Council - 19 Feb 2019 - Agenda — North Frontenac News Media

Published February 19, 2019

Word Count 59352 words

Reading Time 279 min read

Body: Council Type: Agenda Meeting: Regular Date: February 19, 2019 Collection: Council Agendas Municipality: South Frontenac

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Document Text

Page 1 of 191

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: 6:00 PM, DATE: Tuesday, February 19, 2019 PLACE: Council Chambers. 1.

Call to Order

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Scheduled Closed Session

Items to be discussed in Closed Session as per Section 239 (2) of the Municipal Act include: • a proposed or pending acquisition or disposition of land by the municipality or local board: Potential Land Purchase for Seniors Housing • labour relations or employee negotiations: Collective Bargaining Mandate Potential Land Purchase for Seniors Housing

b) c)

Labour Relations - Collective Bargaining Mandate (report to be tabled at meeting)

***Recess - reconvene at 7:00 p.m. for Open Session

Delegations

Meela Melnik-Proud, re: Walking bridge on Lot 6, Johnston Point video to be shown

Public Meeting - n/a

Approval of Minutes

February 5, 2019 Council meeting

Business Arising from the Minutes

Z-19/01- Rezone Concession 8, Part Lot 1, Storrington, 4065 Hiawatha Lane (By-law 2019-10)

Z-19/02-Rezone Concession 3, Part Lot 20, Bedford, 114 Northwood Lane (By-law 2019-11)

Code of Conduct - Council Staff Relationship Policy (By-law 201912)

5 - 10

11 - 12

14 - 31

Page 2 of 191

Notice of Motion - Strategic Planning

Reports Requiring Action or Direction

(Carried over from February 12, 2019 Committee of the Whole Agenda) a)

Draft Tree Canopy By-law

33 - 36

Pregnancy and Parental Leaves for Council

37 - 39

Seniors Housing Update

40 - 46

Budget Revisions

47 - 48

Reports Requiring Action

Ministry of Natural Resources and Forestry Agreement

49 - 69

Surplus Old Perth Road (6) and Burnt Hills (9) Firehalls

70 - 74

McFadden Road Subdivision - Cash-in-lieu of Parkland

75 - 86

Investment Update

87 - 89

Cemetery Service Contract

2019 Budget including PSAB Budget

91 110

PW-2019-01 - 2019 Surface Treatment Program

111 112

PW- 2019-02 - Tandem Dump Truck

113 114

Quinte Conservation, re: Support for Climate Change Innovation Program

115 117

Committee Meeting Minutes

Corporate Services Committee meeting held May 8, 2018

By-laws

By-law 2019-10 - Rezone Concession 8, Part Lot 1, Storrington District - 4065 Hiawatha Lane

120 121

By-law 2019-11 - Rezone Concession 3, Part Lot 20, Bedford District

114 Northwood Lane

122 123

By-law 2019-12 - Adopt Code of Conduct and Council Staff

124

118 119

Page 3 of 191

Relationship Policy 14.

Reports for Information

Council Remuneration and Expenses (February 12)

125 126

Development Charges Reporting (February 12)

127

Accounts Payable and Payroll Listing

128 136

PW-2019-03 - Microsurfacing

137 139

PW-2019-09 - Street Sweeping & Catch Basin Cleaning 2019-2021

140

PW-2019-10- Crack Sealing Program

141

New Administration Office - Shared Facility Analysis

142 174

Building Activity Report- 4th Quarter 2018 (revised to include closed permits)

175 176

Information Items

Local Planning Appeal Tribunal - Decision on Snelgrove Minor Variance - Frye Lane

177 187

Appointment of Erin Haynes, Chronic Disease Prevention, KFLA Public Health to South Frontenac Rides

188

Vic Fedeli, Minister of Finance, re: 2019 Ontario Municipal Partnership Fund

189 190

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2019-13

Adjournment

191

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From: Meela Melnik-Proud [mailto:meelamelnik@hotmail.com] Sent: February-14-19 11:25 AM To: Wayne Orr worr@southfrontenac.net Cc: Matthew Rennie mattrennie27@hotmail.com; Evonne Potts evonne.potts@gmail.com Subject: request for delegation Dear Mr. Orr We would like to request a delegation on behalf of lake residents at next week’s Council meeting to report concerns over the installation of the walking bridge on Lot #6 on Johnston Point. At the April 2016 OMB hearing, we brought forward specific concerns over this proposed walking bridge that is directly in Provincially Significant Wetland (PSW). It was our understanding that this bridge technically would not constitute development in PSW, since it would be free standing, and furthermore, that all vegetation within 30m of the shoreline was to be maintained in a natural state. As shown in the attached video, there are several support posts in the PSW, and significant removal of vegetation, including trees greater than 4 inches in diameter. Can you kindly confirm receiving this email and the video shared via dropbox, and our request for a delegation to present this information to council? Also, we would like record our delegation. Please advise us if there would be any issues with us doing so? Respectfully, Meela Melnik-Proud, Evonne Potts and Matt Rennie

Page 5 of 191 Minutes of Council February, 5, 2019 Time: 7:00 PM Location: Council Chambers

Meeting # 5 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Director of Public Services, Claire Dodds, Director of Development Services, Trudy Gravel, Planner, Angela Maddocks, Clerk. 1.

Call to Order

Resolution Resolution No. 2019-05-01 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of February 5, 2019 be called to order at 7:00 p.m. Carried

Approval of Agenda

Resolution Resolution No. 2019-05-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda be adopted as presented. Carried

Declaration of pecuniary interest and the general nature thereof

Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 a), the Accounts Payable and Payroll Listing.

Scheduled Closed Session - n/a

Recess - n/a

Delegations

Kimberley Allan & Adam Lake, re: Inverary Youth Activities - Noise By-law Exemption Kimberley Allan and Adam Lake reviewed their written request for a noise bylaw exemption in conjunction with a fundraising initiative for the Inverary Youth Activities group. There is a need for renovations to the washrooms and upgrades to the electrical. Ms. Allan explained the proposed scheduling for local bands that includes classic country music on Saturday and regular country music and classic rock on Sunday. There were no significant concerns from Council and they were supportive of approving the request. Ms. Allan and

Page 6 of 191 Minutes of Council February, 5, 2019 Mr. Lake were commended for their efforts in this fundraising event. 7.

Public Meeting

Resolution Resolution No. 2019-05-03 Moved by Councillor Revill Seconded by Councillor Ruttan That a public meeting be held to discuss planning matters related to: • Rezoning of Concession 8, Part Lot 15, Storrington District - 4065 Hiawatha Lane • Rezoning of Concession 3, Part Lot 20, Bedford District - 114 Northwood Lane Carried

Z-19/01 - Rezoning of Concession 8 , Part Lot 15, Storrington - 4065 Hiawatha Lane Claire Dodds, reviewed the report noting that the subject property has received provisional consent approval for application S-63-18-S for the creation for one new waterfront lot consisting of 76 metres of frontage on Hiawatha Lane and 305 metres of waterfront along Dog Lake consisting of 2.5 acres in area. The subject property is currently developed with a seasonal residential dwelling. An existing cottage and accessory building are located to the north of the dwelling which are required to be removed in order to meet Condition 8 of consent application S-63-18-S. The majority of the property is naturally vegetated. Hideaway Lane is located to the east of the subject lot. The retained lands consist of approximately 50 acres in area with approximately 900 feet of frontage along Dog Lake and over 1 km of private roads dissecting the property. No further development is proposed for the retained lands at this time. This rezoning is consistent and conforms to the South Frontenac Official Plan, County Official Plan and the Provincial Policy Statement. There were no comments from the public or Council.

Z-19/02 - Rezoning of Concession 3, Part Lot 20, Bedford - 114 Northwood Lane Claire Dodds explained that the subject property has received provisional consent for the conveyance of a lot addition from an existing rural property located at Part Lot 20, Concession 3 in Bedford District from 88 Northwood Lane to the abutting property municipally known as 114 Northwood lane. The subject property has frontage on Northwood Lane with water frontage on Bob’s Lake and is developed with an existing residential dwelling. The parcel will increase in size from 0.9 acres to just under 2.0 acres which will bring the lot closer to compliance with the current provisions for waterfront residential lots.The increase in lot size will provide the owner with the ability to construct a garage on the property. There were no formal comments received from the public. This rezoning is consistent and conforms to the South Frontenac Official Plan, County Official Plan and the Provincial Policy Statement. Wayne Orr requested clarification on the ownership of the narrow strip alongside 114 Northwood Lane. Mr. Pritchard clarified that this strip belongs to his property and is clearly shown on his survey. This will be adjusted in the map attached to the by-law. There were no comments from Council or the public. Resolution No. 2019-05-04

Page 2 of 6

Page 7 of 191 Minutes of Council February, 5, 2019 Moved by Councillor Ruttan Seconded by Councillor Revill That an opportunity having been provided, the public meeting be closed. Carried 8.

Approval of Minutes

January 22, 2019 Council meeting Resolution No. 2019-05-05 Moved by Councillor Barr Seconded by Councillor Sutherland That the minutes of the January 22, 2019 Council meeting be approved as amended. Carried

January 26, 2019 Committee of the Whole meeting Resolution No. 2019-05-06 Moved by Councillor Sutherland Seconded by Councillor Barr That the minutes of the January 26, 2019 Special Committee of the Whole meeting be approved. Carried

Business Arising from the Minutes

Notice of Motion - Support for City of Hamilton’s Resolution on maintaining the Voters’ List Resolution No. 2019-05-07 Moved by Councillor Sutherland Seconded by Councillor Barr That the Council of the Township of South Frontenac support the resolution passed by the City of Hamilton regarding the maintenance of the Voters’ List specifically items (a), (b),(d) and (e) and advise other municipalities, AMO and the Ombudsman of Ontario of our concerns. Carried

Notice of Motion - Closed Meeting Investigation Report Resolution No. 2019-05-08 Moved by Councillor Sutherland Seconded by Councillor Barr That Council direct staff to prepare a report to Council, in line with the recommendation in the Closed Meeting Investigators report on why Council was a party to litigation on the water plant and the pertinent facts underlying the legal claims that can be made public; And, further be it resolved that staff report back to Council on the status of the legal case.

Resolution No. 2019-05-09 Moved by Deputy Mayor Sleeth Seconded by Councillor Roberts AMENDMENT That Council direct staff, in consultation with the Township Solicitor, to prepare a report in line with the recommendation in the closed Meeting Investigators report on why Council was a party to litigation on the water plan and the pertinent facts underlying the legal claims that can be made public;

Page 3 of 6

Page 8 of 191 Minutes of Council February, 5, 2019 And further be it resolved that staff report back to Council on the status of the legal case: And that once the staff report is tabled and accepted that this matter receive no further action by Council. Carried (as amended) c)

Notice of Motion - Community Engagement Plan Resolution No. 2019-05-10 Moved by Councillor Sutherland Seconded by Councillor Barr That Council direct the Public Services Committee to develop a community engagement plan as part of its focus on the Sydenham Water System, And further be it resolved that the engagement plan, including an initial public information/consultation meeting with citizens of the Sydenham community, be presented to Council before any new initiatives on the Sydenham water system are undertaken. Carried

Notice of Motion - Ad Bag Delivery of Local Newspapers The practice of throwing/delivering newspapers with advertising flyers alongside the road is not acceptable to Council and they directed staff to advise the distributors of newspapers to stop this practice. This is a clear violation of the “no littering” provision in the waste management by-law. It was noted that cancellation does not work as the delivery people continue to leave the newspaper.

Citizen Appointee to Police Services Board See By-law 2019-08

Reports Requiring Action

Road Assumption for Road Widenings See By-law 2019-07

Long Bay Camp, Bob’s Lake - Request to Create Right-of-Way Resolution No. 2019-05-11 Moved by Councillor Leonard Seconded by Councillor Roberts That Council authorize the Clerk and the Mayor to sign the acknowledgements and direction to facilitate the transfer and creation of a right-of-way over Part 7, RP 13R18972 in favour of the owners of Long Bay Camp, Bobs Lake. Carried

Inverary Youth Activities - Request for Noise By-law Exemption Resolution No. 2019-05-12 Moved by Councillor Roberts Seconded by Councillor Leonard That Council grant an exemption to the Noise By-law on June 1, 2019 from 11:00 am to 10:00 pm and June 2, 2019 from 11:00 am to 6:00 pm for a multi-event fundraiser at Ken Garrett Memorial Park to assist the Inverary Youth Group with park renovations. Carried

Page 4 of 6

Page 9 of 191 Minutes of Council February, 5, 2019 d)

Code of Conduct and Staff Council Relationship Policy Council directed staff to bring forward a by-law at the February 19 Council meeting reflecting the changes that include the amount of $100 for section 7(2).

Committee Meeting Minutes - n/a

By-laws

By-law 2019-07 - Assume Road Widenings Resolution No. 2019-05-13 Moved by Councillor Leonard Seconded by Councillor Roberts That the following by-laws be given first and second reading: • By-law 2019-07 • By-law 2019-08 Carried Resolution No. 2019-05-14 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2019-07, being a by-law to assume as common and public highway certain lands in the Township of South Frontenac, be given third reading, signed and sealed. Carried

By-law 2019-08 - Citizen Appointee to Police Services Board Resolution No. 2019-05-15 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-08, being a by-law to amend Schedule A of By-law 2019-05 and appoint a member to the Police Services Board, be given third reading, signed and sealed. Carried

Reports for Information

Accounts Payable and Payroll Listing

Frontenac Community Arena - Ice Resurfacer Replacement (as per Budget Discussion)

Development Charges Study and By-law RFP Awarded

Information Items

Frontenac Arch Biosphere Network - 2017 Annual Report

Notice of Motions

Councillor Ruttan served a notice of motion that the process for strategic planning be initiated for this term of Council.

Announcements/Statements by Councillors

Mayor Vandewal reminded Council of the retirement celebration for former Deputy Chief Bill Babcock on February 9 at the Golden Links Hall in

Page 5 of 6

Page 10 of 191 Minutes of Council February, 5, 2019 Harrowsmith. b)

Mayor Vandewal reminded Council of the earlier start time for the February 12, 2019 Committee of the Whole meeting. Council will be meeting with Southern Frontenac Community Services Corporation at 4:30 pm in the Council Chambers.

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2019-09 Resolution No. 2019-05-16 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-09, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 5 day of February 2019. Carried Resolution No. 2019-05-17 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-09, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 5 day of February 2019. Carried

Adjournment

Resolution Resolution No. 2019-05-18 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the Council meeting of February 5, 2019 be adjourned at 7:52 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 6 of 6

Page 11 of 191

Report to Council Planning Department Report Date: February 12, 2019

Council Agenda Date:

Application No:

Z-19/01

Owner:

548883 Ontario Limited (Briscoe)

February 19, 2019

Location of Property:

Part Lot 15, Concession 8, Part 1, Reference Plan 13R21788, District of Storrington, Township of South Frontenac, municipally known as 4065 Hiawatha Lane Purpose of Application: Rezone from from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Service Residential – Waterfront (RLSW) as a condition of a consent application S-63-18-S Date of Public Meeting: February 5, 2019

Recommendation It is recommended that the by-law rezoning Part Lot 15, Concession 8, Part 1, Reference Plan 13R21788, District of Storrington, Township of South Frontenac, municipally known as 4065 Hiawatha Lane be passed.

Proposal An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning Bylaw 2003-75 to rezone the subject property owned by 548883 Ontario Limited (Briscoe) from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Service Residential – Waterfront (RLSW) in order to fulfill condition 8 of consent application S-63-18-S for the creation of one new waterfront lot that was processed by the Township in September 2018.

Background The subject property has received provisional consent approval for application S-63-18-S for the creation for one new waterfront lot consisting of 76 metres of frontage on Hiawatha Lane and 305 metres of waterfront along Dog Lake consisting of 2.5 acres in area. The subject property is currently developed with a seasonal residential dwelling. An existing cottage and accessory building are located to the north of the dwelling which are required to be removed in order to meet Condition 8 of consent application S-63-18-S. The majority of the property is naturally vegetated. Hideaway Lane is located to the east of the subject lot. The retained lands consist of approximately 50 acres in area with approximately 900 feet of frontage along Dog Lake and over 1 km of private roads dissecting the property. No further development is proposed for the retained lands at this time. The retained lands owned by 548883 Ontario Ltd. (Briscoe) will continue to be zoned Resort Recreational Commercial Exception 4 (RRC-4).

Public Meeting A public meeting was held under the Planning Act on February 5, 2019. No comments were provided from Council or members of the public.

Summary A comprehensive report reviewing this zoning by-law amendment against the policies of the Provincial Policy Statement, 2014, the County of Frontenac Official Plan and the South Frontenac Official Plan was provided to Council in advance of the February 5, 2019 public meeting. As this rezoning is consistent and conforms to the Provincial Policy Statement, 2014, the County of Frontenac Official Plan and the South Frontenac Official Plan and Zoning By-law, it is recommended Council approve this application by passing the attached by-law.

Report to Council Planning Department

Page 12 of 191

Submitted by: Trudy Gravel, CPT, AMCT, Planner, Township of South Frontenac Approved by: Claire Dodds, MCIP, RPP, Director of Development Services, Township of South Frontenac

Page 13 of 191

Report to Council Planning Department Report Date: February 12, 2019

Council Agenda Date:

Application No:

Z-19/02

Owner:

Doornekamp (Agent: Pritchard)

February 19, 2019

Location of Property:

Part Lot 20, Concession 3, District of Bedford, Township of South Frontenac, municipally known as 114 Northwood Lane Purpose of Application: Rezone from from Rural (RU) to Limited Service Residential – Waterfront (RLSW) as a condition of a consent application S-96-18-B Date of Public Meeting: February 5, 2019

Recommendation It is recommended that the by-law rezoning Part Lot 20, Concession 3, District of Bedford, Township of South Frontenac, municipally known as 114 Northwood Lane be passed.

Proposal An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning Bylaw 2003-75 to rezone the subject property owned by Rene Doornekamp from Rural (RU) to Limited Service Residential – Waterfront (RLSW) in order to fulfill condition 8 of consent application S-96-18-B to have the severed lands be rezoned to create a consistent zone with the benefitting lands.

Background The subject property has received provisional consent approval for application S-96-18-B for the conveyance of a lot addition from an existing rural property located at Part Lot 20, Concession 3, District of Bedford, municipally known as 88 Northwood Lane, to an abutting property known as 114 Northwood Lane. The subject property has frontage on Northwood Lane with water frontage on Bobs Lake and is developed with an existing residential dwelling. The parcel will increase in size from 0.9 acres to just under 2.0 acres which will bring the lot closer to compliance with the current provisions for waterfront residential lots. The increase in lot size will provide the owner with the ability to construct a garage on the property. The retained lands consist of approximately 53 acres in area with approximately 500 metres of frontage along Green Bay Road and Northwood Lane. No further development is proposed for the retained lands at this time, though sufficient area exists for future development. The retained lands owned will continue to be zoned Rural (RU).

Public Meeting A public meeting was held under the Planning Act on February 5, 2019. No comments were provided from Council or members of the public.

Page 14 of 191

REPORT TO COUNCIL OFFICE OF C.A.O.

AGENDA DATE:

February 19, 2019

SUBJECT: Adoption of Code of Conduct, Complaint Protocol and Council Staff Relationship Policy RECOMMENDATION: That Council pass By-law 2019-12 to adopt a Council Code of Conduct, Complaint Protocol and a Council Staff Relationship Policy and delegate to the Integrity Commissioner the authority to impose penalties under the Council Code of Conduct. BACKGROUND: Council has appointed an Integrity Commissioner and has worked through the development of a Council Code of Conduct, Complaint Protocol and a Council Staff Relationship Policy. The attached By-law and attachments will bring Council in line with the requirements of the Municipal Act effective March 1, 2019. FINANCIAL/STAFFING IMPLICATIONS: ATTACHMENTS: 

By-law 2019-12 (under By-laws in the agenda) o Code of Conduct o Complaint Protocol o Council Staff Relationship Policy

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Our strength is our community.

Page 15 of 191

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC CODE OF CONDUCT FOR MEMBERS OF COUNCIL AND LOCAL BOARDS 1.0

Application & Purpose

1.1

This Code of Conduct applies to a l l M embers of t h e Council of the Township of South Frontenac, including the Mayor and, unless specifically provided, with necessary modifications to all Township committees, agencies, boards and commissions, which are defined as local boards in subsection 1(1) and section 223.1 of the Municipal Act, 2001.

1.2

The purpose of this Code of Conduct is to establish a general standard to ensure that all Members share a common basis for acceptable conduct, and to which all Members are expected to adhere to and comply with. This Code of Conduct augments other laws which Members are governed by and which requires Members to follow the Procedural By-law and other sources of applicable law, including but not limited to: 

Municipal Act, 2001



Municipal Conflict of Interest Act



Municipal Elections Act, 1996



Municipal Freedom of Information and Protection of Privacy Act



Human Rights Code



Occupational Health and Safety Act



Provincial Offences Act



Criminal Code

2.0

Statement of Principles

2.1

This Code of Conduct is intended to set a high standard of conduct for Members in order to provide good governance and a high level of public confidence in the administration of the Township by its Members as duly elected public representatives to ensure that they each operate from a foundation of integrity, transparency, justice, truth, honesty and courtesy.

Page 16 of 191

2.2

The following key statements of principle are intended to guide Members and assist with the interpretation of the Code of Conduct: 

Members shall serve and be seen to serve the public in a conscientious and diligent manner;



Members shall observe and act with the highest standard of ethical conduct and integrity;



Members shall avoid the improper use of the influence of their office and act without self-interest;



Members shall act and are expected to perform their functions with honesty, integrity, accountability and transparency;



Members shall perform their duties and arrange their private affairs in a manner that promotes public confidence and that will bear close public scrutiny;



Members shall be cognizant that they are at all times representatives of the Township and of Council, recognize the importance of their duties and responsibilities, take into account the public character of their function, and maintain and promote the public trust in the Township; and



Members shall uphold the spirit and the letter of the laws of Canada, Ontario and the laws and policies adopted by Council.

The above statements are key principles that are intended to facilitate an understanding, application and interpretation of the Code of Conduct – the principles are not operative provisions of the Code of Conduct and are not intended to be enforced independently as such. 3.0

Definitions

3.1

The following terms shall have the following meanings in this Code of Conduct: (a)

“CAO” means the Chief Administrative Officer of the Township;

(b)

“child” means a child born within or outside marriage and includes an adopted child and a person whom a parent has demonstrated a settled intention to treat as a child of his or her family;

(c)

“confidential information” means information or records that are in the possession, in the custody or under the control of the Township that the Township is either precluded from disclosing under the Municipal Act, 2001 or other applicable legislation, its Procedural By-law or any of its other by-laws, policies, rules or procedures, or that it is required to refuse

Page 17 of 191

to disclose under the Municipal Freedom of Information and Protection of Privacy Act or other legislation; (d)

“conflict of interest” means a situation in which a Member has competing interests or loyalties between the Member’s personal or private interests and his or her public interests as an elected representative such that it might influence his or her decision in a particular matter;

(e)

“Council” means the council for the Township and includes, as the context may require and with all necessary modifications, any Township committee, agency, board or commission, which are defined as local boards in the Municipal Act, 2001;

(f)

“fiduciary” means the obligation of a person in a position of authority to act on behalf of another, assuming a duty to act in good faith and with care, candour and loyalty in fulfilling this obligation;

(g)

“frivolous” means of little or no weight, worth, importance or any need of serious notice;

(h)

“Mayor” means the head of council for the Township.

(i)

“meeting” means a regular, special or other meeting of Council or a committee of Council where: (i)

a quorum of Members is present, and

(ii)

Members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of Council;

(j)

“Member” means a Member of the Council for the Township;

(k)

“non-pecuniary interest” means a private or personal interest that a Member may have that is non-financial in nature and that would be considered by a reasonable person, apprised of all the circumstances, as being likely to influence the Member’s decision in any matter in which the non-pecuniary interest arises, and may include, but is not limited to, an interest that arises from a relationship with a person or entity;

(l)

“parent” means a person who has demonstrated a settled intention to treat a child as a member of his or her family whether or not that person is the natural parent of the child;

(m)

“spouse” means a person to whom the person is married or with whom the person is living in a conjugal relationship outside marriage;

(n)

“staff” means the CAO and all officers, directors, managers, supervisors and all non-union and union staff, whether full-time, part-time, contract,

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seasonal or volunteer, as well as agents and consultants acting in furtherance of the Township’s business and interest; (o)

“Township” means The Corporation of the Township of South Frontenac; and

(p)

“vexatious” means troublesome or annoying in the case of being instituted without sufficient grounds and serving only to cause irritation and aggravation to the person being complained of.

4.0

General Obligations

4.1

In all respects, a Member shall: (a)

make every effort to act with good faith and care;

(b)

conduct themself with integrity, courtesy and respectability at all meetings of the Council or any committee and in accordance with the Township’s Procedural By-law or other applicable procedural rules and policies;

(c)

seek to advance the public interest with honesty;

(d)

seek to serve their constituents in a conscientious and diligent manner;

(e)

respect the individual rights, values, beliefs and personality traits of any other person, recognizing that all persons are entitled to be treated equally with dignity and respect for their personal status regarding gender, sexual orientation, race, creed, religion, ability and spirituality;

(f)

refrain from making statements known to be false or with the intent to mislead Council or the public;

(g)

recognize that they are representatives of the Township and that they owe a duty of loyalty to the residents of the Township at all times;

(h)

accurately communicate the decisions of Council even if they disagree with Council’s ultimate determinations and rulings; and

(i)

refrain from making disparaging comments about another Member or unfounded accusations about the motives of another Member.

5.0

The Role of Staff

5.1

Council as a whole approves the budget, policies and governance of the Township through its by-laws and resolutions. An individual Member does not direct nor oversee the functions of the staff of the Township.

Page 19 of 191

5.2

The Township’s staff serve Council and work f or t he Township as a body corporate under the direction of the CAO. Inquiries of staff from Members should be directed to the CAO or to the appropriate senior staff as directed by the CAO.

5.3

A Member shall comply with the Township’s Council and Staff Relationship Policy.

5.4

A Member shall not publicly criticize staff. Should a Member have any issue with respect to any staff member, such issue shall be referred to the CAO who will direct the matter to the particular staff member’s appropriate superior.

5.5

A Member shall respect the role of staff in the administration of the business and governmental affairs of the Township, and acknowledge and appreciate that staff: (a)

provide advice and make policy recommendations in accordance with their professional ethics, expertise and obligations and that a Member must not falsely or maliciously injure the reputation of staff members whether professional or ethical or otherwise;

(b)

work within the administration of justice and that a Member must not make requests, statements or take actions which may be construed as an attempt to influence the independent administration of justice and, therefore, a Member shall not attempt to intimidate, threaten, or influence any staff member from carrying out that person’s duties, including any duty to disclose improper activity; and

(c)

carry out their duties based on political neutrality and without undue influence from any individual Member and, therefore, a Member must not invite or pressure any member of staff to engage in partisan political activities or be subjected to discrimination or reprisal for refusing to engage in such activities.

6.0

Township Property

6.1

Council is the custodian of the assets of the Township. The community places its trust in Council and those it appoints to make decisions for the public good in relation to these assets.

6.2

By virtue of their office or appointment, a Member must not use or permit the use of the Township’s land, facilities, equipment, supplies, services, staff or other resources for activities other than the business of the Township. No Member shall seek financial gain for themselves, family or friends from the use or sale of Township-owned intellectual property, computer programs, technological innovations, or other patent, trademarks or copyright held by the Township.

7.0

Gifts and Benefits

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7.1

Any gift to a Member risks the appearance of improper influence. Gifts may improperly induce influence or create an incentive for a Member to make decisions on the basis of relationships rather than in the best interests of the Township. A Member shall not accept a fee, advance, gift, gift certificate, cash, hospitality or any form of personal benefit connected directly or indirectly with the performance of his or her duties except as provided in Section 7.2. A gift, benefit or hospitality provided with the Member’s knowledge to a Member’s spouse, child, or parent, or to a Member’s staff that is connected directly or indirectly to the performance of the Member’s duties is deemed to be a gift to that Member. Any doubt concerning the propriety of the gift should be resolved by the Member not accepting or keeping it.

7.2

For greater clarity, despite Section 7.1, a Member is entitled to accept any compensation, remuneration or benefits authorized by law but shall not accept any gift or benefit other than in the following circumstances: (a)

such gifts or benefits that normally accompany the responsibilities of office and are received as an incident of protocol or social obligation;

(b)

a political contribution otherwise reported by law, in the case of a Member running for office;

(c)

services provided without compensation by persons volunteering their time, as it relates to an election campaign or charitable event;

(d)

nominal tokens, mementos or souvenirs received as an incident of protocol or social obligation that normally accompanies the responsibilities of elected office or at a function honouring the Member;

(e)

food, lodging, transportation and entertainment provided by provincial, regional and local governments or any agencies or subdivisions of them or by the federal government or by a foreign government within a foreign country, or by a conference, seminar or event organizer where the Member is either speaking or attending in an official capacity as a representative of the Township;

(f)

entrance fees or food and beverages consumed at banquets, receptions or similar events, if: (i)

attendance serves a legitimate municipal business purpose related to the normal business of the Township,

(ii)

the person extending the invitation or a representative of the organization is in attendance, and

(iii) the value is reasonable and the invitations are infrequent; (g)

gifts not having a value greater than $100

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(h)

benefits received as a door prize, raffle or similar draw at an event, conference or seminar attended by the Member; and

(i)

any gift or benefit, if the Integrity Commissioner is of the opinion, before the gift or personal benefit has been accepted, that it is unlikely that receipt of the gift or benefit gives rise to a reasonable presumption that the gift or benefit was given in order to influence the Member in the performance of his or her duties.

7.3

A Member who has received and accepted a gift or benefit pursuant to Section 7.2 shall file a disclosure of the gift or benefit indicating the person, body or entity from which it was received together with the estimated value of the gift or benefit in accordance with the Disclosure Statement set out in Appendix “A”. The list shall be provided to the Clerk on an annual basis commencing on March 31 of every year and shall be a matter of public record.

7.4

A Member shall not seek or obtain by reason of his or her office any personal privilege or advantage with respect to municipal services not otherwise available to the general public and not connected directly or indirectly to the performance of the Member’s duties.

8.0

Confidential Information

8.1

Members receive confidential information from a number of sources as part of their work as elected officials. This includes information received in confidence by the Township that falls under the privacy provisions of the Municipal Freedom of Information and Protection of Privacy Act and other applicable privacy laws and information received during closed meetings of Council. Examples of types of information that a Member must keep confidential, unless expressly authorized by Council or as required by law, include, but are not limited to: (a)

matters related to ongoing litigation or negotiation, or that is the subject of solicitor-client privilege;

(b)

information provided in confidence, for example the identity of a complainant where a complaint is made in confidence;

(c)

price schedules in contract tender or Request for Proposal submissions if so specified;

(d)

personnel matters about an identifiable individual;

(e)

“personal information” as defined in the Municipal Freedom of Information and Protection of Privacy Act; and

(f)

any census or assessment data that is deemed confidential.

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8.2

A Member shall not disclose the content of any confidential information, or the substance of deliberations, of a closed meeting. A Member has a duty to hold any information received at closed meetings in strict confidence for as long and as broadly as the confidence applies. All confidential documents received at a closed meeting are to be turned into the Clerk at the end of the closed meeting. A Member shall not, either directly or indirectly, release, make public or in any way divulge any such information or any confidential aspect of the closed deliberations to anyone, unless authorized by Council or as required by law.

8.3

A Member shall not disclose, use or release confidential information in contravention of applicable privacy laws. Members are only entitled to information in the possession of the Township that is relevant to matters before the Council, or a committee. Otherwise, Members enjoy the same access rights to information as any other member of the community or r esident of t h e Township and must follow the same processes as any private citizen to obtain such information.

8.4

A Member shall not misuse confidential information in any way or manner such that it may cause detriment to the Township, Council or any other person, or for financial or other gain for themselves or others.

8.5

A Member shall respect the right to confidentiality and privacy of all clients, volunteers and staff, and should be aware of their responsibilities under applicable legislation, Township policies, procedures and rules, ethical standards and, where appropriate, professional standards.

8.6

A Member shall not disclose any confidential information received by virtue of his or her office, even if the Member ceases to be a Member.

9.0

Discrimination and Harassment

9.1

A Member shall treat all members of the public, one another and staff with respect and without abuse, bullying or intimidation and ensure that their work environment is free from discrimination and harassment.

9.2

A Member shall not use indecent, abusive or insulting words, phrases or expressions toward any member of the public, another Member or staff. A Member shall not make comments or conduct themselves in any manner that is discriminatory to any individual based on the individual’s race, colour, ancestry, citizenship, ethnic origin, place of origin, creed or religion, gender, sexual orientation, marital status, family status, disability, age or record of offences for which a pardon has not been granted.

9.3

A Member shall comply with the Township’s workplace harassment and violence policy.

10.0

Improper Use of Influence

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10.1

A Member shall not use the influence of their office or appointment for any purpose other than the exercise of his or her official duties in the public interest.

10.2

A Member shall not use the status of their position to influence the decision of another person to the private advantage or non-pecuniary interest of themselves, their parents, children or grandchildren, spouse, or friends or associates, or for the purpose of creating a disadvantage to another person or for providing an advantage to themselves.

11.0

Conflicts of Interest

11.1

A Member shall seek to avoid conflicts of interest, both pecuniary and nonpecuniary. A Member shall comply with the requirements of the Municipal Conflict of Interest Act with respect to obligations relating to pecuniary interests. A Member shall take proactive steps to mitigate any non-pecuniary conflicts of interest in order to maintain public confidence in the Township and its elected officials.

11.2

Members are encouraged to seek guidance from the Integrity Commissioner when they become aware that they may have a conflict between their responsibilities to the public as a Member and any other interest, pecuniary or non-pecuniary.

12.0

Council Policies and Procedures

12.1

A Member shall observe and adhere to the policies, procedures and rules established from time to time by Council.

13.0

Election Activity

13.1

A Member is required to conduct themselves in accordance with the Municipal Elections Act, 1996 and any Township policies pertaining to elections. The use of the Township’s resources, both property and staff time, for any election-related activity is strictly prohibited. Election-related activity applies to the Member’s campaign and any other election campaigns for municipal, provincial or federal office.

14.0

Respect for the Code of Conduct

14.1

A Member shall respect the process for complaints made under the Code of Conduct or through any process for complaints adopted by the Township. A Member shall not act in reprisal or threaten reprisal against a person who makes a complaint or provides information to the Integrity Commissioner during an investigation. A Member shall interact courteously and respectfully with the

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Integrity Commissioner and with any person acting under the direction of the Integrity Commissioner. 14.2

A Member shall cooperate with requests for information during any investigations or inquiries under the Code of Conduct. A Member shall not destroy or damage documents or erase electronic communications or refuse to respond to the Integrity Commissioner where a complaint has been filed under the Code of Conduct or any process for complaints adopted by the Township.

15.0

Penalties for Non-Compliance with the Code of Conduct

15.1

Where the Integrity Commissioner reports that there has been a violation of the Code of Conduct by a Member, Council delegates the authority to the Integrity Commissioner to impose the following penalties on the Member: (a)

a reprimand; or

(b)

a suspension of the remuneration paid to the Member in respect of his or her services as a Member for a period up to ninety (90) days.

15.2 The Integrity Commissioner may also require that the Member take any or all of the following corrective or remedial actions: (a)

provide a written or verbal apology;

(b)

return property or make reimbursement of its value or of money spent;

(c)

be removed from or not be appointed to the membership on a committee of Council;

(d)

be removed from or not be appointed as chair of a committee of Council; and

(e)

comply with any other remedial or corrective action or measure deemed appropriate by the Integrity Commissioner.

16.0

Legal Fees

16.1

A Member of Council is responsible for his or her own legal costs if he or she retains a lawyer or paralegal to provide counsel, advice or representation on any matter related to the Code of Conduct, including, but not limited to, an investigation and the imposition of penalties or remedial or corrective measures or actions by the Integrity Commissioner.

17.0

Complaint Protocol

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17.1

The Complaint Protocol – Code of Conduct is Appendix “B” to the Code of Conduct.

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APPENDIX “A” DISCLOSURE STATEMENT FOR GIFTS OR BENEFITS

Member’s Name:_______________________________________________________ Gift Received or Nature of Benefit:_______________________________________

Received From:_________________________________________________________ Date of Receipt:____________________ Value or Estimate of Gift:________________ Please describe the circumstances under which the Gift or Benefit was received:

Please describe your intentions with respect to the Gift or Benefit:

Do you anticipate transferring the Gift or Benefit described above to the municipality? Yes, immediately_____________ Yes, eventually _____________ No _____________

Member’s Signature 34470270.1

Date

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THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC COUNCIL AND STAFF RELATIONSHIP POLICY 1.0

Application & Purpose

1.1

This Council and Staff Relationship Policy applies to all Members of the Council of the Township of South Frontenac, including the Mayor, and all members of Staff of the Township of South Frontenac, including the CAO.

1.2

The purpose of this Policy is set out a general standard to ensure that Council and Staff share a common understanding of their respective roles and responsibilities as well as a common basis of their relationship, and to set out acceptable standards to govern their relationship and to which all Members and Staff are expected to adhere to and comply with.

1.3

The purpose of this Policy is to establish a policy to govern the relationship between Members of Council and Staff of the Township in accordance with paragraph 2.1 of subsection 270(1) of the Municipal Act, 2001.

2.0

Statement of Principles

2.1

This Policy is intended to set a high standard for relations between Council and Staff in order to provide good governance and instill a high level of public confidence in the administration of the Township by its Members as duly elected public representatives and its Staff as public administrators.

2.2

The following key statements of principle are intended to guide Council and Staff and to assist with the interpretation of the Policy: 

Council and Staff shall recognize that positive internal relations are central to the collective ability of Members and Staff to provide good governance and instill a high level of public confidence in the administration of the Township;



Members and Staff shall relate to one another in a respectful, professional and courteous manner;



Members and Staff shall understand and respect each other’s respective roles and responsibilities; and



Members and Staff shall work together in furtherance of the common goal of serving the public good.

The above statements are key principles that are intended to facilitate an understanding, application and interpretation of the Policy – these principles are not operative provisions of the Policy.

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3.0

Definitions

3.1

The following terms shall have the following meanings in this Policy: (a)

“CAO” means the Chief Administrative Officer of the Township;

(b)

“Clerk” means the Clerk of the Township;

(c)

“Council” means the council for the Township;

(d)

“Mayor” means the head of Council;

(e)

“Member” means a Member of Council;

(f)

“Policy” means this Council and Staff Relationship Policy;

(g)

“Staff” means the CAO and all officers, directors, managers, supervisors and all non-union and union employees, whether full-time, part-time, contract, seasonal or volunteer employees, as well as agents and consultants acting in furtherance of the Township’s business and interests; and

(h)

“Township” means The Corporation of the Township of South Frontenac.

4.0

General Obligations

4.1

In all respects, Members and Staff shall: (a)

relate to one another in a courteous, respectful and professional manner;

(b)

maintain formal working relationships in order to promote equality and discourage favouritism, which includes but is not limited to using proper titles and avoiding first names during public meetings or formal business dealings;

(c)

understand their respective roles and responsibilities, and appreciate and respect the roles and responsibilities of the other;

(d)

work together to produce the best results and outcomes for the Township and always for the collective public interest of the Township; and

(e)

act in a manner that enhances public confidence in local government.

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5.0

Roles and Responsibilities of Members

5.1

Members acknowledge and agree that: (a)

Council as a whole is the governing body of the Township and that it comprises a collective decision-making body;

(b)

they are representatives of the entire Township;

(c)

Staff serve the whole of Council rather than any individual Member;

(d)

they govern, provide political direction and make decisions as Council;

(e)

they will respect the administrative and managerial chain of command by: (i)

directing any questions or concerns in relation to the administration or management of the Township to the Mayor or the CAO or his/her delegate for their consideration;

(ii)

giving direction to Staff only as Council and through the CAO; and

(iii)

refraining from becoming involved in the management of Staff.

(f)

they shall use Staff time effectively, which includes but is not limited to only referring essential matters to Staff for reports;

(g)

they ensure any requests for information to Staff of a major nature are raised at a meeting of Council for Council’s consideration and direction;

(h)

they understand that Staff will undertake significant projects only if they have been directed to do so by Council through the CAO;

(i)

whenever possible, they shall notify Staff if an action or position of Staff is to be questioned or criticized at a public meeting to ensure Staff has sufficient time to formulate an intelligent, informed and helpful response for the consideration of Council and that any such questioning or criticism shall be undertaken with courtesy, respect and professionalism, and in no event shall there be any attempt to humiliate, berate, disparage or denigrate Staff and that they shall refrain from publicly criticizing members of Staff in relation to their intelligence, integrity, competence or otherwise;

(j)

they shall request advice from the Clerk about the appropriate wording of motions, amendments, and formal directions of Staff;

(k)

they shall request information regarding meeting agendas or minutes from the CAO or Clerk;

(l)

as individual Members, they have no greater access to records or information held by the Township than any member of the public and that

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they cannot access records or information otherwise protected from disclosure by the Municipal Freedom of Information and Protection of Privacy Act or in accordance with the process set out in that statute; (m)

they shall recognize Staff are not expected to provide information or take action in outside of regular administrative business hours, except in extenuating circumstances;

(n)

certain members of Staff are statutory officers and have specific statutory authorities, duties, powers and responsibilities that cannot be interfered with or derogated from;

(o)

they shall at all times comply with the Township’s Code of Conduct for Members of Council; and

(p)

they shall at all times comply with any policies relating to Council that the Council may implement from time to time.

6.0

Roles and Responsibilities of Staff

6.1

Staff acknowledge and agree that: (a)

Council is the collective decision-making and governing body of the Township and is ultimately responsible to the electorate for the good governance of the Township;

(b)

they shall implement Council’s decisions and establish administrative practices and procedures to carry out Council’s decisions and any duties specifically assigned to them by Council;

(c)

they shall assist Council in their decision-making process with respect to its decision, policies and programs by providing Council with information based on professional expertise, research and good judgment in a professional and timely manner;

(d)

they shall serve the whole of Council rather than any individual Member;

(e)

all Members are equal and shall be treated as such and always with courtesy, respect and professionalism;

(f)

they shall respond to inquiries from Council and provide appropriate and timely follow-up to such inquiries as necessary;

(g)

they shall ensure any responses to major requests for information by a Member are shared with all of Council and are circulated as part of the agenda package;

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(h)

they shall refrain from becoming involved in the policy and decisionmaking process of Council, outside of ensuring that Council is provided with the information necessary in order to make their decisions and that Council is aware of any issues that may impact such decisions;

(i)

they shall diligently and impartially implement Council’s decisions;

(j)

they shall notify management or the CAO, as appropriate, of any issues that may impact the Township and of ongoing activities in each department;

(k)

they shall not speak publicly on any matter respecting any Council decisions or policies without authorization to do so, and without limiting the generality of the foregoing, shall not publicly criticize any decision or policy of Council;

(l)

they shall refrain from publicly criticizing decisions of Council or Members in relation to their intelligence, integrity, competence or otherwise; and

(m)

they shall at all times comply with any policies relating to Staff that the Council may implement from time to time.

34473412.1

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REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: February 19, 2019 SUBJECT: Notice of Motion – Strategic Planning Process RECOMMENDATION Whereas, the intent of a Strategic Plan is to:    

Set direction and priorities; Align resources with priorities; Simplify decision making; and Communicate the message effectively.

Therefore be it resolved that Council direct staff to develop a timeline for Council’s Strategic Planning Process, which includes:  

community consultation; and adoption before and consideration in the 2020 budget discussions

And further that once the process and the resulting Strategic Plan is adopted, that staff:   

develop operational plans for the implementation of the plan; link the adopted operational initiatives to the 2021 and subsequent Budget submissions; and report on the progress of implementing the plan on a quarterly basis, commencing in 2021.

BACKGROUND Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Council Meeting on February 5, 2019, Councillor Ruttan served a notice of motion that Council direct staff to move forward with the process of developing a Strategic Plan for the 2018-2022 term of Council. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on.

ATTACHMENTS n/a

Submitted/approved by: Angela Maddocks Clerk

Our strength is our community.

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REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT AGENDA DATE:

February 12, 2019

REPORT DATE:

February 6, 2019

SUBJECT:

Tree Canopy and Natural Vegetation Policy

RECOMMENDATION: THAT Council receive this report for information and direct the Director of Development Services to bring back the Tree Canopy and Natural Vegetative Policy By-law to the February 19, 2019 Council meeting. Update: The Mayor has received communication from the Province indicating; that this requirement will not be enforced by the Ministry and that the requirement will be repealed in forthcoming legislation. BACKGROUND: Bill 68 Modernizing Ontario’s Municipal Legislation Act, 2016 received Royal Assent on May 30, 2017. The bill amended section 270 (1) of the Municipal Act 2001 requiring all municipalities adopt and maintain a policy with respect to the manner in which municipalities will protect and enhance the tree canopy and natural vegetation in the municipality. Municipalities are required to adopt a Tree Canopy and Natural Vegetation policy by March 1, 2019. The Township of South Frontenac addresses the protection of natural heritage features such as woodlands and shoreline areas through the policies of the Official Plan. The South Frontenac Zoning By-law 2003-75 establishes that a 30 metre vegetative buffer should be maintained for waterfront properties and limits lot coverage on rural and waterfront properties. In considering development applications, Committee of Adjustment and Council consider the impact of development on the natural vegetation. Through conditions of planning approvals, tree canopy and natural vegetation are often required to be maintained or enhanced. The proposed Tree Canopy and Natural Vegetation policy makes reference to the Official Plan and Zoning By-law in effect in the Township. It encourages property owners throughout the Township to maintain and enhance existing tree cover and natural vegetation. It also recognizes the harvesting of wood as a source of fuel and building material are part of a rural way of life and are permitted to continue. The draft Tree Canopy and Natural Vegetative Policy is attached for consideration. FINANCIAL/STAFFING IMPLICATIONS: None. ATTACHMENTS: Attachment 1: Draft Tree Canopy and Natural Vegetation Policy Submitted/approved by: Wayne Orr, CAO & Deputy-Clerk Prepared by: Claire Dodds, Director of Development Services

Our strength is our community.

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Schedule “A” to By-law # 2019-XX Tree Canopy and Natural Vegetation Policy

Purpose Section 270 (1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended provides that a municipality shall adopt and maintain a policy with respect to the manner in which the municipality will protect and enhance the tree canopy and natural vegetation in the municipality. This Policy applies to public and private lands, excluding Crown lands in the Township. South Frontenac’s Official Plan recognizes the environmental and economic value of forests and woodlands within the Township. Within forested, woodland areas, and shorelines, tree canopy and natural vegetation protects habitat; prevents erosion, siltation and nutrient migration; maintains rural character and appearance; and minimizes the visual impact of development. Forests and woodlands provide sustainable resources to support a rural way of life, including providing wood for heating fuel and building materials.
Definitions “Invasive Tree and Plant Species” shall mean tree and plant species known or suspected of being invasive to natural areas. Invasive trees and plants are those that have been planted outside their native habitat and are known to easily become introduced in an area, reproduce quickly and crowd out native species. “Natural Vegetation” shall mean plant life that grows naturally in the area (a noninvasive species) “Tree Canopy” shall mean the coverage tree crowns have on a parcel of land “Natural Vegetation Buffer” is an area of natural vegetation as defined in the South Frontenac Zoning By-law.
Benefits of a Tree Canopy A summary of the benefits of trees in the landscape include:  A mature tree canopy creates shade which lowers energy consumption for a community;  Improves the aesthetics of properties;  Reduces air pollution;  Increases property value;  Provides shelter and food sources for wildlife; and  Prevents erosion, especially along slopes.
South Frontenac Wooded Area South Frontenac Township has a substantial land area covered by trees and natural vegetation. The area covered in trees and natural vegetation in the Township will be monitored as information becomes available from the Ministry of Natural Resources.
Maintaining the Tree Canopy and Natural Vegetation The preservation and enhancement of tree canopy along streets and roads is encouraged by Council, except where removal is necessary because of disease, damage or to ensure public health and safety. Residents are encouraged to maintain the existing tree canopy and natural vegetation. If trees or vegetation are removed for development, consideration should be given to replacing the trees and/or vegetation in an alternate location or upon completion of the development.

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Nothing in this policy limits rural residents from being able to cut wood for fuel or building supplies, nor limit the forest industry from harvesting trees. Sustainable forest management practices are encouraged. 6. Shoreline Vegetation Vegetated areas adjacent to watercourses, lakes, rivers and wetlands are known as natural vegetation buffers. Shoreline vegetation should be maintained in accordance with the provisions established in the South Frontenac Zoning By-law. Maximum clearing for waterfront access should be in accordance with the Township’s Zoning By-law provisions and conditions of development approvals. 7. Where to Plant Consideration should be given to where trees and vegetation are planted. Prior to planting a tree, property lines, utilities (i.e. power lines) should be considered. The location of a tree should take into account the future size of the tree as it relates to a building’s foundation and roof. 8. What to Plant Consideration should be given to the types of trees and plants being planted. Natural vegetation is recommended when planting trees and plants. South Frontenac Site Plan Control guidelines provide recommendations for a range of natural vegetation that is encouraged to be planted in the Township. Invasive tree and plant species should not be planted on property within the Township of South Frontenac.

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Replanting Consideration should be given to contacting the applicable Conservation Authority and/or the Ministry of Natural Resources for assistance with replanting plans and/or programs. Also, consideration should be given to retaining an arborist or licenced forester.
Maintaining the Tree Canopy and Natural Vegetation on Township Owned Property The Township will strive to maintain natural vegetation by using good forestry practices on Township owned property without limiting public safety.
Review This policy shall be reviewed concurrently with the review of the South Frontenac Official Plan. Disclaimer: This Policy does not take priority over any other By-law, Resolution, Policy or Agreement of the Township of South Frontenac.

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REPORT TO COUNCIL OFFICE OF THE C.A.O.

AGENDA DATE:

February 12th, 2019

SUBJECT:

Policy - Pregnancy and/or Parental Leaves for Members of Council

RECOMMENDATION: OPEN Updated: That Council adopt the Pregnancy and/or Parental Leaves for Members of Council Policy. BACKGROUND: Recent amendments to municipal legislation outlined in Bill 68 received Royal Assent May 30, 2017, which included an amendment regarding pregnancy and parental leave that needs to be in place by March 1st, 2019. Section 259 of the Act provides that a Member’s seat becomes vacant if the Member is absent from Council meetings for three successive months without being authorized to do so by a Council resolution. Section 259 of the Municipal Act, 2001 now includes the following exception to the rules for when a Council member’s seat becomes vacant: (1.1) Clause (1) (c) does not apply to vacate the office of a member of council of a municipality who is absent for 20 consecutive weeks or less if the absence is a result of the member’s pregnancy, the birth of the member’s child or the adoption of a child by the member. This policy provides guidance on how the Township of South Frontenac would address a Member of Council’s pregnancy or parental leave in a manner that respects the Member’s statutory role as an elected representative. This policy would only be applicable to Members of Council in accordance with Section 270 of the Municipal Act, 2001. Council is asked to provide direction and/or comment before the attached policy is brought forward on February 19th, 2019 for adoption. FINANCIAL/STAFFING IMPLICATIONS: None at this time.

ATTACHMENTS:

COUNCIL POLICY – Pregnancy and/or Parental Leaves for Members of Council

Prepared/Submitted by: Wayne Orr – Chief Administrative Officer

Our strength is our community.

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COUNCIL POLICY TOWNSHIP OF SOUTH FRONTENAC APPROVAL DATE: SUBJECT:

Pregnancy and/or Parental Leaves for Members of Council

POLICY STATEMENT: The Township of South Frontenac recognizes a Member of Council’s right to take leave for the Members’ pregnancy, the birth of the Member’s child, or the adoption of a child by the Member in accordance with the Municipal Act, 2001. PURPOSE: This policy provides guidance on how the Township of South Frontenac addresses a Member of Council’s pregnancy or parental leave in a manner that respects the Member’s statutory role as an elected representative. This policy is only applicable to Members of Council in accordance with Section 270 of the Municipal Act, 2001. DEFINITIONS: Pregnancy and/or Parental Leave is defined as an absence of 20 consecutive weeks or less as a result of a Member’s pregnancy, the birth of a Member’s child, or the adoption of a child by the Member in accordance with Section 259 (1.1) of the Municipal Action, 2001. PROCEDURES: Township of South Frontenac Council supports a Member of Council’s right to pregnancy and/or parental leave in keeping with the following principles:

A Member of Council is elected to represent the interests of their constituents.
A Member’s pregnancy and/or parental leave does not require Council approval and their office cannot be declared vacant as a result of the Pregnancy and/or Parental Leave.
The Member is entitled to continue to receive communication from the Township (Council packages, email, meeting invitations, etc.), as if the Member were not on Leave, in accordance with the wishes of the Member.
A Member of Council on Pregnancy and/or Parental Leave reserves the right to participate as a Member at Council any time during their leave.
A Member of Council on Pregnancy and/or Parental Leave shall continue to be paid and continue to have expenses paid in accordance with any Council expense policy. Where a Member of Council will be absent due to Pregnancy and/or Parental Leave, the Member shall provide written notice to Township Clerk outlining the expected duration of leave including a potential start date and return date. It is understood that under emergency circumstances, a Member may not be able to submit the appropriate notice before the Leave commences. Each Member shall nonetheless endeavor to provide the appropriate notice in advance of any Leave or as soon as possible after commencing the Pregnancy and or Parental Leave. The Township Clerk will provide the Mayor/Designate with a copy of any written notice. Council may make temporary appointments to fill any vacancies of the Member to Committees, Boards, Projects Teams, or any other meetings or activities of the Member.

Our strength is our community.

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COUNCIL POLICY TOWNSHIP OF SOUTH FRONTENAC Notwithstanding, at any point in time during a Member’s Pregnancy and/or Parental Leave, the Member can provide advance written notice to the Township Clerk of their intent to return from leave and lift any of the Council-approved temporary appointments. EXCLUSIONS: This policy does not apply to Township Staff, Members of Local Boards/Committee, or the South Frontenac Police Services Board.

Approved By Motion: ________________________

Our strength is our community.

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REPORT TO COUNCIL OFFICE OF C.A.O.

AGENDA DATE:

February 12, 2019

SUBJECT:

Seniors Housing Background

RECOMMENDATION: OPEN BACKGROUND: For new members of Council the attached two reports from 2017 provide a fairly comprehensive summary on the status of Seniors Housing in South Frontenac. In addition to these reports a Closed Session report speaks to property acquisition for Senior’s Housing. Initially discussion focused on establishing a project in Sydenham, Verona or Inverary as these communities had a number of services to offer within walking distance. In the early stages a partnership with South Frontenac Community Services for a project at the Grace site was explored. Just recently SFCS has indicated that they have been in discussion with a private developer who may have an interest in reopening the discussions on a project at the Grace site as a Private Public Partnership. This has not been explored at this point. FINANCIAL/STAFFING IMPLICATIONS: The CAO work plan for the remaining six months of employment does not include significant time allocation for this initiative. ATTACHMENTS:  

Nov 16, 2017 Nov 27, 2017

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Our strength is our community.

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REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: November 16, 2017 SUBJECT Seniors Housing – Special Meeting.

RECOMMENDATION For direction.

BACKGROUND The City of Kingston has indicated that they have funding to support seniors housing and will need final approvals by December 2018 and a shovel in the ground by March 2019. They are anxious to take a report their Council on whether South Frontenac is committed to proceeding with a project. When presented with a report in October, South Frontenac Council felt that they needed dedicated time to consider and debate the merits of moving forward. With a municipal election in 2018 this creates a tight time frame to move forward. Two models were developed for South Frontenac. The Assisted Model was based on 12 units: six units funded that offer affordable rents and six units not funded offered at market rents. Alternatively a 12 unit Market Model was also developed. The Business Plan is included with this agenda package. It is important to note that two of the assumptions used in this report are known to have changed; namely donated land and the use of municipal water. A high level version of the Assisted Model is presented below as well as a revised plan based on some of the known changes. ORIGINAL COSTS Construction costs Land purchase (estimate?) SUB TOTAL CONTRIBUTIONS Fee waivers County funds City funds Other equity (Township?) Land equity HST rebate SUB TOTAL Mortgage

2,922,636 0

REVISED 2,922,636 100,000

2,922,636 103,889 350,000 900,000 350,000

3,022,636 103,889 337,500 853,290 409,210 100,000 218,350

218,350 1,922,239 1,000,397

2,022,239 1,000,397

In the case of the Revised Assisted Model the mortgage is $1,000,397 and the municipal contribution is to $613,099 The 12 unit model is based on six market units contributing to the overall revenue of the complex as well as it is formulated on the assumption of municipal water with no allowance for on-site servicing. Staff have arbitrarily incorporated a land purchase once Southern Frontenac Community Services Corporation withdrew from the initiative, however no allocation has been incorporated to address water.

Our strength is our community.

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REPORT TO COUNCIL CLERKS DEPARTMENT

A high level version of the Market Model is presented below as well as a revised plan based on some of the known changes. ORIGINAL COSTS Construction costs Land purchase (estimate?) SUB TOTAL CONTRIBUTIONS Fee waivers County funds City funds Other equity (Township?) Land equity HST rebate SUB TOTAL Mortgage

2,935,900 0

REVISED 2,935,900 100,000

2,935,900

3,035,900

103,889 350,000

103,889 337,500

1,095,000

1,108,426 100,000 218,350

219,277 1,768,165 1,167,735

2,022,239 1,167,735

In the case of the Revised Market model the mortgage changes to $1,167,735 and the municipal contribution climbs to $1,312,315. Once again assumptions have been made about land and no allocation to address water. The Frontenac Islands Seniors Housing project is about to officially open. It is based on 5 units, market rent, no property management fees (i.e. staff managed). A copy of its business model is attached to this agenda. The question has been raised that if Council invests in the project, is there any way that the building and tenant list will end up being administered by the City (i.e. McMullen Manor) and South Frontenac will lose the ability to keep the facility both seniors based and SF resident based. The following is taken from the response received from Sheldon Laidman: Affordable units funded under the Provincial IAH and SIF programs are not tied to the Social Housing Centralized Waiting List administered by the City. Affordable housing proponents are responsible for all tenant selection processes and maintaining a wait list should they choose to do so. The only restrictions on tenancy is that tenants’ incomes must be below the maximum income limits as established by the service manager (the City). Currently the maximum income limits are as follows:   

Bachelor One Bedroom Two Bedroom

$26,000 $33,000 $40,000

This is the only obligation of the service agreement; the project will have to ensure all tenants at the time of rental are making less than these incomes. All other tenant selection will simply follow your Board’s adopted policy and normal rental practices required under the Residential Tenancies Act. The only thing you mentioned that concerns me at all is the mention of South Frontenac residents only. Again, the City will not be involved in tenant selection or a wait list administration and we don’t get involved in RTA issues or enforcement but you do have to follow the RTA just like any landlord and I would recommend that Council seek their own legal advice on that issue as my understanding is that would be illegal and contrary to the RTA to pick tenants by place of residency.

Our strength is our community.

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REPORT TO COUNCIL CLERKS DEPARTMENT

In the absence of intervening Provincial Legislation (as was the case with McMullen Manor) there should be no concern about the City Manager taking over the allocation of units. The consultants have been contacted to confirm that the approach staff have taken with the high level revisions is valid. They have submitted a quote of $3,500 to revise and update our business model given the change in direction and a further $1,500 to develop the submission to the City, should Council wish to proceed with their services. Alternatives exist to the use of the consultants. In a meeting with Mary Lynn Cousins Brame of Kingston and Frontenac Housing Corporation she expressed her organization’s willingness to assist and/or partner with the Township at all levels of the project should Council decide to proceed. The KFHC has in house expertise in developing business models, project costing, construction, project management, property management and legal services. Their mission, vision and values supports community partnerships. While they currently manage over 1500 units, they have the ability to develop and operate our units under our terms through a contractual arrangement with the Township as owner. KFHC has provided insight into the current wait lists for the Geared to Income housing in Verona. As of November 9 they have a wait list of 83 for the 29 units in McMullen Manor. Of that 83 only 7 currently live in South Frontenac and only 5 are seniors (>60). Back in January 2014 similar stats revealed a wait list of 27 with only 3 on the wait list who were >65. Regardless of age only 1 South Frontenac Resident was on the list. While this data is not the same as it would be for affordable housing it does provide some concrete numbers to work with. The questions that Council needs to grapple with are:    

Is Council confident that a needs exists for seniors housing? Does the Township wish to be involved in the provision of affordable seniors housing? Does Council wish to be involved in market driven seniors housing? Is Council prepared to invest a minimum of $613,099 (land, fee waivers and other equity) for the provision of 6 affordable housing units? Council is advised that land costs have not been assessed nor have consultant’s fees.

If Council is prepared to commit to the project, then staff recommend that the township explore fully a partnership with KFHC who are able to offer a full service approach to housing to bring back a revised business case for Council’s consideration. Alternatively our existing consultants would be reengaged to update the model, and work with staff to bring the project forward to the Service Manager. Fundamental to this project succeeding is finding suitable land for a project of this size. The City has recently reached out to find out Council direction on this project as they need to take reports to their Council to allocated funds.

FINANCIAL and STAFFING CONSIDERATIONS As outlined. Neither the long range financial plan nor the 2018 capital budget contemplate these expenditures.

Our strength is our community.

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REPORT TO COUNCIL CLERKS DEPARTMENT

ATTACHMENTS    

South Frontenac Model Frontenac Islands Model Proposal from SHS Waiting list analysis

Submitted/approved by: Wayne Orr, CAO

Our strength is our community.

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REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: November 27, 2017 SUBJECT:

Seniors Housing – initial commitment

RECOMMENDATION That Council commit to pursuing a Seniors Housing Project which includes a municipal investment and direct staff to explore a partnership with Kingston Frontenac Housing Corporation and explore potential sites.

BACKGROUND At a special meeting of Committee of the Whole on Monday November 20, Council received a report from staff which highlighted the two models that were developed for South Frontenac, the financial contribution required and the associated deadlines from the City of Kingston if South Frontenac commits to moving forward with a Seniors Housing project. Additional information was available regarding the Marysville project and its current costs. The questions that Council was asked to consider were:    

Concerns expressed by Council included:   

 

Land availability Ensuring water quantity and quality Site selection: Sydenham and Verona are considered to be more suitable locations due to the access to services, however consideration will also be given to Inverary. Can South Frontenac residents be given preference to units? Who will be the “property manager”?

Based on the details in the initial study regarding Loughborough Housing statistics and the newest information from Kingston Frontenac Housing Corporation (KFHC), Council was comfortable with the current and future need for housing and felt that Council has a role to play in supporting affordable units even if it requires market units to help support the business model. No reluctance was expressed with regard to offering financial support to the project. The opportunity to partner with KFHC was seen as a benefit worth exploring.

FINANCIAL and STAFFING CONSIDERATIONS To be determined

Our strength is our community.

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REPORT TO COUNCIL CLERKS DEPARTMENT

ATTACHMENTS 

none

Submitted/approved by: Wayne Orr, CAO

Our strength is our community.

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REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

February 12, 2019

SUBJECT:

2019 revised budget

RECOMMENDATION: That Council provide any further direction before the Budget is brought forward February 19 for adoption BACKGROUND: At the January 26th Committee of the Whole meeting, the draft 2019 budget was reviewed. From this meeting direction was received on both the operating and capital budgets. Below is a summary of the changes from the January 26th presentation:

Summary of Changes

Capital Budget

January 26th presentation

Changes: Add Storrington Centre- heat exchanger replacement Remove Outdoor movide screen equipment Adjusted Capital Budget Firefighter recruitment financing

Tax Levy Working Funds

9,502,360

8,000 -20,000

-40,000 40,000

-12,000 9,490,360

0 9,490,360

Additional items on HOLD - Council approval required for next steps: -Old Boy at Perth Road - New Commuter Parking lot - removed but funds held for Township turnaround report -Storrington Centre - Fuel System - Gas, Clear and Coloured for PW & Fire- need, frequency of use, alternatives and cost savings -Hartington Fuel System - Addition of gas for PW & Fire – need, frequency of use, alternatives and cost savings -Keeley Road Garage- Office/washroom/lunchroom upgrades - plans and basis for cost estimate clarified -Keeley Road Garage - Communications tower relocation- not suported if only benefit is convenience of grass cutting - report on benefits and if need for space occupied by current tower -OPP station generator - further discussion on requirements raised by OPP to take place -Centennial Dog Park - Amenities - benches, walkway & signage - breakdown of costs. Council supportive of walkway but community should be funding all other amenities -Gilmour Point - Washrooms - plans and cost estimate to be brought forward for Council adoption

Our strength is our community.

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REPORT TO COUNCIL TREASURY DEPARTMENT

January 26th presentation

Operating Budget

Changes: Council Grants - Add New Leaf Link (and $4,000 in 2020) Council Grants - Add Museum grant Council Grants - Reduce Miscellaneous Council Grants - Add to Community Grants Additional contracted Brushing Adjusted Operating Budget Capital -Firefighter recruitment financing

19,741,688

2,000 3,000 -5,000 20,000 20,000

Tax Levy offset

-40,000

Adjusted 2019 Budget

19,741,688

The revised budget maintains Council’s direction of 2.0% impact on the average phased-in property. Through the budget discussions, Council added $20,000 for additional community grants and $20,000 for additional contracted brushing and staff was asked for alternatives for funding these two initiatives. Typically, operating budget items are not funded from reserves, unless as a one-time adjustment, as they create a future year impact to the tax levy. The summary above switches the Capital – Firefighter recruitment financing by increasing the funding from working funds by $40,000 and reducing the tax levy by $40,000 which provides the capacity to offset the $40,000 increase in the operating budget and keeping the tax impact to 2.0%. Alternatives to this financing would be to directly fund the operating budget change from Working Funds or not fund it from reserve and increase the taxation impact which would bring the percentage impact to 2.21% or an increase of $34.21 on the average phase-in assessment property. From the minutes of the January 26th meeting, Treasury can provide answers to the following questions: 



40,000 19,781,688

Staff was asked to confirm the dollar value of brushing budgeted to be done by staff: Below provides a summary of the 2017 to 2019 budget as well as actuals for 2017 and 2018 (draft). 2017

2018

2019

Budget

44,318

47,529

57,755

Actuals

40,385

69,717

Staff were asked the amount spent on maintenance (excludes tires and fuel) for Public Works half ton vehicles. Looking strictly at maintenance cost including mandatory commercial safety standards, the yearly average from 2014 to 2018 was $13,326 and includes 9 Public Works half ton vehicles or $1,481 per vehicle. These maintenance costs factor both in-house and contracted services.

Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer

Our strength is our community.

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REPORT TO COUNCIL SOUTH FRONTENAC FIRE & RESCUE AGENDA DATE:

February 19th, 2019

SUBJECT:

Ministry of Natural Resources and Forestry Agreement

RECOMMENDATION: That Council authorizes the Mayor and Clerk to sign the Municipal Forest Fire Management Agreement for the period April 1, 2019 to March 31, 2024. BACKGROUND: Each year The Township meets with the Ministry of Natural Resources and Forestry (MNRF) to review the agreement for fire protection for the portion of the Township (former Bedford Township) that is located in the fire protection region. This contract includes the fees for service that South Frontenac Fire charges for fire responses within the fire protection region and the fees charged by MNR if they are requested by South Frontenac to assist in fire suppression outside the fire protection region. In 2013 MNRF suggested a five (5) year contract as the contract has not changed in the last nine (9) years. In 2018, staff signed a one year extension for the period covering April 1st, 2018 – March 31st 2019, at the recommendation of Interim Fire Chief, Terry Gervais. The recommendation is that Council return to the prior contract structure and approve a five (5) year contract. In addition to discussing issues and fires over the course of the previous 12 months, staff also discuss courses and training sessions that are available. Over the last fifteen years the fire agreement has not changed in content, only the fee structure for response has increased. All fees that are submitted by either party are to be paid within thirty (30) days of receipt of charges. In the last fifteen years, South Frontenac has requested assistance from the MNRF once, with a single payment being sent. The proposed fees are consistent with our current fee schedule and are equally applied to both parties for ground suppression responses. Aerial requirements are a separate charge. MNRF has proposed having a five (5) year contract with yearly updates on fees which have been identified and included in the contract. Any other changes or alterations would have to be negotiated throughout the course of the contract and brought forward for approval. Staff will still meet annually to discuss other issues of mutual interest. FINANCIAL/STAFFING IMPLICATIONS: Based on the calculations the Township pays $150.32 per year to the Crown. ATTACHMENTS: Municipal Forest Fire Protection Agreement

Submitted/approved by:

Prepared by:

Darcy Knott – Fire Chief

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This Municipal Forest Fire Management Agreement (hereinafter referred to as “Agreement”) made in duplicatethis

dayof

BETWEEN:

Her Majesty the Queen in right ofOntario as represented by the Minister ofNatural

ResourcesandForestry (hereinafterreferredto asthe “Ministry"or “MNRF”) AND

The Corporation of

(hereinafter referred to as the “Municipality”)

WHEREASthe Municipality, beinglocated in a fire region, is responsibleto extinguishatits expense Fires (defined below) within its limits pursuant to Section 21(1) ofthe Forest Fires

Prevention Act, R.S.O. 1990, c. F-24, andits regulations (hereinafterreferredto as “FFPA”),as amended or replaced from time to time; and

WHEREAS the parties wish to enter into this Agreement pursuant to Section 19 ofthe FFPA with respect to the prevention, control and extinguishment ofFires within the limits ofthe

Municipalityandthe UnincorporatedTerritory (defined below), if applicable; THEREFORE in consideration ofthe mutual promises and agreements set out below and other

good andvaluable consideration, the receipt andsufficiency ofwhichare herebyacknowledged, the parties agree as follows: DEFINITIONS

InthisAgreementthe followingterms havethe followingmeanings: a) Apparatus"means a Fire servicevehiclethatcarriesfirefightingpersonnel and/or equipment, includingwithoutlimitationpumpers, tankers andboats, anda Fireresponse vehicle that carries portable firefighting equipment to suppress Fires;

b) “BorderFire"meansa Firethat straddlesanypartofa boundarybetweenthe Crown ProtectionAreaandthe MunicipalProtectionArea;

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c) “Comprehensive frotection Charge” and “CPC” mean either the annual rate for each

hectareofPatentedLandwithintheCrownProtectionAreapayablebytheMunicipalityto the Ministry or the annual rate for each hectare ofunalienated Crown land owned bythe

CrowninrightofOntariowithintheMunicipalProtectionAreapayablebytheMinistryto the Municipality (set out in Appendix “A” attached hereto and forming part hereofwhich will beannually adjusted prior to the start ofthe Fire Seasonannuallyto reflect the annual rate per hectare as set out in Appendix “C”), is charged with respect to land protected by oneparty forthe otherparty andcomprises all costs forprevention, management, and suppression of Fires;

d) “Consumer Price Index” and “CPI"mean the index published by Statistics Canada for September ofone year to August ofthe next year for the Province of Ontario in the All - Items category as defined by Statistics Canada;

e) “CrownProtectionArea"and"CPA"meanthe area(s)withinthe limits ofthe Municipality designated inAppendix “B” attachedhereto andforming part hereofwhich

theMinistryhasprimeresponsibility, asbetweentheparties,forrespondingto Incidents andsuppressing Fires subject to the terms andconditions ofthis Agreement;

f) “Fire"meansanytype ofoutdoorfire, includingwithoutlimitationa campfire,grass, brush or forest fire, a fire in a charcoal barbecue, an outside wood burning furnace or a stove;

g) “Fire Season"means theperiod from April 1 to October 31 in eachyear (as setout in Section 10 ofthe FFPA);

h) “Incident"meansa reportofsmokeorFireto eitherpartywhichisrequiredto be investigatedbythe applicablepartyto determine if a Fire is occurringor aninfractionof the FFPA or a municipal bylaw may be occurring;

i) “MunicipalProtectionArea"and"MPA"meanthe area(s)withinthe limits ofthe MunicipalitydesignatedinAppendix"B” andanyarea(s)withinanareaof Unincorporated Territory deemed to be included in the MPA with the written agreement

ofthepartiespursuantto paragraph4 b)whichtheMunicipalityhasprimeresponsibility, as between the parties, for responding to Incidents and suppressing Fires subject to the terms andconditionsofthisAgreement;

j) “Officer"meansanofficeras definedin or thosepersons deemedto beofficers for the purposes ofthe FFPA;

k) “PatentedLand"means all privately owned landandpatented landacquired andownedby the Crownin rightofOntario;and

“Unincorporated Territory” means an area(s) which may berepresented by a local services

boardwhereFireprotection servicesmaybeprovidedbytheadjacentMunicipalityunder the terms within their Municipal agreement. This areawill be deemed to be included as

partoftheMPAareawiththewrittenagreementofthepartiespursuantto paragraph4 b). Municipal ForestFireManagementAgreement

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FIRE PREVENTIONAND COMPLIANCE

a) The Municipality at its expense shall:

i) whenimplementing a Firepreventionplanforall areasoftheMunicipality, design a Fire prevention/education program based on the principles ofthe Ministry’s FireSmart program;

ii) control openairburningina coordinatedfashionintheMunicipalitythroughbylaws or a municipal Fire permit system consistent with the FFPA and applicable Ministry of Environmentguidelines, asmaybe amendedorreplacedfrom timeto time; and

iii) beresponsibleforthemanagementandenforcement ofanymunicipalFirepermit system enactedby it underauthorityofa bylaw.

b) The Ministry at its expense shall beresponsible for Fireprevention activities for areas of Unincorporated Territory when included underthe terms ofthis agreement. ANNUAL FIRE SUMMARY 3.

Eachparty shall provide a written summary ofall Fires (Appendix “G”) which it actioned under the Agreement during the most recent Fire Season to the other party on or before November 30th ofeach year that this Agreement is in effect.

CHANGES TO CROWN PROTECTION AREA AND MUNICIPAL PROTECTION AREA 4.

a) TheCPAandMPAmaybeamendedatanytimeupontermssatisfactoryto bothparties fromNovember 1 to March31 ofanyyearduringtheAgreementwithAppendix"Aand B” beingrevised to reflect suchchanges agreedupon bytheparties. All proposed changes must be implemented before April 1. However, when any ofthe following occur within the limits ofthe Municipality, the parties shall review as soon aspossible the affected land area to determine which designation (CPA or MPA) applies to the area in question: Annexation of land area;

Adjusfanentofthe Municipality’sboundaries;or Large areas ofrecent storm/insect damage.

Implementation ofthe applicabledesignationto the areain questionshall occur assoonas possible so that Incident response and Fire suppression services are provided. b) An area(s) of Unincorporated Territory may be deemed to be included in the MPA with

Appendix"A"andAppendix"B"beingrevisedto reflect suchchangesagreeduponby theparties. In suchcircumstances, theMunicipality shallpass suchby-laws asmaybe required to allow its Fire Department to leave the Municipality to respond to Incidents and to suppress Fires in the Unincorporated Territory. Municipal ForestFire Management Agreement

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TRAINING REQUIREMENTS

a) The Municipality agrees thatthe following Ministry Firetraining programs will betaught to all staffwithinthe Municipality’sFire Departmentassignedto Fireoperations: Municipal Fire Department Forest Fire Training (SP103); and Air Attack Safety Training Module for Municipal Fire Operations.

b) Following execution ofthe Agreement by both parties, the Ministry shall provide the Municipality free ofchargethe instructor training kit for eachcourse listed in paragraph 5 a). Thekits are designedto beutilizedby local FireDepartmenttrainingprograms. The Ministrywill provide technicaladviceifrequiredto assistMunicipalityinstmctors to understand the training material aspresented in the kits.

c) The Municipality shall ensure that all Municipality staffresponsible to respond to Incidentsandsuppress Fires aretrainedbythe programs describedinparagraph5 a) and shall create training records and keep them up to date. INCIDENTALRESPONSEAND SUPPRESSIONACTIONS

a) In consideration ofthe applicable CPC to bepaid bythe Municipality under paragraph 10 a) for a Fire Season, the Ministry at its expense shall respond to Incidents andsuppress Fireswithinthe CrownProtectionArea. However,whereonthe request ofthe Ministry, theMunicipality responds to anIncident or suppresses a Fire in the CPA, the Ministry shallpaytheMunicipalityin accordancewithparagraph 11 b) forprovidingsuch assistanceaccordingto the applicable suppressionrate(s) andfee(s) set out inAppendix “C"attachedto andformingpart ofthis Agreement.

b) In consideration ofthe applicable CPC to be paid bythe Ministry under paragraph 10 a) for a Fire Season, the Municipality at its expense shall respond to Incidents and suppress Fireswithinthe MunicipalProtectionArea. However, whereonthe requestofthe Municipality, the Ministry responds to an Incident or suppresses a Fire in the MPA, the

Municipalityshallpaythe Ministryin accordancewithparagraph 1 1 b) forprovidingsuch assistanceaccordingto the applicable suppressionrate(s) andfee(s) set out inAppendix “c”.

At the request oftheMunicipality, the Ministry may assist in the investigation ofanyFires which are ofa contentious nature and undertake prosecutions for contravention ofthe FFPA.

c) Regardless ofresponsibilities set out in paragraphs 6 a) and b) to the contrary, eachparty following receipt ofanIncident withinthe limits ofthe Municipality shall immediately notifythe otherpartyofthe Incident. Thepartywithprimaryresponsibilityto do so shall investigate and determine if a Fire is occurring and if so, suppress the Fire and determine

if aninfraction ofthe FPPAor a municipal bylawmay be occurring.

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d) TheMunicipalityshallensurethatitsFireresourceswhenrespondingto anIncidentor suppressing a Fire shall monitor the Fire Marshal High Bandradio frequency of 154.070

intheeventthatMinistryaircraftarriveto supporttheFiresuppressionoperations. e) Regardlessofresponsibilities setoutinparagraphs6 a) andb)to thecontrary,theparty which first arrives on the scene ofa Fire shall begin suppression ofthe Fire whether in the

CPAorMPA. Compensationaccordingto theapplicablesuppressionrate(s)andfee(s) setout in Appendix “C"associated with such action will not bepaidto that party ifthe other party is responsible for suppressing Fires in the area in question unless and until the

latterisnotifiedoftheFireandapprovescontinuedactionbythatparty. f) The Ministry shall exercise its powers under section 21. (1) ofthe FFPA and assume control ofFire suppression activities when it is determined in the opinion ofan Officer that present suppression activities bythe Municipality have the potential to result in one or more of the following conditions: Loss of life;

Significantloss ofprivateproperty; or Significant loss ofpublic property.

g) Wherethe Ministry assumes control ofFire suppression activities underparagraph 6 f), the Municipality shall pay the Ministry in accordance with paragraph 11 b) for such activitiesaccordingto the applicablerate(s) andfee(s) set out in Appendix"C”.

h) Wherethe Ministry andMunicipality worktogether to suppress a Fire, bothparties will followtheprocedures setoutintheInter-AgencyFireResponseOperatingGuidelines, a copy ofwhich is contained in Appendix “D” attached hereto and forming part hereof, as maybe amendedor replacedfrom time to time. BORDERNRES

a) Where the Municipality and the Ministry, separately or together, suppress a Border Fire,

eachpartyshallpayitsapplicablepercentageofthetotal suppressioncostincurredby bothparties calculated according to the applicable rate(s) andfee(s) setoutinAppendix C” in doingso as follows: forthe Municipality, thepercentage ofareaburnedthat is containedwithintheMPAandfor the Ministry, the percentage ofareaburnedthat is contained within the CPA.

b) Wherethe amountpayable bya partyunderparagraph 7 a) exceeds the amount payableto that party for suppressing the Border Fire, that party shall pay the other party the excess amount in accordance with paragraph 11 b).

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DISPUTES

In the event a response to a Mre under the Agreement results in a dispute between the parties or where the Ministry assumes control ofFire suppression activities under

paragraph6 f), eitherpartymayrequestthe otherpartyto conductwithit a joint reviewof the management ofthe Fire, where the dispute, including cost sharing, may be resolved. The review panel will consist ofan equal number ofmembers representing each party. CONCURRENT CALLS

When a party is taking action to suppress a Fire and a higher priority emergency occurs thatrequiresthatpartyto leavethe Fire, theparties agreethat, unlessthe Fireis threateninghumanlife, the newemergencytakesprecedence overthe Fire. Priorto leaving the Fire, theparty whichfirst took action to suppress the Fire shall notify andmake arrangements forthe otherparty to suppress theFire andwherepossible, have one ofits staffremain atthe sceneofthe Fireto provide a briefingonthe Fireto the other party taking over suppression of the Fire.

PAYMENTS

a) The applicable CPC’s payable bytheparties areset out in Appendix “A” andthe CPC rates areoutlined in Appendix “C”. TheMinistry shall provide the Municipality atthe time ofrenewal anupdated copy ofAppendix “A” indicating the applicable CPC feesfor theAgreementterm. Wherediscussionsare ongoingto makemodificationsto the existing MPA or CPA fire management zones, the applicable changes to the CPC fee will

beprocessed oncethe final MPA/CPA zone modifications are completed. b) The Ministiy will provide notification to the municipality prior to February 28 each year ofthe agreement, changesto the CPCrate to beusedinAppendix"A"for CPC calculations.

c) Eachparty shall paythe otherparty within thirty (30) days ofreceipt ofaninvoice from the other party for the applicable CPC for eachhectare ofPatented Land within the CPA

or eachhectare ofunalienated Crown land ownedbythe Crown in right ofOntario within the MPA, as applicable, for the forthcoming Fire Season.

d) The Fire suppression rates andfees for ground andaerial Fire suppression services payable bytheparties forthe first year ofthe initial term ofthe Agreement are setout in Appendix “C”. Suchrates andfees payable for eachsubsequent yearthatthe Agreement exists shall be such rates andfeespayable in theprevious year increasedprior to the start ofthe Fire Season by the Ministry bythe percentage change in the most current CPI (as compared to theprevious year’s CPI). The Ministry shallprovide theMunicipality an Municipal ForestFire ManagementAgreement

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updatedversion Appendix “C"to reflect anychanges in suchrates andfeesbyMarch 31 of each year.

Eachpartyshallpaythe otherpartyanysuppressionrates andfees in accordancewith paragraph 11 b).

e) Ifapplicable, the Ministry shall also pay to the Municipality, CPC fees as set out in

Appendix “A"for all land, whetherprivate or Crown land, in anUnincorporated Territory areadeemed to beincluded inthe MPA according to the terms ofthis agreement pursuant to sub paragraph 4 b).

a) To qualify forpayment according to the applicable rate(s) andfee(s) inAppendix “C” for services provided under the Agreement, a party must provide the other party with a

completed Municipal FireInformation andCostReport (Form 210), a copyofwhich is attachedheretoasAppendix"E"andformsparthereof,within30daysoftheendofthe suppression activity on each Fire actioned.

b) Amounts payable bytheMunicipality to the Ministry basedonapplicable rates andfees in Appendix “C"will be offsetagainstamounts payable bythe Ministry to theMunicipality based on applicable rates andfees inAppendix “C” for eachFire Season. Any balance owingto eitherparty onNovember 30 ofeachyearthatthisAgreement is in effectwill be

anamountdueto thatpartyasofthatdateandshallbepayablewithinthirty(30) daysof receipt ofan invoice from that party. INDEMNITY

a) The municipality or Crown isresponsible for its own insurance andshall carry all the necessaryandappropriateinsurancethat a prudentperson inthe businessofthe

municipality or crown would maintain, including butnot limited to commercial general liability insurance.

b) The municipality is not covered bythe Province ofOntario’s insurance program andno protectionwill beaffordedto themunicipalitybytheGovernmentofOntarioforany claim that may arise out ofthe Agreement.

c) The Crown isnot covered bythe municipalities’ insurance program andno protection will beaffordedto thecrownbythemunicipalityforanyclaimthatmayariseoutofthe Agreement.

d) Regardless ofanyotherprovisions ofthisAgreement to the contrary, neither party shall be liable for anyconsequential, indirect, incidental, special orpunitive damages, inciuding without limitation lost revenues, savings orprofit, suffered bythe otherparty or anythird party with respect to any Claims arising out ofor otherwise in connection with the

Agreementevenifthepartyin questionhasbeenadvisedofthepossibilitythereof.

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e) Fire fighters employed by or volunteering for a party are deemedto be employees ofthat party for the purposes of benefits under the Workplace Safely and Insurance Act whether

working on Crown land or private land in the CPA, the MPA or the Unincorporated Territory.

f) Eachparty shall be responsible for all damage to or loss of anyApparatus or other equipmentwhichit supplies for use in suppressingFiresunderthisAgreement. The Fire suppression rates described in Appendix “C” include recovery of costs for normal wear

andtear onApparatusandsuchotherequipment aswell asthe costofrepair ofperiodic breakage or accidental damage. TERM AND TERJMONATION; RENEWALS

a) This Agreement shall commenceApril I, 20 andmust be reviewedevery year(s), unless terminatedby eitherparty in accordancewithparagraph 13 b). b) Each party may terminate the Agreement:

(i) immediately upon written notice to the other party without liability if the other party commits or permits a breach of any of its obligations under this Agreement and fails to

remedy such breach within thirty (30) days ofreceipt ofwritten notice from the party not in breach demanding such breach be remedied; or

(ii) uponthirty (30) daysprior written notice withoutliability for its convenienceduring the months of October to March prior to the next Fire Season.

c) An Agreement review must be completed within sixty (60) days prior to April 1 ofthe review year, using the Agreement Review Checklist, Appendix “F”, unless either party

has provided written notice to the other party at least sixty (60) days prior to April 1 or earlier, of the scheduled review year under paragraph 13 a) that it wants to terminate the Agreement.

d) Ifthere are no changes made to the CPA or MPA areas (except for CPC’s payable and suppressionrates as describedin section 10). Appendix"F"must be signedbythe local Fire Management Supervisor and municipal official and attached to the Agreement document.

e) At anytimewhenchangesaremadeto the CPAor MPAareasthat affectFireresponse requirements and financial obligations to either party, a new Agreement document must

be drafted andsubmittedto the DirectorofAFFESandMayor/Reevefor signatures.

Municipal Forest Fire Management Agreement

revisedNovember 25, 2014

Page 58 of 191

GENERAL PROVISIONS

a) ThisAgreementrepresents the entire agreementbetweenthe partiesregardingFire prevention, control and extinguishment and supersedes anyprior understanding or agreement, collateral, oral or otherwise, with respect to such subject matter existing betweentheparties at the datethis Agreementcomes into effect.

ThisAgreementconsistsoftheterms andconditions in themainbodyofthis Agreement and its Appendicesandanyamendments executedin accordancewiththeterms ofthis Agreement.

In the event of any conflict or inconsistency between provisions ofany ofthe documents which form part ofthis Agreement, the provision in the first mentioned document below shall govern: (i)

any amendment to this Agreement;

(ii) terms and conditions in the main body ofthis Agreement; and (iii) Appendices to this Agreement.

b) Exceptasotherwiseprovided inparagraphs 10a) and 10d) withrespectto changesto rates and fees, any change to this Agreement shall be by written amendment signed by the parties.

c) Notwithstanding anything else in this Agreement to the contrary, anyexpress or implied reference to the Ministry providing an indemnity or any other form ofindebtedness or contingent liability that would directly or indirectly increase the indebtedness or contingent liabilities of Ontario, whether at the time ofexecution ofthis Agreement or at anytime during the term ofthis Agreement, shall be void and ofno legal effect.

d) Any failure bya partyto insist in one or more instances upon strict performance bythe other party ofany ofthe terms or conditions ofthis Agreement shall not be construed as a waiver by the first party of its right to require strict performance of any such terms or

conditions andthe obligations ofthe otherpartywithrespectto suchperformance shall continue in full force and effect.

e) Neitherparty shall have anypoweror authorityto bindthe otherpartyor to assumeor create my obligation or responsibility, express or implied, on the other party’s behalf.

Neitherpartyshall hold itselfout asanagent,partneror employee ofthe otherparty. f) Nothingin this Agreement shallhavethe effect ofcreatinganemployment, partnership or agency relationship between the parties or constitute an appointment under the Public Service of Ontario Act, 2006, S.O. 2006, c. 35, as amended or replaced from time to time. Municipal ForestFire ManagementAgreement

revised November 25, 2014

Page 59 of 191

g) In this Agreement, words in the singular include the plural and vice-versa and words in one gender include all genders. The headings in this Agreement are for convenience of reference only and in no manner modify, interpret or construe this Agreement. SURVIVINGPROVISIONS

Paragraphs lOa), 10d) (secondparagraphonly), 11 a), lib), 12 a), 12b), 12c), 12 d) 12 f), 14 andthisparagraphoftheAgreement shall survive itstermination or expiryand continue to bind the parties.

INWITNESSWHEREOFthis Agreementhasbeenexecutedbytheparties bytheirduly authorized representatives. Her Majesty the Queen in right of Ontario as represented by the Minister ofNatural Resources and Forestry

By:_

Date:

Director, Aviation, Forest Fire and

Emergency Services Branch Provincial Services Division Name

(pursuant to delegated authority)

The Corporation of

Date:

By:_ Position: Name:

By: Position: Name:

Municipal ForestFireManagementAgreement

revised November 25, 2014

Page 60 of 191

Appendix “A” Application of Comprehensive Protection Charges to Land Types

[NTD. client to insert]

revised November 25, 2014

Municipal Forest Fire Management Agreement

APPENDIXA - Application of Comprehensive Protection Charges to Land Types

Municipality Per Hectare CPC Rate LAND CLASS

South Frontenac

Agreement Review Period

$1. 34

CPC Year:

TAXATION/REVENUESITUATION

Municipal Protection Area

Comprehensive

Year: 2019 2019

Hectares

Rate

2020

CPI Increase

2.2 Total

Crown Protection Area

CROWN PAYS

Protection Charge

MUNICIPALITY PAYS

Factor

Cost

Hectares

Rate

Factor

Cost

Hectares

By Type

UnallenatedCrownLand

CrowndoesnotpayMunicipalTaxes

612

liiUSi WtSS^n ilililil;li®SJ!S

693

Jllllllti3SSi|l|

ProvincialParks/ConservationReserve

Crownpays grantsto Municipalities

IISiiJ’tll SfSffl&w ;lil;l;l:l:lisiili§

1,793

illiiliSjaii

Patented Land

Municipal Taxpayers based on Assessment; Patented

(Residential/farm, Farmlands, Multi-

CrownLandwhereCrowngivesgrants in lieu oftaxes

Residential, Commercial, Industrial) Federal Lands

PrivateLand (ManagedForests )

Patent Mining Lands (Crown has Full Timber Rights) Patented after March 26. 1918

24,524

739

|i|Siii3|SI|ll 39S

IINOiSS

lll^^lll

Federal Gov t pays Grants in lieu of taxes to Municipality

Municipal Taxpayers .

TaxRaterestrictedbecauseofpublicinterest in this land

\9&V3/K

iv;^?:. .v-’:::-:f.:-:fv.ifi^ ‘.fiffffff:. wxf’.Sy. ‘-‘i:-’.

hiiliiaiiiili

Unit Class of M L (Mining lands) wifh a Tax Rate of C. (Commercal)

ll©i31illSiSffSS

l:iiliB:

Ownerpays sometaxesto municipalitybut hasno interest above ground i.y. l^. y. ‘-

FederalLandsand IndianReserves

Conservation Lands

(Lands Assessed by Conservation Lands)

Unorganized Territory

FederalGovernmentpays Ontariofor FireProtection underINACor other agreement

S&Sttf li;iii»;l

lililSlil:lili

C.A. no paystaxesto Municipality (M.N.R. gives Grantfor significantconservationLands)

IS(Sff»N.|. “-

l:l:l:silil;li

iilSiili^ii llliSSiill

l:lil:l:ii:li|il:l

CrownLandandPrivateLandwheretaxpayerpays Public Land Tax to Province

NOT AN INVOICE

25, 151 Crown Owes the Municipality

84SJSi8SI| I 3,225 $0 OQE

Page 61 of 191

TOTALS

illlillll^il liiasgMl;

Municipality Owes the Crown

CPC payment invoices must be sent in after April 1 of the current fire year

i|;|iSI|SB32ib|

Page 62 of 191

Appendix"B” Municipality Maa

(illustrating the Crown Protection Area and Municipal Protection Area) [NTD. client to insert]

revisedNovember 25, 2014

Municipal Forest Fire Management Agreement

Townshipof South Frontenac Fire Agreemant Area Haliburton Fire Management Headquarters

{l^/fl^/f1

^/-

“::.^

“y%^ ^ ^” //^

Information

‘/-*

‘. ‘::-M/^

Fire Management Area

Fire Agreement Areas Date: Wednesday, September 26, 2018

!^/M^

;;’~<5al-s-S’:’ v,.. ^^

^;.

Municipal Agreement Area Fire Management Agreement Area Protection Type

?-^ .4

f CnnmProtBctTArea

“r ^

FBiliralProlsctionAiea

[>^s|MunicipalProtaitkinAraa

. AdministrativeBoundaries

[

j PnwinaalFiraIndaK

F-l Tmnsh^

^’”. /

Stp71 -/

/:^-^“iI,

/’’’/-.~ <*"^-’” ~

‘,^/y .

/’.^ £

Ko.d. Roads Railway OpB rational Utility Ltr f-!^ Hydicljne Natiral Gas Pipeline

‘”.”-.- Unknown Pipelina

UnkncwnTransmissi

f ^

-”"^1 /-^

Ownership OhnVteterbody AgreementR>rest Indian Rsserve Conservation

Resar/a

-A ^.

Patent Land Federal Land Other

I ~ ^ FederalProtectedArea Prov Park Regulated CL Non Freehold Disposition Crown Game Preserve Crown

\ , f’.. y^’

\ A^^- ’ r A <} .’!/^^ . . ;f~ ‘£ . J. ^-J^.”’.l* ^.Ti. fii”:.^^…/ '

‘J

J.-^ ^1fc’ ^ J^fc <jf JSf^. ^v ^/s^$"^ ^v / . »’ r’ ,

-» “>-”’ > ‘^-.l ^

‘~ ‘UHSV nreiitatBb . n pnUmlnaiy and nay not repr»d»nit thi omrfalam cafculatkins.

“^” 1:30, 331

)^fJ

Page 63 of 191

//’ ^ h Bnlldhm ni<f. b nut n^f ni I - tataff . Bntto ImOnlnr

/^~

Page 64 of 191

Appendix C

MunicipalFireAgreementRatesto / from Municipalities [NTD. client to insert]

Municipal Forest Fire Management Agreement

revised November 25, 2014

Page 65 of 191

Appendix “D” Inter-Agency Fire Respons&Operatuie Guidelines

[NTD. client to insert]

revised November25, 2014

Municipal Forest Fire Management Agreement

Page 66 of 191

Appendix “E” Municipal Fire Information and Cost Report (Form 210)

[NTD. client to insert]

Municipal Forest Fire Management Agreement

revised November 25, 2014

Page 67 of 191

Appendix “F” Aereement Review Checklist

[NTD. client to insert]

Municipal Forest Fire Management Agreement

revised November 25, 2014

Page 68 of 191

Appendix “G” Annual Fire Summary

[NTD. client to insert]

Municipal ForestFire ManagementAgreement

revised November 25. 2014

Appendix G South Frontenac

2018 Municipal Fire Summary Land

Fire #

Date

Location Basemap

Fire Cause

Classification

Municipal MPA/CPA

PVT, CRN

Resources

Only

Municipal

AFFES Interagency Hre

Bum Infraction

Charge Laid

Values Lost

Fire Turned Over

MNRfMUN

MNRF FIRES FOR 2018

Page 69 of 191

Page 70 of 191

REPORT TO COUNCIL FIRE DEPARTMENT

AGENDA DATE:

February 19, 2019

SUBJECT:

Surplus Old Perth Road (6) and Burnt Hills (9) Firehalls

RECOMMENDATION: That Council: Declare the land and building associated with the Burnt Hills Fire Hall to be surplus and direct staff to proceed with serving public notice of Council’s intent to sell the Burnt Hills property; and Declare the Old Perth Road Fire Hall building to be surplus and direct staff to proceed with the decommissioning of the site as budgeted and obtain pricing for the demolition of the facility. BACKGROUND: Bylaw 1999-25 establishes the procedures for the sale of real property and Bylaw 2016 -73 prescribes the form, manner and times for the provision of notice. These two Bylaws will frame staffs actions on this initiative. On July 12, 2018, Fire Chief Knott delivered an Information Report to the Public Services Committee regarding the current status of the Firehall at 5038 Carrying Place Road – Burnt Hills (Station 9). Direction was given from the committee to leave the building and apparatus in their current state and not move forward with any expenditures related to placing it back into functioning service. Since that time the building has remained in its current state and no changes or upgrades have been made. This report is shown in the attachment section of this report. On June 23, 2018, the new Station 6 at 5855 Perth Road opened and was placed into operation as a functioning Firehall. In November 2018, all usable equipment was transferred from the Old Perth Road Firehall to the new and the remaining was removed and disposed of. The old Firehall utilities have been scaled back and keep at minimum requirements to keep the building from freezing and not causing any further damage to the structure. On December 11, 2018, Fire Chief Knott delivered a Comprehensive Operational Review of South Frontenac Fire and Rescue to Council. This included current status of the Old Station 6 and Station 9. It also included two (2) recommendations related to these buildings. These details and recommendations are shown below. Details from December 2018 SFFR Operational Review 5.1.6.1 Old Station #6 – Perth Road Crescent This Station was built in 1950 and contains 1 large bay door for two fire apparatus. It was officially taken out of service in June 2018 when the new station was opened. This building is in poor condition and may contain some designated substances and has some mold concerns. As of November 2018, all FD equipment has been removed and the building utilities have been reduced to a minimum. This building can be surplused and the future of the building will be determined by the Council. Recommendation 5.5

Surplus the Old Station 6 in Perth Road Village.

Our strength is our community.

Page 71 of 191

REPORT TO COUNCIL FIRE DEPARTMENT

5.1.9 Station #9 – Burnt Hills This building is located in the Eastern part of the Township in the Burnt Hills area. It was built in 1983 and contains only one bay for fire apparatus and is not a drive through bay. This building is in extremely poor condition. It formerly contained 1 pumper which has been removed due to its poor condition. The vehicle does not start, has been destroyed by rodents and is completely stripped of all usable equipment. The building is full of mold and is in need of major capital repairs to make it functional as a Firehall. A report from Staff was brought forward to the Public Service Committee of Council on July 12, 2018 outlining the status of this building and apparatus. At that time, that committee suggested to not proceed with any work to repair the building or the apparatus. This building is not located well in the township for fire service response. It is dispatched 25-30 times per year as the Primary Station, mostly to serve the Battersea area. While it is dispatched 25-30 times per year, this station has not provided a response with a vehicle since 2011. The area is currently being served by the Station in Sunbury located approx. 10km from Battersea. This building does not have an internet connection. Recommendation 5.1

Close and surplus the current Station 9 Firehall. This building is not providing any service to the community. This would eliminate the need to replace the Pumper from Station 9 in 2024 at an expected cost of $425K.

While Fire Services has no need for the Old Perth Road site, Township staff feel that there may be a long term future need for this land that has not as yet been contemplated. This site is adjacent to other municipal property that connects to Harris Park. Staff suggest that the structure be decommissioned and demolished, and the lot left vacant. As a vacant lot it will require occasional summer maintenance, however no winter maintenance is proposed. Alternatively the Building could be decommissioned as budgeted and sold with the lot (.5 acres) in an “as is” condition, subject to addressing significant zoning issues ( currently zoned urban residential) and registering the easements that the Township would need to put in place to address the drainage infrastructure that runs underneath the parking lot. FINANCIAL/STAFFING IMPLICATIONS: $25,000 is budgeted in the 2019 Capital budget for the decommissioning of the old Perth Road Fire Hall. The net proceeds of sale are unknown at this time. ATTACHMENTS: 

Public Services Committee Information Report – Fire Department – July 12, 2018

Submitted/approved by:

Prepared by:

Wayne Orr

Darcy Knott Our strength is our community.

Page 72 of 191

REPORT TO COUNCIL FIRE DEPARTMENT

AGENDA DATE:

July 12, 2018

SUBJECT:

Station 9 5038 Carrying Place Road – Burnt Hills

RECOMMENDATION: That the Public Services Committee receives this Report for Information. BACKGROUND: One of the initial tasks of the new Fire Chief upon starting in the position on May 1st, 2018, was to tour all 9 Township of South Frontenac Fire Halls to familiarize with the stations and equipment resources. Station 9 was built in 1983 and contains only one bay for fire apparatus. It is not a drive through station. During the visit to Station 9 at 5038 Carrying Place Road near Burnt Hills, observations of the fire hall and apparatus were taken. It was found that the fire hall was in extremely poor condition. The building has obvious signs of rodent infestation and several rodents were observed moving around the structure upon entry. The Pumper apparatus housed in this station has been completely stripped of all usable equipment. The truck has significant damage from the rodent infestation and has significant areas of mould throughout the vehicle. The Pumper does not start and is beyond repair. It is a 1999 GMC Mid Ship Style Pumper. It is scheduled to be replaced in the Capital Replacement Schedule in 2024. These observations began a process by the Fire Chief to investigate further into the historical timelines associated with this Fire Hall and apparatus. DISCUSSION: 2013 EMT Inc. Report Findings In 2013, Emergency Management and Training Inc., completed a Fire Hall and Equipment Study for the Township of South Frontenac and South Frontenac Fire and Rescue. At the time of the report, a $124,000.00 working budget was recommended for repairs and upgrades to the building. The details included the following:       

$80,000.00 to add washroom facilities $2,000.00 to separate the electrical systems from the exposure to water Remediation of Mould – Budget unknown at the time $6,500.00 to repair cement foundation $2,000.00 to repair building exterior (Fascia and Soffit) $10,000.00 for protection of the Propane Installation $2,000.00 Misc. Repairs and Shelving Units

To date, these items are still outstanding and have not been addressed. Two additional options regarding the future of the fire hall were also presented in the report for consideration. Our strength is our community.

Page 73 of 191

REPORT TO COUNCIL FIRE DEPARTMENT

 

Relocate Station 9 from its present location and move it closer to a main roadway to make it more effective and useful for response. Close Station 9 due to its low level of call volume and reallocated personnel to station 8 in Sunbury.

Current Findings The Fire Chief has conducted a review of the response details for Station 9 and Pumper 391. It has been determined that Pumper 391, the only apparatus located at Station 9, has not responded to a Fire Call Incident since 2011. It is believed that this is a result of Pumper 391 not being functional during this timeline. Although it has been known for some time that Station 9 is not functional, it is still Dispatched by KFR and is still in the CAD System to deploy our apparatus to fire related emergencies. The area near Battersea and Burnt Hills is currently being served by the apparatus from Station 8 (Sunbury) and Station 7 (Latimer Road). Staff that are assigned to Station 9, currently respond to Station 8 due to the status of Station 9. In 2017, Station 9 was dispatched to 30 incidents. In 2018 during the first and second quarter of the year-to-date, Station 9 was dispatched to 18 incidents. As noted, P391 has not responded to any of these incidents. All responses to these calls have been supported by Station 8 and Station 7. In addition to the recommendations of the 2013 report by EMT Inc., the current status to return the fire hall to an operational status is as follows: 



 



Reassign Pumper 311 to Station 9. Pumper 311 is currently Out-of-Service and being replaced with a New Mini Pumper expected to be delivered and received in August 2018. It currently is a functioning vehicle but requires repairs and maintenance to the Pump capabilities. A quote to repair the Pump function on Pumper 311 is $12,000.00. Remediation of the Mould and cleaning of the Fire Hall would need to be completed by a third party environmental contractor. Pricing for this process has not been obtained, although it is anticipated that remediation costs would be approximately $4,000.00 to $5,000.00. The current Pumper 391 in the station would have to be flat bed towed out of the station due to its current condition. It is anticipated this cost would be approx. $1000.00. As noted, Pumper 391 has been stripped of all usable equipment. The equipment from Pumper 311 has also been removed from the truck and will be used to equip the new Mini Pumper upon its arrival in August 2018. Therefore, if P311 is reassigned to Station 9, a full complement of equipment and hose would need to be purchased to outfit this truck. Currently there is very little available spare equipment available throughout the department for this task. It is expected to cost approximately $30,000.00 to fully equip Pumper 311 if it is reassigned to Station 9. These requirements would only meet the minimum to get the Station back to an operational status. Further considerations would have to be considered, related to the recommendations of the 2013 Report from EMT Inc..

Alternatively, Station 9 could be taken fully out-of-service and left in its current state until such time as a completed Operational Review and Station Location study can be completed. This would require the conditioned deployment of Station 8 and Station 7 to cover the area around Station 9. It should be noted that response times Our strength is our community.

Page 74 of 191

REPORT TO COUNCIL FIRE DEPARTMENT

are greatly increased to this area due to the greater travel distance from the functioning fire halls. FINANCIAL/STAFFING IMPLICATIONS: Dependant on the direction given from committee. Currently $10,000.00 exists in the 2018 budget for repairs to Station 9.

ATTACHMENTS: None

Submitted/approved by:

Prepared by:

Darcy Knott, Fire Chief

Our strength is our community.

Page 75 of 191

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT AGENDA DATE:

February 19, 2019

REPORT DATE:

February 12, 2019

SUBJECT:

Cash-in-Lieu of Parkland for McFadden Road Plan of Subdivision, 10T-2017-001, 5550 McFadden Road

RECOMMENDATION: THAT Council accept the amount of $5,750 as the cash-in-lieu payment for the McFadden Road Plan of Subdivision 10T-2017-001 (5550 McFadden Road). BACKGROUND: The McFadden Road plan of subdivision was approved by the County of Frontenac in 2017. The developer, Pittsburgh Building and Energy Systems Inc. (Sean Marshall) has been working with Township staff to fulfill conditions of draft plan of subdivision. McFadden Road plan of subdivision proposes to create 5 residential lots, fronting onto McFadden Road, three kilometres west of Perth Road Village. The lands are described as Part of Lots 14 & 15, Concession 8, geographic Township of Loughborough, South Frontenac. The subject property is approximately 13 hectares and approximately 445 metres of frontage on McFadden Road. The property was formerly an active sand pit. The proposed lots range in size from approximately 2-3 hectares. A condition of draft plan approval is that the developer is to pay the Township 5% cash-in-lieu of parkland in accordance with the Township Cash-in-Lieu of Parkland Policy, By-law 2017-16. In accordance with the cash-in-lieu of parkland policy, the developer has provided an appraisal of the value of the land prepared by a certified appraiser. This appraisal has been submitted to the Township (see attachment 1). The valuation has been prepared in accordance with section 51.1 (4) of the Planning Act. This section of the Act establishes the value of land considered for cash-in-lieu of parkland calculation is based on the value on the day before the day approval was given to the draft plan of subdivision. The value of the lands was assessed at $115,000 for the property. Cash-in-lieu of parkland for the McFadden 5 lot Plan of Subdivision would then be calculated at the value of: $115,000 *5% = $5,750 The valuation has been reviewed by the Township realtor, William Taylor. Mr. Taylor provided correspondence indicating that the value of the land is a fair assessment based on market conditions and review of comparable sales. Consistent with the Township Cash-in-Lieu of Parkland Policy, the valuation of cashin-lieu of parkland shall be brought to Council for a final determination of the value of the land. Once Council determined the final valuation of the land, the value of cash-in-lieu of parkland will be included in the subdivision agreement for the development. Our strength is our community.

Page 76 of 191

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT

FINANCIAL/STAFFING IMPLICATIONS: This cash-in-lieu of parkland payment will be deposited into the Township Parkland Reserve Fund. ATTACHMENTS: Attachment 1 - Appraisal of 5550 McFadden Road Submitted/approved by: Wayne Orr, CAO & Deputy-Clerk Prepared by: Claire Dodds, Director of Development Services

Our strength is our community.

S . R a y n er a n d A s s o c ia tes

Page 77 of 191 F ile N o . R -2 9 0 2 4

A P P R A IS A L O F

Vacant Land

LO CATED AT: 5 5 5 0 M c F a d d en R o a d P erth R o a d , O n t. K 0 H 1 X 0

FOR: P itts b u rg h B u ild in g a n d E n erg y S y s tem s In c . - S ea n M a rs h a ll

BORROW ER:

AS O F: S ep tem b er 1 9 , 2 0 1 7

BY: D erric k D u p u is C R A M S c

L A N D A P P R A IS A L R E P O R T F ile N o . R -2 9 0 2 4 P ro p e rty A d d re ss 5 5 5 0 M c F a d d en R o a d C e n su s T ra ct L E N D E R D IS C R E T IO N A R Y U S E C ity P erth R o a d P ro v. O n t. P o sta l C o d e K 0 H 1 X 0 S a le P rice $ L e g a l D e scrip tio n C o n c es s io n 8 , P a rt L o t 1 4 & 1 5 , b ein g p a rts 2 & 3 o n p la n 1 3 R 1 8 4 7 5 D a te M o rtg a g e A m o u n t $ O w n e r/O ccu p a n t P ittsb u rg h B u ild in g an d E n erg y S ystem s In c. - S ean M arsh all M a p R e fe re n ce P r o p e r t y R i g h t s A p p ra is e d S a le P rice $ D a te o f S a le M o rtg a g e T yp e L o a n ch a rg e s/co n ce ssio n s to b e p a id b y se lle r $ X F e e S im p le D isco u n t P o in ts a n d O th e r C o n ce ssio n s R .E . T a xe s $ n /a T a x Y e a r n /a H O A $ /M o . L e a sh o ld P a id b y S e lle r $ L e n d e r/C lie n t P itts b u rg h B u ild in g a n d E n erg y S y s tem s In c . - S ea n M a rs h a ll C o n d o m in iu m (H U D /V A ) PUD S o u rce L O C A T IO N U rb a n S u b u rb a n X R u ra l N E IG H B O U R H O O D A N A L YS IS G ood A vg. F air B U IL T U P O ve r 7 5 % 2 5 -7 5 % X Under 25% E m p lo ym e n t S ta b ility X X S ta b le G ROW T H RA T E R a p id S lo w C o n ve n ie n ce to E m p lo ym e n t X X S ta b le PR O PE R T Y V A L U E S In cre a sin g D e clin in g C o n ve n ie n ce to S h o p p in g X D E M A N D /S U PPL Y S h o rta g e X In B a la n ce O ve r S u p p ly C o n ve n ie n ce to S ch o o ls X X O ve r 6 M o s. A d e q u a cy o f P u b lic T ra n sp o rta tio n M A R K E T IN G T IM E U n d e r 3 M o s. 3 -6 M o s. SINGLE FAMILY HOUSING R e cre a tio n F a cilitie s PR E S E N T L A N D U S E % L A ND USE C HA NG E PR E D O M IN A N T X 2 5 % N o t L ike ly O C C U PA N C Y A d e q u a cy o f F a cilitie s S in g le F a m ily P R IC E AGE X X Owner X P ro p e rty C o m p a tib ility X 2 -4 F a m ily L ike ly $ (0 0 0 ) (yrs) 100 Low Tenant N ew P ro te ctio n fro m D e trim e n ta l C o n d . X M u lti-F a m ily In p ro ce ss V a ca n t (0 -5 % ) 5 0 0 H ig h 1 0 P o lice & F ire P ro te ctio n X C o m m e rcia l To: G e n e ra l A p p e a ra n ce o f P ro p e rtie s In d u stria l V a ca n t (o ve r 5 % ) P re d o m in a n t X 75% 200 V a ca n t 4 0 0 A p p e a l to M a rke t X

NEIGHBOURHOOD

SUBJECT

Page 78 of 191

P oor

C O M M E N T S :T h e s u b jec t n eig h b o u rh o o d is lo c a ted 2 0 m iles n o rth o f d o w n to w n K in g s to n s itu a ted 6 m iles n o rth ea s t o f th e V illa g e o f S y d en h a m a n d 2 m iles w es t o f th e H a m let o f P erth R o a d . T h e im m ed ia te a rea is d ev elo p ed w ith a m ixtu re o f 1 a n d 2 s to rey h o u s es o f v a ry in g s ize, a g e a n d s ty le. G o o d ru ra l res id en tia l n eig h b o u rh o o d w ith in ea s y a c c es s to a ll a m en ities . N o a p p a ren t a d v ers e in flu en c es n o ted in th e a rea .

SITE

N o te : R a c e o r th e ra c ia l c o m p o s itio n o f th e n e ig h b o u rh o o d a re n o t c o n s id e re d re lia b le a p p ra isa l fa cto rs.

D im e n sio n s 3 5 1 2 ’ X 8 3 0 ’ Irreg T o p o g ra p h y 3 2 .0 8 A c res S ite A re a C o rn e r L o t N o S ize Z o n in g C la ssifica tio n R U - R u ra l Z o n in g C o m p lia n ce Y es Shape H IG H E S T & B E S T U S E : P re se n t U se O th e r U se S ev ered in to b u ild in g lo ts D ra in a g e U T IL IT IE S P u b lic O th e r S IT E IM PR O V E M E N T S T yp e P u b lic P riva te V ie w X P a v ed X E le ctricity S tre e t L a n d sca p in g Gas C u rb /G u tte r D rive w a y W a te r S id e w a lk A p p a re n t E a se m e n ts S a n ita ry S e w e r S tre e t L ig h ts S to rm S e w e r A lle y C o m m e n ts (A p p a re n t a d v e rs e e a s e m e n ts , e n c ro a c h m e n ts , s p e c ia l a s s e s s m e n ts , s lid e a re a s , e tc.): S ee A tta c h ed A d d en d u m

G en tly ro llin g 3 2 .0 8 A c res + /Irreg u la r A d eq u a te G ood W o o d ed / C lea r G ra v el None Known

T h e u n d e rs ig n e d h a s re c ite d th re e re c e n t s a le s o f p ro p e rtie s m o s t s im ilia r a n d p ro x im a te to s u b je c t a n d h a s c o n s id e re d th e s e in th e m a rk e t a nalysis. T he description includes a dollar a d ju s tm e n t, re fle c tin g m a rk e t re a c tio n to th o s e ite m s o f s ig n ific a n t v a ria tio n b e tw e e n th e s u b je c t a n d c o m p a ra b le p ro p e rtie s. If a significant item in the com parable property is superior to, or m ore favorable than, the subject property, a m inus (-) adjustm ent is m ade, thus reducing the indicated value of subject; if a significant item in the com parable is inferior to, o r le s s fa v o ra b le th a n , th e s u b je c t p ro p e rty , a p lu s (+ ) a d ju s tm e n t is m a d e , th u s in c re a s in g th e in d ic a ted value of the subject.

SALES COMPARISON ANALYSIS

IT E M A d d re ss P ro xim ity to S u b je ct S a le s P rice P rice / A c re D a ta S o u rce V A L U E A D JU S T M E N T S S a le s o r F in a n cin g C o n ce ssio n s D a te o f S a le /T im e L o ca tio n S ite /V ie w

L o t S ize Im p ro v em en ts

S U B JE C T 5550 M cF ad d en R o ad

P erth R o a d $ $

COMPARABLE NO. 1

1 0 5 ,0 0 0

1721 M L S L is tin g D E S C R IP T IO N

P erth R o a d A v era g e 3 2 .0 8 a c res No

COMPARABLE NO. 3

7 6 5 6 C o u n ty R o a d 3 8 G o d frey

1 0 0 ,0 0 0

D E S C R IP T IO N

0 3 /0 9 /2 0 1 7 In ferio r S im ila r 6 1 a c res W ell

D E S C R IP T IO N

(-)$ A djustm ent

0 5 /3 0 /2 0 1 7 S im ila r S im ila r 4 9 .9 4 a c res O u tb u ild in g

1 ,7 2 1

X + G ro ss: 0 .0 % 0 .0 % N e t:

1 1 0 ,0 0 0

D E S C R IP T IO N

(-)$ A djustm ent

3235 M L S L is tin g

2002 M L S L is tin g

X + N e t A d j. (to ta l) In d ica te d V a lu e G ro ss: 0 .0 % 0 .0 % o f S u b je ct N e t: C o m m e n ts o f S a le s C o m p a riso n : S ee A tta c h ed …

RECONCILIATION

COMPARABLE NO. 2

C o leb ro o k R o a d H a rro w s m ith

5 1 6 5 O p in ic o n R o a d P erth R o a d

(-)$ A djustm ent

0 9 /2 3 /2 0 1 6 In ferio r S im ila r 3 4 a c res W ell

2 ,0 0 2

X + G ro ss: 0 .0 % 0 .0 % N e t:

3 ,2 3 5

C o m m e n ts a n d C o n d itio n s o f A p p ra is a l: O u r fin a l v a lu e es tim a te is b a s ed o n a n exp o s u re p erio d o f 9 0 d a y s w h ic h is c o n s id ered rea s o n a b le fo r th e s u b jec t a rea . T h e c u rren t o w n er p u rc h a s ed th e s u b jec t p ro p erty in J u n e 2 0 1 5 fo r $ 1 0 0 ,0 0 0 . F i n a l R e c o n c ilia tio n : T h e fin a l es tim a te o f v a lu e is b y th e D irec t C o m p a ris o n A p p ro a c h .

I (W E) EST IM A T E T HE M A RK ET VA L U E , A S D E F IN E D , O F T H E S U B JE C T PR O PE R T Y A S O F S ep tem b er 1 9 , 2 0 1 7

to b e $ 1 1 5 ,0 0 0

I ( W e ) c e r t i f y : t h a t t o th e b e s t o f m y (o u r) k n o w le d g e a n d b e lie f, th e fa c ts a n d d a ta u s e d h e re in a re tru e a n d c o rre c t; th a t I (w e ) p e rs o n a lly in s p e c te d th e s u b je c t p ro p e rty a n d in s p e c te d a ll c o m p a ra b le s a le s c ite d in th is re p o rt; a n d th a t I (w e ) h a v e n o u n d is c lo s e d in te re st, p re se n t o r p ro sp e ctive th e re in . A p p ra ise r(s)

D erric k D u p u is C R A M S c

R e v ie w A p p ra is e r (if a p p lica b le ) S tep h en R a y n er A A C I F orm produced using A C I softw are, 800.234.8727 w w w .aciw eb.com

S . R a y n er & A s s o c ia tes L T d .

X D id N o t D id In sp e ct P ro p e rty

L A N D A P P R A IS A L R E P O R T

F ile N o . R -2 9 0 2 4

Page 79 of 191

SALES COMPARISON ANALYSIS

L o t S ize Im p ro v em en ts

P erth R o a d $ $

COMPARABLE NO. 4

COMPARABLE NO. 5

1 4 9 ,5 0 0

5537 M L S L is tin g $

D E S C R IP T IO N

P erth R o a d A v era g e 3 2 .0 8 a c res No

COMPARABLE NO. 6

A lto n R o a d S y d en h a m $

D E S C R IP T IO N

$ D E S C R IP T IO N

(-)$ A djustm ent

D E S C R IP T IO N

(-)$ A djustm ent
(-)$ A djustm ent

1 2 /1 8 /2 0 1 7 S u p erio r S im ila r 2 7 a c res W ell

X + G ro ss: 0 .0 % N e t: 0 .0 %

5 ,5 3 7

X + G ro ss: 0 .0 % N e t: 0 .0 %

ADDITIONAL COMMENTS

N e t A d j. (to ta l) In d ica te d V a lu e o f S u b je ct

S U B JE C T 5550 M cF ad d en R o ad

F orm produced using A C I softw are, 800.234.8727 w w w .aciw eb.com

G ro ss: N e t:

$ $

ADDENDUM Borrower: Property Address: 5550 McFadden Road City: Perth Road Lender: Pittsburgh Building and Energy Systems Inc. - Sean Marshall

File No.: R-29024 Case No.: Province: Ont.

Page 80 of 191 Postal Code: K0H 1X0

Site Comments

The subject site is an irregular shaped parcel situated on the easterly side of McFadden Road approximately 300 feet south of Norway Road. There is approximately 1,460 feet of frontage on McFadden Road. The lot consists of approximately 32.08 acres and is irregular in shape. The lot is bounded to the southeast by the Trans Canada Trail (former Canadian National Railway). The lot was formerly an aggregate pit. The pit has been rehabilitated and is now clear land with several spring fed ponds. The pit licence has been formally surrendered. McFadden Road is a paved, rural road that experiences low volumes of traffic. Comments on Sales Comparison

Comparables include 4 sales of vacant acreage parcels from the subject’s general area that sold in and around 2017. Sale 1 is a larger lot with an inferior location in a less desirable area. The parcel includes a drilled well. Sale 2 is a larger parcel with a similar rural location. The property includes a 2200 sq.ft. storage outbuilding. Sale 3 is a slightly larger parcel with an inferior, less desirable location situated on a busy highway. Sale 4 is a smaller acreage with a superior location situated in close proximity to the Village of Sydenham in a more desirable area. As per the Principle of Diminishing Returns, larger acreages typically sell for a lower price per acre compared to smaller acreages, holding all else equal. There is evidence of this here as Sale 1, the largest parcel, sold for the lowest price per acre and Sale 4, the smallest parcel, sold for the highest price per acre. The subject parcel is smaller than all sales, except for Sale 4, and it is closest in size to Sale 3 (inferior location). After reviewing the sales and adjusting for location, acreage, topography and site improvements it is my opinion that the subject property would have a value range, between $3,500 and $3,700 per acre, say $3,600 per acre. 32.08 Acres X $3,600 = $115,488, say $115,000 (rounded) FINAL ESTIMATE OF VALUE - $115,000

File No. R -29024 Page T h e m o s t p r o b a b le p r ic e w h ic h a p r o p e r t y s h o u ld b r in g in a c o m p e t it iv e a n d o81 p e nof m a191 rket u n d e r a l l c o n d it io n s r e q u is it e t o a f a ir s a le , t h e b u y e r a n d s e lle r , e a c h a c t in g p r u d e n t ly , k n o w le d g e a b ly a n d a s s u m in g t h e p r ic e is n o t a f f e c t e d b y u n d u e s t im u lu s . I m p lic it in t h is d e f in it io n is t h e c o n s u m m a t io n o f a s a le a s o f a s p e c if ie d d a t e a n d t h e p a s s in g o f title fro m s e lle r t o b u y e r u n d e r c o n d it io n s w h e r e b y : ( 1 ) b u y e r a n d s e lle r a r e t y p ic a lly m o t iv a t e d ; ( 2 ) b o th p a rtie s a re w e ll in fo rm e d o r w e ll a d v is e d , a n d e a c h a c t in g in w h a t h e c o n s id e r s h is o w n b e s t in t e r e s t ; (3 ) a re a s o n a b le tim e is a llo w e d fo r e x p o s u re in th e o p e n m a rk e t; (4 ) p a y m e n t is m a d e in t e r m s o f c a s h in U . S . d o lla r s o r in t e r m s o f f in a n c ia l a rra n g e m e n ts c o m p a ra b le th e re to ; a n d (5 ) th e p ric e re p re s e n ts th e n o rm a l c o n s id e r a t io n f o r t h e p r o p e r t y s o ld u n a f f e c te d b y s p e c ia l o r c re a tiv e fin a n c in g o r s a le s c o n c e s s io n s * g ra n te d b y a n y o n e a s s o c ia te d w ith th e sale.

D E F IN IT IO N O F M AR K E T V AL U E :

A d ju s t m e n t s t o t h e c o m p a r a b le s m u s t b e m a d e f o r s p e c ia l o r c r e a t iv e fin a n c in g o r s a le s c o n c e s s io n s . N o a d ju s tm e n ts a re n e c e s s a ry fo r t h o s e c o s t s w h ic h a r e n o r m a lly p a id b y s e lle r s a s a r e s u lt o f t ra d itio n o r la w in a m a rk e t a re a ; th e s e c o s ts a re re a d ily id e n tifia b le s in c e th e s e lle r p a y s t h e s e c o s t s in v irtu a lly a ll s a le s tra n s a c tio n s . S p e c ia l o r c re a tiv e fin a n c in g a d ju s tm e n ts c a n b e m a d e to th e c o m p a ra b le p ro p e rty b y c o m p a r is o n s t o f in a n c in g t e rm s o ffe re d b y a th ird p a rty in s titu tio n a l le n d e r th a t is n o t a lre a d y in v o lv e d in th e p ro p e rty o r tra n s a c tio n . A n y a d ju s t m e n t s h o u ld n o t b e c a lc u la t e d o n a m e c h a n ic a l d o lla r f o r d o lla r c o s t o f t h e f in a n c in g o r c o n c e s s io n b u t t h e d o lla r a m o u n t o f a n y adjustm ent should approxim ate the m arket’s reaction to the financing or concessions based on the Appraiser’s judgm ent.

S T AT E M E N T O F L IM IT IN G C O N D IT IO N S AN D AP P R AIS E R ‘S C E R T IF IC AT IO N

C O N T IN G E N T AN D L IM IT IN G C O N D IT IO N S :

T h e a p p r a is e r ’s c e r t if ic a t io n th a t a p p e a rs in th e a p p ra is a l re p o rt is s u b je c t to th e

follow ing conditions: 1 . T h e a p p r a is e r w ill n o t b e r e s p o n s ib le f o r m a t t e r s o f a le g a l n a t u r e t h a t a f f e c t e ith e r th e p ro p e rty b e in g a p p ra is e d o r th e title to it. T h e a p p r a is e r a s s u m e s th a t th e title is g o o d a n d m a rk e ta b le a n d , th e re fo re , w ill n o t re n d e r a n y o p in io n s a b o u t th e title . T h e p ro p e rty is a p p ra is e d on the basis of it being under responsible ow nership. 2 . T h e a p p r a is e r h a s p r o v id e d a s k e t c h in t h e a p p r a is a l r e p o r t t o s h o w a p p r o x im a t e d im e n s io n s o f t h e im p r o v e m e n ts a n d th e s k e tc h is included only to assist the reader of the report in visualizing the property and understanding the appraiser’s determ ination of its size. 3 . T h e a p p r a is e r h a s e x a m in e d t h e a v a ila b le f lo o d m a p s t h a t a re p ro v id e d b y th e F e d e ra l E m e rg e n c y M a n a g e m e n t A g e n c y (o r o th e r d a ta s o u r c e s ) a n d h a s n o t e d in t h e a p p r a is a l r e p o r t w h e t h e r th e s u b je c t s ite is lo c a te d in a n id e n tifie d S p e c ia l F lo o d H a z a rd A re a . B e c a u s e th e appraiser is not a surveyor, he or she m akes no guarantees, express or im plied, regarding this determ ination. 4 . T h e a p p r a is e r w ill n o t g iv e te s tim o n y o r a p p e a r in c o u rt b e c a u s e h e o r s h e m a d e a n a p p ra is a l o f th e p ro p e rty in q u e s tio n , u n le s s s p e c ific arrangem ents to do so have been m ade beforehand. 5 . T h e a p p r a i s e r h a s e s t im a t e d t h e v a lu e o f t h e la n d in t h e c o s t a p p r o a c h a t it s h ig h e s t a n d b e s t u s e a n d t h e im p r o v e m e n t s a t t h e ir c o n t r ib u t o r y v a lu e . T h e s e s e p a r a t e v a lu a t io n s o f t h e la n d a n d im p ro v e m e n ts m u s t n o t b e u s e d in c o n ju n c tio n w ith a n y o th e r a p p ra is a l a n d are invalid if they are so used. 6 . T h e a p p ra is e r h a s n o te d in th e a p p ra is a l re p o rt a n y a d v e rs e c o n d itio n s (s u c h a s , n e e d e d re p a irs , d e p re c ia tio n , th e p re s e n c e o f h a z a rd o u s w a s t e s , t o x ic s u b s t a n c e s , e t c . ) o b s e rv e d d u rin g th e in s p e c tio n o f th e s u b je c t p ro p e rty o r th a t h e o r s h e b e c a m e a w a re o f d u rin g th e n o rm a l r e s e a rc h in v o lv e d in p e rfo rm in g th e a p p ra is a l. U n le s s o th e rw is e s ta te d in th e a p p ra is a l re p o rt, th e a p p ra is e r h a s n o k n o w le d g e o f a n y h id d e n o r u n a p p a r e n t c o n d i t i o n s o f t h e p r o p e r t y o r a d v e r s e e n v i r o n m e n t a l c o n d i t io n s ( in c lu d in g t h e p r e s e n c e o f h a z a r d o u s w a s t e s , t o x ic s u b s t a n c e s , e t c . ) t h a t w o u ld m a k e t h e p r o p e r t y m o r e o r le s s v a lu a b le , a n d h a s a s s u m e d th a t th e re a re n o s u c h c o n d itio n s a n d m a k e s n o g u a r a n t e e s o r w a r r a n t ie s , e x p r e s s o r im p lie d , r e g a r d in g t h e c o n d it io n o f t h e p r o p e rty . T h e a p p ra is e r w ill n o t b e re s p o n s ib le fo r a n y s u c h c o n d it io n s t h a t d o e x is t o r f o r a n y e n g in e e r in g o r t e s t in g t h a t m ig h t b e r e q u ir e d t o d is c o v e r w h e t h e r s u c h c o n d itio n s e x is t. B e c a u s e th e a p p r a is e r is n o t a n e x p e rt in th e fie ld o f e n v iro n m e n ta l h a z a rd s , th e a p p ra is a l re p o rt m u s t n o t b e c o n s id e re d a s a n e n v iro n m e n ta l a s s e s s m e n t of the property. 7 . T h e a p p r a is e r o b t a in e d t h e in f o r m a tio n , e s tim a te s , a n d o p in io n s th a t w e re e x p re s s e d in th e a p p ra is a l re p o rt fro m s o u rc e s th a t h e o r s h e c o n s id e r s t o b e r e lia b le a n d b e lie v e s t h e m t o b e t r u e a n d c o r r e c t . T h e a p p ra is e r d o e s n o t a s s u m e re s p o n s ib ility fo r th e a c c u ra c y o f s u c h item s that w ere furnished by other parties. 8 . T h e a p p r a is e r w ill n o t d is c lo s e t h e c o n t e n t s o f t h e a p p r a is a l r e p o r t e x c e p t a s p r o v id e d f o r in t h e U n if o r m S t a n d a r d s o f P ro fe s s io n a l Appraisal Practice. 9 . T h e a p p r a is e r h a s b a s e d h is o r h e r a p p r a is a l r e p o r t a n d v a lu a tio n c o n c lu s io n fo r a n a p p ra is a l th a t is s u b je c t to s a tis fa c to ry c o m p le tio n , repairs, or alterations on the assum ption that com pletion of the im provem ents w ill be perform ed in a w orkm anlike m anner. 1 0 . T h e a p p r a is e r m u s t p r o v id e h is o r h e r p r io r w r it t e n c o n s e n t b e fo re th e le n d e r/c lie n t s p e c ifie d in th e a p p ra is a l re p o rt c a n d is trib u te th e a p p r a is a l r e p o r t ( in c lu d in g c o n c lu s io n s a b o u t t h e p r o p e r t y v a lu e , t h e a p p ra is e r’s id e n tity a n d p ro fe s s io n a l d e s ig n a tio n s , a n d re fe re n c e s to a n y p r o f e s s i o n a l a p p r a i s a l o r g a n i z a t io n s o r t h e f ir m w it h w h ic h t h e a p p r a is e r is a s s o c ia t e d ) t o a n y o n e o t h e r t h a n t h e b o r r o w e r ; t h e m o r t g a g e e o r it s s u c c e s s o r s a n d a s s ig n s ; t h e m o r t g a g e in s u r e r ; c o n s u lt a n t s ; p r o f e s s io n a l a p p ra is a l o rg a n iz a tio n s ; a n y s ta te o r fe d e ra lly a p p r o v e d f in a n c ia l in s t it u t io n ; o r a n y d e p a r t m e n t , a g e n c y , o r in s t r u m e n t a lit y o f t h e U n ite d S ta te s o r a n y s ta te o r th e D is tric t o f C o lu m b ia ; e x c e p t t h a t t h e le n d e r / c lie n t m a y d is t r ib u t e t h e p r o p e r t y d e s c r ip t io n s e c t io n o f t h e r e p o r t o n ly t o d a t a c o lle c t io n o r r e p o r t in g s e rv ic e (s ) w it h o u t h a v in g t o o b t a in t h e a p p r a is e r ’s p r io r w r it t e n c o n s e n t . T h e a p p ra is e r’s w ritte n c o n s e n t a n d a p p ro v a l m u s t a ls o b e o b ta in e d b e fo re th e a p p ra is a l c a n b e c o n v e y e d b y a n y o n e to th e p u b lic th ro u g h a d v e rtis in g , p u b lic re la tio n s , n e w s , s a le s , o r o th e r m e d ia .

Vacant Land

Page 1 of 2

File No. R -29024

AP P R AIS E R S C E R T IF IC AT IO N :

Page 82 of 191

T he Appraiser certifies and agrees that:

1 . I h a v e r e s e a r c h e d t h e s u b je c t m a r k e t a r e a a n d h a v e s e le c te d a m in im u m o f th re e re c e n t s a le s o f p ro p e rtie s m o s t s im ila r a n d p ro x im a te t o t h e s u b je c t p r o p e rty fo r c o n s id e ra tio n in th e s a le s c o m p a ris o n a n a ly s is a n d h a v e m a d e a d o lla r a d ju s tm e n t w h e n a p p ro p ria te to re fle c t th e m a r k e t r e a c t io n t o t h o s e it e m s o f s ig n if ic a n t v a ria tio n . If a s ig n ific a n t ite m in a c o m p a ra b le p ro p e rty is s u p e rio r to , o r m o re fa v o ra b le th a n , t h e s u b je c t p r o p e r t y , I h a v e m a d e a n e g a t iv e a d ju s tm e n t to re d u c e th e a d ju s te d s a le s p ric e o f th e c o m p a ra b le a n d , if a s ig n ific a n t ite m in a c o m p a r a b le p r o p e r t y is in f e r io r t o , o r le s s f a v o r a b le t h a n t h e s u b je c t p ro p e rty , I h a v e m a d e a p o s itiv e a d ju s tm e n t to in c re a s e th e a d ju s te d sales price of the com parable. 2 . I h a v e t a k e n in t o c o n s id e r a t io n t h e f a c t o r s t h a t h a v e a n im p a c t o n v a lu e in m y d e v e lo p m e n t o f t h e e s t im a t e o f m a r k e t v a lu e in t h e a p p r a i s a l r e p o r t . I h a v e n o t k n o w in g ly w it h h e ld a n y s ig n if ic a n t in f o r m a t io n f r o m t h e a p p r a is a l r e p o r t a n d I b e lie v e , t o t h e b e s t o f m y know ledge, that all statem ents and inform ation in the appraisal report are true and correct. 3 . I s t a t e d in t h e a p p r a is a l r e p o r t o n ly m y o w n p e rs o n a l, u n b ia s e d , a n d p ro fe s s io n a l a n a ly s is , o p in io n s , a n d c o n c lu s io n s , w h ic h a re s u b je c t only to the contingent and Lim iting C onditions specified in this form . 4 . I h a v e n o p r e s e n t o r p r o s p e c t iv e in t e r e s t in t h e p ro p e rty th a t is th e s u b je c t to th is re p o rt, a n d I h a v e n o p re s e n t o r p ro s p e c tiv e p e rs o n a l in t e r e s t o r b ia s w it h r e s p e c t t o t h e p a r t ic ip a n t s in t h e t r a n s a c t io n . I d id n o t b a s e , e it h e r p a r t ia lly o r c o m p le t e ly , m y a n a ly s is a n d /o r th e e s t im a t e o f m a r k e t v a lu e in t h e a p p r a is a l r e p o r t o n t h e r a c e , c o lo r , r e lig io n , s e x , h a n d ic a p , fa m ilia l s ta tu s , o r n a tio n a l o rig in o f e ith e r th e p r o s p e c t i v e o w n e r s o r o c c u p a n t s o f t h e s u b je c t p r o p e r t y o r o f t h e p r e s e n t o w n e r s o r o c c u p a n t s o f t h e p r o p e r t ie s in t h e v ic in it y o f t h e subject property. 5 . I h a v e n o p r e s e n t o r c o n t e m p l a t e d f u t u r e i n t e r e s t i n t h e s u b j e c t p r o p e r t y , a n d n e it h e r m y c u r r e n t o r f u t u r e e m p lo y m e n t n o r m y com pensation for perform ing this appraisal is contingent on the appraised value of the property. 6 . I w a s n o t r e q u i r e d t o r e p o r t a p r e d e t e r m i n e d v a l u e o r d i r e c t io n in v a lu e t h a t f a v o r s t h e c a u s e o f t h e c lie n t o r a n y r e la t e d p a r t y , t h e a m o u n t o f t h e v a lu e e s t im a t e , t h e a t t a in m e n t o f a s p e c if ic r e s u lt , o r t h e o c c u r r e n c e o f a s u b s e q u e n t e v e n t in o r d e r t o r e c e iv e m y c o m p e n s a t io n a n d / o r e m p lo y m e n t f o r p e r f o r m in g t h e a p p r a is a l. I d id n o t b a s e t h e a p p r a is a l re p o rt o n a re q u e s te d m in im u m v a lu a tio n , a specific valuation, or the need to approve a specific m ortgage loan. 7 . I p e r f o r m e d t h i s a p p r a i s a l i n c o n f o r m i t y w i t h t h e U n i f o r m S t a n d a r d s o f P r o f e s s i o n a l A p p r a is a l P r a c t ic e t h a t w e r e a d o p t e d a n d p r o m u lg a t e d b y t h e A p p r a is a l S t a n d a rd s B o a rd o f T h e A p p ra is a l F o u n d a tio n a n d th a t w e re in p la c e a s o f th e e ffe c tiv e d a te o f th is a p p ra is a l, w it h t h e e x c e p t io n o f t h e d e p a r t u r e p r o v is io n o f t h o s e S t a n d a r d s , w h ic h d o e s n o t a p p ly . I a c k n o w le d g e th a t a n e s tim a te o f a re a s o n a b le t im e f o r e x p o s u r e in t h e o p e n m a r k e t is a c o n d it io n in t h e d e f in it io n o f m a r k e t v a lu e a n d t h e e s t im a t e I d e v e lo p e d is c o n s is te n t w ith th e m arketing tim e noted in the neighborhood section of this report, unless I have otherw ise stated in the reconciliation section. 8 . I h a v e p e r s o n a lly in s p e c te d th e s u b je c t p r o p e r ty a n d th e e x te r io r o f a ll p r o p e r tie s lis te d a s c o m p a ra b le s in t h e a p p r a is a l r e p o r t . I f u r t h e r c e r t if y t h a t I h a v e n o t e d a n y a p p a r e n t o r k n o w n a d v e r s e c o n d itio n s in th e s u b je c t im p ro v e m e n ts , o n th e s u b je c t s it e , o r o n a n y s it e w it h in t h e im m e d ia t e v ic in it y o f t h e s u b je c t p ro p e rty o f w h ic h I a m a w a re a n d h a v e m a d e a d ju s tm e n ts fo r th e s e a d v e r s e c o n d it io n s in m y a n a ly s is o f t h e p r o p e r t y v a lu e t o t h e e x t e n t th a t I h a d m a rk e t e v id e n c e to s u p p o rt th e m . I h a v e a ls o c o m m e n te d about the effect of the adverse conditions on the m arketability of the subject property. 9 . I p e r s o n a l l y p r e p a r e d a l l c o n c l u s io n s a n d o p in io n s a b o u t t h e r e a l e s t a t e t h a t w e r e s e t f o r t h in t h e a p p r a is a l r e p o r t . I f I r e lie d o n s ig n if ic a n t p r o f e s s io n a l a s s is t a n c e f r o m a n y in d iv id u a l o r in d iv id u a ls in th e p e rfo rm a n c e o f th e a p p ra is a l o r th e p re p a ra tio n o f th e a p p ra is a l r e p o r t , I h a v e n a m e d s u c h in d iv id u a l( s ) a n d d is c lo s e d t h e s p e c if ic t a s k s p e r f o r m e d b y t h e m in th e re c o n c ilia tio n s e c tio n o f th is a p p ra is a l r e p o r t . I c e r t ify th a t a n y in d iv id u a l s o n a m e d is q u a lifie d to p e rfo rm th e ta s k s . I h a v e n o t a u th o riz e d a n y o n e to m a k e a c h a n g e to a n y ite m in the report; therefore, if an unauthorized change is m ade to the appraisal report, I w ill take no responsibility for it. 10. T he Appraisal Institute of C anada reserves the right to be able to review this appraisal report.

S U P E R V IS O R Y AP P R AIS E R ‘S C E R T IF IC AT IO N :

I f a s u p e r v is o r y a p p ra is e r s ig n e d th e a p p ra is a l re p o rt, h e o r s h e c e rtifie s a n d a g r e e s t h a t : I d ir e c t ly s u p e r v is e t h e a p p r a is e r w h o p r e p a r e d t h e a p p r a is a l r e p o r t , h a v e re v ie w e d th e a p p ra is a l re p o rt, a g re e w ith th e s t a t e m e n t s a n d c o n c lu s io n s o f th e a p p ra is e r, a g re e to b e b o u n d b y th e a p p ra is e r’s c e rtific a tio n s n u m b e re d 4 th ro u g h 7 a b o v e , a n d a m ta k in g full responsibility for the appraisal and the appraisal report.

AD D R E S S O F P R O P E R T Y AP P R AIS E D :

5550 M cF adden R oad, P erth R oad, O nt., K 0H 1X 0

AP P R AIS E R :

S U P E R V IS O R Y AP P R AIS E R (o n ly if req u ired )

Signature: N am e: D errick D upuis C R A M S c D ate Signed: 01/25/2019

Signature: N am e: S tephen R ayner A A C I D ate Signed: 01/25/2019

D id

Vacant Land

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D id N ot Inspect Property

B o rro w e r: P ro p e rty A d d re s s : 5 5 5 0 M c F a d d e n R o a d C ity : P e rth R o a d L e n d e r: P itts b u rg h B u ild in g a n d E n e rg y S y s te m s In c . - S e a n M a rs h a ll

P ro v .: O n t.

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L o t V ie w

A e ria l V ie w

L O C A T IO N M A P B o rro w e r: P ro p e rty A d d re s s : 5 5 5 0 M c F a d d en R o a d C ity : P erth R o a d L e n d e r: P itts b u rg h B u ild in g a n d E n erg y S y s tem s In c . - S ea n M a rs h a ll

P ro v .: O n t.

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SURVEY

B o rro w e r: P ro p e rty A d d re s s : 5 5 5 0 M c F a d d en R o a d C ity : P erth R o a d L e n d e r: P itts b u rg h B u ild in g a n d E n erg y S y s tem s In c . - S ea n M a rs h a ll

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Z o n in g M a p

B o rro w e r: P ro p e rty A d d re s s : 5 5 5 0 M c F a d d en R o a d C ity : P erth R o a d L e n d e r: P itts b u rg h B u ild in g a n d E n erg y S y s tem s In c . - S ea n M a rs h a ll

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Page 87 of 191

REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:

February 19, 2019

SUBJECT:

Investment Update

RECOMMENDATION: That Council support the recommendation of the Corporate Services Committee and that no change be made to the Township’s current investment strategy. BACKGROUND: Legislative Requirements Ontario Regulation 373/11 requires a municipality to report to Council at least annually if it has invested in securities prescribed under the Regulation. The main requirements of the annual report are outlined below:  A statement of performance of the portfolio in the period covered in the report  Details of the proportion of total investments held in the municipality’s own securities  A statement by the Treasurer that investments made were consistent with the Township’s investment policy. Under the Township’s policy, we have established reporting to Council twice a year. Investment Policy The Township’s Investment Policy specifies the types of investments the Township can make to balance the optimal utilization of cash resources while balancing the need to maintain liquidity and reduce risk. The basic objectives of the investment policy are, in order of priority, as follows: a) Security of principal; b) Liquidity requirements; c) Rate of return; In August 2016, the Township invested $5,658,000 originally through the One Investment Program but now through a mix of the One Investment Program and Johnson, Johnston & Macrae (CIBC). The investments are in line with our Investment policy and available funds based on our long range financial plan. All funds were invested beyond a one year horizon and met all legislative requirements. What is invested as of December 31st is based on cash flow not required for the next 10 years guided by our long range financial plan. Investments are reviewed on a monthly basis by the Treasurer and quarterly by the CAO and Treasurer as per our operating procedures. Attached is a summary comparing the Township’s original investment to the investments as of December 31, 2018. The summary provides life to date as well as 2018 performance. As of December 31st, 2018 the net change in investment value was $130,872.56 compared to an estimated RBC interest calculation of $189,162.04. The net change in our investments is below the interest that would have been received if the funds would have been in our RBC bank account. Our strength is our community.

Page 88 of 191

REPORT TO COUNCIL TREASURY DEPARTMENT In a newsletter received from our investment advisor, they noted that stock markets experienced the worst December in over 90 years followed by one of the best months in nearly a decade from January 2019. For example, the equity component of our investments saw a market decrease of $57,034 in December 2018, and as of January 31st, had an increase of $69,524. The Corporate Services Committee met and reviewed the information. The committee recommended that no change be made to the Township’s current investment strategy.

ATTACHMENTS Investment summary as of December 31, 2018 Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer

Our strength is our community.

Page 89 of 191 Investment Summary - as of Dec 31, 2018 Year 2018 only

Bond UCB Equity HISA JJM Total

Deposit Amended July 2018 0.00 0.00 893,750.00 0.00 4,764,250.00 5,658,000.00

Interest 22,197.30 8,934.10 0.00 17,323.28 39,551.12 88,005.80

Market Redemption/ Value Adj Purchase -27,203.97 -3,038,709.08 -18,362.80 -1,127,719.17 -30,370.50 0.00 0.00 -572,982.20 6,237.29 4,727,250.59 -69,699.98 -12,159.86

Royal Bank Interest Calculation (Est)

Net Balance Change Dec 31/2018 -5,006.67 0.00 -9,428.70 0.00 -30,370.50 1,011,492.48 17,323.28 4,341.08 45,788.41 4,773,039.00 18,305.82 5,788,872.56

% -0.16% -0.83% -2.92% 3.09% 0.79% 0.11%

103,953.28

Life- to-date August 2016 to December 2018

Interest Bond UCB Equity HISA JJM Total Royal Bank Interest Calculation (Est)

135,171.03 53,121.56 862.34 17,323.28 39,551.12 246,029.33

Market Redemption/ Value Adj Purchase -156,868.89 -3,373,102.14 -71,706.82 -1,239,264.74 135,688.87 -130,408.73 0.00 -12,982.20 6,237.29 4,727,250.59 -86,649.55 -28,507.22

Net Balance Change Dec 31/2018 -3,394,800.00 0.00 -1,257,850.00 0.00 6,142.48 1,011,492.48 4,341.08 4,341.08 4,773,039.00 4,773,039.00 130,872.56 5,788,872.56 189,162.04

% -0.64% -1.48% 13.58% 3.09% 0.97% 2.82%

Page 90 of 191

REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:

February 19, 2019

SUBJECT:

Cemetery Contract Extensions

RECOMMENDATION: That Council support the recommendation of the Corporate Services Committee for the extension of the contracts for sales/administration services, grave excavation and cemetery maintenance to D.G. Younge Concrete Burials Vaults for the two year period of May 1, 2019 to April 30, 2021, subject to a reasonable price adjustment. BACKGROUND: In March of 2013, Council awarded two, 2 year contracts to D.G. Younge Concrete Burial Vaults for sales and administration as well as grave excavation and cemetery maintenance. The 2 year term expired in April 2015, however the RFP provided the option to extend both contracts for an additional two years. This extension was approved by Council in April 2015 and the two year term expired April 30, 2017. A subsequent request was brought forward by staff in 2017 to further extend the contracts for another 2 years. The vendor agreed to keep the existing pricing in place during this period. Council approved the extension which expires April 30, 2019. The contractor continues to provide the highest level of customer service and professionalism. The specialized expertise that this contractor has demonstrated as well as the organization and in-depth knowledge gained about South Frontenac cemeteries is not likely to be enhanced through the procurement process. Staff recommends a further two year extension of the contracts, subject to a reasonable price adjustment, following discussions with the contractor. Below is a summary of the contract rates provided by the contractor since 2013:

2013 2015 2017

Administration (monthly) 860 860 860

Grave Excavation (per occurence) Cremation Grave 150 400 150 400 150 400

The Corporate Services committee reviewed the information and was supportive of the recommendation to extend the contract with our current provider, subject to a reasonable price adjustment. ATTACHMENTS None Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer

Our strength is our community.

Page 91 of 191

REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

February 19, 2019

SUBJECT:

2019 Budget including PSAB budget

RECOMMENDATION: That Council approve and adopt the combined 2019 Capital and Operating budgets requiring $19,741,688 to be raised by taxation. That Council also approve the 2019 PSAB budget as attached. BACKGROUND: 2019 Budget Provided that no changes were identified from the budget revision report, this report is being brought forward to adopt the 2019 budget. The adjusted budget now represents $32,224,617 in reserve transfers, operating and capital expenditures and results in a total amount to be raised from taxation of $19,741,688. The impact of all these adjustments aligns with Council’s direction and amounts to a 2.0% or $30.98 impact on the average phased-in residential property of $261,714. Attached is the updated budget which includes the capital budget and reserve schedule. PSAB Budget On July 31st, 2009, Regulation 284/09 titled “Budget Matters – Expenses” introduced the requirement for Public Sector Accounting Board (PSAB) adjustments to be reported. The regulation allows municipalities to continue to budget as usual but requires the disclosure and adoption of PSAB adjustments. The attached report provides the adjustments to present the budget under PSAB. The PSAB budget report reflects amortization, which represents the deterioration of assets, and the investment in tangible capital assets. For the 2019 budget, the investment in tangible capital assets (capital) represents $9.2 million with amortization being $7.1 million. It is important to note that the Township is investing in its assets at a faster rate than its rate of amortization. However, it is also important to note that amortization is based on historical dollars whereas the purchase of assets is based on current or replacement dollars. The landfill obligation calculated is based on the remaining life of our landfills and the estimated closure and post closure costs from Cambium’s report. Although this obligation is presented as an unfunded obligation, the Township has a dedicated reserve fund for Landfill Closure with a transfer of $40,000 being contributed yearly which at the end of 2019 is estimated to be at a value of $75,680. Overall the 2019 PSAB budget presents a net change of $478,357 which stems from the netting of tangible capital assets and in reserve/reserve funds. This change represents the budgeted net change in the value of our assets for financial statement presentation purposes and has no funding requirement.

Our strength is our community.

Page 92 of 191

REPORT TO COUNCIL TREASURY DEPARTMENT

ATTACHMENTS: 2019 Budget Package 2019 PSAB Budget Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer

Our strength is our community.

Page 93 of 191

TOWNSHIP OF SOUTH FRONTENAC 2019 Budget - February 19, 2019 Summary of Revenue and Expense

REVENUE

Property Taxation

User Charges

Licenses, Permits and Rents

Government Grants

Grants from Other Municipalities

Actuals

2018-2019 Budget

2018 Budget

06-Dec-18

2019 Budget

19,286,260

190,740

1,063,678

895,767

1,085,543

21,865

2.06%

720,526

759,914

741,135

20,608

2.86%

2,094,619

2,101,765

2,258,928

164,309

7.84%

503,940

5,500

523,537

19,597

3.89%

Investment Income

260,000

213,980

282,500

22,500

8.65%

Penalties and interest on taxes

365,000

388,416

372,300

7,300

2.00%

Donations

10,000

54,117

6,000

-4,000

-40.00%

Other

10,000

73,259

10,000

0.00%

Transfers From Reserves/Reserve Funds

7,223,596

3,787,140

7,012,247

-211,349

-2.93%

TOTAL Revenue

12,438,360

27,566,119

12,482,930

44,570

0.36%

OPERATING EXPENSE 4,206,544

3,504,917

4,860,384

653,840

15.54%

General Government

Protection to Persons and Property

187,000

Variance

3,740

2.00%

Fire

3,113,553

3,207,655

2,429,872

-683,681

-21.96%

Police

3,037,857

2,473,078

3,069,022

31,165

1.03%

Conservation Authorities

224,931

230,239

242,017

17,086

7.60%

Protective Inspections and Control

114,211

73,945

102,679

-11,532

-10.10%

Emergency Measures

1,750

425

1,550

-200

-11.43%

Building Department

592,518

300,946

524,099

-68,419

-11.55%

Transportation Services

Roadway Maintenance

13,027,415

11,223,945

12,748,917

-278,498

-2.14%

Winter Control

1,993,375

1,939,891

2,148,603

155,228

7.79%

Environmental Services 529,431

351,386

614,567

85,136

16.08%

Water System

Solid Waste Management

2,682,917

2,291,275

3,199,214

516,297

19.24%

Parks, Recreation and Cemeteries

1,637,046

1,228,945

1,754,963

117,917

7.20%

Planning and Development

406,534

213,668

528,731

122,197

30.06%

TOTAL Expense

31,568,081

27,040,316

32,224,617

656,536

2.08%

TO BE RAISED BY TAXATION

19,129,721

-525,802

19,741,688

611,966

3.20%

IMPACT ON TAXPAYER: BASED ON AVERAGE PHASE-IN ASSESSMENT THE TOWNSHIP’S SHARE OF THE TAX BILL ON A $261,714 PROPERTY WILL INCREASE 2.0% WHICH EQUALS $30.98

Page 94 of 191 2

TOWNSHIP OF SOUTH FRONTENAC 2019 Budget - February 19, 2019 General Government Detail

2018-2019 Budget

Actuals 2018 Budget

06-Dec-18

2019 Budget

Variance $

GENERAL MUNICIPAL ACTIVITY

Revenue

Taxation - Supplementary & PIL

187,000

19,286,260

190,740

3,740

2.00%

Government Grants

1,519,500

0.00%

Investment Income

260,000

211,275

280,000

20,000

7.69%

Penalties and interest on taxes

365,000

388,416

372,300

7,300

2.00%

Other

0.00%

Transfer from Reserves

5,989

0.00%

Total Revenue

2,331,500

21,411,440

2,362,540

31,040

1.33%

Expense
Operations

0.00%

Transfer to Reserves

2,020,922

2,216,384

195,462

9.67%

Total Expense

2,020,922

2,216,384

195,462

9.67%

TOTAL GENERAL MUNCIPAL ACTIVITY

-310,578

-19,390,518

-146,156

164,422

-52.94%

Grants from Other Municipalities

14,000

5,500

14,000

0.00%

Transfer from Reserves

32,800

8,243

38,597

5,797

17.67%

Total Revenue

46,800

13,743

52,597

5,797

12.39%

159,336

132,153

184,770

25,434

15.96%

COUNCIL
Revenue
Expense
Remuneration
Benefits

4,450

3,690

6,096

1,646

36.99%

Memberships, Training and Travel

36,250

20,988

36,500

250

0.69%

Communications

12,373

7,787

11,686

-687

-5.55%

Council Operations

23,216

20,095

33,668

10,452

45.02%

Grants

186,800

57,288

227,597

40,797

21.84%

Transfer to Capital

12,000

8,243

Transfer to Reserves

10,000

0.00%

Total Expense

444,425

260,243

510,317

65,892

14.83%

TOTAL COUNCIL

397,625

246,501

457,720

60,095

15.11%

1,800

0.00%

Transfer from Reserves

71,110

47,276

-71,110 -100.00%

Total Revenue

71,110

49,076

-71,110 -100.00%

29,484

14,577

-29,484 -100.00%

-12,000 -100.00%

ELECTIONS 32 Revenue
User Charges
Expense
Remuneration
Benefits

3,477

1,075

-3,477 -100.00%

Memberships, Training and Travel

5,000

1,264

-5,000 -100.00%

Communications

2,649

1,192

-2,649 -100.00%

Elections Operations

55,500

50,761

-55,500 -100.00%

Transfer to Reserves

25,000

100.00%

Total Expense

96,110

68,868

25,000

-71,110

-73.99%

TOTAL ELECTIONS

25,000

19,792

25,000

0.00%

Page 95 of 191 3

TOWNSHIP OF SOUTH FRONTENAC 2019 Budget - February 19, 2019 General Government Detail

Actuals

2018-2019 Budget

2018 Budget

06-Dec-18

2019 Budget

Variance $

CORPORATE SERVICES
Revenue
User Charges

24,712

25,580

26,000

1,288

5.21%

Licenses, Permits and Rents

1,200

1,629

1,200

0.00%

Government Grants
Other

Transfer from Reserves

10,000

13,694

209,500

199,500 1995.00%

Total Revenue

35,912

40,903

236,700

200,788

559.11%

Remuneration

740,411

595,681

774,238

33,827

4.57%

Benefits

238,120

176,503

244,604

6,484

2.72%

0.00%

27,700

30,084

36,170

8,470

30.58%

Expense
Inter Departmental Transfer
Memberships, Training and Travel
Communications

45,565

45,640

45,591

0.06%

Professional and Consulting Fees

84,250

24,430

200,026

115,776

137.42%

Administrative Operations

130,246

113,948

131,516

1,270

0.98%

Transfer to Capital

10,000

13,694

134,500

Total Expense

1,276,292

999,979

1,566,645

290,353

22.75%

TOTAL CORPORATE SERVICES

1,240,380

959,076

1,329,945

89,565

7.22%

215,276

185,480

216,535

1,258

0.58%

0.00%

124,500 1245.00%

ADMINISTRATIVE FACILITIES
Revenue
Facilities Revenue
Donations
Transfer from Reserves

91,000

24,095

250,000

159,000

174.73%

Total Revenue

306,276

209,575

466,535

160,258

52.32%

Remuneration

2,658

2,458

2,658

0.00%

Inter Departmental Transfer

1,000

717

410

-590

-59.00%

Professional and Consulting Fees

5,774

3,875

5,450

-324

-5.61%

Facilities Operating Costs

173,725

118,761

183,011

9,286

5.35%

Transfer to Capital

91,000

24,095

250,000

159,000

174.73%

Transfer to Reserves

94,637

5,000

100,509

5,872

6.20%

Total Expense

368,794

154,905

542,038

173,243

46.98%

TOTAL ADMINISTRATIVE FACILITIES

62,518

-54,670

75,503

12,985

20.77%

1,414,945

-18,219,819

1,742,012

327,067

23.12%

Expense
Total General Government Explanation of Significant Variances Line 5

Interest Income

Line 12

In year Asset Investment Reserve (AIR) contribution

Line 21

Updated based on Council Compensation review approved Sept 4/18

Line 25

Integrity Commissioner

Line 59

Interim Consulting

Council - Grants to Organizations/Individuals

High School - Graduation subtotal

500

Private Lanes

100,000

180,000

South Frontenac Community Services (SFCS)

15,000

Community Grants

35,000

Prior Year Carryovers

SFCS - Senior’s Active Living

12,000

Community Grants

1,707

Miscellaneous

3,000

Economic Development

10,000

New Leaf Link

2,000

Miscellaneous

16,890

Rural Frontenac Community Services

5,000

Rural Frontenac Community Services

5,000

Seniors & Law Enforcement Together (SALT)

3,850

subtotal

33,597

Bradshaw School Visits

2,000

Inverary Youth

1,650

Total

213,597

Page 96 of 191 4

TOWNSHIP OF SOUTH FRONTEN NAC 2019 Budget - February 19, 2019 Protection to Persons and Property Detail

Actuals

2018-2019 Budget

2018 Budget

06-Dec-18

2019 Budget

Variance $

FIRE

Revenue

User Charges

Grants from Other Municipalities

0.00%

Other

11,194

0.00%

Transfer from Reserves

1,588,000

1,709,415

674,960

-913,040

-57.50%

Total Revenue

1,662,500

1,755,707

744,460

-918,040

-55.22%

Expense

Remuneration

74,500

35,098

69,500

-5,000

-6.71%

504,576

466,918

677,619

173,043

34.29%

Benefits

71,553

58,504

90,691

19,138

26.75%

Memberships, Training and Travel

46,800

18,646

41,800

-5,000

-10.68%

Communications & Public Education

73,965

62,640

74,854

889

1.20% 316.67%

Professional and Consulting Fees

600

204

2,500

1,900

Fire Operations

261,562

277,676

266,222

4,660

1.78%

Transfer to Capital

1,590,400

1,744,787

683,860

-906,540

-57.00%

Transfer to Reserves

414,500

416,921

414,500

0.00%

Total Expense

2,963,956

3,046,295

2,252,046

-711,911

-24.02%

TOTAL FIRE

1,301,456

1,290,588

1,507,586

206,129

15.84%

Facilities Operating Costs

140,597

152,693

168,826

28,229

20.08%

Total Expense

140,597

152,693

168,826

28,229

20.08%

TOTAL FIRE FACILITIES

140,597

152,693

168,826

28,229

20.08%

911 Operations

9,000

8,667

9,000

0.00%

Total Expense

9,000

8,667

9,000

0.00%

TOTAL 911 SERVICE

9,000

8,667

9,000

0.00%

1,451,053

1,451,947

1,685,412

234,359

16.15%

FIRE FACILITIES
Expense
911 SERVICE
Expense
TOTAL FIRE

Explanation of Significant Variances Line 9/10

Fire Prev/Training officer as of July, Approved pay shedule Sept 18/18 by-law 2018-56

Line 21

Snow Plowing ($13,000)/Grass Cutting/Insurance

Page 97 of 191 5

TOWNSHIP OF SOUTH FRONT TENAC 2019 Budget - February 19, 2019 Protection to Persons and Property Detail

POLICE

Revenue

User Charges

Government Grants

Actuals

2018-2019 Budget

2018 Budget

06-Dec-18

2019 Budget

Variance $

10,500

7,766

10,500

0.00%

4,435

0.00%

Transfer from Reserves

53,000

55,500

2,500

4.72%

Total Revenue

63,500

65,201

66,000

2,500

3.94%

Expense

Remuneration

1,200

0.00%

Memberships, Training and Travel

900

0.00%

Communications

1,706

664

1,500

-206

-12.08%

Police Operations

3,020,851

2,464,872

3,056,582

35,731

1.18%

Total Expense

3,024,657

2,465,611

3,060,182

35,525

1.17%

TOTAL POLICE

2,961,157

2,400,409

2,994,182

33,025

1.12%

Government Grants

13,200

7,459

8,840

-4,360

-33.03%

Total Revenue

13,200

7,459

8,840

-4,360

-33.03%

Ride Operations

13,200

7,468

8,840

-4,360

-33.03%

Total Expense

13,200

7,468

8,840

-4,360

-33.03%

100.00%

2,961,157

2,400,418

2,994,182

33,025

1.12%

1,700

1,550

1,700

0.00%

Conservation Authority Transfers

223,231

228,689

240,317

17,086

7.65%

Total Expense

224,931

230,239

242,017

17,086

7.60%

TOTAL CONSERVATION AUTHORITIES

224,931

230,239

242,017

17,086

7.60%

RIDE PROGRAM
Revenue
Expense
TOTAL RIDE PROGRAM
Total Police
CONSERVATION AUTHORITIES
Expense
Remuneration

Explanation of Significant Variances Line 11

OPP Contract, Neighborhood Watch and Community Safety Plan ($5,500)

Line 26

Conservation Authorities - based on draft budget except Quinte - estimate

Page 98 of 191 6

TOWNSHIP OF SOUTH FRONT TENAC 2019 Budget - February 19, 201 19 Protection to Persons and Property Detail

2018-2019 Budget

Actuals 2018 Budget

06-Dec-18

2019 Budget

Variance $

PROTECTIVE INSPECTIONS AND CONTROL

Revenue

User Charges

5,625

1,572

5,625

Licenses, Permits and Rents

52,000

51,481

51,450

-550

-1.06%

Government Grants

21,000

9,734

10,000

-11,000

-52.38%

Other

0.00%

Total Revenue

78,625

62,787

67,075

-11,550

-14.69%

Expense

Inter Departmental Transfer

0.00%

Memberships, Training and Travel

12,800

8,466

12,500

-300

-2.34%

Communications

3,065

2,233

2,925

-140

-4.57%

Professional and Consulting Fees

4,000

3,266

4,500

500

12.50%

Protective Operations

94,346

59,979

82,754

-11,592

-12.29%

Transfer to Reserves

0.00%

Total Expense

114,211

73,945

102,679

-11,532

-10.10%

TOTAL PROTECTIVE INSPECTIONS AND CONTROL

35,586

11,158

35,604

0.05%

Transfer from Reserves

0.00%

Total Revenue

100.00%

Remuneration

400

200

-200

-50.00%

Memberships, Training and Travel

200

0.00%

Communications

450

425

450

0.00%

EMERGENCY MANAGEMENT
Revenue
Expense
Emg Management Operations

700

0.00%

Total Expense

1,750

425

1,550

-200

-11.43%

TOTAL EMERGENCY MANAGEMENT

1,750

425

1,550

-200

-11.43%

Explanation of Significant Variances Line 5/13

Livestock revenue/expense adjustment

Page 99 of 191 7

TOWNSHIP OF SOUTH FRONTE ENAC 2019 Budget - February 19, 2019 Protection to Persons and Property Detail

2018-2019 Budget

Actuals 2018 Budget

06-Dec-18

2019 Budget

Variance $

BUILDING

Revenue

User Charges

12,000

16,380

13,975

1,975

16.46%

Licenses, Permits and Rents

386,200

463,728

400,450

14,250

3.69%

Government Grants

0.00%

Other

10,000

0.00%

Transfer from Reserves

160,719

76,955

-83,764

-52.12%

Total Revenue

568,919

480,108

501,380

-67,539

-11.87%

273,529

160,848

290,735

17,206

6.29%

92,521

50,625

97,856

5,336

5.77%

0.00%

12,300

5,158

10,150

-2,150

-17.48%

Communications

5,372

3,198

4,694

-678

-12.62%

Professional and Consulting Fees

15,000

509

15,000

0.00%

Building Operations

74,198

38,131

61,945

-12,253

-16.51%

Transfer to Capital

75,000

-75,000

-100.00%

Expense

Remuneration

Benefits
Inter Departmental Transfer
Memberships, Training and Travel
Transfer to Reserves

21,000

0.00%

Total Expense

568,919

279,468

501,380

-67,539

-11.87%

-200,640

-172.88%

User Charges

2,600

3,050

2,600

0.00%

Total Revenue

2,600

3,050

2,600

0.00%

Remuneration

15,295

12,712

15,295

0.00%

Benefits

5,304

4,333

5,304

0.00%

Civic Numbers Operations

3,000

4,433

2,120

-880

-29.33%

Total Expense

23,599

21,478

22,719

-880

-3.73%

TOTAL CIVIC NUMBERS

20,999

18,428

20,119

-880

-4.19%

TOTAL BUILDING

20,999

-182,211

20,119

-880

-4.19%

4,695,476

3,911,977

4,978,883

283,407

6.04%

TOTAL BUILDING
CIVIC NUMBERS
Revenue
Expense
Total Protection to Persons and Property Detail

Explanation of Significant Variances Line 4

Projected building permit revenues

Line 9/10

Summer student

Line 15

Capital Equipment < 5,000

Page 100 of 191 8

TOWNSHIP OF SOUTH FRONTENAC 2019 Budget - February 19, 2019 Transportation Services Detail

Actuals

2018-2019 Budget

2018 Budget

06-Dec-18

2019 Budget

Variance $

ROADS

Revenue

User Charges

10,000

7,509

50,043

40,043

Licenses, Permits and Rents

54,000

35,091

54,000

0.00%

Government Grants

317,243

398,125

499,738

182,495

57.53%

Grants from Other Municipalities

489,940

509,537

19,597

4.00%

Other

60,004

0.00%

Transfer from Reserve

3,908,728

1,404,853

3,750,985

-157,743

-4.04%

Total Revenue

4,779,911

1,905,582

4,864,303

84,392

1.77%

1,297,626

945,277

1,338,868

41,242

3.18%

400.43%

Expense

Remuneration

Benefits

445,410

440,010

457,919

12,509

2.81%

Inter Departmental Transfer

-737,676

-787,061

-878,057

-140,381

19.03%

Memberships, Training and Travel

41,000

43,566

40,000

-1,000

-2.44%

Communications

55,814

38,714

53,155

-2,659

-4.76%

Professional and Consulting Fees

22,000

6,060

39,000

17,000

77.27%

Roads Operations * (see details below)

2,626,522

2,184,374

2,769,047

142,525

5.43%

Transfer to Capital

8,839,942

7,754,783

8,418,985

-420,957

-4.76%

Transfer to Reserves

436,780

598,224

510,000

73,220

16.76%

Total Expense

13,027,417

11,223,947

12,748,917

-278,500

-2.14%

TOTAL ROADS

8,247,506

9,318,365

7,884,614

-362,892

-4.40%

WINTER CONTROL

302,508

422,060

33,578

8.64% 16.49%

Expense

Remuneration

388,482

Benefits

126,947

85,991

147,882

20,935

Inter Departmental Transfer

525,100

470,451

508,161

-16,939

-3.23%

Winter Control Operations

952,846

1,080,942

1,070,500

117,654

12.35%

Transfer to Capital

0.00%

Total Expense

1,993,375

1,939,891

2,148,603

155,228

7.79%

TOTAL WINTER CONTROL

1,993,375

1,939,891

2,148,603

155,228

7.79%

Total Transportation Services

10,240,881

11,258,256

10,033,217

-207,664

-2.03%

2018-2019 Budget

YTD Actual 31.

Roads Operations Breakdown

2018 Budget $

06-Dec-18 $

2019 Budget $

Variance $

Maintenance - Structures

20,011

11,660

21,508

1,497

Roadside Maintenance

422,500

376,487

442,500

20,000

4.73%

Hardtop Maintenance

338,000

299,911

333,000

-5,000

-1.48%

Loose Top Maintenance

264,000

215,550

267,000

3,000

1.14%

Safety Devices

329,000

208,718

334,250

5,250

1.60%

Street Lights

55,000

38,498

51,000

-4,000

-7.27%

Overhead

1,198,011

1,033,551

1,299,789

101,778

8.50%

TOTAL ROADS MAINTENANCE

2,626,522

2,184,374

2,749,047

122,525

4.66%

Explanation of Significant Variances Line 5

OCIF increase

Line 6

Forecasted County FGT

Line 10/11

Partial allocation of Mechanic

Line 15

Consulting Fees - bridges

Line 29

3 year average + 2%

Line 16/33

Increased drainage/mowing/weed spraying

Line 16/34

Reduced shoulder maintenance

Line 16/36

Crossing Guard services

Line 16/38

computer maintenance, insurance, vehicle maintenance costs

7.48%

Page 101 of 191 9

TOWNSHIP OF SOUTH FRONT TENAC 2019 Budget - February 19, 2019 Environmental Services Detail

2018-2019 Budget

Actuals

Variance

2018 Budget

06-Dec-18

2019 Budget

377,031

252,022

377,900

869

0.23%

2,400

0.00%

WATER SYSTEM

Revenue

User Charges

Licenses, Permits and Rents

Government Grants

0.00%

Other

0.00%

Transfer from Reserves

150,000

50,850

234,267

84,267

56.18%

Total Revenue

529,431

305,272

614,567

85,136

16.08%

Expense

Remuneration

1,447

4,841

1,422

-25

-1.74%

Inter Departmental Transfer

500

396

470

-30

-6.00%

Communications

4,523

4,402

5,300

777

17.18%

Professional and Consulting Fees

174,000

194,069

190,000

16,000

9.20%

Water System Operations

69,945

61,659

78,932

8,987

12.85%

Transfer to Reserves

129,016

35,170

104,176

-24,840

-19.25%

Transfer to Capital

150,000

50,850

234,267

84,267

56.18%

Total Expense

529,431

351,386

614,567

869

0.16%

TOTAL WATER SYSTEM

46,114

0.00%

SOLID WASTE AND FACILITIES MANAGEMENT

Revenue

User Charges

345,611

336,170

344,800

-811

-0.23%

Government Grants

216,676

107,369

212,850

-3,826

-1.77%

Transfer from Reserves

308,000

30,410

783,000

475,000

154.22%

Total Revenue

870,287

473,949

1,340,650

470,363

54.05%

Expense

Remuneration

247,397

493,015

254,029

6,632

2.68%

Benefits

83,604

89,438

87,540

3,936

4.71%

Inter Departmental Transfer

69,000

17,082

51,280

-17,720

-25.68%

Memberships, Training and Travel

3,300

2,294

1,600

-1,700

-51.52%

Communications

23,904

6,601

22,598

-1,306

-5.46%

Professional and Consulting Fees

116,000

52,832

109,000

-7,000

-6.03%

Solid Waste Management Operations

1,780,712

1,546,834

1,850,167

69,456

3.90%

Transfer to Capital

319,000

31,549

783,000

464,000

145.45%

Transfer to Reserves

40,000

51,630

40,000

0.00%

Total Expense

2,682,917

2,291,275

3,199,214

516,297

19.24%

TOTAL SOLID WASTE MANAGEMENT

1,812,630

1,817,326

1,858,564

45,934

2.53%

Total Environmental Services

1,812,630

1,863,441

1,858,564

45,934

2.53%

Explanation of Significant Variances Line 13

Utilties Kingston Fees

Line 14

Insurance, water distribution costs

Line 32

Recycling/Garbage/HHW contracts, KARC processing

Page 102 of 191 10

TOWNSHIP OF SOUTH FRONT TENAC 2019 Budget - February 19, 20 019 Parks, Recreation and Cemeteries Detail

Actuals

2018-2019 Budget

2018 Budget

06-Dec-18

2019 Budget

Variance $

PARKS AND RECREATION PROGRAMS

Revenue

User Charges

53,500

52,178

53,500

0.00%

Government Grants

7,000

53,643

8,000

1,000

14.29%

Donations

6,000

53,820

6,000

0.00%

Other

2,062

0.00%

Transfers From Reserves/Reserve Funds

11,000

100.00%

Total Revenue

66,500

161,702

78,500

12,000

18.05%

7.80%

Expense

Remuneration

161,353

134,163

173,943

12,590

Benefits

22,572

37,521

25,817

3,245

14.38%

Inter Departmental Transfer

6,500

5,800

-700

-10.77%

Memberships, Training and Travel

9,900

11,010

12,365

2,465

24.90%

Communications

15,165

11,837

16,241

1,076

7.10%

Professional and Consulting Fees

100

0.00% 50.59%

Parks and Recreation Programs - Operations

61,604

140,731

92,770

31,166

Grants

0.00%

Transfer to Capital

11,000

100.00%

Transfer to Reserves

5,989

0.00%

Total Expense

277,094

341,330

338,036

60,942

21.99%

TOTAL PARKS AND RECREATION PROGRAMS

210,594

179,628

259,536

48,942

23.24%

PARKS AND RECREATION FACILITIES

BUILDINGS

Revenue

User Charges

1,500

3,275

1,000

-500

-33.33%

Licenses, Permits and Rents

8,950

19,048

14,350

5,400

60.34%

Government Grants

0.00%

Grants from Other Municipalities

0.00%

Donations/Contributions

4,000

298

-4,000

-100.00%

Transfer from Reserves

694,239

317,325

662,214

-32,025

-4.61%

Total Revenue

708,689

339,947

677,564

-31,125

-4.39%

0.00%

Expense

Remuneration

6,000

13,721

6,000

Benefits

1,972

2,724

1,972

0.00%

Inter Departmental Transfer

5,500

7,439

7,700

2,200

40.00%

Communications

810

739

810

0.00%

Professional and Consulting Fees

6,000

1,651

4,500

-1,500

-25.00%

Building Operations

185,095

125,260

193,107

8,012

4.33%

Transfer to Capital

698,239

338,142

662,214

-36,025

-5.16%

Total Expense

903,616

489,675

876,303

-27,313

-3.02%

TOTAL BUILDINGS

194,927

149,728

198,739

3,812

1.96%

Page 103 of 191 11

TOWNSHIP OF SOUTH FRONT TENAC 2019 Budget - February 19, 20 019 Parks, Recreation and Cemeteries Detail

Actuals

2018-2019 Budget

2018 Budget

06-Dec-18

2019 Budget

Variance $

PARKS

Revenue

User Charges

Licenses, Permits and Rents

Government Grants

Donations/Contributions

Other

0.00%

Transfer from Reserves

116,000

121,992

169,269

53,269

45.92%

Total Revenue

117,500

126,485

170,019

52,519

44.70%

30,348

32,000

0.00%

1,000

1,935

-1,000

-100.00%

500

1,058

750

250

50.00%

1,500

0.00%

Expense

Remuneration

32,000

Benefits

10,518

6,803

10,518

0.00%

Inter Departmental Transfer

27,500

20,084

28,650

1,150

4.18%

Professional and Consulting Fees

5,200

859

3,750

-1,450

-27.88%

Parks Operations

117,529

77,822

133,794

16,265

13.84%

Transfer to Capital

116,000

129,782

169,269

53,269

45.92%

Total Expense

308,747

265,698

377,981

69,234

22.42%

TOTAL PARKS

191,247

139,214

207,962

16,715

8.74%

ARENA

Revenue

User Charges

0.00%

Transfer from Reserves

100.00%

Total Revenue

100.00%

Expense

Remuneration

1,200

600

1,200

0.00%

Transfer to Others

75,000

76,514

87,954

12,954

17.27%

Transfer to Reserves

0.00%

Total Expense

76,200

77,114

89,154

12,954

17.00%

TOTAL ARENA

76,200

77,114

89,154

12,954

17.00%

.71.

TOTAL PARKS AND RECREATION FACILITIES

462,374

366,056

495,855

33,481

7.24%

TOTAL PARKS AND RECREATION

672,968

545,684

755,390

82,422

12.25%

CEMETERIES

36,000

31,950

38,000

2,000

5.56%

Revenue

User Charges

Investment Income

2,705

2,500

100.00%

Donations

100.00%

Transfer From Reserves

100.00%

Total Revenue

36,000

34,655

40,500

4,500

12.50%

71,389

55,128

73,490

2,101

2.94%

Expense

Cemetery Operations

Transfer to Capital

100.00%

Transfer to Reserves

100.00%

Total Expense

71,389

55,128

73,490

2,101

2.94%

TOTAL CEMETERIES

35,389

20,474

32,990

-2,399

-6.78%

Total Parks, Recreation and Cemeteries

708,357

566,157

788,380

80,023

11.30%

Explanation of Significant Variances Line 10

Drop in program - summer student

Line 16

Recreation software-operating, family day - kicksleds, committee structure review, Trails

Line 26

Ball Diamond rental

Line 38

Lions Hall - ball diamond improvements, Storrington Centre cleaning

Line 56

Harrowsmith Park and Davidson beach maintenance

Line 67

Arena Levy - capital costs

Page 104 of 191 12

TOWNSHIP OF SOUTH FRONTENAC 2019 Budget - February 19, 2019 Development Services

2018-2019 Budget

Actuals 2018 Budget

06-Dec-18

2019 Budget

109,100

119,481

Variance $

Development Services

Revenue

User Charges

Government Grants

0.00%

Grants from Other Municipalities

0.00%

Transfer from Reserves

40,000

96,000

56,000

140.00%

Total Revenue

149,100

119,481

188,100

39,000

26.16%

Expense

Remuneration

205,154

100,590

228,028

22,873

11.15%

Benefits

65,103

32,327

75,438

10,335

15.87%

Inter Departmental Transfer

0.00%

Memberships, Training and Travel

13,200

5,108

19,600

6,400

48.48%

Communications

6,483

6,230

7,472

989

15.26%

Professional and Consulting Fees

34,000

11,710

61,908

27,908

82.08%

Planning Operations

42,593

57,703

40,285

-2,308

-5.42%

Transfer to Capital

40,000

96,000

56,000

140.00%

Transfer to Reserves

0.00%

Total Expense

406,534

213,668

528,731

122,197

30.06%

TOTAL Planning and Development

257,434

94,187

340,631

83,197

32.32%

92,100

-17,000

Explanation of Significant Variances Line 3

Decrease minor variance and zoning fees

Line 9/10

Summer student

Line 10

standard agreement templates, development/engineering standards

-15.58%

Page 105 of 191 13

1 2019 CAPITAL BUDGET - February 19, 2019 2

PROJECT

TOTAL

2019

YEAR(S)

PROJECT

BUDGET

PROPOSED FINANCING TAX LEVY

RESERVES

OTHER

4 GENERAL GOVERNMENT 5 Corporate Services 6 New Projects

Financial Software Update Server Upgrade Website Redesign

2019 2019 2019

12,000 27,000 23,000

Asset Management Software & Document Update

2019

72,500

134,500

2019 2019

55,000 375,000

2019

89,000

2019 2019 2019

5,400 19,200 15,000

2019

5,400

2019 2019

7 8

11 Total - Corporate Services

134,500

Working Funds (WF) Infrastructure Infrastructure WF 10,000 (2018 c/o) & Federal Gas Tax (FGT) 62,500 0

12 13 PROTECTIVE SERVICES 14 Fire 15 New Projects 16 17 18 19 20 21 22

Bunker gear (25 sets) Tanker 331 replacement (1994) Firefighter recruitment (25) - related equipment (excluding pagers) SCBA Masks - spares (12) Hose replacement Firehall Study Gated Wye (2)- Stn 2-Burridge Pumper 321 & Stn 3Verona Pumper 331

New Items - advance approval in 2018 Mobile Compressor Pagers (49) - Spares for Halls (24) & VF recruitment 25 (25) 26 Sub-total

55,000 375,000

Rolling - Fire Rolling - Fire

74,000

Working Funds

5,400 19,200 15,000

Rolling - Fire Rolling - Fire Dev Chgs

5,400

Rolling - Fire

35,000

Infrastructure

31,360

Infrastructure 15,360 /WF 16,000

15,000

23 24

27 Total - Protection Services 28

630,360

15,000

615,360

630,360

15,000

615,360

29 TRANSPORTATION DEPARTMENT 30 New Projects 31

LED Streetlights

2019

30,000

FGT

Old Boy at Perth Road - New Commuter Parking lot Guide Rail - New installation Storrington Pit Fencing Storrington Centre - Fuel System - Gas, Clear and Coloured for PW & Fire Hartington Fuel System - Addition of gas for PW & Fire 1/2 Ton Truck - replace F54 (2013 with 230,000 kms at Bedford Yard) 1 Ton Truck - Truck for parks - replace F55-3 Ton (2013 with 210,000 kms) Tandem Truck - Replace F27 (2002, 300,000 kms at Hartington Yard) Upgrading Intersections - Latimer and Round Lake Road

2019

50,000

Infrastructure

2019 2019

50,000 40,000

Infrastructure Infrastructure

2019

100,000

Facilities

2019

40,000

Facilities

2019

40,000

PW Equipment

2019

100,000

65,000

PW Equipment

2019

330,000

PW Equipment

2019

100,000

FGT

33 34 35

36 37 38 39 40

Linear Asset Construction-Villages/Local Roads/Arterial Roads (separate Listing)

2019

42 Total

35,000

6,075,000 6,075,000 3,650,725 1,415,000 1,009,275

AIR 815,000 DCF 300,000 FGT 300,000 OCIF 499,738 County FGT 509,537

6,955,000 6,955,000 3,685,725 2,260,000 1,009,275

43 SYDENHAM WATER

Water Plant Equipment Replacement (as per UK 2019 recommendations) Water Meter Replacement 45 2018/2019 46 Total 47 Sanitation-Disposal Loughborough Waste Site - Ground Penetrating radar 48 2019

Required for MOE approval Portland Waste Site - Bedrock Wells - Required for 49 2019 MOE approval 50 Sub-total 51 Total

70,000

115,000 185,000

65,000 135,000

45,000

Landfill

28,000

Landfill

73,000 258,000

73,000 208,000

2018-2020

75,000

25,000

0 0

73,000 208,000

Water Water 0

0 0

52 53 TOWNSHIP FACILITIES MANAGEMENT 54 New Projects

Energy Retrofits Keeley Road Garage- Office/washroom/lunchroom upgrades Keeley Road Garage - boiler replacement Keeley Road Garage - Communications tower relocation Hartington Sand/Salt Storage Building - Replace building cover Sydenham Library - Replace plastic fencing on roof Town Hall - air conditioning in server room Town Hall - Front step repair Town Hall - Main Floor washroom upgrades Verona Medical Centre - roof shingles Verona Medical Centre - Stretcher accessibility

OPP Station - Asphalt repairs

55 56 57 58 59 60 61 62 63 64

OPP Station - Generator

Burridge Station 2 - Lighting retrofit Sunbury - Station 8 - Front Step Sydenham - Station 5 - Front Eavesthrough/ asbestos 70 tile removal and replacement 71 Old Station 6 - Decommissioning 72 Total 68 69

FGT

2019

250,000

Facilities

2019

50,000

Facilities

2019

50,000

Facilities

2019

100,000

Facilities

2019 2019 2019 2019 2019 2019

5,000 15,000 10,000 5,000 15,000 15,000

Facilities Facilities Facilities Facilities Facilities Facilities

2019

10,000

Facilities

2018-19

180,000

2019 2019

10,000 5,000

Facilities 180,000 (incl 2018 carryover 80,000) FGT Facilities

2019

8,500

Facilities

2019

25,000 828,500

25,000 778,500

Facilities 0

Page 106 of 191 14

1 2019 CAPITAL BUDGET - February 19, 2019 2

PROJECT

TOTAL

2019

YEAR(S)

PROJECT

BUDGET

PROPOSED FINANCING TAX LEVY

RESERVES

OTHER

74 RECREATION 75 New Projects

2018-2022 2019

Boat Launch Upgrades - Various Recreation software - programs & facility booking Davidson Beach - Floating Dock (swimming lessons back up location) Glendower Hall - Painting, misc repairs Bradshaw Schoolhouse- Accessible entrance/restore foundation Canteens- assesment of canteen use & appliance purchase Bowes/Point Sydenham Point - Bunker roof replacement Sydenham Point - Multi-purpose pad work incl painitng, basketball/tennis posts/netting Sydenham Point - Beach dock - geared towards paddlers Wilmer Ball Park - foundation repairs pumphouse building Centennial Park & Gerald Ball Park - securing movable soccer nets Harris Park - painting, trim work & decommissioning outbuilding Centennial Dog Park - walkway

Gilmour Point -Washrooms

76 77 78 79 80 81 82 83 84 85 86 87

Storrington Centre - Heat exchanger replacement 91 Storrington Centre - Design work for hall expansion Gerald Ball Park -Resurface courts & new basketball 92 posts Gerald Ball Park - Playground structure near soccer 93 field 94 Skateboard Park - Feasibility Study Boat Launch Fencing 95 96 Total - Recreation 90

75,000 6,000

15,000 6,000

Parkland Infrastructure

15,000 6,000

2019

10,000

Parkland

2019

10,000

Parkland

2018-19

30,000

10,000

Parkland

2019

5,000

Parkland

2019

20,000

Parkland

2019

8,000

Parkland

2019

10,000

Parkland

2019

6,000

Parkland

2019

5,000

Parkland

2019

20,000

Parkland

2019

10,000

2017-19

450,000

2019 2019-2020

8,000 50,000

Parkland FGT 450,000 (includes 2017/18 carryovers) Parkland Parkland

2019

30,000

Parkland

2019

35,000

Parkland

2019 2019

15,000 5,000 808,000

15,000 5,000 728,000

Parkland Parkland

15,000 5,000 728,000

50,000 75,000 125,000

50,000 6,000 56,000

PLANNING New Projects Growth Management (in advance of Official Plan) 100 Official Plan - Study/Consultation/Open Houses 101 102 Total - Planning 98 99

2019 2019/20

Dev Chgs Dev Chgs 0

103 104

TOTALS

9,739,360 9,490,360 3,700,725 4,780,360 1,009,275

Removed but funds held for report back re: turnaround for Township Trucks Project on hold pending follow up report to, and approval by Council

Page 107 of 191 15

Year 2019 Linear Asset Construction Schedule - February 19, 2019

New Projects

Desert Lake Causeway Petworth Culvert Round Lake Road Devils Saddle Culvert Sunbury Village Hard Surface Preservation Bridge Design Carrying Place Road Amey Road Scanlan Road Arterial Reserve Contingency Total

2018 original budget of 100k reallocated to other project 2018 original budget of 250k reallocated to other project Duff Road to Lower Round Lake Road Burnt Hills Road Seal coating & microsurfacing Bedford Mills, Fish Creek, Hinchinbrooke Road North 2018 original budget of 125k reallocated to other project to be used for Road 38 Any unspent to be reallocated to Arterial Reserve

Project

Total

2019

Year(s) 2018-19 2019 2019 2019 2019-20 2019 2019 2018-19 2019 2019 2019-2022 2019

Project 501,018 500,000 700,000 700,000 2,880,000 1,100,000 50,000 700,000 300,000 325,000 1,100,000 525,000

Budget 500,000 500,000 700,000 700,000 1,000,000 1,100,000 50,000 350,000 250,000 325,000 75,000 525,000

9,381,018

6,075,000

Page 108 of 191 2019 CAPITAL BUDGET - PRIOR YEAR CARRYOVER

TOTAL PROJECT BUDGET

BUDGETED EXPENDITURE

PROPOSED FINANCING TAX LEVY RESERVES

PROTECTIVE SERVICES TRANSPORTATION DEPARTMENT

Radio Communication (Fire and PW)

300,000

Working Funds

LED Streetlights - 3 New

40,000 35,000

40,000 6,972

Vertical - Facilities

Green Bay Bridge

299,247

261,600

Carrying Place Road

350,000

202,372

Deyos/Bunker Hill Roads

350,000

203,041

1,374,247

1,013,985

45,000 55,000 100,000

45,000 54,267 99,267

Loughborough Site - Finish partial capping Phase 1

410,000

Garbage Truck

Keeley Admin - Finalize renovations Roads Construction:

Total

Infrastructure

Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital)

1,013,985

Water Reserve Water Reserve

45,000 54,267 99,267

410,000

Landfill Closure

250,000

Rolling-roads 150,000/100,000 WF

660,000

75,000 2,000,000 2,075,000

25,000 5,000 30,000

75,000

Point Park - Paint Bunker & Pavillion

SYDENHAM WATER Water Tower Water Hauling Station Total ENVIRONMENTAL SERVICES

Total

660,000 Federal Gas Tax Vertical - Facilities Res

25,000 5,000 30,000

12,269

Parkland

5,000

4,272

Parkland

Fermoy Hall - Building Upgrades -Structural Integrity Walls/Chimney/Foundation

80,000

76,537

Parkland

Bradshaw School House - Accessible Entrance/Restore Foundation

20,000

18,405

Parkland

Wilmer Ball Park - Pump/Storage Building Wall Repair

6,000

Parkland

186,000

117,483

40,000 40,000

4,435,247

1,960,735

TOWNSHIP FACILITIES MANAGEMENT Energy retrofits Perth Road-Station 6-Trees Total RECREATION Boat Launch Upgrades - Various

Total

Recreation

PLANNING Development Charges Study Total - Planning TOTALS - Carryovers

Project on hold pending follow up report to, and approval by Council

2018 CAPITAL BUDGET - Removed items & not carried over

Total

Thermal Imaging Camera

7,000

Transportation Master Plan - moved to 2020

50,000

Water Tank (replace 23903-2011)

30,000

Establish Transfer Station Facility Signage Bradshaw- Station 1 paving - per study Paving - Station 7 Burridge - Stn 2 - Repair Rear Metal Roof (BCA) Burnt Hills - Stn 9 - Soffit & Facia Upgrades

25,000 17,786 8,000 10,000 10,000 10,000

167,786

Dev Charges

Page 109 of 191 17

RESERVES & RESERVE FUNDS FORECAST - 2019 Budget

RESERVE Fiscal Working Funds Equipment and Infrastructure General Asset Investment Reserve Infrastructure Vertical Facilities/Property

CONTRIBUTION FROM BALANCE TO BEGINNING TAXATION OTHER REVENUE CAPITAL OF YEAR BDGTD REVENUES FUND FUND

BALANCE END OF YEAR

4,685,793

473,320

146,697 1,179,013

3,833,403

3,184,148

1,278,064

815,000

3,647,212

2,300,180

275,000

286,360

2,288,820

999,045

310,009

895,472

413,582 12,813

Recreation Rolling Capital - Building Department Capital - Fire Department Capital - Roads Department

48,936 439,586 234,331

Linear Cemetery Lot Addition

43,538

66,784

Stabilization Planning

12,813 21,000 405,000 510,000

460,000 585,000

Policing Costs

804,202

Recycling

273,641

Revenue-Severance Appl.

20,000

Wages-Fire Department

121,264

Building Department

514,975

Water Reserve Fund

831,104

104,176

14,580,341

3,376,569

Winter Control - Roads Dept.

Sub-total OBLIGATORY RESERVE FUNDS 5% Parkland

55,500

69,936 384,586 159,331

748,702

76,955

438,020 234,267

701,013

279,152 4,455,112 13,222,646

278,143

133,110

381,483

29,770

2,267,860

400,000

411,000

2,256,860

Environmental Enhancement

141,966

Federal Gas Tax

946,872

Subdivider Contributions

37,171

Development Charges

Sub-total

565,649

141,966 1,002,500

510,021 37,171

3,672,011

565,649

RESERVE FUNDS & TRUSTS Election

9,413

25,000

Highway #38 Reconstruction

753,620

Landfill Closure

508,430

Trusts Fire Donations

0 19,779

2,600

22,379

Portland Historical

14,992

100

15,092

Grant Memorial

27,315

350

27,665

OHRP

11,110

Cemetery - PC

467,332

Cemetery M. Burns Trust

25,000

Cemetery - Monument PC

62,058

Cemetery - Monument PC Inc

18,582

Sub-total TOTAL

1,917,631 20,169,983

533,110

0 1,794,983

34,413 5,000

40,000

65,000 4,007,218

2,975,787

10,250

18,300 551,410

758,620 483,000

75,680

0 483,000 1,517,931 279,152 6,733,095 17,716,364

Page 110 of 191

TOWNSHIP OF SOUTH FRONTENAC 2019 Budget - February 19, 2019 PSAB Presentation 2018 Budget*

2019 Budget

REVENUE TOTAL Revenue - including to be raised by Taxation

31,558,079

32,224,617

Less: Transfer from Reserves

5,252,831

5,051,512

Adjusted Revenues

26,305,248

27,173,105

TOTAL Expenses

31,558,079

32,224,617

Add: Amortization

6,625,769

7,119,319

Less: Transfer to Reserves*

3,166,855

3,441,569

Less: Transfer to Tangible Capital Assets

9,704,816

9,207,619

Adjusted Expenses

25,312,176

26,694,748

993,071

478,357

Net Surplus Accumulated Surplus, beginning of year

102,660,019

103,653,090

Accumulated Surplus, end of year

103,653,090

104,131,447

Tangible Capital Assets

89,666,157

91,754,457

Reserves & Reserve Funds

15,851,803

14,241,860

Schedule of Accumulated Surplus

UFCO Water Growth Component UFCO Landfill Accumulated Surplus *restated to reflect 2017 year end

-426,833

-1,438,037

103,653,090

104,131,447

Page 111 of 191

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

PREPARED FOR COUNCIL:

February 14, 2019

AGENDA DATE:

February 19, 2019

SUBJECT:

Tender No. PW – 2019-01 – 2019 Surface Treatment Program

RECOMMENDATION: That Council approves the bid of Smiths Construction Company for the supply and application of the Township’s Surface Treatment in the amount of $722,070.00, including all applicable taxes. BACKGROUND: This year’s Surface Treatment was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. This tender closed on February 6th, 2019. The results were as follows: Single Surface

Supplier

156,135

Double Surface Treatment

*Provisional Traffic Control

~20,000m2

38,190m2

$2.58/m2 $5.17/m2 Lump Sum Smiths Construction $402,828.30 $197,442.30 $14,729.40 $2.84/m2 Greenwood Paving Ltd.

Fog Seal

$5.68/m2

$1.20/m2 $24,000.00

Lump Sum

$1.29/m2

$443,423.40 $216,919.20 $11,400.00

$25,800.00

Contract Total (Including HST) $722,070.00

$788,232.13

The submission of the lowest bidder has been evaluated for accuracy and completeness. Smiths Construction Co. is a reputable contractor and has provided surface treatment services in and around South Frontenac Township for many years. For these reasons, and also because their price was $66,153.13 lower than the bid from Greenwood Paving, the Public Services Department, under delegated authority, has awarded the bid to Smiths Construction Co. for $722,020.00, HST included. For comparison purposes, listed below are the approved lowest bid unit prices from the past 6 years and the current lowest bid unit prices. Item Unit Price- $/m² (Single Surface) Unit Price- $/m² (Double Surface)

2012

2013

2014

2015

2016

2017

2018

$2.19

$2.42

$2.51

$2.41

$2.53

$2.57

$3.31

$4.40

$4.64

$4.74

$4.85

Our strength is our community.

Page 112 of 191

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

Given the steady increase of the unit rates over the past 6 years, staff included an optional second year extension, subject to the contractor holding their unit prices. Both vendors indicated they would hold prices for a second year extension. This allows staff the opportunity to budget more accurately for the 2020 season. FINANCIAL/STAFFING IMPLICATIONS: Sufficient Funds exist in the approved 2019 Construction Linear Asset Capital budget for this purpose.

Submitted/approved by:

Prepared By:

Mark Segsworth, P. Eng. Director of Public Services

Brian Kirk Operations Supervisor

Our strength is our community.

Page 113 of 191

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

February 19th, 2019

SUBJECT:

Tender No. PW-2019-02 for Tandem Dump Truck

RECOMMENDATION: That council approve the submission from Tallman Truck Centre, for Tender PW2019-02, tandem dump truck complete with ELP Snowplow Equipment and Cirus Controller, in the amount of $300,131.87, including HST. BACKGROUND: The Public Works Department budgeted for One (1) 2020 Tandem Dump Truck and a tender was sent out. This tender was advertised on Biddingo, and in the local paper. This tender closed on February 6, 2019 and five bids were received from One Chassis Supplier. The results, in ascending order, are as follows: Chassis Supplier

Plow Equipment

Total (Incl. HST)

Tallman Truck Centre

ELP with Rexroth

$294,278.67

ELP with Force America

$294,872.51

ELP with Cirus

$300,131.87

ELP with Dickey-John

$306,839.75

Viking-Cives with Cirus

$330,836.85

International

Tallman Truck Centre submitted 5 bids in total. These bids were all for the same HV613 Truck but with two plow equipment and four plow controller variations. The submissions for Snowplow equipment has been reviewed. The Municipalilty has a mix of both ELP and Viking-Cives snowplow equipment in our fleet and are satisfied with both providers. For this reason it is recommended we proceed with the ELP equipment for this purchase as it is more cost effective. Historically the Municipality had referenced a single vendor (Dickey-John) solely as the controller system in Tandem Dump Trucks for snowplow equipment operations. Other vendors had indicated interest in quoting their controllers that would provide the same or better functionality for better value. As a result the tender specifications were altered to include additional vendors resulting in multiple submissions. The purpose of a Controller in a Snowplow is to insure the proper application rate of sand and salt is being applied to the roadway. This is completed by first calibrating the controllers annually and secondly by selecting the proper application rate for the classification and type of roadway. While all of controllers submitted are able to provide the basic functionality for application rates, Cirus controls stands out with their ability to provide detailed and easily accessible reporting of material usage of sanding and salting operations and application rates and because they are located locally in Belleville, Ontario. The other vendors are located in Cornwall (DickeyJohn), Toronto (Rexroth, Force America), and Montreal (Rexroth) making serviceability and parts delivery challenging when required. This has made Cirus Our strength is our community.

Page 114 of 191

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

controls very successful in the area as it provides greater detail for record keeping practices and quick response. Many other Municipalities have already taken notice of this and are not only incorporating this into their tenders, but some are also retrofitting their older plow trucks with Cirus controllers. Muncipalities within our area currently utilizing Cirus controls include the City of Kingston, Rideau Lakes, Frontenac Islands, The City of Belleville, Town of Gananoque, and the Town of Greater Napanee. This is also the same controller purchased with our 2018 Tandem Truck Tender and our operators have been very satisfied with its functionality and ease of use. For these reasons, staff recommends we proceed with the submission including the Cirus Controller. The submission of the lone chassis builder, Tallman Truck Centre, has also been evaluated for completeness and accuracy. Tallman Truck Centre is a reputable supplier of trucks who has provided equipment to the Township in the past. FINANCIAL/STAFFING IMPLICATIONS: An amount of $330,000.00 was approved in the 2019 Capital Budget for this purchase. The total cost of the tandem dump truck, complete with ELP Snowplow equipment and Cirus Controller, is $300,131.87 including HST.

Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Director of Public Services

David Holliday, CET Technical Supervisor

Our strength is our community.

Page 115 of 191

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

February 19, 2019

SUBJECT:

Quinte Conservation - Climate Change Innovation Program

RECOMMENDATION: That the Township of South Frontenac reconfirms their support of Quinte Conservation’s application for funding to the Climate Change Innovations Program so they can carry out climate change monitoring and assist the eighteen member municipalities with the preparation of drought management plans and drought preparedness. BACKGROUND: Attached to this report is a request for support from Quinte Conservation for their application for funding to the “Climate Change Innovations Program”. The letter was received by staff on February 14, 2019 and they are requesting a letter of support by March 1, 2019. Given that the February 19, 2019 is the last Council meeting for Council’s consideration, this request has been added to the agenda with a recommendation to reconfirm the support of South Frontenac. They are not asking the municipalities to match 20% of the funding; rather they will be using their current operating budget as the matching portion to secure the grant. The same request came before Council in March 2017 and a letter of support from South Frontenac for this program was provided to the authority. FINANCIAL/STAFFING IMPLICATIONS: No costs are anticipated. ATTACHMENTS: Letter from Quinte Conservation requesting support Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

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Page 117 of 191

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Page 118 of 191 Minutes of Corporate Services Committee May 8, 2018 Time: 8:30 AM Location: Council Chambers

Present: Councillor Brad Barbeau, Councillor Ross Sutherland, Mayor Ron Vandewal Regrets: Alan Revill Staff: Wayne Orr, Chief Administrative Officer, Louise Fragnito, Treasurer 1.

Call to Order

Councillor Barbeau assumed the Chair in the absence of Councillor Revill. The Chair called the meeting to order at 8:37 a.m.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Minutes

April 10, 2018 Meeting Resolution No. CSC-2018-05-08-01 Moved by Councillor Sutherland Seconded by Mayor Vandewal THAT the minutes of the April 10, 2018 meeting be approved. Carried

Business Arising from the Minutes

Update on Vendor Session Approximately 40 people attend the Vendor Session in February. Currently there are 27 people who have subscribed to the Tenders page of the website. There was a sense that those in attendance may have felt they needed to attend in order to be eligible to bid in the future. On an annual basis the committee recommends that there be an annual mail out with a cheque or electronically to those with EFT payments to remind them of the sign up process.

New Business

Investment Services Questions from the committee were answered with regards to security of the principle and the ability to access funds if needed. Resolution No. CSC-2018-05-08-02 Moved by Councillor Sutherland Seconded by Mayor Vandewal THAT the committee recommend to Council awarding the Investment Services contract to Johnson, Johnston and McRae and: THAT the investment policy be reviewed with recommended changes being brought back to Corporate Services for discussion. Carried

Page 119 of 191 Minutes of Council May, 8, 2018 b)

Reduction, Cancellation and Refund of Taxes Experience indicates that there may be 1 or 2 cases that this applies to each year with a value of approximately $2000 each. Resolution No. CSC-2018-05-08-03 Moved by Councillor Sutherland Seconded by Mayor Vandewal THAT the committee recommend to Council that the Treasurer be authorized to extend the current period under section 357/358 tax adjustment under the Municipal Act to up to five prior years in cases where the property owners did not contribute to the delays in the timing of the adjustment request. Carried

Next Meeting:

There will be no June meeting. The July meeting will be July 3, 2018.

Adjournment:

The meeting was adjourned at 9:45 a.m.

Page 120 of 191 Township of South Frontenac By-Law Number 2019-10 Being a by-law to amend By-Law Number 2003-75, as amended, to rezone land from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Services Residential (RLSW), Concession 8, Part Lot 15, Part 1, RP 13R21788, District of Storrington, Township of South Frontenac: 548883 Ontario Limited (Briscoe). WHEREAS pursuant to the provisions of the Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows:

This by-law shall apply to the severed parcel being a new waterfront lot created through consent application S-63-18-S. The lands are located in Concession 8, Part Lot 15, Part 1, RP 13R21788, District of Storrington, Township of South Frontenac.

THAT Schedule “C”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Services Residential (RLSW) for those lands shown on the attached map designated as Schedule “1”.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said section 34. Dated at the Township of South Frontenac this 19th day of February, 2019. Read a first and second time this 19th day of February, 2019. Read a third time and finally passed this 19th day of February, 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 121 of 191 Schedule 1

This is Schedule “1” to By-law No. 2019-10 Passed this 19th day of February, 2019 MAYOR________________________________________________ CLERK____________________________________________ ____

Page 122 of 191

Township of South Frontenac By-law 2019-11 Being a by-law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) to Residential Limited Service Waterfront (RLSW) Concession 3, Part Lot 20, District of Bedford, Township of South Frontenac: Doornekamp (Pritchard).

WHEREAS pursuant to the provisions of the Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows:

This by-law shall apply to the severed lands which will be merged with the lands addressed as 114 Northwood Lane conveyed through consent application S-96-18-B. The lands are located in Concession 3, Part Lot 20, District of Bedford, Township of South Frontenac.

THAT Schedule “D”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from rezone land from Rural (RU) to Residential Limited Service Waterfront (RWLS) or those lands shown on the attached map designated as Schedule “1”.

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 123 of 191 Schedule 1

This is Schedule “1” to By-law No. 2019-11 Passed this 19th day of February, 2019 MAYOR____________________________________________________ CLERK_____________________________________________________

Page 124 of 191

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-12 A BY-LAW TO ADOPT A COUNCIL CODE OF CONDUCT, COMPLAINT PROTOCOL AND A COUNCIL STAFF RELATIONSHIP POLICY AND DELEGATE TO THE INTEGRITY COMMISSIONER THE AUTHORITY TO IMPOSE PENALTIES UNDER THE CODE OF CONDUCT. WHEREAS the Municipal Act requires the Council of the Township of South Frontenac to adopt a Council Code of Conduct, Complaint Protocol and a Council Staff Relationship Policy; AND WHEREAS Council has adopted By-law 2007-81 to Delegate Responsibilities and By-law 2018-50 to appoint an Integrity Commissioner; AND WHEREAS Council deems it prudent to delegate to the Integrity Commissioner the authority to impose penalties under the Council Code of Conduct, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ADOPTS AND ENACTS THE FOLLOWING: 1)

The Code of Conduct, Complaint Protocol and Council Staff Relationship Policy as set out and attached to this bylaw.

That the Integrity Commissioner, John Mascarin the lead from Aird Berlis be delegated the authority from Council to impose penalties under the Code of Conduct.

This by-law and the policies shall come into force and take effect on March 1, 2019.

Dated at The Township of South Frontenac this 19 day of February 2019. Read a first and second time this 19 day of February 2019. Read a third time and finally passed this 19 day of February 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 125 of 191

REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

February 19, 2019

SUBJECT:

2018 Statement of remuneration and expenses paid to Council members

RECOMMENDATION: This report is for information only. BACKGROUND: The Municipal Act, 284 (1), states that the treasurer of a municipality shall in each year on or before March 31 provide to the council of the municipality an itemized statement on remuneration and expenses paid in the previous year to “each member of council in respect of his or her services as a member of the council or any other body, including a local board, to which the member has been appointed by council or on which the member holds office by virtue of being a member of council”. The Municipal Act also states that the statement will identify the by-law under which the remuneration or expenses were authorized to be paid and that, despite the Municipal Freedom of Information and Protection of Privacy Act, this statement is a public record. Remuneration is paid based on by-law 2007-15, “A By-Law to Provide for the Remuneration for Members of Council”. Council remuneration was reviewed and updated under resolution 2014-01-6 which impacts payments processed for 2018. The breakdown of Remuneration and Expenses paid to Council Members for the Year Ended December 31, 2018 is provided below. Payments under “Other” consist primarily of communication and travel expenses. The communication allowance is paid at the same time as the honorarium at a rate of $50 per month. Brad Barbeau Meetings Honorarium Conference Per Diem Mileage Other Total Ray Leonard Meetings Honorarium Conference Per Diem Mileage Other Total Doug Morey Meetings Honorarium Conference Per Diem Mileage Other Total

2,250.00 11,656.37 0.00 276.10 550.00 14,732.47

50.00 1,059.67 0.00 10.78 50.00 1,170.45

0.00 1,059.67 0.00 0.00 50.00 1,109.67

Patricia Barr Meetings Honorarium Conference Per Diem Mileage Other Total John McDougall Meetings Honorarium Conference Per Diem Mileage Other Total Al Revill Meetings Honorarium Conference Per Diem Mileage Other Total

1,610.00 13,639.04 750.00 1,852.40 927.40 18,778.84

1,700.00 11,656.37 0.00 796.95 550.00 14,703.32

2,750.00 15,023.64 1,000.00 1,854.60 2,239.33 22,867.57

Our strength is our community.

Page 126 of 191

REPORT TO COUNCIL TREASURY DEPARTMENT

Norman Roberts Meetings Honorarium Conference Per Diem Mileage Other Total

Mark Schjerning Meetings Honorarium Conference Per Diem Mileage Other Total Ross Sutherland Meetings Honorarium Conference Per Diem Mileage Other Total

780.00 12,716.04 300.00 982.70 1,097.30 15,876.04

250.00 11,656.37 1,000.00 46.75 779.25 13,732.37

3,450.00 12,716.04 750.00 2,339.70 2,052.98 21,308.72

Randy Ruttan Meetings Honorarium Conference Per Diem Mileage Other Total

Ron Sleeth Meetings Honorarium Conference Per Diem Mileage Other Total Ron Vandewal Meetings Honorarium Conference Per Diem Mileage Other Total

0.00 1,059.67 0.00 0.00 50.00 1,109.67

1,300.00 12,900.64 0.00 739.75 600.00 15,540.39

0.00 29,392.32 0.00 2,355.10 600.00 32,327.42

Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer

Our strength is our community.

Page 127 of 191

REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

February 12, 2019

SUBJECT:

2018 Development Charges Reporting

RECOMMENDATION: This report is for information BACKGROUND: As a result of Bill 73 (Smart Growth for our Communities Act, 2015), amendments to the Development Charges Act (DCA), 1997 came into force on January 1, 2016. The Ministry of Municipal Affairs and Housing (MMAH) states that the legislation aims to “help municipalities recover more costs for growth-related infrastructure and enhance transparency and accountability”. The changes incorporate several requirements including additional reporting to Council in relation to the year-end development charges reserve. Attached is the 2018 Development Charges reporting which meets the legislated reporting requirements. The 2018 development charges reserves had an opening balance of $2,393.528.11. Revenues from residential development charges were $432,512.00 and commercial/industrial revenues were $52,079.94. The percentage allocation of these revenues is based on by-law 2014-54. This by-law was passed in September of 2014 and sets out the fees and allocation breakdown for 5 years based on a study by Ainley & Associates. Interest of $24,792.04 was allocated to the reserve and $490,212.00 was spent on Capital projects bringing the year-end balance to 2,412,700.09. The Capital projects where Development charges were allocated were: Harrowsmith intersection $ 300,000 Perth Road Fire Hall $ 190,212 ATTACHMENTS: 2018 Development Charges Reporting Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer

Our strength is our community.

Page 128 of 191

Payment Listing For the period of Februrary 6, 2019 to February 19, 2019

Accounts Payable Payment Listing: For the period of Februrary 6, 2019 to February 19, 2019

695,659.80

Pay date February 13, 2019

86,246.51

Payroll Payment Listing: Pay Period #19-04

For the period of January 27, 2019 to February 9 , 2019

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending February 19, 2019 in the amount of

781,906.31

Submitted by: Mark Foster - Accounting Clerk Approved by: Stephanie Kuca - Deputy-Treasurer

781,906.31

System:

2019-02-14

User ID:

mfoster

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

10:27:07 AM

From: 2019-02-06

To: 2019-02-19

Page:

Page 129 of 191

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000010791

Date

Inv #

2019-02-19

Vendor

Description

Amount

CDW CANADA INC QTC4625

Total EFT000000010791 EFT000000010805 2019-02-19 69053

240GB SSD THE FRONTENAC NEWS Ad- Jan 10,17.24,31

Total EFT000000010805

Total Gen

$60.84 $60.84 $2,645.76 $2,645.76

$2,706.60

1000 Cheque 070072

Date

Inv #

2019-02-19

Vendor

2019-02-19 75216

Total 070073 EFT000000010780

Amount

SNIDER, PERCY 19/01/30-20

Total 070072 070073

Description

2019-02-19

Snow Plowing UPPER LEVEL DOORS INC Repair North Side Door

$763.20 $763.20 $129.74 $129.74

BAY ELECTRIC 13452

Total EFT000000010780 EFT000000010797 2019-02-19

New Lights+Bulbs+Ballasts

$2,701.27 $2,701.27

CULLIGAN 61038TI 2531923

Total EFT000000010797 EFT000000010803 2019-02-19

Water Water Cooler Rental

$104.69 $10.12 $114.81

Filters+ Maintenance

$300.81 $300.81

EVERTEMP INC 33266

Total EFT000000010803 EFT000000010807 2019-02-19 243095 242968 Total EFT000000010807 EFT000000010814 2019-02-19

HAVEN HOME ENTERPRISE INC 4X Filters+Winter Maintenance Inducer Motor+ Support Panel

$239.64 $887.35 $1,126.99

LEONARD FUELS 0279-963870

Total EFT000000010814 EFT000000010831 2019-02-19

279.2L @.821

23547299

SUPERIOR PROPANE INC. 2761.7L @.51

3728

TROUSDALE’S FOODLAND Snow Plowing

Total EFT000000010831 EFT000000010835 2019-02-19 Total EFT000000010835

Total

$233.25 $233.25 $1,433.26 $1,433.26 $7.10 $7.10

$6,810.43

1100 Counc Cheque 070070 Total 070070 EFT000000010846

Date

Inv #

2019-02-19

Vendor

Description

2018 GRANT

RURAL FRONTENAC COMMUNITY SERVICES 2018 Youth Activities Grant

212195

W.I. VILLAGER LTD 2X Jackets

2019-02-19

Total EFT000000010846

Total Counc

Amount $5,000.00 $5,000.00 $298.16 $298.16

$5,298.16

1250 Clk Cheque 070062

Date

Inv #

2019-02-19

Vendor

Total 070064 EFT000000010818

Amount

AIRD BERLIS 53710-147091

Total 070062 070064

Description

2019-02-19

Integrity Commisioner Services

800-50

CMS CONSULTING Minute Taking Workshop E.C.

36655

MARCHANT MARKING DEVICES LTD. Commissioners Stamp. E.C.

4826 3426 5306 6164

TROUSDALE’S FOODLAND CAO Meeting Food CAO Meeting Food Coffee+ Cream Cream

342687

UPPER CANADA OFFICE SYSTEMS Copier Usage

2019-02-19

Total EFT000000010818 EFT000000010835 2019-02-19

Total EFT000000010835 EFT000000010839 2019-02-19 Total EFT000000010839

Total Clk

$612.09 $612.09 $183.17 $183.17 $59.98 $59.98 $93.87 $44.36 $24.37 $13.16 $175.76 $500.11 $500.11

$1,531.11

1275 Fin Cheque

Date

Inv #

Vendor

Description

Amount

System:

2019-02-14

User ID:

mfoster

070071 Total 070071 EFT000000010779

10:27:07 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2019-02-19 8100649080

SHRED-IT INTERNATIONAL ULC Shredding Services

13718

ASSOC OF MUNICIPAL CLERKS & TREASURERS Job Ad-Deputy Treasurer

23033 23033

BAYRIDGE PRINTER PROS Printer Maintenance 2X Toner S.K.

2019-02-19

Total EFT000000010779 EFT000000010781 2019-02-19

Total EFT000000010781 EFT000000010791 2019-02-19

Page:

Page 130 of 191 $75.20 $75.20 $529.15 $529.15 $116.96 $1,158.03 $1,274.99

CDW CANADA INC QVZ3819

Total EFT000000010791 EFT000000010798 2019-02-19

Great Plains Update

154828

CUNNINGHAM SWAN CARTY Legal Fees

225879

DIAMOND SOFTWARE INC HRIS- My Way

N413951

GRAND & TOY LIMITED T4 Envelopes

Total EFT000000010798 EFT000000010801 2019-02-19 Total EFT000000010801 EFT000000010806 2019-02-19 Total EFT000000010806

Total Fin

$4,968.98 $4,968.98 $275.08 $275.08 $437.57 $437.57 $83.43 $83.43

$7,644.40

1280 HR Cheque 070066

Date

Inv #

2019-02-19

Vendor

Description

Amount

OMHRA

Total 070066

12473

Job Posting- HR

$178.08 $178.08

Total HR

$178.08

Total GG

$24,168.78

20 PP&P 2100 Fire Cheque 070067

Date

Inv #

2019-02-19

Vendor

2019-02-19

Pump Septic Tank

$244.22 $244.22

SNIDER, PERCY 19/01/30-25 19/01/30-26 19/01/30-21 19/01/30-23 19/01/30-24

Total 070072 EFT000000010776

Amount

ORSER SEPTIC 19/01/18-6

Total 070067 070072

Description

2019-02-19

Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

29120 29119 29122 29100

BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing Snow Plowing Holding Tank Pumped

A1501159 A1491188

ABELL PEST CONTROL INC. 19/01 Pest Control 19/01 Pest Control

23056

BAYRIDGE PRINTER PROS Toner

1-248944

BELL MOBILITY (RADIO DIVISION) 18/02 Site Rental

BK0000539

BOOKSTORE- ANNEX PUBLISHING & PRINTING Exam Prep Book

2007 2007

CAMERON MECHANICAL Troubleshooting Foam System Troubleshooting Foam System

440120

FIRE SERVICE MANAGEMENT Wash + Repair

KS24433 KS24369

KENWORTH ONTARIO - KINGSTON Safety + Service Safety + Service+Rear Springs

Total EFT000000010776 EFT000000010777 2019-02-19

Total EFT000000010777 EFT000000010781 2019-02-19 Total EFT000000010781 EFT000000010783 2019-02-19 Total EFT000000010783 EFT000000010785 2019-02-19 Total EFT000000010785 EFT000000010788 2019-02-19

Total EFT000000010788 EFT000000010804 2019-02-19 Total EFT000000010804 EFT000000010812 2019-02-19

Total EFT000000010812 EFT000000010814 2019-02-19

$1,322.88 $2,289.60 $1,984.32 $610.56 $1,221.12 $7,428.48 $870.05 $483.36 $1,017.60 $244.22 $2,615.23 $39.40 $46.45 $85.85 $90.57 $90.57 $295.38 $295.38 $85.59 $85.59 $666.53 $447.97 $1,114.50 $201.50 $201.50 $528.38 $2,632.96 $3,161.34

LEONARD FUELS 1060-957974

402.9L @.882

2100204725

LINDE CANADA LIMITED 15687 Oxygen

19/01/28

MARK R. HALLADAY EMERGENCY 8X CPR+AED

SCO92273198

RICOH CANADA INC. 19/01 Copier Usage + Rental

Total EFT000000010814 EFT000000010816 2019-02-19 Total EFT000000010816 EFT000000010819 2019-02-19 Total EFT000000010819 EFT000000010825 2019-02-19

$361.61 $361.61 $343.64 $343.64 $447.74 $447.74 $199.18

System:

2019-02-14

User ID:

mfoster

10:27:07 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000010825 EFT000000010833 2019-02-19

Page:

Page 131 of 191 $199.18

6083-527519

TOWN AND COUNTRY AUTO SUPPLY LED Sealed Beam

44436

TRIM-LINE OF SOUTH EAST 3X Helmet Numbers

TCL-213147

TURRIS COMMUNICATIONS LTD Service Pager

Total EFT000000010833 EFT000000010834 2019-02-19 Total EFT000000010834 EFT000000010837 2019-02-19 Total EFT000000010837 EFT000000010838 2019-02-19

$520.67 $520.67 $30.53 $30.53 $188.26 $188.26

TW PATCHING 991603

Total EFT000000010838 EFT000000010847 2019-02-19 18123

Snow Plowing W.R. BRIGHTMAN & SON LIMITED Repair Unican Lock

Total EFT000000010847

Total Fire

$2,747.52 $2,747.52 $176.58 $176.58

$20,338.39

2110 Cvc# Cheque EFT000000010830

Date

Inv #

2019-02-19

Vendor

Description

Amount

SIGNS PLUS 3110

5X Civic Numbers

Total EFT000000010830

Total Cvc#

$45.79 $45.79

$45.79

2200 911 Cheque 070061

Date 2019-02-12

Inv #

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES 112801191344262 911 Annual Billing

Amount

Total 070061

$8,666.89 $8,666.89

Total 911

$8,666.89

2400 Police Cheque 070061

Date 2019-02-12

Inv #

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES 111101191404098 19/01 Policing Services

Amount

Total 070061

$250,492.00 $250,492.00

Total Police

$250,492.00

2410 Ride Program Cheque 070061

Date 2019-02-12

Inv #

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES 111501191333020 2X Officers X 7 Hours 112101191308022 5X Officers X 5 Hours 110901191321018 4X Officers X 5 Hours

Total 070061

Total Ride Program

Amount $989.52 $1,767.00 $1,413.60 $4,170.12

$4,170.12

2505 CRCA Cheque EFT000000010796

Date

Inv #

2019-02-19 AA-002-19

Vendor

Description

CATARAQUI REGION CONSERVATION 2019 Levy 1st Installment

Total EFT000000010796

Amount $67,741.75 $67,741.75

Total CRCA

$67,741.75

Total PP&P

$351,454.94

30 Trans 3000 PW OH Cheque EFT000000010778

Date

Inv #

2019-02-19

Vendor

Description

C14258-0219

ALLIANCE WIRELESS COMMUNICATIONS 19/02 Answering Service

SCO92273198

RICOH CANADA INC. 19/01 Copier Usage + Rental

Total EFT000000010778 EFT000000010825 2019-02-19 Total EFT000000010825

Total PW OH

Amount $305.03 $305.03 $199.18 $199.18

$504.21

3005 RdAdmOH Cheque 070065 Total 070065 EFT000000010783

Date 2019-02-19

Inv #

1-248944

BELL MOBILITY (RADIO DIVISION) 18/02 Site Rental

3059

LESLIE M. HIGGINSON SURVEYING LTD. Reference Plan

Total EFT000000010783 EFT000000010815 2019-02-19

Total RdAdmOH

Description

DISTRICT 8 ROAD SUPERVISORS 2019 MEMBERSHIP 9X Membership

2019-02-19

Total EFT000000010815

Vendor

Amount $495.00 $495.00 $295.38 $295.38 $2,645.76 $2,645.76

$3,436.14

System:

2019-02-14

User ID:

mfoster

10:27:07 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 132 of 191

3010 Cheque 070063

Date

Inv #

2019-02-19 190178

Total 070063 070072

2019-02-19

Vendor

ATKINSON HOME BUILDING CENTRE Snow Pusher

Amount $37.64 $37.64

SNIDER, PERCY 19/01-12

Total 070072 EFT000000010792

Description

2019-02-19

18/01 Garbage

$127.20 $127.20

Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies

$13.77 $204.55 $7.98 $27.64 $7.98 $31.85 $13.77 $92.78 $400.32

CINTAS 884227141 884227141 884227142 884227142 884229154 884229154 884229153 884229153

Total EFT000000010792 EFT000000010799 2019-02-19 1119507 Total EFT000000010799 EFT000000010822 2019-02-19

DALTCO ELECTRIC & SUPPLY 6V Battery

$20.66 $20.66

PRINCESS AUTO 1042042 1051622

Total EFT000000010822 EFT000000010823 2019-02-19

Assorted Shop Supplies Pneumatic Jack

107994

PRINTFUSION INC. 2000XBusiness Cards-Lead Hands

PRO-TECH TRAINING SERVICES INC. 5X Scissor Lift Course

6083-526657

TOWN AND COUNTRY AUTO SUPPLY Diesel Exhaust Fluid-Rental

5361

TROUSDALE’S FOODLAND Kleenex+ Coffee

89527

TROUSDALE’S HOME HARDWARE 2X Extension Cords

814878

UCF/MCKEOWN & WOOD FUELS 3044.40L @.806

Total EFT000000010823 EFT000000010824 2019-02-19 Total EFT000000010824 EFT000000010833 2019-02-19 Total EFT000000010833 EFT000000010835 2019-02-19 Total EFT000000010835 EFT000000010836 2019-02-19 Total EFT000000010836 EFT000000010840 2019-02-19 Total EFT000000010840

Total

$160.26 $234.04 $394.30 $152.64 $152.64 $1,017.60 $1,017.60 $26.44 $26.44 $28.15 $28.15 $65.11 $65.11 $2,496.98 $2,496.98

$4,767.04

3502 Winter Prop Damage Cheque EFT000000010836

Date

Inv #

2019-02-19 89746

Vendor

Description

TROUSDALE’S HOME HARDWARE 18X Mailboxes+4X Shovels

Total EFT000000010836

Total Winter Prop Damage

Amount $480.08 $480.08

$480.08

3505 Snw Plwng Cheque 070072

Date

Inv #

2019-02-19

Vendor

Description

Amount

SNIDER, PERCY 19/01/23-03 19/01/23-04 19/01/23-05 19/01/23-49 19/01/27-01 19/01/24-50 19/01/20-44 19/01/21-45 19/01/23-46 19/01/24-47-2 19/01/25-48 19/01/25-09 19/01/24-07 19/01/25-02-2 19/01/25-10 19/01/24-06 19/01/24-08 19/01/21-35 19/01/27-19 19/01/29-26 19/01/29-27 19/01/29-28 19/01/30-29 19/01/30-30 19/01/30-31 19/01/27-25 19/01/27-24 19/01/27-23 19/01/27-15 19/01/29-16 19/01/30-17 19/01/30-22-2 19/01/29-21

Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

$637.02 $293.07 $390.76 $905.66 $905.66 $905.66 $184.19 $184.19 $184.19 $184.19 $184.19 $146.53 $146.53 $318.51 $195.38 $318.51 $195.38 $905.66 $244.22 $318.51 $146.53 $195.38 $637.02 $293.07 $390.76 $390.76 $293.07 $637.02 $184.19 $184.19 $368.37 $1,063.39 $905.66

System:

2019-02-14

User ID:

mfoster

10:27:07 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 19/01/27-20

Total 070072 EFT000000010776

2019-02-19

Snow Plowing

29113 29114 29115 29117

BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing Snow Plowing Snow Plowing

2018-24518 2018-24485 2018-24484 2018-24478 2018-24497 2018-24493 2018-24492 2018-24496 2018-24483 2018-24482 2018-24479 2018-24494 2018-24495 2018-24498 23018-24480 2018-24481

K MULROONEY TRUCKING LIMITED Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

D01105

PAT ROGERS TOWING SERVICE Tow Unit to Cross Iron

11283

R. THURSTON TECHNOLOGIES Service Call+ Speaker

128524

WHITE’S WEARPARTS LTD Curb Runner

Total EFT000000010776 EFT000000010813 2019-02-19

Total EFT000000010813 EFT000000010821 2019-02-19 Total EFT000000010821 EFT000000010827 2019-02-19 Total EFT000000010827 EFT000000010845 2019-02-19 Total EFT000000010845

Total Snw Plwng

Page:

Page 133 of 191 $905.66 $14,343.08 $6,767.04 $6,105.60 $5,800.32 $854.78 $19,527.74 $3,077.22 $2,533.62 $3,117.37 $1,230.89 $5,275.54 $6,234.73 $6,314.67 $6,354.61 $4,156.49 $2,877.57 $9,536.84 $20,981.02 $17,242.57 $10,134.48 $10,604.95 $3,466.15 $113,138.72 $623.28 $623.28 $211.66 $211.66 $89.52 $89.52

$147,934.00

3506 Snow Clearing Sidewalks Cheque 070072

Date

Inv #

2019-02-19

2019-02-19 29116 29116

Total EFT000000010776

Total Snow Clearing Sidewalks

Description

Amount

SNIDER, PERCY 19/01/25-02 19/01/25-02 19/01/25-50 19/01/25-50 19/01/25-01 19/01/25-01 19/01/24-49 19/01/24-49 19/01/24-48 19/01/24-48 19/01/24-47 19/01/24-47 19/01/23-43 19/01/23-43 19/01/24-44 19/01/24-44 19/01/24-45 19/01/24-45 19/01/24-46 19/01/23-41 19/01/23-41 19/01/23-42 19/01/30-11 19/01/30-11 19/01/29-10 19/01/29-10 19/01/29-09 19/01/30-12 19/01/30-12 19/01/30-13 19/01/30-13 19/01/27-04 19/01/27-04 19/01/27-05 19/01/27-05 19/01/27-06 19/01/27-06 19/01/29-07 19/01/29-07 19/01/29-08 19/01/29-08 19/01/26-03

Total 070072 EFT000000010776

Vendor

$193.34 $101.76 $101.76 $93.62 $203.52 $69.20 $264.58 $130.25 $162.82 $154.67 $193.34 $101.76 $193.34 $101.76 $600.38 $305.28 $101.76 $93.62 $203.52 $101.76 $93.62 $203.52 $193.34 $101.76 $193.34 $101.76 $101.76 $101.76 $93.62 $203.52 $69.20 $101.76 $93.62 $203.52 $69.20 $193.34 $101.76 $101.76 $93.62 $203.52 $69.20 $356.16 $6,516.70 $2,136.96 $2,136.96 $4,273.92

$10,790.62

System:

2019-02-14

User ID:

mfoster

10:27:07 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 134 of 191

3515 Stock Snd&Slt Cheque EFT000000010811

Date

Inv #

2019-02-19

Vendor

Description

K+S WINDSOR SALT LTD Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt

Amount

Total EFT000000010811

$7,113.20 $3,359.08 $7,171.32 $3,756.84 $3,772.27 $3,832.20 $3,371.80 $3,835.83 $3,844.01 $3,906.67 $3,335.47 $3,853.09 $51,151.78

Total Stock Snd&Slt

$51,151.78

5300421633 5300420038 5300423517 5300423660 5300420251 5300424115 5300423416 5300423661 5300423615 5300426216 5300426096 5300426686

3535 Surface Fldng Cheque EFT000000010795

Date

Inv #

2019-02-19

Vendor

Description

5794

COMPTON PROPANE SOLUTIONS 5X 100lbs Propane

101018475

VERONA HARDWARE LIMITED 100lbs Propane for Steamer

Total EFT000000010795 EFT000000010841 2019-02-19

Amount $441.28 $441.28

Total EFT000000010841

$86.50 $86.50

Total Surface Fldng

$527.78

3610 Trfc Sg mnt Cheque EFT000000010828

Date

Inv #

2019-02-19

Vendor

Description

Amount

R.W. ELECTRIC

Total EFT000000010828

$1,411.28 $1,016.33 $2,427.61

Total Trfc Sg mnt

$2,427.61

36004 36002

Battery+Charger+Flasher Solar Controller

3620 Reg signs Cheque EFT000000010784

Date

Inv #

2019-02-19 360508

Vendor

Description

BMR MANUFACTURING INC. 20X Bump Signs+ 20X Temp Bump

Total EFT000000010784

Total Reg signs

Amount $918.88 $918.88

$918.88

3625 RR cross mnt Cheque EFT000000010789

Date

Inv #

2019-02-19 11108317

Vendor

Description

CANADIAN PACIFIC RAILWAY 19/01 Flasher Contract

Amount

Total EFT000000010789

$744.00 $744.00

Total RR cross mnt

$744.00

3800 Crssng Guards Cheque EFT000000010794

Date

Inv #

2019-02-19 85124

Vendor

Description

COMMISSIONAIRES SECURITY SOLUTIONS Crossing Guard

Amount

Total EFT000000010794

$1,005.23 $1,005.23

Total Crssng Guards

$1,005.23

Total Trans

$224,687.37

40 Env 4110 Water Treat Cheque EFT000000010782

Date 2019-02-19

Inv #

Vendor

Description

BELL CANADA-WATER TOWER PHONE LINE N6027631-19/01 19/01 Telephone

Total EFT000000010782 EFT000000010793 2019-02-19

CITY OF KINGSTON Q4 Meter Reading Services Q4 General Admin Q4 Operation+Maintenance Costs

Amount $84.71 $84.71

Total EFT000000010793

$197.21 $213.70 $27,727.91 $28,138.82

Total Water Treat

$28,223.53

P-0004988 P-0004989 P-0005137

5005 SW & Fac OH Cheque 070068

Date

Inv #

2019-02-19 11181

Total 070068 EFT000000010787

2019-02-19

Description

ONTARIO WASTE MANAGEMENT ASSOC 2019 OWMA Membership Fees

Amount $279.84 $279.84

CAMBIUM INC. 2018-25766

Total EFT000000010787

Vendor

Closure/Post-Closure Costing

$1,485.70 $1,485.70

System:

2019-02-14

User ID:

mfoster

10:27:07 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total SW & Fac OH

Page:

Page 135 of 191 $1,765.54

5105 Garb coll Cheque 070072

Date

Inv #

2019-02-19

Vendor

Amount

SNIDER, PERCY 19/01/24-43 19/01/31-14

Total 070072 EFT000000010823

Description

2019-02-19

Garbage Truck Rental Garbage Truck Rental

108048

PRINTFUSION INC. 2000X Non-Compliant Tags

45481

VERSUS BUSINESS FORMS & LABELS 580k X Bag Tags

Total EFT000000010823 EFT000000010842 2019-02-19 Total EFT000000010842

Total Garb coll

$2,404.08 $2,175.12 $4,579.20 $602.98 $602.98 $8,351.44 $8,351.44

$13,533.62

5110 Gab disp Cheque 070072

Date

Inv #

2019-02-19

Vendor

2019-02-19

Portland Dump/Dozer 18/01 Bin Rental Portand Dump/Waste

A1525431

ABELL PEST CONTROL INC. 19/02 Pest Control

1119507

DALTCO ELECTRIC & SUPPLY Wall Heater

88627

ENVIRO-GUARD PLUS INC. 17/07-Pest Control

19046

IMPACT PROPERTY SOLUTIONS Install Heater

13255 13255 13255

JODY CAMPBELL’S SEPTIC SERVICE 19/02 Portable Toilet Rental 19/02 Portable Toilet Rental 19/02 Portable Toilet Rental

Total EFT000000010777 EFT000000010799 2019-02-19 Total EFT000000010799 EFT000000010802 2019-02-19 Total EFT000000010802 EFT000000010808 2019-02-19 Total EFT000000010808 EFT000000010810 2019-02-19

Total EFT000000010810 EFT000000010843 2019-02-19

Amount

SNIDER, PERCY 19/01/18-42 19/01-11 19/02/01-13

Total 070072 EFT000000010777

Description

WASTE CONNECTIONS OF CANADA 7150-0000242659 Dump + Exchange

Total EFT000000010843 EFT000000010844 2019-02-19 812361

WHALEY, GEORGE 19/01 Landfill Maintenance

Total EFT000000010844

$325.63 $152.64 $356.16 $834.43 $106.40 $106.40 $609.49 $609.49 $15.26 $15.26 $211.86 $211.86 $117.02 $117.02 $117.02 $351.06 $529.02 $529.02 $3,561.60 $3,561.60

Total Gab disp

$6,219.12

Total Env

$49,741.81

70 Cem 7000 Health Cheque EFT000000010800

Date

Inv #

2019-02-19 2245

Vendor

Description

D G YOUNGE CONCRETE BURIAL VAULTS 19/01 Cemetary Services

Total EFT000000010800

Amount $905.66 $905.66

Total Health

$905.66

Total Cem

$905.66

80 Rec 8000 Rec Cheque 070063

Date

Inv #

2019-02-19 191186

Total 070063 070072

2019-02-19

Vendor

ATKINSON HOME BUILDING CENTRE Ice Melt

Total 070074 EFT000000010776

2019-02-19

Snow Plowing Snow Plowing

948

VERONA FOODLAND Water

29119

BOULTON SEPTIC/LARMON’S Snow Plowing

2019-02-19

Total EFT000000010776 EFT000000010803 2019-02-19

$38.13 $38.13 $1,139.71 $763.20 $1,902.91 $51.75 $51.75 $483.36 $483.36

EVERTEMP INC 33267 33269

Total EFT000000010803 EFT000000010817 2019-02-19

Filters+ Maintenance Filters+ Maintenance

$411.19 $341.77 $752.96

19/02 Monthly Monitor+Rental 19/02 Monthly Monitor+Rental

$28.49 $28.49 $56.98

LONDRY ALARMS 196809 196809

Total EFT000000010817

Amount

SNIDER, PERCY 19/01/30-22 19/01/30-20

Total 070072 070074

Description

System:

2019-02-14

User ID:

mfoster

EFT000000010829

10:27:07 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2019-02-19 36442

SELECT DOOR AND FRAME 14-39—36X Deadbolts+ 5X Keys

S-0057628

SWEET’S SAND & GRAVEL 18-40 Gravel

Total EFT000000010829 EFT000000010832 2019-02-19 Total EFT000000010832

Page:

Page 136 of 191 $3,653.69 $3,653.69 $198.90 $198.90

Total Rec

$7,138.68

Total Rec

$7,138.68

90 Plan 9000 Plan Cheque EFT000000010786

Date

Inv #

2019-02-19

Vendor

Description

PF-1819-3993

BUSINESS INTERIORS(ONTARIO)INC Chair T.G.

155845

CUNNINGHAM SWAN CARTY Review Site Plan Agreement

Total EFT000000010786 EFT000000010798 2019-02-19 Total EFT000000010798

Total Plan

Amount $337.53 $337.53 $513.63 $513.63

$851.16

9010 Plan-com adj Cheque 070069

Date

Inv #

2019-02-19

Vendor

Description

Amount

REDDEN, LARRY 2018 COA 2018 COA

2018 COA 2018 COA

Total 070069

Total Plan-com adj

$500.00 $341.75 $841.75

$841.75

9800 Dev Serv Cheque EFT000000010786

Date

Inv #

2019-02-19 PF-1819-3993

Vendor

Description

BUSINESS INTERIORS(ONTARIO)INC Chair C.D.

Total EFT000000010786

Total Dev Serv

Amount $337.53 $337.53

$337.53

Total Plan

$2,030.44

99 9999 Cheque EFT000000010820

Date 2019-02-19

Inv #

MAST, ERNEST 2019 TAX REFUND

Total EFT000000010820 EFT000000010826 2019-02-19 630542 630541 630540 630538 630539 630536 630535 629376 629377 629368 629369 629375 629367 630583 630950 630949 630947 630948 631075 631076 630946 Total EFT000000010826

Vendor

Description Tax Refund

ROSEN ENERGY GROUP B 328.5L MKD @.8324 B 2828.8L CLR @.9380 B 1161.3L GAS @.7740 P 2656.6L CLR@.9380 P 220.0L MKD @.8324 F 7501.3L CLR @.9380 F 3225.2L GAS @.7740 B 894.6L CLR @.9680 B 159.7L MKD @.8350 F 2301.9L CLR @.9680 F 190.30L MKD @.8350 B 567.1L GAS @.8290 F 2401.9L GAS @.8290 SUN 2700.8L CLR @.9150 B 1346.3L CLR @.8950 B 381.8L GAS @.7620 F 3568.5L CLR @.8950 F 1107.9L MKD @.7620 SUN 1799.9L CLR @.8950 P1783.91L CLR @.8950 F 2000.2L GAS@.7620

Amount $82.50 $82.50 $278.25 $2,700.11 $914.67 $2,535.76 $186.35 $7,160.06 $2,540.23 $881.21 $135.70 $2,267.46 $193.65 $478.40 $2,026.22 $2,514.72 $1,226.14 $296.05 $3,250.02 $859.08 $1,639.26 $1,815.31 $1,550.97 $35,449.62

Total

$35,532.12

Total

$35,532.12

Total

$695,659.80

Page 137 of 191

INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

February 19, 2019

SUBJECT:

Tender No. PW-2019-03, 2019 Micro-Surfacing Program

RECOMMENDATION: For Information only. BACKGROUND: For the past several years the Municipality has incorporated Microsurfacing in our arsenal for preserving asphalt roads. The theory is that by investing money in good roads while they are good we save money in the long run and maintain better overall road network. Microsurfacing also provides a higher level of skid resistance to older roads where the granular in the asphalt has become polished. Previous roads that have been completed include both the villages of Verona and Sydenham, and several sections of Perth and Rutledge Roads. This year’s Micro-Surfacing Tender was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. Included in this tender are the local roads within the village of Harrowsmith, and two additional segments on Perth Road (Perth Road Village, and Bear Creek Culvert to Buck Lake). A map has been provided for reference. This tender closed on February 13th, 2019. The results, in ascending order, were as follows: Supplier

Price (Incl. HST)

Miller Paving Ltd.

$586,846.40

Duncor Enterprises Inc.

$667,335.96

The submission of the low bidder has been evaluated and was found to be accurate and complete. Miller Paving Ltd. is a reputable contractor and has provided micro-surfacing services in and around South Frontenac for many years. For these reasons, and also because their price was $80,489.56 lower than the bid from Duncor Enterprises Inc., the Public Services Department, under delegated authority, has awarded the tender to Miller Paving Ltd., for $586,846.40, including HST. For comparative purposes, below are the historical and current lowest unit prices. Item Average Unit Price$/ per m²

2015

2016

2017

2018

2019 Low Bid

$4.68

$5.49

$5.83

$5.39

$5.98

Our strength is our community.

Page 138 of 191

INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

FINANCIAL/STAFFING IMPLICATIONS: An amount of $1,100,000 was approved in the 2019 Capital Budget for both single surface treatment and micro-surfacing. ATTACHMENT:

2019 Micro-Surfacing Map

Submitted/approved by:

Prepared By:

Mark Segsworth, P. Eng. Director of Public Services

David Holliday, CET Technical Supervisor

Our strength is our community.

Page 139 of 191

Page 140 of 191

INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

February 19, 2019

SUBJECT:

PW 2019-09, 2019-2021 Street Sweeping and Catch Basin Cleaning

RECOMMENDATION: For Information only. BACKGROUND: This years’ Street Sweeping and Catch Basin Cleaning Tender was advertised on the Municipal website, local newspaper, as well as Biddingo. The Tender closed on February 13, 2019 with the following 2 Bidders. We intend to sweep approximately 40 Centre-Line kilometers and clean 277 basins. The results, not including HST, are as follows: Supplier 2019 2020

2021

Hughson Fencing & Guide Rail Inc.

$45,858.00

Percy Snider

$49,319.54

During the analysis of the bids, Staff discovered calculation errors in one of the two Tenders which does not impact the outcome. The submission of the lowest bidder has been evaluated for accuracy and competency. The Municipality investigated the three references supplied by the lowest bidder and were satisfied with their findings. For these reasons, the Public Services Department, under delegated authority, has awarded the bid to Hughson Fencing & Guide Rail Inc. for $155,458.62, HST excluded. The following are the bids from the last five years: 2014

2015

2016

2017

2018

$30,353.30

$28,792.60

$38,131.46

$39,930.10

FINANCIAL/STAFFING IMPLICATIONS: There are sufficient funds in the 2019 Operating Budget for these contracts. ATTACHMENT:  N/A Submitted/approved by:

Prepared by:

Mark Segsworth P. Eng. Director, Public Services

Brian Kirk, CRS-I Operations Supervisor

Our strength is our community.

Page 141 of 191

INFORMATION REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

AGENDA DATE:

February 19, 2019

SUBJECT:

Tender No. PW-2019-10, 2019 Crack Sealing Program

RECOMMENDATION: For Information only. BACKGROUND: This year’s Crack Sealing Tender was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. This tender closed on February 13th, 2019. The results, in ascending order, were as follows: Supplier

Price (Incl. HST)

Roadlast Asphalt and Sealing Maintenance

$61,968.07

Pavetech Ottawa Ltd.

$71,687.20

RanN Maintenance

$89,540.07

The submission of the low bidder has been evaluated and was found to be accurate and complete. Roadlast Asphalt and Sealing Maintenance is a reputable contractor and has provided crack sealing in and around South Frontenac Township. For these reasons, and also because their price was $9,719.13 lower than the bid from Pavetech Ottawa Ltd., the Public Services Department, under delegated authority, has awarded the tender to Roadlast Asphalt and Sealing Maintenance, for $61,968.07, including HST. For comparison purposes, listed below are the approved lowest bid unit prices from the past 5 years and the current lowest bid unit price. Item Unit Price$/ per metre

2014

2015

2016

2017

2018

2019 Low Bid

$0.82

$0.90

$1.05

$1.24

$1.03

$0.899

FINANCIAL and STAFFING CONSIDERATIONS Sufficient funds have been budgeted in the 2019 Capital and Operating budget for this purpose. Submitted/approved by:

Prepared By:

Mark Segsworth, P. Eng. Director of Public Services

Aaron Hatton, CET Technical Assistant

Our strength is our community.

Page 142 of 191

REPORT TO COUNCIL OFFICE OF C.A.O.

AGENDA DATE:

February 19, 2019

SUBJECT:

New Administration Office – Shared Facility Analysis

RECOMMENDATION: For Information. BACKGROUND: Council may recall that there have been preliminary discussions with the Cataraqui Region Conservation Authority and the County of Frontenac about a new, joint administration facility. As a starting point, staff from each organization identified its current and future space needs. The three agencies then jointly funded an architect to conceptualize those needs and evaluate the estimated capital and operating costs of each organization building its own facility against the costs for a combined facility where common space, such as meeting rooms and washrooms could be shared. The attached report has been finalized and is now being distributed to the three organizations for further consideration. The Report considers factors beyond cost and can be reviewed independently. However readers are cautioned that the space configuration is only a block concept and has not been designed around function. The cost implications can be summed up as a joint facility saving $2.7 million dollars in capital costs and $110,000 in operating costs. Many decisions need to be made before proceeding including; evaluating the various financing and ownership options, acquiring land, formulating design and detailed cost estimates. Further recommendations will come through the Corporate Services Committee.

FINANCIAL/STAFFING IMPLICATIONS: The long range financial forecast contemplates a new administration facility in 2022 and induces a place holder for $2.75million ATTACHMENTS: 

Shared facility Analysis – Feb 4, 2019

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Our strength is our community.

Page 143 of 191

CKA

SHARED FACILITY ANALYSIS

for

CRCA / County of Frontenac / Township of South Frontenac

February 4, 2019

COLBOURNE & KEMBEL, ARCHITECTS INC.

Page 144 of 191

CRCA / County of Frontenac / Township of South Frontenac

Shared Facility Analysis February 4, 2018

Note to Reader: This analysis is based on basic space needs estimates provided by the users. No in-depth functional needs analysis has been completed at this point in the process. Refer to ‘Background & Assumptions’ paragraphs below. All floor plans and site plans have been created for cost comparison purposes only, and thus should not be considered concept designs or draft plans.

INTRODUCTION 1.1. The Cataraqui Region Conservation Authority, County of Frontenac, and the Township of South Frontenac are discussing the possibility of constructing a joint facility, shared by all three groups, to serve as a base for the services offered by all three bodies. Colbourne & Kembel, Architects Inc (CKA) was retained by the Planning Group to complete conceptual plans and high-level cost analysis to inform the business case for moving forward. The designs and analysis below explore two options: Individual buildings for each group, and a shared facility for all three groups. The intent is to clarify what potential efficiencies can be realized by constructing and operating a shared building, including consideration of associated site and building services, as opposed to each group building and operating its own facility. 1.2. The three groups who are considering participation in this joint facility are: 1.2.1. Cataraqui Region Conservation Authority (CRCA) – A provincially mandated water management agency that manages 11 watersheds in the region, spanning from Brockville to Adolphustown, and north as far as Newboro, the CRCA currently runs their operations out of the Little Cataraqui Creek Conservation Area, just north of Kingston, where they house more than 30 planners, engineers, foresters, biologists, education specialists, and administrative & operations staff. 1.2.2. County of Frontenac (CF) – The county encompasses almost 4,000 square kilometres, from Wolfe Island in the south, and northward as far as Black Donald Lake. It is made up of four municipalities: Central Frontenac, Frontenac Islands, North Frontenac, and South Frontenac. Its offices are currently located on Battersea Road in Glenburnie. 1.2.3. Township of South Frontenac (SF) – Located in Frontenac County, South Frontenac is an amalgamation of the former townships of Bedford, Loughborough, Portland, and Storrington. Their administrative offices are currently located on George Street in Sydenham. 1.3. The joint planning group provided CKA with a space allocation estimate from each user group, specifying required space for staff and the public (refer to Appendix C - Shared Facilities Concept Planning Session). In that estimate were included areas that could be considered ‘shareable’ in a joint facility scenario. In general, the spaces considered sharable in the client program are meeting rooms, reception, washrooms, showers / lockers, kitchen / lunch room, and mechanical room. Although not all user groups listed them as such, we would also consider the IT / server room and the mail / copier room as shareable and have shown these accordingly on our concept plans.

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BACKGROUND & ASSUMPTIONS 2.1. For the purposes of this analysis, we have assumed that all theoretical building sites will be of adequate size to fit all interior spaces on a single storey, and large enough to fit all required site work, including parking, fire access, and site services, including a septic system. Naturally, each concept is entirely hypothetical, and is being designed solely for costing purposes. For this reason, no architectural features or finishes that are only aesthetic are being shown or considered. This means that the resulting costing is base-line and more valid for comparison purposes. 2.2. For all occupancy-related assumptions, occupant loads have been calculated based on the following loads formulas that are stipulated by the OBC or the applicable by-laws:  Meeting Rooms (A2 Occupancy) .75 m2/person (or 8.07 ft2/person)  Office spaces (D Occupancy) for water closets 14 m2/person (or 151 ft2/person) 2.3. In reality, those spaces may well be designed with posted occupancy limits lower than the calculated values. However, for the sake of valid comparison, we have used the regulation formulas so that all figures are comparable. 2.4. For the load calculation of the office areas (D occupancy) we’ve used the staff count listed in the user’s space needs chart, plus 10 additional ‘visiting’ occupants, which would allow for increased occupancy for future growth, visiting clientele, summer students, interns, temporary staff, etc. 2.5. For the ‘dedicated’ floor space for each user group, we have used the estimates in the Space Allocation Estimates provided by each group, adjusted if necessary for space deemed ‘sharable’ in our joint facility. 2.6. For the calculation of the total area of meeting rooms required (A2 occupancy), we have used the areas on the conceptual floor plans, since the shared facility meeting room requirements are obviously based on meeting the needs of all users, and thus are based on a designed layout as opposed to hypothetical floor areas. 2.7. Similarly, for ‘shared’ or ‘shareable’ space we have used the areas drawn from the conceptual floor plans, since this area will more accurately reflect the efficiencies possible with the shared facility. 2.8. For purposes of consistency, it has been assumed that all concept buildings are in the Township of South Frontenac. Comprehensive Zoning By-Law Number 2003-75 has been used. 2.9. We are assuming the buildings would be on a lot zoned CF (Community Facility). It’s possible that they would be considered RC (Rural Commercial), but the lot size and road frontage requirements are the same for both of these zones, with only a slight difference in setback requirements. 2.10. We have calculated required parking using two different methods. For the comparative cost estimates, we have used the more stringent method. In reality, the numbers may be able to be reduced using lower posted occupancy limits, and by clarifying when full capacity may or may not occur. The two methods are:  Assuming that the entire building is a government building, and falls under by-law paragraph 5.30.1.9, where one parking space is required for every 247.6 ft2 (23 m2)  Assuming that the office space and 1/2 of the common space is a government building as above, and that the meeting space and 1/2 of the common space is a place of assembly and fall under by-law paragraph 5.30.1.13, where one parking space is required for every 3 people at maximum occupancy. This is the assumption we use in our estimates below.

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2.11. The required area for a septic drainage bed varies widely depending on soil and drainage conditions of a specific site. For the purposes of comparison, we have used a hypothetical drainage bed from a project with a similar occupancy to the CRCA building, and we’ve adjusted the size proportionally for each concept. When an actual site is selected, the size of the drainage bed would need to be based on the actual site condition and could be quite different than the hypothetical. 2.12. Note that because the user-provided floor areas were provided in imperial units, our figures in this report are also imperial. Typically, we would use metric units. 3. FACILITY OPTIONS (refer to Appendix A - Floor Plans) 3.1. Separate Facilities for Each Organization 3.1.1. Cataraqui Region Conservation Authority 3.1.1.1. According to the estimates in the ‘Shared Facilities Concept Planning Guide’, the CRCA requires 6,830 ft2 of dedicated office space. This figure includes an IT Room and lockers/showers. In our analysis, we have deemed these as shareable spaces, so for our concept plan we have adjusted this to 4,805 ft2. Based on the concept floor plan for a stand-alone CRCA building, an additional 5,613 ft2 would be required for building services, corridors, meeting rooms, and other spaces which could be considered ‘shareable’ space. The meeting rooms total 1,950 ft2. The staff count comes to 34. 3.1.1.2. The building has a gross floor area of 10,418 ft2. For the concept plan, there is a calculated maximum occupant load of 292 persons for the calculation of water closets. For the calculation of parking spaces, we’ve assigned 7,473 ft2 as office space and 2,945 ft2 as assembly space. This means there will need to be:  5 water closets for males  7 water closets for females  151 standard parking spaces  3 barrier free parking spaces 3.1.2. County of Frontenac 3.1.2.1. According to the estimates in the ‘Shared Facilities Concept Planning Guide’, the County of Frontenac requires 4,374 ft2 of dedicated office space. Based on the concept floor plan for a stand-alone County of Frontenac building, an additional 3,961 ft2 would be required for building services, corridors, meeting rooms, and other spaces which could be considered ‘shareable’ space. The meeting rooms total 1,250 ft2. The staff count comes to 27. 3.1.2.2. The building has a gross floor area of 8,335 ft2. For the concept plan, there is a calculated maximum occupant load of 192 persons for the calculation of water closets. For the calculation of parking spaces, we’ve assigned 6,357 ft2 as office space and 1,978 ft2 as assembly space. This means there will need to be:  4 water closets for males  6 water closets for females  106 standard parking spaces  3 barrier free parking space 3.1.3. South Frontenac 3.1.3.1. According to the estimates in the ‘Shared Facilities Concept Planning Guide’, the Township of South Frontenac requires 6,495 ft2 of dedicated office space.

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3.1.3.2.

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This figure includes mail room/copier room/ lockers/showers. In our analysis, we have deemed these as sharable spaces, so for our concept plan we have adjusted this to 5,997 ft2. Based on the concept floor plan for a stand-alone South Frontenac building, an additional 5,607 ft2 would be required for building services, corridors, meeting rooms, and other spaces which could be considered ‘shareable’ space. The meeting rooms total 1,748 ft2. The staff count comes to 33. The building has a gross floor area of 11,604 ft2. For the concept plan, there is a calculated maximum occupant load of 259 persons for the calculation of water closets. For the calculation of parking spaces, we’ve assigned 8,866 ft2 as office space and 2,738 ft2 as assembly space. This means there will need to be:  5 water closets for males  7 water closets for females  148 standard parking spaces  3 barrier free parking space

3.2. Joint Facility 3.2.1. Since part of the goal of this analysis was to lay out conceptual plans for a joint facility, for our occupancy calculations on the shared facility we are using the areas from our concept plan. The total area of floor space dedicated to the user groups is 15,176 ft2. Based on the concept plan for a shared facility, an additional 11,191 ft2 of common, or ‘shared’ spaces would be required, including building services, corridors, meeting rooms, etc. The meeting rooms, which are configured to meet the needs of all user groups, total 2,903 ft2. The total staff count is 94. 3.2.2. The building has a gross floor area of 26,367 ft2 (2,450 m2). For the concept plan there is a calculated maximum occupant load of 422 persons for the calculation of water closets. For the calculation of parking spaces, we have assigned 21,860 ft2 as office space and 4,507 ft2 as assembly space. This means there will need to be:  7 water closets for males  10 water closets for females  274 standard parking spaces  4 barrier free parking spaces 4. BY-LAW ANALYSIS AND SITE AREA 4.1. For the purposes of this study, it has been assumed that all hypothetical sites will be in the Township of South Frontenac, and that Comprehensive Zoning By-Law No. 2003-75 will apply. In reality, the hypothetical individual buildings could be located in other jurisdictions, but overall this would not have a significant impact on the requirements or costs, and to simplify the comparison, we have based our analysis on one jurisdiction. 4.2. We have assumed that an appropriate lot can be found for each building within South Frontenac, and although by-law paragraph 5.17.1 allows that local government buildings can be built in any zone so long as they comply with the restrictions of that zone, our analysis is based on the restrictions of a CF Zone (Community Facility), as laid out in Section 29 of the by-law:  Lot Area (Minimum) 8000 sq. metres (86,114 sq. ft.)  Lot Frontage (Minimum) 76 metres (250 ft.)  Front Yard (Minimum) 10 metres (32.8 ft.)

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Rear Yard (Minimum) 10 metres (32.8 ft.) Interior Side Yard (Minimum) 7.5 metres (24.6 ft.) Exterior Side Yard (Minimum) 10 metres (32.8 ft.) Lot Coverage (Maximum) 40 percent Off-street parking shall be provided in accordance with Section 5.30.

Ontario Building Code (OBC) ANALYSIS 5.1. As stated earlier, we have assumed the site for each of the concept buildings will be of sufficient size to allow for a one-storey building. For every building, the selection of which OBC building conformance article to design to is based on site and design specific criteria. Factors that influence the decision and impact the required design include Occupancy Classification, building area, # of storeys, # of streets (or on-site access lanes) facing, combustible or noncombustible, and sprinklered or not. 5.2. If the selected site is on municipal water service, then providing a sprinkler and/or standpipe system is easier and less costly than if the site relies on a well for water supply. Since the only area in Frontenac County that has municipal water is the village of Sydenham, it is appropriate to consider that this building may be on a rural site with well water supply. 5.3. In terms of occupancy, all three User Groups are a Group D (offices) occupancy, however the inclusion of public meeting space above and beyond meeting space for occupants means that this becomes an A2 (Assembly) occupancy. If the building is designed to avoid a sprinkler system, the applicable Conformance Article would therefore be 3.2.2.25. 5.4. For all three of the individual buildings, the building area is small enough that under 3.2.2.25 they can face just one street, be non-sprinklered, and be of either combustible or noncombustible construction. 5.5. For the Joint Facility, the estimated building area of 2,450 m2 slightly exceeds the maximum permitted area under 3.2.2.25, even assuming it faces 3 streets. However, there are various options in the subsequent design stage to resolve this issue, including sprinkler the building if it lies in the serviced area of Sydenham (and use a different conformance article), reduce the building area slightly to be under 2,400 m2 (but this then leaves no flexibility for future additions unless they are separate ‘buildings’), or divide the ‘building’ in to two ‘buildings’ with a firewall. 5.6. If the building is not sprinklered, then depending on its location, fire department response time and availability of nearby fire department accessible water supply, there may be the need to include a fire tank on-site.
COST ESTIMATES (refer to Appendix B - Cost Estimates) 6.1. Initial Costs (site & construction) 6.1.1.Separate Facilities: If each user group were to purchase their own site and construct a stand-alone facility using standard commercial-grade construction materials, the total sum cost would be approximately $9.9 M. 6.1.2.Joint Facility: A shared site and facility that housed all three user groups constructed using standard commercial-grade construction materials would cost approximately $7.2 M, for a savings of $2.7 M. 6.1.3. Environmental Sustainability: If an energy efficiency certification system (see 6.3.1 below) is utilized in the design and construction of stand-alone buildings, the total sum cost would be approximately $11.9 M (based on a rough up-charge of 20% for high energy efficiency design and construction, including consulting fees for certification). If the same 5

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system was utilized in the design and construction of a joint facility, the cost would be approximately $8.6 M, for a savings of $3.3 M compared to three stand-alone sites. 6.2. Operating Costs 6.2.1. Separate Facilities: Using rough estimates of the cost to run and maintain these hypothetical buildings, we estimate that the sum total annual cost to operate three standalone facilities of standard commercial-grade construction would be approximately $455 K. 6.2.2. Joint Facility: The annual cost to operate and maintain one site and building that houses all three groups in a building of standard commercial-grade construction would be approximately $345 K, for savings of $110 K per year compared to three stand-alone sites. 6.2.3. Environmental Sustainability: If an energy efficiency certification system (see 6.3.1 below) was utilized in the design and construction of stand-alone buildings, the total sum annual cost to operate and maintain the three sites would be approximately $340 K (based on a rough savings of 25% in maintenance & operating costs). If the same system was utilized in the joint facility, the annual operating and maintenance cost would be approximately $260 K, providing an annual savings of approximately $80 K compared to three stand-alone sites. Note that the savings realized by a certified energy efficient joint facility are less than those realized by a non-certified facility because the overall operating costs are lower. The life cycle costs are lowest in a certified joint facility, as illustrated in the attached life cycle cost spreadsheet. 6.3. Life Cycle Cost Analysis: 6.3.1.There are several recognized certification systems used in Canada to quantify and designate the design and construction of buildings as environmentally sustainable and responsible. The most widely recognized of these would be ‘Leadership in Energy and Environmental Design’ (LEED), but there is also the ‘Zero Carbon Building Initiative’ (aka Net Zero, or Carbon Neutral), ‘Passive House’, and ‘Green Globes’. All of these systems have their pros and cons, but each of them in their own way promotes and recognizes building owners and designers for constructing a structure that responds to the global crisis of our times by investing in methods, materials and technologies that reduce or eliminate the carbon footprint of a construction project. ‘Zero Carbon’, operated by the Canadian Green Building Council, is currently considered the best practice certification system in Canada. 6.3.2.Using a standard 30-year study period, the attached spreadsheet calculates a simple linear life cycle projection of a certified high-efficiency building (as per Zero Carbon, LEED, or other energy efficiency certification system) versus a non-certified facility. Note that the analysis does not include projected capital costs, financing costs, residual costs, or discount rates. This is simply an annualized operating cost projection to illustrate the longterm benefits of employing an energy efficiency certification system in the design and construction of a new building. 6.3.3. Although the initial cost of a high-efficiency building is higher, the utility costs (due to efficient energy and water uses) and maintenance costs (due to higher-quality and more durable finishes and materials) are lower. Additionally, user comfort and air quality both contribute to lower absenteeism and lower health care costs (these are difficult to include in a life cycle analysis, but financially benefit the owners of a building nevertheless). 6.3.4. Our analysis shows a payback period for a high-efficiency facility at approximately 16 years. Over the 30-year life cycle, a total savings of approximately $1.17 M could be realized from a facility designed to a high level of energy efficiency. 6

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Standard construction

$20,000,000 $15,000,000 $10,000,000 $5,000,000 $Initial Cost Year 2 Year 4 Year 6 Year 8 Year 10 Year 12 Year 14 Year 16 Year 18 Year 20 Year 22 Year 24 Year 26 Year 28 Year 30

High-Efficiency Construction

CUMULATIVE COST

PAYBACK FOR ENERGY EFFICIENT FACILITY

SUMMARY 7.1. Advantages of a Shared Facility: 7.1.1. A shared facility has both reduced site area and building area. Total Site Area for 3 Separate Sites: Shared Facility Site Area: % Savings:

9.85 Ac 5.12 Ac 48 %

Total Building Area for 3 Separate Sites: Shared Facility Building Area: % Savings:

30,357 ft2 26,367 ft2 13 %

7.1.2. Reduced capital cost due to reduced land cost and reduced construction cost. 7.1.3. Elimination of duplication in common site and building services (e.g. water, electrical, sanitary), and associated further cost savings. 7.1.4. Elimination of duplication in shareable site and building spaces (e.g. parking, meeting rooms, reception, mail room, copy room, IT services, lunch room, locker rooms), and associated further cost savings. 7.1.5. Reduced Construction cost /ft2 to build one larger facility than 3 smaller facilities. 7.1.6. Reduced overall operating costs. 7.1.7. Significant reduction in inactive time of meeting rooms and associated washrooms and parking spaces. If all three groups were to construct separate buildings, there would be a total of 4,950 ft2 of meeting space, with a calculated total occupancy of 613 persons, along with all the associated washrooms and parking spaces required by this quantity. In the joint facility, with meeting rooms that satisfy the minimum stated needs of all users, there is a total of 2,903 ft2 of meeting space, with a total calculated occupancy of only 359 persons. These rooms themselves would cost LESS to construct, and the reduced requirements for washrooms and parking would further reduce construction and operating costs. 7

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7.1.8. Housing these three sites in a common facility would allow for cooperation, collaboration, and team-building between these various governmental bodies with separate but overlapping areas of authority, governance, and expertise. 7.1.9. Buildings have environmental impact two different ways – they create waste and greenhouse gases when the building is constructed, and they create waste and greenhouse gases when they are being operated and occupied. The design and use of one shared facility versus three individual facilities will reduce the environmental impact of all three user groups in both of these phases. 7.1.10. Additionally, having the user groups in a combined space adds flexibility and efficiency for future expansions. If one user group expands and another shrinks, there will be possibilities for space exchange with the existing building. And any additions or expansions to the building will similarly be able to be shared between user groups in a more efficient manner. 7.1.11. Lastly, having these three user groups located in one community hub will allow all groups to provide on-site integrated service delivery, and to develop each group’s image with the public. Any member of the public using the services of one group will automatically be made aware of the presence and location of the other two groups, and community members will be able to efficiently get the information they need from any or all groups at one location and with one visit. 7.2. Disadvantages of a Shared Facility: 7.2.1. Locating all three user groups on one site forces each group to compromise on their ideal location. For instance, the CRCA is currently housed at the Little Cataraqui Conservation Area. A joint facility would likely be located some distance from any of the CRCA properties. Similarly, either of the other groups may end up having to locate somewhere distant from what they would consider their ideal location. Fortunately, all three user groups do have overlapping jurisdictions. The Township of South Frontenac is within Frontenac County, which is mostly within the Cataraqui Region Conservation Authority. Ideally, a location for a joint facility will be able to be positioned reasonably central to all three regions. 7.2.2. Having all three user groups in one building may present some challenges regarding the branding and identity of each group, as the groups may blur in the mind of users that are only going to one building for all services. With good architectural design, distinct branding between user groups housed within a common building can be maintained and even enhanced. CKA has done this on previous projects. Additionally, the incidental exposure to the other two groups when a user visits one group means that public awareness of all three groups increases, which can only improve the delivery of services.

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RECOMMENDATIONS 8.1. Based on the projected capital cost savings, operating cost savings, life cycle cost savings, reduced environmental impact, and operational synergies, it is our recommendation that development of a joint facility be pursued. 8.2. Furthermore, due to its central location within the user groups’ boundaries, and the fact that it is the only community within Frontenac County with municipal water service, we recommend that users acquire a roughly 5.0 Acre site somewhere in or adjacent to the water-serviced area of Sydenham, Ontario. 8.3. Lastly, CKA would recommend that an energy-efficiency certification be pursued for the project, ideally the ‘Zero Carbon Building Initiative’ recognition discussed above. Government projects act as a role model and standard for private construction projects of all sizes – the only way to encourage Canadians to build responsibly is for governments to take the lead, and the construction of high-profile carbon neutral project such as this would be a great opportunity to demonstrate Leadership. 8.4. CKA would be pleased to assist in defining required site parameters and assisting in a site options analysis and property acquisition process.

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Appendix A Hypothetical Floor Plans

Feb 4, 2019

Page 154 of 191

HYPOTHETICAL SEPTIC FIELD

SITE AREA STANDARD PARKING SPACES BARRIER-FREE PARKING SPACES

156,600 FT2 (3.6 ACRES) 151 3

FIRE TRUCK ACCESS REQUIRED ON ONE SIDE ONLY. PROJECT

No.

18091

DRAWING

CRCA / FRONTENAC / SOUTH FRONTENAC ANALYSIS

CRCA STAND-ALONE SITE

LOCATION

SCALE

Project Address:

1 :N.T.S. 750

CLIENT

DATE 1.29.2019

CRCA/FC/SF

DWG. No.

REVISED

SK-1

Page 155 of 191

MECH 300 ft²

CRCA DEDICATED 4,805 ft2

IT/SERVER 300 ft² SM MEET 120 ft²

SHOWERS/ LOCKERS 247 ft²

BF W/R 97 ft²

KITCHEN / LUNCH 450 ft²

MED MEETING 200 ft²

RECEP 100 ft²

MENS W/R 198 ft²

SM MEET 130 ft²

LARGE MEETING 1500 ft²

WOMENS W/R 252 ft²

BUILDING AREA = 10,418 ft2

PROJECT

No.

18091

DRAWING

CRCA / FRONTENAC / SOUTH FRONTENAC ANALYSIS

CRCA STAND-ALONE BUILDING

LOCATION

SCALE

Project Address:

1N.T.S: 300

CLIENT

DATE 1.29.2019

CRCA/FC/SF

DWG. No.

REVISED

SK-2

Page 156 of 191

HYPOTHETICAL SEPTIC FIELD

SITE AREA STANDARD PARKING SPACES BARRIER-FREE PARKING SPACES

116,000 FT2 (2.7 ACRES) 106 3

FIRE TRUCK ACCESS REQUIRED ON ONE SIDE ONLY.

PROJECT

No.

18091

DRAWING

CRCA / FRONTENAC / SOUTH FRONTENAC ANALYSIS

FRONTENAC COUNTY STAND-ALONE SITE

LOCATION

SCALE

Project Address:

1 :N.T.S. 750

CLIENT

DATE 01.29.2019

CRCA/FC/SF

DWG. No.

REVISED

SK-3

Page 157 of 191

FC DEDICATED 4,374 ft2 MECH 150 ft²

IT/SERVER 200 ft² SM MEET 150 ft²

WOMENS W/R 202 ft² MENS W/R 172 ft²

MED MEETING 300 ft²

LARGE MEETING 800 ft²

LUNCH/ KITCHEN 400 ft² RECPT/ LOBBY 252 ft²

BF W/R 88 ft²

BUILDING AREA = 8,335 ft2

PROJECT

No.

18091

DRAWING

CRCA / FRONTENAC / SOUTH FRONTENAC ANALYSIS

FRONTENAC COUNTY STAND-ALONE BUILDING

LOCATION

SCALE

Project Address:

1N.T.S: 300

CLIENT

DATE 01.29.2019

CRCA/FC/SF

DWG. No.

REVISED

SK-4

Page 158 of 191

HYPOTHETICAL SEPTIC FIELD

SITE AREA STANDARD PARKING SPACES BARRIER-FREE PARKING SPACES

156,400 FT2 (3.6 ACRES) 148 3

FIRE TRUCK ACCESS REQUIRED ON ONE SIDE ONLY. PROJECT

No.

18091

DRAWING

CRCA / FRONTENAC / SOUTH FRONTENAC ANALYSIS

SOUTH FRONTENAC STAND-ALONE SITE

LOCATION

SCALE

Project Address:

1 N.T.S.: 750

CLIENT

DATE 1.29.2019

CRCA/FC/SF

DWG. No.

REVISED

SK-5

Page 159 of 191

MECH 321 ft²

SF DEDICATED 5,997 ft2

IT / SERVER 230 ft²

SM MEET 170 ft²

BF W/R 86 ft²

SHOWERS

SM MEET 190 ft² MED MEETING & SERVERY 408 ft²

KITCHEN / LUNCH 600 ft²

WAIT 143 ft²

LARGE MEETING 980 ft²

MALE W/R FEMALE W/R 210 ft² 262 ft² RECEPT 100 ft²

BUILDING AREA = 11,604 ft2

PROJECT

No.

18091

DRAWING

CRCA / FRONTENAC / SOUTH FRONTENAC ANALYSIS

SOUTH FRONTENAC STAND-ALONE BUILDING

LOCATION

SCALE

Project Address:

1N.T.S: 300

CLIENT

DATE 1.29.2019

CRCA/FC/SF

DWG. No.

REVISED

SK-6

Page 160 of 191

HYPOTHETICAL SEPTIC FIELD

SITE AREA STANDARD PARKING SPACES BARRIER-FREE PARKING SPACES

223,200 FT2 (5.1 ACRES) 274 4

FIRE TRUCK ACCESS REQUIRED ON THREE SIDES. PROJECT

No.

18091

DRAWING

CRCA / FRONTENAC / SOUTH FRONTENAC ANALYSIS

SHARED SITE

LOCATION

SCALE

Project Address:

1N.T.S.: 800

CLIENT

DATE 01.22.2019

CRCA/FC/SF

DWG. No.

REVISED

SK-7

CRCA SOUTH FRONTENAC FRONTENAC TOTAL = SHARED BUILDING AREA = DIFFERENCE =

Page 161 of 191

STAND-ALONE BUILDING AREA 10,418 ft2 11,604 ft2 8,335 ft2 30,357 ft2 26,367 ft2 3,990 ft2

CRCA DEDICATED 4,805 ft2

MECH 475 ft²

SHOWERS/ LOCKERS 476 ft² STAFF W/R’s 173 ft²

IT 400 ft²

KITCHEN / LUNCH 750 ft²

BF W/R 104 ft²

SM MEET 168 ft² SM MEETSM MEET 168 ft² 169 ft² JAN.

MAIL / COPY 400 ft²

FEMALE W/R 240 ft²

FC DEDICATED 4,374 ft2

MALE W/R 132 ft²

MED. MEET 408 ft²

LARGE MEET. RM. 1500 ft²

RECEPT. 252 ft²

SERVICE COUNTER

SF DEDICATED 5,997 ft2

MED. MEET. 490 ft²

BUILDING AREA = 26,367 ft2

PROJECT

No.

18091

DRAWING

CRCA / FRONTENAC / SOUTH FRONTENAC ANALYSIS

SHARED BUILDING

LOCATION

SCALE

Project Address:

1N.T.S: 300

CLIENT

DATE 01.22.2019

CRCA/FC/SF

DWG. No.

REVISED

SK-8

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Appendix B Cost Estimates & Life Cycle Cost Analysis

Page 163 of 191 Feasibility Study for Shared Building - CRCA, Frontenac County, South Frontenac Township Class D Cost Estimate Area CRCA Concept Building Site Purchase Building Site Construction Development Costs Consultant Costs Total Cost Including upcharge for LEED certification

Cost/unit

Cost

3.6 acres 10,418 ft²

$ 50,000 $ $ 240 $ $ $ $ $ 20% $

180,000 2,500,320 400,000 50,000 250,000 3,380,320 4,056,384

2.7 acres 8,335 ft²

$ 50,000 $ $ 250 $ $ $ $ $ 20% $

135,000 2,083,750 350,000 50,000 225,000 2,843,750 3,412,500

3.6 acres 11,604 ft²

$ 50,000 $ $ 240 $ $ $ $ $ 20% $

180,000 2,784,960 400,000 50,000 250,000 3,664,960 4,397,952

$ 20% $

9,889,030 11,866,836

$ 50,000 $ $ 220 $ $ $ $ $ 20% $ $ $

255,000 5,800,740 600,000 50,000 450,000 7,155,740 8,586,888 2,733,290 3,279,948

County of Frontenace Concept Building Site Purchase Building Site Construction Development Costs Consultant Costs Total Cost Including upcharge for LEED certification Township of South Frontenac Concept Building Site Purchase Building Site Construction Development Costs Consultant Costs Total Cost Including upcharge for LEED certification

Unit

Sum of Total Cost for 3 separate bldgs (excl. LEED) Sum of Total Cost for 3 separate bldgs (incl. LEED) Shared Facility Concept Building Site Purchase 5.1 acres Building 26,367 ft² Site Construction Development Costs Consultant Costs Total Cost Including upcharge for LEED certification Approx. capital savings for shared facility excl. LEED Approx. capital savings for shared facility incl. LEED

28% 28%

ANNUAL OPERATING COST ESTIMATES

LIFE CYCLE COSTING ANALYSIS

Annual O&M Cost

Estimated Annual Savings if Operating LEED Cost (LEED)

13 $ 135,434 $ 20,000 $ 155,434

25% $ 116,576

30 $ 4,663,020 $ 3,497,265 $ 1,165,755 $

3,380,320 $ 4,056,384 $ 8,043,340 $ 7,553,649 $

489,691

13 $ 108,355 $ 20,000 $ 128,355

25% $ 96,266

30 $ 3,850,650 $ 2,887,988 $

962,663 $

2,843,750 $ 3,412,500 $ 6,694,400 $ 6,300,488 $

393,913

13 $ 150,852 $ 20,000 $ 170,852

25% $ 128,139

30 $ 5,125,560 $ 3,844,170 $ 1,281,390 $

3,664,960 $ 4,397,952 $ 8,790,520 $ 8,242,122 $

548,398

$ 454,641

$ 340,981

12 $ 316,404 $ 30,000 $ 346,404 Approx. operating cost savings for shared facility $ 108,237

25% $ 259,803 $ 81,178

Area CRCA Concept Building Building Site

Cost/ft²

10,418 $

County of Frontenace Concept Building Building 8,335 $ Site

Township of South Frontenac Concept Building Building 11,604 $ Site

Three separate buildings: Total

Period (Years)

Lifecycle Lifecycle Operating Operating Cost Cost (LEED)

Lifecycle Savings (LEED)

Initial Cost

Initial Cost (LEED)

Lifecycle Cost Lifecycle Cost (LEED)

Lifecycle Cost Savings if LEED

9,889,030 $ 11,866,836 $ 23,528,260 $ 22,096,259 $ 1,432,002

Shared Facility Concept Building Building 26,367 $ Site

30 $ 10,392,120 $ 7,794,090 $ 2,598,030 $ 7,155,740 $ 8,586,888 $ 17,547,860 $ 16,380,978 $ 1,166,882 Approx. Lifecycle cost savings for shared facility $ 5,980,400 $ 5,715,281

Note: This life cycle analysis is a simple annualized operating cost projection, and doesn’t include projected capital costs (e.g. Roof replacements), financing costs, residual values or discount rates to compensate for inflation. This is simply a linear comparison of LEED (or other high-efficiency benchmark) and non-LEED construction and operating costs.

Page 164 of 191

Page 165 of 191 CRCA/Frontenac/South Frontenac Shared Facility Analysis

Feb 4, 2019

Appendix C Shared Facilities Concept Planning Session

Page 166 of 191  CRCA – County of Frontenac Facility Planning  Page 1 of 9

Shared Facilities Concept Planning Session: August 13th, 2018 Noon, Mon. August 13

Location: Frontenac County Offices - Frontenac Room

Facilitator: Rob Wood

Discussion Guide: Our goal for this session will be to confirm whether or not the CRCA and County of Frontenac (and/or South Frontenac Township) wish to pursue next steps to validate the potential for a partnership and co-location of administrative offices at a shared site. Informal Mixing Time / Lunch Provided

Noon 12:30 pm

Welcome and Overview of the Session

12:40 pm

Decision Point: Validate the Case for Shared Facilities, or Not? ▪

Review identified space requirements and potential efficiencies (pg 5).

▪

Review “downstream” issues to be set aside for now (shared services, site).

▪

Determine whether to further validate the initial concept in a next step, or not, and if so, to confirm what work-up might be required for partners to make their final, individual “in/out” decisions on a project — for example: — architectural/engineering analysis of the initial needs assessment, — preliminary conceptual/schematic floor plan based on partner needs, — potential configurations of common space for best efficiencies, — requirements for parking, water & similar services, building code etc, — potential options to preserve brand identities on shared site, and — initial budget-level estimates for comparison with stand-alone options.

▪

Confirm specific partnerships & sharing options for further analysis (pg 2).

▪

Confirm general search area/boundaries for any potential shared sites (pg 3).

▪

Review/confirm the timelines applicable to any potential shared options.

2:10 pm

Break

2:30 pm

Time Reserved for Further Discussion (as required)

3:15 pm

▪

Determine immediate next steps and timelines for decisions

▪

Communications and process tasks

Wrap-up/Next Steps & Takeaways

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Page 167 of 191  CRCA – County of Frontenac Facility Planning  Page 2 of 9

Highlights from Partner Meetings Since June 27th, 2018: Following the joint meeting held June 27th, the partners each held their own planning sessions to consider their positions on the shared administrative office option. These notes highlight some of the more significant outcomes.

Clarification of the Decision Framework: •

Each partner plans to compare the costs and benefits for a shared option against their own stand-alone options, which vary from partner to partner.

•

A significant potential (and credible) benefit will be needed to justify the trade-offs involved in sharing. For example, one suggested criteria was that a shared option should offer savings of 15% or more vs. going alone.

•

Non-financial concerns and brand/identity desires emerged more strongly as factors in any final decision.

•

The Township of South Frontenac has since indicated its potential interest in a shared facility and has engaged in the process. Some see the two municipalities as having a natural functional and brand fit on a shared site. Township participation is predicated on a location in South Frontenac.

•

Critical timelines for proceeding with either shared or stand-alone options vary from partner to partner. The process may require joint agreement on a “fish or cut bait” deadline, perhaps shortly after year end, for commitment decisions on whether to proceed together or not.

Process concerns: •

One concern was expressed about the potential risk of a partner bailing on a sharing deal part-way through the process, and how to manage that risk.

•

Resolutions will be needed from councils.

Current shortlist of options to be explored: •

County and CRCA

•

Three-way (CRCA, County and South Frontenac)

•

CRCA alone and County with South Frontenac

•

All three go on their own.

Even if the idea of a shared option goes no further, the current process needs to demonstrate due diligence and be able to explain a “no-go” for a joint project.

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Page 168 of 191  CRCA – County of Frontenac Facility Planning  Page 3 of 9

Functional space and other site/building requirements: •

Partners expressed desire for closer scrutiny of how much space (and cost) would really be saved by sharing a facility.

•

Further analysis of site requirements will also be needed, related to — parking lot and service/amenity needs, — impact on site services if a three-way/90-staff building is pursued, and — implications for “customer” or “user” traffic.

A shared site is not critical to opportunities for shared services: •

Consensus seemed to emerge that options for sharing services (such as backoffice functions) are not that dependent on sharing a site/facility. Some services are shared now and others could be in future, either way.

•

Some expressed scepticism about hard cost savings on services (although there may be potential for service quality improvements, ease of staffing, and/or better management of risk and future growth in costs).

•

It is probably premature and would complicate matters at this stage to enter into discussions with community agencies or other potential tenants who would not be full partners in developing the project.

Area of search / parameters for potential location of a shared site: The question of how many and which partners are willing to pursue a shared option must be resolved before more specific criteria for a site search can be determined. Location preferences, site size, building size and service requirements, brand implications and other strategic considerations will all depend on the priorities of the particular partners involved. In discussions with all parties to date, however, the boundaries of a potential area of search have been narrowed to: •

North of 401, south of Rutledge Road, east of Hwy 38 and west of Hwy10

•

South Frontenac (Harrowsmith, Inverary, Sydenham)

•

North part of Kingston close to the 401

Proximity to natural or other assets, services and infrastructure will no doubt be factors in selection of any final site. Information from studies currently under way, such as the Frontenac Communal Services Study expected later this year, may also inform or influence site selection options.

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Page 169 of 191  CRCA – County of Frontenac Facility Planning  Page 4 of 9

Budget estimates / options for capital and lifecycle costs:

•

There is continuing interest in design/build/lease options (if possible/available).

•

Partner options must take into account the costs of renovation and/or disposition of current assets. There may also be financial opportunity costs (e.g. other projects need investment).

•

Different financing options and costs depend on the partners involved.

•

A timeline for proposed building/financing etc should be 20 years (leases <21).

•

A growth factor of 2.5% per year has been built into estimates.

Timelines/milestones: •

Proposed timelines seem acceptable: — 2018: work through agreement in principle (“pre-nuptial”) by early fall — 2019: sort out the financing arrangements / budget issues — 2020: complete the design work — 2021: start the construction build, for completion perhaps in 2022

•

Any delays in moving forward will probably mean increased construction costs.

•

It will be necessary to accommodate the municipal election cycle in October and new councils taking office thereafter.

Next Step: Proposal for Decision/Direction THAT, on the basis of the partners’ initial discussions and high-level assessment of the potential for savings and other benefits by sharing administrative offices on a common site, IT IS RECOMMENDED that a budget of $12,000 be allocated to engage appropriate architectural and engineering expertise to confirm these assessments and provide a report by the end of October enabling the partners to make a final decision on pursuing a shared development project, or not. Costs of this assignment are to be shared equally among the partners. Scope of the assignment is to include: — — — — — —

architectural/engineering analysis of the initial needs assessment, preliminary conceptual/schematic floor plans to meet partner needs, options for potential configuration of common spaces for best efficiencies, implications for parking, water & similar services, building code etc, potential options to preserve brand identities on shared site, and initial budget-level estimates for comparison with stand-alone options.

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Page 170 of 191  CRCA – County of Frontenac Facility Planning  Page 5 of 9

Comparison of Space Needs and Potential for Sharing A follow-up task assigned at the June 27th joint meeting was to confirm initial estimates of space requirements for each partner (figures below now include South Frontenac), and to identify spaces that could be shared and might be further explored for potential space savings in a shared facility. The summary below provides highlights. (Note: Areas are estimated in square feet, with a 35% gross up to cover full space requirements beyond core functional needs.)

Frontenac County

CRCA

South Frontenac

DEDICATED SPACE

AMOUNT OF SPACE THAT COULD BE CONSIDERED FOR SHARING IN WHOLE OR PART

Estimates of Sq. Ft. Required

CRCA

Total

Dedicated: Potential Shareable:

4,374 3,842

6,830 3,729

6,495 5,391 .

17,699 12,962

TOTAL REQ’T:

8,216

10,559

11,886

30,661

[58%] [42%]

Spaces identified for potential sharing include reception, storage and IT/server areas and meeting spaces. The major functional uses for potential sharing include: •

Council Chambers/Large Meeting Room (4,833 sq. feet total used by three)

•

Lunchrooms and Kitchens (2,103 sq. feet total currently for 3 partners)

•

Public & Staff Washrooms (2,160 sq. feet total currently for 3 partners)

Note: The potential for space reductions would vary upon levels of shared use.

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Page 171 of 191  CRCA – County of Frontenac Facility Planning  Page 6 of 9

Frontenac County Space Allocation Estimate Gross Up Pct:

Position

Space Need (sq. ft.)

35% Space Need Gross Up (sq.ft.)

Functional Group

Open/ Private

Comments

Communications Officer Exec Assistant Receptionist Foyer/Reception Area Finance Clerk A/P Finance Clerk A/P Payroll Clerk - 1 Payroll Clerk - 2 Financial Analyst Flex Workspace (4) GIS Specialist Service Desk Analyst Desk Top Space for I.S. Community Planner Comm Dev. Officer Director of Corp Srv/Treasurer Mgr of Leg Srv/Clerk Chief Administrative Officer Storage Space Deputy Treasurer Occ Health Nurse Mgr of HR HR Generalist Network Administrator Mgr of I.S.

96 96 96 150 96 96 96 96 96 384 120 96 96 96 96 200 120 200 144 120 120 144 96 120 120

130 130 130 203 130 130 130 130 130 518 162 130 130 130 130 270 162 270 194 162 162 194 130 162 162

C.S. C.S. C.S. C.S. Finance Finance Finance Finance Finance Flex I.S. I.S. I.S. Pl & Ec Dev Pl & Ec Dev C.S. C.S. C.S. C.S. Finance HR/Occ H HR/Occ H HR/Occ H I.S. I.S.

Open Open Open Open Open Open Private Private Open Open Open Open Open Open Open Private Private Private Private Private Private Private Private Private Private

Access to public required Confidentiality concerns - secure area/Adj. to CAO Needs to be near foyer - security concerns Seating for 4 to 6 Confidentiality concerns - secure area Confidentiality concerns - secure area Confidentiality concerns - secure area Confidentiality concerns - secure area Confidentiality concerns - secure area Students, Interns, mobile office, quiet lounge Confidentiality concerns - secure area Confidentiality concerns - secure area Workbench area Access to public required Access to public required Confidentiality concerns - secure area Ideally close to Lg Meeting Room Ideally close to Lg Meeting Room Maybe two spaces Confidentiality concerns - secure area Confidentiality concerns - easy access for staff Confidentiality concerns - secure area Confidentiality concerns - secure area Confidentiality concerns - secure area Confidentiality concerns - secure area

Server Room Mechanical Meeting Room Sm Meeting Room Med Meeting Room Lg/Council Ch Mgr of Ec Dev Dir of Pl & Ec Dev Accessible Washrooms Copy Room Kitchen Lunch Room Total

200 150 150 300 800 96 200 400 200 200 200 6086

270 203 203 405 1080 130 270 540 270 270 270 8216

I.S. Mech Meeting Meeting Meeting Pl & Ec Dev Pl & Ec Dev Washroom I.S. Staff Staff

Private Private Private Private Private Private Private Private Private Private Private

Maybe two spaces Secure area Generally staff use Access to public required Access to public required Access to public required Access to public required Assumes same as Fairmount Auditorium Noisy space Ideally close to Lg Meeting Room

Potential Sharable

2846

3842

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Page 172 of 191  CRCA – County of Frontenac Facility Planning  Page 7 of 9

South Frontenac Space Allocation Estimate Gross Up Pct: Space Need (sq. ft.)

Position CAO Executive Assistant Clerk Mayor VAULT storage

35% Space Need Gross Up (sq.ft.) Room Type

Public

150 100 120 120 120 120

203 135 162 162 162 162

OFFICE PRIVATE OFFICE OFFICE STORAGE STORAGE

a a

980

1323

MEETING

public

300 108

405 146

MEETING KITCHEN

public public

Treasurer Deputy Treasurer Accounting Clerk Payroll Clerk Treasury Clerk Treasury Clerk HR Officer Student IT specialist IT WORKSPACE Roll Files Front Counter storage

120 120 100 100 100 100 120 100 100 100 144 200 144

162 162 135 135 135 135 162 135 135 135 194 270 194

OFFICE OFFICE OPEN PRIVATE OPEN OPEN OFFICE OPEN OPEN OPEN STORAGE OPEN STORAGE

Director of Development Services Planner Planning Assistant GIS Specialist Building Admin Assistant Chief building Official Building Inpsector Building Inspector Student Roll Files Counter service

120 120 100 100 100 120 100 100 100 144 200

162 162 135 135 135 162 135 135 135 194 270

OFFICE OFFICE PRIVATE OPEN OPEN OFFICE OPEN OPEN OPEN STORAGE OPEN

Intake room / meeting for 8 Intake room / meeting for 8 Reception / waiting area for 6 Receptionist Washrooms for public mail/copier/office supplies

168 168 144 100 600 144

227 227 194 135 810 194

MEETING MEETING OPEN OPEN WASH OPEN

Kitchen and lunch room Washrooms for staff lockers and showers

600 600 225

810 810 304

KITCHEN WASH WASH

IT Server Room

225

304

Growth: 3 offices Growth: 5 staff

360 500 8804

486 675 11885

Council Chamber / meeting room for (9 council, 5 staff, 40 public) Council Recess Room for ( 9 council and 5 staff) Servery

Total Potential Sharable

3993

b b

public public public public

5391

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Page 173 of 191  CRCA – County of Frontenac Facility Planning  Page 8 of 9

Admin, ODC, Maint Subtotal

CRCA Basic Space Needs

Admin, ODC, Maint Subtotal

Admin, Maint

Office Dimensions

Open/C losed Area (Ft2)

10x15

150

203

150

Assistant, Chair & General Manager

10x10

100

135

100

Receptionist/Clerk

10x10

100

135

100

General Manager

Grossed up - 35% Area (Ft2) Area (Ft2)

Admin

350 Manager, Corporate Services

473

Area (Ft2)

350

10x10

100

135

100

10x10

100

135

100

GIS Analyst

8x9

Applicaton Support Analyst

8x9

Student

6x6

Supervisor, Finance

10x10

100

135

100

Financial Analyst

8x9

Student

6x6

Supervisor, Communication & Education

10x10

100

135

100

Coordinator, Communications

8x9

Coordinator, Strategic Partnerships

8x9

Senior Conservation Educator

8x9

Conservation Educator

8x9

Conservation Educator

8x9

Student

6x6

Supervisor, Information Technology

1084 Manager, Conservation Lands

49 1463

36 868

10x10

100

135

100

10x10

100

135

100

Coordinator, Forestry

8x9

Coordinator, Operations & Enforcement

8x9

Conservation Operations

6x6

Conservation Operations

6x6

Coordinator, Operations Planning

8x9

Coordinator, Mac Johnson Wildlife Area

8x9

Coordinator, Little Cataraqui Creek

8x9

Student

6x6

Supervisor, Operations & Maintenance

668

49 902

36 868

36 596

100

36 208

Manager, Watershed Planning & Engineering

10x10

100

135

100

Supervisor, Development Review

10x10

100

135

100

Resource Planner

8x9

Resource Planner

8x9

Development Officer

8x9

Coordinator, Lands Stewardship

8x9

Engineer, Water Resources

8x9

Technologist, Water Resources

8x9

Coordinator, Watershed Planning

8x9

Coordinator, Source Protection

8x9

Student

6x6

812

1096

812

36 812

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Page 174 of 191  CRCA – County of Frontenac Facility Planning  Page 9 of 9

Admin, ODC, Maint Subtotal Open/C losed Area (Ft2)

CRCA Basic Space Needs

Admin, ODC, Maint Subtotal

Admin, Maint

Grossed up - 35% Area (Ft2) Area (Ft2)

Admin Potential to Share Grossed up

Area (Ft2)

Meeting Rooms Small (4 - 6 people)

10x12

120

162

120

162

Small (4 - 6 people)

10x12

120

162

120

162

Medium (10 people)

10x20

200

270

200

270

Large (30 people)

30x50

1500

2025

1500

2025

1940

2619

1940

2619

Meeting, Lunch, Storage Rooms Storage - Filing, Library & Office Supplies

15x20

300

405

300

Storage - Monitoring Equipment

10x12

120

162

120

Storage Building Maintenance

8x9

Locker Room(s) and Showers

30x40

1200

1620

1200

Lunchroom/Kitchen

15x30

450 2142

608 2892

450

300 72

450

2142

450 1110

Laboratory Space Electronics - rain gauges, telemetry, batteries

15x15

225

304

225

Wet - water quality, biology

15x20

300

405

300

Computer - desktop setup, servers, switches

15x20

300

405

300

Total Staff Space Requirements

300

825

1114

825

7,821

10,558

7,533

7,145

3,729

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Page 175 of 191

REPORT TO COUNCIL BUILDING DEPARTMENT AGENDA DATE: SUBJECT:

February 19, 2019

REVISED - 4th Quarter Building Activity Report for 2018

Summary of Report: This report is a resubmission of the 4th Quarter Building Activity report for 2018 to Council. The below report includes information about closed permits, as requested by Council. Quarterly Construction Values and Permits issued from 2015 to present are shown in the first two tables. The third table represents a breakdown of permit files issued in 2018 by type of construction. The previously omitted fourth table represents a breakdown of permit files that were closed in 2018 by type of construction. Closed permits will continue to be provided in future building activity reports. Quarterly Construction Values for all projects: 2015 2016 2017 2018 CONSTRUCTION PERMITS CONSTRUCTION PERMITS CONSTRUCTION PERMITS CONSTRUCTION PERMITS VALUE ISSUED VALUE ISSUED VALUE ISSUED VALUE ISSUED January-March

$2,186,155.00

$2,156,402.00

$2,077,900.00

$2,990,962.00

April-June

$7,808,788.00

145

$11,785,550.00

155

$12,728,150.00

148

$13,050,757.00

146

July-September

$9,082,797.00

148

$8,757,931.00

148

$11,499,769.00

129

$10,174,862.00

126

October-December

$7,816,256.00

123

$6,622,100.00

$5,650,400.00

$5,501,998.00

Totals

$26,893,996.00

451

$29,321,983.00

421

$31,956,219.00

418

$31,718,579.00

406

Quarterly Construction Values for Single Family Dwellings: 2015 2016 2017 2018 CONSTRUCTION PERMITS CONSTRUCTION PERMITS CONSTRUCTION PERMITS CONSTRUCTION PERMITS VALUE ISSUED VALUE ISSUED VALUE ISSUED VALUE ISSUED January-March

$1,223,000.00

$1,425,400.00

$1,010,000.00

$900,000.00

April-June

$4,501,870.00

$8,569,875.00

$8,108,000.00

$7,844,000.00

July-September

$4,701,000.00

$5,095,876.00

$7,169,000.00

$7,027,500.00

October-December

$4,694,000.00

$3,999,000.00

$3,290,500.00

$3,787,000.00

Totals

$15,119,870.00

$19,090,151.00

$19,577,500.00

$19,558,500.00

Building Permits Issued: Type of Construction

JAN-MAR

Single Family Dwellings

Seasonal Dwellings

Additions & Renovations

Garage, Accessory Bldgs, Decks

138

Woodstove/Pellet/Chimney

Agricultural Buildings

New ICI/Multi-Res Bldgs.

Reno/Additions to ICI/Multi-Res Bldgs.

Demolitions

Pool enclosure

Other (Signs, Solar Panels, Towers)

146

126

406

TOTAL PERMITS

APR-JUNE JULY-SEPT OCT-DEC

YTD

Page 176 of 191

Building Files Closed:

Type of Construction

JAN-MAR

APR-JUN

JUL-SEP

OCT-DEC

YTD

Single Family Dwellings

Seasonal Dwellings

Additions & Renovations

Garage, Accessory Bldgs, Decks

Woodstove/Pellet/Chimney

Agricultural Buildings

New ICI/Multi-Res Bldgs.

Reno/Additions to ICI/Multi-Res Bldgs.

Demolitions

Pool enclosure

Other (Signs, Solar Panels, Towers)

276

TOTALS

Prepared by: Peggy Spafford Administrative Assistant

Submitted/Approved by: Tom Berriault, CBCO Chief Building Official

Page 177 of 191

Local Planning Appeal Tribunal Tribunal d‟appel de l‟aménagement local

ISSUE DATE:

February 11, 2019

CASE NO(S).:

PL170550

The Ontario Municipal Board (the “OMB”) is continued under the name Local Planning Appeal Tribunal (the “Tribunal”), and any reference to the Ontario Municipal Board or Board in any publication of the Tribunal is deemed to be a reference to the Tribunal.

PROCEEDING COMMENCED UNDER subsection 45(12) of the Planning Act, R.S.O. 1990, c. P.13, as amended Appellant(s): Applicant: Subject: Variance from By-law No.: Property Address/Description: Municipality: Municipal File No.: OMB Case No.: OMB File No.: OMB Case Name:

Jayant & Dorothy Lele and Guy Thorne Paul Snelgrove Minor Variance 2003-75 Concession 11, Part Lot 2, Frye Lane Township of South Frontenac MV-38-16-B PL170550 PL170550 Lele v. South Frontenac (Township)

Heard:

February 1 and 2, 2018 in Syndenham, Ontario

APPEARANCES: Parties

Counsel

Guy Thorne, Jayant and Dorothy Lele

J. Michael Hickey

Paul Snelgrove

Self-represented

Township of South Frontenac

Tony Fleming

DECISION DELIVERED BY MICHEL BELLEMARE AND ORDER OF THE TRIBUNAL

Page 178 of 191 PL170550

OVERVIEW

[1]

Guy Thorne, Jayant and Dorothy Lele (“Appellants”) appealed the decision of the

Township of South Frontenac‟s (“Township”) Committee of Adjustment authorizing minor variances that would allow Paul Snelgrove to build a residential dwelling on Milk Lake. [2]

Based on the evidence and for the reasons that follow, I hold that the appeal is

allowed and the variances are not authorized. B.

BACKGROUND

[3]

To allow him to build a one “storey and a half 30 [foot-high]” single family

residential dwelling on his property, Mr. Snelgrove asked the Committee of Adjustment for relief from Comprehensive Zoning By-law No. 2003-75, which requires a 30-metre setback from the highwater mark, and allow a 13.1-metre (43 feet) setback instead. In its decision, the Committee of Adjustment highlights that the purpose of the application is also to permit construction “within 15m from top of bank”, a reference to the required 15-metre setback from the top of bank of any embankment with a slope greater than 30 percent. While the Committee of Adjustment did not grant the latter relief, it did grant the former, subject to the following conditions:

This minor variance is for the construction of a maximum 1080 square foot footprint dwelling, including any decks, to be located a minimum of 43 feet from the high water mark of Milk Lake and a minimum of 100 feet from the high-water mark of the inland wetland area.
Minor variance MV-37-16-B is applicable only to South Frontenac Township Comprehensive Zoning By-law 2003-75 and not to any subsequent zoning by-laws.
A building permit is required for ALL demolition and construction on the property. There shall be no additional development, or demolition of existing structures, on the property without approval from the Township of South Frontenac.
The applicant shall enter into a site plan agreement with the Township to be registered on title, which sets out the Township‟s environmental and limited service policies, and which specifies that a permit may be required from the Cataraqui Region Conservation Authority for the proposed

Page 179 of 191 PL170550

development, and for any shoreline or in-water works in addition to a requirement for the installation of French drains for runoff.

[4]

At the hearing, Tony Fleming advised that the application should be amended to

reflect a reduced setback of 2.5 metres from the top of bank leading to Milk Lake, and relief from subsection 10.3.1 of the zoning by-law requiring a minimum front yard setback of 30 metres, and allow instead a 13.1-metre setback (identical to the requested setback from a highwater mark or floodline of a body of water). [5]

The Appellants challenged the Committee of Adjustment‟s decision on the

following main grounds: 

The requested relief is not minor, and the Committee of Adjustment did not adequately consider “the topography of the land and its drainage characteristics and the need to protect the water quality of Milk lake and its water sources for human use or for the conservation of natural aquatic life”.



The Cataraqui Region Conservation Authority (“Conservation Authority”) twice reviewed the application and “on both occasions recommended [its] denial”.



The subject property “was created by severance… [in] 2006”, based on the Applicant proposing to increase its size and “the identification of a suitable location for a dwelling and septic system, and the Conservation Authority‟s support of this proposal”, and subject to a site plan agreement to be registered on title. But “no such site plan agreement was prepared or registered”, the severance “condition remained unfulfilled”, and the Applicant is attempting to build in a location not supported by the Conservation Authority.

[6]

With an approximate area of 7.78 hectares (19.2 acres), the subject property is

vacant, fronts on Frye Lane (a private road) and has over 180 metres of frontage on northern part of Milk Lake, between Buck Lake and Big Clear Lake.

[7]

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Designated “Rural” in the Township Official Plan, the subject property is zoned

Limited Service Residential Waterfront under the Township Comprehensive Zoning Bylaw No. 2003-75. C.

ANALYSIS AND FINDINGS

[8]

As a preliminary finding, I am satisfied the changes to the original application are

minor and, pursuant to subsection 45(18.1.1) of the Planning Act (“Act”), no further notice is required.

Application Must Satisfy Statutory Fourfold Test for a Minor Variance [9]

The Tribunal has the power to authorize the requested variances from the

provisions of the zoning by-law if, in its opinion, the application meets all four requirements under subsection 45(1) of the Act. The variances must: a) maintain the general intent and purpose of the official plan; b) maintain the general intent and purpose of the zoning by-law; c) be desirable for the appropriate development or use of the land, building or structure; and d) be minor. [10]

As subsection 45(18) of the Act provides, the Tribunal “may dismiss the appeal

and may make any decision that the committee could have made on the original application”. Therefore, this proceeding is a new hearing on the matter. Also, on any authority or permission it grants, the Tribunal has the power to impose terms and conditions it considers advisable, pursuant to subsection 45(9) of the Act.

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Witnesses [11]

Testifying in support of the appeal were Mike Keene, a professional planner

qualified to provide evidence in land use planning; Christine Woods, an ecological planner with the Conservation Authority (not called as an expert witness); Andrew Schmidt, a development review manager with the Conservation Authority, also not called as an expert witness; Tom Beaubiah, a conservation lands manager and biologist with the Conservation Authority (not called as an expert witness); Rob Snetsinger, qualified to provide evidence in biology and ecology; and Appellant Guy Thorne. [12]

Mr. Snelgrove did not testify or call any witnesses in support of his application.

However, in support of Mr. Snelgrove‟s application, the Township called on the testimony of the following individuals: Reginald Genge, qualified to provide evidence in lake capacity, water quality and environmental impact assessments, and whose testimony was augmented by his witness statement (Exhibit 9); and Lindsay Mills, a professional planner with the Township qualified to provide evidence in land use planning. [13]

Mr. Mills notably authored the April 13, 2017 Township planning report (Exhibit 1,

Tab 29) to the Committee of Adjustment recommending approval of the application “with conditions including a revised site plan agreement implementing the recommendations of the report dated October 27, 2016 from OLA”. The latter reference is to an October 27, 2016 preliminary Environmental Impact Assessment (Exhibit 1, Tab 20) authored by Mr. Genge, whose firm is called Ontario Lake Assessments & Environmental Education Services. [14]

Mr. Genge‟s preliminary Environmental Impact Assessment states that a “small

area, identified as environmentally sensitive on Schedule „D‟ Bedford District of the South Frontenac Township Zoning By-law, lays on the east side of the point of land proposed for the building envelope”. He concludes that the environmentally sensitive area “is not significant but does play a role in providing habitat for riparian species and possibly fish habitat and as such should not be filled/excavated or drained or physically

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disturbed”. He also concludes that Milk Lake is not a sensitive lake, and that “due to topographic constraints”, the proposed “building envelope location is essentially the best that can be achieved for the lot”. However, the proposed development location “cannot achieve the minimum 30 m setback from the lake on the west side nor the [environmentally sensitive] area on the east side”. [15]

Mr. Schmidt testified that, in his correspondence to the Township and the

Committee of Adjustment (Exhibit 1, Tabs 25 and 28), the Conservation Authority recommended that Mr. Snelgrove‟s minor variance application be denied, citing persisting concerns relating to the proposed development‟s negative impact on natural heritage features and water quality. Mr. Schmidt also highlighted the Conservation Authority‟s role in regulating development within 15 metres of a valley land, and that “the valley of Milk Lake is considered to extend inland to the top of the ridge”. [16]

Ontario Regulation 148/06 (“Regulation”) is issued pursuant to the Ontario

Conservation Authorities Act under the title: Cataraqui Region Conservation Authority: Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses. Section 3 of the Regulation provides that the Conservation Authority has the power to grant permission for development in areas within its jurisdiction (including the subject property) “if, in its opinion, the control of flooding, erosion, dynamic beaches, pollution or the conservation of land will not be affected by the development”. It was Mr. Schmidt‟s evidence that, in this case, “since there are alternative locations for development outside of the water setback, staff do not believe that the [Conservation Authority]‟s position will change”. [17]

In her testimony, Ms. Woods referred to her correspondence with the Township

concerning Mr. Snelgrove‟s 2006 application for consent to create the subject property. It was Ms. Woods‟ evidence that the Conservation Authority highlighted that neighbouring Buck Lake―approximately 70 metres from Milk Lake― “has been identified as an at capacity (highly sensitive) Lake Trout lake by the Ontario Ministries of the Environment and Natural Resources”, and that new development is not permitted

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within 300 metres of Buck Lake unless it can be demonstrated that runoff will either not drain into that lake, or take at least 300 metres before reaching it. [18]

The application for consent, dated September 7, 2006 (Exhibit 1, Tab 3)

describes the area of the proposed new lot as approximately 4.0468 hectares (10 acres), and the remaining lot‟s area as 34.3983 hectares (85 acres). Ms. Woods testified that, in reviewing the application for consent further to her review of the proposed new lot, she believed that the latter “did not contain a buildable envelope”. It was Ms. Wood‟s evidence that “Mr. Snelgrove suggested that an alternative would be to enlarge the lot to be severed to include lands between the driveway, the north ridge and the north watercourse”. Furthermore, a “suitable development envelope was identified on these lands, which would be large enough to accommodate a dwelling and septic system outside of the required setbacks from the top of bank and waterbody, and to provide access to Milk Lake”. Ms. Woods testified that this alternate location was northeast of the proposed development. [19]

The subject property, at 7.78 hectares (19.2 acres), is almost twice the size of

what the consent application proposed to create as a new lot. It was Mr. Keene‟s evidence that a 2007 site plan agreement for the subject property (Exhibit 1, Tab 16, Schedule B) demonstrates that the “severance envisioned two developable locations on the site”. I find that the subject property‟s actual size was meant to provide a building envelope acceptable to the Conservation Authority. [20]

On behalf of the Conservation Authority, Mr. Beaubiah reviewed Mr. Genge‟s

preliminary Environmental Impact Assessment of the proposed development. His testimony was augmented by his written comments included in the Conservation Authority‟s December 1, 2016 correspondence to the Township (Exhibit 1, Tab 25, pages 2-3). It was Mr. Beaubiah‟s evidence that Mr. Genge‟s preliminary Environmental Impact Assessment “provides extremely basic information with minimal consideration for fish habitat, but neglects other relevant sections of the PPS [Provincial Policy Statement], Natural Heritage Reference Manual, Significant Wildlife Habitat

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Guide, and ESA [Endangered Species Act]”. According to Mr. Beaubiah, Mr. Genge‟s assessment “does not review typical natural heritage values or assess the impacts of development”, and focuses on “building constraints rather than ecological considerations”. Therefore, the Conservation Authority was “unable to recommend acceptance of the preliminary EIA [Environmental Impact Assessment] as it does not include the relevant considerations and scope”. [21]

Mr. Snetsinger testified that his review of Mr. Genge‟s preliminary Environmental

Impact Assessment (Exhibit 14) identified several shortcomings. In essence, Mr. Genge‟s report failed to cover several important issues and was not sufficiently detailed. For example, it did not “determine the near shore nature of the fish habitat that might be at some threat from nearby development, such as water depths, substrate type, aquatic vegetation, bottom slope, shoreline stability, and evidence of fish nests”. Also, it did not address the proximity of Buck Lake, an “at-capacity lake trout lake” and the fact that a “prescribed 300 m setback may apply”, requiring further investigation and analysis. According to Mr. Snetsinger, the region contains several species at risk and special concern species, and the subject property is “within the regulated area of Gray Rat Snakes”. In addition, there is “a possible watercourse, there is wetland, there is fish habitat, and there may be other natural heritage features of importance […]”. Mr. Snetsinger testified that all of these issues required further investigation and analysis. [22]

Mr. Genge testified that he stood by his preliminary Environmental Impact

Assessment, and that this matter “was all about topography rather than water quality”. [23]

Mr. Thorne owns a cottage on Milk Lake. He testified that Milk Lake is a “very

quiet lake” with only three cottages, one of which also has frontage on Buck Lake. He has noticed snakes on the subject property, “once a six-footer”, and “has seen Milk snakes and water snakes” at his cottage, which is “more than 60 metres from the subject property”. He testified that Milk Lake drains into Buck Lake near his property, which is a source of concern regarding the proposed development and its potential impact on water quality.

[24]

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Mr. Keene‟s testimony was augmented by his planning opinion letter, dated

January 19, 2018 (Exhibit 17). It was Mr. Keene‟s evidence that the proposed development is inconsistent with the Provincial Policy Statement because it notably fails to demonstrate: that it would not “cause environmental or public health and safety concerns” 1; that it would maintain the “diversity and connectivity of natural features” and “the long-term ecological function and biodiversity of natural heritage systems”2; and that it would “protect, improve or restore the quality and quantity of water”3. [25]

Township Official Plan policies for development adjacent to lakes and rivers

under subsection 5.2.7(b) include the following: (i) All lands within 90 metres (295 ft.) of the highwater mark of all lakes and rivers which are not designated Environmental Protection are included as Environmentally Sensitive Areas. Where development and site alterations are proposed in Environmentally Sensitive Areas, it is the intent of this Official Plan that all buildings, campsites and structures not related to the use of the water and all sewage disposal system leaching beds be well set back from the highwater mark. More specifically, a minimum setback of 30 metres (98.4 ft.) from the highwater mark shall apply but greater setbacks may be required depending on conditions specific to individual sites. […] These measures are intended to minimize environmental and visual lake impacts by reducing phosphorus inputs, preventing erosion and by maintaining a natural appearance of the shorelines. […]. (Emphasis added)

(ii) In implementing subsection (i), it is intended that:

On lots created subsequent to the approval of this plan and having steep slopes, minimal woody vegetation cover, thin soils and/or soils with poor phosphorus retention capability, setbacks of 90 metres (295 ft.) may be required. (Emphasis added)
On vacant lots existing on the day of adoption of this Plan, a minimum 30 metre (98.4 ft.) setback from the high watermark for all proposed 1

Provincial Policy Statement, 2014, subsection 1.1.1c) Ibid., subsection 2.1.2. 3 Ibid., subsection 2.2.1 2

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structures shall be required. Consideration may be given to very slight reductions to the minimum 30 metre (98.4 ft.) setback requirement but only if it is not physically possible to meet the setback anywhere on the parcel. Where it is not physically possible to meet the setback, then the structure shall be constructed as far back as possible from the highwater mark. (Emphasis added)

[26]

As Mr. Keene pointed out, the subject property was created subsequent to the

adoption of the Official Plan, and may require setbacks of 90 metres. This is also a potential requirement under subsection 5.8.2(a) of Comprehensive Zoning By-law No. 2003-75. 3. Variances Do Not Meet the Four Tests Under the Act [27]

I prefer the land use planning evidence of Mr. Keene and the biology and ecology

evidence of Mr. Snetsinger. Based on the evidence, I find that the requested variances, both individually and collectively: a) do not maintain the intent and general purpose of the Township‟s Official Plan because the proposal does not locate development a minimum of 30 metres from the highwater mark; the proposed development may require setbacks up to 90 metres as it is considered within an Environmentally Sensitive Area; the proposal is within 300 metres of a highly sensitive Lake Trout lake (Buck Lake); and there are other locations on the subject property where development could occur while meeting the required setbacks; b) do not maintain the intent and general purpose of the zoning by-law because the proposal does not ensure that natural heritage features and hazards from the physical characteristics of the site are identified and impacts are mitigated, and the proposed development may require setbacks up to 90 metres; c) are not, from a planning and public interest point of view, desirable for the appropriate use of the land, building or structure on the property, and relative

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to the neighbouring lands, because the proposal fails to demonstrate that it would protect the environmental integrity and water quality of the lakes; and d) are not minor because the proposal fails to demonstrate that the reduced setbacks would not create an unacceptable adverse impact on water quality or the ecology. D.

ORDER

[28]

The Tribunal allows the appeal and the variances are not authorized.

“Michel Bellemare”

MICHEL BELLEMARE MEMBER

If there is an attachment referred to in this document, please visit www.elto.gov.on.ca to view the attachment in PDF format.

Local Planning Appeal Tribunal A constituent tribunal of Tribunals Ontario - Environment and Land Tribunals Division Website: www.elto.gov.on.ca Telephone: 416-212-6349 Toll Free: 1-866-448-2248

Page 188 of 191

February 7, 2019 Township of South Frontenac P.O. Box 100 4432 George St., Sydenham, ON K0H 2T0 Attention: Wayne Orr, Chief Administrative Officer

Dear Mr. Orr, Congratulations to The Council of the Township of South Frontenac on the continuation of the “South Frontenac Rides” committee. As requested, I would like to appoint Erin Hayes to continue working on this committee. Erin is a skilled Public Health Promoter on the Chronic Disease Prevention Team at KFL&A Public Health. She can continue to provide the “South Frontenac Rides” committee with expertise and direction for the promotion of a healthy active lifestyle. Sincerely,

Lisa Munday Manager, Chronic Disease Prevention CC: R. Sutherland

Page 189 of 191 Ministry of Finance Office of the Minister

Ministère des Finances Bureau du ministre

7th Floor, Frost Building South 7 Queen’s Park Crescent Toronto ON M7A 1Y7 Telephone: 416-325-0400 Facsimile: 416-325-0374

7e étage, Édifice Frost Sud 7 Queen’s Park Crescent Toronto ON M7A 1Y7 Téléphone: 416-325-0400 Télécopieur: 416-325-0374

February 13, 2019

Dear Head of Council: We are writing to provide you with an update on the 2019 Ontario Municipal Partnership Fund (OMPF). Recognizing that we are already well into the municipal budget year, the government will be maintaining the current structure of the OMPF for 2019 as well as Transitional Assistance. This means that the program and funding will remain virtually the same as in 2018, while allowing for annual data updates and related adjustments. We heard the concerns of municipalities and that is why we are now providing the certainty they need to begin finalizing their budgets. Ministry staff are working to finalize data updates to ensure the OMPF continues to be responsive to changing municipal circumstances as is the case under the current program. Allocation notices with funding details for each municipality, as well as supporting material, will be available in mid-March. At that time, the final 2019 funding envelope will also be announced. Consistent with prior years, Transitional Assistance will continue to gradually decline as fewer municipalities require this funding. As we communicated previously, Ontario inherited a $15 billion deficit. The rising cost of servicing our massive debt, if left unchecked, will imperil our hospitals, schools and other public services. We cannot allow this to happen. We continue to review government transfer payments, including the OMPF, as we work to put our province back on a sustainable and responsible fiscal path. In the coming months, we will continue to consult with municipalities to ensure the OMPF program is sustainable and focused on the Northern and rural municipalities that need this funding the most. As we noted in December, the OMPF will be reviewed. For this reason, we are committed to announcing 2020 allocations well in advance of the municipal budget year so that municipalities have appropriate time to plan.

…/cont’d -2-

Page 190 of 191

We respect our municipal partners and remain committed to listening and working together constructively to find smarter and more efficient ways to make life better for our communities.

Sincerely,

Original Signed by

Vic Fedeli Minister of Finance c:

The Honourable Steve Clark, Minister, Municipal Affairs and Housing Jamie McGarvey, President, Association of Municipalities of Ontario

Page 191 of 191

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-13 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of February 19, 2019 be confirmed.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 19 day of February, 2019. Read a first and second time this 19 day of February, 2019. Read a third time and finally passed this 19 day of February, 2019.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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