Council - 19 Mar 2019 - Agenda — North Frontenac News Media

Published March 19, 2019

Word Count 23915 words

Reading Time 113 min read

Body: Council Type: Agenda Meeting: Regular Date: March 19, 2019 Collection: Council Agendas Municipality: South Frontenac

[View Document (PDF)](/docs/south-frontenac/Agendas/Council/2019/Council - 19 Mar 2019 - Agenda.pdf)

Document Text

Page 1 of 79

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: 5:30 PM, DATE: Tuesday, March 19, 2019 PLACE: Council Chambers. 1.

Meeting with Southern Frontenac Community Services

Anticipated one hour meeting with light refreshments (at 5:30 pm) to be included.

Call to Order - Regular Meeting - 7:00 pm

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Scheduled Closed Session - n/a

Delegations - n/a

Public Meeting

Resolution

Rezoning of Concession 13, Part Lot 25, Loughborough District 179 Burnt Point Lane

4 - 10

Rezoning of Concession 3, Part Lot 6, Bedford District - 71 Second Heaven Lane

11 - 15

Resolution

Approval of Minutes

March 5, 2019 Council Meeting

16 - 19

March 12, 2019 Committee of the Whole Meeting

20 - 22

Business Arising from the Minutes

2018 Annual Report on Drinking Water Quality - Sydenham Water Treatment Plant (resolution)

Sydenham Water Plant

23 - 24

Support for Township of South Stormont resolution regarding OMPF Funding

25 - 26

Notice of Motion - Recreation Committee Re-Appointments (See Bylaw 2019-16)

Page 2 of 79

Notice of Motion - Contract Language

Reports Requiring Action

Trailer By-law Extension (See By-law 2019-18)

29 - 30

Community Grant Program

31 - 34

MFIPPA Coordinator (See By-law 2019-17)

Committee Meeting Minutes

Harrowsmith Beautification Committee meeting held February 13, 2019

Corporate Services Committee meeting held February 12, 2019

By-laws

By-law 2019-15 - Tax Levy

By-law 2019-16 - Recreation Committee - Temporary Appointments

By-law 2019-17 - Appoint a MFIPPA Coordinator

By-law 2019-18 - Trailer License Fee

Reports for Information

Accounts Payable and Payroll Listing

Tender PW-2019-04 Half Ton Extended Cab 4 X 4 Truck

Tender PW-2019-11 Multi-Year Pavement Marking

Annual Repayment Limit- Long Term Debt Financial Obligations

67 - 69

OMPF Funding

70 - 72

Information Items

Chief Administrative Officer - Job Posting and Description

73 - 76

Monte McNaughton, Minister of Infrastructure, re: ICIP Funding

77 - 78

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

37 - 39

40 - 48 49 50 - 51 52

53 - 64

Page 3 of 79

Closed Session

As per Section 239.2 of the Municipal Act (2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (c)a proposed or pending acquisition or disposition of land by the municipality or local board; and to approve minutes of previous closed sessions.

Minutes of December 11, 2018 Closed Session - Committee of the Whole Minutes of January 15, 2019 Closed Session - Committee of the Whole Minutes of February 19, 2019 Closed Session - Council

Property Acquisition - to be tabled at the meeting

Resolution

Confirmatory By-law

By-law 2019-19

Adjournment

Page 4 of 79

Report to Council Development Services - Planning Public Meeting Report – Zoning Bylaw Amendment Report Date:

March 11, 2019

Application No:

Z-19/03

Owner:

Robert Rice

Location of Property:

Part Lot 25, Concession 13, District of Loughborough, Township of South Frontenac, municipally known as 179 Burnt Point Lane Purpose of Application: Rezone the severed lands from Rural (RU) Zone to site specific Limited Service Residential Waterfront (RLSW-122) and rezone the retained lands from Rural (RU) Zone to Limited Service Residential Waterfront (RLSW) as a condition of a consent application S-59-18-L Date of Public Meeting: March 19, 2019

Recommendation It is recommended that South Frontenac Council receive comments from the public and pending comments received to direct staff to prepare a bylaw to Rezone the severed lands from Rural (RU) Zone to site specific Limited Service Residential Waterfront (RLSW-122) and rezone the retained lands from Rural (RU) Zone to Limited Service Residential Waterfront (RLSW) as a condition of consent application S-59-18-L.

Proposal An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning Bylaw 2003-75 to rezone the subject property owned by Rob Rice for the severed lands from Rural (RU) Zone to site specific Limited Service Residential Waterfront (RLSW-122) and rezone the retained lands from Rural (RU) Zone to Limited Service Residential Waterfront (RLSW) as a condition of a consent application S-59-18-L in order to fulfill condition 9 of consent application S-5918-L for the creation of one new waterfront lot that was processed by the Township in October 2018. Under the Planning Act, a public meeting is required to be held to receive comments from citizens on the proposed rezoning. With the information presented, planning staff are recommending that Council receive comments but defer passing a bylaw until a later Council meeting to allow staff to incorporate comments received.

Background The subject property has received provisional consent approval for application S-59-18-L for the creation of one new residential limited services waterfront lot from an existing property at Part Lot 25, Concession 13, District of Loughborough, municipally known as 179 Burnt Point Lane. The severed lands will consist of approximately 22 acres with 91 metres of frontage along Burnt Point Lane from the existing 29 acre lot and 182 metres of frontage along Buck Lake. The retained lands consist of approximately 7 acres in area with approximately 274 metres of frontage along Buck Lake and Burnt Point Lane terminating at the subject property. The retained land will be irregularly shaped due to the configuration of the shoreline and the natural topography of the lot. A new entrance and driveway will be constructed from Burnt Point Lane to provide access for the severed lot. The existing lot has frontage on Burnt Point Lane with waterfrontage along Buck Lake (South Basin) and is heavily vegetated with some cleared trails on the property. The South Basin of Buck Lake is an at-capacity lake trout lake; stricter development controls are in place for the creation of new lots within 300 metres of at-capacity lakes. An Environmental Impact Assessment, prepared by Ontario Lake Assessments Environmental Consulting in August 2018, was submitted in support of the consent application. The EIA demonstrates the strict and protective conditions required by MOECC for the new lot on a “at capacity” lake that can be achieved through the rezoning of the severed property in order to ensure 1

Page 5 of 79

Report to Council Development Services - Planning that there will be no impact to the water quality of Buck Lake nor to the habitat for lake trout as a result. A location for the septic system has been identified that meets the Ministry of the Environment, Conservation and Parks (formerly Ministry of the Environment and Climate Change) policies for development on at-capacity lakes. The requirements of the EIA will be addressed in the Zoning Bylaw Amendment for the new lot. All development or site alterations on or adjacent to a sensitive lake trout lake is also subject to Site Plan Control. A cottage is presently being constructed on the retained lands to replace the original cottage that was lost to fire; beyond the construction of the cottage no additional development is proposed for the retained lands. The retained lot is accessed by a private lane. The current zoning on the retained parcel is Rural which requires frontage on a public road. As the retained lands will continue to be accessed by a private lane, it is proposed as part of this rezoned application for the retained lands owned by Rob Rice will be rezoned from Rural (RU) Zone to Limited Service Waterfront Residential (RLSW) Zone to recognize this. Provincial Policy Statement (2014) The 2014 Provincial Policy Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. The PPS promotes efficient land use and development patterns that support strong, liveable and healthy communities, protect the environment and public health and safety, and facilitate economic growth. When assessing consent applications on rural lands, planning authorities must comply with Section 1.1.5.1 of the PPS; this section requires application of relevant policy of Section 1: Building Healthy Communities, Section 2: Wise Use and Management of Recourses, and Section 3: Protecting Public Health and Safety by the approval authority. Section 1: Building Healthy Communities of the PPS promotes the building of strong, healthy communities and includes policies about avoiding development and land use patterns which may cause environmental or public health and safety concerns. Section 1.1.5.2 of the PPS permits limited residential development on rural lands in addition to resource-based recreational uses in Ontario municipalities and in Section 1.1.5.4 promotes development that is compatible with the rural landscape and can be sustained by rural service levels. Section 1.1.4.1 a. speaks to building upon rural character and leveraging rural amenities. The creation of one new rural waterfront residential lot that is accessible by private lane has received provisional consent approval through the Committee of Adjustment. Section 2: Wise Use and Management of Resources of the PPS contains policies that encourage the protection of natural heritage, water, agricultural, mineral and cultural heritage and archaeological resources for their economic, environmental and social benefits. The South Basin of Buck Lake is identified as an at-capacity lake trout lake. Policies in the PPS speak to the protection to development and site alteration shall not be permitted in fish habitat except in accordance with provincial and federal requirements. Section 2.2 Water requires planning authorities to protect, improve or restore the quality and quantity of water by ensuring consideration of environmental lake capacity, where applicable. This rezoning implements recommendations of the Environmental Impact Assessment completed to support this creation of a new waterfront lot on Buck Lake. Section 3: Protecting Public Health and Safety directs development away from areas of natural or human-made hazards where there is an unacceptable risk to public health or safety or of property damage. No natural or human-made hazards were identified on the subject property or neighbouring property that would impact public health and safety. County of Frontenac Official Plan, 2016 The County of Frontenac Official Plan is a framework for guiding development in the County through the management and protection of the natural environment and by providing direction and influence on growth patterns. It is focused on the six themes of economic sustainability, growth management, community building, housing and social services, heritage and culture, and environmental sustainability. 2

Page 6 of 79

Report to Council Development Services - Planning Section 3.3 Rural Lands provides policies for all lands outside of the settlement areas. The Plan recognizes that rural lands are used as an alternative location for those preferring a rural lifestyle. Section 3.3.3.4 Special Policies – Waterfront Area list an overall goal of the Plan to improve and protect the waterfront areas in Frontenac County as a significant cultural, recreational, economic, and natural environment resources and to maintain or enhance the quality of the land areas adjacent to the shore. Sufficient area exists on the severed lands to meet the required waterbody setbacks. Section 7 – Environmental Sustainability includes policies for the protection of lake trout lakes including the prohibition of development within 300 metres of an at-capacity lake trout lake unless the Township Official plan contains policies to protect lake trout lakes including exceptions to the prohibition of development near at-capacity lakes, such as tile field setbacks. Section 4.2: Servicing provides policies for the use of private services provided that site conditions are suitable for the long-term provision of such services with no negative impacts. KFL&A Public Health was circulated the application at the time of the consent application S-59-18-L and had no objection to the proposed severance as confirmed in their correspondence provided June 26, 2018. A site visit was conducted by Victor Castro of the Ministry of the Environmental and Climate Change (now MECP) to verify the location of the septic system. Mr. Castro confirmed the location of the building site and septic system met the Ministry’s policies for at-capacity lakes. Township of South Frontenac Official Plan, 2003 The subject property is designated as Rural in the Township of South Frontenac Official Plan. Policies of the Rural designation speak to permitting development that is consistent with maintaining the Township’s rural, natural heritage, and cultural landscape. Section 5.7.7 Limited Service Residential Policies permit limited non-agricultural development within the Rural area. As a rule, the minimum lot sizes are to be 1 hectare with 76 metres (250 feet) of frontage along a private road and 91 metres of frontage along the waterfront for waterfront lots. Further, a maximum of three new limited services residential severances may be permitted from a lot existing as of the date of adoption of the Plan. The new lot is to required to be serviced by private water and sanitary sewage disposal systems. Township of South Frontenac Comprehensive Zoning Bylaw, 2003 The property is zoned Rural (RU) in the Township of South Frontenac Comprehensive Zoning Bylaw. The intent of the RU zone is to permit uses that are compatible with the rural landscape on larger lots. As a condition of provisional consent, the severed lands are proposed to be rezoned to the site specific Limited Service Residential – Waterfront (RLSW-122). The retained parcel is currently zoned Rural (RU) and will be rezoned to Limited Service Waterfront Residential (RLSW) Zone to recognize that the severed lot is a waterfront lot that is accessed by a private lane.. An Environmental Impact Assessment was completed by Ontario Lake Assessments & Environmental Education Services (August 2018) to permit development on the South Basin of Buck Lake, an at-capacity lake trout lake. The recommendations of the EIA included establishing a setback of 45m for all buildings on the severed lot, and a setback of 36 metres for the septic system. These setbacks are addressed in the Zoning By-law Amendment for the severed lot.

Agency Analysis and Comments Comments were received from KFL&A Public Health, the Cataraqui Region Conservation Authority and the Ministry of the Environment, Conservation and Parks in review of Consent Application S-5918-L for the creation of the new lot. The agencies had no objections to the severance at the time of provisional consent subject to their conditions being met. No additional comments were received in review of the rezoning application.

Public Comments At the time of writing, no formal comments have been received from the public. The intent of the public meeting is to receive comments from the public.

Page 7 of 79

Report to Council Development Services - Planning Submitted by: Trudy Gravel, CPT, AMCT, Planner, Township of South Frontenac Approved by: Claire Dodds, MCIP, RPP, Director of Development Services, Township of South Frontenac Date of Site Visit: February 28, 2019 Attachments:

Draft Zoning By-law & Mapping

Page 8 of 79

Township of South Frontenac By-law 2019-** Being a by-law to amend By-Law Number 2003-75, as amended, to rezone severed lands from Rural (RU) Zone to site specific Limited Service Residential Waterfront (RLSW-122) and rezone retained lands from Rural (RU) Zone to Limited Service Residential Waterfront (RLSW), Part Lot 25, Concession 13, District of Loughborough, Township of South Frontenac: Robert Rice. WHEREAS pursuant to the provisions of the Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows: 1.

THAT Schedule “B”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning Rural (RU) Zone to site specific Limited Service Residential Waterfront (RLSW-122) (severed lands – S-59-18-L) and from Rural (RU) Zone to Limited Service Residential Waterfront (RLSW) (retained land – S-59-18-L) for those lands shown on the attached map designated as Schedule “1”.

THAT Zoning By-law Number 2003-75 as amended, is hereby further amended by adding a new section RLSW-122 (Part Lot 25, Concession 13, District of Loughborough – severed parcel S-59-18-L), to read as follows: RLWS-122 (Part Lot 25, Concession 13, Loughborough District – Rice – severed parcel S-59-18-L) Notwithstanding the provisions of Section 10, or any other provision of this By-law to the contrary, on lands zoned Limited Service Residential-Waterfront Zone 122, the following provision applies: Zone regulations a. Setback from highwater mark or floodline of a waterbody (Minimum) i) Buildings 45 metres (197ft.) ii) Septic 36 metres (118ft.) All other provisions of this by-law shall apply.

Page 9 of 79

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said section 34. Dated at the Township of South Frontenac this XXth day of April, 2019. Read a first and second time this XXth day of April, 2019. Read a third time and finally passed this XXth day of April, 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 10 of 79 Schedule 1

This is Schedule “1” to By-law No. 2019-16 Passed this XXth day of April, 2019 MAYOR________________________________________________ CLERK____________________________________________ ____

Page 11 of 79

Report to Council Development Services - Planning Public Meeting Report – Zoning Bylaw Amendment Report Date:

March 11, 2019

Application No:

Z-19/04

Owner:

Joan McGowan

Location of Property:

Part Lot 6, Concession 3, District of Bedford, Township of South Frontenac, municipally known as 71 Second Heaven Lane. Purpose of Application: Rezone land from Rural (RU) Zone to the Special Limited Services Residential – Waterfront (RLSW-65) Zone as a condition of consent application S-97-18-B for a lot addition Date of Public Meeting: March 19, 2019

Recommendation It is recommended that South Frontenac Council receive comments from the public and pending comments received to direct staff to prepare a bylaw to Rezone the severed lands from Rural (RU) Zone to site specific Limited Service Residential Waterfront (RLSW-65) as a condition of consent application S-97-18-B.

Proposal An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning Bylaw 2003-75 to rezone the subject property owned by Joan McGowan for the severed lands from Rural (RU) Zone to site specific Limited Service Residential Waterfront (RLSW-65) Zone as a condition of a consent application S-97-18-B. The rezoning is required in order to fulfill condition 9 of the consent application for the benefitting lands to one consistent zone to recognize the enhanced setback provisions of 40 metres. The consent application was processed by the Township in December 2018. Under the Planning Act, a public meeting is required to be held to receive comments from citizens on the proposed rezoning. With the information presented, planning staff are recommending that Council receive comments but defer passing a bylaw until a later Council meeting to allow staff to incorporate comments received.

Background The subject property has received provisional consent approval for application S-97-18-B for a lot addition from an existing property at Part Lot 6, Concession 3, District of Bedford, municipally known as Second Heaven Lane. The severed lands will consist of approximately 2.7 acres of land with approximately 102 metres of frontage along Thirty Island Lake and will be merged with lands addressed as 71 Second Heaven Lane. The retained, 26 acre lot has 360 metres of frontage along Second Heaven Lane and has the required 91 metres of frontage along Thirty Island Lake. No development is proposed for the retained lands, although there is sufficient area to develop the lot in the future. The proposed benefitting lands will increase the size of the property at 71 Second Heaven Lane from 2.5 acres to 5.2 acres which will increase the size of the waterfront lot and will provide increased buffering for the enlarged parcel. Provincial Policy Statement (2014) The 2014 Provincial Policy Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. The PPS promotes efficient land use and development patterns that support strong, liveable and healthy communities, protect the environment and public health and safety, and facilitate economic growth. When assessing rezoning applications on rural lands, planning authorities must comply with Section 1.1.5.1 of the PPS; this section requires application of relevant policy of Section 1: Building Healthy Communities, Section 2: Wise Use and 1

Page 12 of 79

Report to Council Development Services - Planning Management of Recourses, and Section 3: Protecting Public Health and Safety by the approval authority. Section 1: Building Healthy Communities of the PPS promotes the building of strong, healthy communities and includes policies about avoiding development and land use patterns which may cause environmental or public health and safety concerns. Section 1.1.5.2 of the PPS permits limited residential development on rural lands including resource-based recreational uses and Section 1.1.5.4 promotes development that is compatible with the rural landscape and can be sustained by rural service levels. The proposed lot addition will increase the benefitting lands adding additional land area and buffer the lot. Section 2: Wise Use and Management of Resources of the PPS contains policies that encourage the protection of natural heritage, water, agricultural, mineral and cultural heritage and archaeological resources for their economic, environmental and social benefits. Quinte Conservation identified a tributary of Thirty Island Lake and unnamed wetlands on the subject property. Quinte Conservation are satisfied that the application as presented is consistent with the natural heritage policies of the Provincial Policy Statement. No further development is proposed for the lands to be conveyed; once conveyed, accessory structures are permitted on the benefitting lands. Section 3: Protecting Public Health and Safety directs development away from areas of natural or human-made hazards where there is an unacceptable risk to public health or safety or of property damage. No natural or human-made hazards were identified on the subject property or neighbouring property that would impact public health and safety. Quinte Conservation staff were satisfied during the review of the consent application as the application was presented as being consistent with section 3.1 of the PPS as there is sufficient area for development outside the flood hazard. County of Frontenac Official Plan, 2016 The County of Frontenac Official Plan is a framework for guiding development in the County through the management and protection of the natural environment and by providing direction and influence on growth patterns. It is focused on the six themes of economic sustainability, growth management, community building, housing and social services, heritage and culture, and environmental sustainability. Section 3.3 Rural Lands provides policies for all lands outside of the settlement areas. The Plan recognizes that rural lands are used as an alternative location for those preferring a rural lifestyle. The proposed lot addition will increase the size of the benefitting lands for additional buffering and privacy. The retained lands will remain and has sufficient area to support future development. Township of South Frontenac Official Plan, 2003 The subject property and benefitting lands are designated as Rural in the Township of South Frontenac Official Plan. Policies of the Rural designation speak to permitting development that is consistent with maintaining the Township’s rural, natural heritage, and cultural landscape. Section 5.7.7 Limited Services Residential Policies permit waterfront residential development down private lanes in the Township. As a rule, the minimum lot sizes are to be 1 hectare (2.5 acres) with a minimum of 91 metres of frontage along the waterbody and 76 metres of frontage along the private lane. A maximum of three rural residential severances may be permitted from a lot existing as of the date of adoption of the plan. The lot addition application did not count towards the creation of a new limited services lot as there is no increase in development. The retained lot will continue to conform with the Official Plan. Township of South Frontenac Zoning Bylaw The subject property is zoned Rural (RU) in the Township of South Frontenac Zoning Bylaw. The intent of the Rural zone is to permit a variety of uses that are compatible with the rural landscape including residential and agricultural uses and those ancillary. The benefitting lands are zoned Limited Service Residential Waterfront Exception 65 (RLSW-65) Zone in the implementing bylaw. The site specific zoning requires a 40 metre setback from the highwater mark or floodline of the waterbody (Thirty Island Lake). Planning staff had recommended that a condition of provisional consent in application S-97-18B be included to ensure the requirement that the land to be conveyed be rezoned 2

Page 13 of 79

Report to Council Development Services - Planning to recognize the enhanced setback on the benefitting lands. The rezoning addresses this requirement. The retained lands will continue to exceed the minimum requirement for road frontage, waterfrontage and area.

Agency Analysis and Comments Comments were received from KFL&A Public Health and Quinte Conservation Authority in review of Consent Application S-97-18-B for the lot addition at 71 Second Heaven Lane. KFL&A Public Health had noted in their November 28, 2018 comments that they had no objections to the proposed lot addition. Quinte Conservation stated in their November 28, 2018 comments that the owners will need to apply for a permit prior to any development (construction/filling/excavation/site grading) within 30 metres of the 1:100 year flood plain of Thirty Island Lake and within 30 metres of the high water tributary, and within 30 metres of any wetland boundary (whichever is greater). No additional comments were received in review of the rezoning application.

Public Comments At the time of writing, no formal comments have been received from the public. The intent of the public meeting is to receive comments from the public. Submitted by: Trudy Gravel, CPT, AMCT, Planner, Township of South Frontenac Approved by: Claire Dodds, MCIP, RPP, Director of Development Services, Township of South Frontenac Date of Site Visit: February 28, 2019 Attachments:

Draft Zoning By-law & Mapping

Page 14 of 79

Township of South Frontenac By-law 2019-** Being a by-law to amend By-Law Number 2003-75, as amended, to rezone land from Rural (RU) Zone to the Special Limited Services Residential – Waterfront (RLSW-65) Zone, Part Lot 6, Concession 3, District of Bedford, Township of South Frontenac,: Joan McGowan WHEREAS pursuant to the provisions of the Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows: 1.

This by-law shall apply to the severed lands being a lot addition created through consent application S-97-18-B. The lands are located in Part Lot 6, Concession 3, District of Bedford, Township of South Frontenac, municipally known as Second Heaven Lane.

THAT Schedule “D”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) Zone to the Special Residential Limited Service Waterfront (RLSW-65) Zone for those lands shown on the attached map designated as Schedule “1”.

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 15 of 79 Schedule 1

This is Schedule “1” to By-law No. 2019-17 Passed this XXth day of April, 2019 MAYOR________________________________________________ CLERK____________________________________________ ____

Page 16 of 79 Minutes of Council March, 5, 2019 Time: 7:00 PM Location: Council Chambers

Meeting # 7 Present: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Angela Maddocks, Clerk. 1.

Call to Order

Resolution Resolution No. 2019-7-01 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of March 5, 2019 be called to to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 (a), the Accounts Payable and Payroll Listing.

Approval of Agenda

Resolution Resolution No. 2019-7-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the March 5, 2019 Council meeting be adopted as presented. Carried

Scheduled Closed Session - n/a

Recess - n/a

Delegations - n/a

Public Meeting - n/a

Approval of Minutes

February 19, 2019 Council Meeting Resolution No. 2019-7-03 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the minutes of the February 19, 2019 Council meeting be approved. Carried

Business Arising from the Minutes - n/a

Reports Requiring Action

Page 17 of 79 Minutes of Council March, 5, 2019 a)

Contract Extension of RFP# PW-P01-2015, Operations & Transportation of Hazardous Materials, Household Hazardous Waste Depot Resolution No. 2019-7-04 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council adopts the recommendation from the Public Serves Committee to renew the contract for operations and transportation of the Household Hazardous Waste Depot with Brendar Environmental as per the terms and conditions in the extension proposal dated February 12, 2019. Carried

Committee Meeting Minutes

Development Services Committee meeting held September 6, 2017

Development Services Committee meeting held April 16, 2018

Bell Rock Community Hall Committee meeting held January 10, 2019

Public Services Committee meeting held January 18, 2019 Resolution No. 2019-7-05 Moved by Councillor Leonard Seconded by Councillor Sutherland That Council receives for information the minutes of the following committee meetings: • Development Services Committee meeting of September 6, 2017 • Development Services Committee meeting of April 16, 2018 • Bell Rock Community Hall Committee meeting of January 10, 2019 • Public Services Committee meeting of January 18, 2019 Carried

By-laws - n/a

Reports for Information

Accounts Payable and Payroll Listing

PW-2019-12 - Grass Cutting for Parks and Facilities, Firehalls and Cemeteries

Information Items

Community Census Profiles - 2016

Steve Clark, Minister of Municipal Affairs and Housing, re: Housing Supply Action Plan

February 19, 2019 Presentation from Meela Melnik-Proud, re: Walking Bridge on Lot 6, Johnston Point

Ontario Small Urban Municipalities Conference - May 1-3 2019 in Pembroke

Around the Rideau - January/February 2019 Edition

Township of South Stormont - Review of Ontario Municipal Partnership Fund (OMPF) Council was supportive of endorsing the resolution regarding the review of the Ontario Municipal Partnership Fund.

Page 2 of 4

Page 18 of 79 Minutes of Council March, 5, 2019 g)

Irwin Glasberg, Assistant Deputy Attorney General, re: Closure of Local Planning Appeal Support Centre (LPASC)

Notice of Motions

Councillor Roberts served a notice of motion to temporarily re-appoint members who had been on the respective District Recreation Committees (expired December 31, 2018) until the results of the February 25, 2019 facilitated session are known.

Councillor Sutherland served a notice of motion regarding stronger contract language for major infrastructure projects.

Mayor Vandewal commended Fire Services on the great recruitment campaign for volunteer firefighters.

Announcements/Statements by Councillors

Councillor Morey shared a request from the volunteers at the South Frontenac Museum for more artifacts from Bedford, Loughborough and Storrington Districts to help broaden the appeal of the museum. He will forward the list of items that have been outlined in the request to share with Council and in weekly advertising.

Deputy Mayor Sleeth noted that the Frontenac County Holstein Club will be holding their annual meeting on March 25 and 26 at the Ambassador Hotel in Kingston.

Councillor Ruttan commended the volunteer firefighters with regard to a recent chimney fire. The owner was very impressed with the volunteers and the evidence of their excellent training.

Wayne Orr provided an update on the CAO Recruitment process. Interviews were conducted and a consultant has been selected for the next steps.

Question of Clarity (from the public on outcome of agenda items) - n/a

Closed Session - n/a

Confirmatory By-law

By-law 2019-14 Resolution No. 2019-7-06 Moved by Councillor Sutherland Seconded by Councillor Leonard That By-law 2019-14, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given fist and second reading this 5 day of March, 2019. Carried Resolution No. 2019-7-07 Moved by Councillor Leonard Seconded by Councillor Sutherland That By-law 2019-14, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 5 day of March 2019. Carried

Adjournment

Page 3 of 4

Page 19 of 79 Minutes of Council March, 5, 2019 a)

Resolution Resolution No. 2019-7-08 Moved by Councillor Sutherland Seconded by Councillor Leonard That the Council meeting of March 5, 2019 be adjourned at 7:14 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 4 of 4

Page 20 of 79

Minutes of Committee of the Whole March 12, 2019 Time: 6:00 pm Location: Council Chambers

Meeting # 8 Present: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Angela Maddocks, Clerk, Louise Fragnito, Director of Corporate Services & Treasurer, Mark Segsworth, Director of Public Services. 1.

Call to Order

Mayor Vandewal called the meeting to order at 6:00 pm.

Frontenac County Strategic Planning Process

Rob Wood - 8020Info Inc. - Input on the County Strategic Planning Process Mayor Vandewal introduced Rob Wood from 8020Info Inc who is conducting the background consultation for the County of Frontenac’s Strategic Planning process. Mr. Wood received input on priorities, choices and key issues that South Frontenac Council members felt were the most important from the perspective of local residents. Input on the important outcomes, risk or challenges associated with working more closely with the County and defining the most important breakthrough goal in the County’s Strategic Plan also formed the discussion.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

The agenda was approved as presented.

Scheduled Closed Session - n/a

Recess - n/a

Public Meeting - n/a

Delegations

Jim Miller, Utilities Kingston, re: 2018 Sydenham Water Treatment Plant Report Mr. Miller provided an overview of the 2018 Annual Summary Report for the Sydenham Water Treatment Plant as required by Ontario Regulation 170 03 of the Safe Drinking Water Act. He noted that in January 2018 there was one adverse water quality results however subsequent re-sampling did not indicate any advertise condition and it was suspected that a contaminated sample

Page 21 of 79 Committee of the Whole March 12, 2019 bottle or sample error may have been the cause. Mr. Miller confirmed that the Sydenham Water Treatment Plant supplied water to residents of Sydenham at rates which allowed adequate treatment while not exceeding permitted flows. Water of good quality which is safe to drink was produced by the treatment plant during the 2018 reporting period. Mr. Miller commended township staff on the excellent working relationship. Mayor Vandewal thanked Mr. Miller for the report and the excellent service that Utilities Kingston has provided to the township. A formal resolution regarding the receipt of the annual compliance report will be presented at the March 19, 2019 Council meeting. 9.

Reports Requiring Direction

Changes to the Tax Levy By-law There were no concerns with the amendments to the tax levy by-law; there is no change in the taxes just a shift in the billing process.

New Administration Offices - Next Steps Council directed staff to explore other options such as the expansion of the existing building or acquiring other additional space within the village. Council felt there is historical significance of the George Street office and Council Chambers. If consolidation and digitizing of property files were done this would free up some space. It was recognized that currently there are crowded work spaces for employees.

Joint County Meeting - Waste and Roads As a follow up to initiatives recognized in the County Strategic Planning process, Council will be attending a meeting on April 17 at the County to discuss the solid waste study conducted by Public Works Managers and the work done to improve access to provincial grants for roads that CAO’s, Treasurers and Public Works Managers have been working on.

Reports for Information

Response to Meela Melnik Proud questions from February 19

Rise & Report from Committees of Council

Cataraqui Region Conservation Authority Maple Madness is underway, this is a major fundraiser for the authority. Water levels are rising along the Millhaven Creek. They continue to look at options for a larger facility. The transition of the Cataraqui Trail Management Board is ongoing. They will be looking for appointments once the transition is completed.

Quinte Conservation Authority The budget was passed with a higher increase than South Frontenac’s budget. Councillor Roberts voted against the budget.

Page 2 of 3

Page 22 of 79 Committee of the Whole March 12, 2019 A news release on water levels within the watershed was shared on the township website. c)

Portland District and Area Heritage Committee No updates.

Rideau Valley Conservation Authority No updates.

Information Items - n/a

Notice of Motions - n/a

Announcements/Statements by Councillors - n/a

Question of Clarity (from the public on outcome of agenda items)

Fran Willes commended Council on their decision not to move forward with a shared administration office project with the CRCA and County.

Closed Session - n/a

Adjournment

The meeting was adjourned at 7:55 p.m.

Page 3 of 3

Page 23 of 79

REPORT TO COUNCIL OFFICE OF C.A.O.

AGENDA DATE:

March 19, 2019

SUBJECT:

Sydenham Water Plant

RECOMMENDATION: That Council accept the report tabled on the Sydenham Water Plant dated March 19, 2019 and that this matter receive no further action by Council. BACKGROUND: Council passed the following motion on February 5, 2019: That Council direct staff, in consultation with the Township Solicitor, to prepare a report in line with the recommendations in the closed meeting investigator’s report on why Council was a party to litigation on the water plant and the pertinent facts underlying the legal claims that can be made public; And further be it resolved that staff report back to Council on the status of the legal case; And that once the staff report is tabled and accepted that this matter receive no further action by Council Subsequently staff in consultation with the Township Solicitor have prepared the following: In 2010, after engaging citizens as part of the Sydenham Water Advisory Committee, the Township undertook upgrades to the Sydenham Water Treatment Plant to address deficiencies in the plant’s original design that were necessary to address environmental regulations. Upgrades included the introduction of UV equipment, a Granular Activated Carbon Filter and a change to chloramination from chlorination as the primary disinfection process. The upgrades were finished in April 2011 and the water plant continued to produce water that was safe and met all Ministry of Environment Regulations. In the early fall of 2011, water plant operators noticed what appeared to be several pin hole leaks in the recently installed serpentine piping. The serpentine piping acts as a wall mounted storage tank used for giving chlorinated water the required contact time with ammonia needed to produce Chloraminated water. At no time has the quality of drinking water produced at the plant been compromised by the pin hole water leaks. Contractors were called in and along with Township Staff worked towards resolving the matter. The leaks represented a potential warranty claim only. The investigation confirmed that the balance of the installation was correctly undertaken and the plant was operating properly. The parties initially installed rubber gasket clamps over the identified pin hole leaks and continued to talk about a final resolution. This resolution created no concerns for the operation of the plant and had no impact on the quality of water produced.

Our strength is our community.

Page 24 of 79

REPORT TO COUNCIL OFFICE OF C.A.O.

Unfortunately the parties were unable to resolve the matter and with the time limits for litigation coming to a close the Township initiated a claim through the Courts against the parties involved. In late 2018, the litigation was settled to the mutual satisfaction of all parties and the Township will receive a lump sum payment which will be put into the water plant reserves. This settlement has a non-disclosure clause as is typical with this type of situation. Over the course of the next decade or so as the water plant requires further upgrades, a permanent solution will be introduced to address the pin hole leaks. In the interim, the rubber gasket clamps continue to address the issue with no risk to the safety of the water.

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Our strength is our community.

Page 25 of 79

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

March 19, 2019

SUBJECT:

Support for Township of South Stormont resolution regarding OMPF Funding

RECOMMENDATION: That Council supports the request to endorse the resolution passed by the Township of South Stormont at their February 20, 2019 Council meeting regarding the Provincial Government review of OMPF Funding that provides annual funding allotments to municipal governments to help offset operating and capital costs and advise the Premier, Ministers of Finance, Municipal Affairs and Housing and our local MPP of our concerns. BACKGROUND: Included on the agenda for the March 5, 2019, Council meeting was a request for resolution endorsement from the Township of South Stormont expressing their concerns about the potential reduction and/or loss of the OMPF allotment in future years. Council directed staff to bring back a report recommending the endorsement of South Stormont’s position on the review of the OMPF funding and to petition the Provincial Government to complete the review in a timely manner as future financial consideration ensures municipal sustainability. FINANCIAL/STAFFING IMPLICATIONS: Not at this time. ATTACHMENTS: Township of South Stormont Resolution

Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

Page 26 of 79

Good afternoon, In light of the review of the Ontario Municipal Partnership Fund (OMPF) announced by the Provincial government, the Council of the Township of South Stormont passed the following resolution at its meeting of February 20, 2019: Resolution Number: 047/2019 Moved by: Deputy Mayor Smith

Seconded by: Councillor Guindon

Whereas the Provincial government announced it was conducting a review of the Ontario Municipal Partnership Fund (OMPF), which provides annual funding allotments to municipal governments to help offset operating and capital costs; And whereas Municipalities were further advised that the overall spending envelope for the program would decrease having a significant impact on future budgets and how funds are raised by Municipalities as funding will be reduced by an unspecified amount; And whereas if allocations to municipalities are reduced, Councils will need to compensate with property tax increases or local service reductions; And whereas, the 2018 South Stormont allocation was $821,700, which is equivalent to 14% of the Township’s municipal property tax revenue; And whereas, a 14% increase in the municipal property tax rate would increase the municipal component of property taxes paid for an average household by $129 per year; And whereas the Township of South Stormont prides itself on efficient and value for money practices every day; Now therefore be it resolved that although an interim payment has been received, Council of the Township of South Stormont expresses grave concern with the potential reduction and/or loss of the OMPF allotment in future years; And further, Council petitions the Provincial government to complete the OMPF review in an expeditious manner as future financial consideration ensures municipal sustainability; And furthermore, that this resolution be circulated to the Premier, Ministers of Finance, Municipal Affairs and Housing, our local MPP and all Ontario municipalities for their endorsement and support. CARRIED

Your endorsement and support of this resolution would be appreciated. Sincerely,

Ashley Sloan

Clerk’s Assistant Marriage Officiant

Come see for yourself!

Township of South Stormont 2 Mille Roches Rd., P.O. Box 84 Long Sault, ON K0C 1P0 Email: ashley@southstormont.ca Office: 613-534-8889 ext. 204 Fax: 613-534-2280

Page 27 of 79

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: March 19, 2019 SUBJECT: Notice of Motion – Recreation Committee Re-Appointments RECOMMENDATION THAT Council approve the temporary re-appointment of those individuals named to District and South Frontenac Recreation Committees until April 30, 2019 to allow for the evaluation of the structure of Recreation committees.

BACKGROUND Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Council Meeting on March 5, 2019, Councillor Roberts served a notice of motion to recommend the temporary re-appointment of those individuals named to District Recreation Committees and South Frontenac Recreation Committee until the results of the Facilitated Session held on February 25, 2019 have been evaluated and any changes to the structure of recreation committees is determined. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on. Staff anticipated that Council would be supportive of the temporary reappointment and have prepared a by-law for this purpose as outlined in Bylaw 2019-16.

ATTACHMENTS By-law 2019-16

Submitted/approved by: Angela Maddocks Clerk

Our strength is our community.

Page 28 of 79

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

March 19, 2019

SUBJECT:

Notice of Motion – Contract Language

RECOMMENDATION: Whereas strong contracts with clear timelines, penalties, and conditions are the foundation of good business relations, Therefore, be it resolved that Public Service staff evaluate the content, conditions, and language of major infrastructure projects and make recommendations and reports that will serve to improve predictability of cost and conditions for the Township. BACKGROUND: Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Council Meeting of March 5, 2019, Councillor Sutherland served a notice of motion regarding stronger contract language with clear timelines and conditions. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on. FINANCIAL/STAFFING IMPLICATIONS: Not at this time. ATTACHMENTS: n/a

Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

Page 29 of 79

Report to Council OFFICE OF C.A.O.

AGENDA DATE:

March 19, 2019

SUBJECT:

Trailer License Bylaw

RECOMMENDATION: That Council amend Bylaw 2004-93, as amended, to increase the trailer license fee from $30 per month to $35 per month effective January 1, 2020; That Council further extend the compliance date for prohibition of the use of licensed trailers on private residential property to December 31, 2023; That over the period of the extension, Bylaw services inspect each property to ensure that the trailer currently on site matches the one licensed at the time the bylaw was established; That Bylaw services continue to enforce the removal of unlicensed trailers, should complaints be filed about new trailers or if they are discovered during Bylaw Service’s inspection; And that this information be communicated to all current trailer license holders BACKGROUND: The following information was taken to Corporate Services Committee on March 12. Following discussion the above noted recommendations were made. In addition questions about mobile homes were to be referred to the Development Services committee and staff were asked to track and report the costs of Bylaw inspections associated with the recommendation. The time period for compliance with the prohibition of the use of trailers on private residential property expires on December 31, 2109. The committee was asked to provide direction to staff on how they wish to proceed. The comprehensive Zoning By-law for the Township of South Frontenac (2003-75) became effective January 1, 2005. It defines a travel trailer and travel trailer park. Under the zoning By-law, trailers are only permitted in special RRC (Recreational Resort Commercial) zones. The exception being where they are legal nonconforming or as a “Use, Accessory”. By-law 2004-93 is a By-law to license trailers. The essence of this By-law is to prohibit the use and or keeping of a trailer on any property except in an established trailer park. For those trailers that were placed prior to the old district by-laws, a license would need to be obtained and may be renewed annually. Stored trailers were exempted as well as the use of a trailer while building a single-family dwelling unit. In June 2005, Council passed a resolution concerning the enforcement of both the zoning By-law and the licensing By-law. The following is a summary of what the resolution provided for:   

Visitors may use their own trailers for short period of time on developed residential properties Special event organizers must have approval to allow the use of trailers The timeline for compliance will be extended to December 31, 2010

Our strength is our community.

Page 30 of 79

Report to Council OFFICE OF C.A.O.

  

Only trailers licensed in 2005 will be granted the extension In 2006 all trailers need to have compiled with KFL&A regulations regarding sewage No new trailers are permitted

On December 15, 2009 Council amended the trailer license fee to $30 per month from $20.00 per month effective May 1, 2011 and passed a resolution: to extend the time period for compliance to December 31, 2015, to reiterate that no new trailers are allowed, and to prevent the replacement of existing licensed trailers with another trailer. All trailer license holders were mailed written notice of this change. When Council considered this matter in 2015 the date for compliance for the prohibition of the use of licenses trailers was extended to December 31, 2019. Over the years the number of licensed trailers has continued to decline. The trailer counts are provided below. 2018 2017 2016 2015 2014

64 65 70 79 83

2009 2005

110 169

The reduction in licenses is primarily a result of property owners removing their trailers and proceeding to build or leave the property vacant. In some instances property owners have had their trailers assessed by MPAC and now pay property taxes. Council has alternatives to consider, three of which are,   

Begin enforcing the By-laws effective January 1, 2020 and have the remaining 64 trailers removed Introduce a further extension to the enforcement of the By-laws for another period and allow for further attrition in the number of trailers Make changes to the licensing By-law

Staff continue to receive complaints of new trailers and Bylaw Services are involved in issuing orders for their removal.

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Our strength is our community.

Page 31 of 79

REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:

March 19, 2019

SUBJECT:

Community Grant Program

RECOMMENDATION: That Council endorse the Community Grants Policy dated March 19, 2019 BACKGROUND: With the 2019 budget, an additional $20,000 was added to the Community Grant program bringing it to a total of $35,000. The intent was to extend the grant programs’ current scope and guidelines. The Corporate Services Committee met on March 12th and the recommendation of the Committee was to expand the program to:   

Allow capital projects up to an amount of $5,000 as long as the applicant was also providing matching funding. Increase the limit for other projects or events from $2,000 to a maximum $2,500 Expand the scope to also allow sponsorship of community events provided that the requested amount is for a specific aspect of the event and that the sponsorship is clearly acknowledged and promoted with the event and in all materials.

Some pre-existing guidelines remain unchanged, such as:  

The organization or group must operate a business, provide a service or event within the geographic boundaries of the Township of South Frontenac Community organization are defined as not for profit including unincorporated groups or registered charities.

Normally, the submission deadline is the last business day of March. As a transition to this new format, a one-time transitional deadline of April 15th is recommended. The website and banner add will be updated to reflect this information and any group who has submitted already will be advised of the change and allowed to amend their submission if they choose. ATTACHMENTS Community Grants Policy – March 19, 2019 Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer

Our strength is our community.

Page 32 of 79

COMMUNITY GRANTS POLICY

Purpose: This policy is to establish a grant process that supports and encourages community organizations and events that enrich the quality of life within the Township. 2 . Policy: The Township on a yearly basis will solicit applications from community organizations for projects or events supporting community initiatives. The total amount available within a calendar year will be based on what has been set within the year’s operating budget. Individual allocations to organizations will be based on a pre-determined structure. Being approved in one year does not guarantee funding in the following year. Definitions & Guidelines: Community organizations: Not for profit including unincorporated groups or registered charitable organizations who: o operate a business, provide a service or event within the geographic boundaries of the Township of South Frontenac o have the ability to show the stability or sustainability of the organization/group o in the previous calendar year, received less than 75% of its operating budget from government grants. o Submitted financial statements from the previous calendar year with your Letter of Intent along with a list of current officers. Criteria for All Grant Recipients:
Submissions must have a well-defined purpose and take place / be completed within the calendar year of receiving the grant.
Submissions must meet the requirements of the application process.
The Grant request may be for:  a new, improved or expanded community service (including necessary supplies),  a community event.  an acquisition, improvement or expansion of a facility or its related equipment  the acquisition and installation of community assets
Final reports from any previous year’s funding must have been received in order to be considered for the current year.
Unspent funds must be returned to the Township following completion of the project.
Applicants cannot be in receipt of other program specific Township funding Grant Streams:
Operating  Grant up to $2,500  Grants will not be given: o to cover deficit or retire debt o to respond to annual fund raising drives to sustain support o to support recurring operating expenses of established organizations or programs
Sponsorship  Grant up to $2,500  Sponsorship funds provided must be for a specific purpose of the event (i.e. music, food, sleigh rides, etc.)  Township sponsorship must be clearly acknowledged and promoted at the event and in all materials  The event must be open to the community and must be free to attend, or as an alternative the proceeds are provided to a local charity
Capital March 19, 2019

Page 33 of 79     

Grant up to $5,000 The applying organization must match the grant dollar for dollar Can be used for the acquisition, improvement or expansion of equipment or facility owned by the applicant Written quotes for the work must be submitted with the application 50% of the approved grant will be released upon approval and the remaining 50% of the grant will be paid out upon submission of paid receipts.

Community Asset  Grant up to $2,500  Applicant must be providing further funding or in kind services associated with the project  Examples include benches, signs, planter boxes  These assets ultimately become property of the Township Preference will be given to new projects/new groups however previously approved projects/groups may also reapply and be approved for further funding if there is evidence that the program or event is developing successfully.

March 19, 2019

Page 34 of 79 Schedule 1: Application Process How to Apply:

On a yearly basis, the Township will advertise on their website and in the local paper to announce the application process. Applications will be received until the last business day of March.
Download and complete the Letter of Intent form from our website.
Deliver your Letter of Intent, along with necessary financial statements, in person or by mail by the last business day in March to: Township of South Frontenac P.O. Box 100 4432 George Street Sydenham, ON K0H 2T0 Re: Community Grants Attention: Wayne Orr, CAO
All Letter of Intents will be reviewed by the Corporate Services Committee and grant decisions will be announced by May 15th of every year. Evaluation: Once all applications have been received, a committee will review them and rate them on their impact to the community and the ability to support or improve the quality of life for residents. A pre-determined scoring system will be used by the Township prior to beginning the review process. Should multiple applicants meet the application requirements and goals of the funding, a fixed amount will be granted to each organization with any remaining funding allocated based on the percentage applied for and the total funding available. Submissions beyond the scope of this grant process may be presented for separate consideration to council in advance of the next operating budget review. If you are selected for a grant, you will be asked to sign a grant agreement. Upon completion of your project or event, you are required to complete a Final report. The final report is intended to help you evaluate the initiative and help us evaluate the effectiveness of our grants in supporting and improving the quality of life in our community.

Contact: For further information or assistance, please contact Wayne Orr, CAO at 613-376-3027 x 2225 or email worr@southfrontenac.net

March 19, 2019

Page 35 of 79

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

March 19, 2019

SUBJECT: Municipal Freedom of Information and Protection of Privacy Coordinator RECOMMENDATION: That Council pass By-law 2019-17, being a by-law to delegate authority for the purposes of the Municipal Freedom of Information and Protection of Privacy Act. BACKGROUND: Section 3 (1) and 3 (2) of the Municipal Freedom of Information and Protection of Privacy Act requires: Designation of head 3 (1) The members of the council of a municipality may by by-law designate from among themselves an individual or a committee of the council to act as head of the municipality for the purposes of this Act. R.S.O. 1990, c. M.56, s. 3 (1); 2002, c. 17, Sched. F, Table. Idem (2) The members elected or appointed to the board, commission or other body that is an institution other than a municipality may designate in writing from among themselves an individual or a committee of the body to act as head of the institution for the purposes of this Act. R.S.O. 1990, c. M.56, s. 3 (2); 2002, c. 17, Sched. F, Table.

Council passed By-law 2007-81, a by-law to adopt a delegation of authority policy, however the authority was not specifically delegated in this by-law to the Clerk and staff are therefore recommending that this delegated authority be formalized by By-law 2019-17. FINANCIAL/STAFFING IMPLICATIONS: No costs are anticipated. ATTACHMENTS: See By-law 2019-17 under By-law section of agenda.

Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

Page 36 of 79

HARROWSMITH BEAUTIFICATION COMMITTEE MINUTES OF MEETING WEDNESDAY, FEBRUARY 13, 2019

Call to Order. Brenda Crawford called the meeting to order at 7:05 pm.
Present: Brenda Crawford, Aimanda Dirksen, Ray Leonard, Sean Irish, Pam Redden
Election of Officers: Chairman – Brenda Crawford, Co-Chairman - Amanda Dirksen, Secretary – Pam Redden, Treasurer – Sean Irish
Approval of Minutes from Previous meeting: Minutes of Previous Meeting December 21, 2018 were read. No errors or omissions.
Business Arising from the Minutes a. Plans for Fundraising Dance confirmed for Saturday, April 27, 2019, Brenda Crawford will look after food and advertisement. b. Discussion about plans for Remembrance Day. c. Plans for shrubs, planters and flowers in the village. d. Discussion regarding possible pavilion to cover mailboxes in Park.
Treasurer’s Report Copies of Treasurer Report were handed out to members.
New Business a. Brenda Crawford to invite Brenda Taylor to next meeting, re: about joining our committee and if we could have our meetings at Golden Links Hall. b. Meetings will be held first Wednesday of the month. c. Ray Leonard to speak with Wayne Orr regarding correspondence with Canada Post re: mail boxes in Centennial Park is this a temporary or permanent location.

DATES TO REMEMBER Next Meeting

Wednesday, March, 6, 2019 7:00pm

Dance

Saturday, April 27, 2019, 8 to 12 pm. Golden Links Hall

Page 37 of 79 Corporate Services Committee February 12, 2019

Time: 8:30 AM Location: Council Chambers

Present: Norm Roberts, Chair, Councillor Ray Leonard, Mayor Ron Vandewal Regrets: Councillor Pat Barr Staff: Wayne Orr, Chief Administrative Officer, Louise Fragnito, Director of Corporate Services and Treasurer, Angela Maddocks, Clerk 1.

Call to Order - Election of Chair

Wayne Orr, CAO, opened the meeting at 8:35 am and called for nominations for the Chair of the Committee. Ray Leonard nominated Norm Roberts and Mayor Vandewal seconded the nomination. The Chair was then assumed by Councillor Roberts.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Minutes

May 8, 2018 Resolution No. CSC-2019-02/12-01 Moved by Councillor Leonard Seconded by Mayor Vandewal That the minutes of the May 8, 2018 meeting be adopted. Carried

Business Arising from the Minutes - n/a

New Business

Investments as of December 31, 2018 Louise Fragnito reviewed the legislative requirements and the investment policy. A summary of the life to date investment and 2018 performance indicates that as of December 31, 2018, the net change in investment value was $130,782.56 compared to an estimated RBC interest calculation of $189,162.04. The net change in the investment is below the interest that would have been received if the funds would have been in the township RBC bank account. She further noted that the January numbers show significant rebound. Mayor Vandewal wondered why we think we won’t need the money in the investments. Wayne Orr noted that these investments will help to finance capital projects over an extended time period.

Page 38 of 79 Corporate Services Committee February 12, 2019 Resolution No. CSC-2019-02/12-02 Moved by Councillor Leonard Seconded by Mayor Vandewal That the Public Services Committee recommends to Council that no change be made to the Township’s current investment strategy. Carried b)

Cemetery Services Louise Fragnito commended the current contractor for the great service they have provided and the great job they have done with updating records. Staff are recommending an extension to this contract for an additional two year period subject to a reasonable price adjustment. Resolution No. CSC-2019-02/12-03 Moved by Mayor Vandewal Seconded by Councillor Leonard That the Public Services Committee recommends to Council the extension of the contracts for sales/administration services, grave excavation and cemetery maintenance to D.G. Younge Concrete Burials Vaults for the two year period of May 1, 2019 to April 30, 2021, subject to a reasonable price adjustment. Carried

Tax Sale Process Louise Fragnito reviewed the changes to the tax sale process as a result of changes from Bill 68. As per the process within Tax Sale Policy, final notice letters were sent out in January to property owners who had 2 years arrears on their tax accounts as of December 31, 2018 and the 2nd year of arrears was still unpaid as of January 21, 2019. Mayor Vandewal questioned the increase from 2017 to 2019. It was clarified that of the 136 final notices in 2018 only about 10 proceeded to the tax sale process and of the 174 in 2019 about 20 would be estimated to proceed to tax sale.

Staffing Update Sherry Corneil, HR and Legislative Compliance Officer will be retiring at the end of April; recruitment is underway for her replacement. Stephanie Kuca, Deputy Treasurer will be on maternity leave for 18 months and recruitment has commenced for a contract position. Chelsea Lackie is now in the role of Reception Clerk.

Banking RFP It is anticipated that there will be a joint RFP with the County for banking services. The Committee discussed the impact to the local bank as well as the impact on bank rates from funds being invested.

Insurance Update Louise Fragnito indicated that 5% increase was built into the 2019 budget, the liability portion has increased 25% and cyber insurance has been included with $2 million in coverage. There will be staff training included. There are also internal controls in place for security.

Administrative Offices

Page 39 of 79 Corporate Services Committee February 12, 2019 Wayne Orr reviewed discussions to date with respect to the possibility of a a combined administrative building for the County, South Frontenac and the Cataraqui Region Conservation Authority. There would be significant savings for both capital and operating costs. The committee discussed the ownership/tenant aspect as well as prospective sites and financing for a project of this size. A report will be coming to the February 19, 2019 Council meeting. 6.

Next Meeting:

The next meeting is scheduled for Tuesday, March 12, 2019 at 8:30 am. Future meetings will be scheduled for the second Tuesday of each month at 8:30 am.

Adjournment:

Resolution Resolution No. CSC-2019-02/12-04 Moved by Councillor Leonard Seconded by Mayor Vandewal That the meeting be adjourned at 9:10 am. Carried

Page 40 of 79

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-15 A BY-LAW TO LEVY TAXES IN THE TOWNSHIP OF SOUTH FRONTENAC FOR THE YEAR 2019

WHEREAS it is necessary for the Council of the Corporation of the Township of South Frontenac, pursuant to the Municipal Act, 2001, the Fair Municipal Finance Act, 1997, the Fair Municipal Finance Act, 1997 (No.2) and the Small Business and Charities Protection Act, 1998 to establish tax rates for 2019; and, WHEREAS the tax ratios and tax rate reductions for prescribed property subclasses have been established by the County of Frontenac, by its By-law 2019-0011 and, WHEREAS it is necessary for the Council of the Corporation of the Township of South Frontenac, pursuant to the Municipal Act, 2001 to levy on the whole rateable property according to the last revised assessment roll for the Corporation of the Township of South Frontenac the sums set forth for various purposes in Schedule “B” hereto attached for the current year; and WHEREAS an interim levy was made before the adoption of the estimates for the current year; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The 2019 estimates for the current year as set forth in Schedule “B” attached hereto and forming part of this by-law are hereby adopted.

For the year 2019, the Corporation of the Township of South Frontenac shall levy upon the Residential and Farm Residential Assessment, Multi-Residential Assessment, Commercial Assessment including new construction, Industrial Assessment including new construction, Parking Lot Assessment, Farmland Assessment and Managed Forest Assessment the rates of taxation per current value assessment as set out in Schedule “A” attached hereto and forming part of this by-law.

The levy provided for in Schedule “A” attached to this by-law shall be reduced by the amount of the interim levy for 2019.

For payments-in-lieu of taxes due to the Corporation of the Township of South Frontenac, the actual amount due to the Corporation of the Township of South Frontenac shall be based on the assessment roll and the tax rates for the year 2019.

For railway rights of way taxes due to the Corporation of the Township of South Frontenac in accordance with the Regulations as established by the Minister of Finance, pursuant to the Municipal Act, the actual amount due to the Corporation of the Township of South Frontenac shall be based on the assessment roll and the tax rates for the year 2019.

The levy for municipal, county, education and special area charges shall become due and payable as follows: All Classes  50% of the final bill and any outstanding arrears shall be due on June 28th, 2019  The balance of the final bill shall be due on September 30th, 2019.

Page 41 of 79

As provided under Section 345(2) of the Municipal Act 2001, there shall be imposed a penalty of one and one-quarter percent (1.25%) per month on the first day of each month following default of payment on all taxes of the current year remaining unpaid after the due date of said taxes.

There shall be imposed additional interest of one and one-quarter percent (1.25%) per month on all taxes outstanding at the end of the year for which the taxes were levied as provided in Section 345(3) of the Municipal Act, 2001.

Penalty and interest charges at the prevailing rate will be added in the same manner as taxes to those non-levy items added to the Collector’s Roll for collection.

All supplementary taxes levied under the Assessment Act will be due in two installments with the second installment due one month after the first installment due date., and penalties and interest will be added in the same manner as the ordinary tax bills.
The Treasurer of the Corporation of the Township of South Frontenac is hereby empowered to accept part payment from time to time on account of any taxes due.
Pursuant to the provisions of the 2019 Municipal Budget, transfers budgeted as a “Contribution from Revenue Fund to Reserves” shall be implemented by the Treasurer in the amount budgeted. Transfers budgeted as a “Contribution from Reserves and/or Reserve Funds to Revenue Fund and/ or Capital Fund” shall be implemented by the Treasurer in the exact amount required to finance the actual expenditures of the particular project net of other applicable revenues, even should said amount exceed the transfer/ contribution from Reserves and/or Reserve Fund originally budgeted for.
Any surplus/deficit resulting from the 2019 operations of the General Revenue Fund as of December 31, 2019 shall be transferred to/financed from the reserve for Working Funds except for Winter Control, Building, Volunteer Firefighters wages, Water and Recycling which have dedicated reserves for stabilization.
Notwithstanding any of the foregoing, the Treasurer is hereby authorized to accept payments made on the current Pre-Authorized Payment Plan on the first day of the month following the due date for payment of taxes without adding penalty and/ or interest charges to the outstanding taxes and tax arrears.
If any section or portion of this by-law or the schedules attached hereto is found by a court of competent jurisdiction to be invalid, it is the intent of the Council of the Corporation of the Township of South Frontenac that all remaining sections and portions of this by-law and the schedules continue in force and effect.

Page 42 of 79 3. 16. This by-law shall come into force and take effect on the date of its passage. Dated at the Township of South Frontenac this 19th day of March, 2019. Read a first and second time this 19th day of March, 2019. Read a third time and finally passed this 19th day of March, 2019. Municipal Corporation of the Township of South Frontenac

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Schedule “A” to By-Law No. 2019-15

TOWNSHIP OF SOUTH FRONTENAC - 2019 TAX RATE SCHEDULE

South Frontenac

Current Value

South Frontenac

Assessment

Levy

Assessment Class

RTC

Tax Rate

Residential and Farm Residential Multi-Residential Commercial-Full, Shared PIL Commercial Occupied Commercial Vacant Land Commercial Excess Land New Const-Full-No Support New Const-Excess Land-No Support Parking Lot Industrial -Full, Shared PIL Industrial -Excess Land, Shared PIL Industrial Occupied Industrial Excess Land Industrial Vacant Land Industrial-New Construction-Taxable Industrial-New Construction-Excess Farmlands Managed Forest Total

RT MT CH CT CX CU XT XU GT IH IK IT IU IX JT JU FT TT

0.602546% 0.602546% 0.602546% 0.602546% 0.421782% 0.421782% 0.602546% 0.421782% 0.602546% 0.602546% 0.391655% 0.602546% 0.391655% 0.391655% 0.602546% 0.391655% 0.150637% 0.150637%

3,210,445,642 5,438,163 26,675 23,358,062 281,899 411,464 5,848,654 37,438 40,875 495,200 111,000 969,801 0 383,725 2,171,131 14,100 98,337,307 11,008,875 3,359,380,011

19,344,412.00 32,768.00 161.00 140,744.00 1,189.00 1,735.00 35,241.00 158.00 246.00 2,984.00 435.00 5,843.00 0.00 1,503.00 13,082.00 57.00 148,132.50 16,583.00 19,745,274

Page 43 of 79

Page 44 of 79

Schedule “B” to By-Law No. 2019-15

TOWNSHIP OF SOUTH FRONTENAC 2019 Budget - February 19, 2019 Summary of Revenue and Expense

REVENUE

Property Taxation

User Charges

Licenses, Permits and Rents

Government Grants

Grants from Other Municipalities

Actuals

2018-2019 Budget

2018 Budget

06-Dec-18

2019 Budget

19,286,260

190,740

1,063,178

895,017

1,085,043

21,865

2.06%

720,526

759,914

741,135

20,608

2.86%

2,094,619

2,101,765

2,258,928

164,309

7.84%

503,940

5,500

523,537

19,597

3.89%

Investment Income

260,000

213,980

282,500

22,500

8.65%

Penalties and interest on taxes

365,000

388,416

372,300

7,300

2.00%

Donations

10,500

54,867

6,500

-4,000

-38.10%

Other

10,000

73,259

10,000

0.00%

Transfers From Reserves/Reserve Funds

7,223,596

3,787,140

7,012,247

-211,349

-2.93%

TOTAL Revenue

12,438,360

27,566,119

12,482,930

44,570

0.36%

OPERATING EXPENSE 4,206,544

3,504,917

4,860,384

653,840

15.54%

General Government

Protection to Persons and Property

187,000

Variance

3,740

2.00%

Fire

3,113,553

3,207,655

2,429,872

-683,681

-21.96%

Police

3,037,857

2,473,078

3,069,022

31,165

1.03%

Conservation Authorities

224,931

230,239

242,017

17,086

7.60%

Protective Inspections and Control

114,211

73,945

102,679

-11,532

-10.10%

Emergency Measures

1,750

425

1,550

-200

-11.43%

Building Department

592,518

300,946

524,099

-68,419

-11.55%

Transportation Services

Roadway Maintenance

13,027,415

11,223,945

12,748,917

-278,498

-2.14%

Winter Control

1,993,375

1,939,891

2,148,603

155,228

7.79%

Environmental Services 529,431

351,386

614,567

85,136

16.08%

Water System

Solid Waste Management

2,682,917

2,291,275

3,199,214

516,297

19.24%

Parks, Recreation and Cemeteries

1,637,046

1,228,945

1,754,963

117,917

7.20%

Planning and Development

406,534

213,668

528,731

122,197

30.06%

TOTAL Expense

31,568,081

27,040,316

32,224,617

656,536

2.08%

TO BE RAISED BY TAXATION

19,129,721

-525,802

19,741,688

611,966

3.20%

IMPACT ON TAXPAYER: BASED ON AVERAGE PHASE-IN ASSESSMENT THE TOWNSHIP’S SHARE OF THE TAX BILL ON A $261,714 PROPERTY WILL INCREASE 2.0% WHICH EQUALS $30.98

Page 45 of 79

Schedule “B’ to By-Law No. 2019-15

1 2019 CAPITAL BUDGET - February 19, 2019 2

PROJECT

TOTAL

2019

YEAR(S)

PROJECT

BUDGET

PROPOSED FINANCING TAX LEVY

RESERVES

OTHER

4 GENERAL GOVERNMENT 5 Corporate Services 6 New Projects

Financial Software Update Server Upgrade Website Redesign

2019 2019 2019

Asset Management Software & Document Update

2019

7 8

12,000 27,000 23,000

72,500

134,500

2019 2019

55,000 375,000

2019

89,000

2019 2019 2019

5,400 19,200 15,000

2019

5,400

2019

35,000

11 Total - Corporate Services

Working Funds (WF) Infrastructure Infrastructure WF 10,000 (2018 c/o) & Federal Gas Tax (FGT) 62,500

12,000 27,000 23,000 72,500 0

134,500

12 13 PROTECTIVE SERVICES 14 Fire 15 New Projects 16 17 18 19 20 21 22

Bunker gear (25 sets) Tanker 331 replacement (1994) Firefighter recruitment (25) - related equipment (excluding pagers) SCBA Masks - spares (12) Hose replacement Firehall Study Gated Wye (2)- Stn 2-Burridge Pumper 321 & Stn 3Verona Pumper 331

New Items - advance approval in 2018 Mobile Compressor Pagers (49) - Spares for Halls (24) & VF recruitment 25 (25) 26 Sub-total

55,000 375,000

Rolling - Fire Rolling - Fire

74,000

Working Funds

5,400 19,200 15,000

Rolling - Fire Rolling - Fire Dev Chgs

5,400

Rolling - Fire

35,000

Infrastructure

15,000

23 24

2019

27 Total - Protection Services 28

31,360

630,360

15,000

615,360

31,360 0

Infrastructure 15,360 /WF 16,000

630,360

15,000

615,360

29 TRANSPORTATION DEPARTMENT 30 New Projects 31

LED Streetlights

2019

30,000

FGT

Old Boy at Perth Road - New Commuter Parking lot Guide Rail - New installation Storrington Pit Fencing Storrington Centre - Fuel System - Gas, Clear and Coloured for PW & Fire Hartington Fuel System - Addition of gas for PW & Fire 1/2 Ton Truck - replace F54 (2013 with 230,000 kms at Bedford Yard) 1 Ton Truck - Truck for parks - replace F55-3 Ton (2013 with 210,000 kms) Tandem Truck - Replace F27 (2002, 300,000 kms at Hartington Yard) Upgrading Intersections - Latimer and Round Lake Road

2019

50,000

Infrastructure

2019 2019

50,000 40,000

Infrastructure Infrastructure

2019

100,000

Facilities

2019

40,000

Facilities

2019

40,000

PW Equipment

2019

100,000

65,000

PW Equipment

2019

330,000

PW Equipment

2019

100,000

FGT

33 34 35

36 37 38 39 40

Linear Asset Construction-Villages/Local Roads/Arterial Roads (separate Listing)

2019

42 Total

35,000

6,075,000 6,075,000 3,650,725 1,415,000 1,009,275

AIR 815,000 DCF 300,000 FGT 300,000 OCIF 499,738 County FGT 509,537

6,955,000 6,955,000 3,685,725 2,260,000 1,009,275

43 SYDENHAM WATER

Water Plant Equipment Replacement (as per UK 2019 recommendations) Water Meter Replacement 45 2018/2019 46 Total 47 Sanitation-Disposal Loughborough Waste Site - Ground Penetrating radar 48 2019

Required for MOE approval Portland Waste Site - Bedrock Wells - Required for 49 2019 MOE approval 50 Sub-total 51 Total 44

70,000

115,000 185,000

65,000 135,000

45,000

28,000

73,000 258,000

73,000 208,000

70,000 0

65,000 135,000

Water Water 0

45,000

Landfill

28,000 0 0

73,000 208,000

Landfill 0 0

52 53 TOWNSHIP FACILITIES MANAGEMENT 54 New Projects

Energy Retrofits Keeley Road Garage- Office/washroom/lunchroom upgrades Keeley Road Garage - boiler replacement Keeley Road Garage - Communications tower relocation Hartington Sand/Salt Storage Building - Replace building cover Sydenham Library - Replace plastic fencing on roof Town Hall - air conditioning in server room Town Hall - Front step repair Town Hall - Main Floor washroom upgrades Verona Medical Centre - roof shingles Verona Medical Centre - Stretcher accessibility

OPP Station - Asphalt repairs

55 56 57 58 59 60 61 62 63 64

OPP Station - Generator

Burridge Station 2 - Lighting retrofit 69 Sunbury - Station 8 - Front Step Sydenham - Station 5 - Front Eavesthrough/ asbestos 70 tile removal and replacement 71 Old Station 6 - Decommissioning 72 Total 68

FGT

2018-2020

75,000

25,000

2019

250,000

Facilities

2019

50,000

Facilities

2019

50,000

Facilities

2019

100,000

Facilities

2019 2019 2019 2019 2019 2019

5,000 15,000 10,000 5,000 15,000 15,000

Facilities Facilities Facilities Facilities Facilities Facilities

2019

10,000

2018-19

180,000

2019 2019

10,000 5,000

Facilities Facilities 180,000 (incl 2018 carryover 80,000) FGT Facilities

2019

8,500

Facilities

2019

25,000 828,500

25,000 778,500

Facilities

Page 46 of 79

Schedule “B’ to By-Law No. 2019-15

1 2019 CAPITAL BUDGET - February 19, 2019 2

PROJECT

TOTAL

2019

YEAR(S)

PROJECT

BUDGET

PROPOSED FINANCING TAX LEVY

RESERVES

OTHER

74 RECREATION 75 New Projects

2018-2022 2019

Boat Launch Upgrades - Various Recreation software - programs & facility booking Davidson Beach - Floating Dock (swimming lessons back up location) Glendower Hall - Painting, misc repairs Bradshaw Schoolhouse- Accessible entrance/restore foundation Canteens- assesment of canteen use & appliance purchase Bowes/Point Sydenham Point - Bunker roof replacement Sydenham Point - Multi-purpose pad work incl painitng, basketball/tennis posts/netting Sydenham Point - Beach dock - geared towards paddlers Wilmer Ball Park - foundation repairs pumphouse building Centennial Park & Gerald Ball Park - securing movable soccer nets Harris Park - painting, trim work & decommissioning outbuilding Centennial Dog Park - walkway

Gilmour Point -Washrooms

76 77 78 79 80 81 82 83 84 85 86 87

Storrington Centre - Heat exchanger replacement 91 Storrington Centre - Design work for hall expansion Gerald Ball Park -Resurface courts & new basketball 92 posts Gerald Ball Park - Playground structure near soccer 93 field 94 Skateboard Park - Feasibility Study Boat Launch Fencing 95 96 Total - Recreation 90

75,000 6,000

15,000 6,000

Parkland Infrastructure

15,000 6,000

2019

10,000

Parkland

2019

10,000

Parkland

2018-19

30,000

10,000

Parkland

2019

5,000

Parkland

2019

20,000

Parkland

2019

8,000

Parkland

2019

10,000

Parkland

2019

6,000

Parkland

2019

5,000

Parkland

2019

20,000

Parkland

2019

10,000

2017-19

450,000

2019 2019-2020

8,000 50,000

Parkland FGT 450,000 (includes 2017/18 carryovers) Parkland Parkland

2019

30,000

Parkland

2019

35,000

Parkland

2019 2019

15,000 5,000 808,000

15,000 5,000 728,000

Parkland Parkland

15,000 5,000 728,000

50,000 75,000 125,000

50,000 6,000 56,000

PLANNING New Projects Growth Management (in advance of Official Plan) 100 Official Plan - Study/Consultation/Open Houses 101 102 Total - Planning 98 99

2019 2019/20

Dev Chgs Dev Chgs 0

103 104

TOTALS

9,739,360 9,490,360 3,700,725 4,780,360 1,009,275

Removed but funds held for report back re: turnaround for Township Trucks Project on hold pending follow up report to, and approval by Council

Page 47 of 79

Schedule “B’ to By-Law No. 2019-15

Year 2019 Linear Asset Construction Schedule - February 19, 2019

New Projects

Desert Lake Causeway Petworth Culvert Round Lake Road Devils Saddle Culvert Sunbury Village Hard Surface Preservation Bridge Design Carrying Place Road Amey Road Scanlan Road Arterial Reserve Contingency Total

2018 original budget of 100k reallocated to other project 2018 original budget of 250k reallocated to other project Duff Road to Lower Round Lake Road Burnt Hills Road Seal coating & microsurfacing Bedford Mills, Fish Creek, Hinchinbrooke Road North 2018 original budget of 125k reallocated to other project to be used for Road 38 Any unspent to be reallocated to Arterial Reserve

Project

Total

2019

Year(s) 2018-19 2019 2019 2019 2019-20 2019 2019 2018-19 2019 2019 2019-2022 2019

Project 501,018 500,000 700,000 700,000 2,880,000 1,100,000 50,000 700,000 300,000 325,000 1,100,000 525,000

Budget 500,000 500,000 700,000 700,000 1,000,000 1,100,000 50,000 350,000 250,000 325,000 75,000 525,000

9,381,018

6,075,000

Page 48 of 79

Schedule “B’ to By-Law No. 2019-15

2019 CAPITAL BUDGET - PRIOR YEAR CARRYOVER

TOTAL PROJECT BUDGET

BUDGETED EXPENDITURE

PROPOSED FINANCING TAX LEVY RESERVES

PROTECTIVE SERVICES TRANSPORTATION DEPARTMENT

Radio Communication (Fire and PW)

300,000

Working Funds

LED Streetlights - 3 New

40,000 35,000

40,000 6,972

Vertical - Facilities

Green Bay Bridge

299,247

261,600

Carrying Place Road

350,000

202,372

Deyos/Bunker Hill Roads

350,000

203,041

1,374,247

1,013,985

45,000 55,000 100,000

45,000 54,267 99,267

Loughborough Site - Finish partial capping Phase 1

410,000

Garbage Truck

Keeley Admin - Finalize renovations Roads Construction:

Total

Infrastructure

Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital)

1,013,985

Water Reserve Water Reserve

45,000 54,267 99,267

410,000

Landfill Closure

250,000

Rolling-roads 150,000/100,000 WF

660,000

75,000 2,000,000 2,075,000

25,000 5,000 30,000

75,000

Point Park - Paint Bunker & Pavillion

SYDENHAM WATER Water Tower Water Hauling Station Total ENVIRONMENTAL SERVICES

Total

660,000 Federal Gas Tax Vertical - Facilities Res

25,000 5,000 30,000

12,269

Parkland

5,000

4,272

Parkland

Fermoy Hall - Building Upgrades -Structural Integrity Walls/Chimney/Foundation

80,000

76,537

Parkland

Bradshaw School House - Accessible Entrance/Restore Foundation

20,000

18,405

Parkland

Wilmer Ball Park - Pump/Storage Building Wall Repair

6,000

Parkland

186,000

117,483

40,000 40,000

4,435,247

1,960,735

TOWNSHIP FACILITIES MANAGEMENT Energy retrofits Perth Road-Station 6-Trees Total RECREATION Boat Launch Upgrades - Various

Total

Recreation

PLANNING Development Charges Study Total - Planning TOTALS - Carryovers

Project on hold pending follow up report to, and approval by Council

2018 CAPITAL BUDGET - Removed items & not carried over

Total

Thermal Imaging Camera

7,000

Transportation Master Plan - moved to 2020

50,000

Water Tank (replace 23903-2011)

30,000

Establish Transfer Station Facility Signage Bradshaw- Station 1 paving - per study Paving - Station 7 Burridge - Stn 2 - Repair Rear Metal Roof (BCA) Burnt Hills - Stn 9 - Soffit & Facia Upgrades

25,000 17,786 8,000 10,000 10,000 10,000

167,786

Dev Charges

Page 49 of 79

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-16 A BY-LAW TO APPOINT COUNCIL MEMBERS AND MEMBERS OF THE PUBLIC TO DISTRICT RECREATION COMMITTEES AND SOUTH FRONTENAC RECREATION COMMITTEE WHEREAS the Council of the Township of South Frontenac appoints a number of individuals to carry out various duties in the Municipality and constitute different boards and committees; and, WHEREAS it is expedient to consolidate these appointments in order to provide a consistent list of these appointees, AND WHEREAS Council has deemed it expedient to temporarily appoint members to District Recreation committees and South Frontenac Recreation Committee until such time as results from the Facilitated Session are determined. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: THAT: 1)

Persons, as set out on Schedule “A” attached hereto, are hereby appointed to carry out various duties in the municipality and serve on the District Recreation Committees and South Frontenac Recreation committee for the term as set out opposite their names on Schedule “A”.

Schedule “A” of this by-law may be amended by resolution of Council.

This by-law shall come into force and take effect on the date of its final passing.

Dated at The Township of South Frontenac this 19th day of March 2019. Read a first and second time this 19th day of March 2019. Read a third time and finally passed this 19th day of March 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 50 of 79

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-17 A BY-LAW TO DESIGNATE A HEAD OF THE MUNICIPAL CORPORATION AND TO DELEGATE CERTAIN POWERS AND DUTIES GRANTED OR VESTED IN THE HEAD FOR THE PURPOSES OF THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT. WHEREAS under Section 3 subsection 1 of the Municipal Freedom of Information and Protection of Privacy Act, 1990, Chapter M.56, the Council of a municipal corporation may by by-law designate from among its members an individual or a committee of the Council to act as Head of the Municipal Corporation for the purpose of the Act;, AND WHEREAS Section 49, subsection 1 of the Municipal Freedom of Information and Protection of Privacy Act, 1990, Chapter M.56 authorizes the head to delegate in writing, certain powers and duties granted or vested in the Head to an officer of the institution; AND WHEREAS the Council of the Corporation of the Township of South Frontenac deems it desirable and expedient to designate a Head for the purposes of the Act and to delegate certain powers and duties granted or vested in the Head to an officer of the Corporation; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1)

That the Council of the Corporation of the Township of South Frontenac be designated as Head for the purposes of the Municipal Freedom of Information and Protection of Privacy Act

That the Clerk of the Corporation of the Township of South Frontenac be delegated certain powers and duties granted or vested in the Head as per Schedule “A” attached hereto.

Any by-laws or portions thereof conflicting with this by-law are hereby repealed.

This by-law shall come into force and take effect on the date of its final passing. Dated at the Township of South Frontenac this 19th day of March 2019. Read a first and second time this 19th day of March 2019. Read a third time and finally passed this 19th day of March 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 51 of 79

TOWNSHIP OF SOUTH FRONTENAC SCHEDULE “A” TO BY-LAW NO. 2019-17 MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT DELEGATION OF AUTHORITY 1.

Adhering to time limits and notification requirements

Forwarding and transferring requests

Determining if exemptions apply.

Considering representation from third parties.

Providing a response to access requests

Determining the method of disclosure

Responding to requests for correction of personal information

Calculating and collecting fees

Providing access by the public to manuals and guidelines prepared by the corporation.

Administering the privacy protection provision of the Act.

Prepare annual report.

Page 52 of 79

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-18 A BY-LAW TO AMEND BY-LAW 2004-93, SECTION 5(1) LICENSE FEES FOR TRAILERS WHEREAS the Township of South Frontenac approved By-law 2004-93 being a by-law to license trailers which are lawfully located in the municipality, except those located in an established trailer park in the municipality, AND WHEREAS Section 5(1) of by-law 2004-93 sets out the license fee for trailers; AND WHEREAS the Municipal Act. S.O. 2001 section 164 authorizes a municipality to pass a by-law to license trailers: NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1)

That Section 5(1) of By-law 2004-93 is hereby amended to read as: The license fee for every trailer subject to a recreational vehicle license shall be thirty-five ($35.00) dollars for each month or part month that the trailer is located in the township. The license fee is applicable for 11 months of any licensee year.

That By-law 2009-90 be repealed.

This by-law shall come into force and take effect on January 1, 2020.

Dated at the Township of South Frontenac this 19 day of March 2019. Read a first and second time this 19 day of March 2019. Read a third time and finally passed this 19 day of March 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 53 of 79

Payment Listing For the period of March 6, 2019 to March 19, 2019

Accounts Payable Payment Listing:

2,027,611.35 For the period of March 6, 2019 to March 19, 2019

Payroll Payment Listing: Pay Period #19-06

Pay date March 13, 2019

90,577.04

For the period of February 24, 2019 to March 9, 2019

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending March 19, 2019 in the amount of

2,118,188.39

Submitted by: Mark Foster - Accounting Clerk Approved by: Stephanie Kuca - Deputy-Treasurer

2,118,188.39

System:

2019-03-14

User ID:

mfoster

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

11:37:03 AM

From: 2019-03-06

To: 2019-03-19

Page:

Page 54 of 79

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000010960

Date

Inv #

2019-03-19

Vendor

Description

228288 228953

DIAMOND SOFTWARE INC GP Annual Fees GP Annual Fees

69245

THE FRONTENAC NEWS Ads- Feb 7,14,21,28

Total EFT000000010960 EFT000000010967 2019-03-19 Total EFT000000010967

Total Gen

Amount $1,944.64 $30,338.86 $32,283.50 $2,645.76 $2,645.76

$34,929.26

0035 TaxSB-EP Cheque EFT000000010976

Date 2019-03-19

Inv #

Vendor

Description

LIMESTONE DISTRICT SCHOOL MAR 2019 LEVY MAR 2019 LEVY

Total EFT000000010976

Total TaxSB-EP

Amount $1,309,415.76 $1,309,415.76

$1,309,415.76

0036 TaxSB-ES Cheque EFT000000010943

Date 2019-03-19

Inv #

Vendor

Description

ALGONQUIN AND LAKESHORE MAR 2019 LEVY MAR 2019 LEVY

Total EFT000000010943

Total TaxSB-ES

Amount $117,761.16 $117,761.16

$117,761.16

0037 TaxSB-FP Cheque EFT000000010956

Date 2019-03-19

Inv #

Vendor

Description

CONSEIL DES ECOLES PUBLIQUES MAR 2019 LEVY MAR 2019 LEVY

Total EFT000000010956

Total TaxSB-FP

Amount $5,747.65 $5,747.65

$5,747.65

0038 TaxSB-FS Cheque EFT000000010957

Date 2019-03-19

Inv #

Vendor

Description

CONSEIL SCOLAIRE CATHOLIQUE DU MAR 2019 LEVY MAR 2019 LEVY

Total EFT000000010957

Total TaxSB-FS

Amount $8,996.15 $8,996.15

$8,996.15

1000 Cheque 070093

Date

Inv #

2019-03-19 194455

Total 070093 070106

2019-03-19

Vendor

ATKINSON HOME BUILDING CENTRE Water Softener Salt

Total 070108 EFT000000010958

2019-03-19

Amount $24.39 $24.39

SNIDER, PERCY 19/02/22-33

Total 070106 070108

Description

Snow Plowing

VERONA LIONS CLUB 19/10/08-W.INSTITUTE Hall Rental - Womans Institute 19/05/11-W.INSTITUTE Hall Rental- Womans Institute

2019-03-19

$763.20 $763.20 $337.70 $565.00 $902.70

CULLIGAN 76467TI 2542819

Total EFT000000010958 EFT000000010975 2019-03-19

Water Water Cooler Rental

$58.76 $10.12 $68.88

524.9L @.906

$483.93 $483.93

LEONARD FUELS 0279-975361

Total EFT000000010975 EFT000000010999 2019-03-19 23910249

SUPERIOR PROPANE INC. 2299.6L @.51

17579 17580

UNITY SOD FARM LTD. Snow Plowing Snow Plowing

Total EFT000000010999 EFT000000011009 2019-03-19

Total EFT000000011009

Total

$1,193.44 $1,193.44 $1,383.94 $1,882.56 $3,266.50

$6,703.04

1100 Counc Cheque 070091 Total 070091 EFT000000010964

Date 2019-03-19

Inv #

AIRD BERLIS 53710-147091-2

2019-03-19 118666

Total EFT000000010964

Vendor

Description Code of Conduct

ESOLUTIONS GROUP Cludo Essential Lite Search

Amount $305.28 $305.28 $682.49 $682.49

System:

2019-03-14

User ID:

mfoster

EFT000000010982

11:37:03 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2019-03-19

MUNICIPAL WORLD INC 8X Subscriptions

270654 Total EFT000000010982

Total Counc

Page:

Page 55 of 79 $445.73 $445.73

$1,433.50

1250 Clk Cheque EFT000000011005

Date

Inv #

2019-03-19 33 1494 1462 2143 2343

Vendor

Description

TROUSDALE’S FOODLAND Milk+ Cream Coffee+ Cream Milk+ Cream+ Sugar Aerosol+ Hand Sanitizer Coffee+Cream+Milk

Total EFT000000011005

Total Clk

Amount $11.46 $24.47 $13.26 $6.95 $36.53 $92.67

$92.67

1275 Fin Cheque 070105 Total 070105 EFT000000010959

Date

Inv #

2019-03-19

Vendor

Description

8100674127

SHRED-IT INTERNATIONAL ULC Shredding Services

155275

CUNNINGHAM SWAN CARTY Legal Services

2019-03-19

Total EFT000000010959

Total Fin

Amount $75.20 $75.20 $305.28 $305.28

$380.48

1300 Elec Cheque 070096

Date 2019-03-19

Inv #

Vendor

LEONARD, RAY 2018 REFUND OF NOM

Description 2018 Refund of Nom

Amount

Total 070096

$100.00 $100.00

Total Elec

$100.00

Total GG

$1,485,559.67

20 PP&P 2100 Fire Cheque 070094 Total 070094 070095 Total 070095 070102 Total 070102 070106

Date

Inv #

2019-03-19

Vendor

INV-3668

FLUENT INFORMATION MANAGEMENT SYSTEMS INC. Hardware Rental+ Subscription

4373

KINGSTON FIRE AND RESCUE Q1 Dispatch Fees

20190041435

RECEIVER GENERAL RADIO LICENCES 2019 Radio Licences Renewals

2019-03-19

Amount $1,831.68 $1,831.68 $9,056.64 $9,056.64 $82.00 $82.00

SNIDER, PERCY 19/02/28-28-2 19/02/28-31 19/02/28-34 19/02/22-32 19/02/22-35

Total 070106 EFT000000010937

Description

2019-03-19

Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

29246 29247 29248

BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing Snow Plowing

A1513795 A1518226

ABELL PEST CONTROL INC. 19/02 Pest Control 19/02 Pest Control

9093124924

ACKLANDS - GRAINGER INC. Eyewash Kit

6038

ASSELSTINE HARDWARE Water Softener Salt

1-249386

BELL MOBILITY (RADIO DIVISION) 19/03 Site Rental

131551

FRASSO AUTOMOTIVE SERVICE Repair Top Light Bar

KS24360 KS24638

KENWORTH ONTARIO - KINGSTON Safety+Service+Broken Lights Maxi Chamber Broken

Total EFT000000010937 EFT000000010939 2019-03-19

Total EFT000000010939 EFT000000010940 2019-03-19 Total EFT000000010940 EFT000000010945 2019-03-19 Total EFT000000010945 EFT000000010948 2019-03-19 Total EFT000000010948 EFT000000010966 2019-03-19 Total EFT000000010966 EFT000000010973 2019-03-19

Total EFT000000010973 EFT000000010975 2019-03-19

$1,221.12 $508.80 $610.56 $763.20 $763.20 $3,866.88 $661.44 $503.71 $610.56 $1,775.71 $39.40 $48.61 $88.01 $594.36 $594.36 $48.77 $48.77 $328.00 $328.00 $317.49 $317.49 $878.01 $477.09 $1,355.10

LEONARD FUELS 0647-978547 0647-974752 1060-970196 4896-982941 4896-973169

1144.4L @.845 1060.0L @.835 552.6L @.874 426.6L @.843 447.4L @.830

$984.04 $900.68 $491.47 $366.21 $310.54

System:

2019-03-14

User ID:

mfoster

11:37:03 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 4896-976813 4896-980008 2706-977290 2706-973152 2706-978545 2706-982914 2706-59156 2706-59155 1057-978089 1057-976105 1057-979212 1057-981241 1057-983271 1057-985645 1057-982225

Total EFT000000010975 EFT000000010977 2019-03-19 2100327050 Total EFT000000010977 EFT000000010992 2019-03-19

225.0L @.872 570.0L @.868 10.07L Stove Oil @.999 670.1L @.835 804.3L @.868 326.5L @.847 Service Furnace Service Hot Water Tank 73.1L @.9903 812.9L @.861 657.6L @.884 95.01L @.8752 548.1L @.847 Lubes 507.1L @.845 LINDE CANADA LIMITED 15687 Oxygen

R&D NELSON GENERAL MAINTENANCE 19/02-PRFH 19/01+19/02 General Maint. 19/02-VER-FIRE 19/01+19/02 General Maint.

Total EFT000000010992 EFT000000010996 2019-03-19 5505 5559

SIMMONS PLUMBING & PUMP SERV. Thaw sewer Thaw Sewer+Install Heat Cable

23881992 24034618 24081878

SUPERIOR PROPANE INC. 1230.8L @.51 Tank Rental 2828.9L @.51

45183 45280

TRIM-LINE OF SOUTH EAST 7X Helmet Numbers Decals+ Striping

Total EFT000000010996 EFT000000010999 2019-03-19

Total EFT000000010999 EFT000000011004 2019-03-19

Total EFT000000011004 EFT000000011008 2019-03-19

Page:

Page 56 of 79 $199.65 $503.47 $10.25 $569.38 $710.42 $281.42 $211.91 $114.23 $72.18 $712.23 $591.54 $82.68 $472.41 $64.51 $436.04 $8,085.26 $350.13 $350.13 $263.32 $109.90 $373.22 $954.00 $1,463.82 $2,417.82 $658.90 $1.02 $1,468.13 $2,128.05 $81.41 $295.10 $376.51

TW PATCHING 991606

Snow Plowing

17578

UNITY SOD FARM LTD. Snow Plowing

Total EFT000000011008 EFT000000011009 2019-03-19 Total EFT000000011009

Total Fire

$1,648.51 $1,648.51 $976.90 $976.90

$35,701.04

2410 Ride Program Cheque 070098

Date 2019-03-19

Inv #

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES 110103191031040 3 Officers X 6Hrs 112702191253008 3 Officers X 4Hrs

Total 070098

Total Ride Program

Amount $1,272.24 $848.16 $2,120.40

$2,120.40

2510 Quinte Cheque EFT000000010991

Date

Inv #

2019-03-19 30571

Vendor

Description

QUINTE CONSERVATION 2019 Levy

Total EFT000000010991

Total Quinte

Amount $70,227.00 $70,227.00

$70,227.00

2515 Rid Vly Cheque 070103

Date

Inv #

2019-03-19 46447

Vendor

Description

RIDEAU VALLEY CONSERVATION AUTHORITY 2019 Levy

Amount

Total 070103

$23,714.29 $23,714.29

Total Rid Vly

$23,714.29

2605 Build Cheque 070104 Total 070104 EFT000000010938

Date

Inv #

2019-03-19

Vendor

Description

Amount

SANTINI, KELLY 168068

Legal Fees

1065401

4 OFFICE AUTOMATION LTD 19/03-19/05 Lease+Overage

2019-03-19

Total EFT000000010938

Total Build

$1,717.96 $1,717.96 $866.34 $866.34

$2,584.30

2620 Anml Ctl Cheque EFT000000010993

Date

Inv #

2019-03-19 16

Total EFT000000010993

Total Anml Ctl Total PP&P

Vendor

Description

RIVOIRE, THOMAS R Legal Fees- Animal Loose

Amount $610.56 $610.56

$610.56 $134,957.59

System:

2019-03-14

User ID:

mfoster

11:37:03 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 57 of 79

30 Trans 3000 PW OH Cheque 070097 Total 070097 EFT000000010944

Date 2019-03-19

Inv #

Vendor

Description

MARKOWSKI,KYLE 19/03/11-INS CLAIM Insurance Claim

2019-03-19 C14258-0319

ALLIANCE WIRELESS COMMUNICATIONS 19/03 Answering Service

156225

CUNNINGHAM SWAN CARTY Legal Advice

Total EFT000000010944 EFT000000010959 2019-03-19 Total EFT000000010959

Total PW OH

Amount $610.57 $610.57 $297.15 $297.15 $254.40 $254.40

$1,162.12

3005 RdAdmOH Cheque EFT000000010948

Date

Inv #

2019-03-19 1-249386

Vendor

Description

BELL MOBILITY (RADIO DIVISION) 19/03 Site Rental

Total EFT000000010948

Total RdAdmOH

Amount $295.38 $295.38

$295.38

3010 Cheque 070093

Total 070093 070099 Total 070099 070100 Total 070100 070106

Date

Inv #

2019-03-19

Vendor

194407 194278

8530357

MISTER TRANSMISSION Rebuilt Transmission

18877

MORGAN’S DIESEL TRUCK PARTS Wiper Motor

2019-03-19

Amount $18.25 $49.85 $68.10 $3,853.37 $3,853.37 $101.76 $101.76

SNIDER, PERCY 19/02-03

Total 070106 EFT000000010939

Description

ATKINSON HOME BUILDING CENTRE Paint Brush Paint

2019-03-19

19/02 Garbage

A1503813

ABELL PEST CONTROL INC. Pest Control

69606522

AIR LIQUIDE CANADA INC. Oxygen

30688

BLACK DOG TIRE & LUBRICANTS Tire Change

Total EFT000000010939 EFT000000010942 2019-03-19 Total EFT000000010942 EFT000000010950 2019-03-19 Total EFT000000010950 EFT000000010953 2019-03-19

$127.20 $127.20 $69.72 $69.72 $31.91 $31.91 $28.49 $28.49

CINTAS 884237153 884237153 884237154 884237154

Total EFT000000010953 EFT000000010954 2019-03-19

Uniform Cleaning Supplies Uniform Cleaning Supplies

97191-HB 111179-HB 138655-HB 165147-HB

COCO PAVING INC Paving-HB Paving-HB Paving-HB 18-R09 Progress Invoice #4-HB

1108

DPH SERVICE STATION MAINTENANCE Reset Computrol

53484

GIN-COR INDUSTRIES INC Hyd Cylinder

9306517685 9600080047

KENT AUTOMOTIVE Assorted Parts 25X Feet of Hose

Total EFT000000010954 EFT000000010961 2019-03-19 Total EFT000000010961 EFT000000010968 2019-03-19 Total EFT000000010968 EFT000000010972 2019-03-19

Total EFT000000010972 EFT000000010975 2019-03-19

$13.77 $92.78 $7.98 $31.85 $146.38 $7,366.71 $70,510.82 $9,333.49 $85.98 $87,297.00 $132.29 $132.29 $687.09 $687.09 $856.42 $326.56 $1,182.98

LEONARD FUELS 1058-976436 1058-976754 1058-977863 1058-978581 1058-978368 1058-978942 1058-979349 1058-985812 1058-980364 1058-980709 1058-981301 1058-981491 1058-981842 1058-981922 1058-982090 1058-982091 1058-982092 1058-982100

Lubes 96.40L @.8575 90.75L @.8575 89.99L @.8310 104.35L @.8310 77.65L @.9106 62.85L @.9106 82.61L @.9106 50.79L @.9106 65.84L @.8929 90.81L @.8752 14L @1.0168 54.02L @.8752 68.76L @.8752 115.01L @.9814 124.23L @.9903 91.00L @.9903 80.43L @.9903

$158.92 $82.14 $77.35 $74.26 $86.11 $70.38 $56.96 $74.86 $46.02 $58.48 $79.02 $14.49 $47.01 $59.83 $114.86 $125.18 $91.71 $81.05

System:

2019-03-14

User ID:

mfoster

11:37:03 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 1058-982141 1058-982216 1058-982452 1058-982739 1058-982892 1058-983115 1058-983582 1058-984198 1058-984677 1058-985646 1058-975097 1058-978168 1058-51297C 3160-989984 3160-982939 3160-59463C 0646-983296 1058-976376

Total EFT000000010975 EFT000000010979 2019-03-19 K86230 Total EFT000000010979 EFT000000010984 2019-03-19

102.00L @.9903 103.52L @.8752 89.16L @.8752 55.27L @.8752 74.43L @.8752 79.87L @.8752 81.67L @.831 78.14L @.8310 85.81L @.8133 95.61L @.8044 900.2L @.835 1540.7L @.845 Service Furnace 162.7L @.891 611.0L @.861 HVAC Service 887.2L @.907 Misc MAGNACHARGE BATTERY CORP 12V Battery

Page:

Page 58 of 79 $102.79 $90.09 $77.59 $48.09 $64.77 $69.50 $67.41 $64.48 $69.27 $76.31 $764.91 $1,324.81 $211.91 $147.52 $535.33 $211.91 $818.85 $9.98 $6,154.15 $251.37 $251.37

NORTRAX 1165155

New Pedal

D01126

PAT ROGERS TOWING SERVICE Float to Mister Transmission

141586

PAT’S RADIATOR SERVICE LTD. Light Assembly

Total EFT000000010984 EFT000000010985 2019-03-19 Total EFT000000010985 EFT000000010986 2019-03-19 Total EFT000000010986 EFT000000010987 2019-03-19

$2,871.65 $2,871.65 $412.13 $412.13 $337.84 $337.84

PETRIE FORD 266826 266459 266459 266459 266459 266459 267470 267159 267159

Total EFT000000010987 EFT000000010988 2019-03-19 864130810 Total EFT000000010988 EFT000000010989 2019-03-19

Motor- Cool Blower Oil Bulb Element Assembly Mirror Pigtail+Lamp+ Plug Flasher Coolant Coolant PREMIER TRUCK GROUP Insulator Hanger

$78.59 $50.31 $15.02 $27.84 $63.60 $43.53 $13.45 $90.37 $90.36 $473.07 $38.43 $38.43

PRINCESS AUTO 1065326

Total EFT000000010989 EFT000000010990 2019-03-19

Torch Kit+ Work Light+Rags

106583

PRINTFUSION INC. Driving Sheet Forms

19/02-G,B,P 19/02-G,B,P 19/02-G,B,P 19/02-G,B,P

R&D NELSON GENERAL MAINTENANCE 19/01+19/02 General Maint. 19/01+19/02 General Maint. 19/01+19/02 General Maint. 19/01+19/02 General Maint.

K607109 K607274

SWISH MAINTENANCE LIMITED Cleaning Supplies Garbage Bags

349784KI

RUSH TRUCK CENTRES Radiator

PS040663786

TOROMONT INDUSTRIES LTD. Battery

6083-533132 6083-533133 6083-533133 6083-533133 6083-533142 6083-533140

TOWN AND COUNTRY AUTO SUPPLY Freeze off+ Torch Oil Filter Filter 3X Tubes 5 Pin Relay Kit

7207 2318.

TROUSDALE’S FOODLAND Coffee+ Whitener Coffee+Cake+Cream

90356 220442 90422 90419 90423 90485

TROUSDALE’S HOME HARDWARE 3X Shovels Rust Paint Cleaning Supplies Cleaning Supplies Dual Cartidge Fuse Kichen Supplies

896-916756 896-916612 896-916689

UNIVERSAL SUPPLY GROUP Lever Pump Def 4X Air Freshners

Total EFT000000010990 EFT000000010992 2019-03-19

Total EFT000000010992 EFT000000011000 2019-03-19

Total EFT000000011000 EFT000000011001 2019-03-19 Total EFT000000011001 EFT000000011002 2019-03-19 Total EFT000000011002 EFT000000011003 2019-03-19

Total EFT000000011003 EFT000000011005 2019-03-19

Total EFT000000011005 EFT000000011006 2019-03-19

Total EFT000000011006 EFT000000011010 2019-03-19

$110.88 $110.88 $438.77 $438.77 $128.22 $146.53 $32.26 $32.26 $339.27 $122.11 $63.09 $185.20 $2,494.83 $2,494.83 $412.66 $412.66 $164.76 $68.75 $5.94 $17.83 $50.38 $11.45 $319.11 $23.47 $16.97 $40.44 $48.81 $15.24 $67.10 $63.93 $9.66 $82.14 $286.88 $142.45 $364.30 $17.70

System:

2019-03-14

User ID:

mfoster

11:37:03 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 173-222661 173-222813 896-917285 173-223017 173-223017 173-223234 173-223234 173-223234 173-223648 173-223647

Total EFT000000011010 EFT000000011013 2019-03-19

7” LED Square Taillights 5 Pin Relay+Battery Cleaner 2X Sockets+2X Plugs 2X Sockets+2X Plugs 2X Lights 2X Lights 2X Lights Air Hose Valves+Hose+Assembly

WASTE CONNECTIONS OF CANADA 7150-0000243475 Dump+ Exchange

Total EFT000000011013 EFT000000011016 2019-03-19 823119

UCF/MCKEOWN & WOOD FUELS 2789.5L @.9010

Total EFT000000011016

Total

Page:

Page 59 of 79 $148.55 $63.54 $30.50 $57.92 $57.92 $148.55 $30.60 $30.59 $40.67 $370.80 $1,504.09 $416.38 $416.38 $2,557.56 $2,557.56

$113,371.00

3210 Brushing Cheque EFT000000010937

Date

Inv #

2019-03-19 29299

Total EFT000000010937 EFT000000010962 2019-03-19

Vendor

Description

BOULTON SEPTIC/LARMON’S Patching

Amount $3,805.82 $3,805.82

ECO TREE CARE 2329

Tree Removal

Total EFT000000010962

Total Brushing

$3,154.56 $3,154.56

$6,960.38

3310 Hardtop Patching Cheque 070106

Date

Inv #

2019-03-19

Vendor

Amount

SNIDER, PERCY 19/02/27-12 19/03/01-38 19/03/05-39 19/02/22-10

Total 070106 EFT000000010937

Description

2019-03-19 29325

Patching Snow Plowing Snow Plowing Patching BOULTON SEPTIC/LARMON’S Patching

Total EFT000000010937

Total Hardtop Patching

$700.62 $992.55 $992.55 $992.55 $3,678.27 $671.62 $671.62

$4,349.89

3425 Gradng & Grvl resurf Cheque EFT000000011015

Date

Inv #

2019-03-19 128839

Vendor

Description

WHITE’S WEARPARTS LTD Grader Blade

Total EFT000000011015

Total Gradng & Grvl resurf

Amount $134.12 $134.12

$134.12

3502 Winter Prop Damage Cheque 070093

Date

Inv #

2019-03-19 193193

Vendor

Description

ATKINSON HOME BUILDING CENTRE 4X Mailbox+ Lumber

Total 070093

Total Winter Prop Damage

Amount $119.00 $119.00

$119.00

3505 Snw Plwng Cheque 070106

Date

Inv #

2019-03-19

Vendor

Description

Amount

SNIDER, PERCY 19/02/24-13 19/02/02-14 19/02/19-15 19/02/20-16 19/02/24-17 19/02/25-18 19/02/27-19 19/02/24-07 19/02/24-20 19/02/24-21 19/02/24-22 19/02/25-23 19/02/25-24 19/02/25-25 19/02/25-08 19/02/28-09-2 19/02/28-26 19/02/28-27 19/02/28-28 19/02/13-34 19/02/12-33 19/02/15-43 19/02/21-44 19/02/15-45 19/02/21-50 19/02/21-49 19/02/21-48

$244.22 $184.19 $184.19 $184.19 $184.19 $184.19 $184.19 $1,811.33 $318.51 $146.53 $195.38 $318.51 $146.53 $195.38 $905.66 $905.66 $318.51 $146.53 $195.38 $1,058.30 $1,058.30 $905.66 $905.66 $318.51 $195.38 $146.53 $318.51

System:

2019-03-14

User ID:

mfoster

11:37:03 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 19/02/15-47 19/02/15-46 19/02/15-40 19/02/21-41 19/03/06-33 19/03/06-34 19/03/06-35 19/03/06-32 19/03/03-36 19/03/06-37

Total 070106 EFT000000010937

2019-03-19 29242 29241 29240 29244

BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing Snow Plowing Snow Plowing

2018-24598 2018-24602 2018-24601 2018-24600 2018-24604 2018-24603 2018-24599 2018-24551

K MULROONEY TRUCKING LIMITED Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

Total EFT000000010937 EFT000000010974 2019-03-19

Total EFT000000010974 EFT000000010981 2019-03-19

Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

MCNICHOLS CONSTRUCTION LTD 19/02/28-ROUTE 12 Snow Plowing 19/02/28-ROUTE 11 Snow Plowing

Total EFT000000010981 EFT000000011015 2019-03-19 128838 128837 128837 128837 128833

WHITE’S WEARPARTS LTD 11X Blades+Nuts+Bolts Snow Plow Parts Snow Plow Parts Snow Plow Parts 3X Wing Blades

Total EFT000000011015

Total Snw Plwng

Page:

Page 60 of 79 $195.38 $146.53 $184.19 $184.19 $318.51 $146.53 $195.38 $184.19 $905.66 $905.66 $15,226.34 $3,358.08 $3,968.64 $4,630.08 $1,099.01 $13,055.81 $7,476.88 $2,318.03 $2,877.57 $2,216.84 $2,877.57 $3,800.43 $10,452.37 $7,913.32 $39,933.01 $4,558.85 $10,094.59 $14,653.44 $2,059.93 $848.68 $848.68 $848.67 $777.85 $5,383.81

$88,252.41

3506 Snow Clearing Sidewalks Cheque 070106

Date

Inv #

2019-03-19

Description

Amount

SNIDER, PERCY 19/02/22-01 19/02/19-50 19/02/28-08 19/02/28-08 19/02/28-09 19/02/28-10 19/02/28-10 19/02/28-11 19/02/28-11 19/02/25-06 19/02/25-06 19/02/25-07 19/02/25-07 19/02/25-04 19/02/25-04 19/02/25-05 19/02/25-05 19/02/15-41 19/02/21-45 19/02/21-45 19/02/21-46 19/02/21-46 19/02/15-42-2 19/02/15-43-2 19/02/15-43-2 19/02/15-44 19/02/15-44 19/02/21-48-2 19/02/21-49-2 19/02/01-30 19/02/01-33 19/02/28-12 19/03/03-15 19/03/03-15 19/03/06-18 19/03/06-18 19/03/07-19 19/03/06-16 19/03/06-16 19/03/06-17 19/03/06-17 19/03/03-13 19/03/03-13 19/03/03-14 19/03/03-14

Total 070106 EFT000000010937

Vendor

2019-03-19 29243 29243

Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing

$600.38 $437.57 $193.34 $101.76 $193.34 $101.76 $93.62 $203.52 $69.20 $101.76 $93.62 $203.52 $69.20 $178.08 $98.71 $305.28 $89.55 $193.34 $101.76 $93.62 $203.52 $69.20 $193.34 $101.76 $93.62 $203.52 $69.20 $203.52 $101.76 $356.16 $193.34 $234.05 $193.34 $101.76 $193.34 $101.76 $203.52 $101.76 $93.62 $203.52 $69.20 $101.76 $93.62 $203.52 $69.20 $7,275.84 $1,424.64 $1,424.64

System:

2019-03-14

User ID:

mfoster

11:37:03 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 29019

Flagging

Total EFT000000010937

Total Snow Clearing Sidewalks

Page:

Page 61 of 79 $170.96 $3,020.24

$10,296.08

3515 Stock Snd&Slt Cheque EFT000000010971

Date

Inv #

2019-03-19

Vendor

Description

K+S WINDSOR SALT LTD Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt

Amount

Total EFT000000010971

$3,774.99 $3,745.94 $3,239.21 $6,979.71 $3,763.19 $3,692.36 $3,778.64 $3,715.97 $32,690.01

Total Stock Snd&Slt

$32,690.01

5300432441 5300431258 5300432850 5300434719 5300434690 5300434547 5300434212 5300434340

3525 Snw Remvl Cheque 070106

Date

Inv #

2019-03-19

Vendor

Amount

SNIDER, PERCY 19/02/15-42 19/02/19-38 19/02/21-39

Total 070106 EFT000000010937

Description

2019-03-19 29245

Triaxle Rental Flagging Flagging BOULTON SEPTIC/LARMON’S Flagging

Total EFT000000010937

Total Snw Remvl

$268.65 $413.40 $287.47 $969.52 $149.59 $149.59

$1,119.11

3535 Surface Fldng Cheque EFT000000010955

Date

Inv #

2019-03-19

Vendor

Description

186796

COCO PROPERTIES CORP Gravel

101019679

VERONA HARDWARE LIMITED 35lbs Propane @.85

Total EFT000000010955 EFT000000011012 2019-03-19

Amount $5,940.13 $5,940.13

Total EFT000000011012

$30.27 $30.27

Total Surface Fldng

$5,970.40

3601 Barricds & Sfty Matls Cheque EFT000000010946

Date

Inv #

2019-03-19

Vendor

Description

24225596

BATTLEFIELD EQUIPMENT RENTALS 200X Earplugs

90356

TROUSDALE’S HOME HARDWARE Lumber+Paint

Total EFT000000010946 EFT000000011006 2019-03-19 Total EFT000000011006

Total Barricds & Sfty Matls

Amount $44.77 $44.77 $27.99 $27.99

$72.76

3610 Trfc Sg mnt Cheque EFT000000011007

Date

Inv #

2019-03-19

Vendor

Description

Amount

TRUE ELECTRIC

Total EFT000000011007

$436.11 $436.11

Total Trfc Sg mnt

$436.11

6879

Install 12” Red beacon

3650 Street Lights Cheque EFT000000010995

Date

Inv #

2019-03-19

Vendor

Description

Amount

R.W. ELECTRIC

Total EFT000000010995

$289.46 $289.46

Total Street Lights

$289.46

36178

19/02 Streetlight repair

Total Trans

$265,518.23

40 Env 4110 Water Treat Cheque EFT000000010947

Date 2019-03-19

Inv #

Vendor

Description

BELL CANADA-WATER TOWER PHONE LINE N6027631-19/02 19/02-Telephone

Amount

Total EFT000000010947

$84.71 $84.71

Total Water Treat

$84.71

5105 Garb coll Cheque 070106

Date 2019-03-19

Inv #

Vendor

SNIDER, PERCY 19/02/21-37 19/02/19-315964 19/02/27-06

Description Garbage Truck Rental Motor Installed Garbage Truck Rental

Amount $1,755.36 $25,440.00 $1,488.24

System:

2019-03-14

User ID:

mfoster

Total 070106 EFT000000010949

11:37:03 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 62 of 79 $28,683.60

2019-03-19 16100066

BENSON TRUCK & TRAILER Rear Spring Broken

D01077

PAT ROGERS TOWING SERVICE Float 99 to Percy

Total EFT000000010949 EFT000000010985 2019-03-19 Total EFT000000010985

Total Garb coll

$490.91 $490.91 $274.75 $274.75

$29,449.26

5110 Gab disp Cheque 070106

Date

Inv #

2019-03-19

Vendor

2019-03-19

ABELL PEST CONTROL INC. 19/03 Pest Control

93769

ENVIRO-GUARD PLUS INC. 19/02 Pest Control

13451 13451 13451

JODY CAMPBELL’S SEPTIC SERVICE 19/03 Portable Toilet Rental 19/03 Portable Toilet Rental 19/03 Portable Toilet Rental

2018-24521

K MULROONEY TRUCKING LIMITED Excavator+ Grinder Rental

8065

MCKENNA’S LOCK & KEY Lock+ Rekeyed

Total EFT000000010963 EFT000000010970 2019-03-19

Total EFT000000010970 EFT000000010974 2019-03-19 Total EFT000000010974 EFT000000010980 2019-03-19

WASTE CONNECTIONS OF CANADA 647-0000025173 8.44MT Waste+Bulk+Scrape 7150-0000243475 Dump+ Exchange

Total EFT000000011013 EFT000000011014 2019-03-19 812362 Total EFT000000011014 EFT000000011017 2019-03-19

New Road Portland Dump/Dozer Portland Dump/Waste 19/02 Bin Rental Portland Dump/Dozer Portland Dump/Waste

A1578779 Total EFT000000010939 EFT000000010963 2019-03-19

Total EFT000000010980 EFT000000011013 2019-03-19

Amount

SNIDER, PERCY 18/12/31-36-2 19/02/19-35 19/02/19-04 19/02-02 19/03/05-31 19/03/07-29

Total 070106 EFT000000010939

Description

WHALEY, GEORGE 19/02 Landfill Maintenance

WASTE CONNECTIONS OF CANADA 647-0000025146 64.97MT ICI+ Resi Waste

Total EFT000000011017

Total Gab disp

$1,465.34 $895.49 $356.16 $152.64 $651.26 $356.16 $3,877.05 $106.40 $106.40 $44.77 $44.77 $117.02 $117.02 $117.02 $351.06 $12,821.76 $12,821.76 $122.11 $122.11 $1,051.21 $734.53 $1,785.74 $3,816.00 $3,816.00 $6,393.63 $6,393.63

$29,318.52

5210 Rec Disp/Prc Cheque 070106

Date

Inv #

2019-03-19

Vendor

Description

Amount

SNIDER, PERCY 19/03/07-30

Bradshaw Recycle

Total 070106

Total Rec Disp/Prc

$534.24 $534.24

$534.24

5305 HHW Cheque EFT000000010951

Date

Inv #

2019-03-19

Vendor

Description

20190035

BRENDAR ENVIRONMENTAL INC. 19/02 HHW

90566

TROUSDALE’S HOME HARDWARE Wheelbarrow+ Bit+Bulb

Total EFT000000010951 EFT000000011006 2019-03-19 Total EFT000000011006

Amount $846.96 $846.96 $89.01 $89.01

Total HHW

$935.97

Total Env

$60,322.70

70 Cem 7000 Health Cheque 070106

Date

Inv #

2019-03-19

Vendor

2019-03-19 29249

Total EFT000000010937 EFT000000010962 2019-03-19

Snow Plowing BOULTON SEPTIC/LARMON’S Snow Plowing

$76.32 $76.32 $162.82 $162.82

ECO TREE CARE 2334

Total EFT000000010962

Amount

SNIDER, PERCY 19/02/15-01

Total 070106 EFT000000010937

Description

Tree Removal

$4,833.60 $4,833.60

Total Health

$5,072.74

Total Cem

$5,072.74

80 Rec

System:

2019-03-14

User ID:

mfoster

11:37:03 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 63 of 79

8000 Rec Cheque 070106

Date

Inv #

2019-03-19

Vendor

Amount

SNIDER, PERCY 19/02/28-27-2

Total 070106 EFT000000010941

Description

2019-03-19 2004538

Total EFT000000010941 EFT000000010965 2019-03-19

Snow Plowing ACTIVE NETWORK LTD DR Maxgalaxy

$488.45 $488.45 $8,559.25 $8,559.25

EVERTEMP INC 33405

Total EFT000000010965 EFT000000010967 2019-03-19 69320 Total EFT000000010967 EFT000000010975 2019-03-19

Heat Exchangers THE FRONTENAC NEWS Rec Guide

$7,426.23 $7,426.23 $8,140.80 $8,140.80

LEONARD FUELS 1361-984417 0838-991428 0838-987558 0838-983269

Total EFT000000010975 EFT000000010978 2019-03-19

696.4L @.907 130.6L @.915 419.6L @.907 483.3L @.773

$642.75 $121.60 $387.28 $380.17 $1,531.80

LONDRY ALARMS 197201 197201

Total EFT000000010978 EFT000000010992 2019-03-19

19/03 Monitoring+Rental 19/03 Monitoring+Rental

19/02-G,B,P 19/02-G,B,P

R&D NELSON GENERAL MAINTENANCE 19/01+19/02 General Maint. 19/01+19/02 General Maint.

K607109 K607109

SWISH MAINTENANCE LIMITED Cleaning Supplies Cleaning Supplies

10056

TROUSDALE’S FOODLAND SF Rec Meeting- Food

90585

TROUSDALE’S HOME HARDWARE AAA Bateries

17581

UNITY SOD FARM LTD. Snow Plowing

Total EFT000000010992 EFT000000011000 2019-03-19

Total EFT000000011000 EFT000000011005 2019-03-19 Total EFT000000011005 EFT000000011006 2019-03-19 Total EFT000000011006 EFT000000011009 2019-03-19 Total EFT000000011009

Total Rec

$28.49 $28.49 $56.98 $293.07 $32.26 $325.33 $26.97 $71.44 $98.41 $83.35 $83.35 $28.47 $28.47 $976.90 $976.90

$27,715.97

8240 Comm Caring Cheque 070092 Total 070092 070107 Total 070107 EFT000000010983

Date 2019-03-19

2019-03-19

Total EFT000000010983 EFT000000010997 2019-03-19

Inv #

Vendor

Description

AMHS-KFLA- VERONA RURAL OUTREACH PROGRAM 19/02 PCC DONATION 19/02 PCC Donation SOUTH FRONTENAC FOOD BANK 19/02 PCC DONATION 19/02 PCC Donation NEW LEAF LINK 19/02 PCC DONATION

19/02 PCC Donation

SOUTHERN FRONTENAC COMMUNITY 19/02 PCC DONATION 19/02 PCC Donation

Amount $2,000.00 $2,000.00 $2,000.00 $2,000.00 $1,000.00 $1,000.00

Total EFT000000010997

$2,000.00 $2,000.00

Total Comm Caring

$7,000.00

8405 Ver&Dis Hist Cheque 070093

Total 070093 070101

Date 2019-03-19

2019-03-19

Inv #

Vendor

Description

ATKINSON HOME BUILDING CENTRE 192422-PORT HERITAGE Plywood+White panels+Staples 192478-PORT HERITAGE Pine Panels 192523-PORT HERITAGE Pine Panels THE ONTARIO HISTORICAL SOCIETY 8414-PORT HERITAGE 2019 Membership

Total 070101

Total Ver&Dis Hist

Amount $233.08 $22.37 $67.09 $322.54 $60.00 $60.00

$382.54

Total Rec

$35,098.51

90 Plan 9000 Plan Cheque EFT000000010952

Date

Inv #

2019-03-19

Total Plan

Description

1819-1203

BUSINESS INTERIORS(ONTARIO)INC Chair (less deposit) T.G.

N508163

GRAND & TOY LIMITED Elastic Bands

Total EFT000000010952 EFT000000010969 2019-03-19 Total EFT000000010969

Vendor

Amount $337.53 $337.53 $13.31 $13.31

$350.84

System:

2019-03-14

User ID:

mfoster

11:37:03 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 64 of 79

9800 Dev Serv Cheque EFT000000010952

Date

Inv #

2019-03-19 1819-1203

Vendor

Description

BUSINESS INTERIORS(ONTARIO)INC Chair (less deposit) C.D.

Total EFT000000010952

Amount $337.53 $337.53

Total Dev Serv

$337.53

Total Plan

$688.37

99 9999 Cheque 070110 Total 070110 EFT000000010971

Date

Inv #

2019-03-19

BYERS CATHERINE JANE TAX REFUND

5300433906 5300433450

K+S WINDSOR SALT LTD Winter Salt- North Front Winter Salt Central Front

631944 631954 631956 631955 631938 631939 631937 631941 631940 632345 632346 632347

ROSEN ENERGY GROUP SUN 1800.8L CLR @.9810 B 451.7L GAS @.8660 B 221.0L MKD @.8580 B 799.3L CLR @.9810 F 2833.4L CLR @.9810 F 203.6L MKD @.8580 F 1879.7L GAS @.866 P 542.2L MKD @.8580 P1632.4L CLR @.9810 F 3001.1L GAS @.8720 F 1558.8L CLR @1.0160 F 662.3L MKD @.8830

Total EFT000000010971 EFT000000010994 2019-03-19

Total EFT000000010998

Description

CRADJ5415-1 2019-03-19

Total EFT000000010994 EFT000000010998 2019-03-19

Vendor

ST JOHN, JANE 2019 TAX REFUND

Tax Refund

Amount $1,504.37 $1,504.37 $12,297.58 $11,290.18 $23,587.76 $1,797.67 $398.05 $192.96 $797.90 $2,828.48 $177.77 $1,656.47 $473.40 $1,629.56 $2,663.01 $1,921.78 $595.10 $15,132.15 $169.26 $169.26

Total

$40,393.54

Total

$40,393.54

Total

$2,027,611.35

Page 65 of 79

INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE: March 19, 2019 SUBJECT:

Tender No. PW-2019-04,Half Ton Extended Cab 4X4 Truck

RECOMMENDATION: For Information only. BACKGROUND: The Public Services Department budgeted for One (1) Half Ton Extended Cab 4X4 Truck to replace an existing 2013 Half Ton Truck (GMC Sierra with 235,000km). The Tender was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. This tender closed on March 13, 2019 and two bids were received. The results, in ascending order, are as follows: Supplier

Sub-Total

Trade-In

Total

Total (Incl. HST)

Taylor Automall

$37,923.00 $8,500

$29,423.00

$33,247.99

$40,568.74 $7,000

$33,568.74

$37,932.68

(Chevrolet Silverado)

Gananoque Chevrolet (Chevrolet Silverado)

The submission of the low bidder has been evaluated and was found to be accurate and complete. Taylor Automall is a reputable supplier of trucks who has provided equipment to the Township in the past. Their submission is for One (1) 2019 Model Chevrolet Silverado 4x4. For these reasons, and also because their price was $4,684.69 lower than the bid from Gananoque Chevrolet, the Public Services Department, under delegated authority, has awarded the tender to Taylor Automall, for $33,247.99, including HST. FINANCIAL/STAFFING IMPLICATIONS: An amount of $40,000 was approved in the 2019 Capital Budget for this purchase. Submitted/approved by:

Prepared By:

Mark Segsworth, P. Eng. Director of Public Services

Aaron Hatton, CET Technical Assistant

Our strength is our community.

Page 66 of 79

INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

March 19, 2019

SUBJECT:

Tender No. PW-2019-11, Multi-Year Pavement Marking

RECOMMENDATION: For Information only. BACKGROUND: A three year joint Pavement Marking Tender was prepared for all four of the Townships within Frontenac County. This Tender was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. It closed on February 20th, 2019. Two bids were submitted. The results for South Frontenacs portion, in ascending order and inclusive of the Non-Rebatable portion of the HST, are as follows: Supplier

Price (Incl. Non-Rebatable HST)

Trillium Pavement Marking

$147,087.25

Provincial Road Markings Inc.

$165,536.74

The objective of a joint tender for Pavement Marking is to draw lower unit costs from higher quantities. This is the third Multi-Year Pavement Marking Tender involving all of the Townships within Frontenac County. The submission of the low bidder has been evaluated and was found to be accurate and complete. Trillium Pavement Marking is a reputable contractor and has provided Pavement Marking services in and around South Frontenac for many years. For these reasons, and also because their price was $18,449.49 lower than the bid from Provincial Road Markings Inc. the Public Services Department, under delegated authority, has awarded the tender to Trillium Pavement Marking for our section of the Tender amounting to $147,087.25, including the non-rebatable portion of HST. FINANCIAL/STAFFING IMPLICATIONS: An amount of $150,000 was approved in the 2019 Operating Budget for Pavement Marking. Submitted/approved by:

Prepared By:

Mark Segsworth, P. Eng. Director of Public Services

David Holliday, CET Technical Supervisor

Our strength is our community.

Page 67 of 79

REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:

March 19, 2019

SUBJECT:

Annual Repayment Limit in respect to long-term debt and financial obligations

RECOMMENDATION: For information BACKGROUND: On a yearly basis, the Ministry of Municipal Affairs and Housing reports on the Township’s Annual Repayment Limit (ARL) in respect to long-term debt and financial obligations. The ARL is based on 25% of the Township’s net own source revenues reported in the Financial Information Return (FIR). As per our reserve policy, the Township’s preference for funding capital projects is to save for large projects to avoid debt financing where practical. For the year 2019, the Township’s ARL is $5,394,334. This is based on 25% of the net own source revenues reported in our 2017 FIR. As an example, borrowing at a rate of 5%, the ARL would allow the Township to undertake long-term borrowing over 20 years in the amount of $67,225,328. In 2018, the Township’s ARL was $5,162,940. Using the similar example of borrowing at a rate of 5% over 20 years, this ARL would have allowed to undertake borrowing of $64,341,644. ATTACHMENTS MMAH 2019 Annual Repayment Limit

Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer

Our strength is our community.

Page 68 of 79

Ministry of Municipal Affairs and Housing

Ministère des affaires municipales et du logement

777 Bay Street,

777 rue Bay,

Toronto, Ontario M5G 2E5

Toronto (Ontario) M5G 2E5

2019 ANNUAL REPAYMENT LIMIT (UNDER ONTARIO REGULATION 403 / 02)

MMAH CODE:

46619

MUNID:

10013

MUNICIPALITY:

South Frontenac Tp

UPPER TIER:

Frontenac BM

REPAYMENT LIMIT:

5,394,334

The repayment limit has been calculated based on data contained in the 2017 Financial Information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31, 2017 to commit to payments relating to debt and financial obligation. Prior to the authorization by Council of a long term debt or financial obligation, this limit must be adjusted by the Treasurer in the prescribed manner. The limit is effective January 01, 2019

FOR ILLUSTRATION PURPOSES ONLY, The additional long-term borrowing which a municipality could undertake over a 5-year, a 10-year, a 15-year and a 20-year period is shown. If the municipalities could borrow at 5% or 7% annually, the annual repayment limits shown above would allow it to undertake additional long-term borrowing as follows:

5% Interest Rate (a)

20 years @ 5% p.a.

67,225,328

(a)

15 years @ 5% p.a.

55,991,345

(a)

10 years @ 5% p.a.

41,653,619

(a)

5 years @ 5% p.a.

23,354,644

(a)

20 years @ 7% p.a.

57,147,654

(a)

15 years @ 7% p.a.

49,131,132

(a)

10 years @ 7% p.a.

37,887,546

(a)

5 years @ 7% p.a.

22,117,835

7% Interest Rate

Page: 01 of 02

Date Prepared:

20-Feb-19

DETERMINATION OF ANNUAL DEBT REPAYMENT LIMIT

Page 69 of 79

(UNDER ONTARIO REGULATION 403/02) MUNICIPALITY:

South Frontenac Tp

MMAH CODE:

46619 1

Debt Charges for the Current Year

0210

Principal (SLC 74 3099 01). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18,460 . . . . . . . . . .

0220

Interest (SLC 74 3099 02). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17,471 . . . . . . . . .

Subtotal

0299 0610

35,931

Payments for Long Term Commitments and Liabilities financed from the consolidated statement of operations (SLC 42 6010 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . . . .

Total Debt Charges

9910

35,931 1

Amounts Recovered from Unconsolidated Entities

1010

Electricity - Principal (SLC 74 3030 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . . . . .

1020

Electricity - Interest (SLC 74 3030 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . . . .

1030

Gas - Principal (SLC 74 3040 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . . . .

1040

Gas - Interest (SLC 74 3040 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . . . .

1050

Telephone - Principal (SLC 74 3050 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . . . . .

1060

Telephone - Interest (SLC 74 3050 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . . . .

Subtotal

1099

1410

Debt Charges for Tile Drainage/Shoreline Assistance (SLC 74 3015 01 + SLC 74 3015 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . . . .

1411

Provincial Grant funding for repayment of long term debt (SLC 74 3120 01 + SLC 74 3120 02). . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . . . . .

1412

Lump sum (balloon) repayments of long term debt (SLC 74 3110 01 + SLC 74 3110 02). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . . . .

1420

Total Debt Charges to be Excluded

9920

Net Debt Charges

35,931 1 $

1610

Total Revenues (Sale of Hydro Utilities Removed) (SLC 10 9910 01). . . . . . . . . . . . . . . . . . . . . . . . .

25,295,963

Excluded Revenue Amounts 2010

Fees for Tile Drainage / Shoreline Assistance (SLC 12 1850 04) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . . . .

2210

Ontario Grants, including Grants for Tangible Capital Assets (SLC 10 0699 01 + SLC 10 0810 01 + SLC10 0815 01) . . . . . . . . . . . . . 2,057,902 . . . . . . . . . . .

2220

Canada Grants, including Grants for Tangible Capital Assets (SLC 10 0820 01 + SLC 10 0825 01) . . . . . . . . . . . . . . . . . . . . . . .14,841 . . . . . . . . .

2225

Deferred revenue earned (Provincial Gas Tax) (SLC 10 830 01) . . . . . . . . . . . . . . . . . . . . . . . .

2226

Deferred revenue earned (Canada Gas Tax) (SLC 10 831 01) . . . . . . . . . . . . . . . . . . . . . . . .

2230

Revenue from other municipalities including revenue for Tangible Capital Assets ( SLC 10 1098 01 + SLC 10 1099 01) . . . . . . . . . . . . 586,025 . . . . . . . . . .

2240

Gain/Loss on sale of land & capital assets (SLC 10 1811 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -9,765 . . . . . . . . .

2250

Deferred revenue earned (Development Charges) (SLC 10 1812 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 368,282 . . . . . . . . . .

2251

Deferred revenue earned (Recreation Land (The Planning Act)) (SLC 10 1813 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .231,967 . . . . . . . . .

2252

Donated Tangible Capital Assets (SLC 53 0610 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . . . . .

2253

Other Deferred revenue earned (SLC 10 1814 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . . . .

2254

Increase / Decrease in Government Business Enterprise equity (SLC 10 1905 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 . . . . . . .

Subtotal

2299 2410

0 325,650

3,574,902

Fees and Revenue for Joint Local Boards for Homes for the Aged . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0. . . . . . .

2610

Net Revenues

21,721,061

2620

25% of Net Revenues

5,430,265

9930

ESTIMATED ANNUAL REPAYMENT LIMIT

5,394,334

(25% of Net Revenues less Net Debt Charges)

SLC denotes Schedule, Line Column.

Page: 02 of 02

Date Prepared:

20-Feb-19

Page 70 of 79

REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:

March 19, 2019

SUBJECT:

OMPF Funding

RECOMMENDATION: For information BACKGROUND: On Thursday March 14th, the province confirmed the municipal allocations of the Ontario Municipal Partnership Fund (OMPF) funding. Our 2019 budget allocated for an amount of $1,519,500 and the announced allocation is in the amount of $1,553.400. This program is still under review and the province’s commitment was that the review would be completed in time so that amounts are available for 2020 municipal budgeting. ATTACHMENTS 2019 OMPF Notice Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer

Our strength is our community.

Page 71 of 79

Ontario Municipal Partnership Fund (OMPF) 2019 Cash Flow Notice

Township of South Frontenac

1029

County of Frontenac

Total 2019 OMPF

A (2019 Allocation Notice, Line A)

B 2019 Interim OMPF First Quarter Amount

$1,553,400

Issued January 2019

2019 OMPF Quarterly Payments Schedule (Line A - Line B)

$379,875

$1,173,525

2019 OMPF Second Quarter Payment

Scheduled for April 2019

$391,175

2019 OMPF Third Quarter Payment

Scheduled for July 2019

$391,175

2019 OMPF Fourth Quarter Payment

Scheduled for October 2019

$391,175

Not Applicable

Ontario Ministry of Finance Provincial-Local Finance Division

Not Applicable

Issued: March 2019

Page 72 of 79

Ontario Municipal Partnership Fund (OMPF) 2019 Cash Flow Notice

Township of South Frontenac

1029

County of Frontenac

2019 Cash Flow Notice - Line Item Descriptions

Total 2019 OMPF allocation. See 2019 OMPF Allocation Notice, Line A.

2019 OMPF Interim First Quarterly Payment issued in January 2019 to support municipalities with cash flow administration.

C1 - C3

Remaining scheduled quarterly payments in respect of the 2019 OMPF allocation. Fourth quarter payment will be subject to holdback pending submission of all 2019 OMPF reporting requirements.

Page 73 of 79

JOB POSTING

CHIEF ADMINISTRATIVE OFFICER South Frontenac is the ideal place to call home. With a population of 18,646, and over 75 lakes within the community, residents, businesses and visitors have the opportunity to enjoy the community across all four seasons. Rich in its agricultural heritage and staged to grow, South Frontenac is home to families, farmers, artisans, self-employed tradespeople, entrepreneurs and professionals all who contribute to this vibrant community. Our vision at the Township of South Frontenac is to continue to be a proactive, well-managed and accountable municipality that engages residents, collaborates with partners and champions the community’s unique lifestyle. Covering 941 sq. km, South Frontenac Municipal offices are only 20 minutes north of Highway 401 and the City of Kingston. If you can see yourself delivering the Township’s vision, then you should consider this employment opportunity. We are seeking an innovative leader who is both an effective administrator as well as a community builder focused on service excellence in an ever-changing environment. You are a strong communicator, comfortable developing strong working relationships with a variety of stakeholders such as your staff, government, elected representatives, business owners and residents. Working with Council and an experienced senior management team, you are Council’s principal advisor and direct the implementation of Council directives, through the senior management team. You are responsible for corporate performance and oversee a broad range of municipal services. You have a thorough understanding of pertinent legislation, demonstrated experience, related education, proficiency using technology, and flexibility to work irregular hours. For more information about this opportunity, please visit our website http://www.southfrontenac.net/en/town-hall/careers.asp The salary range for this position is $108,368 - $129,043 and includes a comprehensive benefits package and the OMERS pension plan. Note that interviews will be held on Saturday May 4, 2019. No later than April 9, 4:00 pm, please email your cover letter and resume (in .doc or pdf format only) in confidence to: Ron Vandewal, Chair of the CAO Recruitment Committee c/o Emily Caird ecaird@southfrontenac.net) Township of South Frontenac Sydenham, Ontario, K0H 2T0 We thank all candidates for their interest; however, we will only contact those selected for consideration. Accessibility accommodations are available for all parts of the recruitment and selection process on request. Information will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection.

Page 74 of 79

Township of South Frontenac Job Description Title:

Chief Administrative Officer

Reports to: Mayor and Council Summary: The Chief Administrative Officer (CAO) shall serve Council as its principal policy advisor and shall direct the implementation of Council directives, through the senior management team. The CAO shall be responsible for the effective and efficient administration of all Township operations by acting as a liaison between Council and staff and by coordinating activities between departments. The CAO will assist Council in developing a clear vision and strategic plan for the Township and will establish an operating culture that engages the community, is focused on service excellence and is able to respond to an ever-changing environment. Duties & Responsibilities:           

Responsible for advising Council and its Committees on the feasibility, desirability and cost of proposed programs, policies and by-laws. Attends or is represented at all Council/Committee meetings to provide advice and assistance in the development of policy and to ensure that Council is provided with the appropriate staff/external resources. Ensures, when possible, that Council is provided with a series of options in order to facilitate quality decision making. Oversees the development of operating and capital budgets and their presentation to Council and manages the administration of budgets following their adoption by Council. Meets regularly with department heads and other staff to ensure that a high level of administrative coordination supports Council’s policy-making process. Works with Council to ensure that the organization is positioned to manage growth, meet service expectations and respond to the changing landscape. Provides innovative leadership which ensures that the services delivered by South Frontenac are focused on the needs of its residents and that they are delivered at the optimum level feasible and the lowest cost possible. Develops, executes and reports on operational plans that implement Council’s strategic initiatives within the agreed time frames. Ensures municipal compliance with applicable legislation including such matters as Health and Safety, Safe Drinking Water Act, etc. Participates in or directs labour/employee relations processes including collective bargaining to maintain a positive and productive workplace culture. Exercises general direction over all departments; monitors, reviews and evaluates performance.

Page 75 of 79

 

Oversees the performance of all contracts and agreements entered into by the Corporation and ensures, either personally or through others, that performance expectations are met. Represents the municipality at external functions and maintains strong effective working relationships with the Municipal Solicitor, Auditor and representatives of the other municipal governments and the Province in order to further the interests of the Township. Maintains a working relationship with the media and represents the interests of the Township when providing information about corporate activities. As Deputy Clerk, performs the statutory duties in the absence of the Clerk or as directed by Council.

Supervision:  

Provides regular and direct supervision to the Directors of: Public Services, Corporate Services and Development Services as well as the Fire Chief, Clerk and Executive Assistant. Provides general guidance and indirect supervision to approximately 50 full time staff as well as 100 volunteer firefighters and 30 summer staff.

Work Environment: 

Predominantly office based with occasional travel to attend meetings, training, conferences etc. Must be available to attend scheduled evening meetings and meet unplanned commitments as required.

Qualifications:       

Post-secondary degree in Business Administration, Political Science or a related field or an equivalent combination of education and experience. Current AMCTO credentials or a willingness to obtain such within 3 years. A minimum of ten year’s public or private sector experience in progressively senior positions. Demonstrated ability to be a team player and coach who is able to establish effective working relationships with Council, employees and the general public. Extensive experience at the senior management level in corporate and strategic planning, corporate policy development and implementation including service level policies, and leadership; A proven track record of coordinating services across an organization with emphasis on driving excellence in customer service; Ability to lead negotiations and meetings with high level facilitation in complex environment with many competing interests together with conflict resolution skills with the ability to problem solve and make decisions;

Page 76 of 79

     

Excellent oral and written communication and presentation skills, including experience in public and media relations; Superior interpersonal and customer service skills with the ability to establish and maintain effective working relationships with members of the public, business owners, developers, government agencies and other stakeholders; Ability to handle confidential and sensitive information in an appropriate manner with the ability to exercise tact and diplomacy with a high degree of judgment and discretion; Strong project management skills with proven ability to multitask and proactively manage competing priorities, with organizational skills necessary to excel in a high pressure, fast paced environment with tight deadlines; Able to utilize and leverage technology. Valid Class “G” Driver’s Licence

Other:     

This is a Full time non-union position based on a 40-hour work week. Some flexibility throughout the year will be required. Compensation is in accordance with the Salary Schedule adopted by Council and amended from time to time. Benefits are in accordance with Township policies. An acceptable Police Check is required. A 12-month probationary period is required.

Reviewed Mar. 2019

Page 77 of 79

From: Minister of Infrastructure [mailto:Minister.MOI@ontario.ca] Sent: March-14-19 11:50 AM To: Minister of Infrastructure Minister.MOI@ontario.ca Subject: Message from the Minister of Infrastructure / Un message du Ministre de l’Infrastructure Dear Mayor/Chief: As the Minister of Infrastructure, I would like to provide an update about some important actions our government is taking to ensure we provide predictable, secure infrastructure funding to address community needs, while reducing the administrative burden on local governments. As part of this plan, I am pleased to announce the launch of the first stage of the Investing in Canada Infrastructure Program (ICIP) in Ontario. The ICIP is a 10-year federal-provincial infrastructure program that will invest up to $30 billion in combined federal, provincial and other partner funding to critical local and regional infrastructure needs. The program will support public transit, green, community, culture and recreation, and rural and northern infrastructure investments. It will bring major infrastructure investments to communities across Ontario. It will grow our economy, ensuring Ontario is open for business and open for jobs. By leveraging funding from the federal government, the ICIP will help us deliver on our commitment to a balanced, fiscally-responsible plan that includes smart infrastructure investments and meets the needs of the people. I am pleased to announce that the first intake for the ICIP, the Rural and Northern stream, will launch in days. An intake for the remaining Public Transit stream will open in the coming weeks, while intakes for the Community, Culture and Recreation stream and Green stream will launch later this year. In cooperation with my colleague the Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, the initial intake of the Rural and Northern stream will open on March 18, 2019. Communities will have up to eight weeks to submit applications for provincial review and nomination to the federal government. This intake will prioritize projects that improve transportation infrastructure through investments in road, bridge, air and/or marine infrastructure. Municipalities and First Nations with populations of 100,000 or less will be eligible to apply. Projects that will be considered must have a total cost of less than $5 million, though municipalities and First Nations could submit joint applications for larger projects, such as shared county roads. Future intakes may prioritize other specific asset types eligible under ICIP, like broadband. More information about the Rural and Northern stream can be found at: www.grants.gov.on.ca/GrantsPortal/en, by clicking on Grant Opportunities. I would also like to provide an update on the Ontario Community Infrastructure Fund. As you may be aware, the government committed, through a recent line-by-line review, to make all government spending more effective. As a first step, we will be confirming the 2019 OCIF formula allocations with eligible communities, with formula funding confirmed at $200 million for 2019. Moving forward, the province will be undertaking a re-design of the Ontario Community Infrastructure Fund (OCIF) to ensure funding is targeted to where it is needed most. Our government will work with the Association of Municipalities of Ontario and municipalities to develop this re-focused OCIF. Projects that were submitted to the 2018 top-up application intake were reviewed and evaluated based on the criteria outlined in the program guidelines. While no funding will be provided through the 2018 OCIF application intake, it is our intent to nominate a number of road and bridge projects – that would have been successful under the program – for federal funding under the Rural and Northern stream on an accelerated basis. Nomination is subject to municipal agreement and the submission of further

Page 78 of 79

information to ensure compliance with federal eligibility criteria. Ministry officials will be in contact shortly to provide a more detailed update on the OCIF and to outline next steps for those municipalities whose ICIP applications will be fast-tracked. Thank you for your support as we continue to fund better infrastructure for the people, making smarter infrastructure investments throughout all municipalities and Indigenous communities across Ontario. I look forward to working with you to invest in and address the infrastructure needs of your community. Sincerely, [original signed by] Monte McNaughton Minister of Infrastructure c:

The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs The Honourable Steve Clark, Minister of Municipal Affairs and Housing

Page 79 of 79

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-19 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of March 19, 2019 be confirmed.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 19 day of March, 2019. Read a first and second time this 19 day of March, 2019. Read a third time and finally passed this 19 day of March, 2019.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Help support independent journalism

If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.