Published September 18, 2018
Word Count 20306 words
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Body: Council Type: Agenda Meeting: Regular Date: September 18, 2018 Collection: Council Agendas Municipality: South Frontenac

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Page 1 of 69

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: 7:00 PM, DATE: Tuesday, September 18, 2018 PLACE: Council Chambers. 1.

Call to Order

a)

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Scheduled Closed Session - n/a

***Recess - reconvene at 7:00 p.m. for Open Session

Delegations - n/a

Public Meeting - n/a

Approval of Minutes

a)

September 4, 2018 Council Meeting

3-8

b)

September 11, 2018 Committee of the Whole Meeting

9 - 13

Business Arising from the Minutes

a)

Notice of Motion - Public Library Month Proclamation

14

b)

Inverary Youth Activities - Funding

15

Reports Requiring Action

a)

Fire Department - Establishing and Regulating By-law (See By-law 2018-56)

b)

2019 Budget Cycle

c)

Amendment to Portland By-law 97-23 -Closing of Adelaide St (See By-law 2018-55)

22 - 27

d)

FCM Municipal Asset Management Program Funding

28 - 29

e)

Tender #PW-2018-14 - Loughborough Waste Disposal Site Phase 1

f)

Capital Expenditures at Centennial Dog Park and Point Multiuse Court Fencing

16 - 20

21

30

31 - 32

Page 2 of 69

g)

Road Closure of Multiple Roads in Harrowsmith (See By-law 201857)

33

h)

Parking and Traffic Restrictions (See By-law 2018-58)

34

i)

Alignment of Titles

35

Committee Meeting Minutes - n/a

By-laws

a)

By-law 2018-55 - Road Closing of Adelaide St

b)

By-law 2018-56 - Fire Department -Establishing and Regulating Bylaw

c)

By-law 2018-57 - Road Closings in Harrowsmith

d)

By-law 2018-58 - Parking Restrictions on Perth Road and MorelandDixon Road

Reports for Information

a)

Summer Program Report

36 37 - 45

46 47 - 48

49 - 53

View clip created to promote the Drop In Program: https://www.youtube.com/watch?v=sTbY9fkEHzE&feature=youtu.be b)

Accounts Payable and Payroll Listing

Information Items

a)

2019 Blue Box Steward Funding

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

a)

By-law 2018-59

Adjournment

54 - 67

68

69

Page 3 of 69 Minutes of Council September, 4, 2018 Time: 7:00 PM Location: Council Chambers

Meeting # 18 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk, Claire Dodds, Director of Development Services. 1.

Call to Order

a)

Resolution Resolution No. 2018-18-01 Moved by Deputy Mayor Revill Seconded by Councillor Sutherland THAT the Council meeting of September 4, 2018 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

a) Deputy Mayor Revill declared a pecuniary interest with respect to agenda item 13 (a), the Accounts Payable and Payroll Listing. 3.

Approval of Agenda

a)

Resolution Resolution No. 2018-18-02 Moved by Councillor Sutherland Seconded by Deputy Mayor Revill THAT the agenda be approved as presented. Carried

Scheduled Closed Session - n/a

***Recess *** - n/a

Introductions

a)

Mayor Vandewal introduced Claire Dodds who will be assuming the role of Director of Development Services for South Frontenac on September 10.

Delegations

a)

Don MacQuarrie & Connie Baran-Gerez, re: North Shore Cres/Road Signage Don MacQuarrie provided details on a pulmonary embolism that his wife suffered, the 9-1-1 call that resulted in the ambulance driving past their home to the continued challenges she faces as a result of her heart stopping and having no pulse for 15 minutes. Other residents on North Shore Crescent have experienced issues with delays and deliveries due to road signage. He presented a petition from 25 residents that included a request for replacing

Page 4 of 69 Minutes of Council September, 4, 2018 existing signs with larger ones that have directional arrows, updating geographic data to GPS manufacturers and reporting on the feasibility and cost of re-naming North Shore Crescent and canvassing residents for their approval. Councillor Sutherland thanked Mr. MacQuarrie for attending and spoke to other comments he received as a result of canvassing this area. He felt there is a clear problem here that needs to be addressed before another incident occurs. Councillor Schjerning commented that from the ambulance aspect, the lower tier municipalities update the County who in turn provide updates to other agencies and GPS manufacturers. He confirmed that in this case, the delay of the ambulance to the MacQuarrie home was human error, it was the mistake of the ambulance driver as there was a GPS in the vehicle. He suggested that staff provide a report to Council on the number of roads township wide that have similar road names and may be affected by the same scenario. He noted that options to consider in the process is a criteria for renaming, the cost of proposed name changes and the timelines for notification. Councillor Sleeth questioned the Public Works Manager on the type of signage and time involved in replacing the North Shore Crescent and North Shore Road signs. Mark Segsworth indicated that similar signage (with directional arrows) used on arterial roads is larger and that these could be produced and installed with directional arrows in about two weeks. Deputy Mayor Revill recognized that there may be additional conflicts but supported addressing this issue immediately and deal with other conflicts in the long term. Councillor Barbeau questioned the recommended three steps for improvements and if re-naming was done, was there a need to follow through with the steps 1 and 2. Don MacQuarrie noted that they are not necessarily asking for the crescent to be renamed but would be open to further discussions and recognized that changing each individuals identification would be time consuming. Councillor Roberts felt that one incident was enough and the township should move forward with new signage. Councillor Barr agreed with the comments from Deputy Mayor Revill. Mayor Vandewal indicated he was more in favour of sending the matter back to the Public Services Committee for recommendations. He suggested the mobile message sign could be used temporarily. The cost and time associated with a road name change also needs to be considered. Councillor McDougall agreed with Mayor Vandewal however he felt the signage should be dealt with right away. Resolution No. 2018-18-03 Moved by Councillor Sleeth Seconded by Councillor Roberts THAT Council approve the three recommendations outlined in the presentation concerning North Shore Road and North Shore Crescent and direct staff to change the signage as soon as possible. Carried Resolution No. 2018-18-04 Moved by Councillor Sutherland Seconded by Deputy Mayor Revill

Page 2 of 6

Page 5 of 69 Minutes of Council September, 4, 2018 AMENDMENT AND THAT staff provide a report to Council on other roads where there may be an issue with similar road names. Carried 8.

Public Meeting - n/a

Approval of Minutes

a)

August 7, 2018 Council Meeting Resolution No. 2018-18-05 Moved by Deputy Mayor Revill Seconded by Councillor Sutherland THAT Council approves the minutes of the August 7, 2018 Council meeting. Carried

Business Arising from the Minutes - n/a

Reports Requiring Action

a)

Council Compensation Review The Council Compensation Committee members were present with Sandy Cameron providing a brief overview of their process and to answer any questions. Mayor Vandewal and Council thanked the Council Compensation Committee for their research and detailed reporting. Councillor Sutherland proposed an amendment to split the motion with bullet 1) being a separate motion and bullets 2) to 6) being a separate motion. No one seconded this motion to amend. Councillor Roberts proposed an amendment to the motion. Mayor Vandewal requested a recorded vote on the original motion as amended. Councillors Barbeau, Barr, McDougall, Roberts and Deputy Mayor Revill voted in favour. Mayor Vandewal and Councillors Schjerning, Sleeth, and Sutherland voting against it. Resolution No. 2018-18-06 Moved by Councillor Roberts Seconded by Councillor Barbeau AMENDMENT THAT the Deputy Mayor compensation be $19,561.00. Carried Resolution No. 2018-18-07 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill THAT THAT Council adopt the following recommendations of the Citizen Advisory Committee: 1.Effective January 1, 2019, Council Compensation be set at: Mayor - $33,621 Deputy Mayor - $19,561 (as amended) Councillor - $15,084 2.That the Mayor receive no additional honorarium for meetings 3.That the meeting fees for the Deputy Mayor and Councillors continue to be compensated at $50.00 per meeting or $150 for a full day meeting

Page 3 of 6

Page 6 of 69 Minutes of Council September, 4, 2018 4.That an honorarium for attendance at Conferences continue to be paid as per the existing policy for all members of Council 5.That the monthly allowance for communication costs be increased to $100 6.That future adjustments (beyond January 1, 2019) be tied to the percentage change negotiated for unionized employees. Carried b)

Road Allowance Exchange - Norman Lane Resolution No. 2018-18-08 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council approve a request to close and sell a portion of an unused road allowance and, in turn, purchase land for use as a road at the current intersection of Norman Lane with Perth Road and direct staff to proceed with engaging a surveyor for the purposes of this transaction. Carried

c)

Portable Variable Message Signs Resolution No. 2018-18-09 Moved by Councillor Barr Seconded by Councillor Roberts THAT the CAO be authorized to enter into an Agreement with the Ontario Ministry of Transportation for the care and control over four (4) Portable Variable Message Signs during emergency closures of Provincial Highways. Carried

d)

Off Leash Dog Park See By-law 2018-53

e)

Councillor Roberts - Garrett’s Legacy - Pending Legislation re: Moveable Soccer Goals Resolution No. 2018-18-10 Moved by Councillor Barr Seconded by Councillor Roberts THAT Council support the Storrington Soccer Association with regard to impending legislation that will prohibit the use of moveable soccer goals and that MPP, Randy Hillier and the Leader of the Opposition be notified of this decision. Carried

Committee Meeting Minutes

a)

Storrington District Recreation meeting held June 18, 2018

b)

Loughborough District Recreation meeting held July 23, 2018

c)

Lake Association Meeting held August 23, 2018 Resolution No. 2018-18-11 Moved by Councillor Barr Seconded by Councillor Roberts THAT Council receives for information the minutes of the following committee meetings: • Storrington District Recreation meeting held June 18, 2018 • Loughborough District Recreation meeting held July 23, 2018 • Lake Association meeting held August 23, 2018

Page 4 of 6

Page 7 of 69 Minutes of Council September, 4, 2018 Carried 13.

By-laws

a)

By-law 2018-53 - Amend By-law 2001-66 Resolution No. 2018-18-12 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-53 be given first and second reading. Carried Resolution No. 2018-18-13 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-53, being a by-law to amend By-law 2001-66 and establish an off leash dog park and the rules for its use, be given third reading, signed and sealed. Carried

Reports for Information

a)

Accounts Payable and Payroll Listing

b)

Crossing Guard Contract

Information Items

a)

Laurie Preston, re: development concerns for the south branch of Buck Lake

b)

Linda Bates - Thanks to Fire Department for assistance at Car Show

Notice of Motions - n/a

Announcements/Statements by Councillors

a)

Councillor Sleeth noted that October 17 is the official date for legalizing cannabis and questioned what measures the township should have in place for possible use of cannabis at township owned recreational facilities. Wayne Orr indicated that the Smoke Free Ontario Act prohibits the use in public places but noted this legislation is now in limbo with the new provincial government Councillor Schjerning reported that at the AMO conference he attended a two hour presentation with input from representatives from various ministries, the OPP, and a solicitor. There is still a lot of uncertainty however an option for municipalities is to opt out of allowing retail stores within their jurisdiction to sell. He felt this would be a new Council decision.

Question of Clarity (from the public on outcome of agenda items)

a)

In reference to the delegation and the road naming, Fran Willes explained that at the time Bell Canada controlled the 9-1-1 system and the criteria for road naming. There were lots of volunteers involved in the process at the time.

b)

Wilma Kenny sought clarification on the Council Compensation report with respect to honorariums. Wayne Orr explained that the Deputy Mayor and Councillors get paid $50 for Committee of the Whole meetings and other committee meetings outside of the

Page 5 of 6

Page 8 of 69 Minutes of Council September, 4, 2018 formal Council meeting. 19.

Closed Session - n/a

Confirmatory By-law

a)

By-law 2018-54 Resolution No. 2018-18-14 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2018-54, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 4 day of September 2018. Carried Resolution No. 2018-18-15 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2018-54, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 4 day of September, 2018. Carried

Adjournment

a)

Resolution Resolution No. 2018-18-16 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the Council meeting of September 4, 2018 be adjourned at 8:10 p.m. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 6 of 6

Page 9 of 69

Minutes of Committee of the Whole September 11, 2018

Time: 7:00 pm Location: Council Chambers Meeting # 19 Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Claire Dodds, Director of Development Services, Angela Maddocks, Deputy Clerk, Megan Reuckwald, Planner 1.

Call to Order

a)

Mayor Vandewal called the meeting to order at 7:00 pm. A moment of silence was observed in memory of Township employee, Bill Francis who passed away on September 10, 2018.

Declaration of pecuniary interest and the general nature thereof

a)

There were no declarations.

Approval of Agenda

a)

The agenda was approved as presented.

Scheduled Closed Session - n/a

Recess - n/a

Public Meeting

a)

Z-18/08 - Concession 7, Part Lot 16, Storrington District - 1994 Sunbury Road

b)

Z-18/09 - Concession 14, Part Lot 25, Loughborough District - 7656 Perth Road - Kolodziejcak The purpose of this application is to rezone the subject property as a condition of consent application S-12-18-L. Consent application S-12-18-L was for the separation and reconfiguration of two lots that merged on title under Section

Page 10 of 69 Committee of the Whole September 11, 2018 50(3) of the Planning Act. Rezoning the property will recognize the deficiency in waterfrontage along Buck Lake and area for the severed lot and the deficiency in area for the retained rural lot. Councillor Sutherland asked if under this zoning, could the owners operate a tent and trailer park. Ms. Reuckwald confirmed that this would not be a permitted use. Megan Reuckwald circulated a copy of two emails received, one from Joe Vankoughnett, 1024 Over the Hill Lane and one from Scott Hicks, 3037 Hilltop Lane, that outlined their concerns regarding the rezoning. (A copy of the emails will be attached to the report for the rezoning). Ms. Reuckwald confirmed that the new zoning will not permit a tent and trailer park. Kasha Kolodziejcak, 1050 Over the Hill Lane, confirmed that the intended use is strictly residential, for family use only. They may, on occasion put up a tent when family visits from out of the area and felt this would not be an unusual use. Joe Vankoughnett, 1024 Over The Hill Lane, asked for a listing of the permitted uses. Ms. Reuckwald will forward a copy of the zoning to Mr. Vankoughnett. c)

Z-18/10 - Concession 1, Part Lot 19, Storrington District - 3832 Davidson Road

d)

Z-18/11 - Concession 5, Part Lot 6, Loughborough District - 1036 Storm Haven Lane - Storms The purpose of this application is to rezone a portion of the subject property from Rural - RU to Limited Service Residential - Waterfront (RLSW) as a

Page 2 of 5

Page 11 of 69 Committee of the Whole September 11, 2018 condition of consent application S-48-18-L. Consent application S-48-18-L was for a lot addition to an abutting vacant property with frontage along Sydenham Lake. Rezoning the lot addition lands will result in the addition being zoned the same as the benefitting lands. Fran Willes, on behalf of herself and her husband John were supportive of this application for rezoning. There were no comments from Council. 7.

Delegations

a)

Alan Boyce, Secretary & Andy Adamson, President, Portland District & Area Historical Society, re: Update on Activities Alan Boyce reviewed his presentation with Council on the achievements and goals for the South Frontenac Museum and preservation of historical data.

b)

Judy Borovskis, Treasurer - Inverary Youth Activities, re: Request for financial support Judy Borovskis reviewed her presentation with Council regarding the status of their finances for the Inverary Youth Activities and the operations of the Ken Garrett Memorial Park. Council was supportive of some type of assistance and offered the following suggestions: • possible amalgamation between the township owned park with Ken Garrett park. • look for an opportunity through accessibility grants to upgrade washrooms • offer a grant in lieu to help offset operational costs for September • consider a funding strategy in the 2019 budget as a one-time financial contribution • proposed lawn maintenance done by township similar to Verona Lions Club Mini Park • caution that the township can’t fund on a continual basis, $25,000 already donated towards playground equipment and the annual contribution of $600 through recreation • look at what may be available in the 2018 budget to help out in the immediate future Council directed the CAO to provide a report on September 18 based on the suggestions above.

Reports Requiring Direction - n/a

Reports for Information - n/a

Rise & Report from Committees of Council

a)

County Council Councillor McDougall provided an update on the following items: • 50th Anniversary celebration of Fairmount Home • ongoing discussions about the consolidation of administrative buildings with CRCA and the township. • EOWC delegation status at AMO about data service • Possible expansion of Hwy 7 to four lanes and the concerns from Central Frontenac on the impact of local economic development if the

Page 3 of 5

Page 12 of 69 Committee of the Whole September 11, 2018 expansion occurs Councillor Sleeth asked about the county branded vehicles and if everyone had access to these vehicles. Councillor McDougall indicated that there are three vehicles used by the planning department and the economic development staff. b)

Arena Board Deputy Mayor Revill reported that the main road into the arena parking lot is being improved in conjunction with improvements being made to the Arena Boundary Road. Testing has been completed on the ammonia system and there was no evidence of leakage. The ice is now in. The board continues to budget for the eventual replacement of the main floor. Councillor Roberts noted that concerns about ice time for some of the participants has been addressed.

c)

Police Services Board Councillor Barbeau provided an update on the “ride along” opportunity he had with the OPP. This provided him with a unique perspective on the day to day operations, he noted that he had not had a concept of what they do and he encouraged other Council members to take participate if they are given the chance.

d)

Cataraqui Region Conservation Authority Deputy Mayor Revill reported that the CRCA staff have been focused on the facility review and the budget process is beginning.

e)

Quinte Region Conservation Authority Councillor Roberts reported that there were no summer meetings, however one is scheduled for next week. No updates at this time.

f)

Rideau Valley Conservation Authority Councillor Barr reported that the last meeting was in July and there was a focus on a review of staffing and amalgamation of responsibilities.

Information Items

a)

Jon Pegg, Chief of Emergency Management, re: 2017 Compliance

b)

Patricia Enright, Chief Librarian, Kingston Frontenac Public Library, re: Public Library Proclamation

c)

Randy Hillier, MPP, re: Sunbury Road EDR/Road 38 Public Information Session

d)

Lakes and Trails Festival - Thanks for support Councillor Schjerning commended Councillor Sutherland on the work he has put into making the Lakes and Trails Festival such a successful event in the

Page 4 of 5

Page 13 of 69 Committee of the Whole September 11, 2018 community. 12.

Notice of Motions

a)

Councillor Sutherland served a notice of motion to support the Public Library Proclamation.

Announcements/Statements by Councillors - n/a

Question of Clarity (from the public on outcome of agenda items) - n/a

Closed Session - n/a

Adjournment

a)

The meeting adjourned at 8:40 pm.

Page 5 of 5

Page 14 of 69

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: September 18, 2018 SUBJECT: Notice of Motion – Library Month Proclamation RECOMMENDATION That Council support the notice of motion and proclaim the month of October as Canadian Library Month 2018 and October 14- 20, 2018 as Ontario Public Library Week to recognize the vital service that public libraries provide in our community.

BACKGROUND Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Committee of the Whole Meeting of September 11, 2018, Councillor Sutherland served a notice of motion to support the request from Patricia Enright, Chief Librarian and CEO of the Kingston Frontenac Public Library to proclaim the month of October as Canadian Library Month and October 14-20 as Ontario Public Library Week for 2018. Public Libraries offer access to information, support personal growth, economic renewal and quality of life and are a vital service to our communities. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on.

ATTACHMENTS Correspondence from Patricia Enright, Chief Librarian/CEO, Kingston Frontenac Public Library Submitted/approved by: Angela Maddocks Deputy Clerk

Our strength is our community.

Page 15 of 69

REPORT TO COUNCIL CLERK’S DEPARTMENT AGENDA DATE:

September 18, 2018

SUBJECT:

Inverary Youth Activities Inc.

RECOMMENDATION: THAT Council approve an increase in the annual grant to offset operating expenses of Inverary Youth Activities Inc. from $600 to $1,650; and that this be funded from the “Grants to Organizations / Individuals” budget line. AND THAT staff further explore options for supporting Inverary Youth Activities Inc., including conversations with the group itself and SFRC. AND THAT this matter be brought back during the 2019 budget process. BACKGROUND: Inverary Youth Activities Inc. has owned and operated Ken Garret Memorial Park since 1975. They are a not for profit group lead by a volunteer board who oversee the operation of three ball diamonds, associated programs, a canteen and playground equipment. A long standing grant of $600, to offset the park’s operating costs, has been paid to the group through the Township’s local recreation committee. In 2017, in addition to the operating grant, Council provided a onetime $20,000 grant towards playground improvements. This decision was in part supported by redirecting funds that would otherwise have been spent on Township owned facilities. The group appeared as a delegation before Council on September 11 to request financial support in the amount of $10,000 to $15,000. The group is very active and has been able to self-fund its operating costs. 2018 seen the group face several major capital expenses that the group had not foreseen. Following the presentation various ideas and comments were raised, each noted in the minutes. Staff will further explore options and bring a report back as part of the 2019 budget cycle. FINANCIAL/STAFFING IMPLICATIONS: Following the proposed increase in operating grant, the Grants to organization / individuals will have approximately $4,000 which remains unallocated.

ATTACHMENTS: None

Submitted/approved by:

Prepared by:

Wayne Orr

Wayne Orr

Our strength is our community.

Page 16 of 69

REPORT TO COUNCIL FIRE SERVICES AGENDA DATE:

September 18, 2018

SUBJECT:

Establish and Regulating Bylaw – Fire Services

RECOMMENDATION: That Council consider and approve the revised and updated Bylaw to Establish and Regulate the Fire Department. BACKGROUND: As part of the hiring expectations of the new Fire Chief, an operational review is being conducted of the current status of the Fire Services for the Township of South Frontenac. This includes Recruitment needs, Station locations, Equipment and Fleet Capital needs, Training, Policy and Legislative compliance. The Fire Chief has identified gaps and deficiencies which need to be addressed in the coming years to continue to meet the expectations of the community and provide adequate fire protection for the public. The starting place for the entire review is the Establishing and Regulating Bylaw. The current Establish and Regulating Bylaw for the Fire Department has been in place since 2004. It no longer reflects the current requirements and needs of the fire department. The current Bylaw is a reflection of the former Townships and needs to be updated to reflect one South Frontenac Fire and Rescue as a single entity and unit. The current Organizational Structure does not fit with the current needs of the department. Staffing requirements and Operational and Specialized Services are out of date and need revision. The Remuneration Pay Schedule also needs to be adjusted to better align with the high expectations the community places on our volunteer firefighters. Compensation for the volunteer firefighters, captains, and chief officers does not currently provide appropriate compensation. Minor adjustments and annual honourariums should be put in place to match the commitment level and dedication of our fire department staff. REVIEW of the New ESTABLISH and REGULATING BYLAW: The attached Bylaw will set the basis for the Fire Services for the Township of South Frontenac moving forward to meet the needs of the department, expectations of the community, and to meet the legislative requirements and standards of the Province of Ontario. It eliminates references to the former Townships and subsequent positions that were a function of the old former fire departments. This change to the Bylaw will greatly assist with bringing the fire department together as one cohesive group rather than four distinct and separate departments. The new Bylaw represents a new Organizational Structure and identifies positions that are needed moving forward. Some of these positions are currently left vacant and will be addressed in future budgets. It solidifies the role of Fire Chief and Volunteer Deputy Chief. It also includes new staffing positions that will be addressed in the future to meet the needs of changes to legislative requirements for Fire Prevention, Public Education, Fire Investigation, Training, and Operational Development. These new positions will support the Fire Chief currently taxed and unable to meet all the requirements and expectations of a growing municipality and fire service. Our strength is our community.

Page 17 of 69

REPORT TO COUNCIL FIRE SERVICES The new Bylaw also sets the new Pay Schedule for the Volunteer Firefighters of South Frontenac Fire and Rescue. This new schedule provides clarifications to many items regarding remuneration for firefighters that have caused confusion and discord in the past. It addresses the upcoming changes to the minimum wage for the Province of Ontario. It also provides for an annual honourarium for the Senior Officers and Captains. Providing an annual honourarium to the department officers, aligns with many other municipalities in the area and is a fair compensation for the dedication and commitment to our fire service. ORGANIZATIONAL STRUCTURE The Organizational Structure attached as Appendix D in the Bylaw will meet the current and future needs of the fire department for many years. It reduces the current compliment of 4 Volunteer Deputy Chiefs to 3 given a pending retirement. Each of them will assume a functional lead in one of: Fleet & Equipment, Training and Fire Prevention. It includes the addition of a Full Time Assistant Deputy Chief of Fire Prevention, a Full Time Assistant Deputy Chief of Training and Operational Development, and an Administrative Assistant for the Fire Service. The 3 positions are current left vacant and will be prioritized based on need and requested over time to allow for proper budgeting and low impact to the financial status of the fire department. The need for these positions is as follows. Assistant Deputy Chief of Fire Prevention Public Education, Fire Prevention, Code Enforcement, and Fire Investigation are the first line of defense for reducing the frequency and impact of fire related emergencies. The fire department and the municipality are bound by the Fire Protection and Prevention Act to provide fire related Public Education, Fire Investigation to determine Cause and Origin, and Fire Prevention related to Code Enforcement. Currently, the department is only meeting the bare minimum level of these requirements. We provide Public Education but this role is limited and can be expanded. We are currently only able to provide information at events and do not have an adequate Smoke Alarm and Carbon Monoxide Alarm Program. We do not have an outreaching Program to connect with the municipality’s Cottagers or their Associations. Our school programs are not consistent throughout the municipality and need to be standardized. Our messaging campaigns for Fire Prevention Week are not consistent and we do not have the resources to properly implement, manage, and deliver the programs to meet the needs and expectations of the community. We do not currently have the resources to provide routine inspections of high hazard occupancies including businesses involved in commercial cooking, senior occupancies, or group homes. We also do not have the resources to develop and maintain a permitting process for Open Air Burning or Fireworks Approvals. Messaging surrounding these statuses are often miscommunicated throughout the community and misinterpreted. Currently, the Fire Chief receives approx. 300 voicemail calls per year regarding open air burning and requests to burn brush piles and approved burning material. The opportunity to visit and provide an approved burning permit does not exist. Our strength is our community.

Page 18 of 69

REPORT TO COUNCIL FIRE SERVICES Currently, we do not have the resources to provide for proper fire investigation to determine cause and origin of fires. In most cases, fires within the municipality are deemed to have a cause of “undetermined”. In many cases, the possibility of identifying the cause and origin are left unmet due to our lack of availability of staff to properly investigate and be trained in proper investigation procedures. This newly created position in the Organizational structure will be able to overcome many of the challenges currently due to our lack of resources. This position will be able to have more face to face interactions with the community and be able to develop, implement, and manage these programs. Assistant Deputy Chief of Training and Operational Development In May of 2018, changes were made to the Fire Protection and Prevention Act that will make significant changes to the fire services in Ontario. These changes were outlined to Council in an Information Report from the Fire Chief on July 3, 2018. One of the major changes to the FPPA, is the Mandatory requirement to certify firefighters. This includes fire suppression personnel, fire officers, fire inspectors, fire investigators, fire and life safety educators, fire department apparatus drivers, and any specialized technical rescue operations. All these mandatory certifications fall in line with the NFPA Standards which were accepted by the Province of Ontario in 2014. South Frontenac Fire and Rescue has not yet adopted these changes. Training programs are not consistent throughout the department and current programs do not meet the requirements of the new standards. This will create a large gap in our ability to have a third party, Academic Standards and Evaluation, certify our personnel. Over time, if we are not able to certify the members of our department, services will need to be reduced or eliminated. A reduction in service will not meet the needs and expectations of the community. Current staffing levels are not adequate to meet the time consuming challenges being faced by the fire department as a result of these legislative changes. Training Programs need to be developed, implemented, and managed. This task currently rests with the Fire Chief. Given the time commitment involved in these processes, the Fire Chief cannot effectively manage all these programs. The fire department also has a serious gap in Standard Operating Procedures. The current SOP’s barely touch, what is required to effectively manage the department and reduce the liability of the municipality. Currently, the small numbers of SOP’s has never been approved by the Authority Having Jurisdiction and are not reflective of the OHSA Fire Service Section 21 Guidance Notes. This fact leaves the municipality at a potential liability. This newly created position in the Organizational Structure will assist the Fire Chief with the development of our Operational SOP’s. The position will also manage and provide leadership regarding our training programs. If we are unable to meet the requirements of the FPPA, services will need to be reduced. Administrative Assistant Currently the Township has a full time payroll positon which also supports the fire service and will be filling the Executive Assistant role in the near future which will also offer some support for the fire service. Over time the capacity of these individuals will not meet the needs of the fire service. This new position has been developed to support the increased demands of the administrative role within the fire service. The changes to the FPPA in May of Our strength is our community.

Page 19 of 69

REPORT TO COUNCIL FIRE SERVICES 2018 will require more reporting to the OFMEM regarding Community Risk Assessments and Public Reporting. These are new functions that were previously not required but are now law in Ontario. Details of these changes were provided to Council in an Information Report on July 3, 2018. They will greatly increase the time commitment of the Fire Chief to meet these requirements. Currently, our incident reports, training reports, and payroll are manually inputted by a Township Payroll personnel. This is a significant time commitment to gather the related information and upload it manually to the records management system. We do not have a process in place to monitor our additional hours to fully review the statistical analysis of the hours spent by our firefighters providing various activities. The time commitment required to properly manage all the operational data, financial data, and scheduling is beyond the current capabilities of the Fire Chief due to a lack of time and resources. This leads to gaps and potentially overspending in areas that could otherwise be streamlined. This new position will manage the complete data management and record management software inputting and assist the Fire Chief with the legislative requirements changed in the FPPA. This position will also assist the Fire Chief with the role of Community Emergency Management Coordinator and the requirements and organization of that role. The function of CEMC has typically been a side of the desk function of the Fire Chief and needs more attention in the event the Township has a significant event. If South Frontenac does have a disaster situation, it needs to be properly prepared to implement our emergency plan and be able to mitigate that emergency. This can only be achieved through additional time and resources put towards the CEMC function of emergency preparedness. PAY SCHEDULE – Volunteer Firefighter Remuneration The current pay schedule for volunteer firefighters for 2018 needs to be updated for 2019 to reflect the new minimum wage and improved to recognize the work expected of the various roles. This will result in an increase in overall cost to the operating budget but will simplify the process and better reward our firefighters for their commitment and dedication to the community. This change will also coordinate with the upcoming increase to the provincial minimum wage. It will also provide an annual honourarium for our officers and senior officers for their additional supervisory role with the department. 2019 – Proposed New Pay Schedule CURRENT VARIABLE COSTS Call Response – Fixed – First 3 Hours Call Response – Hourly – After 3 Hours Training – Fixed – First 3 Hours Training – Hourly – after 3 hours Approved Additional Hours Public Education – Hourly Instructor – Fixed – First 3 hours Instructor – Hourly – after 3 hours Full Day Course – Fixed Captain – hourly

42.00 14.00 42.00 14.00 14.00 14.00 42.00 14.00 100.00 16.51

Our strength is our community.

PROPOSED Jan, 1, 2019 45.00 15.00 45.00 n/a 15.00 n/a n/a n/a 100.00 17.00

Page 20 of 69

REPORT TO COUNCIL FIRE SERVICES Assistant Deputy – Hourly Deputy – Hourly FIXED COSTS Deputy Chief quarterly honorarium Deputy Chief – on call shift ( week) Captains quarterly honorarium

18.99 21.47

n/a 22.00

400.00 Paid hourly

600.00 200.00

n/a

300.00

Variable costs are primarily driven by firefighter rates of pay. Given the legislated increase of 7.14% (from $14 to $15 per hour), this cost is likely to increase just above 7% overall. The fixed costs address the deputy and captain rates and are offset by reductions in hourly rates for some of these functions. The net increase is $3,900 per year. SUMMARY The purposed Bylaw is the first and major piece of a complete and comprehensive review of the Fire Services for the Township of South Frontenac. It will set the new standard for moving the department forward to best serve the municipality. It will assist in the process of making the department one cohesive unit rather than four separate entities from the former Townships. The Fire Chief strongly recommends the changes to the Bylaw and urges Council to approve the changes. This will allow us to continue to meet the needs of the community, while meeting the legislated requirements set by the Province of Ontario. Change will occur slowly and be economically responsible to meet the always continuing financial challenges of a municipality. FINANCIAL/STAFFING IMPLICATIONS: Changes to the current Volunteer Firefighter Pay Schedule effective January 1, 2019 Future staffing considerations will be assessed and included for budget approval in future years. ATTACHMENTS: Bylaw 2018-56 and Appendices

Submitted/approved by:

Prepared by:

Darcy Knott, Fire Chief

Darcy Knott, Fire Chief

Our strength is our community.

Page 21 of 69

REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

September 18th, 2018

SUBJECT:

2019 Budget Cycle

RECOMMENDATION: This Council provide feedback on the tentative 2019 budget cycle. BACKGROUND: Typically, a budget cycle is presented to Council in order to begin the process by September. As this year is an election year, the budget schedule is being brought forward to the existing Council to receive feedback pre-election. The new Council will be asked to approve the schedule on December 4, however to be ready for the planned presentations to Council, staff need to begin preparations shortly. Meeting Date Dec 4 Dec 11

Activity Confirmation of Budget Schedule by New Council New Council to set budget direction / Long Term Financial Plan Update Non PW Capital Presentation PW Capital Presentation Table full Budget Document Delegations on Budget Document (Advertised in advance) Operating Budget (SATURDAY) Budget revisions based on Council direction Budget Debate and Approval? Budget Debate and Approval – if needed

Dec 18 Jan 8 Jan 15 Jan 22 Jan 26 Feb 12 Feb 19 Mar 5

ATTACHMENTS None Submitted/approved by:

Prepared by:

Louise Fragnito

Louise Fragnito

Our strength is our community.

Page 22 of 69

REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

September 18th, 2018

SUBJECT:

Amendment to Portland By-law 97-23

RECOMMENDATION: That Council support the adoption of By-law 2018-55, a by-law to amend By-law 97-23 from the Township of Portland. BACKGROUND: In 1997, By-law 97-23 was passed by the Township of Portland to stop up, close and sell a portion of the original unopened road allowance in registered plan 35, part lots 3, 4 and 5 originally known as Adelaide Street, being part 3 on reference plan 13R-5174 in the Township of Portland (see attached). Limited records are available for 1997 but it has come to the Township’s attention that the transfer has never been registered on title. As you will see from the 1982 Registered Plan the house sits across the property line. In trying to correct titile, we were informed that the owner listed on the original bylaw (see attached) has since passed away. Under the recommendation of legal counsel, section 2 of the by-law is being amended to remove the owner’s name and to replace it with “the owner of the property located at 6467 Road 38 in Verona, ON”. Section 3 is also being amended to reflect the Mayor and CAO being authorized to sign the transfer of the road allowance.

ATTACHMENTS    

Reference Plan 13-R5174 By-law 97-23 By-law 2018-55 Email from Tony Fleming, Cunningham Swan

Submitted/approved by:

Prepared by:

Louise Fragnito

Louise Fragnito

Our strength is our community.

Page 23 of 69

CORPORATION OF THE TOWNSHIP OF PORTLAND BY-LAW NUMBER 97-23 A BY-LAW TO STOP UP, CLOSE AND SELL A PORTION OF THE ORIGINAL UNOPENED ROAD ALLOWANCE IN REGISTERED PLAN 35, PART LOTS 3, 4 AND 5 ORIGINALLY KNOWN AS ADELAIDE STREET, BEING PART 3 ON REFERENCE PLAN 13R-5174 IN THE TOWNSHIP OF PORTLAND. AND WHEREAS it is deemed expedient in the interest of the Municipal Corporation of the Township of Portland hereinafter called the Corporation, that pursuant to Section 297 (l(d)) of the Municipal Act, R.S.O. 1990 that original unopened road allowance set out and described in Schedule “Aw attached hereto be closed and stopped up; and the land sold to the adjoining land owner; AND WHEREAS Mr. Edward Lansdell, the property owner on the south side of the road allowance has waived his rights pursuant to Section 315(2) of the Municipal Act to purchase half of the road allowance; AND WHEREAS pursuant to Section 300 of the Municipal Act a Public Hearing was held Tuesday, October 7, 1997, duly advertised in the Kingston Whig-Standard August 23rd, 30th and September 6th and 13th, 1997 and by the posting of notices in six public places; AND WHEREAS the Frontenac County Council considered the proposed road closing at its meeting held Wednesday, September 17, 1997 and has no objections to the road closing; AND WHEREAS pursuant to Section 315(2) of the Municipal Act, R.S.O. 1990, the Council shall by by-law set the sale price of the land sold. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF PORTLAND ENACTS AS FOLLOWS: 1.

That upon and after the passing of this By-Law all that portion of the allowance for the road set out and described in Schedule “Aw attached hereto, be and the same is hereby closed and stopped up.

All that part of the said unopened road allowance herein before described and stopped up shall be sold to Pamela Marno for a price of $1,000.00 plus all costs incurred by the municipality in closing and selling the afore-mentioned road allowance.

The reeve and Clerk of the corporation of the Township of Portland are hereby authorized to sign and execute such deed or other documents as may be necessary to effect conveyance of that part of the said unopened road allowance herein before described and which has been stopped up and closed.

READ A FIRST AND SECOND TIME THIS 7TH DAY OF OCTOBER, 1997. READ A 1997.

THIRD

TIME AND FINALLY PASSED THIS 7TH DAY OF

’ REEVE

CLERK

OCTOBER,

!

,

' I

j I '

Page 24 of 69

BY-LAW NUMBER 97-23

SCHEDULE “A”

All and singular those certain parcels or tracts of land and premises, situate, lying and being in the Township of Portland, County of Frontenac, Province of Ontario and which said parcel is more particularly described as follows: That part of the original unopened road allowance shown as Adelaide Street on Plan 35, designated as part 3 on Reference Plan 13R-5174.

PLAN \Wji.

-i2^4^ n ^JLatu

REFERENCE-PLAN OF PART OF LOT 10, CONCESSION 10 AND PART OF LOTS 3 AND 4. NORTH SIDE OF THE FRONTEHAC AND PART OF

nJt_

.

LA^DgEGtSTRARFOR THE REBtSyR Y DIVISION OF FROHTEHAC-03)

ROAD

LOTS6, 788 . SOUTHSIDE OF ADELAIDESTREET

I REQUIRE THIS PLAN TO

AND PART OF

BE DEPOSITED UNDER THE

LOT 5, NORTHSIDE OF ADELAIDESTREET

RE61STRY

AND PART OF

ADELAIDESTREET RE61STERED PLAN 35

ACT.

-.!&tAy;?«?.

TOWNSHIP OF PORTLAND COUNTY

OF FRONTENAC

RAY- HUNTEB ONTARIO LAND SURVEYOR

RAY H.UNTER. ONTARIO tAND SURVEYOR SCALE;ONEINCH . 3d FEET '

1982 . EARW ABE A9TRONONIC, BeRlVEB n)0» THE HORTN UNIT Or FABTI PLAN ISBt4Bt*HD . HOWN At N T’BI’W ANB MI nEfEBnEB TO THE UlBICItltTMnOUm THE BOUTH BMTCORNEKOFLOT T, CONCEMiaNI. TOWNBHlFBPMItTtAIIB.-

PART f

Pl-AHOrt^BS LOT snoKTHa near

*Dn. *n>cBTUEf

LOT 10 LOTSNB1TNS1M6F dDELJUDt BfflEET UlTa»*KD4 NOKTB amenfnuinmitc TBEBT

7:::.. ^.. \

lzSS°A7..“SSS, °c”’^-'

‘&?KK3f^‘tmt:\

KEBISTEREB M. A? as’)

EMOTEB* BIOBTSTBBNBInoll B*lt E4-LODB. EKOTia * tWNMKB IIIBK ..*R 4t-LONa.

INBTES * B/a’agUAK-E[110(1 .*H t**LOIIa. ENOTea * myo BAN. ENOTEB< Wn-NEaSSJlB.

PART

| 2

PLAN >5;lf(459

TWSPLAN IS NOT A PLAN . OF SUgDIVISION WITHIN THE MEANItfeOFTHEPLANNINSACT.

^ujr FRONTENAC ROAD

..:.?-^.g&.-i ~sss S.^WE^?T””"

I. THIS SURVEY *»B »LAH *ltE COIIBtCT KD IN JUCOKBtNCE WITH THE aUKVET CTND THE ItlBlSTKT MT ONb THE Nt<UI. TIONa NUE TNEBEUNDEN.

Page 25 of 69

I CtltTIFYiTHAT :

Page 26 of 69 Louise Fragnito From: Sent: To: Subject:

Tony Fleming tfleming@cswan.com September 10, 2018 8:54 AM Louise Fragnito RE: By-law 97-23

Louise, That is correct. While the existing by-law is sufficient authority to stop up and close the road, it cannot authorize selling it to a person who is deceased. Tony Fleming C.S. Certified Specialist in Municipal Law (Local Government/Land Use Planning & Development) Partner Cunningham, Swan, Carty, Little & Bonham LLP T 613.546.8096 F 613.542.9814 Visit our website at www.cswan.com The email transmission contains confidential information from Cunningham, Swan, Carty, Little & Bonham LLP. This information is intended solely for use by the individual entity named as the recipient hereof. This email transmission has been transmitted in an unencrypted format. Should you wish to discontinue communication in this manner, please advise our offices by return mail immediately. If you are not the intended recipient, be aware that any disclosure, copying, distribution, or use of the contents of this transmission is prohibited. If you have received this transmission in error, please notify our office by return mail immediately and then delete the transmission from your system.

From: Louise Fragnito [mailto:lfragnito@southfrontenac.net] Sent: Friday, September 7, 2018 2:10 PM To: Tony Fleming Subject: By-law 97-23

In discussion with Karen about the circumstances around the registration of by-law 97-23, I wanted to confirm some of the circumstances along with the recommended next steps to be taken. By law 97-23 was to stop up, close and sell part 3 on reference plan 13R-5174 however the transfer was never processed or registered on title. The owner has since passed away and your recommendation is to amend the by-law to remove the reference to the specific property owner and rather refer to the property owner of 6467 Road 38. Thank you, Louise Fragnito, CPA, CGA Treasurer Township of South Frontenac 613-376-3027 x 2328 613-376-6657 (fax)

1

Page 27 of 69

Confidential: This email and any attachments transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you have received this email in error, please notify the sender by return email and delete the email immediately. If you are not the intended recipient, be aware that disclosing, copying, distributing or using the contents of this transmission is strictly prohibited.

2

Page 28 of 69

REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:

September 18th, 2018

SUBJECT:

FCM Municipal Asset Management Program Funding

RECOMMENDATION: That Council directs staff to apply for a $50,000 grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset management program enhancements. Be it therefore resolved that the Township of South Frontenac commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:

Update to the Township’s current asset management software and functionality Provide staff training in meeting the new asset management planning regulation as well as best practices Contract resources to support the Township in the development of a strategic asset management policy, update the asset management plan with levels of service enhancement as well as support the data transfer and update to the updated asset management software.

Be it further resolved that the Township commits $22,500 from its budget toward the costs of this initiative. The additional $12,500 above what is available in the 2018 Capital budget will be included in the 2019 Capital Budget and could be funded from Federal Gas Tax. BACKGROUND: The Municipal Asset Management Program (MAMP) provided by the Federation of Canadian Municipalities (FCM) was initially designed as a five year, $50million program funded by Infrastructure Canada to support Canadian Municipalities in making informed infrastructure investment decisions based on stronger asset management practices. This program was to be continuous until June 2020 however it was recently announced that the last intake will now take place on October 23, 2018. The program provides up to 80% funding on a project, to a maximum of $50,000. Funds can be used for various activities including training, consultant fees and software costs. One of the key tools in maintaining asset management data and forecasting future requirements is our asset management software. An updated version of the software is available which would provide enhanced management tools in areas such as forecasting and managing asset classes such as facilities, vehicles and equipment. This will provide a portal to consolidate all asset management data. It will also provide the capability for digital inspections of assets. On January 1, 2018 a new asset management planning regulation took effect which provides a phased approach to various requirements. The first requirement is the development of a strategic asset management policy by July 2019. The next requirement is to enhance the asset management plan to discuss current levels of service and the cost of maintaining those services. This would be attained through the use of consultants as well as staff training. The first priority would be to meet the July 2019 requirement, then focus on transferring and updating all non-core assets (facilities, vehicles, equipment) data Our strength is our community.

Page 29 of 69

REPORT TO COUNCIL TREASURY DEPARTMENT to the updated asset management software and enter the levels of service enhancement to the asset management plan. The total project cost is estimated at $72,500. The 2018 Capital Budget already includes $10,000 for asset management updates/customization which can be leveraged against the requested funding amount of $50,000. The remaining funds, $12,500, could be funded from Federal Gas Tax but would be part of the 2019 Capital budget requests. If the grant application is unsuccessful, the Township still needs to meet the enhanced requirements and the full $62,500 would be requested in the 2019 Capital budget.

ATTACHMENTS None Submitted/approved by:

Prepared by:

Louise Fragnito

Louise Fragnito

Our strength is our community.

Page 30 of 69

PUBLIC WORKS DEPARTMENT COUNCIL REPORT

AGENDA DATE: SUBJECT:

September 18, 2018

Tender No. PW-2018-14-2018 - Loughborough Waste Disposal Site Phase 1- Final Cap

RECOMMENDATION: THAT Council accept the bid from Dig’n Dirt Ltd. in the amount of $406,019.03 including HST, for the Loughborough Waste Disposal Site Final Capping and Closure of Phase 1; AND THAT Council approve an additional amount $160,000.00 from the Landfill Closure Reserve to cover the unbudgeted expenditure. BACKGROUND: Tender No. PW-2018-14-2018 for the final capping and closure of Phase 1 Loughborough Waste Disposal Site was prepared and advertised. This Tender closed on September 12, 2018, results are as follows: The results are listed below (including HST) BIDDER

TOTAL PRICE

Dig’n Dirt Ltd.

$406,019.03

Crains’ Construction Limited

$533,755.50

Gordon Barr Limited

$593,488.09

Len Corcoran Excavating Ltd.

$594,820.70

Ontario 9205187 ( Morven Construction )

$703,696.20

Tervita Corporation

$1,051,134.69

FINANCIAL/STAFFING IMPLICATIONS: Council approved in the 2018 Capital Budget the amount of $250,000.00 for this project. An additional $160,000.00 will be required from the Landfill Closure Reserve Fund to complete this project. Sufficient funds exist in the Reserve Fund, however after this payment the balance is projected to be $348,000.00 Submitted/approved by: Mark Segsworth, P. Eng. Public Works Manager

Jamie Brash Supervisor, Facilities/Solid Waste

Our strength is our community.

Page 31 of 69

STAFF REPORT RECREATION DEPARTMENT

Prepared for Council: September 10, 2018 Agenda Date: September 18, 2018 SUBJECT: Capital Expenditures at Centennial Dog Park and Point Multiuse Court Fencing

RECOMMENDATION That the $5000 budgeted for the Skateboard Park Feasibility Study in 2018 be reallocated to fund unbudgeted expenses for the Centennial Dog Park in Harrowsmith and the Point Multiuse Court Fencing in Sydenham. BACKGROUND: Centennial Dog Park The Township and Council received a great deal of interest from the Community for a secure location to allow dogs to run off leash. This was demonstrated through delegations to committees and the results of the recreation survey. Prior to the establishment of an off leash park, residents had to travel outside our Township to access a dog park or resort to using public parks in contravention of the By-law As part of the 2018 Budget process, Council approved $10,000 to build a permanent Dog Park in Centennial Park Harrowsmith. The original budget figures were based on the fencing project that occurred in 2017 at Wilmer Park and centred on 4’ height paige wire with cedar posts. Once staff started working on the project and doing more background research along with engaging the dog park committee it was determined that the optimal fencing was chain link with metal posts and at a height of 5’. The park size was based on comparisons with other Municipal parks with the average size being 1.5 acres or larger. The Centennial Park is just under one acre. Staff were able to work with the fence contractor for an extremely reasonable rate on the chain link fencing at a rate of $18/foot compared with $16/foot for the paige wire. There was however an increased cost due to the large chain link mower gates. The two quotes we received on paige wire were $10,100 (small squares) and $9,600 (larger squares) compared to the final product at $11,700. The updated fencing to chain link at 5’ height has a longer lifespan and will meet the needs of the users, decrease risk to the dogs and reduce maintenance costs. Other park amenities that were added to support the project were:     

‘Staged entrance’ with double gate Natural wood chips pathway (4’) along inside of perimeter of fence Picnic tables Garbage can Placing of large flat rocks throughout park

Our strength is our community.

Page 32 of 69

STAFF REPORT RECREATION DEPARTMENT

Point Multiuse Court Fencing There has been an increase interest in sports such as Pickleball and Icestock. As a result many of our Tennis courts are being converted to multiuse courts to support the growing interest. As part of the 2018 Budget process, Council approved $10,000 to install a perimeter fence around the multiuse court at the Point in Sydenham. The lowest quote received for materials and install was $11,800.

FINANCIAL IMPLICATIONS Centennial Dog Park The fencing costs are over budget by $1700 and there are unbudgeted expenditures for the Dog park Rules Signage and costs incurred for labour, equipment and materials associated with preparing the site (removal of small rocks, cutting dead trees) and the placement of large flat rocks and woodchips. Point Multiuse Court Fencing Additional budget in the amount of 1,800 is required to cover the cost of the fencing and access gates.

Submitted/approved by:

Prepared by:

Mark Segsworth

Tim Laprade, Arena/Recreation Supervisor

Our strength is our community.

Page 33 of 69

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

AGENDA DATE:

September 18, 2018

SUBJECT:

Road Closures of Multiple Roads in Harrowsmith

RECOMMENDATION: That Council pass By-law 2018-57 to stop up and close roads as a result of the realignment of the Harrowsmith Intersection and to permit the exemption of the notice requirements set out in Schedule 1 of By-law 2016-73. BACKGROUND: Part of the intersection reconstruction in Harrowsmith involved the reduction of access points to the intersection of Wilton Road and Road 38. Public meetings were held and it was decided that Colebrook Road East and Ottawa Street would no longer access Wilton Road and Colebrook Road East would no longer access Road 38 or Kington Road. To allow continued access between Colebrook and Wilton Road, Robinson Road was created along the old rail bed. During construction these segments were temporarily closed under delegated authority. With the construction now complete these segments require permanent closure to align with the current configuration. ATTACHMENT: See By-law 2018-57 Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

David Holliday Area Supervisor

Our strength is our community.

Page 34 of 69

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

AGENDA DATE:

September 18th, 2018

SUBJECT:

Parking and Traffic Restrictions

RECOMMENDATION: That Council approve By-law 2018-58, to impose Parking Restrictions at Devil Lake on Perth Road and at Inverary Lake on Moreland Dixon Road. BACKGROUND: Public works has received several requests for parking restrictions on both Perth Road at the Devil Lake culvert and Moreland Dixon Road at Inverary Lake. Both locations are busy stretches of road with reduced width due to guiderail protection. This causes a situation where motorists are forced into oncoming traffic. It also creates an issue for snow removal in the winter on Moreland Dixon when ice fishermen are parking to access their huts. ATTACHMENTS: See By-law 2018-58 Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

David Holliday Area Supervisor

Our strength is our community.

Page 35 of 69

REPORT TO COUNCIL CLERK’S DEPARTMENT AGENDA DATE:

September 18, 2018

SUBJECT:

Alignment of Titles

RECOMMENDATION: THAT Council approve the change in Titles to: Director of Public Services and Director of Corporate Services/Treasurer BACKGROUND: Council has approved the hiring and welcomed the new Director of Development Services effective September 10. In aligning the organizational structure it is recommended that the title of Public Works Manager be changed to Director of Public Services and that the title of Treasurer be changed to Director of Corporate Services / Treasurer. These new titles align with the varied scope of responsibility held by the incumbents (Roads, Facilities and Solid waste, Recreation, Water) and (Treasury, Payroll, IT, Human Resources) and with the Council Committee structure. With aligning the titles, the positions demonstrate an equal role at the senior management team. The Director of Corporate Services title includes the reference to Treasurer to meet the statutory requirements of the Municipal Act. FINANCIAL/STAFFING IMPLICATIONS: The only cost associated with this change is in the printing of new business cards.

ATTACHMENTS: None

Submitted/approved by:

Prepared by:

Wayne Orr

Wayne Orr

Our strength is our community.

Page 36 of 69

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2018-55 A BY-LAW TO AMEND BY-LAW NUMBER 97-23 FROM THE TOWNSHIP OF PORTLAND, AS AMENDED, TO REPLACE SECTION 2 AND 3 WHEREAS, the Municipal Council of the Township of South Frontenac deems it expedient to amend by-law Number 97-23 from the Township of Portland, as amended, as it relates to the replacement of section 2 and 3. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HERBY ENACTS AS FOLLOWS: 1.

THAT section 2 and 3 be revoked and replaced with the following wording: 2. All that part of the said unopened road allowance herein before described and stopped up shall be sold to owner of the property located at 6467 Road 38 in Verona, ON for a price of $1,000 plus all costs incurred by the municipality in closing and selling the afore-mentioned road allowance. 3. That the Mayor and CAO of the Corporation of the Township of South Frontenac are hereby authorized to sign and execute such deed or other documents as may be necessary to effect the conveyance of that part of the said unopened road allowance herein before described and which has been stopped up and closed.

THIS BY-LAW shall come into force and take effect on September 18th, 2018.

Dated at the Township of South Frontenac this 18th day of September, 2018. Read a first and second time this 18th day of September, 2018. Read a third time and finally passed this 18th day of September, 2018. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 37 of 69

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2018-56 A BY-LAW TO ESTABLISH AND REGULATE THE FIRE DEPARTMENT IN THE TOWNSHIP OF SOUTH FRONTENAC. WHEREAS the Fire Protection and Prevention Act, RSO 1997, C.4, as amended, authorizes the Council of a municipality to enact a by-law to establish and regulate fire departments; AND WHEREAS it is deemed to provide fire service in the Township of South Frontenac and regulate the activities of South Frontenac Fire & Rescue for the provision of fire protection services. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

  1. Definitions In this by-law, unless the context requires otherwise the following definitions shall apply: a) “Approved” means approved by the Council of the Township of South Frontenac b) “Corporation” means the Corporation of the Township of South Frontenac c) “Council” means the Council of the Township of South Frontenac d) “Fire Chief’’ means the person appointed by by-law to act as Fire Chief for the corporation of the Township of South Frontenac and is ultimately responsible to council as defined in the Fire Protection and Prevention Act e) “Volunteer Deputy Fire Chief” means the person or persons appointed to act in the place of the Fire Chief in the Fire Chief’s absence or in the case of a vacancy in the position of Fire Chief f) “Assistant Deputy Chief of Fire Prevention’’ means the person or persons that is responsible to the Fire Chief for fire prevention and public safety education in South Frontenac and any other functions that the Fire Chief may assign to this person g) “Assistant Deputy Chief of Training and Operational Development means the person or persons that is responsible to the Fire Chief for the Training Programs implementation, delivery, and management and the Operational Development in South Frontenac and any other functions that the Fire Chief may assign to this person h) “Fire Protection Services” includes fire suppression, fire prevention, fire safety education, fire investigation, training of persons involved in the provision of fire protection services, rescue and emergency services and the delivery of all those services i) “Volunteer Firefighter” means a firefighter who voluntarily provides fire protection services for a nominal consideration, honorarium or training/activity allowance j) “Chief Administrative Officer” means the person appointed by Council to act as the Chief Administrative Officer for the Township of South Frontenac

  2. Establishment of the Fire Department a) A fire department for the Township of South Frontenac to be known as South Frontenac Fire & Rescue is hereby established for the provision of fire protection services and the head of Fire Department shall be known as the Fire Chief b) The goals and mission statement of the Department are set out in Appendix “A” and “B” respectively of this by-law

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c) The specialized services provided by the Fire Department are set out in Appendix “C” of this by-law

  1. Staffing a) The staff of the Fire Department shall consist of the Fire Chief, Volunteer Deputy Fire Chief(s), Assistant Deputy Chief of Fire Prevention, Assistant Deputy Chief of Training and Operational Development, and such officers and members of the Department as may from time to time be approved by Council. See Appendix “D” b) The Fire Chief shall approve the appointment of any qualified person(s) as a member of the Fire Department subject to the approved budget as approved by the Council and the hiring policies of the Township of South Frontenac c) A person appointed as a member of the Fire Department shall be on probation for a period of twelve months, during which period the probationary member shall take such special training and examinations as may be required by the Fire Chief d) If a probationary member fails the required examinations, the Fire Chief, after consultation with the Chief Administrative Officer may take appropriate action including termination as a member of the Fire Department

  2. Discipline and Dismissal a) Discipline and Dismissal shall be in accordance with Township policy. b) The Fire Chief may reprimand, suspend or recommend for dismissal any member for noncompliance with any provisions of this by-law or general orders or departmental rules that in the opinion of the Fire Chief would be detrimental to the discipline and efficiency of the Fire Department c) Following the suspension of any member, the Fire Chief shall immediately report in writing, a suspension and any associated recommendations to the Chief Administrative Officer. d) A member shall not be dismissed without being afforded the opportunity for a hearing with the Chief Administrative Officer if the member makes a written request for such a hearing within three working days after receiving the notice of dismissal. The Fire Chief, Chief Administrative Officer, and Human Resources Officer shall conduct the review and the final decision respecting the recommendation for dismissal shall be made by the Chief Administrative Officer.

  3. Promotions a) All opportunities for promotion will be communicated to members by Human Resource Staff.

  4. Medical Requirements a) Every member of the Fire Department appointed for firefighting duties is subject to a medical examination once annually and at any other such times as may be required by the Fire Chief b) If a medical examiner finds a member is physically unfit to perform assigned duties, the Fire Chief shall make recommendations to the Chief Administrative Officer as to the status of the member c) If required, the completion of an annual medical examination is a condition precedent to the payment of any consideration, honorarium, or training/activity allowance.

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  1. Remuneration a) The remuneration of all members of the Fire Department shall be as established by Council. See Appendix “E”
  2. Duties of the Fire Chief The Fire Chief is responsible to Council through the Chief Administrative Officer for the provision of Fire Protection Services, for proper administration and operation of the fire department as outlined in the approved job description and employment offer. The Fire Chief Shall; a) Develop such written standard operational guidelines, general orders and departmental rules as may be necessary to implement approved policies for the care and protection of the Fire Department, equipment and personnel and for the efficient operation of the Fire Department, provided that such guidelines, orders and rules do not conflict with the provisions of any by-laws of the Municipality b) Review periodically the policies and procedures of the Fire Department and as needed establish an advisory committee consisting of such members of the Department as may be necessary to assist in the review of the policies and procedures c) Take all proper measures for the prevention, control and extinguishment of fires and the protection of life and property d) Exercise all powers properly mandated by the Fire Protection and Prevention Act, including but not limited to authorizing the (1) pulling down or demolishing of any building or structure to prevent the spread of fire; (2) taking such necessary action which may include the boarding up or barricading of buildings or property to guard against fire or other danger, risk or accidents; and (3) recovering of expenses incurred by such necessary actions on behalf of the corporation in a manner provided under the authority of the Municipal Act & Fire Protection and Prevention Act e) Enforce Municipal By-laws respecting Fire Protection Services f) Enforce this By-law and the general orders and departmental rules g) Submit to the Chief Administrative Officer and Council for approval the annual budget estimates for the Fire Department and prepare any other specific reports as requested by the Chief Administrative Officer or Council h) Shall approve the use of the fire halls and equipment for non-emergency related activities in consultation with Senior Officers and Fire Fighters
  3. Duties of the Volunteer Deputy Fire Chief(s) a) The Volunteer Deputy Fire Chief is responsible to the Fire Chief for the activities that the Fire Chief delegates to the Volunteer Deputy Fire Chief. In the absence of the Fire Chief, a Volunteer Deputy Fire Chief may be scheduled and assigned in an On-Call Shift to act under the Authority of the Fire Chief.
  4. Designation a) Where the Fire Chief designates a member to act in the place of an Officer in the Fire Department, such member, when so acting, has all the powers and shall perform all the duties of the officer replaced.
  5. Limitations of Response

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The Fire Department shall not respond to a call with respect to a fire or other emergency outside of the approved response area of the Municipality except with respect to a fire or emergency a) That in the opinion of the Fire Chief or designate, threatens property in the Municipality or property situated outside the Municipality that is owned or occupied by the Municipality b) In a municipality with which an agreement has been entered into to provide fire protection services c) On property with respect to which an agreement has been entered into to provide fire protection services which may include Automatic Aid d) On a property with which an approved agreement has been entered with any person or corporation to provide fire protection services e) At the discretion of the Fire Chief, to a municipality authorized to participate in any County Mutual Aid plan established by a Fire Coordinator appointed by the Fire Marshall or any other reciprocal plan or program f) On property beyond the Municipal boundary where the Fire Chief or designate determines immediate action is necessary to preserve and protect life and or property until the appropriate department is notified and/or assumes command or establishes alternative measures to preserve and protect life and/or property 12. Previous By-Laws Previous by-laws to establish and regulate the South Frontenac Fire Department or the former District Fire Departments of Portland, Bedford, Loughborough and Storrington are hereby repealed. 13. This by-law shall come into force and take effect on the date of its passage Dated at the Township of South Frontenac this 18th day of September, 2018. Read a first and second time this 18sth day of September, 2018. Read a third time and formally passed this 18th day of September, 2018. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal Mayor

Wayne Orr Chief Administrative Officer

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APPENDIX “A” Goals and Objectives of the South Frontenac Fire and Rescue The goal of the Township of South Frontenac Fire & Rescue is to provide Fire Protection Services through a range of programs designed to protect lives and property from the adverse effects of fires, sudden medical emergencies or exposure to dangerous conditions created by man or nature. T h e f i r s t p r i o r i t y o f this protection shall be, to the lives and property of persons in South Frontenac Township; secondly to the lives and property of persons in Municipalities requiring assistance through authorized Emergency Fire Service Plan and program (Mutual Aid) activities; and thirdly to the lives and property of persons in those Municipalities which are provided fire protection by the Fire Department by way of an authorized agreement. Primary Objectives of the Fire Department In order to achieve the goal of the Fire Department we will meet the following objectives: 1.

Identify and review the fire service requirements;

Provide an administrative process consistent with the needs of the Department and Township policies; Ensure that firefighting equipment and operating personnel are available within the Municipality consistent with funding approved by Council, to provide adequate response within a reasonable length of time; Provide departmental training to acceptable O F M E M a n d N F P A standard which will ensure the continuous upgrading of personnel in fire prevention, firefighting, public education, fire investigation, auto extrication, medical emergencies, water ice rescue, hazmat awareness response, and control of emergency situations and to cooperate with other departments of the Corporation with respect to the management training and other programs; Provide a maintenance program to ensure all fire protection apparatus, including allied equipment is ready to respond to emergency calls; Provide an effective fire prevention program to (a) ensure that in conjunction with the Township Building Department that there is compliance with required Municipal, Provincial and Federal Fire Legislation, Statutes, Codes and Regulations; (b) reduce and/or eliminate fire hazards; (c) develop a fire prevention policy as approved by Council;

Develop and maintain an effective public information system and educational program with particular emphasis on school safety programs and smoke alarm and carbon monoxide alarm programs; Ensure in the event of a major catastrophe in the Municipality, assistance to cope with the situation is available from outside departments and agencies; Develop and maintain a good working relationship with all Federal, Provincial and Municipal departments, utilities and agencies related to the protection of life and property; Interact with other departments of the Corporation respecting fire protection; Ensure that objectives are not in conflict with any other by-laws, regulations, guidelines or practices of any other department of the Municipality.

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APPENDIX “B” MISSION STATEMENT The primary mission of South Frontenac Fire & Rescue is to provide a range of programs to protect the lives and property of the inhabitants of South Frontenac Township from adverse effects of fires, sudden medical emergencies or exposure to dangerous conditions created by man or nature.

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APPENDIX “C” OPERATIONAL AND SPECIALIZED SERVICES OF SOUTH FRONTENAC FIRE & RESCUE 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Water/Ice Rescue Level 3 Marine Access Fire Suppression and Rescue Emergency First Response including External Defibrillation Auto Extrication -light hydraulics, heavy hydraulics Agriculture Extrication HazMat Awareness level Wildland Fire Fighting Fire Prevention, Public Education, Fire Investigation Fire Suppression – Interior and Exterior Operations Gas Detection and Response – O2, CO, H2S, LEL

APPENDIX “D” ORGANIZATIONAL STRUCTURE SFFR

Fire Chief/CEMC

Administrative Assistant (FT)

Assistant Deputy Fire Chief Training/Operation(FT)

Assistant Deputy Fire Chief Fire Prevention (FT)

Volunteer Deputy Fire Chief

Volunteer Deputy Fire Chief

Volunteer Deputy Fire Chief

4 Volunteer Captains

4 Volunteer Captains

6 Volunteer Captains

Station 1,2,3

Stations 4,5

Stations 6,7,8

32 Volunteer Firefighters

32 Volunteer Firefighters

48 Volunteer Firefighters

Stations 1,2,3

Station 4,5

Stations 6,7,8

Page 44 of 69

Page 45 of 69

APPENDIX “E” SFFR PAY SCHEDULE 2019 Fire Chief – 40hours/week

As Approved by Council within the Pay Schedule

Administrative Assistant

Position Vacant

Assistant Deputy Fire Chief Fire Prevention

Position Vacant

Assistant Deputy Fire Chief Training/Operational Development Position Vacant

Volunteer Deputy Fire Chief

$2400 per annual honourarium $200 per on call shift Monday-Friday 1700hrs-0700hrs Saturday-Sunday 24 hours $15 per hour – FC Approved Additional Hours

Volunteer Captains

$1200 per annual honourarium $15 per hour – FC Approved Additional Hours

Volunteer Firefighters

$45 per Response (Up to 3 Hours) $45 per Weekly Training Session Tuesday 1900hrs-2130hrs $15 per hour – FC Approved Additional Hours $100 per Full Day Training Sessions – 8 Hours

Fire Chief Approved Additional Hours include: Fire Prevention/Public Education Fleet and Equipment Maintenance Firehall Maintenance Approved Meetings Driver Training Training Preparation Other Divisional Support

Page 46 of 69 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2018-57 BEING A BY-LAW TO STOP UP AND CLOSE CERTAIN ROADS AND PORTIONS OF ROADS IN THE VILLAGE OF HARROWSMITH AS A RESULT OF RECONSTRUCTION TO THE HARROWSMITH INTERSECTION. WHEREAS, the Municipal Council of the Township of South Frontenac may pass a by-law to stop up, close and sell any highway or part thereof pursuant to the Municipal Act, section 34(1): AND WHEREAS Council has permitted an exemption from the Township of South Frontenac’s Notice By-law 2016-73, Schedule A, related to the advertising of the closure of the said roads: AND WHEREAS the said roads due to the Harrowsmith Intersection reconstruction are no longer publically travelled roads: NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL HEREBY ENACTS AS FOLLOWS: 1.

THAT the portion of Colebrook Road East from the easterly limits of Road 38 to the Westerly limits of Kingston Road shall be stopped up and closed.

THAT the Easterly access for Colebrook Road at the Western limits of Road 38 shall be stopped up and closed.

THAT the northerly access of Ottawa Street at the Western limits of Road 38 shall be stopped up and closed.

THAT this By-law shall come into force and take effect upon the date of its passing.

Dated at the Township of South Frontenac this 18 day of September, 2018. Read a first and second time this 18 day of September, 2018. Read a third time and finally passed this 18 day of September, 2018. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 47 of 69

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2018-58 A BY-LAW TO AMEND BY-LAW 2000-01, BEING A BY-LAW TO REGULATE THE USE OF TRAFFIC, PARKING AND STOPPING ON HIGHWAYS AND BRIDGES IN THE TOWNSHIP OF SOUTH FRONTENAC, TO REGULATE SPEEDS AS OUTLINED IN SCHEDULE “B-4”. WHEREAS By-law 2000-01 regulates the use of traffic, parking and stopping on highways and bridges under the jurisdiction of the Council of the Corporation of the Township of South Frontenac, pursuant to the Municipal Act, R.S.O. 1990, Ch. 45, as amended and the Municipal Act, 2001, Ch. 25, as amended; and WHEREAS Council wishes to amend By-law 2000-01 as amended, for the purposes of creating no parking restrictions on Perth Road at Devil Lake and on Moreland Dixon Road at Inverary Lake. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

That the attached Schedule “B-4” is hereby added to By-law 2000-01 as amended.

This by-law shall come into force and take effect upon the posting of the appropriate restricted parking signs.

Dated at the Township of South Frontenac this 18 day of September, 2018. Read a first and second time this 18 day of September, 2018. Read a third time and finally passed this 18 day of September, 2018. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 48 of 69

SCHEDULE “B-4” (By-law 2018-58) Schedule B - Restricted Parking. Highway

From To

Side or Sides

Applicable Time

Perth Road

1200 m South of Tett Crescent Southerly 150 m

Both

Anytime

Moreland Dixon Road

500 m East of Round Lake Road Easterly 200 m

Both

Anytime

Page 49 of 69

STAFF REPORT RECREATION DEPARTMENT

AGENDA DATE: September 18, 2018 SUBJECT:

Summer Program Report

RECOMMENDATION: For information only. BACKGROUND: The South Frontenac Township Swim and Day Camp program continues to provide children in our community with safe, healthy and active outdoor play. The information presented in this report is based on feedback from the Recreation Supervisor, Camp Coordinator, Site Coordinators, public and participants. Summer Camp/Swim Programs SUMMARY The 2018 South Frontenac Swim and Day Camp season has come to an end and the end comes with excitement, pride, and a lot of reflection on the past eight weeks. Each year, more and more adjustments are being made to the summer programming to further focus on staff and participant safety while providing a positive recreation environment. This summer was another busy one for our swim and day camp programs. Despite the inevitable hurdles that each program has, the group of staff we employed did exceptional in handling the public and programming in a respectful and enthusiastic manner at all times. STAFFING & TRAINING This summer we had a good mix of new and returning staff based on the following distribution:  1x Camp Coordinator  1x Sydenham Point Site Coordinator  5 x Sydenham Point Swim Instructors  3x Sydenham Point Day Camp Counsellor  1x Gilmour Point Site Coordinator  2 x Gilmour Point Swim Instructors  2 x Gilmour Point Day Camp Counsellor  2x Drop in Program Facilitators This year’s training was an overall success; staff were able to meet one another and chat while taking part in some team building exercises, review first aid, review roles and expectations at camp, and lifeguards were involved in some in-water training. All lifeguards successfully completed the in-water training of treading water, swimming lengths, and doing a clothed swim. At the training date, staff were introduced to our updated Missing Child Protocol and were informed that a real life scenario would be occurring during the summer camp program (See letter to parents attached). We also practiced a spinal injury scenario during the free swim program to provide our staff with hands on experience in identifying and responding to a real life situation.

Our strength is our community.

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STAFF REPORT RECREATION DEPARTMENT

PROGRAM REGISTRATION This year the decision was made to eliminate the in-person registration dates and contain all registrations to our online system with the option to register in-office as well for those that did not want to do online registration. The online registration systems is increasing in acceptance and is expected that it will to continue to reduce front desk registrations as users become more comfortable with the system. The online registration tool provides staff a real-time view of participant numbers and available spaces. It also contains the participant’s profile (medical, emergency contacts, authorized pick up person, etc.) and provides staff with the ability to quickly create and program participant lists. PROGRAM ADVERTISMENT Similarly to last year, posters for swim, day camp, and the drop in program were displayed throughout the entire township, on camp facilities, and distributed at community events. This summer staff attended the minor soccer league games to speak with parents about our programs. Staff spoke with parents of children of varying ages and distributed over 100 flyers to interested parents in just one week of soccer games. In future years, it will be a good idea to continue this practice in Sunbury for the drop in program as well as at Centennial for the programming. Information on the programs was included in the Recreation Guide and was also included in the newsletter. Again this year, Staff used the help of social media to advertise before the beginning of programming as well as continuously throughout the summer. This was an extremely beneficial way of advertising as each time information was posted through Facebook, there was an increase in inquiries about our programs and registration process. A program poster was also placed in the Frontenac News with details about our Healthy Kids Park Drop In program specifically as well as the swim and day camp programming. REGISTRATION NUMBERS Enrollment for day camp increased at both sites this year along with the Parks Drop in program. Swimming enrollment was consistent at all sites. Sydenham’s day camp was very busy all summer and Battersea’s day camp reached an all-time high during the second session with 29 registrants! As a result of the blue-green algae that was found at Gilmour Point again this summer, we relocated and refunded a lot of participants in session 4 which resulted in the full closure of the Gilmour Point programming for the second week of the fourth session. Day Camp Gilmour Point: Total: 66 campers (55 registered in 2017, 68 in 2016, 39 in 2015) Increase by 20%  Session 1- 13 campers  Session 2- 29 campers  Session 3- 13 campers  Session 4- 11 campers (*decrease due to cancellation of last week due to Beach closure)

Our strength is our community.

Page 51 of 69

STAFF REPORT RECREATION DEPARTMENT

Sydenham Point: Total: 140 campers (114 registered in 2017, 86 in 2016, 88 in 2015) Increase by 23%  Session 1- 41 campers  Session 2- 29 campers  Session 3- 37 campers  Session 4- 33 campers Swimming Lessons Gilmour Point: Total: 80 swimmers (85 registered in 2017, 73 in 2016, 63 in 2015) Decrease by *5.8%  Session 1- 26 swimmers  Session 2- 23 swimmers  Session 3- 19 swimmers  *Session 4- 12 swimmers (*decrease due to cancellation of last session due to Beach closure) Sydenham Point: Total: 194 swimmers (178 registered in 2017, 165 in 2016, 180 in 2015) Increase in 8.9%  Session 1- 45 swimmers  Session 2- 38 swimmers (including 6 Bronze swimmers)  Session 3- 61 swimmers  Session 4- 50 swimmers McMullen Beach: Offered 4 weeks of swimming lessons. Total: 38 swimmers (38 registered in 2017, 43 in 2016, 89 in 2015)  Session 1- 23 swimmers  Session 2- 15 swimmers Drop-In Program This was the 2nd summer that we offered the free park drop in program called the ‘Healthy Kid’s Park Drop-In Program’. The Healthy Kids Park Drop In program excelled this year with many more participants than 2017, especially in Sunbury. Again this year we had a lot more registrants than participants, but we still had many participants who thoroughly enjoyed their time in the programming all summer long. Most sites averaged between 5 and 12 kids per day. The Healthy Kid’s Park Drop-In Program provided free fun recreational activities for kids age 4-12. Participants had a chance to participate in structured and unstructured activities, sports and crafts. Programs ran daily from 1-3 pm based on the following schedule:

Our strength is our community.

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STAFF REPORT RECREATION DEPARTMENT

  

McMullen Park: Monday & Wednesday Gerald Ball Park: Tuesday Centennial Park: Thursday & Friday

Surveys: A parent/participant survey was distributed via email to all guardians of participants, including drop in participants. We got an overwhelmingly large number of responses within just a few days of distribution that provided us with information that helped staff build on our programming for the remainder of the summer. We also provided staff with both positive and constructive feedback. CHALLENGES AND RECCOMENDATIONS Overall the 2018 summer programs were a success and staff built on the recommendations of the 2017 program review and staff feedback forms. The following are the challenges and recommendations identified this summer. 

    

Permanent facility at Gilmour Point o Something more permanent that provides participants with shelter, electricity, and a water source Swap Tuesday at Sunbury for Thursday at Centennial Increase premium for LSI staff while they are teaching Bronze courses, otherwise we may need to stop running the courses Add additional lifeguard at Gilmour Point in Battersea Put a capacity of 15 swimmers for all levels in lessons Guarantee rehires should happen sooner than May o This would be for staff that are being rehired for the same position and who were rehired with no conditions for summer 2019. o For staff that need to be interviewed or have a meeting before the start of work, this can take place in May when the Camp Coordinator starts. Impact of Blue/Green Algae at Gilmour Point Beach (Dog Lake) o Meet with Ministry of Environment Conservation and Parks along with the KFL&A Public Healthy to establish a better protocol for identifying Blue/Green Algae and responding accordingly. o Consider relocating swimming lessons to Davidson Beach in the event of a Beach closure.

ATTACHMENTS Letter to Parents_Lost Child Scenario Submitted/approved by:

Prepared by:

Mark Segsworth

Tim Laprade, Arena/Recreation Supervisor Erica Veldman, Camp Coordinator

Our strength is our community.

Page 53 of 69 TOWNSHIP OF SOUTH FRONTENAC 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 Ext 2231 or 1-800-559-5862 tlaprade@southfrontenac.net

Dear Parents/Caregivers, I just wanted to connect with you and let you know that today we practiced our ‘lost child protocol’. This was a great opportunity for our staff to have a staged scenario to learn from and for us to further identify gaps and areas for improvement. We will continue to reinforce the protocol and to strengthen our response. Over the past few months, staff have worked to update our lost child protocol. This is an important tool that provides all camp staff with a clear process in the safe and efficient location of any child who is missing from the group or program. The updated protocol has been developed through the review of best practices and in consultation with the Frontenac Ontario Provincial Police. In addition to the updated protocol, we have delivered further training to staff including providing all staff with emergency whistles and handheld radios. The updated protocol, along with the new sign in/out procedure implemented a few years ago, continues to strengthen our approach to safeguarding our program participants. As a parent, who has personally experienced my child going missing from an afterschool program, I understand the importance of quick response on the part of staff, parents, and police. I am also mindful of the emotional toll that these situations have on all involved, including the children. It is very important to keep a few things in the back of your mind when you send your child to a camp or any other care provider. • • • •

Remind your child of the importance of staying at the program site and to always ask staff if they need to leave for any reason Make sure you have a current photo of your child (this is extremely helpful if a public search is initiated). Electronic format is preferred. Try to keep track of what your child is wearing to camp each day Remember that our Staff and Police are trained for these situations

If you have any further questions about our lost child protocol please contact me directly. Sincerely,

Tim Laprade Arena & Recreation Supervisor Township of South Frontenac Our strength is our community. www.southfrontenac.net

Page 54 of 69

Payment Listing For the period of September 5th, 2018 to Sept 18th, 2018

Accounts Payable Payment Listing: For the period of September 5th, 2018 to Sept 18th, 2018

3,480,863.94

Payroll Payment Listing: Pay Period #18-19

Pay date September 12th, 2018

87,692.21

For the period of August 26th, 2018 to September 8th, 2018 Total Payments

$

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending September 18th, 2018 in the amount of

$

3,568,556.15

Submitted by: Mark Foster - Accounting Clerk Approved by: Stephanie Kuca - Deputy-Treasurer

3,568,556.15

System:

2018-09-13

User ID:

mfoster

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

10:27:47 AM

From: 2018-09-05

To: 2018-09-18

Page:

1

Page 55 of 69

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000009934

Date

Inv #

2018-09-18

Vendor

Description

53978

COUNTY OF FRONTENAC FMIS- Q3

67898

THE FRONTENAC NEWS Ad-18/08/30

Total EFT000000009934 EFT000000009945 2018-09-18 Total EFT000000009945

Total Gen

Amount $29,113.53 $29,113.53 $661.44 $661.44

$29,774.97

0020 TaxC Cheque EFT000000009934

Date

Inv #

2018-09-18 53966

Vendor

Description

COUNTY OF FRONTENAC Q3 Levy

Total EFT000000009934

Total TaxC

Amount $1,423,210.75 $1,423,210.75

$1,423,210.75

0035 TaxSB-EP Cheque EFT000000009966

Date 2018-09-18

Inv #

Vendor

Description

LIMESTONE DISTRICT SCHOOL SEPT. 2018 LEVY SEPT. 2018 LEVY

Total EFT000000009966

Total TaxSB-EP

Amount $1,309,415.76 $1,309,415.76

$1,309,415.76

0036 TaxSB-ES Cheque EFT000000009913

Date 2018-09-18

Inv #

Vendor

Description

ALGONQUIN AND LAKESHORE SEPT. 2018 LEVY SEPT. 2018 LEVY

Total EFT000000009913

Total TaxSB-ES

Amount $117,761.16 $117,761.16

$117,761.16

0037 TaxSB-FP Cheque EFT000000009932

Date 2018-09-18

Inv #

Vendor

Description

CONSEIL DES ECOLES PUBLIQUES SEPT. 2018 LEVY SEPT. 2018 LEVY

Total EFT000000009932

Total TaxSB-FP

Amount $5,747.65 $5,747.65

$5,747.65

0038 TaxSB-FS Cheque EFT000000009933

Date 2018-09-18

Inv #

Vendor

Description

CONSEIL SCOLAIRE CATHOLIQUE DU SEPT. 2018 LEVY SEPT. 2018 LEVY

Total EFT000000009933

Total TaxSB-FS

Amount $8,996.15 $8,996.15

$8,996.15

1000 Cheque 069747

Date

Inv #

2018-09-18 12446

Total 069747 069751

2018-09-18

Vendor

RIDEAU RAIN GUTTER Clean Eaves+Install Leaf Guard

2018-09-18 5573

Total EFT000000009916 EFT000000009917 2018-09-18

Grass Cutting ASSELSTINE HARDWARE Top Soil

$1,415.48 $1,415.48 $312.66 $312.66 $18.25 $18.25

BAY ELECTRIC 13039

Total EFT000000009917 EFT000000009921 2018-09-18 100918 Total EFT000000009921 EFT000000009936 2018-09-18

Change Ballast+Sockets BOWES CARPENTRY Concrete Steps+Wheelchair Ramp

$141.64 $141.64 $3,032.45 $3,032.45

CULLIGAN 2097536 73104TH

Total EFT000000009936 EFT000000009940 2018-09-18

Water Cooler Rental Water Cooler Rental

8673

D.MARTIN WELDING & FABRICATING Fabricate Railing

3058

HUGHES CONSTRUCTION AND Grass Cutting

Total EFT000000009940 EFT000000009953 2018-09-18 Total EFT000000009953 EFT000000009968 2018-09-18

$10.12 $21.52 $31.64 $3,067.54 $3,067.54 $97.25 $97.25

LONDRY ALARMS 194916

Total EFT000000009968

Amount

SNIDER, PERCY 18/08/29-31

Total 069751 EFT000000009916

Description

Add codes: C.D. +M. R.

$40.70 $40.70

System:

2018-09-13

User ID:

mfoster

EFT000000009981

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2018-09-18

R&D NELSON GENERAL MAINTENANCE 18/08-OFFICE 18/07+18/08General Maintenance 18/08-OFFICE 18/07+18/08General Maintenance

Total EFT000000009981 EFT000000009988 2018-09-18 5247

SIMMONS PLUMBING & PUMP SERV. Service Call-No Water

SALES0061560

TOTAL POWER LTD Service+Test Generator

Total EFT000000009988 EFT000000009996 2018-09-18 Total EFT000000009996

Total

Page:

2

Page 56 of 69 $1,297.44 $332.55 $1,629.99 $114.48 $114.48 $996.23 $996.23

$10,898.31

1100 Counc Cheque EFT000000009999

Date

Inv #

2018-09-18 1024

Vendor

Description

TROUSDALE’S FOODLAND Summer Student BBQ

Total EFT000000009999

Total Counc

Amount $314.98 $314.98

$314.98

1250 Clk Cheque EFT000000009934

Date

Inv #

2018-09-18

Vendor

Description

53467 53971

COUNTY OF FRONTENAC Computers EA, DC Desktop Hard Drive EA

LU-156

THE INFORMATION PROFESSIONALS Annual Update- Rentention

5047 8106 8071 7219

TROUSDALE’S FOODLAND Cream Sweetner+ Milk+Cream Coffee+Cream Coffee

Total EFT000000009934 EFT000000009956 2018-09-18 Total EFT000000009956 EFT000000009999 2018-09-18

Total EFT000000009999

Total Clk

Amount $3,518.15 $128.12 $3,646.27 $305.28 $305.28 $8.07 $23.94 $21.08 $32.97 $86.06

$4,037.61

1275 Fin Cheque 069750 Total 069750 EFT000000009934

Date

Inv #

2018-09-18

Vendor

Description

8100528317

SHRED-IT INTERNATIONAL ULC Shredding Services

53467 53971

COUNTY OF FRONTENAC Computers Treas, DT. 2X TC,FDR Desktop Hard Drives 2X TC + FD

152925 152926

CUNNINGHAM SWAN CARTY Legal Fees- Tax Disclosure Legal Fees: Failed Tax Sale

PS-343249

DIAMOND SOFTWARE INC VCH and eSend Implementation

2018-09-18

Total EFT000000009934 EFT000000009937 2018-09-18

Total EFT000000009937 EFT000000009939 2018-09-18 Total EFT000000009939

Total Fin

Amount $178.30 $178.30 $8,465.21 $384.32 $8,849.53 $617.68 $203.52 $821.20 $87.00 $87.00

$9,936.03

1300 Elec Cheque EFT000000009955

Date

Inv #

2018-09-18 43380

Vendor

Description

INDEPENDENT TELEPHONE SERVICES Mailbox 2235 C.D.

Total EFT000000009955

Total Elec

Amount $66.14 $66.14

$66.14

Total GG

$2,920,159.51

20 PP&P 2100 Fire Cheque 069734 Total 069734 069735 Total 069735 069743 Total 069743 069751

Date

Inv #

2018-09-18

CITY ELECTRIC SUPPLY 2X Blank Electric Box Plate

3843

KINGSTON FIRE AND RESCUE Q3 Dispatching Fees

12

ORMSBEE’S MERCANTILE 36X Sandwiches

2018-09-18

2018-09-18

2018-09-18

Amount $3.87 $3.87 $8,900.00 $8,900.00 $197.50 $197.50

SNIDER, PERCY

2018-09-18 115-18

Total 069753

Description

KIN/084008

18/08/30-36 18/08/29-40 18/08/29-37 Total 069751 069753

Vendor

Grass Cutting Grass Cutting Grass Cutting TOWNSHIP LEEDS AND THE THOUSAND ISLANDS Public Info Officer Course-D.K

$162.09 $112.55 $157.58 $432.22 $100.00 $100.00

System:

2018-09-13

User ID:

mfoster

EFT000000009910

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2018-09-18 A1248815

ABELL PEST CONTROL INC. 18/08 Pest Control

141470

AJ STONE COMPANY LIMITED Gear Bag

S9 W 353 W 320 W 372

CROSSIRON TRUCK & EQUIPMENT Motor Oil Inspected+Adjusted Rear Brakes Replaced Grill Lights with LED Upper Rad tank+Engine Oil Pad

Total EFT000000009910 EFT000000009912 2018-09-18 Total EFT000000009912 EFT000000009935 2018-09-18

Total EFT000000009935 EFT000000009936 2018-09-18

Page:

3

Page 57 of 69 $46.45 $46.45 $142.27 $142.27 $33.07 $119.95 $615.43 $4,255.97 $5,024.42

CULLIGAN 66766TH

Total EFT000000009936 EFT000000009940 2018-09-18

Water

8668

D.MARTIN WELDING & FABRICATING Fab. Curtain Holders

131332

FRASSO AUTOMOTIVE SERVICE 2X Battery

29223

IMPACT BATTERY & POWERSPORT Battery

KS23437 KS23444 KS23456 KS23469

KENWORTH ONTARIO - KINGSTON Safety+Sevice + Brakes Safety+Service+Marker Lights Safety+Service Safety+Service+Brakes+Bulbs

18/08/15-18

LEONARD, ELIZABETH Cleaning

59145587 59144747

LINDE CANADA LIMITED 15687 Oxygen Oxygen

Total EFT000000009940 EFT000000009943 2018-09-18 Total EFT000000009943 EFT000000009954 2018-09-18 Total EFT000000009954 EFT000000009961 2018-09-18

Total EFT000000009961 EFT000000009965 2018-09-18 Total EFT000000009965 EFT000000009967 2018-09-18

Total EFT000000009967 EFT000000009968 2018-09-18

$47.00 $47.00 $1,838.94 $1,838.94 $687.67 $687.67 $93.68 $93.68 $1,824.92 $766.90 $709.78 $2,059.22 $5,360.82 $60.00 $60.00 $147.48 $392.20 $539.68

LONDRY ALARMS 193595 193943 193943 193943 193943 193943 193943 193943 193596 193941 194589

Total EFT000000009968 EFT000000009975 2018-09-18

Annual Monitoring Annual Monitoring & Rental Annual Monitoring & Rental Annual Monitoring & Rental Annual Monitoring & Rental Annual Monitoring & Rental Annual Monitoring & Rental Annual Monitoring & Rental Annual Monitoring Annual Monitoring & Rental Service Call- No phone line

$305.28 $341.91 $341.91 $341.91 $341.91 $341.91 $341.91 $73.27 $305.28 $341.91 $81.41 $3,158.61

NOONAN, MIKE 18/08-10

Total EFT000000009975 EFT000000009981 2018-09-18

Grass Cutting

18/08-PRFH

R&D NELSON GENERAL MAINTENANCE 18/07+18/08General Maintenance

K596301

SWISH MAINTENANCE LIMITED Pressure Washer

2675

SYDENHAM LANDSCAPE PRODUCTS Top Soil+ Mulch

6083-508012

TOWN AND COUNTRY AUTO SUPPLY Adapter+ Bulb

1200 1836 10110

TROUSDALE’S FOODLAND Water Water Water

896-888287

UNIVERSAL SUPPLY GROUP Oil Absorbant Bag

Total EFT000000009981 EFT000000009992 2018-09-18 Total EFT000000009992 EFT000000009993 2018-09-18 Total EFT000000009993 EFT000000009997 2018-09-18 Total EFT000000009997 EFT000000009999 2018-09-18

Total EFT000000009999 EFT000000010004 2018-09-18 Total EFT000000010004

Total Fire

$275.00 $275.00 $246.40 $246.40 $1,505.88 $1,505.88 $205.30 $205.30 $11.21 $11.21 $17.94 $29.90 $17.94 $65.78 $52.86 $52.86

$28,995.56

2105 Pub Ed Cheque 069732

Date

Inv #

2018-09-18

Vendor

Description

CANADIAN NETWORK BROADCASTING Fire Prev. Week+ Smoke Alarm

Amount

Total 069732

$629.89 $629.89

Total Pub Ed

$629.89

1841010

2110 Cvc# Cheque EFT000000009987

Date

Inv #

2018-09-18

Description

Amount

SIGNS PLUS 3086

Total EFT000000009987

Vendor

14X Civic

$128.22 $128.22

System:

2018-09-13

User ID:

mfoster

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total Cvc#

Page:

4

Page 58 of 69 $128.22

2605 Build Cheque 069749

Date

Inv #

2018-09-18

Vendor

Amount

SANTINI, KELLY 159237

Total 069749 EFT000000009909

Description

2018-09-18 1021380

Total EFT000000009909 EFT000000009980 2018-09-18

Legal Fees 4 OFFICE AUTOMATION LTD 18/09-18/11 Lease

$1,826.97 $1,826.97 $467.77 $467.77

PUROLATOR INC. 439090261

Shipping to Kelly Santini LLP

Total EFT000000009980

Total Build

$25.74 $25.74

$2,320.48

2620 Anml Ctl Cheque EFT000000009984

Date

Inv #

2018-09-18

Vendor

Description

RIVOIRE, THOMAS R Legal Fees

6 Total EFT000000009984

Total Anml Ctl

Amount $345.98 $345.98

$345.98

2625 Lvstck Cheque EFT000000009983

Date

Inv #

2018-09-18

Vendor

Description

Amount

REDDEN, JOSEPH 956258 956258 956258

Livestock-Hornbeck+ Voith Livestock-Hornbeck+ Voith Livestock-Hornbeck+ Voith

Total EFT000000009983

Total Lvstck

$100.00 $44.58 $80.59 $225.17

$225.17

2640 Bylaw enf Cheque EFT000000009944

Date 2018-09-18

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-B-2018-JULY 18/07 Bylaw Enforcement SF-B-2018-JULY 18/07 Bylaw Enforcement SF-B-2018-AUGUST 18/08 Bylaw Enforcement SF-B-2018-AUGUST 18/08 Bylaw Enforcement

Total EFT000000009944

Amount $435.02 $185.20 $366.34 $211.66 $1,198.22

Total Bylaw enf

$1,198.22

Total PP&P

$33,843.52

30 Trans 3000 PW OH Cheque 069738 Total 069738 EFT000000009914

Date 2018-09-18

Inv #

Vendor

Description

MCNICHOLS, JANICE 18/06/27- CLAIM 18/06/27 Insurance Claim

2018-09-18 C14258-0918

ALLIANCE WIRELESS COMMUNICATIONS Answering Service

334951 335305

UPPER CANADA OFFICE SYSTEMS Copier Usage Copier Usage

Total EFT000000009914 EFT000000010005 2018-09-18

Total EFT000000010005

Total PW OH

Amount $500.00 $500.00 $247.74 $247.74 $108.42 $302.23 $410.65

$1,158.39

3005 RdAdmOH Cheque EFT000000009934

Date

Inv #

2018-09-18 53467

Vendor

Description

COUNTY OF FRONTENAC Computer D.H.

Total EFT000000009934

Total RdAdmOH

Amount $1,832.19 $1,832.19

$1,832.19

3010 Cheque 069727 Total 069727 069733 Total 069733 069746

Date

Inv #

2018-09-18

Vendor

168965

ATKINSON HOME BUILDING CENTRE Duct Tape

90498

CANADIAN AUTOMOTIVE SERVICE EQUIPMENT Fore/Aft Truck Frame Adpt Kit

2018-09-18

2018-09-18

Amount $13.22 $13.22 $3,408.96 $3,408.96

PRO-INSPECT 2K18-008

Total 069746 069751

Description

2018-09-18

Site Inspection+Report

$763.20 $763.20

Sweeper+Portable Toilet Flagging Flagging Flagging

$1,610.35 $488.96 $488.96 $488.96

SNIDER, PERCY 18/09/07-10 18/09/05-24 18/09/06-25 18/09/05-22

System:

2018-09-13

User ID:

mfoster

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 18/09/06-23

Total 069751 EFT000000009910

2018-09-18

Flagging

A1273686

ABELL PEST CONTROL INC. Pest Control

68824548

AIR LIQUIDE CANADA INC. Oxygen

Total EFT000000009910 EFT000000009911 2018-09-18 Total EFT000000009911 EFT000000009915 2018-09-18

5

Page 59 of 69 $488.96 $3,566.19 $69.72 $69.72 $31.55 $31.55

AQUA Q 90694516

Total EFT000000009915 EFT000000009918 2018-09-18

Culverts

16098693

BENSON TRUCK & TRAILER Alignment

25188 25583 25189

BLACK DOG TIRE & LUBRICANTS Tire Change+ Dismount+ Mount Flat Repair 4X Tires

359287 359287

BMR MANUFACTURING INC. Signs Signs

30658

CAMECH INDUSTRIAL INC. Hose+Adpt+Stems

Total EFT000000009918 EFT000000009919 2018-09-18

Total EFT000000009919 EFT000000009920 2018-09-18

Total EFT000000009920 EFT000000009924 2018-09-18 Total EFT000000009924 EFT000000009928 2018-09-18

$14,679.97 $14,679.97 $163.75 $163.75 $124.15 $111.88 $430.44 $666.47 $1,362.46 $794.28 $2,156.74 $543.33 $543.33

CINTAS 884184486 884184486 884184485 884184485 884186344 884186344 884186343 884186343 884182678 884182678 884182677 884182677

Total EFT000000009928 EFT000000009935 2018-09-18

Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Services Uniform Cleaning Services Uniform Cleaning Services Uniform Cleaning Services

W 398 W 606 W 421

CROSSIRON TRUCK & EQUIPMENT Exhaust Manifold Air Bag Air Coolers

78618

EASTERN FLUID POWER INC Hose Assemblies

Total EFT000000009935 EFT000000009941 2018-09-18 Total EFT000000009941 EFT000000009942 2018-09-18

$12.53 $45.81 $13.77 $146.21 $12.53 $24.09 $13.77 $164.92 $12.53 $31.85 $13.77 $189.84 $681.62 $4,525.44 $475.59 $6,488.11 $11,489.14 $109.33 $109.33

FISH, DOROTHY 5984

Total EFT000000009942 EFT000000009946 2018-09-18

Cleaning

315534 316906 316525

GANANOQUE CHEVROLET BUICK GMC Cover+Pad Switch Lamp

M785585 M737387

GRAND & TOY LIMITED Certificate Frame Business Cards W.S.

19500

GREER GALLOWAY CONSULTING ENGINEERS Consulting Services

6967 6967

G WILLIAMS PAVING LTD Paving Paving

Total EFT000000009946 EFT000000009947 2018-09-18

Total EFT000000009947 EFT000000009948 2018-09-18 Total EFT000000009948 EFT000000009949 2018-09-18

Total EFT000000009949 EFT000000009950 2018-09-18

Page:

HAMMER, KARL G. TIRE REPLACEMENT Resident-Tire Replacement

Total EFT000000009950 EFT000000009951 2018-09-18 IV53876 WO20027 Total EFT000000009951 EFT000000009952 2018-09-18

HARTINGTON EQUIPMENT LIMITED Cylinder Replaced O-Ring

$312.00 $312.00 $360.05 $98.78 $190.61 $649.44 $52.21 $71.13 $123.34 $17,251.40 $17,251.40 $2,900.16 $2,493.12 $5,393.28 $260.42 $260.42 $413.25 $375.34 $788.59

HP ENGINEERING 918201

Total EFT000000009952 EFT000000009958 2018-09-18

Engineering Services

P28893 P28970

JOE JOHNSON EQUIPMENT INC. Assorted Filters Boom Flail kit

9306028164 9306059635

KENT AUTOMOTIVE Cable Ties+Sealrings+ Fuse Washers+Screws+Nuts

KS23337

KENWORTH ONTARIO - KINGSTON Leaking O-Ring

146-156258

KROWN RUST CONTROL Rust Spray

Total EFT000000009958 EFT000000009960 2018-09-18

Total EFT000000009960 EFT000000009961 2018-09-18 Total EFT000000009961 EFT000000009962 2018-09-18

$2,037.74 $2,037.74 $463.19 $1,688.78 $2,151.97 $189.72 $210.67 $400.39 $328.38 $328.38 $213.70

System:

2018-09-13

User ID:

mfoster

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 146-156258 146-156258 146-156258 146-156258 146-156258 146-156258 146-156258 146-156258 146-156258 146-156258 146-156770 146-156770 146-156770 146-156770 146-156770 146-156770 146-156770 146-156770 146-156770 146-156770 146-156770 146-156770 146-156770

Total EFT000000009962 EFT000000009965 2018-09-18 18/08/31-17

LEONARD, ELIZABETH Cleaning

DA0006679383 DA0006679632

MICHELIN NORTH AMERICA CANADA INC 4X Tires Tire

Total EFT000000009965 EFT000000009972 2018-09-18

Total EFT000000009972 EFT000000009973 2018-09-18

Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray

MILLER PAVING LIMITED SU-150-19-1076 Surface Treatment SU-150-19-1076 Surface Treatment

Total EFT000000009973 EFT000000009977 2018-09-18 5176938 5177005 5177631

ONTARIO HOSE SPECIALTIES LIMITED 3X Hoses+ Assemblies Hose+Assembly+ Rags 3X Hydraulic Adapter

139387 137845 136512

PAT’S RADIATOR SERVICE LTD. Snow Plow Parts Viberator+Strobe+Work Kits Iskra Artic Motor

Total EFT000000009977 EFT000000009978 2018-09-18

Total EFT000000009978 EFT000000009979 2018-09-18

Page:

6

Page 60 of 69 $213.70 $213.70 $213.70 $213.70 $213.70 $132.23 $132.23 $122.11 $213.70 $203.52 $147.55 $213.70 $213.70 $213.70 $152.64 $137.38 $122.11 $249.31 $122.11 $132.23 $213.70 $213.70 $213.70 $4,431.52 $375.00 $375.00 $2,492.02 $197.82 $2,689.84 $33,729.16 $87,157.84 $120,887.00 $243.73 $72.14 $13.67 $329.54 $363.06 $1,910.03 $451.84 $2,724.93

PETRIE FORD 257268 258300 258034 258497

Total EFT000000009979 EFT000000009981 2018-09-18

Oil Switch Asy+ Connector Motor-Cool Blower Clamp

18/08-G,B,P 18/08-G,B,P 18/08-G,B,P 18/08-G,B,P

R&D NELSON GENERAL MAINTENANCE 18/07+18/08General Maintenance 18/07+18/08General Maintenance 18/07+18/08General Maintenance 18/07+18/08General Maintenance

S-0056210 S-0056209

SWEET’S SAND & GRAVEL Gravel Gravel

3732

SYDENHAM LANDSCAPE PRODUCTS 3X Yards Topsoil

345476T

TALLMAN TRUCK CENTRE LIMITED Filters

PS040659405 PS040659404 PS040659344 WO030912120 WO040652888

TOROMONT INDUSTRIES LTD. Pin+Dowel CAT Hydo Advance Hydraulic Cylinder Repairs Drum is covered in Oil

6083-503930 6083-504365 6083-504250 6083-504281 6083-508114 6083-507724 6083-507530 6083-507583 6083-507117 6083-504716

TOWN AND COUNTRY AUTO SUPPLY Starter Mould Tape Oil Filter Motor Reversing Selonoid Rubber Air Hose Int. Manifold Gasket Sensor Harness+ Bulbs LED Trailer Kit Oil Filter+Rotors+Pads

84611 84177

TROUSDALE’S HOME HARDWARE Fruit Fly Traps 3X Solder

173-205647

UNIVERSAL SUPPLY GROUP 2X Oval LED Red

Total EFT000000009981 EFT000000009991 2018-09-18

Total EFT000000009991 EFT000000009993 2018-09-18 Total EFT000000009993 EFT000000009994 2018-09-18 Total EFT000000009994 EFT000000009995 2018-09-18

Total EFT000000009995 EFT000000009997 2018-09-18

Total EFT000000009997 EFT000000010000 2018-09-18

Total EFT000000010000 EFT000000010004 2018-09-18

$107.34 $45.28 $125.92 $69.19 $347.73 $109.90 $109.90 $41.22 $41.22 $302.24 $739.99 $1,256.63 $1,996.62 $58.00 $58.00 $228.19 $228.19 $210.62 $327.14 $969.35 $21,167.67 $405.00 $23,079.78 $296.10 $20.67 $5.94 $122.14 $52.81 $115.34 $105.98 $91.13 $77.42 $684.77 $1,572.30 $16.27 $16.97 $33.24 $49.27

System:

2018-09-13

User ID:

mfoster

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 896-891293 173-204806 173-204486 173-204060 173-204060 173-203705 173-203942 173-203942 511-277187 896-887603 173-202680 173-202678 896-887193

Total EFT000000010004 EFT000000010006 2018-09-18

Hyd. Control Valve+Grease Whip Clevis-Automatic Brake Rolling Lobe Air Spring Gladhand 6X Clamp Bands Chamber Clevis Gunite Auto Slack 2X Gunite Auto Slack Refrigerant Oil Compressor Plug-2-Pole Plug-2-Pole+ Socket-2-Pole Skid of Washer Fluid

101009933 102003099

VERONA HARDWARE LIMITED Rust Paint Rust Paint+ Paint Supplies

23210436

WURTH CANADA LIMITED Air Brake Sleeve

Total EFT000000010006 EFT000000010010 2018-09-18 Total EFT000000010010

Total

Page:

7

Page 61 of 69 $164.33 $56.23 $351.95 $23.42 $51.04 $107.72 $92.59 $185.18 $19.36 $677.70 $18.27 $39.05 $571.48 $2,407.59 $52.90 $116.54 $169.44 $62.84 $62.84

$229,735.94

3210 Brushing Cheque EFT000000009926

Date

Inv #

2018-09-18

Vendor

Description

Amount

CANADIAN TIRE 126304

Total EFT000000009926 EFT000000009964 2018-09-18 40872

6X Pruners L.D. POWER SPORTS Shroud

Total EFT000000009964

Total Brushing

$335.74 $335.74 $37.64 $37.64

$373.38

3215 Drainage Cheque 069751

Date

Inv #

2018-09-18

Vendor

2018-09-18 99423

Total EFT000000009929 EFT000000009971 2018-09-18

Amount

SNIDER, PERCY 18/08-11 18/09/03-21

Total 069751 EFT000000009929

Description Shovel+ Float Rental Flagging

COCO PAVING INC Gravel

MCNICHOLS CONSTRUCTION LTD 18/07/30-DESERT LAKE Cat. Excavator+ Packer

Total EFT000000009971 EFT000000009991 2018-09-18 S-0056126 S-0056209

SWEET’S SAND & GRAVEL Gravel Gravel

2947 2948 2949 2950 3651 3652 3653 3654 3655 3656 3657 3714 3658 3659 3236

SYDENHAM LANDSCAPE PRODUCTS Tandam Rental Tandam Rental Tandam Rental Tandam Rental Tandam Rental Tandam Rental Tandam Rental Tandam Rental Tandam Rental Tandam Rental Tandam Rental Grass Seed Tandam Rental Tandam Rental 12 X yards Top Soil

602761

TROUSDALE’S HOME HARDWARE Grass Seed

Total EFT000000009991 EFT000000009993 2018-09-18

Total EFT000000009993 EFT000000010000 2018-09-18 Total EFT000000010000

Total Drainage

$3,648.10 $237.10 $3,885.20 $1,555.67 $1,555.67 $1,592.54 $1,592.54 $335.50 $208.39 $543.89 $734.71 $696.04 $696.04 $696.04 $696.04 $696.04 $696.04 $696.04 $696.04 $696.04 $696.04 $151.62 $696.04 $696.04 $232.01 $9,470.82 $122.10 $122.10

$17,170.22

3235 Sidewalks Cheque 069748

Date

Inv #

2018-09-18 630

Vendor

Description

SAFESIDEWALKS CANADA INC Sidewalk Condition Assessment

Total 069748

Total Sidewalks

Amount $1,953.79 $1,953.79

$1,953.79

3310 Hardtop Patching Cheque EFT000000010002

Date

Inv #

2018-09-18

Description

Amount

TW PATCHING 332813

Total EFT000000010002 EFT000000010009 2018-09-18 3670 Total EFT000000010009

Vendor

Patching WILLIAMS HOT MIX LTD 6.93 MT Hot Mix

$2,559.26 $2,559.26 $684.04 $684.04

System:

2018-09-13

User ID:

mfoster

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total Hardtop Patching

Page:

8

Page 62 of 69 $3,243.30

3515 Stock Snd&Slt Cheque EFT000000009959

Date

Inv #

2018-09-18

Vendor

Description

K+S WINDSOR SALT LTD Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt

Amount

Total EFT000000009959

$14,488.84 $7,176.77 $6,650.96 $7,243.97 $6,823.52 $42,384.06

Total Stock Snd&Slt

$42,384.06

5300384787 5300384788 5300385139 5300385642 5300385993

3601 Barricds & Sfty Matls Cheque EFT000000009931

Date

Inv #

2018-09-18 224534

Vendor

Description

COLLINS SAFETY INC. 15X Traffic+10X Safety Vests

Total EFT000000009931

Total Barricds & Sfty Matls

Amount $328.18 $328.18

$328.18

3605 Pvmt Mrkng Cheque EFT000000009998

Date

Inv #

2018-09-18

Vendor

Description

TRILLIUM PAVEMENT MARKING Pavement Markings

Amount

Total EFT000000009998

$127,809.34 $127,809.34

Total Pvmt Mrkng

$127,809.34

3895857

3615 Street signs Cheque 069751

Date

Inv #

2018-09-18

Vendor

Amount

SNIDER, PERCY 18/08/22-12

Total 069751 EFT000000009920

Description

2018-09-18 359268 359266 359270

Total EFT000000009920 EFT000000009987 2018-09-18

Mini Ex. with Auger BMR MANUFACTURING INC. 2X Church Signs Brewer Lake Road Sign 5X Signs

$165.36 $165.36 $408.14 $204.07 $734.33 $1,346.54

SIGNS PLUS 3086

1X Street Sign

Total EFT000000009987

Total Street signs

$27.41 $27.41

$1,539.31

3620 Reg signs Cheque EFT000000009920

Date

Inv #

2018-09-18

Vendor

Description

359292 359269 359253

BMR MANUFACTURING INC. 7X Signs 2X School Bus Signs No Passing Sign

9306059634

KENT AUTOMOTIVE Screws+Bolts

Total EFT000000009920 EFT000000009960 2018-09-18 Total EFT000000009960

Total Reg signs

Amount $193.71 $145.64 $209.31 $548.66 $131.07 $131.07

$679.73

3625 RR cross mnt Cheque EFT000000009925

Date

Inv #

2018-09-18 11104185

Vendor

Description

CANADIAN PACIFIC RAILWAY 18/08 Flasher Contract

Amount

Total EFT000000009925

$744.00 $744.00

Total RR cross mnt

$744.00

3635 Trffc cnts Cheque EFT000000009970

Date

Inv #

2018-09-18 K81336

Vendor

Description

MAGNACHARGE BATTERY CORP 2X 12V Battery

Total EFT000000009970

Total Trffc cnts

Amount $100.74 $100.74

$100.74

3638 Locates Cheque EFT000000009976

Date

Inv #

2018-09-18 201892401

Total EFT000000009976 EFT000000009986 2018-09-18

Total Locates

Description

ONTARIO ONE CALL 18/08 Notifications

Amount $96.64 $96.64

R.W. ELECTRIC 35358

Total EFT000000009986

Vendor

18/07 Locates

$203.52 $203.52

$300.16

System:

2018-09-13

User ID:

mfoster

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

9

Page 63 of 69

3640 Warning Sgns Cheque EFT000000009920

Date

Inv #

2018-09-18

Vendor

Description

BMR MANUFACTURING INC. Signs

Amount

Total EFT000000009920

$542.99 $542.99

Total Warning Sgns

$542.99

359287

3650 Street Lights Cheque EFT000000010001

Date

Inv #

2018-09-18

Vendor

Description

Amount

TRUE ELECTRIC

Total EFT000000010001

$2,862.44 $2,862.44

Total Street Lights

$2,862.44

6855

Street Light Repair

Total Trans

$432,758.16

40 Env 4110 Water Treat Cheque 069729 Total 069729 EFT000000009937

Date

Inv #

2018-09-18

Vendor

Description

7631-18/08

BELL CANADA-WATER TOWER PHONE LINE 18/08 Telephone

152752

CUNNINGHAM SWAN CARTY Legal Fees

2018-09-18

Amount $84.88 $84.88

Total EFT000000009937

$12,428.17 $12,428.17

Total Water Treat

$12,513.05

5005 SW & Fac OH Cheque 069727

Total 069727 EFT000000009992

Date

Inv #

2018-09-18

Vendor

Description

168187 168432 168350

ATKINSON HOME BUILDING CENTRE Masonry Cut off Wheel Hammer Drill Bit+ Wedge Bolt 6XWedge Bolts+Hammer Drill Bit

K592310

SWISH MAINTENANCE LIMITED Cleaning Supplies

84926

TROUSDALE’S FOODLAND 2X Garbage Can

2018-09-18

Total EFT000000009992 EFT000000009999 2018-09-18

Amount $8.53 $11.07 $26.69 $46.29 $92.11 $92.11

Total EFT000000009999

$36.61 $36.61

Total SW & Fac OH

$175.01

5105 Garb coll Cheque 069742

Date

Inv #

2018-09-18 7997

Total 069742 069751

2018-09-18

Vendor

NEXGEN MUNICIPAL INC. Service wiring

Amount $1,711.09 $1,711.09

SNIDER, PERCY 18/09/04-26 18/08/21-13 18/08/28-14

Total 069751 EFT000000009962

Description

2018-09-18 146-156258

Garbage Pickup Garbage Pickup Garbage Pickup KROWN RUST CONTROL Rust Spray

Total EFT000000009962

Total Garb coll

$101.76 $101.76 $101.76 $305.28 $137.39 $137.39

$2,153.76

5110 Gab disp Cheque 069747

Date

Inv #

2018-09-18 12452

Total 069747 069751

2018-09-18

Vendor

RIDEAU RAIN GUTTER Leaf Guard+Downpipe+Flashing

2018-09-18 A1279201

Total EFT000000009910 EFT000000010007 2018-09-18

Amount $478.27 $478.27

SNIDER, PERCY 18/08/23-07 18/08/30-16 18/08/30-15 18/09/05-17

Total 069751 EFT000000009910

Description

Green Bay Recycle Portland Dump/Dozer Portland Dump/Waste Portland Dump/Waste ABELL PEST CONTROL INC. 18/09 Pest Control

WASTE CONNECTIONS OF CANADA 647-0000024592 29.18MT ICI+Construction Waste

Total EFT000000010007 EFT000000010008 2018-09-18 812356

WHALEY, GEORGE 18/08 Landfill Maintenance

Total EFT000000010008

Total Gab disp

$712.32 $407.04 $356.16 $534.24 $2,009.76 $101.83 $101.83 $2,671.25 $2,671.25 $6,222.62 $6,222.62

$11,483.73

5210 Rec Disp/Prc Cheque

Date

Inv #

Vendor

Description

Amount

System:

2018-09-13

User ID:

mfoster

069751

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2018-09-18

Page:

10

Page 64 of 69

SNIDER, PERCY 18/08/17-08 18/08/23-09 18/08/22-10 18/09/05-19 18/09/05-18 18/08/31-20

Green Bay Recycle Portland Recycle Salem Recycle Loughborough Recycle Bradshaw Recycle Portland Recycle

Total 069751

Total Rec Disp/Prc

$864.96 $534.24 $1,399.20 $178.08 $534.24 $534.24 $4,044.96

$4,044.96

5305 HHW Cheque EFT000000009922

Date

Inv #

2018-09-18 20180173

Vendor

Description

BRENDAR ENVIRONMENTAL INC. HHW Services

Total EFT000000009922

Amount $8,593.04 $8,593.04

Total HHW

$8,593.04

Total Env

$38,963.55

70 Cem 7000 Health Cheque EFT000000009920

Date

Inv #

2018-09-18

Vendor

Description

359267

BMR MANUFACTURING INC. Cemetery Signs

3053 3050 3059 3049

HUGHES CONSTRUCTION AND Grass Cutting Grass Cutting Grass Cutting Grass Cutting

Total EFT000000009920 EFT000000009953 2018-09-18

Total EFT000000009953

Amount $263.86 $263.86 $389.03 $914.93 $176.50 $1,015.80 $2,496.26

Total Health

$2,760.12

Total Cem

$2,760.12

80 Rec 8000 Rec Cheque 069727

Date

Inv #

2018-09-18 169563 168878

Total 069727 069740 Total 069740 069745 Total 069745 069747

2018-09-18

2018-09-18

18/09/04-PORT REC

PRESTON, CHERYL 18/09/04-PORT REC 18/09/04-PORT REC

2018-09-18

2018-09-18

RIDEAU RAIN GUTTER Clean Eaves+Install Leaf Guard

Amount $64.10 $246.77 $310.87 $31.84 $31.84 $31.84 $31.84 $1,130.04 $1,130.04

SNIDER, PERCY 18/08/27-33 18/08/30-39 18/08/27-32 18/08/27-34 18/08/30-35

Total 069751 EFT000000009908

Description

ATKINSON HOME BUILDING CENTRE Smoke+CO Detector 50lbs MTO Modified Mixture

MOREY, DOUG 18/09/04-PORT REC

12446 Total 069747 069751

Vendor

2018-09-18

Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting

28216

BOULTON SEPTIC/LARMON’S Grass Cutting

153104 153103 153099 153101 153101

CUNNINGHAM SWAN CARTY Legal Fees- Purchase Legal Fees- Sale Legal Fees- Sale Legal Fees- Purchase Legal Fees- Purchase

8671

D.MARTIN WELDING & FABRICATING Two Lift Beams

2018 KAISC

HAMMER, KARL G. KAISC- Kids/Youth Program

3054 3056 3058 3055 3052 3057 3051

HUGHES CONSTRUCTION AND Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting

12216 12218

JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental Portable Toilet Rental

Total EFT000000009908 EFT000000009937 2018-09-18

Total EFT000000009937 EFT000000009940 2018-09-18 Total EFT000000009940 EFT000000009950 2018-09-18 Total EFT000000009950 EFT000000009953 2018-09-18

Total EFT000000009953 EFT000000009957 2018-09-18

$337.69 $180.11 $1,215.73 $1,103.14 $180.11 $3,016.78 $94.88 $94.88 $1,164.47 $705.45 $707.74 $1,171.98 -$75.63 $3,674.01 $2,381.37 $2,381.37 $2,000.00 $2,000.00 $385.43 $356.61 $97.25 $363.81 $450.27 $320.59 $533.12 $2,507.08 $203.52 $101.76

System:

2018-09-13

User ID:

mfoster

10:27:47 AM

Total EFT000000009957 EFT000000009974 2018-09-18

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

11

Page 65 of 69

12217 12215

Portable Toilet Rental Portable Toilet Rental

$101.76 $101.76 $508.80

MOREY, PAM 18/09/04-PORT REC

18/09/04-PORT REC

$65.00 $65.00

Total EFT000000009974 EFT000000009981 2018-09-18 18/08-G,B,P 18/08-G,B,P 18/08-LIB 18/08-LIB Total EFT000000009981 EFT000000009987 2018-09-18

R&D NELSON GENERAL MAINTENANCE 18/07+18/08General Maintenance 18/07+18/08General Maintenance 18/07+18/08General Maintenance 18/07+18/08General Maintenance

$366.34 $41.22 $976.90 $174.96 $1,559.42

SIGNS PLUS 3087

Total EFT000000009987 EFT000000009988 2018-09-18

Dog Park entrance sign

5248

SIMMONS PLUMBING & PUMP SERV. Clean out Brine Tank

K597187

SWISH MAINTENANCE LIMITED Cleaning Supplies

3722 3739 3764 3770 3774 3781 3785 2766

SYDENHAM LANDSCAPE PRODUCTS Black Mulch 2X Yards Top Soil Riverstone Riverstone+Weed Barrier Topsoil Topsoil Topsoil Topsoil

84545

TROUSDALE’S HOME HARDWARE Electical For Swim Bunker

Total EFT000000009988 EFT000000009992 2018-09-18 Total EFT000000009992 EFT000000009993 2018-09-18

Total EFT000000009993 EFT000000010000 2018-09-18 Total EFT000000010000

Total Rec

$38.16 $38.16 $76.32 $76.32 $118.74 $118.74 $5.40 $59.02 $95.15 $43.25 $18.01 $48.84 $29.51 $154.67 $453.85 $1.41 $1.41

$18,000.41

8025 Day Cmps Cheque EFT000000009999

Date

Inv #

2018-09-18 1311 3150 9155 8442 9027 3526

Vendor

Description

TROUSDALE’S FOODLAND Snacks Snacks Snacks Water+ Gaterade Apples Snacks

Total EFT000000009999

Total Day Cmps

Amount $23.93 $13.75 $14.98 $14.16 $4.89 $7.98 $79.69

$79.69

8030 Cda Day Cheque 069731

Date

Inv #

2018-09-18 7012018-2

Vendor

Description

BOYS & GIRLS CLUB OF KINGSTON & AREA Inflatables

Total 069731

Total Cda Day

Amount $1,528.00 $1,528.00

$1,528.00

8210 VCA Cheque 069728

Date

Inv #

2018-09-18

Vendor

Total 069739 069744

2018-09-18

Dump Trip Ribbon for Parking

MINISTER OF FINANCE-POLICE SERVICES 123008181234004 2 Officers-Verona Car Show

2018-09-18

2018-09-18

Total 069755 EFT000000009930

2018-09-18

$100.00 $100.00

Field Rental- Car Show

$300.00 $300.00

VERONA LIONS CLUB Hall Rental - Aug 14- Car Show

2018069

COLEMAN, DONALD Flower Barrel Contest Prizes

2018067 2018067 2018067

LAST CHANCE AUTO RESTORE Car Show Signs+Bucket+Supplies Kijiji Car Show Ad Car Show Website+Train Maint.

80664

SPECIALTY TROPHIES T-Shirts

Total EFT000000009930 EFT000000009963 2018-09-18

Total EFT000000009963 EFT000000009990 2018-09-18

Total VCA

Dump Trip+ Ribbon for Parking

18/08/16-VCA 2018-09-18

Total EFT000000009990

$626.06 $626.06

VELEY, LARRY 2018063

Total 069754 069755

$20.00 $6.47 $26.47

PAGE, MONA LISA 2018071

Total 069744 069754

Amount

BABCOCK, CHET 2018070 2018070

Total 069728 069739

Description

$50.00 $50.00 $700.00 $700.00 $385.26 $22.33 $577.42 $985.01 $1,050.79 $1,050.79

$3,838.33

System:

2018-09-13

User ID:

mfoster

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

12

Page 66 of 69

8240 Comm Caring Cheque 069726 Total 069726 069730

Date 2018-09-18

Inv #

Vendor

AMHS-KFLA- VERONA RURAL OUTREACH PROGRAM 18/09 PCC DONATION 18/09 PCC DONATION

2018-09-18

Total 069736 069737

2018-09-18

2018-09-18

Total 069741 069752 Total 069752 EFT000000009989

2018-09-18

2018-09-18

2018-09-18

Office Supplies

LOUGHBOROUGH CHRISTMAS & RELIEF FUND 18/09 PCC DONATION 18/09 PCC DONATION

18/09/11 Total 069737 069741

Amount $1,000.00 $1,000.00

BOYCE, ALAN 18/09/11

Total 069730 069736

Description

LOVEGROVE, DOUG Dolly

NEW LEAF LINK 18/09 PCC DONATION

18/09 PCC DONATION

SOUTH FRONTENAC FOOD BANK 18/09 PCC DONATION 18/09 PCC DONATION SOUTHERN FRONTENAC COMMUNITY 18/09 PCC DONATION 18/09 PCC DONATION

$532.90 $532.90 $1,000.00 $1,000.00 $25.43 $25.43 $1,000.00 $1,000.00 $2,000.00 $2,000.00

Total EFT000000009989

$1,000.00 $1,000.00

Total Comm Caring

$6,558.33

8250 HSMITH BEAUT. COMM. Cheque EFT000000009969

Date

Inv #

2018-09-18 120188

Vendor

Description

MAGLIN SITE FURNITURE INC 2 X Benches

Total EFT000000009969

Amount $2,315.04 $2,315.04

Total HSMITH BEAUT. COMM.

$2,315.04

Total Rec

$32,319.80

90 Plan 9000 Plan Cheque EFT000000009923

Date

Inv #

2018-09-18

Vendor

Description

Amount

CAMBIUM INC. 2018-24159

Total EFT000000009923 EFT000000009937 2018-09-18

Restricted Land Use Package

152911 152912 152913

CUNNINGHAM SWAN CARTY Legal Fees: Aggregate Setbacks Legal: Concent+Right of Way Legal Fees:Consent Application

43367

INDEPENDENT TELEPHONE SERVICES Mailbox 2224- Disconnect

Total EFT000000009937 EFT000000009955 2018-09-18 Total EFT000000009955

Total Plan

$437.57 $437.57 $127.20 $133.31 $152.64 $413.15 $66.14 $66.14

$916.86

9800 Dev Serv Cheque EFT000000009955

Date

Inv #

2018-09-18 43408

Vendor

Description

INDEPENDENT TELEPHONE SERVICES Mailbox 2235 C.D.

Total EFT000000009955

Total Dev Serv

Amount $86.50 $86.50

$86.50

Total Plan

$1,003.36

99 9999 Cheque 069758 Total 069758 069759 Total 069759 069760 Total 069760 069761 Total 069761 069762 Total 069762 069763 Total 069763 069764

Date

Inv #

2018-09-18

Vendor

Description

CRADJ5211-1

JENKINS ANTHONY THOMAS Tax Refund

CRADJ5218-1

CARABOTT JEFFREY TAX REFUND

CRADJ5219-1

HOEKSTRA MATTHEW JOHN TAX REFUND

CRADJ5221-1

THE NATURE CONSERVANCY OF CANADA Tax Refund

CRADJ5222-1

THE NATURE CONSERVANCY OF CANADA Tax Refund

CRADJ5222-2

THE NATURE CONSERVANCY OF CANADA Tax Refund

CRADJ5223-1

THE NATURE CONSERVANCY OF CANADA Tax Refund

2018-09-18

2018-09-18

2018-09-18

2018-09-18

2018-09-18

2018-09-18

Amount $2,051.11 $2,051.11 $1,153.01 $1,153.01 $199.29 $199.29 $1,017.92 $1,017.92 $994.23 $994.23 $862.11 $862.11 $2,016.14

System:

2018-09-13

User ID:

mfoster

Total 069764 069765 Total 069765 EFT000000009951

10:27:47 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

13

Page 67 of 69 $2,016.14

2018-09-18

PIGION BARBARA DORENE CRADJ5224-1 Tax Refund

2018-09-18 IV53876

Total EFT000000009951 EFT000000009982 2018-09-18

$38.42 $38.42

REALTAX INC 67855

Total EFT000000009982 EFT000000009985 2018-09-18

First Notices

624621 624601 624303 624600 624599 624598

ROSEN ENERGY GROUP SUN 1082.7L CLR @1.0800 P 1800.7L CLR @1.0770 P 943.7L MKD@.9400 F 1220.3L MKD @.9440 F 1721.1L CLR @1.0770 F 2268.1L GAS @1.0690

6083-504716

TOWN AND COUNTRY AUTO SUPPLY Oil Filter for Zamboni

Total EFT000000009985 EFT000000009997 2018-09-18 Total EFT000000009997

HARTINGTON EQUIPMENT LIMITED 2X Switches for Arena Mower

$600.00 $600.00

$525.45 $525.45 $1,189.89 $1,973.48 $902.69 $1,172.22 $1,886.24 $2,467.27 $9,591.79 $6.45 $6.45

Total

$19,055.92

Total

$19,055.92

Total

$3,480,863.94

Page 68 of 69

September 11, 2018

RPRA sets 2019 Blue Box Steward Funding Obligation The Resource Productivity and Recovery Authority (RPRA) has set the 2019 Blue Box Steward Funding Obligation at $126.4 million. The Blue Box Steward Funding Obligation is the total amount that stewards must pay to municipalities for the Blue Box Program. Despite strong, long-standing documented protests from municipal governments, RPRA has again used a theoretical model of municipal costs as a key input into the calculation of the Obligation. This model discounts verified municipal costs for ‘inefficiency’ under the “Cost Containment” heading. This deduction from reported verified costs from the datacall has increased to $23.8M from $15.8M last year. We have continued to advocate for payment to be calculated as per the decision in the 2014 Arbitration between AMO/City of Toronto and Stewardship Ontario where municipalities were paid 50% of our net verified cost from the Datacall (i.e. actual municipal costs). RPRA (formerly WDO) used the Arbitrator’s method in 2015 to determine the Steward Obligation. If the Steward Obligation had been calculated this year using the Arbitrator’s method it would have been $131.2M – a difference of $4.8M. Attached below is a summary of the Steward Obligation calculation from RPRA: 2019 Steward Obligation (2017 Data Year) Reported Gross Cost

$355,134,163

Plus 55% of InKind Linage

$2,156,414

Less Non-Obligated

-$221,770

Less Cost Containment

-$23,800,135

Total Gross Cost

$333,268,672

Less 3 Year Average Revenue

-$95,697,012

Plus 100% of Prior Year Adjustments

$865,415

Total Net Costs

$238,437,075

50% of Net Costs

$119,218,537

Plus Steward Cost Containment

$7,153,112

2019 Steward Obligation

$126,371,650

AMO, Toronto, RPWCO and MWA will be reviewing RPRA’s decision on the Obligation to determine if a formal dispute process should be invoked. AMO Contact: Dave Gordon, Senior Advisor, Waste Diversion, dgordon@amo.on.ca, 416-389-4160.

Page 69 of 69

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2018-59 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of September 18, 2018 be confirmed.

Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 18 day of September, 2018. Read a first and second time this 18 day of September, 2018. Read a third time and finally passed this 18 day of September, 2018.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

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