Body: Council Type: Minutes Meeting: Regular Date: October 18, 2016 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council October, 18, 2016 Time: 6:00 PM Location: Council Chambers
Meeting # 33 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2016-33-1 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT the Council meeting of October 18, 2016 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Deputy Mayor Sutherland declared a pecuniary interest with respect to Agenda Item 7 (b). Councillor Sleeth declared a pecuniary interest with respect to Agenda Item 7 (b). Mayor Vandewal declared a pecuniary interest with respect to Page 7 of the Accounts Payable and Payroll Listing.
Scheduled Closed Session
a)
Resolution Resolution No. 2016-33-2 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT Council move into closed session to adopt previous closed session minutes and to discuss litigation. Carried
e)
Resolution Resolution No. 2016-33-4 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Page 2 of 8 Minutes of Council October, 18, 2016 5.
Public Meeting - n/a
Approval of Minutes
a)
Minutes of the October 4, 2016 Council meeting Resolution No. 2016-33-5 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approves the minutes of the October 4, 2016 Council meeting. Carried
b)
Minutes of the October 11, 2016 Committee of the Whole meeting Resolution No. 2016-33-6 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council approves the minutes of the October 11, 2016 Committee of the Whole meeting Carried
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: Harrowsmith CIP (See By-laws 2016-64 & 2016-65)
b)
Wayne Orr, Chief Administrative Officer re: Support for Solar Project under the FIT 5.0 Program Resolution No. 2016-33-7 Moved by Deputy Mayor Sutherland Seconded by Councillor Sleeth THAT Projects numbered 2, 12 and 13 be voted on separately. Carried Resolution No. 2016-33-8 Moved by Councillor Roberts Seconded by Councillor Revill THAT Council support the construction and operation of the projects numbered 1- 17 excluding 2, 12 and 13 as detailed in the FIT5.0 projects listing included in the October 12, 2016 report, And That Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. And That Council authorize the Mayor to sign a Land Use Restriction Exemption Resolution for applicable projects. Carried Resolution No. 2016-33-9 Moved by Councillor Roberts Seconded by Councillor Revill THAT Council support the construction and operation of the projects numbered 2, 12 and 13 as detailed in the FIT5.0 projects listing included in the October 12, 2016 report,
Page 3 of 8 Minutes of Council October, 18, 2016 And That Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. And That Council authorize the Mayor to sign a Land Use Restriction Exemption Resolution for applicable projects. Carried c)
Angela Maddocks, Executive Assistant re: Notice of Motion Carbon Tax Resolution No. 2016-33-10 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill Whereas South Frontenac residents and government could pay up to 3.5 million dollars into the Greenhouse Gas Reduction Account under Ontario’s cap and trade program, And whereas this money will be used to provide a 2 billion dollar fund to help fund transformation to a low carbon economy, And whereas, the Cap and Trade program and a carbon reduction plan in general will have broader acceptance and be better spent if residents can see it is being spent in their community and as much as possible under their control, Be it resolved that South Frontenac Council, ask the provincial government for an accounting of how that money is spent in each municipality, and Further be it resolved that a portion of the Greenhouse Gas Reduction Account money be allocated to each Municipal Council, based on their population, to be spent on new carbon reduction initiatives that are determined by the Township, similar to the Gas tax fund and Further be it resolved that this resolution be forwarded to the Association of Municipalities of Ontario for their consideration. Carried
d)
Angela Maddocks, Executive Assistant, re: Notice of Motion - MNRF and Johnston Point Resolution No. 2016-33-11 Moved by Councillor McDougall Seconded by Councillor __________________ THAT the resolution wording be changed to: on-going discussion instead of “any proposed trade-off be discussed”.
Resolution No. 2016-33-12 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill Whereas there are significant community concerns about ongoing development on Johnson’s Point, and Whereas both the MNRF survey and the Township review by Macintosh Perry found species at risk not identified by the developer, and
Page 4 of 8 Minutes of Council October, 18, 2016 Whereas the Township is a party to the development agreement on Johnson’s Point, and Whereas the health of our lakes and environment is a priority for the Township, Therefore be it resolved that the MNRF discuss any trade-off with the BatterseaLoughborough Lake Association and Council before it is finalized, and Further that Council be updated by the MNRF on negotiations with the Developer on the progress of the species at risk benefit agreement, and Further that the Township be keep abreast of future developments as party to all correspondence between the developer and the MNRF. Carried 8.
Reports Requiring Action
a)
Louise Fragnito, Treasurer, re: Ontario Community Infrastructure (See By-law 2016-66)
b)
Lindsay Mills, Planner, re: Review of Application for Site Plan - Part Lot 5, Concession III, Loughborough
c)
Lindsay Mills, Planner, re: Closing of Road Allowance - Part Lots 21 and 22, Concessions VIII and IX, Storrington District Resolution No. 2016-33-13 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receive the Planning Report dated October 12, 2016 and consider a request to close and transfer ownership of a portion of unopened road allowance in the District of Storrington. Carried
d)
Mark Segsworth, Public Works Manager, re: OCIF Top Up - Bedford Road Resolution No. 2016-33-14 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the rehabilitation of Bedford Road from Sydenham to Alton Road be endorsed as the Township of South Frontenac’s submission for OCIF Top-Up. AND THAT the Township apply for 90% of funding. Carried
e)
Mark Segsworth, Public Works Manager, re: PW-P05-2016 Asbestos Assessment of Facilities Resolution No. 2016-33-15 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approve the proposal submitted by S2S Environmental Inc. for RFP PW-P05-2016 Asbestos Assessment, South Frontenac Facilities at a cost of $27,670.00 plus HST. Carried
Page 5 of 8 Minutes of Council October, 18, 2016 f)
Mark Segsworth, Public Works Manager, re: RFP P03-2016 Bridge Engineering and Design of Green Bay Road Bridge and Moreland Dixon Culvert Resolution No. 2016-33-16 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council award the contract of RFP P03-2016 Bridge Engineering and Design of Green Bay Road Bridge and Moreland Dixon Culvert to Keystone Bridge Management, for a total of $38,000.00 based on estimated construction costs. Carried
g)
Wayne Orr, Chief Administrative Officer, re: Kingston Humane Society Contract Renewal Resolution No. 2016-33-17 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council authorize the Mayor and CAO to execute a three year contract for the period 2017-2019 with the Kingston Humane Society for the provision of pound services. Carried
Committee Meeting Minutes
a)
Minutes of the South Frontenac Recreation meeting held September 19, 2016
b)
Police Service Board Meeting of June 16, 2016 Resolution No. 2016-33-18 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receives for information the minutes of the following committee meetings: • South Frontenac Recreation meeting of September 19, 2016 • Police Services Board meeting of June 16, 2016 Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
3rd Quarter Building Activity Report for 2016
By-Laws
a)
By-law 2016-63 - Site Plan Agreement with P Snider Resolution No. 2016-33-19 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the following by-laws be given first and second reading: • By-law 2016-63 • By-law 2016-64 • By-law 2016-65
Page 6 of 8 Minutes of Council October, 18, 2016 •
By-law 2016-66 Carried
Resolution No. 2016-33-20 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-63, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Percy Snider, be given third reading signed and sealed. Carried b)
By-law 2016-64 - Designate Harrowsmith as Community Improvement Area Resolution No. 2016-33-21 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-64, being a by-law to designate the village of Harrowsmith as a Community Improvement Project Area, be given third reading signed and sealed. Carried
c)
By-law 2016-65 - Adopt the Community Improvement Plan for Harrowsmith Resolution No. 2016-33-22 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-65, being a by-law to adopt a Community Improvement Plan respecting the redevelopment, revitalization, prosperity and beautification of the Village of Harrowsmith be given third reading, signed and sealed. Carried
d)
By-law 2016-66 - Agreement with OCIF Resolution No. 2016-33-23 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-66 being a by-law to authorize the execution of the Municipal Contribution Agreement for the Ontario Community Infrastructure Fund, be given third reading signed and sealed. Carried
Information Items
a)
Pascale Clement, Administrative Coordinator, FCM, re: Basic Income Guarantee
b)
Lynn Dollin, AMO President, re: AMO Seeks Council Resolution
c)
Ontario Municipal Board Review
d)
Rob Snetsinger, re: Environmental Impact Assessment - Magenta Waterfront Development - Johnston Point
e)
Terry Murphy, General Manager, Quinte Conservation, re: Drought Planning
Page 7 of 8 Minutes of Council October, 18, 2016 f)
Meela Melnik-Proud, re: MNRF Letter to the Township - Johnston Point
g)
Inverary Youth Activities Association, re: Financial Support for Playground upgrades
h)
Storrington Lions Club, re: Financial Support for Hall Upgrades
i)
Letter to OMAFRA re: Council resolution on Land Classification
j)
Brian Ward, re: Battersea Loughborough Lake Assoc - Johnston Point Comments
Notice of Motions
a)
Deputy Mayor Sutherland served notice of motion to have the “Sydenham Walking Tour” digitized and mapped to be put on the township website.
Announcements
a)
Deputy Mayor Sutherland inquired abut having the historical sites in South Frontenac incorporated into a local tour incentive as part of economic development.
b)
Mayor Vandewal noted that grade 5 students from Loughborough Public School will be visiting this Thursday in the Council Chambers in conjunction with “Local Government Week”. Mayor Vandewal reminded Council of the Wardens Banquet in Sharbot Lake tomorrow evening.
Question of Clarity (from the public on outcome of agenda items)- n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2016-67 Resolution No. 2016-33-24 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-67, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 18 day of October, 2016. Carried Resolution No. 2016-33-25 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-67, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 18 day of October, 2016. Carried
Adjournment
a)
Resolution Resolution No. 2016-33-26
Page 8 of 8 Minutes of Council October, 18, 2016 Moved by Councillor Barr Seconded by Councillor Roberts THAT the meeting be adjourned at 8:05 pm. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
