Body: Council Type: Minutes Meeting: Regular Date: September 18, 2018 Collection: Council Minutes Municipality: South Frontenac
[View Document (PDF)](/docs/south-frontenac/Minutes/Regular Council/Board/2018/Council - 18 Sep 2018 - Minutes.pdf)
Document Text
Minutes of Council September, 18, 2018 Time: 7:00 PM Location: Council Chambers
Meeting # 20 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Darcy Knott, Fire Chief, Angela Maddocks, Deputy Clerk, Bill Jones, Deputy Fire Chief. 1.
Call to Order
a)
Resolution Resolution No. 2018-20-01 Moved by Councillor Barr Seconded by Councillor McDougall THAT the Council meeting of September 18, 2018 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof - n/a
Approval of Agenda
a)
Resolution Resolution No. 2018-20-02 Moved by Councillor Barr Seconded by Councillor McDougall THAT the agenda for the September 18, 2018 Council meeting be approved as presented. Carried
Scheduled Closed Session - n/a
Recess - n/a
Delegations - n/a
Public Meeting - n/a
Approval of Minutes
a)
September 4, 2018 Council Meeting Councillor Sutherland requested that the minutes be amended to reflect that the map provided by the Public Works Manager be attached to the resolution about the road allowance exchange on Norman Lane. Resolution No. 2018-20-03 Moved by Councillor Barr Seconded by Councillor McDougall THAT the minutes of the September 4, 2018 Council meeting (as amended) and the minutes of the September 11, 2018 Committee of the Whole meeting be approved.
Minutes of Council September, 18, 2018 Carried b)
September 11, 2018 Committee of the Whole Meeting
Business Arising from the Minutes
a)
Notice of Motion - Public Library Month Proclamation Resolution No. 2018-20-04 Moved by Councillor McDougall Seconded by Councillor Barr THAT Council support the notice of motion and proclaim the month of October as Canadian Library Month 2018 and October 14-20, 2018 as Ontario Public Library Week to recognize the vital service that public libraries provide in our community. Carried
b)
Inverary Youth Activities - Funding Resolution No. 2018-20-05 Moved by Councillor Barr Seconded by Councillor McDougall THAT Council approve an increase in the annual grant to offset operating expenses of Inverary Youth Activities Inc. from $600 to $1,650; and that this be funded from the “Grants to Organizations / Individuals” budget line; AND THAT staff further explore options for supporting Inverary Youth Activities Inc., including conversations with the group itself and SFRC. AND THAT this matter be brought back during the 2019 budget process. Carried
Reports Requiring Action
a)
Fire Department - Establishing and Regulating By-law See By-law 2018-56
b)
2019 Budget Cycle Council was supportive of the tentative budget cycle.
c)
Amendment to Portland By-law 97-23 -Closing of Adelaide St See By-law 2018-55
d)
FCM Municipal Asset Management Program Funding Resolution No. 2018-20-06 Moved by Councillor Sutherland Seconded Deputy Mayor Revill THAT Council directs staff to apply for a $50,000 grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset management program enhancements. Be it therefore resolved that the Township of South Frontenac commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program: -Update to the Township’s current asset management software and functionality -Provide staff training in meeting the new asset management planning regulation as well as best practices
Page 2 of 5
Minutes of Council September, 18, 2018 -Contract resources to support the Township in the development of a strategic asset management policy, update the asset management plan with levels of service enhancement as well as support the data transfer and update to the updated asset management software. Be it further resolved that the Township commits $22,500 from its budget toward the costs of this initiative. The additional $12,500 above what is available in the 2018 Capital budget will be included in the 2019 Capital Budget and could be funded from Federal Gas Tax. Carried e)
Tender #PW-2018-14 - Loughborough Waste Disposal Site Phase 1 - Final Cap Resolution No. 2018-20-07 Moved by Councillor Barr Seconded by Councillor McDougall THAT Council accept the bid from Dig’n Dirt Ltd in the amount of $406,019.03 including HST, for the Loughborough Waste Disposal Site Final Capping and Closure of Phase 1; AND THAT Council approve an additional amount of $160,000.00 from the Landfill Closure Reserve to cover the unbudgeted expenditure. Carried
f)
Capital Expenditures at Centennial Dog Park and Point Multiuse Court Fencing Resolution No. 2018-20-08 Moved by Deputy Mayor Revill Seconded by Councillor Sleeth THAT the $5000 budgeted for the Skateboard Feasibility Study in 2018 be reallocated to fund unbudgeted expenses for the Centennial Dog Park in Harrowsmith and the Point Multiuse Court Fencing in Sydenham. Carried
g)
Road Closure of Multiple Roads in Harrowsmith See By-law 2018-57
h)
Parking and Traffic Restrictions See By-law 2018-58 - amended to remove the Moreland Dixon Road until staff have discussed the parking restrictions with the resident who owns property on both sides of the road.
i)
Alignment of Titles Resolution No. 2018-20-09 Moved by Deputy Mayor Revill Seconded by Councillor Sutherland THAT Council approve the change in Titles to: Director of Public Services and Director of Corporate Services/Treasurer. Carried
Committee Meeting Minutes - n/a
By-laws
a)
By-law 2018-55 - Road Closing of Adelaide St Resolution No. 2018-20-10
Page 3 of 5
Minutes of Council September, 18, 2018 Moved by Councillor Sutherland Seconded by Deputy Mayor Revill THAT the following by-laws be given first and second reading: • By-law 2018-55 • By-law 2018-56 • By-law 2018-57 • By-law 2018-58 as amended. Carried Resolution No. 2018-20-11 Moved by Deputy Mayor Revill Seconded by Councillor Sutherland THAT By-law 2018-55 being a by-law to amend By-law 97-23 from the Township of Portland, as amended, to replace Section 2 and 3, be given third reading, signed and sealed. Carried b)
By-law 2018-56 - Fire Department - Establishing and Regulating By-law Resolution No. 2018-20-12 Moved by Councillor Sutherland Seconded by Deputy Mayor Revill THAT By-law 2018-56, being a by-law to establish and regulate the Fire Department int he Township of South Frontenac, be given third reading, signed and sealed. Carried
c)
By-law 2018-57 - Road Closings in Harrowsmith Resolution No. 2018-20-13 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-57, being a by-law to stop up and close certain roads and portions of roads in the village of Harrowsmith , be given third reading, signed and sealed. Carried
d)
By-law 2018-58 - Parking Restrictions on Perth Road and Moreland-Dixon Road Resolution No. 2018-20-14 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-58, being a by-law to amend By-law 2000-01, to regulate the use of traffic, parking and stopping on highways and bridges in the Township of South Frontenac, be given third reading, signed and sealed as amended. Carried
Reports for Information
a)
Summer Program Report
b)
Accounts Payable and Payroll Listing
Information Items
a)
2019 Blue Box Steward Funding
Page 4 of 5
Minutes of Council September, 18, 2018 15.
Notice of Motions - n/a
Announcements/Statements by Councillors
a)
Councillor Sutherland noted the success of the Homegrown Festival that took place last weekend on Forrest Road. The event was organized by the Cheesecakery Bakery and there was a great turnout. He felt that is an appetite for these types of events in South Frontenac that appeal to different age groups.
b)
Councillor McDougall provided an update on the vehicles used by County staff, all three are used vehicles from the paramedic services.
c)
Mayor Vandewal noted the success of the cattle show at Kingston Fair with the highest prices ever for cattle.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-59 Resolution No. 2018-20-15 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-59, being a by-law to confirm generally the previous actions of the Council of the Township of South Frontenac, be given first and second reading this 18 day of September 2018. Carried Resolution No. 2018-20-16 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-59, being a by-law to confirm generally the previous actions of the Council of the Corporation of the Township of South Frontenac, be given third reading, signed and sealed this 18 day of September 2018. Carried
Adjournment
a)
Resolution Resolution No. 2018-20-17 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of September 18, 2018 be adjourned at 7:55 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
Page 5 of 5
