Body: Council Type: Minutes Meeting: Regular Date: June 19, 2018 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council June, 19, 2018 Time: 5:00 PM Location: Council Chambers
Meeting # 15 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Tim Laprade, Arena & Recreation Supervisor, Angela Maddocks, Deputy Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2018-15-01 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the Council meeting of June 19, 2018 be called to order at 5:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Barr declared a pecuniary interest with respect to Item 4(d) property acquisition and page 10 of Item 14 (a) Accounts Payable and Payroll Listing.
b)
Mayor Vandewal declared a pecuniary interest with respect to page 10 of Agenda Item 14 (a) Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2018-15-02 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the agenda be approved as presented. Carried
Scheduled Closed Session
a)
Closed Session Items - Litigation, Property Acquisition and Approval of Minutes Resolution No. 2018-15-03 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council move into closed session to approve minutes of the June 5, 2018 Closed Session and to discuss litigation and property acquisition. Carried
b)
Minutes of June 5, 2018 Closed Session
c)
Litigation
Minutes of Council June, 19, 2018 d)
Property Acquisition
e)
Property Acquisition
f)
Move out of Closed Session Resolution No. 2018-15-06 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council move out of closed session. Carried
***Recess - for Volunteer Awards and to reconvene at 7:00 p.m. for Open Session 6.
Presentation of Volunteer Recognition Awards
a)
Volunteer Recognition Awards for 2017 were presented to Kim Deline, Mary Jo Dowker, Kerry Fox, Marilyn and Boyd Goodberry.
Rise & Report
a)
Property Acquisition Resolution No. 2018-15-07 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council authorize staff to approach identified property owners for the acquisition of property adjacent to Green Bay Road for the purposes of road widening during upcoming construction; AND THAT the Mayor and the Clerk be authorized to complete the purchase at a rate of approximately $5000 per acres, plus legal fees; AND THAT funding for this purchase come from within the approved budget for the Green Bay project. Carried
Delegations
a)
Chris Wilcox, Jevon Austin, Philippe Archambault, Dave Fish, re: Temporary Speed Humps Jevon Austin shared his concern about road safety in the Silverwood Drive neighbourhood. He is looking for help in finding solutions for the ongoing problem of speeding and traffic safety. Residents are prepare to help raise funds for the purchase of speed humps. Chris Wilcox wants his children to be safe. He has educated his children about road safety however he is still concerned about speeding and is open to suggestions for addressing his concerns. Philippe Archambault noted the speed hump and the camera to show speed limits that were helpful. He recognized that there is a criteria approved by Council for speed humps. He is still looking for a solution and believes traffic calming measures could be considered. Mayor Vandewal noted that there is statistics readily available from the Public Works Department on traffic counts and speeds of vehicles for this area. He noted that Council gave staff direction to deal with requests for installing temporary speed humps.
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Minutes of Council June, 19, 2018 Councillor Sutherland noted the policy for reduction of speed limits that can be found on the township website. Councillor Schjerning asked about rotating the portable sign that shows the speed limit. Mark Segsworth noted the rotation will commence in July and will be moved around the entire township. 9.
Public Meeting - n/a
Approval of Minutes
a)
Council Meeting of June 15, 2018 Resolution No. 2018-15-08 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approve the minutes of the June 5, 2018 Council meeting. Carried
Business Arising from the Minutes
a)
Appointment of Building Inspector See By-law 2018-37
b)
Appointment of Bell Rock Community Group as Committee of Council See By-law 2018-38
c)
Zoning Amendment - Concession V, Part of Lot 6, Portland District: Kerr See By-law 2018-39
d)
Zoning Amendment - Concession XI, Part of Lot 19, Portland District: McPherson See By-law 2018-40
e)
Zoning Amendment - Concession III, Part of Lot 20, Storrington District: Fillion/Gibson See By-law 2018-41
f)
Zoning Amendment - Concession VIII, Part of Lot 15, Storrington District: Briscoe See By-law 2018-42
Reports Requiring Action
a)
Revised Road Closure By-laws See By-laws 2018-44- to By-law 2018-47
b)
County Gateway Signage Resolution No. 2018-15-09 Moved by Councillor Barr Seconded by Councillor Roberts
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Minutes of Council June, 19, 2018 THAT Council authorize the installation of County Gateway signage on Township owned road allowances AND THAT Council acknowledge that existing Township Gateway Signage will be, in some locations, relocated at the expense of the County to allow for the County sign to be visible before the Township sign. Carried c)
Desert Lake Causeway Culverts Resolution No. 2018-15-10 Moved by Councillor Roberts Seconded by Councillor Barr THAT Council formally confirm that the culverts on Desert Lake Causeway be replaced with similar sized culverts subject to Conservation approvals. Carried
Committee Meeting Minutes
a)
South Frontenac Recreation Committee meeting held April 16, 2018
b)
Bedford District Recreation Committee meeting held May 23, 2018
c)
Portland District Recreation Committee meeting held May 22, 2018 Resolution No. 2018-15-11 Moved by Councillor Barr Seconded by Councillor Roberts THAT Council receives for information the minutes of the following committee meetings: • South Frontenac Recreation Committee meting held April 16, 2018 • Bedford District Recreation Committee meeting held May 23, 2018 • Portland District Recreation Committee meeting held May 22, 2018 Carried
By-laws
a)
By-law 2018-37 - Appointment of Building Inspector Resolution No. 2018-15-12 Moved by Councillor Barr Seconded by Councillor Roberts THAT the following by-laws be given first and second reading: • By-law 2018-37 • By-law 2018-38 • By-law 2018-39 • By-law 2018-40 • By-law 2018-41 • By-law 2018-42 • By-law 2018-44 • By-law 2018-45 • By-law 2018-46 • By-law 2018-47 Carried Resolution No. 2018-15-13 Moved by Councillor Barr Seconded by Councillor Roberts
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Minutes of Council June, 19, 2018 THAT By-law 2018-37, being a by-law to appoint a Building Inspector, be given third reading, signed and sealed. Carried b)
By-law 2018-38 - Appoint Bell Rock Community Hall Committee as Committee of Council Resolution No. 2018-15-14 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2018-38, being a by-law to appoint persons including Council members to various committees and associations, be given third reading, signed and sealed. Carried
c)
By-law 2018-39 - Kerr Rezoning - Concession V, Part of Lot 6, Portland District Resolution No. 2018-15-15 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2018-39, being a by-law to amend By-law 2003-75 as amended, to rezone lands from Rural Zone (RU) to Special Urban Commercial Zone (UC-29H), Part Lot 6, Concession V, District of Portland, be given third reading, signed and sealed. Carried
d)
By-law 2018-40 - McPherson Rezoning - Concession XI, Part of Lot 19, Portland District Resolution No. 2018-15-16 Moved by Councillor Sleeth Seconded by Councillor McDougall THAT By-law 2018-40, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Rural (RU) Zone to Special Waterfront Residential (RW-41) Zone, Part Lot 19, Concession XI, District of Portland, be given third reading, signed and sealed. Carried
e)
By-law 2018-41 - Fillion/Gibson Rezoning - Concession III, Part of Lot 20, Storrington District Resolution No. 2018-15-17 Moved by Councillor Sutherland Seconded by Councillor Sleeth THAT By-law 2018-41, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Urban Residential-First Density Zone (UR-1) to Urban Commercial Zone (UC) Part Lot 20, Concession III, District of Storrington, be given third reading, signed and sealed. Carried
f)
By-law 2018-42 - Briscoe Rezoning - Concession VIII, Part of Lot 15, Storrington District Resolution No. 2018-15-18 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT By-law 2018-42, being a by-law to amend By-law 2003-75 as amended, to rezone lands from Special Recreational Resort Commercial Zone (RRC-4) to
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Minutes of Council June, 19, 2018 Limited Service Residential-Waterfront Zone (RLSW), Part of Lot 15, Concession VIII, District of Storrington, be given third reading, signed and sealed. Carried g)
By-law 2018-44 - Road Closure - Concession XIII between Lots 6 and 7, Storrington District Resolution No. 2018-15-19 Moved by Councillor Sutherland Seconded by Councillor Sleeth THAT By-law 2018-44, being a by-law to repeal By-law 2017-33, to stop up close and sell portions of an unopened road allowance between Lots 6 and 7, Concession XIII, Storrington District, be given third reading, signed and sealed. Carried
h)
By-law 2018-45 - Road Closure - Concessions II and Concession III, Part of Lot 18, Bedford District Resolution No. 2018-15-20 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT By-law 2018-45, being a by-law to repeal By-law 2017-52, to stop up, close and sell portions of an unopened road allowance lying in part of Lot 18, between Concessions II and III, Bedford District, be given third reading, signed and sealed. Carried
i)
By-law 2018-46 - Road Closure - Concession I between Lots 6 and 7, Loughborough Resolution No. 2018-15-21 Moved by Councillor Sutherland Seconded by Councillor Sleeth THAT By-law 2018-46, being a by-law to repeal By-law 2017-75, to stop up, close and sell a portion of an unopened road allowance in Concession I, between lots 6 and 7, Loughborough District, be given third reading, signed and sealed. Carried
j)
By-law 2018-47 - Road Closure - Concessions IX and X, Part of Lot 20, Storrington Resolution No. 2018-15-22 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT By-law 2018-47, being a by-law to repeal By-law 2018-22 and to stop up, close and sell a portion of an unopened road allowance lying between Concessions IX and X, in Part of Lot 20, Storrington District, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Councillor Revill - Report on Cooper Rezoning Application - Fairhaven Lane Councillor Revill has talked to the Health Inspector who is willing to consider the application if water is diverted from the site, there is a fair bit of run off. He acknowledged that the Planning Department has recommended denial of this application however he felt the applicant should be given the opportunity to
Page 6 of 8
Minutes of Council June, 19, 2018 decide whether they wish to proceed with the water diversion as this would be a significant investment. Councillor Barr agreed it should be left up to the applicant and give them an opportunity to consider a different septic system. 16.
Information Items
a)
Letter from the Battersea Loughborough Lake Association, re; Johnston Point Draft Condominium Agreement
b)
Letter from Alan Cohen, Lawyer for Gary Beach, re: Draft Plan of Condominium
Notice of Motions - n/a
Announcements/Statements by Councillors
a)
Mayor Vandewal congratulated Lindsay Mills on his upcoming retirement and extended best wishes on behalf of Council.
b)
Mayor Vandewal noted the Canada Day brochure distributed by Councillor Roberts for Storrington District. He reminded Council of the grand opening of the Perth Road Fire Hall on June 23, 2018.
c)
Councillor Sleeth commended the Administrative Assistant in the Building Department on how she dealt with a difficult customer looking for an inspection.
d)
Upon Council’s request, Mark Segsworth provided updates on the ongoing construction projects. He noted that the Bedford Road and Harrowsmith Intersection projects will not be completed by Canada Day due to difficulties with concrete contractors.
Question of Clarity (from the public on outcome of agenda items)
a)
Fran Willes sought clarification on agenda items 15 a) and 15 b) concerning Johnston Point. Wayne Orr indicated that Council approved the Condominium Agreement on June 5 and have instructed that the registration be delayed until all other documents are ready for registration.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-48 Resolution No. 2018-15-23 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT By-law 2018-48, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 19 day of June 2018. Carried Resolution No. 2018-15-24 Moved by Councillor Sleeth Seconded by Councillor Sutherland
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Minutes of Council June, 19, 2018 THAT By-law 2018-48, be given third reading, signed and sealed. Carried 22.
Adjournment
a)
Resolution Resolution No. 2018-15-25 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT the Council meeting of June 19, 2018 be adjourned at 7:45 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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