Body: Council Type: Minutes Meeting: Regular Date: February 19, 2019 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council February, 19, 2019 Time: 6:00 PM Location: Council Chambers
Meeting # 6 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Claire Dodds, Director of Development Services, Mark Segsworth, Director of Public Services, Louise Fragnito, Director of Corporate Services and Treasurer, Angela Maddocks, Clerk, Darcy Knott, Fire Chief. 1.
Call to Order
a)
Resolution Resolution No. 2019-06-01 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the Council meeting of February 19, 2019 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Mayor Vandewal declared a pecuniary interest with respect to Agenda Item 4(c) in Closed Session related to the collective bargaining mandate.
Approval of Agenda
a)
Resolution Resolution No. 2019-06-02 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the agenda be adopted as presented. Carried
Scheduled Closed Session
a)
Items to be discussed in Closed Session as per Section 239 (2) of the Municipal Act include: • a proposed or pending acquisition or disposition of land by the municipality or local board: Potential Land Purchase for Seniors Housing • labour relations or employee negotiations: Collective Bargaining Mandate Resolution No. 2019-06-03 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council move into closed session as per Section 239.2 of the Municipal Act, to discuss a proposed or pending acquisition or disposition of land by the municipality or local board - Property acquisition for Seniors Housing; and labour relations or employee negotiations - Collective Bargaining Mandate. Carried
Minutes of Council February, 19, 2019 b)
Potential Land Purchase for Seniors Housing
c)
Labour Relations - Collective Bargaining Mandate
d)
Resolution Resolution No. 2019-06-04 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Rise and Report from Closed Session
a)
Wayne Orr reported that Council had provided direction to staff in Closed Session regarding Seniors Housing and a collective bargaining mandate.
Delegations
a)
Meela Melnik-Proud, re: Walking bridge on Lot 6, Johnston Point A video taken by Matt Rennie that identified that a walking bridge has been installed on Lot 6 of Johnston Point was viewed by Council. In the video, Mr. Rennie highlighted evidence of cut trees and vegetation removal in order to install posts to support the bridge span. Meela Melnik-Proud reiterated concerns about the affect of this bridge on the environment as it is not a clear span bridge. She noted that the installation of the bridge demonstrates further non-compliance by the developer as the OMB ruling had not considered it “development” as it would be clear spanning from a “non-provincially significant wetland” to another. The bridge was installed after March 2018 and before May 2018 before Council singed the Condominium Agreement. Ms. Melnik-Proud questioned whether the Conservation Authority or South Frontenac was aware of this, who permitted it? The provincial and public interest should be safeguarded however there is no evidence of anyone tracking the cumulative violations. She noted that this is the second time concerns have been brought forward about violations and clearly there are issues with the effectiveness of the conditions of draft plan approval. Ms. Melnik-Proud requested clarity on several issues, a copy of her presentation will be included in the March 5, 2019 Council agenda. Wayne Orr, Chief Administrative Officer confirmed that to date, the township does not have a signed copy of the condominium agreement and therefore unable to enforce any conditions without it. The timeline to complete conditions is the end of June at which time the final conditions will be reviewed and conclusively ensured that all are met. The township will then have the authority to go on site in order to assess and enforce the condominium agreement before signing off. At this point, the property is still considered private property, the developer could cut trees, however this action could prohibit them from getting final approval. The township authority and ability to restrict comes as a “caveat” to the application.
Public Meeting - n/a
Approval of Minutes
a)
February 5, 2019 Council meeting Resolution No. 2019-06-05
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Minutes of Council February, 19, 2019 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the minutes of the February 5, 2019 Council meeting be approved. Carried 10.
Business Arising from the Minutes
a)
Z-19/01- Rezone Concession 8, Part Lot 1, Storrington, 4065 Hiawatha Lane See By-law 2019-10
b)
Z-19/02-Rezone Concession 3, Part Lot 20, Bedford, 114 Northwood Lane See By-law 2019-11
c)
Code of Conduct - Council Staff Relationship Policy See By-law 2019-12
d)
Notice of Motion - Strategic Planning Resolution No. 2019-06-06 Moved by Councillor Ruttan Seconded by Councillor Revill Whereas, the intent of a Strategic Plan is to: • set direction and priorities • align resources with priorities • simply decision making; and • communicate the message effectively Therefore be it resolved that Council direct staff to develop a timeline for Council’s Strategic Planning Process, which includes: • community consultation; and • adoption before and consideration in the 2020 budget discussions And further that once the process and the resulting Strategic Plan is adopted, that staff: • develop operation plans for the implementation of the plan; • link the adopted operational initiatives to the 2021 and subsequent Budget submissions; and • report on the progress of implementing the plan on a quarterly basis, commencing in 2021. Carried
Reports Requiring Action or Direction
(Carried over from February 12, 2019 Committee of the Whole Agenda) a)
Draft Tree Canopy By-law This report was originally included in the agenda for the February 12, 2019 Committee of the Whole meeting that was cancelled due to inclement weather, and was modified to reflect that the Mayor received communication from the Province indicating that the requirement will not be enforced by the Ministry and that the requirement will be repealed in forthcoming legislation. Council directed staff to look at tree cutting within the 30 metre setback from the water as generally they felt a by-law to prohibit this action would be useful and beneficial from a development perspective.
b)
Pregnancy and Parental Leaves for Council
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Minutes of Council February, 19, 2019 Resolution No. 2019-06-07 Moved by Councillor Revill Seconded by Councillor Ruttan That Council adopt the Pregnancy and/or Parental Leaves for Members of Council Policy. Carried c)
Seniors Housing Update
d)
Budget Revisions
Reports Requiring Action
a)
Ministry of Natural Resources and Forestry Agreement With the consensus of Council, agenda items 12 (a) and (b) were moved up on the agenda to allow for the Fire Chief to leave the meeting as early as possible to allow for travel time to Gravenhurst. Resolution No. 2019-06-08 Moved by Councillor Ruttan Seconded by Councillor Revill That Council authorizes the Mayor and Clerk to sign the Municipal Forest Fire Management Agreement for the period April 1, 2019 to March 31, 2024. Carried
b)
Surplus Old Perth Road (6) and Burnt Hills (9) Firehalls Resolution No. 2019-06-09 Moved by Councillor Revill Seconded by Councillor Ruttan That Council: Declare the land and building associated with the Burnt Hills Fire Hall to be surplus and direct staff to proceed with serving public notice of Council’s intent to sell the Burnt Hills property; and Declare the Old Perth Road Fire Hall building to be surplus and direct staff to proceed with the decommissioning of the site as budgeted and obtain pricing for the demolition of the facility. Carried
c)
McFadden Road Subdivision - Cash-in-lieu of Parkland Resolution No. 2019-06-10 Moved by Councillor Ruttan Seconded by Councillor Revill That Council accept the amount of $5,750 as the cash-in-lieu payment for the McFadden Road Plan of Subdivision 10T-2017-001 (5550 McFadden Road). Carried
d)
Investment Update Resolution No. 2019-06-11 Moved by Councillor Revill Seconded by Councillor Ruttan That Council support the recommendation of the Corporate Services Committee and that no change be made to the Township’s current investment strategy. Carried
e)
Cemetery Service Contract
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Minutes of Council February, 19, 2019 Resolution No. 2019-06-12 Moved by Councillor Leonard Seconded by Councillor Roberts That Council support the recommendation of the Corporate Services Committee for the extension of the contracts for sales/administration services, grave excavation and cemetery maintenance to D.G. Younge Concrete Burials Vaults for the two year period of May 1, 2019 to April 30, 2021, subject to a reasonable price adjustment. Carried f)
2019 Budget including PSAB Budget Resolution No. 2019-06-13 Moved by Councillor Roberts Seconded by Councillor Leonard That Council approve and adopt the combined 2019 Capital and Operating budgets requiring $19,741,688 to be raised by taxation. That Council also approve the 2019 PSAB budget as attached to the report dated February 19, 2019. Carried
g)
PW-2019-01 - 2019 Surface Treatment Program Resolution No. 2019-06-14 Moved by Councillor Leonard Seconded by Councillor Roberts That Council approves the bid of Smiths Construction Company for the supply and application of the Township’s Surface Treatment in the amount of $722,070.00, including all applicable taxes. Carried
h)
PW- 2019-02 - Tandem Dump Truck Resolution No. 2019-06-15 Moved by Councillor Roberts Seconded by Councillor Leonard That Council approve the submission from Tallman Truck Centre, for Tender PW-2019-02, tandem dump truck complete with ELP Snowplow Equipment and Cirus Controller, in the amount of $300,131.87, including HST. Carried
i)
Quinte Conservation, re: Support for Climate Change Innovation Program Resolution No. 2019-06-16 Moved by Councillor Leonard Seconded by Councillor Roberts That the Township of South Frontenac reconfirms their support of Quinte Conservation’s application for funding to the Climate Change Innovations Program so they can carry out climate change monitoring and assist the eighteen member municipalities with the preparation of drought management plans and drought preparedness. Carried
Committee Meeting Minutes
a)
Corporate Services Committee meeting held May 8, 2018 Resolution No. 2019-06-17
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Minutes of Council February, 19, 2019 Moved by Councillor Roberts Seconded by Councillor Leonard That Council receives for information the minutes of the May, 8, 2018 Corporate Services Committee meeting. Carried 14.
By-laws
a)
By-law 2019-10 - Rezone Concession 8, Part Lot 1, Storrington District - 4065 Hiawatha Lane Resolution No. 2019-06-18 Moved by Councillor Leonard Seconded by Councillor Roberts That the following by-laws be given first and second reading: • By-law 2019-10 • By-law 2019-11 • By-law 2019-12 Carried Resolution No. 2019-06-19 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-10, being a by-law to amend By-law 2003-75, as amended, to rezone land from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Services Residential (RSLW), Concession 8, Part Lot 15, Part 1, RP 13R-21788, District of Storrington, be given third reading, signed and sealed. Carried
b)
By-law 2019-11 - Rezone Concession 3, Part Lot 20, Bedford District - 114 Northwood Lane Resolution No. 2019-06-20 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-11, being a by-law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) to Residential Limited Service Waterfront (RLSW), Concession 3, Part Lot 20, District of Bedford, be given third reading, signed and sealed. Carried
c)
By-law 2019-12 - Adopt Code of Conduct and Council Staff Relationship Policy Resolution No. 2019-06-21 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2019-12, being a by-law to adopt a Council Code of Conduct, Complaint Protocol and a Council Staff Relationship Policy and delegate to the Integrity Commissioner the authority to impose penalties under the Code of Conduct, be given third reading, signed and sealed. Carried
Reports for Information
a)
Council Remuneration and Expenses (February 12)
b)
Development Charges Reporting (February 12)
c)
Accounts Payable and Payroll Listing
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Minutes of Council February, 19, 2019 d)
PW-2019-03 - Microsurfacing
e)
PW-2019-09 - Street Sweeping & Catch Basin Cleaning 2019-2021
f)
PW-2019-10 - Crack Sealing Program
g)
New Administration Office - Shared Facility Analysis
h)
Building Activity Report - 4th Quarter 2018 (revised to include closed permits)
Information Items
a)
Local Planning Appeal Tribunal - Decision on Snelgrove Minor Variance - Frye Lane
b)
Appointment of Erin Haynes, Chronic Disease Prevention, KFLA Public Health to South Frontenac Rides
c)
Vic Fedeli, Minister of Finance, re: 2019 Ontario Municipal Partnership Fund
Notice of Motions - n/a
Announcements/Statements by Councillors
a)
Councillor Barr extended an invitation to the Bedford Historical Society Open House on February 23, 2019 from 10:00 am to 3:00 pm at Glendower Hall.
b)
Councillor Sutherland thanked staff from the Public Services Department and Fire Services for their assistance with the community skate under the lights on Sydenham Lake on February 16, 2019.
c)
Deputy Mayor Sleeth commended the Public Services Department for the great job they have done lately given the weather conditions.
d)
Mayor Vandewal extended best wishes to Councillor Barr on her upcoming surgery.
e)
Mayor Vandewal assured Council that he would not support any extension to the Johnston Point agreement at the County.
Question of Clarity (from the public on outcome of agenda items)
a)
Craig Bakay asked for clarification on the Rise and Report out of Closed Session and Agenda Item 10 (c) as he felt some of the discussion from the Closed Session was reflected in the open session report.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2019-13 Resolution No. 2019-06-22 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2019-13, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 19 day of February, 2019. Carried
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Minutes of Council February, 19, 2019 Resolution No. 2019-06-23 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-13, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 19 day of February, 2019. Carried 22.
Adjournment
a)
Resolution Resolution No. 2019-06-24 Moved by Councillor Sutherland Seconded by Councillor Barr That the Council meeting of February 19, 2019 be adjourned at 8:14 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 8 of 8
