22.0m SIDE/REAR YARD OPEN STORAGE LIMIT

400W WALL MOUNT FLOOD LIGHT DARK SKY COMPLIANT TYPICAL

20.37m

3%

GARBAGE BIN LOCATION

EXISTING GRAVEL

PSOIL AND 100mm TO

99.95

REGRADE EXISTING BERM 3:1 MAX. LIGHT DUTY SILT FENCE BARRIER AS PER OPSD 219.110

2.0%

LOADING SPACE

49.0m

22.0m SIDE/REAR YARD OPEN STORAGE LIMIT

C D1

3:1

LOADING SPACE

AS PER AGENCY COMMENTS

MATCH EXISTING GRADES 73.19m

2.2

8.53m 12 R

100.00

2.70m TYP. GRAVEL EDGE

101.00

3.30m

6.00m

24.5m

12.5m

52.17m

EXISTING SEPTIC TANK

EXISTING BUILDING F.F.E.=100.02

LIGHT DUTY ASPHALT SUPPLY AND INSTALL -50mm HL3 -150mm GRANULAR ‘A’ -250mm GRANULAR ‘B’

EXISTING GRAVEL

LIGHT DUTY ASPHALT SUPPLY AND INSTALL -50mm HL3 -150mm GRANULAR ‘A’ -250mm GRANULAR ‘B’

3:1 MAX

0.5%

AREA

99.17

85.72m

9.00m

CENTRELINE OF FIRE ACCESS ROUTE

4

100.89

FUTURE ADDITION SUBJECT TO FUTURE SITE PLAN AMENDMENT

LOADING SPACE

27.20m

101.42

PSOIL AND

12

6%

PROPOSED BUILDING ADDITION F.F.E.=100.02

BOTTOM OF BANK

1.2%

INFILTRATION TRENCH

C D1

NK BOTTOM OF BA

R

1.50m

% 2.1

24.5m

SEPTIC TANK

EXISTING WELL LOCATION

5.05m

.0

53

100.40

99.89

BM2 - LOCAL BENCHMARK - IRON BAR ON NORTH EAST CORNER OF PROPERTY. ELEVATION 102.14

3:1 104.14

101.42

100mm TO

24.5m BARRIER FREE PARKING SIGN. REFER TO DETAIL ON DWG D1. TYPICAL

RELOCATED MOBILE OFFICE

BM1 - LOCAL BENCHMARK - IRON BAR ON SOUTH EAST CORNER OF PROPERTY FRONTING DAVIDSON ROAD. ELEVATION 100.00

3:1

150mmØ PERFORATED SUBDRAIN INV. ELEV.: 100.10

0.5 EXISTING TREE % AND BUSH AREA

12.1m

39.84m

100.25

12.1m

3.40m

3.59m

99.98

99.85

UNDERGROUND 28 UTILITIES

99.79

0.5%

18.38m

24.6m

EXISTING GATE

ULVERT 300mmØ CSP C

R4

PROPOSED OFFICE ADDITION F.F.E.=100.02

99.71

PROPOSED GRADE

99.01

Benchmark

CE FEN

13.87m

TING EXIS

99.85

6.00m

14

EXISTING GRAVEL

51

BM2

BOTTOM OF BANK

EXISTING TREE AND BUSH AREA RIP RAP TYPE II WITH GEOTEXTILE AS PER OPSD 810.010 ON D1

E

NEW PUMP CHAMBER

EXISTING MOBILE OFFICE TO BE MOVED

2.0%

N PROPERTY LI

1%

0.5 %

GRASS

D SEED

59

35.84m

TYP.

6.00m

GRASS

NEW SEPTIC TANK LOCATION TO BE INSTALLED BY OTHERS AS PER ONTARIO BUILDING CODE AND TOWNSHIP REGULATIONS.

6.00m 2% 2.

SUPPLY AND INSTALL -150mm GRANULAR ‘A’ -250mm GRANULAR ‘B’

8% 7.

% .0 12

SEPTIC TANK

41

0

GRASS

38.59m

EXISTING GRAVEL

9 99.4

1%

SEPTIC BED

IL AN 100mm TOPSO

6.00m

6.00m

6.00m

.5

11

1.0%

SNOW STORAGE

29

%

0%

SNOW STORAGE

EXISTING TREE AND BUSH EXISTING B ERM

42

5%

PROPERTY LINE

6.00m

15

6.00m

99.43

EXISTING FENCE

1

D1

EXISTING FENCE

104.14

0.5%

A

PROPERTY LINE

202.61m

EXISTING FENCE

FUTURE BUILDING ADDTION

100.00

100.00

A

6.00m

DAVID99S.06ON ROAD

98.33

D1

99.20

RESIDENTIAL

98.82

LIGHT DUTY SILT FENCE BARRIER AS PER OPSD 219.110 EXISTING GRAVEL LANE WAY

ROCK FLOW CHECK DAM AS OPSD 219.210 ON D1 WEIR ELEVATION 99.35

BM1

R4 .

WELL

GRASS

RESIDENTIAL

ERT 300mmØ CSP CULV

URBAN INDUSTRIAL

RESIDENTIAL

SWALE AT BERM TOE OF SLOPE DRAINAGE TO FLOW SOUTH TO DAVIDSON ROAD

Drawn by:

Checked by:

BCAT

DEP

Designed by:

Approved by:

DEP

DEP

Date:

10

20

MARCH 2020

m 1:300 Scale:

0

10

20

1:300

Drawing No.

SP

Page 52 of 189

0

Project No.

Page 53 of 189 1

SITE PLAN CONTROL AGREEMENT

THIS AGREEMENT made in triplicate this _____ day of

, 2021.

BETWEEN: MOBILE KITCHENS CANADA INC. hereinafter referred to as the “OWNER”

OF THE FIRST PART

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC hereinafter referred to as the “Municipality” OF THE SECOND PART WHEREAS the Owner has made an application to the Municipality for permission to develop those lands more particularly described on Schedule “A” attached hereto (the “Owner’s Lands”); AND WHEREAS the Council of The Corporation of the Township of South Frontenac passed Site Plan Control Area By-law No. 2003-25 for the approval of site plans and designating industrial properties as a Site Plan Control Area pursuant to the Planning Act, as amended; AND WHEREAS the Council of The Corporation of South Frontenac has approved those plans for the development of the Owner’s Lands set out in Schedule “C” to this Agreement (the “Site Plan Drawings”), subject to the Owner entering into a Site Plan Control Agreement with the Municipality; AND WHEREAS the Corporation of the Township of South Frontenac is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act; NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows:

  1. The Owner shall, at its sole risk and expense and to the satisfaction of the Municipality, develop the Owner’s Lands in accordance with the Site Plan Drawings, and shall construct, use, and maintain those facilities and works set out in the Site Plan Drawings in accordance with the terms of this Agreement. The Site Plan Drawings listed in Schedule “C” are hereby incorporated by reference into this Agreement. The originals of the Site Plan Drawings are on file in the offices of the Municipality and shall govern in the event of any dispute.

Page 54 of 189 2

  1. The following Schedules are attached to and form part of this Agreement: Schedule “A” Schedule “B” Schedule “C” Schedule “D” Schedule “E” Schedule “F”

Description of Lands Security for Works Site Plan Drawings Grants of Easement and Other Public Lands Municipal Conditions Approving Authorities and Agencies

  1. The Owner shall comply with any amendments, additions or deletions to the Site Plan Drawings that the Municipality may reasonably require after the date of this Agreement in order to better ensure the proper and orderly development of the Owner’s Lands and the construction of the works and facilities required by this Agreement.
  2. Without limiting the generality of the Owner’s obligations set out in clause 1 of this Agreement, the Owner covenants and agrees to develop the Owner’s Lands in accordance with those municipal conditions set out in Schedule “E” to this Agreement.
  3. Prior to the commencement of any construction, the Owner agrees to obtain all other permits and approvals required by any other agency or authority having jurisdiction, including, without limiting its generality, those agencies and authorities set out in Schedule “F” to this Agreement.
  4. The Owner shall deliver to the Municipality those deeds or grants of easement or rights-of-way set out on Schedule “D”.
  5. The Municipality acknowledges and agrees that a cash-in-lieu of parkland payment is not required for this development.
  6. As security for the performance of the Owner’s obligations under this Agreement, the Owner shall deposit with the Treasurer of the Municipality an irrevocable letter of credit of a Canadian chartered bank or other financial security in a form satisfactory to the Municipality in accordance with the requirements in Schedule “B”. The Municipality shall not draw down on the letter of credit or other security unless the Owner is in default in the performance of an obligation under this Agreement and such default continues for more than fifteen (15) days after the Municipality delivers written notice to the Owner requiring the Owner to remedy the default.
  7. Upon completion of all works and facilities and prior to the release of any securities, the Owner shall deliver to the Municipality the certificate of a consulting engineer licensed under the Professional Engineers Act (Ontario) confirming that all works and facilities have been installed in accordance with this Agreement.
  8. Except as may otherwise be provided for in this Agreement, the Owner shall complete the construction of all works and facilities within six (6) months of the date of occupancy of the building; but in cases of undue hardship, the Municipality may extend in writing any time for completion required by this Agreement.
  9. If any lien is claimed pursuant to the Construction Lien Act for the supply of services or material in connection with the construction or maintenance of any portion of the works or facilities located on a public street or highway or any lands owned by the Municipality or any other public authority, the Owner shall be considered in default

Page 55 of 189 3

under this Agreement and shall continue to be in default until all liens are discharged, and the Municipality may, in its absolute discretion, use the security deposited by the Owner to pay into court any amounts required to discharge all liens plus costs. 12) If any portion of the Works or facilities will be located on a public street or highway or any lands owned by the Municipality or any other public authority, the Owner shall, as a condition of this Agreement, keep in force until such works or facilities have been approved by the Municipal Engineer a comprehensive plan of public liability and property damage insurance acceptable to the Municipality that provides insurance coverage in respect of any one occurrence to the limit of at least five million dollars ($5,000,000) exclusive of interest and costs, against loss or damage resulting from bodily injury to, or death of one or more persons and loss of or damage to property. The policy shall name the Municipality as a named insured. 13) The policy shall provide coverage against all claims for all damages or injury including death to any person or persons or damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Owner or any of its servants or agents during the construction or maintenance of the works. The policy shall include completed operations coverage liability, blanket written contractual liability with respect to non-owned licensed vehicles and shall have no exclusion pertaining to shoring, blasting (unless a separate certificate of insurance for blasting is provided prior to the start of blasting), excavating, underpinning, demolition, pile driving, caisson work and work below ground surface including tunnelling and grading. The issuance of a policy of insurance shall not be construed as relieving the Owner from responsibility for other or larger claims, if any, for which the Municipality may be held responsible. 14) The Owner shall provide the Municipality with a Certificate of insurance in a form satisfactory to the Municipality together with such proof as the Municipality may require that all premiums on the policies of insurance have been paid and that they are in full force and effect. If the Owner fails to pay premiums or otherwise keep the policies in force, the Municipality may pay premiums or take out additional policies as it considers necessary and the Owner shall pay all costs. 15) In the event the Owner is in default in the performance of any obligation under this Agreement and such default continues more than fifteen (15) days after the Municipality delivers written notice to the Owner requiring the Owner to remedy the default, the Municipality may, without further notice to the Owner, do such thing at the Municipality’s expense as it may reasonably require necessary to remedy the default, and the Municipality may recover the expense incurred in doing such thing by action or the same may be recovered in like manner as municipal taxes in accordance with the provisions of Section 446 of the Municipal Act, 2001, S.O., 2001, C. 25, as amended. 16) Time shall be of the essence of this Agreement and of any extension of time that may be agreed upon by the parties. 17) The Municipality will make reasonable efforts with the number of personnel available to it to inspect the works and facilities to be constructed in accordance with the Site Plan Drawings and this Agreement, but the Owner shall indemnify and save harmless the Municipality, its servants, agents and contractors from any

Page 56 of 189 4

responsibility or liability arising directly or indirectly from any failure or delay in completing such inspections. 18) The Owner hereby grants to the Municipality, its servants and contractors, a licence to enter the Owner’s Lands during normal operating hours for the purpose of inspecting the works and facilities and to perform any work arising from or the result of any default by the Owner under this Agreement. 19) It is the intent of this Agreement that the Municipality shall not incur any expense for the development of the Owner’s Lands and every obligation of the Owner under this Agreement shall be deemed to include the words “at the expense of the Owner”, unless specifically stated otherwise. 20) The Owner agrees to pay the legal, engineering, landscape architectural, planning and administrative costs incurred by the Municipality to process the Site Plan Drawings, including but not limited to, the preparation of this Agreement and all plans and specifications, and the supervision and inspection of the Works. 21) All invoices, costs and expenses received or incurred by the Municipality and payable by the Owner shall be paid within thirty (30) days of the Municipality’s invoice or demand for payment to the Owner, failing which the Owner shall be in default under this agreement and shall continue in default until payment plus all accrued interest is made in full. 22) Interest shall be paid by the Owner on all overdue amounts at the same rate per annum and calculated in the same manner as the Municipality charges on overdue municipal taxes and any payments received shall be applied first on account of accumulated interest and then on the outstanding amount. 23) The Owner consents to the registration by the Municipality at the Owner’s expense of this Agreement against the title to the Owner’s Lands and, in accordance with s. 41(10) of the Planning Act, all of the terms and conditions of this Agreement may be enforced against the Owner and any and all subsequent owners of the Owner’s Lands. 24) The Owner shall ensure that the requirements of this Agreement and the Site Plan Drawings are brought to the attention of its contractors, employees and workers prior to the start of any construction. 25) All covenants in this Agreement shall be construed as being joint and several and that, when the context so requires or permits, the singular number shall be read as if the plural were expressed, and the masculine gender as if the feminine or neuter gender, as the case may be, were expressed. 26) Notwithstanding any other provision to the contrary, this Agreement shall, at the option of the Municipality, lapse and be of no further force and effect if the building permit expires or is revoked, or if construction of the building shown on the Site Plan Drawings is not commenced within two (2) years of the date of this Agreement. 27) The Owner covenants and agrees that nothing in this Agreement releases the Owner from the obligation to comply with the provisions of all other by-laws of the Municipality that may now or in future be in effect.

Page 57 of 189 5

  1. Any dispute between the parties with respect to this Agreement shall, at the request of a party, be submitted to arbitration pursuant to the Arbitrations Act and the decision of the arbitrator or, if more than one, the decision of a majority shall be final and binding on the parties.
  2. Each party shall pay its own costs of the arbitration and shall share equally the costs of the arbitrator(s).
  3. The Owner agrees that if any section, clause or provision of this Agreement, is for any reason declared by a Court of competent jurisdiction to be invalid the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the section, clause, or provision so declared to be invalid and it is hereby declared to be the intention that all the remaining sections, clauses or provisions of this Agreement shall remain in full force and effect, notwithstanding that one or more provisions thereof shall be declared to be invalid.
  4. This Agreement shall enure to and be binding upon the parties hereto, and their respective successors and assigns. IN WITNESS WHEREOF the parties hereto have by the hands and seals executed this agreement as of the first date set out above. SIGNED, SEALED AND DELIVERED: THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal – Mayor

Angela Maddocks – Clerk We have authority to bind the Corporation MOBILE KITCHENS CANADA INC.

David Craig - President I have authority to bind the Corporation

Page 58 of 189 6

SCHEDULE “A” DESCRIPTION OF LANDS Legal Description Part 1 on 13R13143, Part 1 and 2 on13R19824, Part 1 on 13R21348; Part of Lot 19, Concession 2, District of Loughborough, Township of South Frontenac, County of Frontenac Civic Address 3790 Davidson Road PIN 36294-1251

Page 59 of 189 7

SCHEDULE “B” SECURITY FOR WORKS In accordance with clause 8 of this Agreement, the Owner shall deposit with the Treasurer of the Municipality at the time of entering this Agreement a letter of credit or other security acceptable to the Municipality in the amount $46,500.00 as security for the performance of all the Owner’s obligations under this Agreement. The parties acknowledge and agree that the amount of the security is based on the Estimated Cost of the Site Works dated October 10, 2019 prepared by Forefront Engineering Inc., attached as Appendix 1 to this Schedule. Upon completion to the satisfaction of the Municipality of the works and facilities to be constructed in accordance with this agreement and the performance by the Owner of all other obligations under this Agreement, and upon receipt of the certificate of the consulting engineer required by clause 9 of this Agreement, the security or any balance thereof remaining shall be returned to the Owner.

Page 60 of 189 8

Appendix 1 to Schedule “B”

Page 61 of 189 9

SCHEDULE “C” SITE PLAN DRAWINGS Dwg No. SP Site Plan, Mobile Kitchens Canada, 3790 Davidson Road, Scale 1:300, Date March 2020, Prepared by Forefront Engineering Inc., Rev. 4 As Per Agency Comments, 20/04/2021 Dwg No. D1 Details, Mobile Kitchens Canada, 3790 Davidson Road, Scale 1:300, Date March 2020, Prepared by Forefront Engineering Inc., Rev. 4 As Per Agency Comments, 20/04/2021 SUPPORTING STUDIES 3790 Davidson Road Stormwater Management, Date February 11, 2021, Prepared by Forefront Engineering Inc., Stamped by Doug Prinsen March 22, 2021 Acoustic Assessment Report, Mobile Kitchens, 3790 Davidson Road, Date February 22, 2021, Prepared by J.E. Coulter Associates Limited All drawings and studies incorporated by reference into this Agreement are on file in the Municipal Offices and shall govern in the event of any dispute.

Page 62 of 189 10

SCHEDULE “D” GRANTS OF EASEMENT AND OTHER PUBLIC LANDS None required.

Page 63 of 189 11

SCHEDULE “E” MUNICIPAL CONDITIONS The Owner further covenants and agrees to develop the Owner’s Lands in accordance with the following Municipal Conditions: 1.

The Owner shall ensure that all exterior lighting and signs shall be installed in accordance with the Site Plan Drawings and direct any light emitted from them downwards and away from adjacent uses or streets in accordance with the approved plans. All exterior lighting is required to be dark sky compliant.

The Owner agrees to construct all exterior garbage storage areas as indicated on the approved Site Plan.

The Owner agrees to construct all works and facilities in a good and workmanlike manner and, where applicable, according to the Municipality’s normal standards and specifications.

The Owner agrees to take all reasonable precautions to reduce dust, noise and other nuisances and to ensure public safety during the development of the Owner’s Lands and construction of the works and facilities required by this Agreement;

The Owner agrees to complete all landscaping within six months of obtaining an occupancy permit from the Chief Building Official.

The Owner shall be responsible for installing and maintaining all sediment and erosion controls in accordance with the approved Site Plan Drawings and best management practices prior to and during construction activities.

The Owner agrees to construct and maintain all storm water facilities in accordance with the approved Storm Water Management Report (Forefront Engineering Inc., February 11, 2021, stamped by Doug Prinsen March 22, 2021) to the satisfaction of the Municipality.

The Owner agrees to implement noise attenuation measures, in accordance with the approved Acoustic Assessment Report (J.E. Coulter Associates Limited, February 11, 2021), including but not limited to, mounting any ventilation equipment on the west façade of the building out of sight of the residences, constructing a minimum 1.5 metre high acoustic fence on top of the existing berm along the property’s eastern edge, and constructing a 2.0 metre high acoustic fence where the existing berm tapers off at the southern edge of the site.

The Owner agrees to obtain the approval of Hydro One Networks Inc prior to connecting to or relocating existing hydro services.

The Owner agrees to deliver an AutoCAD reproducible CD suitable to the Municipality containing the approved Site Plan Drawings. The Owner agrees to further deliver to the Municipality an electronic copy of the “as-built” drawings in both AutoCAD and PDF formats within six months of the completion of each phase of the works, to the satisfaction of the Municipality.

Page 64 of 189 12

The Owner agrees to provide a letter from a qualified professional engineer certifying in a form satisfactory to the Municipality that the storm water management system located on the Owner’s Lands has been constructed in accordance with the Site Plan Drawings.

The Owner agrees to develop the Owner’s Lands generally in accordance with the Municipality’s site plan control guidelines in effect on the date of this agreement, a copy of which the owner hereby acknowledges receiving.

The Owner shall ensure that any snow removed from the parking lot areas shall be stored within the designated areas identified on the Site Plan Drawings. Should the designated areas be insufficient, any additional snow shall be disposed of off-site and not in designated parking areas.

The Owner is required to obtain a permit for construction of the sewage system from the Municipality.

The Owner is required to ensure that the parking lot and all site plan requirements are completed prior to the release of securities.

The Owner is required to submit a grading security in the amount of $46,500.00 prior to the issuance of a building permit. The security shall be released upon the approval of a certificate stamped by the Owner’s Engineer confirming that grading generally conforms to the Site Plan. If the Municipal Engineer rejects a lot grading certificate, the cost for any further review shall be deducted from the deposit.

The Owner is required to ensure that there shall be no open storage of goods and materials within the 22 metres of residential properties, in accordance with Zoning By-law No. 2003-75.

The Owner is required to apply for and obtain any required approvals under the Planning Act for the future building addition identified on the approved Site Plan prior to the Municipality issuing a building permit for the future building addition.

Page 65 of 189 13

SCHEDULE “F” APPROVING AUTHORITIES AND AGENCIES The Owner shall be responsible for obtaining all permits and approvals required for the development of the Owner’s Lands from all applicable agencies and authorities having jurisdiction, including but not limited to the following: APPLICABLE LAW

AGENCY

The Ontario Building Code

The Township of South Frontenac Building Department 4432 George Street, PO Box 100 Sydenham, ON K0H 2T0 Phone: (613) 376-3027

Sign Permit

The Township of South Frontenac Building Department 4432 George Street, PO Box 100 Sydenham, ON K0H 2T0 Phone: (613) 376-3027

Entrance Permit

The Township of South Frontenac Public Services Department 2490 Keeley Road, PO Box 100 Sydenham, ON K0H 2T0 Phone: (613) 376-3027

O. Reg. 148/06 Permit for Works in Regulated Areas

Cataraqui Conservation 1641 Perth Road, PO Box 160 Glenburnie, ON K0H 1S0 Phone: (613) 546-4228

Labour Approvals

Ministry of Labour 51 Heakes Lane Kingston, ON K7M 9B1 Phone: (613) 545-0989

Public Water Connection Approvals

Utilities Kingston 85 Lappan Lane, P.O. Box 790 Kingston, ON K7L 4X7 Phone: (613) 546-0000

Ontario Hydro

Ontario Hydro 1037 Sydenham Road, P.O. Box 910 Kingston, ON K7L 4Y1 Phone: (800) 369-7536

Page 66 of 189 14

Bell Canada

Bell Canada 450 Princess Street Floor 2, PO Box 460 Kingston, ON K7L 1C2 Phone: (613) 389-4000

Cable

TVCOGECO Kingston 170 Colborne Street Kingston, ON K7L 5M7 Phone: (613) 544-6311

Page 67 of 189

REPORT TO COUNCIL DEVELOPMENT SERVICES

Report Date:

May 11, 2021

Agenda Date:

May 18, 2021

Application No:

Site Plan Control Application SP-01-21-B

Owners:

Guy Marchildon and Nicole Smith

Location of Property:

Island 50, Devil Lake, Bedford District

Purpose of Application: Site Plan Control – Seasonal Dwelling, Devil Lake

Recommendation That By-law No. 2021-27 to authorize the Mayor and Clerk to enter into the Site Plan Agreement with the Owners, Guy Marchildon and Nicole Smith, for Island 50, Devil Lake, Part Lot 8, Concession 10, District of Bedford, Township of South Frontenac be passed.

Proposal An application was submitted for site plan control on the subject property. The proposed development includes a one-storey seasonal dwelling with a greywater pit, an outhouse, and an accessory shed. The dwelling is proposed to be 892 square feet in area, and setback at minimum of 25 metres from the highwater mark of Devil Lake. The greywater pit, outhouse, and 100 square foot shed would be setback a minimum of 30 metres from the highwater mark.

Background The subject property is Island 50, located in Devil Lake. This island is approximately 8.5 acres (3.6 hectares) in area. The island is long and narrow, with a high, steep rock ridge along its length. The proposed development would be located on the northwest side of the island, on the gentlest slope. Attachment 1 to this report shows the location of the property. Attachment 2 to this report shows the proposed location of the development on the property. The subject property is zoned Limited Service Residential – Island (RLSI), which permits a seasonal dwelling. Minor variance MV-04-18-B permits a two-storey dwelling that is located no closer than 25 metres to the highwater mark, with exterior dimensions of the dwelling being 24 feet by 36 feet. Site plan control was a condition of the approval of minor variance application MV-04-18-B to ensure that the environmental policies of the Township are addressed. Site plan control is also applied to this property as Devil Lake is an at-capacity lake trout lake. The dimensions of the proposed dwelling are 21.5 feet by 45 feet. It is has a long, narrow footprint to fit into the sloping topography, reducing the amount of site alteration needed. The conditions included in the site plan agreement address the environmental policies of the Township. The site plan agreement binds current and future owners of the subject property and will be registered on the title of the lands by the Owner’s solicitor.

Agency Comments Cataraqui Conservation had no objection to the approval of the site plan application, as it maintains the intent of the minor variance approval which they supported. The Township Building staff had no Natural, Vibrant and Growing – a Progressive Rural Leader 1

Page 68 of 189

REPORT TO COUNCIL DEVELOPMENT SERVICES

objection to the approval of the site plan application as there are suitable soil conditions for a greywater system, in accordance with the Ontario Building Code. The grey water system is at least 30 metres from the highwater mark, as required by the Zoning By-law.

Summary It is the opinion of staff that the proposed development meets the intent of minor variance MV-04-18B, and that the site plan drawing and agreement satisfies the minor variance conditions. The Owners have reviewed the site plan agreement and indicated their concurrence by signing it. Original signed copies of the agreement will be provided to the Township prior to Council passing a by-law.

Summary of Recommendation That South Frontenac Council pass By-law No. 2021-27 to authorize the Mayor and Clerk to enter into the Site Plan Agreement with Guy Marchildon and Nicole Smith for the development of a seasonal dwelling on Island 50 in Devil Lake.

Prepared by: Christine Woods, MCIP, RPP, Senior Planner Submitted/approved by: Claire Dodds, MCIP, RPP, Director of Development Services Approved by: Neil Carbone, CAO Date of Site Visit: April 23, 2021 Attachments:

  1. Location Map
  2. Site Plan Drawing
  3. Site Plan Agreement
  4. Site Plan By-law (under By-law section of agenda)

Natural, Vibrant and Growing – a Progressive Rural Leader 2

Attachment 1. Location Map - Island 50, Devil Lake

Legend Assessment Parcels Citations

1.8

0

0.92

WGS_1984_Web_Mercator_Auxiliary_Sphere Includes Material © 2019 of the Queen’s Printer for Ontario. All Rights Reserved.

1.8 Kilometers

Notes SP-01-21-B

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Page 69 of 189

1: 36,112

Page 70 of 189

30x6 Floating Dock

Path

Firepit

Pa

th

4” Solid Pipe

12’x

8’ S

h Eavestroug Class 2 Pit Greywater

Dry Well

Outhouse

30

m

20

m

Se

tb

Se

tb

ac

k

ac

k

hed

30m Setbac

k

Page 71 of 189 1

SITE PLAN CONTROL AGREEMENT THIS AGREEMENT made in triplicate this _____ day of

, 2021.

BETWEEN: GUY MARCHILDON AND NICOLE SMITH hereinafter referred to as the “OWNER” OF THE FIRST PART

AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act;

NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows: 1.

The Owner covenants that the Owner is the Owner in fee simple of the Owner’s Lands described in Schedule “A” attached hereto.

The Owner covenants and agrees with the Municipality as follows: 2.1

General 2.1.1

That development shall be in accordance with the Site Plan Drawing, attached hereto in Schedule “B”.

2.1.2

That the uses on the subject property are limited to a seasonal dwelling and accessory buildings and structures.

2.1.3

That the existing shed will be relocated as shown on the Site Plan Drawing prior to the issuance of an occupancy permit for the seasonal dwelling as per the Ontario Building Code.

Page 72 of 189 2

2.2

2.1.4

That the Owner may be required to obtain a permit from Cataraqui Conservation for any development or site alteration proposed from the lake to within 15 metres of the top of bank, as per the Ontario Regulation 148/06 Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses.

2.1.5

That the dock location will be maintained as per the Site Plan Drawing. The dock may be modified or replaced subject to all applicable approvals.

2.1.6

That construction and maintenance of the dock shall occur outside of the timeframe when fish are spawning.

Environmental Protection 2.2.1

That the land between the shoreline and the seasonal dwelling must be maintained as a natural buffer with no alteration of soil mantle or vegetation cover, except for the maximum 1.5 metre wide paths shown on the Site Plan Drawing. There shall be no cutting of trees within the natural buffer area except for safety reasons or for the removal of dead trees.

2.2.2

That erosion control measures (e.g. silt fence, straw bales) will be used during any construction and will remain in place until any ground cover disturbed during construction has been re-established. Ground cover will be re-established as soon as possible upon completion of construction.

2.2.3

That during and after the construction period there shall be no filling or false grading of excavated materials within 25 metres of the highwater mark. The exception will be for allowance for landscaping materials for the final grade next to the dwelling.

2.2.4

That stormwater management best practices shall be employed to reduce the energy of runoff from the plateau, including roof runoff from the dwelling and any accessory buildings and structures.

2.2.5

That the Owner is responsible to comply with the provisions of the Endangered Species Act, 2007. Sections 9 and 10 of the Endangered Species Act provide protection for individual members of a species and their habitat if that species is listed on the Species at Risk in Ontario list as extirpated, endangered or threatened. If an activity may cause adverse impacts to a species at risk and/or their habitat, authorization under the ESA may be required prior to conducting the activity.

3.0

This agreement shall be registered against the title to the Lands by the Owner and the Municipality shall be entitled to enforce its provisions against the Owner and any or all subsequent owners of the Lands.

4.0

If the Owner fails or refuses for any reason to comply with any requirements of this agreement, the Owner shall be in default and the Municipality may, on fifteen (15) days’ notice, require the Owner to remedy the default, failing which the Municipality may, without further notice and without prejudice to any other rights and remedies available to it, do such things and perform such work as is necessary to rectify the default.

Page 73 of 189 3

5.0

Any account rendered by the Municipality for work done shall be paid by the Owner within thirty (30) days of the day of billing, and, if the Owner fails to pay, interest shall be charged on the amount outstanding at the rate of one and one quarter (1.25%) per months (15% per annum) on the first day of each calendar month following the date the account was due. Any payments received on accounts rendered shall be applied first to any outstanding interest, which may have accrued, and the balance shall be applied to reduce the principal amount outstanding.

6.0

If the Municipality incurs any expense arising out of the terms of this Agreement, the Municipality may recover the amount in like manner as municipal taxes or by action, pursuant to Section 42.7 of the Municipal Act.

7.0

All costs necessary to fulfill any condition of this agreement, and all costs incurred by the Municipality in connection with the preparation, execution, registration or enforcement of this Agreement shall be paid by the Owners.

8.0

This Agreement shall enure to the benefit of and be binding upon the personal representatives, successors and assigns of the parties. IN WITNESS WHEREOF the parties hereto have by the hands and seals executed this agreement as of the first date set out above. SIGNED, SEALED AND DELIVERED:

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal - Mayor

Angela Maddocks - Clerk We have authority to bind the Corporation

Guy Marchildon

Nicole Smith

Page 74 of 189 4

SCHEDULE “A” OWNER’S LANDS Legal Description: Island 50, Devil Lake, Part Lot 8, Concession 10, District of Bedford, Township of South Frontenac, County of Frontenac

Page 75 of 189 5

SCHEDULE “B” DRAWING AND REPORT LIST Site Plan Drawing

Sketch to Illustrate Proposed Building Location, Prepared by Hopkins Chitty Land Surveyors Inc., Dated September 23, 2020, Scale 1:500, Revised by Guy Marchildon and Received by the Municipality April 9, 2021

THE ORIGINAL OF ALL PLANS LISTED IN THIS SCHEDULE AND INCORPORATED BY REFERENCE INTO THIS AGREEMENT ARE ON FILE IN THE OFFICE OF THE SOUTH FRONTENC

DEVELOPMENT SERVICES DEPARTMENT AND SHALL GOVERN IN THE EVENT OF ANY DISPUTE.

Page 76 of 189

REPORT TO COUNCIL DEVELOPMENT SERVICES

AGENDA DATE:

May 18, 2021

REPORT DATE:

May 11, 2021

SUBJECT:

Lake Ecosystem Grant Program

RECOMMENDATION That South Frontenac Council approves the Lake Ecosystem Grant program as attached to this report.

BACKGROUND The Township of South Frontenac 2019-2022 Strategic Plan includes the establishment of a Lake Study grant program. A Lake Study grant program supports Priority #2, which is to promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment. Council allocated $30,000 in the 2020 operating budget, and another $30,000 in the 2021 operating budget for this grant program. Council created the Lake Ecosystem Advisory Committee (Committee) in 2020 to support the health and welfare of the Township’s lake ecosystems, and the enjoyment and use of those lakes by residents, visitors and future generations. As one of its first activities, this Committee was tasked with developing a Lake Study Grant program, in collaboration with Township staff, for recommendation to Council. ANALYSIS/DISCUSSION: The Committee developed the Lake Ecosystem Grant program over the last five months (Attachment 1). They recommend that the scope of the grant program be broadened beyond lake studies to include other projects that would have positive impacts on the Lake Ecosystems within the Township. It was felt that a broader program would better fulfill the intent of the Strategic Plan by funding implementation of measures that benefit lake ecosystems in addition to studies and other initiatives. The recommended Lake Ecosystem Grant program was modeled after the Township’s successful Community Grant Program. The Lake Ecosystem Grant program would support and encourage the preservation, restoration, monitoring and analysis of lake ecosystems within the Township. It places priority on projects that have the greatest positive impact on the health and welfare of lake ecosystems, with consideration of four objectives, which are to: 1. 2. 3. 4.

Reduce or limit diffuse or point source runoff primarily caused by human disturbance of the land Create or increase buffer zones along the lakeshore and/or banks of creeks and streams that drain into the lake Protect or enhance wildlife habitat Enable or perform monitoring and/or inventories of the lake environment and its contributing watershed in order to fill knowledge gaps

The grant program would fund projects up to $10,000. On an exceptional basis, larger requests could be considered. The Committee developed criteria for evaluating submissions (Attachment 2). These criteria relate to meeting grant program objectives; the project deliverables, workplan and feasibility; environmental benefits and challenges; and organization stability.

Natural, Vibrant and Growing – a Progressive Rural Leader 1

Page 77 of 189

REPORT TO COUNCIL DEVELOPMENT SERVICES

The submissions would be reviewed by a subcommittee of the Committee, plus a non-voting Township staff member. Staff would assist the subcommittee in reviewing the applications and making a recommendation to the full Lake Ecosystem Advisory Committee, which would then recommend a list of grant recipients to Council for final approval, similar to the Community Grants and Private Lane Assistance Grants processes. There would be annual reporting to Council summarizing the results and key learnings from projects. The Lake Ecosystem Advisory Committee passed a resolution at its April 21, 2021 meeting to recommend Council approve the Lake Ecosystem Grant program developed by the Committee as attached to this report.

FINANCIAL/STAFFING IMPLICATIONS The total amount available for Lake Ecosystem Grants within a calendar year will be based on what Council has set within the year’s operating budget, plus any unspent carryover funds from the previous year. Staff time is required to administer the Lake Ecosystem Grant program and to provide support to Lake Ecosystem Advisory Committee.

Prepared by: Christine Woods, MCIP, RPP, Senior Planner and Gillian Lash, Chair, Lake Ecosystem Advisory Committee Submitted/approved by: Claire Dodds, MCIP, RPP, Director of Development Services Approved by: Neil Carbone, CAO

ATTACHMENTS

  1. Lake Ecosystem Grant Program Policy
  2. Lake Ecosystem Grant Program Project Evaluation

Natural, Vibrant and Growing – a Progressive Rural Leader 2

Page 78 of 189

Township of South Frontenac Lake Ecosystem Grant Program Policy

  1. Purpose This policy is to establish a grant process that supports and encourages the preservation, restoration, monitoring and analysis of lake ecosystems within the Township of South Frontenac.
  2. Policy The Township on a yearly basis will solicit applications from non-profit organizations for projects that support the purpose of this grant policy. The total amount available within a calendar year will be based on what has been set within the year’s operating budget. Individual allocations to organizations will be based on a pre-determined structure. Being approved in one year does not guarantee funding in the following year.
  3. Definitions Buffer zone: A corridor of mostly undisturbed, permanently vegetated areas of land. They are transitional areas that reduce the impact of development and site alteration on adjacent natural features such as a lake. Lake ecosystem: Lakes are inland bodies of water that lack any direct contact with an ocean. Lake ecosystems include living plants, animals and micro-organisms, as well as non-living physical (e.g. light, temperature and wind) and chemical reactions. Non-profit organization: • • • •

is a community organization with an interest in lake ecosystems within the geographic boundaries of the Township of South Frontenac has the ability to show long-term sustainability through a robust volunteer base and stable financial governance receives less than 75% of its operating budget from government grants can demonstrate a long-term commitment to lake stewardship

Wildlife habitat: means areas where plants, animals and other organisms live, and find adequate amounts of food, water, shelter and space needed to sustain their populations. 4. Guidelines a. Funding Priorities Priority will be given to those projects that have the greatest positive impact on the health and welfare of lake ecosystems. Projects could impact an entire lake, but could Page 1 of 3

Page 79 of 189

also include another lake or other upstream or downstream components. Projects should incorporate one or more of the following objectives. A. B. C. D.

Reduces or limits diffuse or point source runoff primarily caused by human disturbance of the land Creates or increases buffer zones along the lakeshore and/or banks of creeks and streams that drain into the lake Protects or enhances wildlife habitat Enables or performs monitoring and/or inventories of the lake environment and its contributing watershed in order to fill knowledge gaps

Projects that do not directly incorporate one or more of the above objectives will also be accepted for consideration. b. Project Scope This grant program is designed to fund projects up to $10,000. On an exceptional basis, larger requests will be considered. There is no minimum value for a project. 5. General Criteria for Grant Recipients and Submissions All grant recipients and their submissions must meet the following criteria.

  1. Submissions must have a well-defined plan with measurable results and take place/be completed within 12 months of receiving the grant.

  2. The organization must be able to fund 25% of the total project requirements.

  3. Grant recipients will receive 75% of their allotted funds at the beginning of the project and the remainder upon receipt of the final report.

  4. Submissions must incorporate an outreach component to educate the community and build awareness of the key learnings and results of the project.

  5. Final reports from any previous year’s funding must have been received in order to be considered for the current year.

  6. Financial statements from the previous calendar year should be included with the applicant’s Letter of Intent, along with a list of current officers.

  7. Unspent funds must be returned to the Township following completion of the project.

  8. Applicants cannot be in receipt of other program-specific Township funding.

  9. Review Process All submissions will be reviewed by a four-member subcommittee composed of citizen representatives from the Lake Ecosystem Advisory Committee, plus a non-voting Township staff member. Three out of the four subcommittee members must be in Page 2 of 3

Page 80 of 189

agreement in order for a submission to be accepted. The submissions will be reviewed against a set of evaluation criteria. The subcommittee will bring its recommendations to the Lake Ecosystem Advisory Committee for approval. Once this is completed, the list of proposed Grant Recipients and associated documentation will be submitted to Council for final approval. 7. Annual Reporting The Lake Ecosystem Advisory Committee will provide Council an annual report summarizing the results and key learnings of each project that received funding through the Lake Ecosystem Grant.

Page 3 of 3

Page 81 of 189

Township of South Frontenac Lake Ecosystem Grant Program Project Evaluation Criteria Details

Weight

Grant Objectives

Project meets one or more of the Grant Objectives (i.e. runoff, buffer zone, wildlife habitat, monitoring).

20%

Project Deliverables, Workplan and Feasibility

Scope of project is defined by clear goals and activities. Work tasks and deliverables are clearly defined and are appropriate and achievable in the specified timelines. The proposal outlines how the project outputs, best practices and key learnings will be communicated to the public/target audience. “Funding provided by the Township of South Frontenac” is acknowledged. Project team has the knowledge and experience to complete the project. Adequate staff or volunteers to complete the project. Sufficient budgetary detail is provided. The project is cost effective.

35%

Environmental Benefits and Challenges

Proposal demonstrates how the lake ecosystem and/or community will directly benefit from the project.

25%

Organization Stability

The organization shows long-term sustainability through a robust volunteer base and stable financial governance. There is a demonstration of a long-term commitment to lake stewardship.

20%

Scoring 4 – 5 Exceeds expectations 3 Meets expectations 1 – 2 Does not meet expectations

Page 82 of 189

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: May 18, 2021 SUBJECT: Summer Council Meeting Schedule RECOMMENDATION That Council suspend the rules of the procedural By-law 2017-76 and schedule the summer Council meetings for July 13, 2021 and August 17, 2021

BACKGROUND Council’s Procedural By-law 2017-76, Section 2 e) with regard to the convening of meetings reads: Unless otherwise stipulated, Council shall meet at 7:00 pm on the first and third Tuesday in each month from January to December inclusive with the exception of the months of July and August when only one meeting will be held each month on the first Tuesday of the month. In January 2020, the Senior Management Team requested that Council consider waiving the procedure by-law to allow an adjustment in the dates for the July and August meetings. This request was in reaction to the challenges staff had with the timing of submitting reports based on other deadlines in late June and early July. (Prior to the pandemic). Part of the request to change the July meeting initially was that Public Services staff was typically called upon to assist with the various Canada Day celebrations set ups and road closings throughout the township. Finding the time to be in office and submit reports for an earlier July meeting was challenging. Going forward and in anticipation of upcoming changes to the procedural by-law, there may be a recommendation to change the wording for summer meetings to reflect the second Tuesday of July and August permanently or to provide greater flexibility in meeting scheduling without requiring a resolution to waive the procedural by-law in each instance. At this time, Council is only being asked to consider changes to the 2021 Council meetings.

ATTACHMENTS none

Prepared by: Angela Maddocks Clerk Approved by: Neil Carbone Chief Administrative Officer

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 83 of 189

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2021-26 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND MOBILE KITCHENS CANADA INC. WHEREAS a Site Plan and Site Plan Agreement have been prepared to the satisfaction of the Township of South Frontenac; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the Mayor and the Clerk are hereby authorized to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Mobile Kitchens Canada Inc., a copy of which is attached hereto forming part of this By-law.

THAT the Agreement shall be registered on title of the property described as 3790 Davidson Road, Part 1 on 13R13143, Part 1 and 2 on 13R19824, Part 1 on 13R21348; Part of Lot 19, Concession 2, District of Loughborough, Township of South Frontenac.

THIS BY-LAW shall come into force and effect in accordance with Section 41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said Section 41.

Dated at the Township of South Frontenac this 18th day of May, 2021. Read a first and second time this 18th day of May, 2021. Read a third time and finally passed this 18th day of May, 2021.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 84 of 189

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2021-27 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND GUY MARCHILDON AND NICOLE SMITH. WHEREAS a Site Plan and Site Plan Agreement have been prepared to the satisfaction of the Township of South Frontenac; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the Mayor and the Clerk are hereby authorized to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Guy Marchildon and Nicole Smith, a copy of which is attached hereto forming part of this By-law.

THAT the Agreement shall be registered on title of the property described as Island 50, Part Lot 8, Concession 10, District of Bedford, Township of South Frontenac.

THIS By-law shall come into force and effect in accordance with Section 41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said Section 41.

Dated at the Township of South Frontenac this 18th day of May, 2021. Read a first and second time this 18th day of May, 2021. Read a third time and finally passed this 18th day of May, 2021.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 85 of 189

INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT AGENDA DATE: May 18, 2021 SUBJECT: Tender No. PS-2021-22 – Water Truck RECOMMENDATION: This report is for information only. BACKGROUND: One (1) 2600 Gallon Water Tank complete with water lines and pump, to be installed in a tandem dump truck, was included in the 2021 capital budget as part of the department’s equipment replacement plan. The new tank replaces a 10 year old tank, provides more capacity, and is configured in a way that better matches current truck styles. A tender was advertised on www.biddingo.com, on our website, and in the local newspaper, and closed on May 5, 2021. One (1) bid was received. The results are as follows: Tender

Supplier

Bid Price (excluding HST)

Approved Budget

Water Tank

Road Maintenance Equipment Services Inc. (RMES)

$31,500.00

$35,000.00

ANALYSIS/DISCUSSION: The submission of the bidder has been evaluated and was found to be accurate and complete. The Township has had success in the past with this supplier and their submission meets all of the provisions set out in the tender document. Their submission is for One (1) 2021 RMES Slip-In SIT2600 Gallon Water Tank. The Public Services Department has awarded the tender, through delegated authority in accordance with the Township’s procurement policies, to Road Maintenance Equipment Services Inc., for $31,500.00 excluding HST. FINANCIAL/STAFFING IMPLICATIONS: An Amount of $35,000.00 was approved in the 2021 Capital Budget for this purchase. Unspent capital funds will remain in the fleet reserve. Prepared/Submitted by: Brian Kirk, CRS-I Manager of Fleet and Operations

Approved by: Neil Carbone Chief Administrative Officer

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 86 of 189

Payment Listing For the period of April 21, 2021 to May 10, 2021

Accounts Payable Payment Listing: For the period of April 21, 2021 to May 10, 2021

$

2,588,035.51

For the period of April 21, 2021 to May 10, 2021

$

215,627.51

$

2,803,663.02

Payroll:

Total Payments

RECOMMENDATION:

1.      It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending May 10, 2021 in the amount of $ 2,803,663.02 Submitted by: Mark Foster - Accounting Clerk Approved by: Stephanie Kuca -Deputy Treasurer

System:

2021-05-11

User ID:

mfoster

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

From: 2021-04-21

To: 2021-05-10

Page:

1

Page 87 of 189

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000015171

Date 2021-05-04

Total EFT000000015171 EFT000000015179 2021-05-04 Total EFT000000015179 EFT000000015240 2021-05-04 Total EFT000000015240

Inv #

Vendor

Description

61793

COUNTY OF FRONTENAC Q1 GIS+ FMIS Services

311342

CENTRAL SQUARE GP Annual Fees

IN-69036-01

ZYCOM TECHNOLOGY INC. Server Back Up

Total Gen

Amount $29,961.76 $29,961.76 $32,867.11 $32,867.11 $8,459.31 $8,459.31

$71,288.18

0020 TaxC Cheque EFT000000015171

Date 2021-05-04

Total EFT000000015171

Inv # 61669

Vendor

Description

COUNTY OF FRONTENAC Q1 Levy

Total TaxC

Amount $1,564,457.78 $1,564,457.78

$1,564,457.78

1000 Cheque

Date

071438

2021-05-04

Total 071438 EFT000000015152

2021-05-04

Total EFT000000015152 EFT000000015154 2021-05-04 Total EFT000000015154 EFT000000015155 2021-05-04 Total EFT000000015155 EFT000000015174 2021-05-04

Total EFT000000015174 EFT000000015185 2021-05-04 Total EFT000000015185

Inv #

Vendor

Description

21/03/03-31-2 21/04/14-47

SNIDER, THE ESTATE OF PERCY Snow Plowing Sweeping

INV70923

ARMSTRONG MONITORING Calibration of Exhaust Sensor

8013

ASSELSTINE HARDWARE Water Softener Salt

103802

ATKINSON HOME BUILDING CENTRE Water Softener Salt

52874TK 83373TK 2854058 91315TK

36048

CULLIGAN

EVERTEMP INC

Amount $76.32 $198.43 $274.75 $254.40 $254.40 $32.51 $32.51 $33.74 $33.74

Water Water 21/04 Water Cooler Rental Water

$45.56 $48.56 $10.12 $56.06 $160.30

Replace Heat Exchanger

$1,165.01 $1,165.01

Total

$1,920.71

1100 Counc Cheque

Date

071431

2021-05-04

Total 071431 EFT000000015146

2021-05-04

Total EFT000000015146 EFT000000015188 2021-05-04 Total EFT000000015188 EFT000000015207 2021-05-04 Total EFT000000015207

Inv # 2021-0001

704322

Vendor

Description

FRONTENAC BUSINESS SERVICES COVID Business Grants AIRD BERLIS

Legal Services

74611

THE FRONTENAC NEWS 4X Covid Relief Ad

21/04/06

MEMORY LANE FLOWERS Flowers

Total Counc

Amount $60,000.00 $60,000.00 $427.39 $427.39 $984.72 $984.72 $50.88 $50.88

$61,462.99

1250 Clk Cheque EFT000000015143

Date 2021-05-04

Total EFT000000015143 EFT000000015230 2021-05-04 Total EFT000000015230 EFT000000015236 2021-05-04 Total EFT000000015236

Total Clk

Inv #

Vendor

Description

TSF0001_11

1DEA DESIGN + MEDIA INC. Brand Development

1721 3834.

TROUSDALE’S FOODLAND Coffee + Cream Cookies + Coffee+Milk+ Cream

49022

VERSUS BUSINESS FORMS & LABELS 10,000X Window Envelopes

Amount $5,927.52 $5,927.52 $45.66 $31.56 $77.22 $945.45 $945.45

$6,950.19

System:

2021-05-11

User ID:

mfoster

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

Page:

2

Page 88 of 189

1275 Fin Cheque

Date

071434

2021-05-04

Total 071434 071436

2021-05-04

Total 071436 071437

2021-05-04

Total 071437 EFT000000015148

2021-05-04

Total EFT000000015148 EFT000000015151 2021-05-04 Total EFT000000015151 EFT000000015166 2021-05-04

Total EFT000000015166 EFT000000015179 2021-05-04

Total EFT000000015179

Inv # 2021JP-02

448

8101247137

Vendor M.F.O.A.

OMTRA

Description Job Posting- Financial Analyst

$234.05 $234.05

Membership S.K.

$279.84 $279.84

SHRED-IT INTERNATIONAL ULC 21/03 Shredding Services

ALLAN & PARTNERS LLP IAA-SOUFRO-49683 Second Interim Billing

227461

9513692 B465478 C057514

314130 314667 315298

ASSOC OF MUNICIPAL CLERKS & TREASURERS Job Ad CDW CANADA INC

Amount

Universal Dock- Analyst Ethernet Splitter Monitors- Financial Analyst

CENTRAL SQUARE Technical Services Technical Services Technical Services

Total Fin

$150.39 $150.39 $6,105.60 $6,105.60 $539.33 $539.33 $286.32 $21.67 $546.55 $854.54 $57.24 $228.96 $686.88 $973.08

$9,136.83

1280 HR Cheque 071435

Date 2021-05-04

Total 071435

Inv #

Vendor

OMHRA INVOICE-2021-12

Description 2021 Symposium

Amount $172.99 $172.99

Total HR

$172.99

Total GG

$1,715,389.67

20 PP&P 2100 Fire Cheque

Date

071432

2021-05-04

Total 071432 071438

2021-05-04

Total 071438 EFT000000015142

2021-05-04

Total EFT000000015142 EFT000000015144 2021-05-04

Total EFT000000015144 EFT000000015147 2021-05-04 Total EFT000000015147 EFT000000015150 2021-05-04 Total EFT000000015150 EFT000000015152 2021-05-04 Total EFT000000015152 EFT000000015154 2021-05-04 Total EFT000000015154 EFT000000015163 2021-05-04

Total EFT000000015163 EFT000000015164 2021-05-04 Total EFT000000015164 EFT000000015165 2021-05-04 Total EFT000000015165 EFT000000015166 2021-05-04 Total EFT000000015166

Inv #

Vendor

Description

1055

IRON TRADE WORKS INC Leak in Pump House

21/03/03-01 21/03/03-28 21/03/03-30-2

SNIDER, THE ESTATE OF PERCY Snow Plowing Snow Plowing Snow Plowing

34171

BOULTON SEPTIC/LARMON’S Holding Tank Pumped

A3351105 A3356293 A3334082

ABELL PEST CONTROL INC. 21/04 Pest Control 21/04 Pest Control 21/04 Pest Control

159351

AJ STONE COMPANY LIMITED 20X Facepiece

511500 511528

ALLIED MEDICAL INSTRUMENTS INC 36X Resuscitators 15X 500ML Sodium Chloride

INV70927

ARMSTRONG MONITORING Calibration of Exhaust Sensor

8001

ASSELSTINE HARDWARE 2 X Gas Cans

141335 142027 142066 142646

CANADIAN TIRE

4X Gas Can+ 3X Oil 2X Batteries 10X Rakes Battery+Sea Motor + LED light

48781-1

CANADIAN SAFETY EQUIPMENT Ice Water Rescue Suits

103801

UNISYNC GROUP LIMITED New Hires- Clothing

9513692 C057514

CDW CANADA INC

Universal Dock-Fire Admin Monitors- Fire Admin

Amount $1,692.27 $1,692.27 $152.64 $152.64 $152.64 $457.92 $244.22 $244.22 $50.80 $41.18 $48.54 $140.52 $8,602.38 $8,602.38 $562.20 $84.23 $646.43 $310.37 $310.37 $32.54 $32.54 $100.67 $44.77 $152.54 $254.37 $552.35 $5,038.65 $5,038.65 $4,386.26 $4,386.26 $286.32 $546.55 $832.87

System:

2021-05-11

User ID:

mfoster

EFT000000015173

7:47:04 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2021-05-04

CROSSIRON TRUCK & EQUIPMENT Oil Fill Cap

Total EFT000000015173 EFT000000015177 2021-05-04 Total EFT000000015177 EFT000000015180 2021-05-04 Total EFT000000015180 EFT000000015181 2021-05-04 Total EFT000000015181 EFT000000015182 2021-05-04

Total EFT000000015182 EFT000000015186 2021-05-04 Total EFT000000015186 EFT000000015195 2021-05-04 Total EFT000000015195 EFT000000015197 2021-05-04 Total EFT000000015197 EFT000000015201 2021-05-04 Total EFT000000015201 EFT000000015203 2021-05-04

Total EFT000000015203 EFT000000015204 2021-05-04 Total EFT000000015204 EFT000000015215 2021-05-04

Total EFT000000015215 EFT000000015217 2021-05-04 Total EFT000000015217 EFT000000015220 2021-05-04 Total EFT000000015220 EFT000000015225 2021-05-04

Total EFT000000015225 EFT000000015228 2021-05-04 Total EFT000000015228 EFT000000015230 2021-05-04 Total EFT000000015230 EFT000000015232 2021-05-04 Total EFT000000015232

S 298

CI30002671 CI30002688

10270

26575

DARCH FIRE

Helmet Boots For New Recruits

D.MARTIN WELDING & FABRICATING Mount Air Tank Holder DRAPER DOORS

Door Off Tracks

1057-158562 1057-159738 1057-160955 1060-159444 3935-157879 4896-157878 4896-161358 1057-162422 2706-162007 3935-162023

EARL ROSEBUSH FUELS 473.20L @.796 511.30L @.769 289.50L @.75 429.50L @.77 537.70L @.81 604.70L @.81 402.00L @.749 95.60L @.776 267.80L @.776 126.30L @.761

IN158194

FIRE MARSHAL’S PUBLIC FIRE 3X Essentials of Fire Fighting

21046

JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental

KS29787

KENWORTH ONTARIO - KINGSTON Drain Valves Leaking

62378C

LEONARD HEATING & COOLING Annual Service

2103087949 2103232390 2103428560 2103429365 2103554313

MESSER CANADA INC. Oxygen Cylinder Utilization Fee Oxygen Oxygen Oxygen

206695

10093 10095 10109

LONDRY ALARMS

PRODECAL LTD

Service Call-Replaced Battery

2000 X Shoulder Flashes 2X Door Plates 1000X Decals

SCO93163849 SCO93202334

RICOH CANADA INC. 21/02 Copier Usage + Rental 21/03 Copier Usage + Rental

11789

R. THURSTON TECHNOLOGIES Q1 Tower Site Rental

32605632 32913950 34030364

SUPERIOR PROPANE INC. 1585.9L @.48 1893.6L @.48 1653.1L @ .48

SALES0107582

TOTAL POWER LTD Annual Inspection +Trans. Test

3384

TROUSDALE’S FOODLAND Water

395206

TW PATCHING

Snow Plowing

Total Fire

Page:

3

Page 89 of 189 $17.52 $17.52 $322.52 $3,716.28 $4,038.80 $95.40 $95.40 $351.33 $351.33 $422.06 $441.99 $252.56 $371.73 $487.25 $547.97 $350.29 $85.93 $240.71 $111.61 $3,312.10 $308.38 $308.38 $101.76 $101.76 $538.55 $538.55 $211.91 $211.91 $537.22 $58.00 $539.27 $283.88 $539.27 $1,957.64 $137.38 $137.38 $4,396.03 $81.41 $763.20 $5,240.64 $174.27 $146.91 $321.18 $381.60 $381.60 $787.00 $1,014.33 $911.59 $2,712.92 $897.52 $897.52 $224.25 $224.25 $213.70 $213.70

$43,999.36

2110 Cvc# Cheque EFT000000015223

Date 2021-05-04

Total EFT000000015223

Inv # 3248 3249

Vendor SIGNS PLUS

Description 7X Civic Blades 2X Civic

Total Cvc#

Amount $64.11 $18.32 $82.43

$82.43

2400 Police Cheque 071426 Total 071426

Date 2021-04-30

Inv #

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES 201204211307199 21/04 Policing Services

Amount $249,184.00 $249,184.00

System:

2021-05-11

User ID:

mfoster

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

Total Police

Page:

4

Page 90 of 189 $249,184.00

2505 CRCA Cheque EFT000000015172

Date 2021-05-04

Total EFT000000015172

Inv # AA-001-21 AA-001-21-2

Vendor

Description

CATARAQUI REGION CONSERVATION 1st Installment 2nd Installment

Total CRCA

Amount $73,416.70 $73,416.69 $146,833.39

$146,833.39

2602 Part 8-CF Cheque 071441

Date 2021-05-04

Total 071441

Inv #

Vendor

Description

EVANS, JENNIFER A-06-21 REFUND A-06-21 REFUND

Total Part 8-CF

Amount $463.00 $463.00

$463.00

2605 Build Cheque EFT000000015166

Date 2021-05-04

Total EFT000000015166 EFT000000015175 2021-05-04 Total EFT000000015175 EFT000000015190 2021-05-04 Total EFT000000015190 EFT000000015194 2021-05-04 Total EFT000000015194 EFT000000015229 2021-05-04 Total EFT000000015229

Inv # 9513692 C057514

Vendor CDW CANADA INC

Description Universal Dock-Building Intake Monitors-Building Intake

170878

CUNNINGHAM SWAN CARTY Legal Services

R918319

GRAND & TOY LIMITED File Folders

45697

INDEPENDENT TELEPHONE SERVICES Site Visit Ext.2247

6083-641631 6083-641884

TOWN AND COUNTRY AUTO SUPPLY Oil + Filter Oil + Filter

Total Build

Amount $286.32 $546.55 $832.87 $10,229.94 $10,229.94 $89.93 $89.93 $208.61 $208.61 $37.83 $27.86 $65.69

$11,427.04

2620 Anml Ctl Cheque EFT000000015139

Date 2021-04-30

Total EFT000000015139 EFT000000015198 2021-05-04 Total EFT000000015198

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-AC-2021-APRIL 21/04 Animal Control KINGSTON HUMANE SOCIETY SF_KHS POUND_21-03 21/03 Pound Services

Total Anml Ctl

Amount $3,256.19 $3,256.19 $1,603.52 $1,603.52

$4,859.71

2625 Lvstck Cheque EFT000000015216

Date 2021-05-04

Total EFT000000015216

Inv # 956275 956275 956275

Vendor REDDEN, JOSEPH

Description 21/04/04-Livestock 21/04/04-Livestock 21/04/04-Livestock

Total Lvstck

Amount $50.00 $26.75 $6.61 $83.36

$83.36

2640 Bylaw enf Cheque EFT000000015139

Date 2021-04-30

Total EFT000000015139 EFT000000015187 2021-05-04

Total EFT000000015187

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-P-2021-APRIL 21/04 Parking SF-P-2021-APRIL 21/04 Parking FRONTENAC MUNICIPAL LAW SF-B-2020-DECEMBER 20/12 Bylaw Enforcement SF-B-2021-FEBRUARY 21/02 Bylaw Enforcement SF-B-2021-JANUARY 21/01 Bylaw Enforcement SF-B-2021-MARCH 21/03 Bylaw Enforcement

Total Bylaw enf

Amount $457.92 $634.98 $1,092.90 $914.52 $334.49 $444.08 $327.77 $2,020.86

$3,113.76

Total PP&P

$460,046.05

30 Trans 3000 PW OH Cheque EFT000000015149

Date 2021-05-04

Total EFT000000015149 EFT000000015166 2021-05-04

Inv #

Vendor

Description

ALLIANCE WIRELESS COMMUNICATIONS C14258040121 21/04 Answering Service

9513692

CDW CANADA INC

Universal Dock

Amount $338.04 $338.04 $286.31

System:

2021-05-11

User ID:

mfoster

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

Total EFT000000015166 EFT000000015217 2021-05-04 Total EFT000000015217

C057514

SCO93163849 SCO93202334

Monitors- PW Director RICOH CANADA INC. 21/02 Copier Usage + Rental 21/03 Copier Usage + Rental

Total PW OH

Page:

5

Page 91 of 189 $546.55 $832.86 $111.99 $111.77 $223.76

$1,394.66

3001 PWOH2 Cheque EFT000000015175

Date 2021-05-04

Total EFT000000015175

Inv # 170816

Vendor

Description

CUNNINGHAM SWAN CARTY Legal Services

Total PWOH2

Amount $1,918.18 $1,918.18

$1,918.18

3010 Cheque

Date

071428

2021-05-04

Total 071428 071429

2021-05-04

Total 071429 071430

2021-05-04

Total 071430 071438

2021-05-04

Total 071438 EFT000000015152

2021-05-04

Total EFT000000015152 EFT000000015153 2021-05-04 Total EFT000000015153 EFT000000015154 2021-05-04 Total EFT000000015154 EFT000000015155 2021-05-04

Total EFT000000015155 EFT000000015157 2021-05-04 Total EFT000000015157 EFT000000015158 2021-05-04

Total EFT000000015158 EFT000000015167 2021-05-04 Total EFT000000015167 EFT000000015168 2021-05-04

Inv #

Vendor

Description

1109D 1186D

BOB MARK NEW HOLLAND SALES LTD Trim + Wire Assy Linkage Handle

32604

CROWN COLLISION SERVICE Repair Damage

1502 1506 1510

DAVE BENNETT MOBILE AUTOGLASS Heated Windshield Windshield Windshield

21/03-32 21/03/15-20 21/03/16-21 21/03/17-22 21/03/19-23 21/03/22-24 21/03/23-25 21/03/24-26 21/03/25-27 21/03/29-41 21/03/30-42 21/03/31-43 21/04/01-44 21/04/06-49 21/04/07-50 21/04/08-01 21/04/09-02 21/04/13-03 21/04/14-04 21/04/19-08

SNIDER, THE ESTATE OF PERCY 21/03 Bin Rental Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Keeley Bin

INV70922 INV70924 INV70925 INV70926

ARMSTRONG MONITORING Calibration of Exhaust Sensor Calibration of Exhaust Sensor Calibration of Exhaust Sensor Calibration of Exhaust Sensor

6-236408

ARMTEC CANADA CULVERT Culverts + Couplers

8002

ASSELSTINE HARDWARE Hardware

AA4432 500647 AA4649

ATKINSON HOME BUILDING CENTRE Canadian Flag Stakes 3X Rakes

24246783 24246984

BATTLEFIELD EQUIPMENT RENTALS Clamping Piece Shoring Jack Rental

48844 49204 49205 49458

BLACK DOG TIRE & LUBRICANTS Service Call- Flat Repair Repair Tire Tire Change Tire Change

716930

CERTIFIED LABORATORIES Premalube

4081149135 4081149135 4080149193 4080149193 4080714717 4080714717 4080714787

CINTAS

Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform

Amount $127.54 $47.38 $174.92 $1,099.52 $1,099.52 $549.50 $381.60 $381.60 $1,312.70 $76.32 $237.10 $237.10 $237.10 $237.10 $237.10 $237.10 $237.10 $237.10 $201.48 $201.48 $201.48 $201.48 $201.48 $201.48 $201.48 $201.48 $201.48 $201.48 $178.08 $4,166.00 $422.30 $534.24 $366.34 $534.24 $1,857.12 $21,361.99 $21,361.99 $0.97 $0.97 $36.62 $54.95 $67.13 $158.70 $13.30 $336.73 $350.03 $284.93 $251.45 $143.23 $114.87 $794.48 $683.52 $683.52 $10.16 $42.68 $33.72 $158.04 $10.16 $32.37 $33.72

System:

2021-05-11

User ID:

mfoster

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

Total EFT000000015168 EFT000000015169 2021-05-04 Total EFT000000015169 EFT000000015173 2021-05-04 Total EFT000000015173 EFT000000015178 2021-05-04 Total EFT000000015178 EFT000000015180 2021-05-04 Total EFT000000015180 EFT000000015181 2021-05-04 Total EFT000000015181 EFT000000015182 2021-05-04

Total EFT000000015182 EFT000000015183 2021-05-04 Total EFT000000015183 EFT000000015184 2021-05-04 Total EFT000000015184 EFT000000015189 2021-05-04 Total EFT000000015189 EFT000000015190 2021-05-04 Total EFT000000015190 EFT000000015192 2021-05-04 Total EFT000000015192 EFT000000015193 2021-05-04 Total EFT000000015193 EFT000000015195 2021-05-04 Total EFT000000015195 EFT000000015196 2021-05-04

Total EFT000000015196 EFT000000015201 2021-05-04 Total EFT000000015201 EFT000000015202 2021-05-04 Total EFT000000015202 EFT000000015203 2021-05-04 Total EFT000000015203 EFT000000015209 2021-05-04 Total EFT000000015209 EFT000000015211 2021-05-04 Total EFT000000015211 EFT000000015212 2021-05-04 Total EFT000000015212 EFT000000015214 2021-05-04 Total EFT000000015214 EFT000000015219 2021-05-04

4080714787 4081430547 4081430547 4081430613 4081430613 4082094285 4082094285 4082094343 4082094343 4082731442 4082731442 4082731464 4082731464

Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies

43422

COMMERCIAL DOOR SYSTEMS LTD. Repair Door

W 3381

CROSSIRON TRUCK & EQUIPMENT Reset Faults

6595

DAVID J. CUPIDO CONSTRUCTION Draw #7

10228 10244

D.MARTIN WELDING & FABRICATING Weld in Beam Supports Repair to Dump Truck

26664 26697

DRAPER DOORS

Door Stuck Open Service Call- Replace Rollers

1058-159739 1058-160588 3160-AQ00003 4185-159062 0646-161375 3160-154376

EARL ROSEBUSH FUELS 267.90L @.769 567.10L @.75 136.0L @.73 371.60L @.77 259.60L @.75 235.30L @.782

267929

EMMONS WELDING Cut Steel

1024128

HUBB CAP

Culverts + Couplers

113784

JEWELL ENGINEERING INC. Engineering Services

R857683

GRAND & TOY LIMITED Post-It Notes

IV65582 IV65581

HARTINGTON EQUIPMENT LIMITED Filters Filters

INV109717162

HD SUPPLY CANADA, INC Retaining Rings

21056

JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental

9308325088 9308376180 9308394801

KENT AUTOMOTIVE Shop Saw Wheel Cable Ties+ Bulbs +Nuts Thick Red Grease

59375

LEONARD HEATING & COOLING Fixed Duct Work

DAR21146331

LIEBHERR CANADA LTD Window Glass

2103424389

MESSER CANADA INC. Gases

25704

NORTHWAY HARDWARE Garden Hose

5231520 5232309

ONTARIO HOSE SPECIALTIES LIMITED Spray Gun+ Lance Wand + Spray Gun

149337

PAT’S RADIATOR SERVICE LTD. Cable Assembly

761284

1058-22334

PETRIE FORD

Program ABS Module

ROSESON DISTRIBUTORS INC. 87.48L @.9260

Page:

6

Page 92 of 189 $158.04 $10.16 $32.37 $33.72 $158.13 $10.16 $99.13 $33.72 $240.62 $10.16 $42.68 $33.72 $158.04 $1,341.50 $169.94 $169.94 $254.40 $254.40 $4,141.83 $4,141.83 $989.92 $666.22 $1,656.14 $137.38 $436.55 $573.93 $231.59 $494.73 $112.17 $321.62 $226.48 $206.51 $1,593.10 $853.77 $853.77 $28,069.58 $28,069.58 $264.58 $264.58 $17.28 $17.28 $262.62 $91.96 $354.58 $18.49 $18.49 $122.11 $122.11 $111.54 $295.14 $147.30 $553.98 $457.92 $457.92 $859.82 $859.82 $552.57 $552.57 $57.99 $57.99 $75.90 $119.52 $195.42 $326.65 $326.65 $108.88 $108.88 $82.43

System:

2021-05-11

User ID:

mfoster

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

Total EFT000000015219 EFT000000015220 2021-05-04 Total EFT000000015220 EFT000000015227 2021-05-04

Total EFT000000015227 EFT000000015228 2021-05-04 Total EFT000000015228 EFT000000015229 2021-05-04

Total EFT000000015229 EFT000000015230 2021-05-04 Total EFT000000015230 EFT000000015231 2021-05-04 Total EFT000000015231 EFT000000015234 2021-05-04

Total EFT000000015234 EFT000000015235 2021-05-04 Total EFT000000015235 EFT000000015238 2021-05-04 Total EFT000000015238 EFT000000015239 2021-05-04 Total EFT000000015239

1058-22378 1058-22384 1058-22447 1058-22452 1058-22509 1058-22580 1058-22656 1058-22873 1058-22892 1058-22937 1058-22958 1058-23036 1058-23038

57.31L @.9880 61.41L @.9880 97.16L @.9791 Propane Exchange 76.01L@ .9703 63.37L @.9437 67.00L @1.0145 69.23L @1.0411 75.70L @1.0411 99.31L @1.0234 49.21L @1.0234 55.39L @1.145 72.00L @1.0145

11793

R. THURSTON TECHNOLOGIES Replace Battery. E.L.

369012KI 369314KI 369819KI 369848KI

RUSH TRUCK CENTRES Brake Assembly Cab Mount Bushing IHC Lamp Sensor

SALES0107663

TOTAL POWER LTD Annual Inspection+ Repair

6083-640267 6083-640269 6083-640388 6083-640640 6083-640857 6083-641628 6083-641629 6083-641630 6083-642299 6083-64248 6083-642578 6083-643124

TOWN AND COUNTRY AUTO SUPPLY Motor Treatment + Oil + Filter Reman Starter Oil Filter Wheel Bearing/Hub Assembly Glass Wipes Permatex Thread Sealant Permatex Thread Sealant Brake Parts Oil + Filter Oil Oil 2X Pole RV Connectors

3363 7772

TROUSDALE’S FOODLAND Coffee+ Tea + Milk+ Cream Scotties 6Pk

235096 307228

TROUSDALE’S HOME HARDWARE 12X Quick Links Cault + Tape + Knife

173-299953 173-303321 173-303891 173-304103 173-304240 173-304534 173-304545 173-304706 173-304709 173-305928 173-305929 173-306090 896-029301 173-306432 173-306433 173-306434 173-306760 173-307534 173-308172

UNIVERSAL SUPPLY GROUP Radiator Hyd Brake + Spring 20X Diaphragm Brake Shoe+ Drum 4X Brake Shoe+ 4X Drums Linch +Hitch Pins Dust Shield Brake Drum Synchro Valve Battery Seperator Orange Markers 4X Auto Slack Adjusters Electric Tape Brake Parts Brake Drum Piggy Back Kit 2X Slack Adjuster+2X Clevis Pigtail + Lamp Box Toggle Switch

102019871

VERONA HARDWARE LIMITED Grab Hook + Dust Pan/Brush

134546

WHITE’S WEARPARTS LTD 2X Grader Blade

10012046

WILLOWS AGRISERVICES LTD. 25 KG Playground Seed

Total

Page:

7

Page 93 of 189 $57.62 $61.74 $96.80 $22.85 $75.05 $60.85 $69.17 $73.34 $80.20 $103.41 $51.25 $57.19 $74.32 $966.22 $181.15 $181.15 $415.67 $144.16 $136.15 $193.84 $889.82 $1,055.25 $1,055.25 $64.86 $235.52 $9.67 $277.98 $20.19 $13.08 $13.08 $949.82 $116.41 $268.95 $268.95 $12.76 $2,251.27 $30.72 $5.59 $36.31 $32.71 $18.89 $51.60 $1,339.26 $1,537.49 $148.16 $261.11 $721.68 $20.66 $223.82 $102.77 $142.44 $98.68 $140.34 $529.68 $25.44 $789.13 $205.53 $59.00 $384.55 $59.27 $30.78 $6,819.79 $38.53 $38.53 $264.47 $264.47 $113.97 $113.97

$87,172.79

3210 Brushing Cheque

Date

071438

2021-05-04

Total 071438 EFT000000015157

2021-05-04

Total EFT000000015157

Inv #

Vendor

Description

21/03/17-13 21/03/22-19

SNIDER, THE ESTATE OF PERCY Flagging Flagging

24247020 24247057 24247262

BATTLEFIELD EQUIPMENT RENTALS Tube Telescoping Pruner 4X Helmets

Amount $237.10 $224.51 $461.61 $124.66 $915.84 $225.46 $1,265.96

System:

2021-05-11

User ID:

mfoster

EFT000000015200

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

2021-05-04

Total EFT000000015200

53197

L.D. POWER SPORTS Bar + Chain

Total Brushing

Page:

8

Page 94 of 189 $92.77 $92.77

$1,820.34

3310 Hardtop Patching Cheque

Date

071438

2021-05-04

Total 071438 EFT000000015142

2021-05-04

Total EFT000000015142 EFT000000015210 2021-05-04

Total EFT000000015210 EFT000000015232 2021-05-04 Total EFT000000015232

Inv #

Vendor

Description

21/03/25-36 21/03/29-37 21/03/30-38

SNIDER, THE ESTATE OF PERCY Patching Patching Patching

34153 34154 34238

BOULTON SEPTIC/LARMON’S Patching Patching Flagging

46750 46772 46834

53761

O. BETTSCHEN

TW PATCHING

Amount $934.16 $875.78 $992.55 $2,802.49 $4,334.98 $1,419.55 $2,060.64 $7,815.17

Cold Patch Cold Patch Cold Patch

$3,540.99 $3,419.54 $6,011.02 $12,971.55

Flagging

$7,308.91 $7,308.91

Total Hardtop Patching

$30,898.12

3405 Washout Cheque EFT000000015210

Date 2021-05-04

Total EFT000000015210 EFT000000015226 2021-05-04

Total EFT000000015226

Inv # 46742 46744 46758 46771 46746

S-0068352 S-0068462 S-0068567 S-0068535 S-0068568

Vendor O. BETTSCHEN

Description Gravel Gravel Gravel Gravel Gravel

SWEET’S SAND & GRAVEL Gravel Gravel Gravel Gravel Gravel

Total Washout

Amount $1,225.00 $1,370.23 $327.95 $269.21 $1,176.70 $4,369.09 $1,579.88 $2,264.25 $3,044.89 $8,520.40 $1,452.10 $16,861.52

$21,230.61

3425 Gradng & Grvl resurf Cheque

Date

071438

2021-05-04

Total 071438 EFT000000015210

2021-05-04

Total EFT000000015210 EFT000000015226 2021-05-04

Total EFT000000015226

Inv # 21/03/31-45

46743 46745 46748 46749 46751 46774 46775 46786 46787 46788 46796 46798 46811 46817 46818

S-0068464 S-0068463 S-0068567 S-0068603 S-0068568

Vendor

Description

SNIDER, THE ESTATE OF PERCY Grading O. BETTSCHEN

Gravel Gravel Gravel Gravel Gravel Cold Patch Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel

SWEET’S SAND & GRAVEL Grader Rental Gravel Gravel Gravel Gravel

Total Gradng & Grvl resurf

Amount $381.60 $381.60 $1,034.09 $1,177.49 $1,596.18 $1,723.44 $1,600.41 $1,449.32 $1,369.52 $418.42 $1,070.47 $1,093.43 $1,288.50 $216.28 $652.32 $799.14 $770.66 $16,259.67 $4,257.64 $2,271.94 $4,013.58 $3,046.30 $9,095.30 $22,684.76

$39,326.03

3502 Winter Prop Damage Cheque EFT000000015155

Date 2021-05-04

Total EFT000000015155

Inv # 500549

Vendor

Description

ATKINSON HOME BUILDING CENTRE MTO Mixture

Total Winter Prop Damage

Amount $152.13 $152.13

$152.13

3505 Snw Plwng Cheque

Date

Inv #

Vendor

Description

Amount

System:

2021-05-11

User ID:

mfoster

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

EFT000000015142

2021-05-04

Total EFT000000015142 EFT000000015199 2021-05-04

Total EFT000000015199

34233 34234 34235 34237

BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing Snow Plowing Snow Plowing

2021-00571 2021-00573 2021-00576 2021-00578 2021-00586 2021-00572 2021-00574 2021-00577 2021-00579 2021-00587

K MULROONEY TRUCKING LIMITED Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

Total Snw Plwng

Page:

9

Page 95 of 189 $356.16 $305.28 $305.28 $244.22 $1,210.94 $1,017.60 $1,017.60 $1,017.60 $1,017.60 $1,017.60 $1,017.60 $1,017.60 $1,017.60 $1,017.60 $1,017.60 $10,176.00

$11,386.94

3506 Snow Clearing Sidewalks Cheque EFT000000015142

Date 2021-05-04

Total EFT000000015142

Inv # 34236 34236

Vendor

Description

BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing

Total Snow Clearing Sidewalks

Amount $279.84 $279.84 $559.68

$559.68

3515 Stock Snd&Slt Cheque EFT000000015192

Date 2021-05-04

Total EFT000000015192

Inv # INV-3151

Vendor

Description

HARTINGTON EQUIPMENT LIMITED 21/04 1/2 Month Loader Rental

Total Stock Snd&Slt

Amount $2,289.60 $2,289.60

$2,289.60

3601 Barricds & Sfty Matls Cheque EFT000000015213

Date 2021-05-04

Total EFT000000015213

Inv # 11741

Vendor

Description

PERFECT SOLUTIONS Gloves+ Safety Eyewear

Total Barricds & Sfty Matls

Amount $130.97 $130.97

$130.97

3610 Trfc Sg mnt Cheque EFT000000015221

Date 2021-05-04

Total EFT000000015221

Inv # 39191

Vendor R.W. ELECTRIC

Description Star’s Corner Flasher Repair

Total Trfc Sg mnt

Amount $2,429.52 $2,429.52

$2,429.52

3615 Street signs Cheque EFT000000015159

Date 2021-05-04

Total EFT000000015159 EFT000000015223 2021-05-04 Total EFT000000015223 EFT000000015231 2021-05-04 Total EFT000000015231

Inv # 366723 366866

3248 3249

235384

Vendor

Description

BMR MANUFACTURING INC. “White Road” Sign 3X Street Signs SIGNS PLUS

2X Street Sign 11X Street Signs

TROUSDALE’S HOME HARDWARE Lumber

Total Street signs

Amount $201.57 $412.00 $613.57 $65.02 $408.51 $473.53 $517.08 $517.08

$1,604.18

3620 Reg signs Cheque EFT000000015159

Date 2021-05-04

Total EFT000000015159

Inv # 366724

Vendor

Description

BMR MANUFACTURING INC. 400X Sign Posts

Total Reg signs

Amount $10,077.29 $10,077.29

$10,077.29

3625 RR cross mnt Cheque EFT000000015162

Date 2021-05-04

Total EFT000000015162

Inv # 11130193

Vendor

Description

CANADIAN PACIFIC RAILWAY 21/04 Flasher Contract

Total RR cross mnt

Amount $888.00 $888.00

$888.00

3650 Street Lights Cheque EFT000000015221

Date 2021-05-04

Inv #

Vendor R.W. ELECTRIC

Description

Amount

System:

2021-05-11

User ID:

mfoster

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

39248 39257

Total EFT000000015221

21/03 Streetlight Repairs Boat Launch Locates

Total Street Lights

Page:

10

Page 96 of 189 $659.40 $285.44 $944.84

$944.84

3800 Crssng Guards Cheque EFT000000015159

Date 2021-05-04

Total EFT000000015159 EFT000000015170 2021-05-04

Total EFT000000015170

Inv #

Vendor

Description

366841

BMR MANUFACTURING INC. Stop/Stop Paddle

97355 97809 97576 98002

COMMISSIONAIRES SECURITY SOLUTIONS Crossing Guards Crossing Guards Crossing Guards Crossing Guards

Total Crssng Guards

Amount $271.57 $271.57 $1,158.62 $347.57 $1,158.62 $579.32 $3,244.13

$3,515.70

Total Trans

$217,739.58

40 Env 5005 SW & Fac OH Cheque EFT000000015161

Date 2021-05-04

Total EFT000000015161

Inv # 2020-33299

Vendor CAMBIUM INC.

Description Council Presentation

Total SW & Fac OH

Amount $1,628.16 $1,628.16

$1,628.16

5105 Garb coll Cheque

Date

071425

2021-04-30

Total 071425 071438

2021-05-04

Total 071438 EFT000000015158

2021-05-04

Total EFT000000015158 EFT000000015208 2021-05-04 Total EFT000000015208 EFT000000015234 2021-05-04 Total EFT000000015234

Inv #

Vendor

Description

SNIDER, THE ESTATE OF PERCY 21/04 COLLECTION 21/04 Collection 21/04 COLLECTION 21/04 Collection 21/04 COLLECTION 21/04 Collection 21/04 FUEL ADJ. 21/04 Fuel Adj. 21/04 FUEL ADJ. 21/04 Fuel Adj. 21/04 FUEL ADJ. 21/04 Fuel Adj.

21/04/07-46

SNIDER, THE ESTATE OF PERCY Garbage Truck Rental

48790

BLACK DOG TIRE & LUBRICANTS Service Call- Tire Change

DA0008130811

MICHELIN NORTH AMERICA CANADA INC Tire

173-305113

UNIVERSAL SUPPLY GROUP LED Super Strobe

Total Garb coll

Amount $9,990.49 $22,938.40 $9,179.60 $146.23 $335.76 $134.38 $42,724.86 $381.60 $381.60 $140.53 $140.53 $585.45 $585.45 $260.46 $260.46

$44,092.90

5110 Gab disp Cheque

Date

071438

2021-05-04

Total 071438 EFT000000015141

2021-04-30

Total EFT000000015141 EFT000000015144 2021-05-04

Total EFT000000015144 EFT000000015161 2021-05-04

Total EFT000000015161 EFT000000015195 2021-05-04

Inv # 21/03-33 21/03-34 21/03/15-12 21/03/17-14 21/03/19-15 21/03/22-11 21/03/25-16 21/03/25-17 21/04/01-39 21/04/06-48 21/04/13-07

Vendor

Description

SNIDER, THE ESTATE OF PERCY 21/03 Bin Rental 21/03 Bin Rental Portland Dump/Dozer Portland Dump/Dozer Portland Dump/Dozer Portland Dump/Waste Portland Dump/Waste Portland Dump/Dozer Portland Dump/Waste Portland Dump/Waste Portland Dump/Waste

WHALEY, GEORGE 21/04 DISPOSAL 21/04 Disposal

3065606 3065606 3065606 A3411307

2020-33237 2020-33232 2020-33233 2020-33234 2020-33235 2020-33236

20885

ABELL PEST CONTROL INC. 21/03 Pest Control 21/03 Pest Control 21/03 Pest Control 21/05 Pest Control CAMBIUM INC.

Annual Report Annual Report Annual Report Annual Report Annual Report Annual Report

JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental

Amount $76.32 $152.64 $1,221.12 $244.22 $244.22 $712.32 $712.32 $488.45 $890.40 $534.24 $1,068.48 $6,344.73 $1,935.80 $1,935.80 $58.81 $58.81 $58.81 $111.21 $287.64 $2,732.26 $3,057.89 $3,795.65 $2,895.07 $6,141.22 $2,895.07 $21,517.16 $117.02

System:

2021-05-11

User ID:

mfoster

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

Total EFT000000015195 EFT000000015237 2021-05-04

Total EFT000000015237

20886

30681-0639-6 30681-0639-6 30681-0639-6

Portable Toilet Rental WASTE MANAGEMENT OF CANADA CORP ICI Waste ICI Waste ICI Waste

Total Gab disp

Page:

11

Page 97 of 189 $117.02 $234.04 $3,110.83 $1,110.52 $1,232.79 $5,454.14

$35,773.51

5205 Recyc Coll Cheque 071425

Date 2021-04-30

Total 071425

Inv #

Vendor

Description

SNIDER, THE ESTATE OF PERCY 21/04 COLLECTION 21/04 Collection 21/04 COLLECTION 21/04 Collection 21/04 COLLECTION 21/04 Collection 21/04 FUEL ADJ. 21/04 Fuel Adj. 21/04 FUEL ADJ. 21/04 Fuel Adj. 21/04 FUEL ADJ. 21/04 Fuel Adj.

Total Recyc Coll

Amount $13,112.20 $22,938.40 $20,060.50 $191.93 $335.76 $293.64 $56,932.43

$56,932.43

5210 Rec Disp/Prc Cheque 071438

Date 2021-05-04

Total 071438

Inv # 21/03/19-18 21/04/09-05

Vendor

Description

SNIDER, THE ESTATE OF PERCY Dump Cardboard Cardboard

Total Rec Disp/Prc

Amount $193.34 $193.34 $386.68

$386.68

5305 HHW Cheque EFT000000015160

Date 2021-05-04

Total EFT000000015160

Inv # 20210082

Vendor

Description

BRENDAR ENVIRONMENTAL INC. 21/03 HHW Services

Amount $2,963.31 $2,963.31

Total HHW

$2,963.31

Total Env

$141,776.99

70 Cem 7000 Health Cheque EFT000000015138

Date 2021-04-30

Total EFT000000015138 EFT000000015236 2021-05-04 Total EFT000000015236

Inv #

Vendor

Description

D G YOUNGE CONCRETE BURIAL VAULTS 21/04 SERVICES 21/04 Cemetery Services

48976

VERSUS BUSINESS FORMS & LABELS 100X Cert. + 100X Purch. Cont.

Amount $875.14 $875.14 $204.33 $204.33

Total Health

$1,079.47

Total Cem

$1,079.47

80 Rec 8000 Rec Cheque

Date

071438

2021-05-04

Total 071438 EFT000000015140

2021-04-30

Total EFT000000015140 EFT000000015154 2021-05-04 Total EFT000000015154 EFT000000015155 2021-05-04

Total EFT000000015155 EFT000000015182 2021-05-04

Total EFT000000015182 EFT000000015185 2021-05-04 Total EFT000000015185 EFT000000015204 2021-05-04

Inv # 21/03/03-02 21/03/03-31-2 21/04/14-47

Vendor

Description

SNIDER, THE ESTATE OF PERCY Snow Plowing Snow Plowing Sweeping

LEONARD, ELIZABETH 21/04 MAINTENANCE 21/04 Maintenance

8050

ASSELSTINE HARDWARE Dock Pins

310242 500314 AA4432 AA4432 AA4432 311265

ATKINSON HOME BUILDING CENTRE Dock Pin + Clip + Connector Hardware Canadian Flag Canadian Flag Canadian Flag 8X Corner Joist Bracket

0838-158561 0838-161348 1361-161363

EARL ROSEBUSH FUELS 609.30L @.803 402.10 L @.75 438.70L @.75

36049

206485 206485

EVERTEMP INC

LONDRY ALARMS

Amount $81.41 $76.32 $198.43 $356.16 $142.50 $142.50 $25.62 $25.62 $128.09 $33.40 $36.62 $36.62 $36.61 $123.33 $394.67 $547.78 $350.78 $382.72 $1,281.28

Repair Furnace

$352.73 $352.73

21/04 Monitoring + Rental 21/04 Monitoring + Rental

$28.49 $28.49

System:

2021-05-11

User ID:

mfoster

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

Total EFT000000015204 EFT000000015221 2021-05-04 Total EFT000000015221 EFT000000015222 2021-05-04 Total EFT000000015222 EFT000000015224 2021-05-04 Total EFT000000015224 EFT000000015231 2021-05-04 Total EFT000000015231

39248

SI004775 SI005085

21/03/31-19

112722

R.W. ELECTRIC

12

Page 98 of 189 $56.98

Bucket Truck- Boat Ramp Lights

SELECT DOOR AND FRAME Locks + Keys 3X Locks SLEETH, SARAH

Page:

Cleaning

TROUSDALE’S HOME HARDWARE Lumber

Total Rec

$366.34 $366.34 $847.66 $259.49 $1,107.15 $390.00 $390.00 $40.69 $40.69

$4,514.12

8036 Family Day Cheque EFT000000015190

Date 2021-05-04

Total EFT000000015190

Inv # R868289

Vendor

Description

GRAND & TOY LIMITED Boxes + Stock Paper

Total Family Day

Amount $356.29 $356.29

$356.29

8210 VCA Cheque EFT000000015156

Date 2021-05-04

Total EFT000000015156

Inv # 2021016

Vendor BATES, LINDA

Description Gift Cards+ Easter Baskets

Total VCA

Amount $725.43 $725.43

$725.43

8405 Ver&Dis Hist Cheque 071433

Date 2021-05-04

Total 071433

Inv # 880

Vendor

Description

KINGSTON ASSOCIATION OF MUSEUMS KAM Social Media+Love Kingston

Total Ver&Dis Hist

Amount $356.16 $356.16

$356.16

Total Rec

$5,952.00

90 Plan 9000 Plan Cheque

Date

071444

2021-05-04

Total 071444 EFT000000015175

2021-05-04

Total EFT000000015175

Inv #

Vendor

PUGH, SUSAN RC-21/01 REFUND

170379 170444 170449 170451

Description RC-21/01 Refund

CUNNINGHAM SWAN CARTY Legal Services- LPAT Appeal Legal Services- Zoning Legal Services- Planning Legal Services- Planning

Total Plan

Amount $510.00 $510.00 $1,605.77 $178.08 $127.20 $407.04 $2,318.09

$2,828.09

9800 Dev Serv Cheque 071439

Date 2021-05-04

Total 071439

Inv # 6140558354

Vendor

Description

THOMSON REUTERS CANADA 2020 On. Planning Legislation

Total Dev Serv

Amount $270.00 $270.00

$270.00

Total Plan

$3,098.09

99 9999 Cheque EFT000000015218

Date 2021-05-04

Inv # 651717 651718 651719 651721 6511722 651723 651724 651725 651907 651908 651909 651912 651018 651017 651028 651016 652180

Vendor

Description

ROSEN ENERGY GROUP B 1039.3L MKD @.7560 B 1118.8L CLR @.8890 B 720.3L GAS@.9520 P 1612.7L CLR@.8890 P 1119.4L MKD @.7560 F 1248.1L GAS @.9520 F 2123.2L CLR @.8890 F 150.9L MKD @.7560 F 1873.2L GAS @.9270 F 831.5L CLR @.8510 F 2120.1L MKD@.7630 SUN 2351.4L CLR @.8510 F 383.1L MKD @ .7740 F 3177.6L CLR @.9070 F 1821.8L CLR @.9070 F 2600.6L GAS @.9540 F 1845.0L GAS @.9390

Amount $884.67 $1,103.77 $746.40 $1,591.03 $952.86 $1,293.30 $2,094.67 $128.45 $1,893.40 $788.18 $1,819.78 $2,228.87 $333.12 $3,193.11 $1,830.68 $2,700.09 $1,928.92

System:

2021-05-11

User ID:

mfoster

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:47:04 AM

Total EFT000000015218

652181 652182 652183 652184 652186 652187 652188 652505 652506 652507 652509 652511 652512 652513 652517 652561 652224

F 1152.3L CLR@.8622 F 804.3L MKD @.7405 P 1331.7L CLR @.8622 P 1218.4L MKD @.7405 B 676.1L GAS @.9390 B 1050.6L CLR @.8622 B 941.3L MKD @.7405 F 2279.7L GAS @.9190 F 1172.1L CLR @.8623 F 849.4L MKD @.7120 P 942.1L MKD @.7120 B 629.6L GAS @.9190 B 1055.3L CLR @ .8623 B 765.1L MKD@ .7120 SUN 1385.1L CLR @.8623 F 661.4L GAS @.9720 F 1250.2 L GAS @.9330

Page:

13

Page 99 of 189 $1,136.81 $693.88 $1,313.80 $1,051.13 $706.85 $1,036.49 $812.07 $2,336.98 $1,156.47 $708.16 $785.45 $645.42 $1,041.23 $637.88 $1,366.63 $713.69 $1,299.42 $42,953.66

Total

$42,953.66

Total

$42,953.66

Total

$2,588,035.51

Page 100 of 189

May 11, 2021

Township of South Frontenac Box 100, 4432 George Street Sydenham, ON K0H 2T0

Re: Rideau Valley Conservation Authority – 2020 Annual Report Dear Members of Council, On behalf of our Board of Directors and staff, we are pleased to provide you with a copy of RVCA’s 2020 Annual Report. The Annual Report highlights the important work we were able to accomplish in a year like no other. A big thank you to our members, our municipalities, our government and non-governmental partners and our watershed residents for making it possible. Our responsibility as a conservation authority is to deliver programs and services across the watershed on behalf of municipalities that conserve, restore, develop and manage our shared natural resources. Our annual report celebrates our local success while being transparent and accountable about the work we do. We always welcome the opportunity to make a presentation to Council to highlight key pieces of our work, discuss municipal priorities, hear feedback and, of course, answer questions. If you are interested in such a presentation, please let us know. If you would like paper copies of our annual report or should you require more detailed information about any of our projects or programs, please contact Diane Downey at diane.downey@rvca.ca. Thank you again for your ongoing support and valued partnership. We hope everyone stays safe, and we look forward to continuing to work with you on issues that matter to the Rideau watershed. Regards,

Pieter Leenhouts Chair cc

Pat Barr

Sommer Casgrain-Robertson General Manager

Page 101 of 189

Annual Report 2020

Page 102 of 189

Your Rideau Valley Conservation Authority RVCA is one of Ontario’s 36 conservation authorities and a member of Conservation Ontario. We work closely with municipal, provincial and federal government partners, landowners and community groups to maintain and improve natural resources in the Rideau watershed. The RVCA looks to build resilient communities by promoting an integrated watershed approach — one that balances human, environmental and economic needs. Our success is based on partnerships that accomplish local initiatives at the watershed scale. Our Vision: A thriving watershed with clean abundant water, natural shorelines, rich forests and wetlands, diverse habitat and sustainable land use that is valued and protected by all. Our Mission: To understand, manage, protect, restore and enhance the Rideau watershed through science, stewardship, education, policy and leadership.

2

Measuring snowpack to help forecast the spring freshet

2020 RVCA Board of Directors Pieter Leenhouts, Chair . . . . . . . . . . . . . Ottawa Judy Brown, Vice Chair . . . . . . . . . . . . . . . Perth Andy Jozefowicz . . . . . . . . . . . . . . . . . . Athens Dale McLenaghan . . . . . . . . . . . . . . . . Augusta Brian Dowdall . . . . . . . . . . . . . . . . . . Beckwith Victor Heese . . . . . . . . . . . . . . Central Frontenac Jamie Crawford . . . . . . . . . . . . . . . . . . Ottawa George Darouze . . . . . . . . . . . . . . . . . . Ottawa Julie Graveline . . . . . . . . . . . . . . . . . . . Ottawa Scott Moffatt . . . . . . . . . . . . . . . . . . . . Ottawa Anne Robinson . . . . . . . . . . . . . . . . . . Ottawa Guy Desjardins . . . . . . . . . . . .Clarence-Rockland George Sachs . . . . . . . . Drummond/North Elmsley Rob Rothgeb . . . . . . . . . . . . Elizabethtown-Kitley Don Halpenny . . . . . . . . . . . Merrickville-Wolford Vince Carroll . . . . . . . . . . . . . . . . . . Montague Gerry Boyce . . . . . . . . . . . . . . . . North Dundas Barclay Cormack . . . . . . . . . . . . . North Grenville Carolyn Bresee . . . . . . . . . . . . . . . Rideau Lakes Shawn Pankow . . . . . . . . . . . . . . . .Smiths Falls Pat Barr . . . . . . . . . . . . . . . . . .South Frontenac Gene Richardson . . . . . . . . . . . . . . . . Tay Valley Melissa Sullivan . . . . . . . . . . . . . . . . . Westport

Page 103 of 189

Message from the Chair & General Manager The year 2020 was like no other. It required resilience as families, businesses, and government responded to the global pandemic. We are pleased with how quickly and effectively RVCA staff were able to pivot, continuing to serve the watershed while keeping staff, clients, and visitors safe. Staff faced these new challenges head on, without a reduction in service. In fact, we were busier than ever! Development review services processed a record number of development files in 2020, while continuing to meet deadlines and provide efficient, streamlined approvals. Our stewardship programs were delivered as planned under modified protocols, planting 261,000 trees, continuing to naturalize shorelines, providing clean water grants and reinspecting waterfront septic systems. More than 300,000 residents turned to local conservation areas in 2020 to access the many mental and physical benefits of being outdoors, an increase of 50%. Our education programs were quickly reinvented. Online resources for teachers and parents were developed and promoted during the school closure and our outdoor educators provided Forest School at both Baxter and Foley Mountain conservation areas in the fall in lieu of school field trips. Our science and engineering work continued with modifications in place, monitoring flood and drought conditions, completing new or updated floodplain mapping, and monitoring water quality and aquatic health across the watershed.

Spectacle Lake

But the pandemic wasn’t the only challenge we faced last year. Significant changes to the Conservation Authorities Act were introduced in late 2020, and the RVCA worked hard to raise awareness about how these changes could impact those we serve. The strong show of support for conservation authorities resulted in improved amendments and encouraged the province to create a working group to work more collaboratively with conservation authorities and municipalities moving forward. This was a very positive outcome, and we are grateful for your support. In a year like 2020, it is especially important to recognize the many partners that help us achieve our goals. For the RVCA, that includes our municipalities as well as countless individuals, organizations and businesses who live and work across the watershed. We also benefit greatly from the work of the Rideau Valley Conservation Foundation, which celebrated its 50th anniversary in 2020! As we head into 2021, the RVCA will continue to adapt to the changing realities of the pandemic and will work closely with member municipalities to implement legislative changes in a way that continues to provide the programs and services that municipalities and residents want from their local conservation authority. Yours in conservation, Pieter Leenhouts, Chair

Sommer Casgrain-Robertson, General Manager/Secretary- Treasurer

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The Rideau Valley Watershed Province of Quebec

Clarence– Rockland

Ottawa Manotick (RVCA office)

Beckwith

Central Frontenac

Drummond/ North Elmsley

Montague

Perth

Smiths Falls

North Grenville

MerrickvilleWolford Augusta

Tay Valley

United States of America

ElizabethtownKitley

Westport Rideau Lakes South Frontenac

North Dundas

N

Athens W

E

S

4

RVCA Baseline sampling at Fish Creek near Parham

Storybook Trail Adventure at Foley Mountain Conservation Area

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Corporate ServicesServices Corporate Corporate Services supports the whole authority, enabling it to perform its functions and deliver programs in an efficient and cost-effective manner. The department is responsible for strategic planning, budgeting, financial reporting, business improvement, human resources, communications, GIS, member services, foundation support and administration. Corporate Services • $10.74 million budget • 70 staff plus 8 summer students • 23 board members representing 18 member municipalities

Virtual staff meeting

• Municipal Engagement Session hosted in January for Council members and municipal staff • Managed RVCA’s response to the COVID-19 pandemic (policies, procedures, budget impacts, remote working, virtual Board meetings) • Responded to provincial changes to the Conservation Authorities Act (municipal and public awareness, presentations, press releases, media interviews, written comments to the province) • General Manager appointed to Minister Yurek’s Conservation Authorities Working Group

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Conservation Management Services Planning & RegulatoryLand Services The RVCA manages more than 3,000 hectares of conservation land for the strategic protection of vulnerable habitats and valuable natural resources. This land includes 11 developed conservation areas that are available for public use and enjoyment — two of which offer outdoor education programs. Conservation areas provide affordable recreation, education and tourism opportunities to watershed communities. Land Management • Own 2,210 hectares of conservation land across the watershed; 0.6 hectares donated in 2020 • Manage 3,000+ hectares of conservation land (inspected and assessed annually) • 52 nest boxes monitored at nine conservation areas • 23 Species at Risk monitoring and/or habitat feature projects completed at six conservation areas (in support of bobolink, butternut and barn swallow) • 3 memorial benches installed at Baxter and W.A. Taylor Conservation Areas Conservation Areas • 11 developed conservation areas • 300,000 visitors in 2020 (up from 200,000 annually) • 42 kilometres of trails maintained for public use

6

Baxter Conservaton Area

• 1,200 people enjoyed rental facilities at Foley Mountain and Baxter Conservation Areas in 2020 (interpretive centres, group camping areas and the Baxter river cabin) • Completed public consultations for Foley Mountain Conservation Area’s Management Plan • Continued successful partnership with Cabinscape to host a tiny cabin at Mica Mines Conservation Area to give visitors a special opportunity to experience nature Outdoor Education • 1,844 students participated in curriculum-based outdoor education programs at Baxter and Foley Mountain Conservation Areas in 2020 (down from 11,000 annually due to the pandemic) • 78 students participated in the new fall Forest School Program at Baxter Conservation Area • Installed a self-directed “Storybook Trail Adventure” featuring “The Gruffalo” by Julia Donaldson at Foley Mountain • Developed the online “#FreshAirFun” activity series to encourage families to embrace the outdoors

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RVCA’s Developed Conservation Areas Chapman Mills

Richmond

Perth Wildlife Reserve

Rideau Ferry

W.A. Taylor

Baxter Mill Pond Motts Mills Meisel Woods

Portland Bay Foley Mountain

Baxter Marsh

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Planning & Regulatory Planning & Regulatory ServicesServices The RVCA brings watershed science, provincial policies and individual municipal needs together to meaningfully assist municipal decision-makers in building and sustaining local communities. The RVCA is also the approval authority for development on hazard lands affected by flooding, steep slopes or unstable soil and in environmentally-sensitive areas like wetlands, shorelines and watercourses. Staff also approve the construction, enlargement or alteration of septic systems in the City of Ottawa and Tay Valley Township and provide septic re-inspection services in several other municipalities. Planning Advisory Reviews • 438 severances • 355 minor variances • 245 pre-consultation meetings • 152 site plan control • 156 zoning by-law amendments • 25 Official Plan amendments • 18 subdivision reviews • 10 condominium applications • 7 Part Lot Control • 5 Environmental Assessment Act reviews • 5 lifting of Holding By-law

• 5 lifting of 30 cm reserve • 1 Aggregate Resource Reviews • Participated in a Technical Advisory Committee for wetland compensation projects in Stillwater Creek catchment for transportation projects within the City of Ottawa

2020 Planning Activities by Municipality 0

Athens

3

Augusta

5

Beckwith

14

Central Frontenac

0

Clarence Rockland

49

Drummond/North Elmsley

23

Elizabethtown-Kitley

20

Merrickville-Wolford

24

Montague

2

North Dundas

80

North Grenville

961

Ottawa

28

Perth

110

Rideau Lakes

29

Smiths Falls

14

South Frontenac

55

Tay Valley

5

Westport Total: 1,422

8

Merrickville

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Planning & Regulatory Services Septic System Approvals and Re-inspections • 216 file search requests (Ottawa) • 724 applications for new or replacement septic systems (644 in Ottawa and 80 in Tay Valley) • 431 septic re-inspections completed (299 in Rideau Lakes, 124 in Tay Valley and 8 in North Frontenac) • 77 applications for septic renovations or alterations (68 in Ottawa and 9 in Tay Valley) • 27 complaints (Ottawa) • Distributed educational material to landowners about the care and maintenance of their septic systems • Prepared to deliver Ontario Building Code Part 8 Installers Course online in 2021

Province of Quebec

2020 Septic Approvals and Re-inspections

Clarence– Rockland

Ottawa

Part 8 Inspections

Manotick (RVCA office)

Septic Re-inspections

Beckwith

Drummond/ North Elmsley

Perth

North Dundas

Montague

North Grenville

Smiths Falls Merrickville-Wolford

Tay Valley Central Frontenac

Augusta

United States of America

Elizabethtown-Kitley N

Westport Rideau Lakes

W

Section 28 Conservation Authorities Act Approvals • 1,099 property inquiries • 333 applications • 125 clearance letters • 118 complaints/occurrences • 90% of permits issued • 10% of applications on hold or withdrawn • 15 violations

E

Athens

South Frontenac

S

Source Water Protection Approvals • Newly trained and appointed Risk Management Inspector/Official • Renegotiated Part IV Risk Management Agreements with Partner Municipalities • Renewed contract with the City of Ottawa to assist with Risk Management work 250

200

150

100

50

0

2020 Section 28 Applications by Municipality 0

Athens

3

Augusta

1

Beckwith

2

Central Frontenac

1

Clarence Rockland

11

Drummond/North Elmsley

4

Elizabethtown–Kitley

7

Merrickville–Wolford

6

Montague

0

North Dundas

27

North Grenville

203

Ottawa

2

Perth

35

Rideau Lakes

2

Smiths Falls

10

South Frontenac

17

Tay Valley

2

Westport Total 333

New septic system installation

9

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Stewardship Services The RVCA works with landowners, farmers, lake associations, NGOs, businesses, government agencies and the public to undertake on-the-ground projects that directly improve the health of the watershed. Programs such as reforestation, landowner incentive programs, shoreline restoration, wetland enhancement and Species At Risk habitat creation help protect and enhance the watershed’s natural resources. Tree Planting • 6.6 million trees planted since 1984 • 231,050 trees planted in the Rideau Valley watershed 2020 • 33,200 trees planted in Mississippi Valley watershed in support of Ottawa’s Green Acres Tree Planting Program • $369,097 fundraised to offset landowner costs • More than 1,000 trees underplanted in Baxter Conservation Area to offset the loss of ash trees

Province of Quebec

2020 Tree Planting Sites Ottawa Manotick (RVCA office)

Beckwith

Drummond/ North Elmsley

Perth

Montague

North Grenville

Merrickville-Wolford

Tay Valley Central Frontenac

United States of America

Augusta Elizabethtown-Kitley

N

Westport W

Rideau Lakes

Athens

South Frontenac

2020 Tree Planting by Municipality 0

Athens

2,200

Augusta

12,900

Beckwith

0

Central Frontenac

0

Clarence Rockland

2,000

Drummond/North Elmsley

30,750

Elizabethtown–Kitley

7,100

Merrickville–Wolford

9,800

Montague North Dundas

23,950

North Grenville

121,220

Ottawa

0

Perth

16,600

Rideau Lakes

380

Smiths Falls

0

South Frontenac

4,150

Tay Valley

0

Westport Total 231,050

Inspecting tree planting site

North Dundas

Smiths Falls

0

10

Clarence– Rockland

E

S

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Stewardship Services Shoreline Naturalization • 100,000th shoreline plant installed at Chapman Mills Conservation Area • 14,554 trees and shrubs planted on 92 properties • 3.1 km of shoreline naturalized • 2,750 potted trees planted in partnership with the City of Ottawa and Hydro Ottawa • 1,500 trees distributed to landowners through partnership with Lanark County • 17 projects completed on Farren Lake thanks to outreach partnership with the Farren Lake Association • 3 lake associations worked with us to distribute 948 trees, shrubs and wildflowers to lake residents through an over-the-counter plant sale (Upper Rideau Lake Association, Otty Lake Association and Otter Lake Association) • Free shoreline planting projects provided to Bobs and Crow Lake residents thanks to top-up partnerships with Bobs and Crow Lake Association Foundation

Province of Quebec

Clarence– Rockland

2020 Shoreline Planting Sites Ottawa Manotick (RVCA office)

Beckwith

Drummond/ North Elmsley

Perth

North Dundas

Montague

North Grenville

Smiths Falls

Tay Valley

Merrickville-Wolford

Central Frontenac

Augusta United States of America

Elizabethtown-Kitley Westport

N

Rideau Lakes

Athens

W

E

South Frontenac S

2020 Shoreline Plantings by Municipality 0

Athens

0

Augusta

1,500

Beckwith

56

Central Frontenac

0

Clarence Rockland Drummond/North Elmsley

1,106 0

Elizabethtown–Kitley

204

Merrickville–Wolford

0

Montague

0

North Dundas

236

North Grenville

6,739

Ottawa

42

Perth

1,769

Rideau Lakes

0

Smiths Falls

602

South Frontenac

2,300

Tay Valley

0

Westport Total 14,554

Naturalizing Rideau River shoreline

11

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Stewardship Services Clean Water Projects • 113 projects were approved through the Rideau Valley Rural Clean Water Program, allocating $200,665 in grants; these grants will support a total project value of $669,657 • 39 projects were approved through the Ottawa Rural Clean Water Program, allocating $195,823 in grants; these grants will support a total project value of $642,370 • RVCA also delivered the Ottawa Rural Clean Water Program in the Mississippi watershed in partnership with Mississippi Valley Conservation Authority

Province of Quebec

Clarence– Rockland

2020 Clean Water Project Sites Ottawa Manotick (RVCA office)

Beckwith North Dundas

Drummond/ North Elmsley

Perth

Montague

North Grenville

Smiths Falls MerrickvilleWolford

Tay Valley Central Frontenac

United States of America

Augusta Elizabethtown-Kitley

N

Westport W

Rideau Lakes

Athens

S

South Frontenac

40

35

30

25

20

15

10

5

0

2020 Clean Water Projects by Municipality 0

Athens

0

Augusta

2

Beckwith

2

Central Frontenac

0

Clarence Rockland

12

Drummond/North Elmsley

4

Elizabethtown–Kitley

4

Merrickville–Wolford

6

Montague

0

North Dundas

16

North Grenville

39

Ottawa

0

Perth

26

Rideau Lakes

0

Smiths Falls

17

South Frontenac

24

Tay Valley

0

Westport Total 152

12

Fish creek near Parham

E

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Stewardship Services Lake Planning • Participated in the 19th Annual Lake Links Workshop, which went online for 2020 and was attended by 150 local lake stewards and residents Butternut Stewardship • 1,385 free butternut seedlings distributed in spring 2020 to help replace dead and dying butternut trees in Eastern Ontario • 15,850 seeds collected from healthy butternut trees to grow seedlings for future planting

• Continued effort to locate and assess healthy trees and track survival and health of planted butternut Habitat Enhancement • 1,000 pollinator-friendly perennials distributed through over-the-counter plant sale • Fish Creek walleye spawning bed enhancement project proposal was drafted for implementation in 2021 with the Bobs and Crow Lake Association

Butternut site inspection

Swallow boxes at Brewer Park Pond

13

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Science & Engineering Services

Benthic sampling in Grants Creek

The RVCA collects, monitors and analyses watershed information to understand our watershed and help us better manage and protect its resources and the people who live in it. Failure to adequately recognize and incorporate the value of natural areas into decisions about the use and management of land and water will reduce the net benefits that societies receive from watersheds.

14

Source Water Protection • Sixth year implementing the Mississippi Rideau Source Protection Plan • Continued support provided to municipalities including policy interpretation and implementation tools

• Completed our third annual Source Protection Annual Report • Continued work on an update to our Source Protection Plan and Assessment Reports Flood Forecasting and Warning • 8 flood messages for Rideau River • 3 flood messages for Ottawa River • 5 low water messages • 23 sites monitored for water levels • 10 sites monitored for precipitation • 6 sites monitored for snowpack

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Science & Engineering Services Stream Characterization Monitoring • 44 sites sampled throughout the watershed in the spring and fall for the Ontario Benthic Biomonitoring Network (OBBN) • Stream thermal data was inputted into RVCA’s WISKI data management tool for easy sharing with internal and external partners • Staff prepared OBBN and fish community data sets and complete data analysis in support of the Integrated Watershed Monitoring Program review Surface Water Quality Monitoring • 117 sites sampled for RVCA Baseline Monitoring Program, City Baseline Monitoring Program and Provincial Water Quality Monitoring Program, which monitors the water chemistry of major rivers and tributaries • 51 water quality parameters monitored annually • 39 lakes sampled from June to November to monitor levels of nutrients, E. coli and other

Low water on the Jock River, August 2020

chemical parameters through the Watershed Watch Program • 22 participants facilitated lake sampling by offering lake access from their properties • Volunteer participation in sampling was limited due to COVID-19 • Through partnership with Township of Rideau Lakes and Upper Rideau Lake Association (URLA) additional monitoring was carried out in Adrains Creek to examine poor water quality ratings. Two volunteers from URLA provided support including sample collection and observational data. Watershed Reporting • Monitoring and reporting results for 6 subwatershed and 66 catchment reports are available online at watersheds.rvca.ca • Ongoing review of monitoring and reporting programs to guide future activity

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Science & Engineering Services Water Quality Monitoring in the Rideau Valley

Clarence– Rockland

Province of Quebec

Ottawa Manotick (RVCA office)

Ontario Benthos Biomonitoring Network Provincial Water Quality Monitoring Network Baseline Monitoring Program

Beckwith

North Dundas

Watershed Watch Drummond/ North Elmsley Perth

North Grenville

Montague Smiths Falls MerrickvilleWolford

Tay Valley

Augusta

United States of America

Elizabethtown-Kitley

N

Westport W

Rideau Lakes

Central Frontenac

16

South Frontenac

Athens

E

S

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Financing Conservation 2020 Revenues $10,650,428

2020 Expenditures $10,590,377

Science & Engineering Services $3,538,391 Program Revenue $2,914,959

Stewardship Services $1,359,269

Municipal Levy $6,037,523

Planning Advisory and Regulatory Services $2,270,895

Special Levies $1,094,808

Provincial Funding $306,031 Foundation $297,1070

Conservation Land Management Services $1,120,293 Corporate Services $1,072,134 Investment in Capital Assets $399,029 Repayment of Capital Lease $255,568 Transfer to Reserves $574,798

Chapman Mills Conservation Area

17

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Rideau Valley Conservation Foundation Y e a r s

2020 marked the 50th Anniversary for our small but industrious foundation. We had big plans to celebrate this momentous milestone, but instead we were met with a global pandemic. It’s been a tough year for everyone, but if we’ve learned anything from the pandemic, it’s that the health and resiliency of our watershed communities matter – to people, to businesses and to the planet. Investing in clean water, healthy habitats, accessible open-air spaces and outdoor learning is critical to our collective well-being. And so, our conservation work continues – with more drive and purpose than ever! I thank our generous, like-minded donors who continue to invest in practical and sustainable programs that protect our local environment. With your support, we will continue to plant trees, naturalize shorelines, conserve natural spaces, protect species at risk, educate our youth and so much more. A thank you, as well, to the staff and board of directors at the Rideau Valley Conservation Authority for their dedication and support. We are pleased to share this snapshot of our accomplishments. With 50 years behind us, we are more excited than ever about the future of conservation in our beautiful watershed. Thank you for making your local natural environment a priority. Together we can make it our legacy.

o f

C o n s e r v a t i o n

Board of Directors Jason W. M. Kelly, Chair Andrew Harkness, Vice Chair Kathy Dallaire, Secretary-Treasurer Allison Brown Matthew Frye Allison Gibbons Gary Howard Bob Ryerson Tom Scott Anne Simmering R.E. (Bob) Smith Kathy Thomas Cynthia Wagner Richmond Wilson

Yours in conservation, Jason W. M. Kelly, RVCF Chair

18

Nine years and counting! LiVE 88.5 FM crew visits first plantation as part of their carbon neutral commitment.

18

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2020 Highlights $

24 hectares donated for conservation

276,550 trees and shrubs planted

935 metres of shoreline publically protected

• Celebrated our 50th year as the watershed’s best little environmental charity • Continued our 2020 Conservation Campaign to protect our conservation lands through the Steve Simmering Conservation Land Endowment Fund and gratefully accepted donations from our valued private donors. • Raised more than $10,000 on Giving Tuesday for the Steve Simmering Fund thanks to private donors and matching funds from Enbridge Gas. • Celebrated and acknowledged the continuing support of more than 330 watershed businesses and private donors who are recognized on our “Partners in Conservation” wall at our office in Manotick. • Raised funds to reduce or eliminate bus and registration fees for students attending outdoor education programs at Foley and Baxter Conservation Areas. Thank you to the Ottawa Community Tree Foundation Community Grants Program, The North Face Canada Explore Fund, Starbucks Foundation Green Apron Grant and BOGS° Outdoor Fund for their support • Partnered with One Tree Planted to plant 70,000 tree seedlings in spring 2020, with a continued partnership for planting in 2021 • Planted trees thanks to Hulse, Playfair and McGarry who have supported tree planting in the watershed since 2003 • Welcomed new and returning Carbon Neutral individuals, businesses and events including LIVE 88.5, CIBC Wood Gundy - McCooeye Financial Group, Evergreen Window Solutions and vélofix • Completed phase 1 of the restoration of Hutton Marsh thanks to a dedicated group of local stakeholders and funders who made this project possible, including Ducks Unlimited Canada, Leeds and

Rideau Valley Conservation Foundation Box 988 3889 Rideau Valley Drive Manotick, ON K4M 1A8 613-692-3571 ext. 1126 info@rvcf.ca www.rvcf.ca

484 tonnes of carbon offset through agreements

• •

• •

•

• • •

79 ongoing species at risk restoration/ enhancement projects

6.8 million dollars raised for conservation since 1970

Grenville Stewardship Council, Ontario Federation of Anglers and Hunters Zone F, the United Counties of Leeds and Grenville (UCLG), Wildlife Habitat Canada and the Rideau Valley Conservation Authority Participated in the Nature for All Committee as we look to increase accessibility features at Baxter Conservation Area Enjoyed the continued confidence of several land development companies who use the Foundation’s Species at Risk Compensation Program to compensate for unavoidable loss of butternut, barn swallow habitat or bobolink habitat during their business activities. We are currently managing 78 projects Continued delivery of Special Occasion Trees, Memorial Tree and Memorial Bench Programs Supported the Royal Canadian Legion Branch 314 Manotick by accepting donations directed to maintaining Remembrance Park’s Memory Gardens Accepted two new land donations of ecologically sensitive lands from willing landowers, adding another 24 hectares (including 935 metres of shoreline) to the Foundation’s current complement of conservation lands Remained a proud and practicing member of both the Ontario and Canada Land Trust Alliances Supported donors through CanadaHelps.com for safe and easy acceptance of donations to RVCF’s special programs and services Maintained accreditation from Imagine Canada’s Standards Program — providing public confidence in the RVCF that has demonstrated excellence in board governance, financial accountability and transparency, ethical fundraising, staff management and volunteer involvement.

The RVCF is proudly accredited under Imagine Canada’s Standards Program having demonstrated excellence in board governance, financial accountability and transparency, ethical fundraising, staff management and volunteer involvement.

19

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Rideau Valley Conservation Authority Box 599, 3889 Rideau Valley Drive Manotick, ON K4M 1A5 613-692-3571 or 1-800-267-3504 www.rvca.ca Facebook: RideauValleyConservationAuthority Twitter: RideauValleyCA Instagram: rideauvalleyca Youtube: @RideauValleyCA

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REPORT TO COUNCIL DEVELOPMENT SERVICES

AGENDA DATE:

May 18, 2021

REPORT DATE:

May 12, 2021

SUBJECT: Proposed Education Development Charge (CEPEO)

RECOMMENDATION That South Frontenac Council receive this report for information.

BACKGROUND The Township of South Frontenac has recently been advised by the French Public School Board for Eastern Ontario, Conseil des ecoles publiques de l’Est de l’Ontario (CEPEO), of their intent to implement an Education Development Charge (EDC) in South Frontenac. All municipalities in Frontenac County, Lennox and Addington County and Leeds and Grenville will be impacted by the proposed Education Development Charge (EDC). The charge is proposed to be in effect for a minimum of 5 years and is intended to cover the cost of the acquisition of land and site development costs of a new French Public School in the west end of Kingston CEPEO is proposing an EDC that will apply to new home construction on vacant lots within the Township. The proposed EDC is imposed in a way similar to the Township Development Charge. It is collected at the time a building permit is issued by the Development Services Department. The funds collected would be remitted to CEPEO by the Treasury Department throughout the year. • • •

CEPEO held a stakeholder meeting with Municipalities on April 15th, 2021. A first public meeting was held on Tuesday, April 27th, 2021. Both the Director of Development Services and the Director of Corporate Services participated in this virtual meeting. A second public meeting will be held on May 25, 2021 to obtain further comment and to consider the adoption of the by-law.

Assuming the by-law is adopted on May 25th, the EDC is proposed to take effect on May 31, 2021. The proposed EDC for South Frontenac, is $300 for the remainder of 2021. Effective May 31, 2022 and every year after that the charge will be $365. School boards in Ontario are permitted to impose EDCs to pay for the land acquisition and site development costs associated with additional pupils generated by new housing development. • •

There are 31 EDC by-laws in Ontario imposed by 27 school boards. Most of these have been in place since 1998. The EDC proposed by CEPEO is the first EDC to be implemented in Frontenac County.

There are currently 125 students from South Frontenac currently on a waiting list (12) or attending JK-Grade 12 programs (104) with the CEPEO school board.

FINANCIAL/STAFFING IMPLICATIONS •

Additional administration for Building and Treasury staff to collect and remit the fees to the CEPEO

Prepared/Submitted by: Claire Dodds, MCIP, RPP, Director of Development Services Natural, Vibrant and Growing – a Progressive Rural Leader 1

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REPORT TO COUNCIL DEVELOPMENT SERVICES

Approved by: Neil Carbone, CAO

ATTACHMENTS

  1. CEPEO EDC’s Stakeholders Presentation Kingston West Area 2021

Natural, Vibrant and Growing – a Progressive Rural Leader 2

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EDC Stakeholder Meeting April 15, 2021

QUADRANT ADVISORY GROUP

Education Development Charges

Introductions Principles of Education Development Charges and Legislative ‘Cap’ Proposed EDC Rates EDC Legislative Process EDC Calculation Methodology & Eligibility to Adopt EDC By-laws 15-year Residential Forecasts and Gross to Net New Dwelling Units Pupil Yields by Density Type Total 15-year Student Enrolments Site Acquisition Costs Per Acre Site Preparation Costs Per Acre Financial Analysis Proposed Public Meeting Dates Statutory Exemptions Next Steps/ Future Meetings Questions?

Page 124 of 189

QUADRANT ADVISORY GROUP

Proposed Agenda

2

Principles of Education Development Charges

• The Conseil des écoles publiques de l’Est de l’Ontario (CEPEO) qualifies to adopt EDCs – the Board currently has EDC by-laws in City of Ottawa and United Counties of Prescott and Russell • EDCs are applied to any residential development that is not statutorily-exempt, at the time of building permit issuance, and to the appropriate municipality • Charging municipalities collect EDCs and forward funds to the CEPEO on a monthly basis (a separate information session will be held with municipalities to review legislative protocols respecting by-law implementation) • Legislation divides Province into various ‘regions’ for the purposes of adopting EDC by-laws – in this case: • United Counties of Leeds and Grenville • Frontenac County and the City of Kingston • Lennox and Addington County

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• Area-specific EDC by-laws proposed in each of these 3 ‘regions’. The by-laws will only apply to those communities within each County where students currently attend Madeleine-de-Roybon and Mille-Îles in Kingston

QUADRANT ADVISORY GROUP

• School boards that qualify, can impose EDCs to pay for land acquisition and site development costs associated with additional pupils generated by new housing development over the next 15 years and beyond

3

QUADRANT ADVISORY GROUP

Principles of Education Development Charges

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4

Principles of Education Development Charges

• Legislation requires that Minister of Education approves spending EDC funds collected in Leeds and Grenville & Lennox and Addington, on lands within the City of Kingston • The EDC scheme was designed to derive precisely the value of the net growth-related land needs (including financing and study costs) – not a penny more; not a penny less. School boards do not have access to the tax base and the Province has limited, enveloped funds for land purchases • As of November 1, 2019 the Province adopted the following legislative ‘caps’:

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• Increase residential rates by the greater of $300 or 5% per annum provided that these ‘capped’ rates do not exceed the ‘calculated’ rates determined in the EDC Background Study report. As such, the initial EDC by-laws proposed to support additional CEPEO enrolment growth arising from new housing development cannot exceed $300 per dwelling unit during the first year of the by-laws. By Year 2, the full EDC rates are imposed

QUADRANT ADVISORY GROUP

• Ministerial oversight re purchase of land, funding to pay costs to construct additional pupil places, and to enable a school board to adopt an EDC by-law(s)

5

Proposed EDC Rates QUADRANT ADVISORY GROUP

The CEPEO is proposing to acquire a 7.65 acre elementary school site in the Woodhaven Phase 4 subdivision

Page 128 of 189

The CEPEO will also require $1.8 million in Land Priorities funding to pay for the new elementary school site in Kingston West. Land Priorities funding is provided by the Provincial through the tax base

6

QUADRANT ADVISORY GROUP

EDC Legislative Process

Page 129 of 189

7

EDCs – Calculation Methodology Overview (Part 1)

QUADRANT ADVISORY GROUP

Planning Component:

Page 130 of 189

8

Available pupil places, that, in the opinion of the Board, could reasonably be used to accommodate growth

EDCs – Calculation Methodology Overview (Part 2)

QUADRANT ADVISORY GROUP

Financial Component:

Page 131 of 189

While the entire EDC calculation process is a pure mathematical construct and is predictive in nature, the determination of 15-year growth-related needs should align with the board’s long term accommodation plan and future capital priorities funding requests to the Province.

9

• Eligibility to impose an EDC by‐law is either: • the estimated average enrolment over the 5 years following the day the board intends to have the by‐law come into force exceeding the total capacity that exists on the day the by‐law is passed on either the elementary or secondary panel OR • A board has an existing EDC by-law in place and has outstanding EDC‐related financial obligations (deficit in the EDC account)

Page 132 of 189

• The CEPEO qualifies to adopt EDC by-laws within its jurisdiction based on elementary enrolment in excess of capacity

QUADRANT ADVISORY GROUP

Eligibility to Adopt a Successor EDC By-law

10

15-year Forecast of Net New Dwelling Units Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Year 7

Year 8

Year 9

Year 10

Year 11

Year 12

Year 13

Year 14

Year 15

2021/

2022/

2023/

2024/

2025/

2026/

2027/

2028/

2029/

2030/

2031/

2032/

2033/

2034/

2035/

2022

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

2033

2034

2035

2036

Singles and Semi-Detached

374

377

369

384

381

388

392

392

351

355

321

327

324

272

270

5,277

Townhouses, Row Housing, etc.

103

109

111

113

110

120

113

111

109

99

98

102

104

79

79

1,560

Apartments

414

379

382

408

593

509

281

415

339

295

303

285

409

564

564

6,140

Total

891

865

862

905

1,084

1,017

786

918

799

749

722

714

837

915

913

12,977

56

41

45

42

51

51

762

Total All Units

FPE01 United Counties Leeds & Grenville incl. Westport, Gananoque, Rideau Lakes (except South Elmsley), Leeds and the Thousand Islands Singles and Semi-Detached

55

56

49

Townhouses, Row Housing, etc.

2

10

6

Apartments

58

40

10

Total

115

106

65

56

56

46

50

57

51

2

1

15

5

4

7

1

2

8

7

3

3

76

37

35

35

5

32

32

40

50

32

30

42

42

520

95

92

96

60

93

90

97

93

85

79

96

96

1,358

2,751

FPE02 South Frontenac Twsp, Frontenac Islands & City of Kingston Singles and Semi-Detached

199

201

201

208

206

218

218

212

176

175

171

172

172

112

110

Townhouses, Row Housing, etc.

54

54

56

62

62

60

61

60

53

51

53

52

53

29

29

789

Apartments

331

314

347

346

533

450

252

359

283

231

231

231

356

499

499

5,262

Total

584

569

604

616

801

728

531

631

512

457

455

455

581

640

638

8,802

FPE03 County of Lennox & Addington south of Highway 7 Singles and Semi-Detached

120

120

119

120

119

124

124

123

124

124

109

110

110

109

109

1,764

Townhouses, Row Housing, etc.

47

45

49

49

47

45

47

47

49

47

43

42

44

47

47

695

Apartments

25

25

25

25

25

24

24

24

24

24

22

22

23

23

23

358

Total

192

190

193

194

191

193

195

194

197

195

174

174

177

179

179

2,817

an existing dwelling unit.

Grand Total Gross New Units in By-Law Area

Less: Statutorily Exempt Units in By-Law Area

Total Net New Units in By-Law Area

13,498

521 12,977

Page 133 of 189

Notes: 1. Assumed to be net of demolitions and conversions. Statutory exemptions include secondary dwellings that are ancillary to, or as part of

QUADRANT ADVISORY GROUP

Total Kingston West Catchment Area

11

Page 134 of 189

• Calculated by school, by grade including pre-school attendees • Consist of 2 parts: 1. Requirements of the Existing Community, plus 2. Requirements of New Development (ROND) • Requirements of the Existing Community are pupils enrolled in schools of the board and retained over time (i.e. graduating from grade to grade) • Without increased births and/or positive net migration of increasing apportionment share the Requirements of the Existing Community may decline over time • Requirements of New Development are pupils generated by the construction of new homes in the by-law coverage area over the next 15 years • In a municipality where there is steady and substantive residential construction the Requirements of New Development assist in offsetting what might otherwise be a decline in enrolment • 15-year EDC enrolment is the total of the Requirements of the Existing Community and the Requirements of New Development

QUADRANT ADVISORY GROUP

15-year EDC Enrolment Projections

12

EDC Pupil Yields QUADRANT ADVISORY GROUP

• EDC pupil yields represent weighted & blended yields as of the final year (Year 15) of the forecast period

Page 135 of 189

13

Weighted Blended EDC Pupil Yields CEPEO EDC 2021 Weighted Blended Pupil Yields

Elementary Review Area FPE01 United Counties Leeds & Grenville incl. Westport, Gananoque, Rideau Lakes (except South Elmsley), Leeds and the Thousand Islands FPE02 South Frontenac Twsp, Frontenac Islands & City of Kingston FPE03 County of Lennox & Addington south of Highway 7 TOTAL

APARTMENTS SINGLE and (includes MEDIUM TOTAL SEMI-DETA purpose-built seniors DENSITY UNITS CHED housing and student housing)

0.0210

0.0132

0.0019

0.0133

0.0403

0.0152

0.0008

0.0144

0.0193 0.0305

0.0072 0.0115

0.0000 0.0008

0.0138 0.0142

CEPEO EDC 2021 Weighted Blended Pupil Yields

Secondary Review Area

0.0039

0.0000

0.0000

0.0022

0.0062

0.0038

0.0004

0.0025

0.0034 0.0049

0.0000 0.0019

0.0000 0.0003

0.0021 0.0024

Page 136 of 189

FPS01 United Counties Leeds & Grenville incl. Westport, Gananoque, Rideau Lakes (except South Elmsley), Leeds and the Thousand Islands FPS02 South Frontenac Twsp, Frontenac Islands & City of Kingston FPS03 County of Lennox & Addington south of Highway 7 TOTAL

APARTMENTS SINGLE and (includes MEDIUM TOTAL SEMI-DETA purpose-built seniors DENSITY UNITS CHED housing and student housing)

QUADRANT ADVISORY GROUP

Applicable pupil yields and ROND by area and by density type based on spatial matching of actual student data and MPAC data

14

15-year Enrolment Projections Summary Conseil des Écoles Publiques de l’Est de l’Ontario - Kingston Catchment Area

Elementary Panel

Existing

Current

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Year 7

Year 8

Year 9

Year 10

Year 11

Year 12

Year 13

Year 14

Year 15

2020/

2021/

2022/

2023/

2024/

2025/

2026/

2027/

2028/

2029/

2030/

2031/

2032/

2033/

2034/

2035/

2021

2022

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

2033

2034

2035

2036

533

559

564

587

602

620

628

642

649

672

688

703

716

721

726

729

13

27

40

53

67

80

94

107

120

132

143

155

166

175

184

573

591

627

655

686

708

736

756

791

820

846

871

888

901

913

Requirements of New Development Total

533

380

Secondary Panel

Existing

Current

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Year 7

Year 8

Year 9

Year 10

Year 11

Year 12

Year 13

Year 14

Year 15

2020/

2021/

2022/

2023/

2024/

2025/

2026/

2027/

2028/

2029/

2030/

2031/

2032/

2033/

2034/

2035/

2021

2022

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

2033

2034

2035

2036

61

65

77

98

116

147

176

199

225

223

218

218

210

227

238

249

2

5

7

9

11

14

16

18

20

22

24

26

28

30

31

61

67

81

105

125

158

190

215

243

243

240

243

236

255

267

280

Requirements of New Development Total

219

Page 137 of 189

The construction/occupancy of 13,498 new homes will generate 184 elementary and 31 secondary pupils. The construction of a new elementary and secondary school in Kingston will increase total enrolment (Madeleine-de-Roybon increased by 181% since the Board acquired the school in 2009).

QUADRANT ADVISORY GROUP

Historical and Projected Enrolment

15

A February 15, 2019 appraisal report prepared by MW Cotman & Associates Real Estate Appraisers & Consultants established a land valuation of $411,765 per acre.

Page 138 of 189

On January 28, 2021 the appraisers were asked to provide an opinion as to current value and an appropriate annual land escalation factor to be applied over the term of the proposed EDC by-law (consistent with EDC practice across the Province). An annual land escalation factor of 5% provided by the appraiser derives a cost of $500,503 per acre if the Board acquires the land in 2023.

QUADRANT ADVISORY GROUP

Site Acquisition Costs per Acre

16

Page 139 of 189

As the Board has never acquired raw land in the City of Kingston, CEPEO site acquisitions in south Kanata and Nepean were used as a proxy. Derived site preparation costs per acre of $287,300 with a 2.5% escalation factor applied to the 15-year forecast period (i.e. in recognition of escalating labour and materials costs)

QUADRANT ADVISORY GROUP

Site Preparation Costs per Acre

17

Financial Analysis • Derives the lowest residential rate wherein the Year 15 closing balance is as close to $0 as possible • The rate applied to each ‘region’ is based on the proportionate share of the growth-related accommodation needs generated by each individual ‘region’ Conseil des Écoles Publiques de l’Est de l’Ontario - Kingston Catchment Area CALCULATION OF EDUCATION DEVELOPMENT CHARGES Total Growth-Related Net Education Land Costs (over 15-year forecast period including associated financing and study costs) Costs Financed in the Previous By-law Site Acquisition Costs Land Escalation Costs Site Preparation Costs Site Preparation Escalation Costs Credit Line Interest Payments Study Costs

$ $ $ $ $ $ $

N/A (2,039) 2,905 12,977 357

Page 140 of 189

Financial Obligations/Surplus (projected EDC Account Balance as of May 31, 2021) Interest Earnings $ Closing Account Balance $ Total Net New Units Total Non-Residential, Non-Exempt Board-Determined GFA Residential Education Development Charge Per Unit based on 100% of Total Growth-Related Net Education Land Costs (average cost of three ‘regions’) $ Non-Residential Education Development Charge Per Sq. Ft. of GFA based on 0% of Total Growth-Related Net Education Land Costs 0

4,632,789 N/A 2,427,634 248,832 1,536,000 159,457 260,000

QUADRANT ADVISORY GROUP

• EDC calculation is based on 15-year cashflow analysis of the proposed capital expenditure program for school sites; cash flow methodology is consistent with that undertaken by municipalities

18

Statutory Exemptions Additional Dwelling Unit Exemption Name of class of residential building Single detached dwellings

Description of class of residential buildings

Semi-detached dwellings or row dwellings

Residential buildings, each of which contains a single dwelling unit, that have one or two vertical walls, but no other parts, attached to other buildings. A residential building not in another class of residential building described in this table.

Other residential buildings

Residential buildings, each of which contains a single dwelling unit, that are not attached to other buildings.

Maximum number of additional dwelling units Two

Restrictions

One

The gross floor area of the additional dwelling unit must be less than or equal to the gross floor area of the dwelling unit already in the building. The gross floor area of the additional dwelling unit must be less than or equal to the gross floor area of the smallest dwelling unit already in the building.

One

The total gross floor area of the additional dwelling unit or units must be less than or equal to the gross floor area of the dwelling unit already in the building.

Secondary Dwelling Unit Exemption DCA legislation revised to add section dealing with secondary dwelling units (i.e. creation of additional units on same property where legal ownership does not change)

•

EDC legislation does not have this provision

•

School boards have taken steps within their by-laws to limit circumstances where applicant is trying to avoid paying the charge

Page 141 of 189

•

19

Statutory Exemptions cont’d • A municipality; a district school board; a private school; place of worship • Farm retirement lots and farm building • A long-term care home, as defined in the Long-Term Care Homes Act, 2007. • A retirement home, as defined in the Retirement Homes Act, 2010. • A hospice or other facility that provides palliative care services. • A child care centre, as defined in the Child Care and Early Years Act, 2014. • A memorial home, clubhouse or athletic grounds owned by the Royal Canadian Legion. • The owner is a college of applied arts and technology established under the Ontario Colleges of Applied Arts and Technology Act, 2002. • The owner is a university that receives regular and ongoing operating funds from the Government of Ontario for the purposes of post-secondary education. • The owner is an Indigenous Institute prescribed for the purposes of section 6 of the Indigenous Institutes Act, 2017. O. Reg. 371/19, s. 1.

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• A Board may recognize additional exemptions in EDC by‐laws; however, such exemptions, i.e., not‐for‐profit housing; cottages, would be considered non-statutory. Any non-legislative exemptions granted by the Board would create a shortfall in funding • The shortfall would have to be offset from elsewhere within the Board’s funding envelopes – Generally this is not possible given the restrictions imposed through Ministry policies and Regulations

20

Proposed Consultation Process • Legislation requires that a school board conduct 1 public meeting • Consistent with historical practice there will be 2 opportunities to delegate the Board of Trustees prior to consideration of by-law adoption • Stakeholder consultation – April 15, 2021 (this meeting) • 1st public meeting Tuesday April 27, 2021 7:30 PM (virtual meeting) • 2nd public meeting & consideration of by-law adoption Tuesday May 25, 2021 7:00 PM (virtual meeting) • Monday May 31, 2021 – By-law Implementation Date

The Board would appreciate receiving written submissions one week prior to the Public Meetings, so that they may be distributed to trustees prior to the meetings. Anyone wishing to attend the virtual meeting, provide a written submission, or make a request to address the Board as a delegation should contact the Secretary for the Board prior to 3PM on the day of meeting: • Solange Houde, Session Secretary at solange.houde@cepeo.on.ca, (613) 742-8960 ext. 2200 c.c. moncef.cherouk@cepeo.on.ca and karima.menouer@cepeo.on.ca

Any comments or requests for further information regarding this matter may be directed to Mr. Etienne Paquet, Mgr. of Planning (613-742-8960 ext. 2297) during regular office hours.

Page 143 of 189

In addition to the legislated public meetings indicated above, the Board has regularly scheduled Board meetings, at which the Board may receive information regarding education development charges. Regular Board meeting procedures will apply to these meetings.

21

Page 144 of 189

From: “Graham, Sheridan” SGraham@ptbocounty.ca Date: May 13, 2021 at 11:54:57 AM EDT To: Warden warden@countyofrenfrew.on.ca, “Danielsen, Liz” ldanielsen@algonquinhighlands.ca, “Ellis, Maddison” ellism@northumberland.ca, “Crate, Bob” crateb@northumberland.ca, “Letham, Andy - Chair” aletham@kawarthalakes.ca, “Ferguson, Steve” sferguson@pecounty.on.ca, PhillipsRick@hastingscounty.com, fprevost@southglengarry.com, “Warden, County” warden@ptbocounty.ca, clowry@mississippimills.ca, rbresee@loyalist.ca, Ron Vandewal rvandewal@southfrontenac.net, rogerh06@yahoo.ca, SSarrazin@alfred-plantagenet.com, “Taylor, Ron” rtaylor@kawarthalakes.ca, “Brown, Andy” Andy.Brown@uclg.on.ca, Mike Rutter mrutter@haliburtoncounty.ca, “Moreau, Paul” pmoreau@countyofrenfrew.on.ca, “Greaves, Kurt” kgreaves@lanarkcounty.ca, “Parisien, Stephane” spparisien@prescottrussell.on.ca, “Orchard, Brenda” borchard@lennox-addington.on.ca, “Pine, Jim” PineJ@hastingscounty.com, “Simpson, Tim” tsimpson@sdgcounties.ca, “Pender, Kelly” kpender@frontenaccounty.ca, “Moore, Jennifer” moorej@northumberland.ca, Marcia Wallace mwallace@pecounty.on.ca, “Tutak, Alison” Alison.Tutak@uclg.on.ca Cc: “Stergios, Matthew” stergiosm@northumberland.ca, “Severson, Lisa” LSeverson@eorn.ca, “Fell, David” DFell@eorn.ca Subject: RE: Request from your chair Good morning, Peterborough County information (provided by Chief of Paramedics): You will see our stats by last 7 days, last 60 days and YTD. The heat graphs show the frequency of OD calls compared to other response types. The last 48 hours OD calls come in around the top 15 call type category. Over the past year total OD calls were about 17th most common. I have also attached a couple of research projects that one of our medics has done. The 2021 report examines OD by age, gender, time of day, etc… This is data shared with our Substance Use and Addictions Team. The second report looks at the last 6 weeks of 2020 and breaks down similar statistics but also includes OD location data. This report found that overdoses made up about 2.5% of our responses (1.8% opioid, 0.7% other drug)

Sheridan Graham, CMO Chief Administrative Officer (CAO) Deputy Clerk, Deputy Treasurer

Peterborough County T:705-743-0380 ext 2100 C: 705-931-0652

Page 145 of 189

Peterborough Paramedics - Overdose Snapshot Nov 19 - Dec 31, 2020 Chris Smith, MSc(c), HBSc, ACP 04/01/2021

1

Page 146 of 189

Peterborough Paramedic’s Overdose Snapshot Timeframe: 2020-11-19 to 2020-12-31 This report is the property of Peterborough Paramedics and is not for public distribution. It is meant as a snap shot observation of the overdose data for our strategic partners. While values and assessments contained in this report are accurate, they have not been back-stopped to the level necessary for public distribution. Any questions related to this report, please contact Chris Smith, Peterborough Paramedics, csmith@ ptbocounty.ca . Overdose (opioid and non-opioid) for the last 6 weeks of 2020 During the last six weeks of 2020, Peterborough County /City Paramedics (PCCP) attended to 2265 total patients of which 40 were documented as opioid overdoses and 16 were documented as non-opioid drug overdoses. This represents 1.8% and 0.7% of PCCP’s total patients respectively. Overdoes Call Demographics Table 1: Demographic data

Opioid OD Non-opioid OD

n

Age

Female (%)

House(%)

Apt(%)

Street(%)

40 16

38.4 44.9

45.00 43.75

42.50 56.25

20 25

12.50 6.25

The 3 right hand columns refer to the percentage of calls that were in a home, apartment or on a street. you may notice they do not add to 100%. Each of the other location types represent only a small percentage of calls and are not included her for brevity sake. Unfortunately Lower Tier Municipality (LTM) data for the second half of the time period covered in this report is not available at this time as Interdev has not been updated by CACC. From 2020-11-19 to 202012-15 (the last day which LTM data is available) there were 20 Opioid overdoses and 7 non-opioid overdoses Opioid Overdoes LTM

Peterborough

19

Selwyn 1

Non-opioid Overdose LTM

< table of extent 0 >

2

Page 147 of 189

2020 Calandar Year For comparison, I have included data for the 2020 calendar year as well. Table 2: Demographic data - 2020

Opioid OD Non-opioid OD

n

Age

Female (%)

House(%)

Apt(%)

Street(%)

263 119

38.8 34.9

26.99620 52.10084

26.9962 51.2605

23.95437 24.36975

20.91255 10.92437

Opioid OD, Time of day

Non−opioid OD, Time of Day 10.0

15

of Calls

of Calls

7.5

10

5.0

5

2.5

0

0.0 0

5

10

15

20

0

Time (24hr)

5

10

15

20

Time (24h)

Location of Opioid Calls - 2020 The majority (65%) of opioid overdoses for PCCP occur in central Peterborough as can be seen in the map below, with 42% of all opioid overdoses occur in 2 square kilometers in the downtown area.

3

Page 148 of 189

LTM data for the 2020 calandar year is below (but does not include the last 15 days of 2020) Opioid OD calls by LTM for 2020

Asphodel-Norwood 1 Otonabee-South Monaghan 3 Trent Lakes 1

Douro-Dummer Havelock-Belmont-Methuen 1 1 Peterborough Selwyn 223 7

Non-Opioid OD calls by LTM for 2020

< table of extent 0 >

Important Data notes Characterization of a call as an “overdose” does not describe an implication of intentional or accidental, simply a medical problem related to an excessive intake of a medication or substance. Opioid overdoses are defined as a paramedic’s clinical determination of opioid overdose or the administration of Nalaxone by a paramedic. Non-opioid overdoses are defined as a paramedic’s clinical determination of an overdose from a drug other than an Opioid. These two classifications are not mutually exclusive and can both apply to a single patient. Alcohol intoxication is not included in either of these classification and is documented in it’s own classification, which is not included in this report. It is also important to note that some calls in this report may be less related to substance miss use and more related to self harm/suicidal intentions. This is more likely to be an issue in the non-opioid group. Unfortunately it is not possible to differentiate between substance misuse and self harm intentions with the data available for this report.

4

Page 149 of 189

2021 PCCP Opioid Calls By J.Chris Smith, ACP 12/05/2021

This report represents all calls documented as “Suspected Opioid Overdose” as a Primary, Secondary or Final Problem code or where narcan administration was documented in the procedure section of ACRs completed by PCCP’s Paramedics and Supervisors. It excludes any calls where the return problem code was documented as “no patient found” (return code 71) or as “transported by other ambulance” (return code 75). This report may not include all Opioid Overdose (OpOD) as some medics have reverted to using the generic “Drug/Alcohol Intoxication” problem code, rather then the more specific sub-category, but this mis-classification is not believed to significantly affect the overall results. This report is for internal PCCP uses and not meant for public distribution. While values and assessments contained in this report are accurate, they have not been back-stopped to the level necessary for public distribution. Time frame: January 1, 2021 - May 11, 2021 Count of All Calls by PCCP: 6882 Count of OpOD (n) : 124

  1. Gender Percent Female: 22.58% Percent Male: 77.42% Percent Gender n/a: 0% Percent Other Gender: 0% Note: since 2016 PCCP has only documented a few OpOD patients identified using the non-binary “X” identifier. The gender proportions of OpOD patients in 2021 is not statistically different from the 2016-2020 period.

1

Page 150 of 189

Opioid OD calls − gender proportions, 2021 0.8

proportion of OpOD calls

0.6

Gender 0.4

Female Male

0.2

0.0 M

F

Gender

  1. Age Mean age OpOD patients: 39.13

2

Page 151 of 189

Opioid OD calls − age distribution − 2021 20.0%

% of cases

15.0%

10.0%

5.0%

0.0% 25

50

Age

3

75

Page 152 of 189

Opioid OD calls − Age/Gender distribution 2021

60

50

Age

Gender Female 40 Male

30

20 M

F

Gender

  1. Day of Week Counts by day of week: Monday: 16 Tuesday: 15 Wednesday: 13 Thursday: 15 Friday: 21 Saturday: 20 Sunday: 24

4

Page 153 of 189

Opioid OD calls − day of week, 2021 25

20

count

15

10

5

0 Sun

Mon

Tue

Wed

Thu

Fri

Sat

Day of week

  1. Hour of Day OpOD calls do not have the smooth cyclical pattern in time of day for calls that is found with other types of intoxication related calls. For each year for the last 5 years, the peak times have shifted throughout the early evening to late evening, often related to clusters of overdoses happening on single days. (These shifts may be related a fresh supply of stronger or contaminated drugs reaching distribution at a single point in time, creating a cluster which is skewing distributions around its center.) OpOD time distributions for 2021 and 2019 are included here for consideration.

5

Page 154 of 189

OpOD calls by Hour of Day, 2021 12.5

Calls per hour

10.0

7.5

5.0

2.5

0.0 0

5

10

Hour of day

6

15

20

Page 155 of 189

OpOD calls by Hour of Day 2020,

Calls per hour

15

10

5

0 0

5

10

15

Hour of Day

7

20

Page 156 of 189

OpOD calls by Hour of Day 2019, 15

Calls per hour

10

5

0 0

5

10

15

20

Hour of Day

  1. Pick up location Since the team will be visiting call locations, I thought it useful to include where calls happen. The “All Other” category includes 11 other location, with no more than 10 per category. In past years, a significant number of calls were categorized as “Z - Other location” which are then documented in the remarks section as the Brock Mission or the One Roof community centers Residence: 35 Street: 35 Apartment: 23 All Other: 19

8

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MINISTRY OF THE ENVIRONMENT, CONSERVATION AND PARKS REGULATORY PROPOSAL CONSULTATION GUIDE: Regulations Defining Core Mandate and Improving Governance, Oversight and Accountability of Conservation Authorities

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TABLE OF CONTENTS PURPOSE ……………………………………………………………………………………………………. 2 INTRODUCTION …………………………………………………………………………………………… 2 REGULATORY PROPOSAL CONSULTATION GUIDE ……………………………………… 3 PART ONE: PROGRAMS AND SERVICES DELIVERED BY CONSERVATION AUTHORITIES ……………………………………………………………………………………………… 4

  1. MANDATORY CONSERVATION AUTHORITY PROGRAMS AND SERVICES REGULATION ………………………………………………………………………………………………. 5 A. MANDATORY PROGRAMS AND SERVICES RELATED TO THE RISK OF NATURAL HAZARDS ………………………………………………………………………………. 5 B. MANDATORY PROGRAMS AND SERVICES RELATED TO THE MANAGEMENT OF CONSERVATION AUTHORITY LAND ………………………….. 7 C. MANDATORY PROGRAMS AND SERVICES RELATED TO SOURCE PROTECTION AUTHORITY RESPONSIBILITIES UNDER THE CLEAN WATER ACT, 2006 ……………………………………………………………………………………………. 10 D. MANDATORY PROGRAMS AND SERVICES RELATED TO LAKE SIMCOE REGION CONSERVATION AUTHORITY RESPONSIBILITIES UNDER THE LAKE SIMCOE PROTECTION ACT, 2008…………………………………………. 12 E. MANDATORY PROGRAMS AND SERVICES RELATED TO A CONSERVATION AUTHORITY’S RESPONSIBILITIES UNDER AN ACT PRESCRIBED BY REGULATION. …………………………………………………………… 15 F. MANDATORY PROGRAMS AND SERVICES PRESCRIBED IN REGULATION (Within the Year after the Transition Period for Municipal Funding Agreements for Non-Mandatory Programs and Services). …………………………… 16 CONSERVATION AUTHORITY COSTS NOT RELATED TO DELIVERY OF PROGRAMS AND SERVICES ………………………………………………………………………. 22
  2. NON-MANDATORY CONSERVATION AUTHORITY PROGRAMS AND SERVICES …………………………………………………………………………………………………. 22 A. REGULATION FOR MUNICIPAL AGREEMENTS AND TRANSITION PERIOD ……………………………………………………………………………………………….. 23 Municipal Agreements ……………………………………………………………………………. 24 Transition Plans …………………………………………………………………………………….. 24 PART TWO: GOVERNANCE AND OVERSIGHT OF CONSERVATION AUTHORITIES ……………………………………………………………………………………………. 27
  3. REGULATION TO REQUIRE ‘COMMUNITY’ ADVISORY BOARDS …………… 27 PART THREE: OTHER REGULATORY MATTERS …………………………………………. 29
  4. SECTION 29 MINISTER’S REGULATION ……………………………………………….. 29

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PURPOSE The Ministry of the Environment, Conservation and Parks (the “ministry”) is consulting on proposed regulations that would be made under the Conservation Authorities Act to ensure that conservation authorities focus and deliver on their core mandate of helping protect people and property from the risk of natural hazards, the conservation and management of conservation authority-owned lands, and their roles in drinking water source protection and to improve governance and oversight in conservation authority operations. The purpose of this consultation guide is to provide a description of the proposed regulations in order to obtain feedback on the ministry’s regulatory postings on the Environmental Registry of Ontario and Ontario’s Regulatory Registry. Comments on the regulatory proposals may be submitted through either registry before the date indicated or can be emailed directly to the ministry at ca.office@ontario.ca. The comments received from the posting will be considered by the ministry when developing the proposed regulations.

INTRODUCTION In 2018, the government made a commitment in its “Made-in-Ontario Environment Plan” to collaborate with municipalities and other stakeholders to ensure that conservation authorities focus and deliver on their core mandate. As part of that commitment, the government passed the More Homes, More Choice Act, 2019 which received Royal Assent on June 6, 2019 and made amendments to the Conservation Authorities Act. Beginning in late 2019, the ministry undertook extensive consultations with municipalities, the public, landowners, development, agricultural, environmental and conservation organizations as well as conservation authorities, about the core role of conservation authorities. The government takes consultation seriously, which is why the ministry also posted an online survey in January 2020 to gather feedback from the general public and anyone who was unable to attend the in-person sessions. The extensive and valuable feedback received informed legislative amendments to the Conservation Authorities Act that were made through Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020 which passed on December 8, 2020. These changes will help ensure conservation authorities are best serving the needs of their communities and allow them to focus and deliver on their core mandate, as committed to in the Made-in-Ontario Environment Plan.

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The government is proposing to proclaim un-proclaimed provisions in the Conservation Authorities Act (stemming from amendments made in 2017, 2019, and 2020) through a staged process. This will enable accommodation of a staggered rollout of regulations (in two phases) and policies that are to be consulted on and developed in the future. The first of these proclamations occurred on February 2, 2021 and included provisions related to conservation authority governance as well as items related to housekeeping amendments, government requirements and the Minister’s powers. This Consultation Guide supports consultations on the first phase of proposed regulations to be developed.

REGULATORY PROPOSAL CONSULTATION GUIDE The proposed regulations for consultation are focused on: – the mandatory programs and services to be delivered by conservation authorities, – the proposed agreements that may be required with participating municipalities to fund non-mandatory programs and services through a municipal levy, – the transition period to establish those agreements, – the requirement to establish ‘community’ advisory boards, and – the Minister’s section 29 regulation relating to conservation authority operation and management of lands owned by the authority. Mandatory Programs and Services • Mandatory Conservation Authority Programs and Services Regulation Non-mandatory Programs and Services • Minister’s Regulation for Municipal Agreements and Transition Period Governance and Oversight of Conservation Authorities • Regulation to require ‘Community’ Advisory Boards • Regulation to enable conservation authority by-laws (under s.19.1 of the Conservation Authorities Act) to be able to address the advisory boards prescribed by the proposed ‘Community Advisory Board’ regulation. Other Regulatory Matters • Section 29 Minister’s Regulation of ‘Conservation Areas’

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PART ONE: PROGRAMS AND SERVICES DELIVERED BY CONSERVATION AUTHORITIES Conservation authorities were established by the Province through municipal resolutions to address cross municipal boundary interests in resource management principally related to water and natural hazard management. The Conservation Authorities Act, sets out the “objects” or goals of a conservation authority to deliver on the prescribed and core mandatory programs and services (which are noted in this section of the Guide) to ensure that conservation authorities are in the best position possible to deliver on their mandate. These objects also provide conservation authorities with the authority to deliver non-mandatory programs and services that their participating municipalities ask them to deliver on a municipality’s behalf, or which the conservation authority determines are advisable and has funding including from participating municipalities under agreement. As a result, conservation authorities, with their watershed-based jurisdictions, are able to provide a fuller resource perspective to their municipalities and the Province that supports managing inter-municipal as well as provincial natural resource issues like flooding, drought, erosion, sedimentation and water quality. Especially as Ontario continues to deal with the worsening impacts of climate change, this is supportive of conservation authorities’ role to help ensure that the people of Ontario and their properties are protected from events like flooding, drought, and erosion. Under the Conservation Authorities Act, programs and services delivered by conservation authorities can be: • Mandated by the Province (mandatory) and may be funded by provincial grants and/or conservation authority self-generated revenue (e.g. user fees). Where such revenue sources cannot finance the entire costs of those programs, the costs must be raised through the municipal levy. •

Non-mandatory programs and services that may be provided by a conservation authority at the request of and on behalf of one or more participating municipalities under the Conservation Authorities Act, if a memorandum of understanding (MOU) or other agreement has been entered into between the parties to have the program or service be funded by municipal levy or by other funding mechanisms that may be set out in the MOU or service contract.

•

Municipal requests of authorities to provide non-mandatory programs and services on behalf of the municipality from ‘specified’ municipalities; municipalities that are designated in an authority for the purposes of the Clean Water Act, 2006 or the Lake Simcoe Protection Act, 2008, would also require a MOU or other agreement to be entered into between the parties to have the non-mandatory program or service funded by municipal levy or by other funding mechanisms that may be set out in the MOU or the other agreement.

•

Non-mandatory programs and services that the authority determines are advisable to meet the purpose of the Conservation Authorities Act in their jurisdiction and that 4

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require municipal funding through an agreement with the authority’s participating municipalities. These non-mandatory programs and services would be determined at the local CA level and would be beyond those that the province has set out as being required, or that a municipality has indicated it would like the CA to deliver on its behalf. Other funding sources such as self-generated revenue (e.g. user fees), project funding from other government agencies or other organizations may also fund (in whole or in part) conservation authority determined non-mandatory programs and services.

  1. MANDATORY CONSERVATION AUTHORITY PROGRAMS AND SERVICES REGULATION In June 2019, the More Homes, More Choice Act, 2019 amended the Conservation Authorities Act to identify the categories of mandatory programs and services which conservation authorities are required to provide where applicable in their specific jurisdictions. The Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020 re-enacted this provision. These categories of programs and services are related to: A. Risk of natural hazards. B. Conservation and management of lands owned or controlled by a conservation authority, including any interests in land registered on title. C. Conservation authority duties, functions and responsibilities as a source protection authority under the Clean Water Act, 2006. D. Lake Simcoe Region Conservation Authority duties, functions and responsibilities under the Lake Simcoe Protection Act, 2008. E. Conservation authority duties, functions and responsibilities under other legislation prescribed by regulation. Proposed to be: • On-site sewage systems approvals by North Bay-Mattawa Conservation Authority as prescribed under the Building Code Act, 1992. F. Other programs or services prescribed by the regulation within a year of the end of the transition period. Proposed to be: • Core Watershed-based Resource Management Strategy • Provincial Water Quality and Quantity Monitoring A. MANDATORY PROGRAMS AND SERVICES RELATED TO THE RISK OF NATURAL HAZARDS Introduction: It is proposed by the Ministry of Natural Resources and Forestry that each conservation authority would be required to implement a program or service to help manage the risk posed by the natural hazards within their jurisdiction, including: flooding, erosion, dynamic beaches, hazardous sites as defined in the Provincial Policy Statement, 2020 5

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(PPS, 2020) and low water/drought as part of Ontario’s Low Water response. This program shall be designed to: • identify natural hazards; • assess risks associated with natural hazards including impacts of climate change; • manage risks associated with natural hazards; and • promote public awareness of natural hazards. Managing risks associated with natural hazards may include prevention, protection, mitigation, preparedness and response. Mandatory Programs and Services related to the Risk of Natural Hazards include:

  1. Administration of permits issued under section 28.1 of the Conservation Authorities Act, including associated enforcement activities (sections 28.1 and 28.1.2 once proclaimed). Where appropriate, conservation authority administration of permits may include coordinated involvement in other review or approval processes in accordance with applicable law (e.g. conservation authorities’ role in commenting on Environmental Assessment Act, Drainage Act, Aggregate Resources Act, Niagara Escarpment Planning and Development Act proposals.)
  2. Land-use planning input on behalf of the Ministry of Natural Resources and Forestry related to the Natural Hazards policies of the PPS, 2020 under the Planning Act (excluding policies associated with wildland fires) in accordance with Provincial One Window Planning Service protocols, including, when appropriate, Planning Act appeals to the Local Planning Appeal Tribunal related to Natural Hazard policies, and input into review of applications for new or amended Special Policy Areas.
  3. Flood forecasting and warning in accordance with and, at a minimum, to the extent described by approved provincial standards.
  4. Operation and maintenance of: • any water control infrastructure (including soft or hard structures) owned or controlled by the conservation authority that mitigates risk to life and property damage from flooding or supports low flow augmentation; • any erosion control infrastructure owned or controlled by the conservation authority; • the completion of operational and asset management plans; and • infrastructure operations, maintenance, rehabilitation/repair and the undertaking of any associated necessary technical or engineering studies, including dam safety studies and emergency preparedness plans.
  5. Ice management services (preventative or remedial) as appropriate and as supported by an authority approved ice management plan, including: • development and updating of plans; 6

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control of ice, including potential standby equipment (e.g. icebreaker put in place in advance of ice season to prevent ice formation); and addressing ice-related erosion.

  1. Low water monitoring and communications in accordance with and, at a minimum, to the extent described by approved provincial standards.
  2. Collection, provision, and management of information as needed to support the conservation authorities to: • delineate and map hazard areas; • develop plans and policies to guide appropriate management and use of hazard lands within the conservation authority’s jurisdiction, including shorelines and rivers; • study surface water flows and levels (e.g. low/peak flow, water budget, surface/groundwater interactions, flood hazard); • study stream morphology; • study the potential impact of changing climatic conditions on natural hazards; and • study design to mitigate natural hazards.
  3. Communications, public awareness and education regarding the risk of natural hazards present within the jurisdiction of the authority to public safety, and to consult on program components as required. B. MANDATORY PROGRAMS AND SERVICES RELATED TO THE MANAGEMENT OF CONSERVATION AUTHORITY LAND Introduction: Conservation authority owned land has been acquired under the Conservation Authorities Act, mainly through cost shared purchases by the province and municipalities, but also through other means, such as donations. In a number of cases, this land was acquired as it is considered to be hazardous for development. This would include any land that had been previously expropriated by the authority. The power of a conservation authority to expropriate land has been removed by the amendments to the Act made by the Protect, Support and Recover from COVID-19 Act (Budget Measures),
  4. Public benefits of these properties reflect the provincial/municipal mandate for conservation authorities in land ownership and include, for example, public safety (i.e. flood control, flood forecasting and warning) and protection of natural heritage. Some of these lands contain buildings (offices, outbuildings and interpretive centres), other structures or amenities (marinas and picnic areas) or works such as flood and erosion control structures. Authority owned land may generate revenue for the authority (e.g. fees for access, permit fees or by leasing land to a tenant) to self finance the land management programs and services or to be applied to other conservation authority programs and services (thereby reducing reliance on municipal levy). 7

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Conservation authority land is considered private land and as such is subject to the Planning Act, municipal official plans, zoning and by-laws as well as to property taxes. The mandatory programs and services related to the conservation and management of lands owned or controlled by a conservation authority, including any interests in land registered on title, relate to conservation authority as the owner of its land but also to land owned by others where the conservation authority has an ‘interest’ or right related to that other person’s property, as granted by the property owner. For example, property owners may grant easements registered on their title to conservation authorities; i.e. ‘conservation easements’ that may protect a natural heritage feature or ‘access easements’ that may enable a conservation authority to develop trails that cross another landowner’s property. Each conservation authority will be required to implement the following mandatory programs and services related to the conservation and management of lands owned or controlled by the authority, including any interests in land registered on title, within their jurisdiction. Mandatory Programs and Services related to the Management of Land Owned by Conservation Authorities include:

  1. Administration of the section 29 Minister’s regulation of ‘Conservation Areas’ or land owned by conservation authorities including the setting out of fees, permits and enforcement activities.
  2. A conservation authority shall have a strategy for all conservation authority owned or controlled lands which could include: • Guiding principles, objectives, including for an authority’s land acquisition and disposition strategy, land use categories on conservation authority owned land, recommended management principles for different land categories, etc. • A broader jurisdictional assessment using existing information (for example natural hazard information from an existing watershed plan or study, or other existing sources for natural heritage systems, wildlife corridors, connecting conservation land through trails, linking with others’ land and trails, etc.) • Public participation in the planning process when developing or updating the ‘overarching’ conservation authority land strategy.
  3. A conservation authority shall have a policy regarding the securement/acquisition and disposition of land owned or controlled by the authority. This policy shall be approved by the authority by resolution. • Land acquisition or securement policy shall be in accordance with current legislation and provincial policy for conservation authority land securement / acquisition. 8

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Much conservation authority owned land was purchased using provincial grants issued under the Conservation Authorities Act and the purchase cost shared by municipal levy. For the disposition of lands purchased in this manner, a conservation authority requires Minister’s approval to dispose of that conservation authority owned land.

•

The government is proposing that the requirements for a Minister’s approval on the disposition of conservation authority property (land/fixed assets) (should not involve the disposition of conservation authority property that relate to hazardous lands) will continue as set out in current provincial policy. o Generally, current ministry policy would not support the approval of dispositions of conservation authority property that relate to hazardous lands, provincially significant conservation land, natural heritage features or areas (including environmentally/ecologically sensitive land) or for managed/agreement forest lands.

  1. A conservation authority shall have a management plan for each property owned or controlled by the authority. For groups of smaller properties that are, for example, related in environmental sensitivity or land use, one management plan could cover the multiple properties. • The management plans may consider specific objectives, including: the purpose for the original acquisition, function, features, special features/sensitive areas for protection, use, infrastructure, public input; or other considerations that the authority decides may be applicable. • The management plans may involve, as appropriate, a resource inventory. • An authority shall update/approve the management plans when the authority deems necessary.
  2. Management and maintenance of conservation authority owned or controlled lands (based in the management plans) related to: • Land management and stewardship activities related to protecting natural heritage systems/features/values to ensure the property is maintained in accordance with the authority approved management plan for natural heritage management. • Employing best management practices to protect and conserve provincially significant conservation lands and natural heritage features as appropriate including environmentally or ecologically sensitive lands (for habitat restoration/rehabilitation, invasive species control, fish and wildlife monitoring). • Monitoring and enforcement actions to ensure the maintenance of the property boundaries and also the land title from encroachments as well as to ensure the ecological integrity of conservation authority owned properties, to address illegal activity, with a goal also of reduction of liability and risk associated with the use of the properties. • Identification, mapping and assessments as appropriate to determine maintenance and repair needs as well as whether changes are required to any management plan. 9

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Note that other land uses, such as the provision of recreational opportunities or environmental education, on conservation authority owned land are not mandatory programs or services (including management and maintenance of lands for these purposes). C. MANDATORY PROGRAMS AND SERVICES RELATED TO SOURCE PROTECTION AUTHORITY RESPONSIBILITIES UNDER THE CLEAN WATER ACT, 2006 Introduction: The Province’s Clean Water Act, 2006 is part of a multi-barrier approach to ensure safe and sustainable drinking water for Ontarians. We continue to ensure that our drinking water sources are among the best protected in the world through requiring collaborative, watershed-based source protection plans that are locally driven and based in science and focused on prevention. Source protection plans contain a series of locally developed policies that reduce, eliminate or manage the risks of various activities to sources of drinking water. Under the Clean Water Act, 2006 conservation authorities are required to exercise and perform the powers and duties of a drinking water source protection authority. Each conservation authority therefore would be required to implement programs and services related to those responsibilities as source protection authorities under the Clean Water Act, 2006. Mandatory Programs and Services for Conservation Authorities related to Source Protection Authority Responsibilities under the Clean Water Act, 2006 are as follows:

  1. Administration of the prescribed composition of the source protection committee and administrative support to source protection committees (Subsections 4(2) or 6(2) and section 7 of the Clean Water Act, 2006 and O. Reg. 288/07: Source Protection Committees) • Maintaining source protection committees by filling vacancies as required by the Clean Water Act, 2006 and O. Reg. 288/07: Source Protection Committees; • Assisting the source protection committee in exercising and performing the committee’s powers and duties under the Clean Water Act, 2006; • Providing scientific, technical and administrative support and resources to the source protection committee; and • Where there is a source protection region, the lead conservation authority undertakes the above in addition to leading work in the region for assessment reports and source protection plan amendments, consultation, progress reports, and for coordinating with other source protection authorities as required and set out in agreements between source protection authorities in the region. 10

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  1. Preparing amendments to assessment reports and source protection plans (Sections 34, 35 and 36 of the Clean Water Act, 2006). • Updating the text and mapping in an assessment report and source protection plan to include new drinking water systems and associated vulnerable areas or amend vulnerable areas and risk assessments where drinking water systems change, as provided by drinking water system owners. o As part of this, source protection authorities are required to issue a Notice to drinking water system owners. • Complying with orders under sections 35 and 36 of the Clean Water Act, 2006. • Developing or revising policies that address risks to sources of drinking water. • Incorporating new scientific information about sources of drinking water, changes in infrastructure or land use. • Completing related land use mapping necessary (e.g. managed lands, impervious surfaces) to determine the risk posed by various prescribed drinking water threats, new local or provincially-identified threats, and to address changes to the Clean Water Act, 2006, O. Reg. 287/07: General Regulation or Director’s Technical Rules made by the Province. • Receiving information from municipalities regarding a proposal to create or modify transport pathways in wellhead protection areas and intake protection zones, or from municipalities or risk management officials as a result of fieldverified knowledge of existing transport pathways, to determine if assessment reports or plans should be amended. • Clarifying requirements for amendments to assessment reports and plans, vulnerable area delineations, risk assessments, and transport pathways with municipalities or drinking water system owners and their consultants. • Consulting with municipalities and other bodies responsible for implementing plan policies (such as provincial ministries and agencies such as the Technical Standards and Safety Authority and Niagara Escarpment Commission), other persons or bodies as may be required by the Clean Water Act, 2006, as well as neighbouring source protection authorities where required. • Consulting with the ministry’s staff involved with the source protection program on proposed amendments, including during the early development phase. • Ensuring publication and notice of the proposed amendments (to the assessment reports and source protection plans) are completed in accordance with the Clean Water Act, 2006, regulations and orders.
  2. Implementing source protection plan policies (Sections 38 and 45 of the Clean Water Act, 2006, and section 33 of O. Reg. 287/07). • Complying with obligations imposed by significant threat policies that rely on Part III of the Clean Water Act, 2006, and by other strategic action policies directed to the source protection authority. • Conducting monitoring directed to the source protection authority in accordance with monitoring policies set out in the source protection plan. • Clarifying Clean Water Act, 2006, regulations and source protection plan requirements and implementation responsibilities as necessary to municipalities,

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landowners or other persons impacted by source protection policies, including interpreting technical (scientific) work and plan policies. Responding to requests to review proposals in wellhead protection areas and intake protection zones to identify the source protection policies that apply and note potential effect(s) of the project on source water where required (such as under the Planning Act, Environmental Assessment Act or associated applications under the Environmental Protection Act and Ontario Water Resources Act).

  1. Tracking and reporting on the progress of source protection plan implementation (Section 46 of the Clean Water Act, 2006). • Liaising with public bodies responsible for implementing plan policies including municipalities, provincial ministries and agencies to collect information that tracks the progress of source protection plan implementation and issues that arise. • Fulfilling reporting obligations set out in the Clean Water Act, 2006 and O. Reg. 287/07 General Regulation.
  2. Maintaining and providing access to source protection data and information (Sections 20, 32, 46 of the Clean Water Act, 2006 and section 12, 21, subsections 52(5) and 52(6) of O. Reg. 287/07). • Ensuring the assessment report, source protection plan and any amendments and updates, as well as public progress reports, are available on the Internet. • Providing updated maps and data to the Province for assessment report and source protection plan amendments. • Providing progress report information and supporting data to the Province. D. MANDATORY PROGRAMS AND SERVICES RELATED TO LAKE SIMCOE REGION CONSERVATION AUTHORITY RESPONSIBILITIES UNDER THE LAKE SIMCOE PROTECTION ACT, 2008. Introduction: Our government is committed to the ongoing protection and restoration of the ecological health of the Lake Simcoe Watershed as outlined in the Lake Simcoe Protection Act,
  3. The Act is delivered through the Lake Simcoe Protection Plan, which addresses long term environmental issues in Lake Simcoe and its watershed by building on science and monitoring programs that inform the adaptive management approach used to address threats to the ecosystem, such as degraded water quality, unsustainable land uses and pressures of human activity. Lake Simcoe Region Conservation Authority is a key public body that works in collaboration with provincial ministry leads, including the Ministry of the Environment, Conservation and Parks, Ministry of Natural Resources and Forestry and Ministry of Agriculture, Food and Rural Affairs as well as municipalities, Indigenous communities and others to support the delivery of many Lake Simcoe Protection Plan policies. 12

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The Lake Simcoe Protection Plan and its policies are given legal effect in two distinct ways. a) Protect, restore and enhance ecosystem health: “Designated Policies” and “Have Regard Policies” have legal effect when implemented through decision making under six prescribed instruments (i.e., legislation). The Lake Simcoe Region Conservation Authority’s s.28 permit under the Conservation Authorities Act is a prescribed instrument under the Lake Simcoe Protection Act that is used to implement specific policies of the Lake Simcoe Protection Plan. Under the Lake Simcoe Protection Act, the Lake Simcoe Region Conservation Authority is under an obligation to ensure that its Conservation Authorities Act s.28 permit decisions conform to the applicable designated policies in the Lake Simcoe Protection Plan and have regard to other certain specified policies. The appendix to the Lake Simcoe Protection Plan sets out which policies are implemented through Lake Simcoe Region Conservation Authority’s s.28 permit. b) Adaptive management informed by science and monitoring: “Strategic Actions and Monitoring Policies” are implemented through a multi-agency partnership approach. Lake Simcoe Protection Plan Monitoring Policies have legal effect obligating the Lake Simcoe Region Conservation Authority to collaborate in the delivery of monitoring programs led by the Ministry of Natural Resources and Forestry and/or the Ministry of the Environment, Conservation and Parks. Strategic Action Policies are not legal obligations; however, the Lake Simcoe Region Conservation Authority has committed to leading and/or supporting their implementation. Mandatory Programs and Services related to the Lake Simcoe Region Conservation Authority’s duties, functions and responsibilities under the Lake Simcoe Protection Plan are: • the monitoring policies and strategic action policies in the Lake Simcoe Protection Plan where the policy names the Lake Simcoe Region Conservation Authority as the lead body or collaborating body with other public bodies (see table of relevant Lake Simcoe Protection Plan policies below). Table of Relevant Lake Simcoe Protection Plan Policies Policy

3.4 SA

Description

Listed Policy Lead

Chapter 3 Aquatic Life Develop baseline mapping of aquatic Ministry of Natural habitat in lake and tributaries Resources and Forestry (MNRF)

Description of LSRCA role in Policy Collaborating body

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3.5 SA

Undertake research projects on the aquatic communities in lake and tributaries

MNRF

Collaborating body

3.6 M

Aquatic Community Monitoring Program

MNRF

Collaborating body

Chapter 4 Water Quality 4.5 SA

Prepare and implement stormwater management master plans

Municipalities

Collaborating body

4.22 M

Enhanced water quality monitoring program

Collaborating body

4.23 SA

Promote, conduct and support scientific water quality research

4.24 SA

Develop phosphorus reduction strategy

Ministry of the Environment, Conservation and Parks (MECP) MECP/ MNRF/Ministry of Agriculture, Food and Rural Affairs MECP

Collaborating body Collaborating body

Chapter 5 Water Quantity 5.1 SA

Develop in-stream flow targets

5.2 SA

Tier 2 Water Budgets

MECP / MNRF

Collaborating body

Lake Simcoe Region Conservation Authority (LSRCA)

Lead

Chapter 6 Shorelines, Natural Heritage 6.12 SA

Shoreline Management Strategy

MNRF

Collaborating body

6.30 SA

Define key natural heritage & hydrologic features

MNRF

Collaborating body

6.31 SA

Map natural areas abutting Lake Simcoe

MNRF / MECP

Collaborating body

6.37 SA

Develop guidelines for significant groundwater recharge areas

MECP / MNRF

Collaborating body

6.46 SA

Development of a template for municipal site alteration and tree cutting bylaws

MNRF / MECP

Collaborating body

6.47 SA

Delineate riparian areas for restoration

MNRF / LSRCA

Lead

6.48 SA

Map areas of high-quality cover

MNRF

Collaborating body

6.49 SA

Identify stressed sub-watersheds or portions from a natural heritage perspective

MNRF / MECP/ LSRCA

Lead

6.50 M

Develop a monitoring program, targets, indicators for natural heritage and hydrologic features

MNRF /MECP/ LSRCA

Lead

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Chapter 7 Other Threats and Activities 7.1 SA

Outreach on invasive species

MNRF

Collaborating body

7.2 SA

Community based social marketing to improve knowledge of control of invasive species

MNRF

Collaborating body

7.7 SA

Evaluate and report on the risk related to ponds contributing to invasive species Develop terrestrial invasive species monitoring program and annually implement Develop climate adaption strategy for Lake Simcoe

MNRF

Collaborating body

MNRF

Collaborating body

MECP

Collaborating body

7.10 M 7.11 SA

Chapter 8 Implementation 8.1 SA

Develop guidelines to provide direction on identified sub watershed areas

LSRCA /MECP

Lead

8.2 SA

Undertake sub-watershed evaluations that build on and integrate source protection plans

LSRCA / MECP

Lead

8.3 SA

Develop and complete sub-watershed evaluations for priority sub-watersheds

LSRCA

Lead

E. MANDATORY PROGRAMS AND SERVICES RELATED TO A CONSERVATION AUTHORITY’S RESPONSIBILITIES UNDER AN ACT PRESCRIBED BY REGULATION. Introduction: This category of mandatory programs and services refers to responsibilities that may be assigned to conservation authorities through other legislation (other than the Conservation Authorities Act, Clean Water Act, 2006 or Lake Simcoe Protection Act, 2008) and which are proposed to be prescribed in regulation under the Conservation Authorities Act: Mandatory Programs and Services under other legislation: a) On-site sewage systems (septic systems) approvals by North Bay-Mattawa Conservation Authority as prescribed under the Building Code Act, 1992.

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Ontario Building Code/Septic Inspections Municipalities are generally responsible for the enforcement of the Building Code Act, 1992, including issuing septic system approvals, and can choose to delegate this responsibility to others (such as public health units or conservation authorities) by agreement. Others may also be prescribed in regulation as responsible for certain aspects of enforcement. When a conservation authority is prescribed under the Building Code Act, 1992 for septic system approvals and enforcement, the responsibilities would become a mandatory program and service proposed to be prescribed in regulation under the Conservation Authorities Act. • North Bay-Mattawa Conservation Authority is currently the only conservation authority prescribed in regulation to enforce provisions related to sewage systems under the Building Code Act,1992 (e.g., approve permits for on-site sewage systems). Other conservation authorities may have already or could enter into agreements to approve on-site sewage systems on behalf of municipalities under the Building Code Act,1992, but this would not be considered a mandatory program or service under the Conservation Authorities Act. F. MANDATORY PROGRAMS AND SERVICES PRESCRIBED IN REGULATION (Within the Year after the Transition Period for Municipal Funding Agreements for Non-Mandatory Programs and Services). Introduction: The Conservation Authorities Act also allows for the prescribing of ‘other’ programs and services not listed in previous mandatory categories. These ‘other’ programs and services must be prescribed within a year after the end of the transition period. Within this year municipalities and conservation authorities are to create an inventory of their programs and services and enter into agreements for municipal funding of nonmandatory programs and services through a municipal levy, where applicable. Mandatory Programs and Services to be prescribed:

  1. Core Watershed-based Resource Management Strategy: A watershed-based resource management strategy can provide a means to develop an improved integrated planning process with a longer-term perspective for the delivery of the mandatory programs and services that all conservation authorities must deliver. The results may inform an adaptive management approach to address the issues or threats that these mandatory programs and services may be addressing such as mitigating the 16

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risk from the impacts of natural hazards. A successful strategy should also help ensure effective and efficient use of funding, especially of the municipal levy. To capture the value of the broader watershed and resource management perspective that conservation authorities have, the ministry is proposing that each conservation authority be required to develop a core watershed-based resource management strategy that documents the current state of the relevant resources (principally water resources) within their jurisdictions in the context of the mandatory programs and services described in this section of the Guide. The benefit to having a watershed-based resource management strategy is that it can potentially: • Identify changes over time, causal relationships, issues, and stressors for input into a plan of action; • Identify the best, most cost-effective management approach to mitigate the risk or issue; • Propose key or strategic management activities; • Monitor the authority’s performance in meeting any key management activities; and • Monitor outcomes of proposed key or strategic management activities. Aspects of watershed-based resource management are already embedded in the proposed mandatory programs and services listed in the above sections of this Guide. Conservation authorities currently undertake much of this work, generally related to natural hazard management, with extensive current monitoring, data collection, management and modelling used to track conditions and with existing technical studies. For example, the mandatory programs and service for the risk of natural hazards requires conservation authorities to undertake watershed-based collection, provision, and management of information as needed, including to study: • surface water flows and levels (e.g. low/peak flow, water budget, surface / groundwater interactions, flood hazard); • stream morphology; and • the potential impact of changing climatic conditions on natural hazards. The resource management strategy could also be informed by the development of the mandatory authority land acquisition and disposition strategy or policy detailed above. As part of this, an authority may, for example, review information from an existing watershed plan or study for acquiring natural hazard land, or assess municipal plans that delineate natural heritage systems for acquiring heritage features or review Ministry of Natural Resources and Forestry information on wildlife corridors to connect authority owned land with other lands. Another example that may contribute to the strategy are “watershed characterizations” completed for source protection plans under the Clean Water Act, 2006.

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The Ministry is proposing that the core watershed-based resource management strategy could include the following components: • guiding principles and objectives; • characterization of the current state and management of the natural resources related to the mandatory programs and services, in specific watersheds (if appropriate) or at the authority’s jurisdictional scale; • scope of the strategy; • details of existing technical studies, monitoring frameworks, relevant provincial policy and direction; • analysis and plan of potential actions for more effectively implementing the mandatory programs and services on an integrated basis; and • annual reporting on the accomplishments, outcomes, impacts of the strategy. The strategy would include provisions for review and periodic updating to support the design and implementation of the mandatory programs and services the strategy is intended to support. Mandatory Programs and Services that would be incorporated in the strategy: CONSERVATION AUTHORITY (CA) ROLE

POTENTIAL FUNDING MECHANISMS

Provincial Flood Forecasting and Warning Program

Ministry of Natural Resources and Forestry (MNRF) lead, CA delivers

MNRF Grant, Municipal Levy

Flood and Erosion Control Infrastructure Operation

CA Lead

Natural Hazard (floodplain) Mapping For Land Use Planning

Municipal lead, CA delivers

S.28 Permitting

CA Lead

Studies Supporting Natural Hazard Program

CA lead

PROGRAM AND/OR ACTIVITY RELATED TO THE RISK OF NATURAL HAZARDS

MNRF Grant, Municipal Levy MNRF Grant, Municipal Levy Municipal Levy, Permit Fees MNRF Grant, Municipal Levy

RELATED TO THE CONSERVATION/MANAGEMENT OF AUTHORITY OWNED LANDS Land Acquisition Strategy or Policy

CA lead

Land Management for the Protection of Natural Heritage

CA Lead

Municipal Levy, Self-generated revenue Municipal Levy, Self-generated revenue

“OTHER” MANDATORY PROGRAMS AND SERVICES

Water Quantity and Quality Monitoring

Ministry of the Environment, Conservation and Parks lead, CAs monitoring/data

Municipal Levy

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Potential Non-Mandatory Extension of the Strategy’s Scope The ministry further recognizes that there is significant variation in the circumstances of individual conservation authorities and the programs and services they offer. Depending on the circumstances of a conservation authority, such a resource management strategy could be extended to cover a broader range of natural resource areas than the core mandate of mandatory programs and services set out in this Guide. Additional non-mandatory resource management components could be included in the strategy and be based in a similar process of resource assessment, technical studies and/or monitoring including using existing information (for example in municipal plans or leveraged from the natural hazard or other mandatory programs), and thus expand the benefit of the strategy’s integrated perspective. As noted above, if municipal funding is required to finance (in whole or in part) the development of such additional components, such as non-mandatory resource management components there are two mechanisms: if the non-mandatory program is one being delivered by the authority on behalf of a participating municipality through a MOU, the MOU could be amended accordingly. Similarly, where the component of the strategy is to support a non-mandatory program or service the authority has determined is advisable to further the purposes of the Act, the authority’s agreement with participating municipalities can ensure the necessary funding for the strategy to play that role. Funding from others (such as other provincial grant programs, federal government programs, foundations or funding from conservation organizations etc.) could also support the development of non-mandatory resource management monitoring/studies to add into an authority’s watershed-based resource management strategy. Funding partners may want to consider whether as part of paying for a non-mandatory program and service the authority would need to include it in the strategy, so as to provide the integrated perspective to the design and implementation of that nonmandatory program or service. Non-Mandatory Programs and Services on Behalf of a Municipality PROGRAM AND/OR ACTIVITIES

CONSERVATION AUTHORITY ROLE

POTENTIAL FUNDING MECHANISMS

RELATED TO PRIVATE LAND STEWARDSHIP EXTENSION SERVICES Restoration and Stewardship (Urban, Rural, Agriculture) Tree Planting and Forest Management Wetland Enhancement and Restoration

CA lead/delivery

Municipal Agreement/MOU Other, (OMAFRA Grants) Agreement/ MOU

CA lead/delivery

Agreement/ MOU

CA lead/delivery

Invasive Species Management CA lead/delivery ON BEHALF OF A MUNICIPALITY RELATED TO PLANNING, LAND USE Municipal lead, Sub-watershed planning CA delivery

Agreement/ MOU, Other Municipal MOU

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Stormwater Management Development Services (to municipalities) Natural Heritage Mapping Emergency Management Services (EMS) Mapping

Municipal lead, CA delivery Municipal lead, CA delivery Municipal lead, CA delivery Municipal lead, CA delivery

Municipal MOU Municipal MOU Municipal MOU Municipal MOU

Non-Mandatory Programs and Services an Authority Determines Are Advisable PROGRAM AND/OR ACTIVITIES AS AN AUTHORITY DETERMINES IS ADVISABLE

CONSERVATION AUTHORITY ROLE

Non-Mandatory Research

CA Lead

Development Services to Landowners and Others Ecological Monitoring Outside of Conservation Authority Owned Land “May do’ Roles Under other Provincial Acts (e.g. commenting roles) ON CONSERVATION AUTHORITY OWNED LAND

CA Lead

Purchase of Land for a CA

CA Lead

Resource Development on CA Owned land (Forest Management, Hydro Generation)

CA Lead

Land Management on CA Owned Land for Recreation Purposes Land management on CA Owned Land for Education, Training and Cultural Purposes.

CA Lead CA input Other Ministry mandates

CA Lead CA Lead

POTENTIAL FUNDING MECHANISMS Municipal Agreement, Other Municipal Agreement, Fees Municipal Agreement, Other Municipal Agreement, Other – Grants Municipal Agreement, Selfgenerated revenue, Other CA Self-generated revenue, Other (Managed Forest Tax Incentive Program) CA Self-generated revenue, Other CA Self-generated revenue, Other

  1. Provincial Water Quality and Quantity Monitoring, including: a. Provincial stream monitoring program b. Provincial groundwater monitoring program At this time, the ministry is proposing mandatory programs and services for conservation authorities related to water quality and groundwater quantity monitoring to be prescribed in this category with the possibility of additional programs and services prescribed later within the timeframe enabled by the Conservation Authorities Act. The ministry is responsible for long term monitoring of water quality of both groundwater and surface water and groundwater levels across the province to understand the state of the environment, to track changes over time, and to have the information available to support work to investigate environmental issues as they arise. The data obtained and analyzed provides scientific support for policy creation and amendment and for environmental assessments and permissions (Environmental Compliance Approvals and Permits to Take Water).

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All 36 conservation authorities currently participate in the ministry’s programs related to monitoring water quality and groundwater quantity on a voluntary basis: with the Provincial Water Quality Monitoring Network (stream water quality) for over 50 years and in the Provincial Groundwater Monitoring Network (groundwater levels and chemistry) for over 20 years. The ministry manages the water monitoring programs by providing technical leadership, coordination, guidance, data administration, laboratory analysis, instrumentation and training to support the conservation authority role in this work. Conservation authorities install and maintain equipment, collect samples/data, and send samples to the ministry laboratory for chemical analysis. Mandatory Programs and Services for Provincial Water Quality and Quantity Monitoring for conservation authorities include: a) Provincial stream monitoring program • Collection of stream water samples and submission to the ministry for water chemistry analysis. • Collection of in-situ water quality data using equipment provided by the ministry including deploying and calibrating equipment, liaising with the ministry on equipment maintenance and repair, and providing the ministry with the data collected. • Collection of additional water samples in areas that participate in the current pesticide monitoring program or may participate in a future parameter specific initiative. • Participation in annual program meetings, regional meetings and training sessions as required. b) Provincial groundwater monitoring program • Groundwater level, precipitation, barometric pressure and soil moisture data downloaded and provided to the ministry. • Collection of groundwater samples and submission to the ministry for water chemistry analysis according to program protocols. • Maintenance and participation in the repair of program wells and associated equipment. • Confirmation that Landowner Agreements between conservation authorities and private landowners are in place for program wells that are on private lands. • Maintenance of groundwater collection sites. • Participation in program committee meetings, regional meetings and training sessions as required. • Participation in the Protocol-for-Actions (Exceedance Protocol) when a program well reports an exceedance of an Ontario Drinking Water Quality Standard. • Participation in the decommissioning or construction of monitoring wells that are part of the program.

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CONSERVATION AUTHORITY COSTS NOT RELATED TO DELIVERY OF PROGRAMS AND SERVICES The above sections of this Guide set out proposed detail regarding what the mandatory programs and services would be for conservation authorities to provide. Municipal levies may be required to fund the implementation of these mandatory programs and services. However, in order to successfully deliver these mandatory programs and services, there are ongoing expenses that enable the conservation authority to function effectively as an organization in delivering public programs and services and ensuring they can best meet the needs of their local communities. These on-going organizational costs include administrative, operating and capital costs which are not directly related to the delivery of any specific program or service, but are the overhead and support costs of a conservation authority. • These expenses could include: staffing and expenses for the authority members (governance costs), general management, clerical, financial (e.g., accounting, payroll), general asset management planning, IT staff, senior management costs, legal costs (termed ‘back office functions’), office equipment and supplies including IT, vehicles and machinery, workshop space, main office occupancy costs (e.g., heating, utilities, potentially rent), depreciation on owned buildings and equipment, main office maintenance, repair as well as insurance and property taxes. The government is proposing to address these on-going organizational costs of conservation authorities that are not directly related to the delivery of any specific program or service through the un-proclaimed provision in the Conservation Authorities Act that enables an authority to establish a fixed minimal amount as the portion of the conservation authority’s operating expenses that a participating municipality is required to pay each year. Such an amount would need to be carefully determined, so as to balance the needs of the conservation authority while respecting taxpayer dollars. This proposal will be consulted on in phase 2 of the ministry’s regulatory development along with a proposed levy regulation.

  1. NON-MANDATORY CONSERVATION AUTHORITY PROGRAMS AND SERVICES Introduction: We understand that non-mandatory programs and services many conservation authorities provide, such as for recreation or education, are valuable and important to local communities.

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Un-proclaimed amendments to the Conservation Authorities Act in 2019 would, once proclaimed, require conservation authorities to have mutually agreed upon Memorandums of Understanding (MOUs) or other such agreements (service contracts) with their participating municipalities for the funding of non-mandatory programs and services to be delivered on behalf of a municipality at municipal request through a municipal levy. An example of a non-mandatory program and service that a municipality may request a conservation authority to provide on the municipality’s behalf and that would require a MOU would be conservation authority input on municipal land use planning matters outside of natural hazard policies; such as natural heritage policies. Additionally, for the non-mandatory programs and services that the conservation authority determines are advisable to implement in its jurisdiction with funding by municipal levy, the conservation authority would be required to have agreements with each of the participating municipalities for the municipal funding. Municipalities would decide whether or not to fund these programs and services by entering into time limited agreements with the conservation authority. This would provide municipalities greater control and choice and increase transparency in the use of municipal taxpayer funds to pay for conservation authority-initiated programs and services. It is proposed that conservation authorities could continue to provide non-mandatory programs and services without any municipal agreement if the programs and services are funded by revenue that is not from a municipal levy. For example, this could include authority self-generated revenue such as from resource development, conservation area access fees, through contracts with others (government, environmental organizations, etc.) or through government grants. The proposed changes would not limit the Province from continuing to fund conservation authorities for non-mandatory programs and services (e.g. area-specific initiatives) or assigning conservation authorities with additional non-mandatory programs and services in the future, subject to funding and compliance with the Conservation Authorities Act. The ministry is proposing to proclaim sections 21.1.1, 21.1.2 and 21.1.4 of the Conservation Authorities Act and develop one Minister’s regulation (“Municipal Agreements and Transition Period” Regulation) that would establish standards and requirements for entering into agreements for municipal funding of conservation authority initiated non-mandatory programs and services. A. REGULATION FOR MUNICIPAL AGREEMENTS AND TRANSITION PERIOD Regulatory authority for agreements for municipal funding of non-mandatory programs and services and the regulatory authority for a transition period/plan to develop the agreements is proposed to be combined into one Minister’s regulation - Regulation for Municipal Agreements and Transition Period.

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Municipal Agreements The un-proclaimed amendments to the Conservation Authorities Act provide requirements for the agreements between conservation authorities and participating municipalities for the use of municipal levies to finance in whole or in part the nonmandatory programs and services that the authority has determined are advisable to further the purposes of the Act. The proposed Agreements and Transition Period regulation could require that the agreements do the following: • Include a provision that the participating municipality agrees to pay its apportioned levy (determined under sections 25 or 27 of the Act in accordance with the regulations) for the non-mandatory program or service. • Set out the termination date of the agreement. o Certain time periods may also be specified for the purposes of reviewing and renewing any such agreements that are reached, such as review by the parties to the agreement at intervals to align with municipal elections and subsequent conservation authority appointments with some consideration to the authority and municipal budget cycles (e.g., 6 months after municipal election). • Include provisions governing early termination and governing notice and resolution of breaches of the agreement. • Include transparency provisions (e.g., that agreements are available to the public online). The ministry is proposing that agreement arrangements between conservation authorities and municipalities could be flexible according to program or service circumstances (i.e. an agreement for a program or service could be with one or more participating municipalities or could be separate agreements per participating municipality including all the conservation authority-determined programs or services that a municipality may agree to fund, etc.). The flexibility is intended to support efficiency, expedite the agreement(s) and be cost effective in any potential legal or accounting fees. Transition Plans The regulation would also govern the matters to be addressed in each authority’s transition plan. Un-proclaimed provisions in the Conservation Authorities Act would, once proclaimed, also establish a requirement for a transition plan for conservation authority/municipal agreements to be in place, with the ability to prescribe other additional matters in regulation. The proposed regulation would require each conservation authority to develop and implement a transition plan that includes: 24

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• •

• • • •

•

A workplan and timeline outlining the steps the conservation authority plans to take to develop and enter into agreements with its participating municipalities. The preparation of an inventory of all of the authority’s programs and services, with clear indication for each program and service which of the three categories it fits into (mandatory programs and services where municipal levy could be used without any agreement; non-mandatory programs and services at the request of a municipality with municipal funding through a MOU; non-mandatory programs and services an authority determines are advisable), and how they are funded (e.g., provincial, federal, municipal funding, municipal levy, and self generated revenue). The consultation process with participating municipalities on the inventory. A list of any new mandatory programs and services the authority will need to provide to meet the requirements of the mandatory program and services regulation. A list of non-mandatory programs and services for which the authority will seek municipal agreement to fund via municipal levies, including estimated amounts requested/required from the participating municipalities to do so. A list of non-mandatory programs and services that do not require municipal agreements (if the programs and services are funded by revenue that is not from a municipal levy). Steps taken and/or to be taken to enter into these agreements.

Conservation authorities would be required to submit copies of their transition plan to the Minister of the Environment, Conservation and Parks for information purposes (not approval) by a date to be set out in the proposed regulation, and to its participating municipalities and to make the plans available to the public online (e.g. on a conservation authority’s website). Prescribed Date for Completing Municipal Agreements Included in the proposed regulation would be a prescribed date after which a conservation authority can only use the municipal levy, in whole or in part, to fund nonmandatory programs and services that the authority determined were advisable for its jurisdiction with agreements in place with municipalities that agree to pay for these nonmandatory programs and services. The Ministry of the Environment, Conservation and Parks is proposing January 1, 2023 as the prescribed date by which agreements must be in place for authorities to use or continue to use the levy powers under the Conservation Authorities Act for their participating municipalities to fund non-mandatory programs and services the authority determines are advisable. This prescribed date would bring the new proposed financial structure for conservation authorities into practice for the authority and municipal fiscal year of 2023.

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Given the timelines and process required to achieve the funding transition, the government proposes to require that the mandatory conservation authority transition plans be completed by the end of 2021. During the period of developing and finalizing the conservation authority/municipal agreements, the government is proposing that conservation authorities would be required to report quarterly to the government and public on the progress of obtaining these agreements. This approach would allow for clear determination on the status of progress in the transition to the new funding structure. The schedule of timing of this process is proposed to be as follows:

  1. By December 31, 2021: • Inventory of programs and services to be completed, including identifying which of the authority’s non-mandatory programs and services will require agreements with participating municipalities to continue financing (in whole or in part) through the municipal levy. • Consultation with participating municipalities on the inventory undertaken to ensure they agree with the authority’s classification of its programs and services. • List of steps set out by the authority to be taken to enter into any agreements with participating municipalities for funding of authority determined programs and services. • These transition materials required to be provided to the Minister.
  2. Through the course of the municipal and conservation authority fiscal year 2022: • Quarterly reports by conservation authorities on the status of progress made in attaining agreements with municipalities, provided to the Minister and made public. • The Province could develop a reporting template for the authorities to follow for consistency and clarity.
  3. By December 31, 2022: • All required conservation authority/municipal agreements would need to be in place, and the transition to the new funding model for conservation authorities and municipalities would be reflected in authority budgets for 2023. Extensions to the Transition Period The Ministry is proposing to authorize the granting of extensions to the prescribed date for completing municipal agreements where an authority, with the support of one or more participating municipality in the authority, submits a written request for the extension to the Ministry of the Environment, Conservation and Parks at least 90 days before the end date in the transition period regulation describing: • The length of extension requested. 26

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• •

The steps the conservation authority has taken to implement its transition plan and enter into agreements with municipalities. Rationale for providing an extension.

The regulation would set out broad circumstances when the Minister would be authorized to grant an extension in order to provide flexibility to authorities and municipalities in the transition to the new levy system.

PART TWO: GOVERNANCE AND OVERSIGHT OF CONSERVATION AUTHORITIES

  1. REGULATION TO REQUIRE ‘COMMUNITY’ ADVISORY BOARDS As public sector organizations established under the Conservation Authorities Act, conservation authorities are comprised of and governed by a membership of municipally appointed representatives, the collective membership being the authority. Authority members decide on strategic direction and operations of their authority, including policy, programs, their staffing requirements and budgets. Most authority members are currently local elected officials appointed to ensure oversight and accountability for the authority and municipal interest in the authority budget and resource management. A recent amendment to the Conservation Authorities Act requires that at least 70% of the municipally appointed members be elected officials unless an exception is granted by the Minister, upon request of a participating municipality. Under the Conservation Authorities Act, conservation authorities (the membership) can establish advisory boards as they consider necessary to provide advice to themselves. The composition of these advisory boards varies depending on their purpose; many are sector based (development, agriculture) and generally include conservation authority members, key stakeholders, subject matter experts, and members of the general public, and could include Indigenous members. Un-proclaimed provisions in the Conservation Authorities Act enable a Lieutenant Governor in Council (LGIC) regulation governing the establishment of advisory boards, including the ability to require conservation authorities to establish one or more advisory boards and prescribing related requirements with respect to composition, functions, powers, duties, activities and procedures. The government is proposing to proclaim this un-proclaimed provision of the Conservation Authorities Act related to advisory boards and to develop a proposed LGIC regulation to require conservation authorities to establish community advisory boards, that can include members of the public, to provide advice to the authority. The government is also proposing to make a Minister’s regulation to provide greater clarity that conservation authority by-laws are applicable to the community advisory boards. The by-laws could apply to any matter not addressed by the regulation, such as 27

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community advisory board meetings. The Minister’s regulation would also clarify that the by-laws can speak to any other advisory boards an authority decides to establish. In recognition of the variation in the circumstances of individual conservation authorities, the government is considering an approach to structure the conservation authority community advisory boards with minimal prescribed requirements applied to all the boards, while enabling local flexibility of some aspects of the community advisory board to reflect a conservation authority’s circumstances and to accommodate a conservation authority’s preferences for their use of the community advisory board. The government would defer other specific details related to the composition, activities, functions, duties, and procedures of the community advisory board to a Terms of Reference document, which would be developed and approved by each authority and reiterated in the authority’s by-laws (as enabled by a proposed new regulation to provide greater clarity that conservation authority by-laws may speak to the community advisory boards as prescribed). This Terms of Reference could be amended over time, to ensure the most relevant issues and solutions are considered by the community advisory board and that the membership of the board has the necessary skills to carry out those tasks. The government intends to prescribe certain aspects in regulation related to the composition of the community advisory board, including: • Requiring that members reside in the authority’s jurisdiction • Permitting membership from members of the public • Setting a minimum number of members at 5 • Ensuring, where possible, members represent the geographic range of the authority’s jurisdiction • Ensuring that a variety of members are sought, including youth and indigenous representatives • Enabling the appointment process of members by public notification and application • Setting a minimum of one authority member (and an alternate) be appointed to the community advisory board and a maximum authority representation of 15% • Requiring that administrative support to community advisory boards be provided by the conservation authorities The government intends to prescribe the following aspects related to procedures of the community advisory board: • Requiring that meeting procedures and relevant policies regarding community advisory board operation be outlined in the Terms of Reference, including quorum, chair, vice-chair and secretary and aligned with conservation authority procedures under Conservation Authorities Act s.19.1 administrative by-laws • Requiring that meetings of the community advisory board be open to the public, with limited exceptions

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The government intends to require that the Terms of Reference also outline specific functions and activities of the community advisory board scoped to the authority’s needs, and at a minimum enable community advisory board members to: • Provide advice and recommendations to the authority on the authority’s strategic priorities and associated policies, programs and services • Discuss opportunities to co-ordinate with other environmental initiatives in the authority’s jurisdiction (e.g. municipal) • Identify opportunities for community engagement • Suggest potential community outreach opportunities • Carry out any other functions as identified in the Terms of Reference. The government intends to prescribe the following matters related to accountabilities of the community advisory board: • Stipulating reporting mechanisms and accountability of the community advisory board to the authority • Requiring that all meeting minutes, and the current Terms of Reference, be posted on the internet • Ensuring consistent attendance, codes of conduct etc. (aligned with the s.19.1 conservation authority administrative by-law) • Establishing processes for member removal The government does not intend to prescribe some aspects of the community advisory boards, leaving certain decisions to the authority membership (to be included in the ToR authorities develop for their Community Advisory Boards where applicable) such as: • Total number of community advisory board members • Precise composition or balance of the membership (i.e. the balance of citizens to technical skill sets or rural to urban members, etc.) • When meetings are to occur • Additional activities or functions for the community advisory board as determined by the authority membership • Communication protocol of the community advisory board with the authority • Term/duration of advisory board appointments Conservation authorities would continue to be able to have other advisory boards, should they wish.

PART THREE: OTHER REGULATORY MATTERS

  1. SECTION 29 MINISTER’S REGULATION Once the new section 29 of the Conservation Authorities Act is proclaimed, a Minister’s regulation is proposed to consolidate the current individual authority section 29 ‘Conservation Areas’ regulations regarding activities on lands owned by conservation authorities into one regulation. 29

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The current individual authority regulations were principally based on a provincially approved template. The ministry is intending for the Minister’s regulation to be broadly consistent with the policy principles and provincial content that has been used in the past. The current regulations will continue until such a time that the new Minister’s regulation replaces them. Current section 29 regulations manage activities on all authority owned land including the use by the public of the lands and services available; the prohibition of certain activities; setting fees for access and use of lands including recreational facilities; administrating permits for certain land uses; and protecting against property damage and for public safety. The regulations set out prohibited activities (i.e. damaging property or vegetation, excessive noise), and activities requiring permits (e.g., hunting, fund raising, public performance, public meetings, camping permits, day use permits, permits for all-terrain vehicles, off-road vehicles and snowmobiles), the locations for public access and use (e.g., swimming, boating, fires), time periods for public access, management of animals brought by the public, and motor vehicle use on conservation authority owned land.

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<1,‘

Township

of Frontenac

Islands

HOWE ISLAND OFFICE: 50 BASELINE ROAD, R.R.#4 GANANOQUE, ON K7G 2V6 Phone (613)544-6348Fax (613) 548-7545 skerr@frontenacislands.ca

WOLFE ISLAND OFFICE: PO. BOX 130 , 1191 ROAD 96 WOLFE ISLAND, ON KOH2Y0 Phone (613)385-2216 Fax (613)385-1032 d Iumle frontenacislandsca

Dr. Kieran Moore Medical Officer of Health KFL&A Board of Health 221 Portsmouth Avenue Kingston, ON K7M ’lV5 May 13‘“,2021 Dear Dr. Moore: On May 10, 2021 the Council of The Corporation of the Township of Frontenac endorsed the following resolution in support of the KFL&ACommunity Drug Strategy.

Islands

THAT the Council of the Corporation of the Township of Frontenac Islands receive for information the KFL&A Community Drug Strategy initiative and supports the following; Whereas the Kingston, Frontenac, Lennox & Addington Community Drug Strategy Advisory Committee (CDSAC) supports the call for the decriminalization of people who use drugs, which is an evidence—informed approach that will address the unrelenting overdose crisis in our community and will position drug use as a health issue, rather than an issue of morality, will power or criminal justice; And Whereas the KFL&A CDSAC is a cross—sector planning table that includes sen/ice providers from health, social sen/ices, and enforcement sectors and individuals with lived experience of substance use. And Whereas the KFL&A Board of Health at its meeting held on April 28, 2021, passed a motion supporting the KFL&A Community Drug Strategy Advisory Committee’s statement of support for decriminalization of people who use drugs, recognizing that the opioid crisis continues to devastate communities across Canada including locally in KFL&A region; Be It Resolved That the Therefore Council of the Corporation of the Township of Frontenac Islands endorse and support the KFL&A Community Drug Strategy Advisory Committee’s statement of support for decriminalization of people who use drugs; And Further That this resolution be sent to The Honourable Patty Hajdu Minister of Health, Government of Canada with copies to Mark Gerretsen, MP Kingston and the Islands, Scott Hastings—Lennox Lanark—Frontenac—Kingston, Derek Sloan, and MP MP Reid, Addington, Loretta Ryan, Association of Local Public Health Agencies, and Dr. Kieran Moore, MOH, KFL&A Public Health. —

Yours Truly,

/‘%‘Q//€444.

Darlene Plumley, C.A.O./

rk Township of Frontenac Islands

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2021-28 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its special Council Meeting of May 18, 2021 be confirmed.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 18 day of May, 2021. Read a first and second time this 18 day of May, 2021. Read a third time and finally passed this 18 day of May, 2021.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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