Body: Council Type: Minutes Meeting: Regular Date: May 18, 2021 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council May, 18, 2021 Time: 7:00 PM Location: Electronic Participation/Council Chambers
Meeting # 19 Council Present in Council Chambers: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Council Present via Electronic Participation: Doug Morey (joined at 8:35 pm) Staff: Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Angela Maddocks - Clerk, Jamie Brash - Manager of Facilities and Solid Waste, Brian Kirk - Manager of Operations, Darcy Knott - Director of Fire and Emergency Services Staff Present via Electronic Participation: Claire Dodds - Director of Development Services, Louise Fragnito - Director of Corporate Services and Treasurer, Christine Woods - Senior Planner
Call to Order and Roll Call
a)
The Clerk conducted the roll call as outlined in the attendance listed above. Resolution No. 2021-19-01 Moved by Councillor Sleeth Seconded by Councillor Ruttan That the Council meeting of May 18, 2021 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Deputy Mayor Leonard declared a pecuniary interest with respect to agenda time 12 b) the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2021-19-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the May 18, 2021 Council meeting be approved as presented. Carried
b)
Mayor Vandewal took the opportunity to congratulate the Storrington Lions Club on their 50 years in the community and to recognize their contribution to local needs.
Scheduled Closed Session (at the end of the meeting)
Delegations - not applicable
Minutes of Council May, 18, 2021 6.
Public Meeting- not applicable
Approval of Minutes
a)
April 20, 2021 Council Meeting Resolution No. 2021-19-03 Moved by Councillor Sutherland Seconded by Councillor Barr That the minutes of the April 20, 2021 Council meeting be approved. Carried
b)
May 4, 2021 Council Meeting Resolution No. 2021-19-04 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That the minutes of the May 4, 2021 Council meeting be approved. Carried
c)
May 11, 2021 Special Committee of the Whole Meeting Resolution No. 2021-19-05 Moved by Councillor Barr Seconded by Councillor Ruttan That the minutes of the May 11, 2021 Special Committee of the Whole meeting be approved as amended. Carried
Business Arising from the Minutes - not applicable
Reports Requiring Action
a)
Two (2) Tandem Dump Trucks - Pre Order Resolution No. 2021-19-06 Moved by Councillor Revill Seconded by Councillor Sleeth That Council provide pre-budget approval for two (2) tandem/snow plow dump trucks in the amount of $300,000 each, in order to obtain delivery in 2022 as scheduled in the Public Services Fleet Replacement Plan. Carried
b)
Battersea Road Design Mayor Vandewal removed himself as Chair to propose the amendment identified in Resolution #2021-19-08. Deputy Mayor Leonard assumed the Chair during the discussion and amendment to Resolution #2021-19-07. Resolution No. 2021-19-07 Moved by Councillor Sleeth Seconded by Councillor Roberts That Council approve an increase to the budget for capital project 21-R01 Battersea Road reconstruction from $1.6 million to $2.8 million to be funded by additional 2021 federal gas tax revenues ($568,491.87), development charges ($200,000), and the balance from the Asset Investment Reserve ($431,508).
Resolution No. 2021-19-08
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Minutes of Council May, 18, 2021 Moved by Mayor Vandewal Seconded by Councillor Revill That the resolution be amended to remove the wording “the balance from the Asset Investment Reserve ($431,508) and to add “and the remaining balance to be determined”. Carried Resolution No. 2021-19-09 Moved by Councillor Sleeth Seconded by Councillor Roberts That Council approve an increase to the budget for capital project 21-R01 Battersea Road reconstruction from $1.6 million to $2.8 million to be funded by additional 2021 Federal Gas Tax revenue ($568,491.87), Development Charges ($200,000.00) and the remaining balance to be determined. Carried (as amended) c)
Fire Station #8 A recorded vote was requested with regard to Resolution # 2021-19-14. Councillor Barr, Deputy Mayor Leonard, Councillor Revill, Councillor Ruttan, councilor Sleeth and Councilor Sutherland voted in favour of the resolution. Councillor Roberts and Mayor Vandewal voted against the resolution. Resolution No. 2021-19-10 Moved by Councillor Revill Seconded by Councillor Ruttan That Council support the proposed design changes to the Station #8 Fire Hall as indicated as Attachment #1 to the report prepared by Jamie Brash, Manager of Facilities and Solid Waste; and That Council approve the proposal submitted by Ronald Awde Architect in the amount of $99,990 for the Design and Construction Services of a new Station #8 Fire Hall.
Resolution No. 2021-19-11 Moved by Councillor Sutherland Seconded by Councillor Ruttan Motion to Amend That Council direct staff to report back on comparable costs of using an air source heat pump as the primary method of heating and cooling in the fire hall, including the long term operation cost implications and it’s effect on green house gas emissions compared to fossil fuel alternatives, and report back to Council no later than June 15, 2021 And that Council direct staff to report back on the feasibility, cost and savings associated with installing solar panels for the purpose of joining Hydro One’s net metering program prior to finalizing the design of the new Fire hall including the option of ground mount panels. Carried Resolution No. 2021-19-12 Moved by Councillor Revill Seconded by Councillor Barr That the motion to amend be separated into two separate motions. Carried Resolution No. 2021-19-13 Moved by Councillor Sutherland Seconded by Councillor Ruttan Motion to amend Resolution # 2021-19-10
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Minutes of Council May, 18, 2021 That Council direct staff to report back on the comparative costs of using an air source heat pump as the primary method of heating and cooling in the fire all including the long term operating cost implications and it’s effect on green house gas emission compared to fossil fuel alternatives, and report back to Council no later than June 15, 2021. Carried Resolution No. 2021-19-14 Moved by Councillor Sutherland Seconded by Councillor Ruttan That Council direct staff to report back on the feasibility, costs and savings associated with installing solar panels for the purpose of joining Hydro One’s net metering program prior to finalizing the design of the new Fire Hall including the option of ground mount panels. Carried (Recorded Vote) Resolution No. 2021-19-15 Moved by Councillor Revill Seconded by Councillor Ruttan That Council support the proposed design changes to the Station #8 Fire Hall as indicated in Attachment # 1 of the report prepared by Jamie Brash, Manager of Facilities and Solid Waste, and; That Council approve the proposal submitted by Ronald Awde Architect in the amount of $99,990.00 for the Design and Construction Services of a new Station #8 Fire Hall, and That Council direct staff to report back on comparative costs of using an air source heat pump as the primary method of heating and cooling in the fire hall, including the long term operating cost implications and it’s effect on green house gas emissions compared to fossil fuel alternatives, and report back to Council no later than June 15, 2021, and That Council direct staff to report back on the feasibility, cost and savings associated with installing solar panels for the purpose of joining Hydro One’s net metering program prior to finalizing the design of the new Fire Hall including the option of ground mount panels. Carried (as amended) d)
Site Plan Control Agreement - SP-02-19-L - Mobile Kitchens Canada See By-law 2021-26
e)
Site Plan Control Agreement - SP-01-21-B - Marchildon/Smith See By-law 2021-27
f)
Lake Ecosystem Grant Program Resolution No. 2021-19-16 Moved by Councillor Ruttan Seconded by Councillor Revill That South Frontenac Council approves the Lake Ecosystem Grant program as attached to the report dated May 18, 2021 prepared by Christine Woods, Senior Planner and Gillian Lash, Chair of the Lake Ecosystem Advisory Committee. . Carried
g)
Summer Meeting Schedule
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Minutes of Council May, 18, 2021 Resolution No. 2021-19-17 Moved by Deputy Mayor Leonard Seconded by Councillor Roberts That Council suspend the rules of the procedural By-law 2017-76 and schedule the summer Council meetings for July 13, 2021 and August 17, 2021. Carried 10.
Committee Meeting Minutes - not applicable
By-laws
a)
By-law 2021-26 - Site Plan Agreement with Mobile Kitchens Canada Inc. Resolution No. 2021-19-18 Moved by Councillor Barr Seconded by Councillor Sutherland That the following by-laws be given first and second reading: • By-law 2021-26 • By-law 2021-27 Carried Resolution No. 2021-19-19 Moved by Councillor Roberts Seconded by Councillor Ruttan That By-law 2021-26, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Mobile Kitchens Canada, be given third reading, signed and sealed. Carried
b)
By-law 2021-27 - Site Plan Agreement with Guy Marchildon and Nicole Smith Resolution No. 2021-19-20 Moved by Councillor Sleeth Seconded by Councillor Sutherland That By-law 2021-27, being a by-law to authorize the Mayor and the Clerk to executive a Site Plan Agreement on behalf of the Corporation of the Township of South Frontenac and Guy Marchildon and Nicole Smith, be given third reading signed and sealed. Carried
Reports for Information
a)
Tender No. PS-2021-22- Water Truck
b)
Accounts Payable and Payroll Listing
Information Items
a)
Rideau Valley Conservation Authority - 2020 Annual Report
b)
Proposed Education Development Charge Conseil des ecoles publiques de l’Est de l’Ontario (CEPEO)
c)
Opioid Crisis - Peterborough County information provided by Chief of Paramedics to Warden Vandewal et al
d)
Ministry of the Environment, Conservation and Parks - Regulations Defining Core Mandate and Improving Governance, Oversight and Accountability of Conservation Authorities
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Minutes of Council May, 18, 2021 e)
Township of Frontenac Islands - KFL&A Community Drug Strategy
Notice of Motions
Announcements/Statements by Councillors
a)
Councillor Sleeth asked for an update on the fence that is obstructing sight lines at the intersection of Battersea Road and Water Street as he continues to receive calls of concern about visibility at this location. Brian Kirk, Manager of Operations, indicated that there will have to be adjustments made or that the fence be resituated at an angle for safety.
b)
Deputy Mayor Leonard commended the Public Services staff on work recently done to Clair and Leveque Roads. He felt these roads are in the best shape they have been in in years. Brian Kirk assured the Deputy Mayor he would pass on this note of appreciation and noted that the use of clean aggregate is more effective for these types of roads.
c)
Mayor Vandewal noted the recent tragedy at the Point last week where a young girl drowned.
Question of Clarity (from the public on outcome of agenda items)
a)
There were no questions of clarity from the public.
Closed Session
a)
Council will move into a closed session as permitted by the Municipal Act, Section 239.2 (c) to discuss a proposed or pending acquisition or disposition of land by the municipality or local board; with regard to the Bellrock Mill Resolution No. 2021-19-21 Moved by Councillor Barr Seconded by Councillor Sleeth That Council move into a closed session as permitted by the Municipal Act, Section 239.2 (c) to discuss a proposed or pending acquisition or disposition of land by the municipality or local board; regarding the Bellrock Mill property. Carried
b)
Verbal Update from the CAO regarding Bellrock Mill property
c)
Move out of Closed Session Resolution No. 2021-19-22 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That Council move out of closed session. Carried
Confirmatory By-law
a)
By-law 2021-28 Resolution No. 2021-19-23 Moved by Councillor Ruttan Seconded by Councillor Revill
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Minutes of Council May, 18, 2021 That By-law 2021-28, being a by-law to confirm generally the previous actions of the Council of the Township of South Frontenac, be given first and second reading this 18 day of May 2021. Carried Resolution No. 2021-19-24 Moved by Councillor Sutherland . Seconded by Councillor Barr That By-law 2021-28, being the confirmatory by-law, be given third reading, signed and sealed this 18 day of May 2021. Carried 19.
Adjournment
a)
Resolution Resolution No. 2021-19-25 Moved by Councillor Morey Seconded by Councillor Roberts That the Council meeting of May 18, 2021 be adjourned at 8:59 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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