Body: Council Type: Minutes Meeting: Regular Date: December 19, 2023 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council December, 19, 2023
Township of South Frontenac Council Meeting Minutes
Meeting # Time: 6:30 PM Location: Council Chambers/Virtual Via Zoom Present: Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Alex BennettActing Director of Fire and Emergency Services, Kyle Bolton - Director of Public Services, Shelley Stedall - Director of Corporate Services and Treasurer, Christine Woods - Senior Planner
1
Call to Order
a)
Resolution Resolution No. 2023:36:01 Moved by Councillor Ruttan Seconded by Councillor Godfrey That the Council meeting of December 19, 2023 be called to order at 6:30 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a)
There were none.
3
Approval of Agenda
a)
Resolution Resolution No. 2023:36:02 Moved by Councillor Roberts Seconded by Councillor Leonard That the agenda be approved, as presented. Carried
4
Scheduled Closed Session
a)
Resolution: Resolution No. 2023:36:03 Moved by Councillor Pegrum Seconded by Deputy Mayor Sleeth That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: a) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipalitu Carried
b)
Resolution:
Minutes of Council December, 19, 2023 Resolution No. 2023:36:04 Moved by Councillor Trueman Seconded by Deputy Mayor Sleeth That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried 5
Recess
6
Public Meeting
a)
Resolution - Public Meeting to Order (Proposed Amendments to By-law 201776) The Council of The Corporation of the Township of South Frontenac held a public meeting on December 19, 2023, at 7 p.m. on proposed amendments to By-law 2017-76 which provides for the governing the proceedings of Council, the conduct of members and the calling of meetings. The amendments are related to proposed changes to allow staff delegated authority to remove holding provisions and to clarify the Notice of Motion process. Resolution No. 2023:36:05 Moved by Councillor Godfrey Seconded by Councillor Leonard The the public meeting for Proposed Amendments to By-Law 2017-76 be called to order. Carried
b)
Notice of Collection
c)
Public Meeting - Proposed Amendments to By-law 2017-76. The Clerk read the Notice of Collection and provided a summary of the proposed changes to the By-law. Members of Council and members of the public did not provide comment.
d)
Resolution - Close Public Meeting Resolution No. 2023:36:06 Moved by Councillor Godfrey Seconded by Councillor Roberts That the Public meeting for Proposed Amendments to By-law 2017-76 be closed. Carried
e)
Resolution - Public Meeting to Order (Zoning By-law Amendments) The Deputy Clerk read the Notice of Collection and summary of appeal rights. Resolution No. 2023:36:07 Moved by Councillor Pegrum Seconded by Councillor Trueman That the Public Meeting held under the Planning Act for Zoning By-Law Amendments PL-ZBA-2023-0133, PL-ZBA-2023-0131, PL-ZBA-2023-0102 and PL-ZBA-2023-0092 be called to order. Carried
f)
Notice of Collection
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Minutes of Council December, 19, 2023 g)
Public Meeting for Zoning By-law Amendment Application - PL-ZBA-20230133, Broome and Malloy, 4839 Noble Lane Christine Woods, Senior Planner provided an overview of the PowerPoint presentation. There were no questions from Council. Nancy Meyers, member of the public, advised that she is a property owner in South Frontenac on Devil Lake. Nancy Myers stated that she sympathized with the situation as the previous property owner utilized the existing chicken coop and did not verify the by-laws ahead of time. She noted that there are some issues that Council should be aware of given media interviews related to this matter are misleading. Nancy Myers commented that there is generally a good reason for the submission of a complaint. Mayor Vandewal requested that Nancy Myers speak directly to the Zoning By-law amendment application. Nancy Myers stated that in terms of chickens in general they attract pests, vermin and predators. Nancy Myers also advised that municipalities that allow backyard chickens have rules and regulations to protect the health and safety of residents. Nancy Myers also noted that nuisance animals are often relocated and chickens can be considered a nuisance. Nancy Myers sought further information regarding the rationale for allowing certain chickens, the number of exemptions in place and whether it is known how many more applications could come forward. Nancy Myers commented that she does not support the application because of the ramifications of the wildlife due to their proximity to the waterfront which could result in the spread of avian flu. Nancy Myers spoke to the spread of the avian flu by migrating waterfowl and the impact of poultry interaction with waterfowl and mammals. Nancy Myers noted that she had sent correspondence to the Senior Planner and the Clerk regarding this matter. Nancy Myers spoke to the cancellation of pilot programs in other municipalities due to the costs. She commented that it is not as simple as just letting chickens on one property. She suggested that calling a cow or a chicken a pet is subjective and stated Council should consider both sides and when a complaint is received by the Township.
h)
Public Meeting for Zoning By-law Amendment Application - PL-ZBA-20230131, AlinkA Group Inc., 41 Bresee Road Senior Planner, Christine Woods provided an overview of the application. Councillor Pegrum noted that the application is too broad and suggested that the proposed uses be better defined. Christine Woods advised that there may be an opportunity to narrow or focus the list of permitted uses. Kim Donovan, applicant spoke to the application and the desire to expand upon the current uses of the property for a learning facility, family and friends use the property. He mentioned that the barns have been renovated for use as art and studio purposes. Richard Doherty advised that he is a professional planner and does a lot of work regarding environmental and economic development. The property has
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Minutes of Council December, 19, 2023 been used for events, wellness and health, economic and environmental uses and stated that the zoning by-law amendment will permit these uses formally. Richard Doherty advised that the uses on the property that were proposed were already established uses within the Zoning by-law and they can be narrowed down if needed. He also noted that there is neighborhood support for the application. Mayor Vandewal noted that a list that reflects the actual uses would be more supportable. Councillor Ruttan added that he would be much more comfortable with a specific list to make it more restrictive, not to tie the current owners hands but to ensure that someone, if the property was sold, does not come in and are able to make the property a large commercial enterprise which he believes is the exact opposite of the intention of the application. Richard Doherty advised that they want to create an art school and sell the art to offset the cost of the supplies. Richard Doherty advised they wanted to legitimize the uses on the property. The Mayor reiterated that council would like to see a narrowed down list of uses when it comes back to Council for consideration. i)
Public Meeting for Zoning By-law Amendment - Application PL-ZBA-20230102, SNZ Holdings (Fotenn), 1425 Rutledge Road Holly Newitt, agent, conducted the presentation of the application. Senior Planner, Christine Woods also provided an overview of the application and her planning report. Deputy Mayor Sleeth inquired as to the use, if it will be year-round or seasonal. Holly Newit advised that the use will be year-round, but it will be a secondary use, an estimate of about 100 nights per year. Deputy Mayor Sleeth inquired about the current entrance and if Public Services has reviewed this matter. Christine Woods advised that Public Services reviewed the entrance and it has already been used as such and they have no issues with it. Councillor Ruttan noted that this application is much more specific and is easier to support when the proposal is narrow and defined as opposed to a very wide scope. Councillor Trueman inquired if the entrance is the shared driveway to the house. Mayor Vandewal noted that the entrance runs by the house and barn that are existing down to the new development.
j)
Zoning By-law Amendment Application - PL-ZBA-2023-0092, Itterman, 2348 Sands Road, Storrington District Senior Planner, Christine Woods provided an overview of the PowerPoint presentation.
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Minutes of Council December, 19, 2023 Mayor Vandewal inquired if there was any consideration for the placement of the new house so as to not have it in the rear yard of the house on the retained parcel. Christine Woods identified that the parcels of land are large and well treed and therefore that was not considered as there should be sufficient privacy regardless of placement. There were no further questions or comments from Council or the public. k)
Resolution - Close Public Meeting Resolution No. 2023:36:08 Moved by Councillor Ruttan Seconded by Councillor Leonard That the Public Meeting be closed. Carried
7 a)
8 a)
Delegations There were none. Briefings There were none.
9
Approval of Minutes
a)
Resolutions Resolution No. 2023:36:09 Moved by Deputy Mayor Sleeth Seconded by Councillor Godfrey That the minutes of the December 12, 2023 Council meeting be approved. Carried
10
Reports Requiring Action
a)
Drinking Water Quality Management System: Management Review Report and Endorsement of Operational Plan Heather Roberts, Utilities Kingston provided an overview of the Report. Resolution No. 2023:36:10 Moved by Councillor Trueman Seconded by Councillor Pegrum That Council receive the Sydenham Drinking Water System Management Review Summary Report 2022, Management Review Meeting Minutes and Audit Report; and That Council re-endorse the Operational Plan for the Sydenham Drinking Water System and authorize the Mayor and Clerk to sign the Owner and Top Management Endorsement of the Operational Plan for Sydenham’s Drinking Water Supply Systems document showing Council’s endorsement of the plan. Carried
b)
2024 Budget
Page 5 of 10
Minutes of Council December, 19, 2023 Resolution No. 2023:36:11 Moved by Councillor Roberts Seconded by Councillor Deputy Mayor Sleeth That Council approve and adopt the combined 2024 Capital and Operating budgets requiring $22,474,275 to be raised by taxation, as attached. Carried c)
Asset Retirement Obligations (ARO) Report Resolution No. 2023:36:12 Moved by Councillor Leonard Seconded by Councillor Godfrey That Council approve the Asset Retirement Obligation Policy presented with this report that establishes guidelines to ensure compliance with the new standard PSAB PS 3280. Carried
d)
Cloud Server Migration RFP Resolution No. 2023:36:13 Moved by Councillor Roberts Seconded by Councillor Trueman That Council support awarding the Migration to a Cloud- Hosted Server contract in the amount of $85,104.74 including non-rebatable HST to IC 360 Solutions Inc. Carried
e)
2024 Summer Student Compensation Change Resolution No. 2023:36:14 Moved by Councillor Pegrum Seconded by Councillor Godfrey That Council provide approval for the Summer Student Wage Grid for 2024 itemized under Table 1 of the Staff Report. Carried
f)
Request for Speed Limit Reduction – Storrington Public School Resolution No. 2023:36:15 Moved by Councillor Roberts Seconded by Deputy Mayor Sleeth That Council direct staff to advance technical review on the request from Storrington Public School. Carried
g)
Updated Asset Management Plan Resolution No. 2023:36:16 Moved by Councillor Ruttan Seconded by Councillor Trueman That Council approve the 2023 Asset Management Plan as attached in the staff report. Carried
11 a)
Advisory Committee Reports or Minutes There were none.
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Minutes of Council December, 19, 2023 12
Reports Requiring Approval of By-laws
a)
Dedication of 0.3 metre Reserves Abutting Orser Street, Subdivision Plan 1548 Resolution No. 2023:36:17 Moved by Deputy Mayor Sleeth Seconded by Councillor Ruttan That By-law 2023-100 to dedicate portions of the 0.3 metre reserve along Orser Street, Plan 1548, legally described therein, be given first and second reading. Carried Resolution No. 2023:36:18 Moved by Councillor Godfrey Seconded by Councillor Leonard That By-law 2023-100 be given third reading, signed and sealed. Carried
b)
Proposed Amendments to Council Procedure By-law, By-law 2017-76, As Amended regarding Delegated Authority (holding symbols) and Notice of Motion Process Resolution No. 2023:36:19 Moved by Councillor Pegrum Seconded by Councillor Roberts That By-law 2023-92, being a By-law to amend By-Law 2017-76, As Amended, “A By-Law To Provide For Governing The Proceedings Of The Council, The Conduct Of Members And The Calling Of Meetings”, be given first and second reading. Carried Resolution No. 2023:36:20 Moved by Deputy Mayor Sleeth Seconded by Councillor Trueman That By-law 2023-92 be given third reading, signed and sealed. Carried
c)
Deeming By-law Applications PL-LC-2022-0089 (St. Pierre), PL-LC-2022-0090 (Conn), PL-LC-2022-0151 (Stover), Plan 716 Resolution No. 2023:36:21 Moved by Councillor Godfrey Seconded by Councillor Roberts That By-laws 2023-101, 2023-102 and 2023-103 deeming the properties described as Lots 53, 54, and 55, Plan 716, District of Storrington, Township of South Frontenac not be lots in a plan of subdivision, be given first and second reading. Carried Resolution No. 2023:36:22 Moved by Councillor Ruttan Seconded by Councillor Leonard That By-laws 2023-101, 2023-102 and 2023-103 be given third reading, signed and sealed. Carried
d)
Parkland Dedication By-law Update Resolution No. 2023:36:23
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Minutes of Council December, 19, 2023 Moved by Councillor Godfrey Seconded by Councillor Roberts That the report regarding the new Parkland Dedication By-law be received; and, That the new Parkland Dedication By-law 2023-104 be given first and second reading. Carried Resolution No. 2023:36:24 Moved by Deputy Mayor Sleeth Seconded by Councillor Trueman That By-law 2023-104 be given third reading, signed and sealed. Carried e)
Zoning By-law Amendment Application - Z-21-29, Estate of Everett Orser (Keith Orser), Part of Lot 3, Concession 8, Loughborough Resolution No. 2023:36:25 Moved by Deputy Mayor Sleeth Seconded by Councillor Roberts That By-law 2023-105 to amend the zoning on the lands at Part of Lot 3, Concession 8, District of Loughborough, Township of South Frontenac be given first and second reading. Carried Resolution No. 2023:36:26 Moved by Councillor Godfrey Seconded by Councillor Pegrum That By-law 2023-105 be given third reading, signed and sealed. Carried
f)
Zoning By-law Amendment Application - PL-ZBA-2023-0092, Itterman, 2348 Sands Road, Storrington District Resolution No. 2023:36:27 Moved by Councillor Roberts Seconded by Councillor Trueman That By-law 2023-106 to amend the zoning on lands known as 2348 Sands Road, Part of Lot 8, Concession 9, District of Storrington, Township of South Frontenac be given first and second reading. Carried Resolution No. 2023:36:28 Moved by Councillor Ruttan Seconded by Councillor Trueman That By-law 2023-106 be given third reading, signed and sealed. Carried
13 a)
14 a)
15
Reports for Information There were none. Committee of the Whole Not Applicable. Information Items
Page 8 of 10
Minutes of Council December, 19, 2023 a)
16 a)
There were none. Notice of Motions There were none.
17
Rise and Report regarding County Council and External Boards
a)
County Council Mayor Vandewal advised the Frontenac County, CAO Recruitment committee met and established the recruitment process which should conclude by the end of January, 2024.
b)
Police Services Board Councillor Pegrum advised that Scott Underhill has been appointed as the new Detachment Commander for Frontenac.
c)
Cataraqui Conservation Deputy Mayor Sleeth advised a new General Manager is being recruited following the departure of Katrina Furlanetto and stated that Tom Beaubiah is currently the acting General Manager.
d)
Quinte Conservation Councillor Roberts advised the next meeting is December 21st.
e)
Rideau Valley Conservation Authority Not applicable.
f)
Frontenac Community Arena Board Not applicable.
18 a)
Announcements/Statements by Councillors Councillor Godfrey announced her resignation from Council effective the conclusion of the December 19, 2023 Council meeting.
19
Closed Session (if requested)
a)
Mayor Vandewal noted that he will declare a pecuniary interest during the Committee of the Whole closed meeting with respect to Business Item 19. B.
b)
Resolution: Resolution No. 2023:36:29 Moved by Councillor Ruttan Seconded by Councillor Trueman That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: a) Approval of the December 5, 2023 Committee of the Whole “Closed Meeting” minutes.
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Minutes of Council December, 19, 2023 b) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. c) Personal matters about an identifiable individual, including municipal or local board employees - Recruitment. Carried c)
Resolution: Resolution No. 2023:36:30 Moved by Councillor Trueman Seconded by Councillor Pegrum That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
20
Confirmatory By-law
a)
Resolution Resolution No. 2023:36:31 Moved by Councillor Roberts Seconded by Councillor Ruttan That By-Law 2023-107, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2023:36:32 Moved by Councillor Godfrey Seconded by Deputy Mayor Sleeth That By-Law 2023-017 be given third reading, signed and sealed. Carried
21
Adjournment
a)
Resolution Resolution No. 2023:36:33 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council meeting of December 19, 2023 be adjourned at 9:12 p.m. Carried
Ron Vandewal, Mayor
James Thompson, Clerk
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