Published October 19, 2021

Word Count 25806 words

Reading Time 122 min read

Body: Council Type: Agenda Meeting: Regular Date: October 19, 2021 Collection: Council Agendas Municipality: South Frontenac

[View Document (PDF)](/docs/south-frontenac/Agendas/Council/2021/Council - 19 Oct 2021 - Agenda.pdf)

Document Text

Page 1 of 119

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA

Audio Broadcast to the Township’s Facebook Page https://www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE:

7:00 PM, Tuesday, October 19, 2021 Electronic Participation.

Call to Order and Roll Call

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Scheduled Closed Session - not applicable

Delegations - none

Public Meeting

Resolution and Public Meeting Statement

4 - 33

Zoning By-law Amendment Application - Z-21-12 - Walter & Heather Freeman - 4994 Battersea Road

34 - 39

Zoning By-law Amendment Application - Z-21-13 - Kim Kot/Kevin Bovey - Concession 1 Part of Lots 18 and 19

40 - 45

Close Public Meeting - Resolution

Approval of Minutes - not applicable

Business Arising from the Minutes

Reports Requiring Action

Declaration of Vacancy

46 - 49

This report explains the requirement for Council to declare a vacant seat on Council following the passing of Councillor Pat Barr, and recommends an approach for filling that vacancy in accordance with the Municipal Act b)

2022 Municipal Election - Voting Method

50 - 53

This report provides background on voting methods and turnout for past municipal elections and recommends that Council endorse the continued use of both internet and

Page 2 of 119

telephone voting for the upcoming 2022 municipal election and release an RFP for those services in partnership with the other Frontenac Townships. c)

Deputy Mayor Appointment

54 - 57

The purpose of this report is to appoint a current Council member as the Deputy Mayor due to the vacancy in that role created by the recent passing of Councillor Pat Barr. d)

Hartington Subdivision - Extension of Draft Plan Approval

58 - 75

The developer of the Hartington Plan of Subdivision has applied to the County of Frontenac for a two (2) year extension to their draft plan approval which is set to lapse on November 15, 2021. The County requests that Township Council provide a recommendation to County Council as part of their decision making process on the request to extend draft plan approval. This report recommends that Township Council recommend approval of that Draft Plan extension request. e)

Southern Frontenac Community Services Corporation - Request for Capital Funding

76 - 90

On September 7, 2021, Council received a formal request for $750,000 from Southern Frontenac Community Services (SFCSC) to help fund the expansion of the Grace Centre in Sydenham. This report outlines the factors that Council should take into account when considering this request, recommends that a financial contribution be provided in a way that supports the community’s interests and is based on set principles and best practices, and seeks Council feedback before bringing forward options for the funding amount and terms of a contribution agreement. f)

Truth and Reconciliation Commission - Calls To Action

91 107

This report seeks Council recognition of September 30th as a National Day for Truth and Reconciliation, and recommends that Council establish a formal indigenous land acknowledgement in accordance with the Truth and Reconciliation Commission Calls to Action to address the legacy of residential schools. The recommendations of this report advance the process of reconciliation with indigenous peoples and supports local awareness and future indigenous engagement 10.

Committee Meeting Minutes - none

By-laws (with associated report)

By-law 2021-58 - Appointment of Building Inspector

108 110

This report recommends the appointment of Ryan Morgan as a Building Inspector for the Township. Building Inspectors must be appointed by By-law in order to enforce the Ontario Building Code within the municipality in which they work. Mr. Morgan joins the Township on October 18th filling a full-time permanent Building Inspector position left vacant when Brent Hewlett left the Development Services Department at the end of August 2021. 12.

Reports for Information

Hinchinbrooke Road Reopening and Final Repairs

111 114

This report provides information on the planned re-opening of Hinchinbrooke Road to single-lane traffic in October of 2021, discusses the rationale for delaying a full repair of

Page 3 of 119

the Spring Lake culvert until the spring of 2022, and provides forecasted expenditures for those repairs which will be referred to the 2022 budget process for Council consideration. b)

Rural Transit Solutions Fund - Joint Grant Application

115 118

This report provides Council with information about a joint grant application being submitted by the City of Kingston for funding to undertake a rural commuter transit study/plan, in partnership with the Town of Gananoque and the Township of South Frontenac. It is for information only. 13.

Information Items - not applicable

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2021-59

Adjournment

Resolution Natural, Vibrant and Growing - A Progressive Rural Leader

119

Page 4 of 119

The purpose of this public meeting is to hear comments on Zoning ByLaw Amendment Applications Z-21-12 and Z-21-13. If a person or public body does not make oral or written submissions at this public meeting, or make written submissions to South Frontenac Township before any by-law is passed, the person or public body may not be added to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. If you wish to be notified of the decision of Council in respect to the application, you must submit a written request to the Clerk via email at amaddocks@southfrontenac.net. This will also entitle you to be advised of an Ontario Land Tribunal appeal. Anyone may appeal the decision to the Ontario Land Tribunal. The appeal must be filed with the Clerk within 20 days of the notice of decision. The notice of appeal must set out the reasons for the appeal and be accompanied by the fee required by the Tribunal.

Public Meeting under the Planning Act Applications for Zoning By-law Amendment Z-21-12 and Z-21-13 Tuesday, October 19, 2021 Page 5 of 119

7:00 p.m. Virtual Council Meeting

Public Meeting Statement • The purpose of this public meeting is to hear comments on Zoning By-Law Amendment Applications Z-21-12 and Z-21-13. • If a person or public body does not make oral or written submissions at this public meeting, or make written submissions to South Frontenac Township before any by-law is passed, the person or public body may not be added to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. • If you wish to be notified of the decision of Council in respect to the application, you must submit a written request to the Clerk via email at amaddocks@southfrontenac.net. This will also entitle you to be advised of an Ontario Land Tribunal appeal.

Page 6 of 119

• Anyone may appeal the decision to the Ontario Land Tribunal. The appeal must be filed with the Clerk within 20 days of the notice of decision. The notice of appeal must set out the reasons for the appeal and be accompanied by the fee required by the Tribunal.

Agenda • Planner reviews proposal and delivers report • Questions from Council • Comments from Applicant/Owner, Agent and the Public • Comments/Questions from Council • Close Public Meeting Page 7 of 119

Z-21-12 Applicant: Walter and Heather Freeman Agent: ZanderPlan Inc. Property: 4994 Freeman Road

Page 8 of 119

Freeman Zoning ByLaw Amendment 4994 Battersea Road Page 9 of 119

Subject Property

Page 10 of 119

Consent Application S-45-20-S  Conditional Approval granted April 19, 2021.  Severed existing dwelling at #4994 Battersea

Road from the property.

 Retained lands include Stonehenge

Industries, a custom dog food business. Page 11 of 119

 Re-zoning is not a condition of the consent.

Zoning Application Z-21-12  Re-zone from Urban Residential – First Density

(UR1) to a Site-Specific Urban Industrial – Exception (UI-x) zone.

 Recognize current use (permitted in UI zone).  Add Accessory Dwelling as a permitted use.  Recognize any yard setback deficiencies. Page 12 of 119

 Prohibit use of Agricultural Buildings for livestock.

Purpose of Re-zoning  Class 1 Industrial Uses (Stonehenge Industries) is

not permitted in the current UR1 zone.

 Accessory dwellings in the UI zone only permitted

for caretaker or security guard, exception to remove that requirement.

 UI zone requires 22 metre side yards, some

existing buildings require relief to the east property line. severed lot.

Page 13 of 119

 Relief also required for the setback to the new

Stonehenge Industries  Started as a family business in 1956, re-structured

to Stonehenge Industries in 1992.

 Production of custom raw dog foods sold in

packages and stored.

 No cooking of products, no emissions.  Normal daily business hours, closed Sundays. Page 14 of 119

 75 vehicle trips and 10 truck trips per week.

On-Site Buildings

Page 15 of 119

Class I Industry  D-Series Guidelines require a minimum

separation distance of 20 metres for Class I.

 Potential Influence Area of 70 metres.  Business involves no cooking or processes

that would create nuisance impacts.

Page 16 of 119

 Majority of residential yard beyond 20m.

Industrial Setback

Page 17 of 119

Page 18 of 119

Business entrance. The business sign was relocated and a new residential driveway was constructed this summer.

Page 19 of 119

Agricultural buildings in fenced area.

Page 20 of 119

Manufacturing buildings, industrial freezer, accessory dwelling

Department, Agency and Public Comments • Building Service – no objection • Public Services – no objection • Cataraqui Conservation – no objection • Public comments – none received to date

Page 21 of 119

Policy Framework Provincial Policy Statement Frontenac County Official Plan Township of South Frontenac Official Plan

Healthy, integrated, viable rural settlement areas Promote diversification of economic base and employment opportunities Land use compatibility Page 22 of 119

Next Steps • South Frontenac Council should receive comments from the public • A report with a recommendation will be brought to a future Council meeting

Page 23 of 119

Questions and Comments • Questions from Council • Comments from Applicant, Agent and the Public • Comments/Questions from Council

Page 24 of 119

Z-21-13 Applicant: Kim Kot Agent: Kevin Bovey Property: South of 3851 Davidson Road

Page 25 of 119

Location

Page 26 of 119

Proposal • Existing Zone – RU • Proposed Zone – UC-28

Related Application • S-45-21-S lot addition – granted Page 27 of 119

Page 28 of 119

From 3851 Davidson Road looking south and west toward Perth Road

Page 29 of 119

From 3851 Davidson Road looking east towards Holmes Road

Department and Public Comments • Application did not meet criteria for circulation to Township departments or Conservation Authority • Public comments – none received to date

Page 30 of 119

Policy Framework Provincial Policy Statement Frontenac County Official Plan Township of South Frontenac Official Plan

Healthy, integrated, viable rural settlement areas Promote diversification of economic base and employment opportunities

Page 31 of 119

Next Steps • South Frontenac Council should receive comments from the public • A report with a recommendation will be brought to a future Council meeting

Page 32 of 119

Questions and Comments • Questions from Council • Comments from Applicant, Agent and the Public • Comments/Questions from Council

Page 33 of 119

Page 34 of 119

To: Council Prepared by: Development Services Department Date of Meeting: October 19, 2021 Public Meeting for Zoning By-law Amendment Application Subject: Z-21-12, Walter and Heather Freeman (ZanderPlan Inc.), 4994 Battersea Road

Summary This report provides Council with information about a Zoning By-law Amendment Application for 4994 Battersea Road. If approved, the zone on the subject lands would be changed from UR1 to UI-XX. Consistent with Council’s Procedural By-law, Council will receive comments from the public on application Z-21-12 and staff will bring a more detailed report considering applicable policy and public comments, and provide a recommendation to Council at a future meeting.

Recommendation This report is for information only.

Background The proposal is to change the zone on a portion of the subject lands from Urban Residential – First Density (UR1) to Urban Industrial – Special Provision (UI-XX), to legally permit the existing dog food production business. The application also requests recognizing the deficient yards between the industrial buildings and the adjacent residential properties, permitting the existing accessory dwelling unit to be occupied by someone other than a caretaker or security guard, as well as prohibiting the use of the existing agricultural buildings for livestock purposes. Under the Planning Act, a public meeting is required to be held to receive comments from citizens on the proposed rezoning. The public meeting for application Z-21-12 will be a virtual public meeting using Zoom and telephone.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 35 of 119 Township of South Frontenac Staff Report - Z-21-12, Walter and Heather Freeman (ZanderPlan Inc.), 4994 Battersea Road

Discussion/Analysis Property Description The subject property is located on Battersea Road in the Battersea Settlement Area. It is 3.3 hectares in area, and has approximately 81.1 metres of road frontage. A watercourse flows through the southeast corner of the property. This watercourse takes water from Cedar Lake to the Milburn Creek Wetland and Loughborough Lake. The subject property is unique, as a family farm in a settlement area, where the agricultural use occurring on the property evolved into an industrial use (dog food production). The lands subject to the rezoning application contain two manufacturing buildings, an industrial freezer, and 17 livestock barns (mink) and agricultural buildings, and an accessory dwelling. They also contain the septic system that services the accessory dwelling. There is a Ministry of the Environment approved holding tank under one of the manufacturing buildings. The agricultural buildings are surrounded by a solid sheet metal fence. Attachment 1 to this report shows the location of the subject property relative to local landmarks. Related Applications The subject lands are subject to consent application S-45-20-S to create one new residential lot. The residential lot is already developed with a single detached dwelling. Separating the single detached dwelling from the industrial use through a consent application allows both uses to continue and for business succession planning. The Committee of Adjustment approved the consent application subject to conditions on April 8, 2021. The rezoning application was not a condition of approval given the complexities of the agricultural and industrial uses on the retained parcel. Supporting Documentation – Planning Justification Report An Addendum to the Planning Justification Report dated June 2, 2021 (ZanderPlan Inc., September 1, 2021) was submitted in support of the rezoning application. The Addendum describes the business operation (e.g. hours of operation, generated traffic) and the manufacturing process. The industrial facility was assessed against the Ministry of the Environment’s D-Series Guidelines, which provide environmental considerations and requirements for industrial land uses and sensitive uses. According to the report, the dog food manufacturing business is a Class I industrial facility. A Class I industrial facility is a place of business for a small scale, self-contained plant or building which produces/stores a product which is contained in a package and has low probability of fugitive emissions. Outputs are infrequent, and could be point or fugitive emissions for noise, odour, dust www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 36 of 119 Township of South Frontenac Staff Report - Z-21-12, Walter and Heather Freeman (ZanderPlan Inc.), 4994 Battersea Road

and/or vibrations. It is a daytime operation only, with infrequent movement of products and/or heavy trucks and no outside storage. The report assessed the appropriateness of the proposed zoning by-law amendment in the context of the surrounding area as well as its conformity with the applicable policy and regulatory framework. Department, Agency and Public Comments Public Services indicated on September 30, 2021, that they have no objection to the approval of this application. Building Services did not provide comments on the application as the proposal does not involve additional development. Cataraqui Conservation indicated on September 23, 2021, that they have no objection to the approval of this application. They noted that any future development would be required to be setback a minimum of 30 metres from the watercourse and any wetlands. No comments have been received from members of the public to date. Preliminary Planning Analysis The subject property is zoned Urban Residential First Density (UR1). Permitted uses in the UR1 zone include a single detached dwelling and existing agricultural uses. The UR1 zone does not permit industrial uses. According to the applicant, the industrial use (production of dog food) on the subject property evolved from the agricultural use, but was not reliant on the agricultural use. Therefore, the industrial use is a non-conforming use. Given the complexities that would be associated with a zoning by-law amendment for an industrial use on the retained parcel (the subject lands), it was the opinion of staff that such a proposal should be considered separate from the consent application process (i.e. not as a condition of approval). The proposed rezoning needs to be assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. These policies address promoting opportunities for a varied and balanced industrial/commercial base in the settlement areas, as well as ensuring compatibility with surrounding sensitive land uses, such as residential properties. The Provincial Policy Statement 2020 (PPS) states that healthy, integrated and viable rural areas, which include rural settlement areas, should be supported by promoting diversification of the economic base and employment opportunities through goods and www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 37 of 119 Township of South Frontenac Staff Report - Z-21-12, Walter and Heather Freeman (ZanderPlan Inc.), 4994 Battersea Road

services, including value-added products (section 1.1.4). The County of Frontenac Official Plan, consistent with the PPS, promotes ways to enhance local employment based in settlement areas and along major transportation routes (section 3.2). The Township of South Frontenac Official Plan also promotes opportunities for a varied and balanced industrial/commercial base in the settlement areas (section 5.6). The Official Plan indicates that residential development should not be located adjacent to commercial or industrial uses, and vice versus, in settlement areas. Appropriate buffering or screening is required where these uses are adjacent to residential development. Industrial uses must be zoned in a separate category (e.g. Urban Industrial). A detailed policy analysis will be provided in a subsequent report to Council following the public meeting. There is no draft by-law to share at this time, as its content would be determined based on the detailed policy analysis and consideration for comments received at the public meeting.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation Notice of the Statutory Public Meeting was given pursuant to the requirements of the Planning Act, 20 days in advance of the Public Meeting. This included notice given: • • • •

by mail to every owner of land within 120 metres of the subject lands by posting notice signs on the subject lands by posting on the Township’s Current Planning Application webpage by e-mail to prescribed persons and public bodies (e.g. Conservation Authority, County Clerk, School Boards, Ontario Power Generation Inc. and Hydro One Inc.)

Attachments

Location Map www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 38 of 119 Township of South Frontenac Staff Report - Z-21-12, Walter and Heather Freeman (ZanderPlan Inc.), 4994 Battersea Road

Approvals Report Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:

Claire Dodds, MCIP, RPP Director of Development Services

Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Attachment 1. 4994 Battersea Road Location Map

Legend Road Highway Major Road Secondary Road Ferry Route

Assessment Parcels Settlement Area Citations

0.9

0.46

0.9 Kilometers

Notes Z-21-12

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Page 39 of 119

1: 18,056

Page 40 of 119

To: Council Prepared by: Development Services Department Date of Meeting: October 19, 2021 Public Meeting for Zoning By-law Amendment Application Z-21-13, Kim Kot/Kevin Bovey, Severed Parcel of S-45-21-S, Subject: Part of Lots 18 and 19, Part of Road Allowance, Concession 1, District of Storrington

Summary This report provides Council with information about a Zoning By-law Amendment Application for lands immediately south of 3851 Davidson Road, resulting from a lot addition. The zone on the subject lands (the lot addition) would be changed from RU to UC28. The effect of the rezoning would be to have the entire enlarged parcel zoned UC-28. Consistent with Council’s Procedural By-law, Council will receive comments from the public on application Z-21-12 and staff will bring a more detailed report considering applicable policy and public comments, and provide a recommendation to Council on this application at a future meeting.

Recommendation This report is for information only.

Background The subject lands are subject to consent application S-45-21-S for a lot addition. Provisional approval of the consent application was granted subject to conditions by the Director of Development Services on September 8, 2021. One condition requires these lands to be rezoned. Under the Planning Act, a public meeting is required to be held to receive comments from citizens on the proposed rezoning. The public meeting for application Z-21-13 will be a virtual public meeting using Zoom and telephone.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 41 of 119 Township of South Frontenac Staff Report - Z-21-13, Kim Kot/Kevin Bovey, Severed Parcel of S-45-21-S, Part of Lots 18 and 19, Part of Road Allowance, Concession 1, District of Storrington

Discussion/Analysis Property Description The subject lands consist of approximately 0.6 hectares (1.5 acres) of vacant agricultural land with 15 metres of frontage on Perth Road. The lands are zoned Rural (RU). Attachment 1 to this report shows the location of the subject lands (see draft by-law schedule). The subject lands are being added to 3851 Davidson Road. 3851 Davidson Road is zoned Urban Commercial – Special Provision (UC-28). It is developed with a lawn, garden and farm equipment and supplies sales outlet (Maple Country Home & Farm Ltd.). The sewage system for the business is located south of the building, tight to the property line. The parcel to be enlarged is subject to site plan control. The stated reason for the lot addition was so that the Owner of 3851 Davidson Road can safely move product around the property without equipment travelling over the sewage system or through the parking lot, thus avoiding conflict with customers and vehicles. The lot addition may also facilitate a future expansion of the business. Any expansion of the business would be subject to site plan control. Related Applications The subject lands are subject to consent application S-45-21-S for a lot addition. Provisional approval of the consent application was granted subject to conditions by the Director of Development Services on September 8, 2021. Department, Agency and Public Comments The application did not meet the criteria for circulation to any Township departments or to the Conservation Authority. No comments have been received from members of the public to date. Preliminary Planning Analysis The Provincial Policy Statement 2020 (PPS) states that healthy, integrated and viable rural areas, which include rural settlement areas, should be supported by promoting diversification of the economic base and employment opportunities through goods and services, including value-added products (section 1.1.4). The County of Frontenac Official Plan, consistent with the PPS, promotes ways to enhance local employment based in settlement areas and along major transportation routes (section 3.2). The Township of South Frontenac Official Plan also promotes opportunities for a varied and balanced industrial/commercial base in the settlement areas (section 5.6). www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 42 of 119 Township of South Frontenac Staff Report - Z-21-13, Kim Kot/Kevin Bovey, Severed Parcel of S-45-21-S, Part of Lots 18 and 19, Part of Road Allowance, Concession 1, District of Storrington

The Director of Development Services had consideration for the 2020 PPS as well as the County and Township Official Plans in the decision to grant draft approval to consent application S-45-21-S. The proposal to rezone the lands through application Z-21-13 is consistent with the 2020 PPS as well as the County and Township Official Plans. The lot addition to 3851 Davidson Road would support an existing commercial use in the Inverary settlement area. It would provide an opportunity to create a safer environment for customers and employees through the way product and equipment is moved around the site. The lot addition may also facilitate a future expansion of the business. It is noted that any future expansion of the business would need to comply with Zoning Bylaw No. 2003-75. Any expansion would also require an amended site plan agreement at the time the expansion is proposed. The agreement would address matters such as adequate buffering adjacent to residential uses, lighting, parking, drainage, noise and traffic movement. A detailed policy analysis will be provided in a subsequent report to Council following the public meeting. Attachment 1 to this report is a draft by-law.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

by mail to every owner of land within 120 metres of the subject lands by posting notice signs on the subject lands by posting on the Township’s Current Planning Application webpage

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 43 of 119 Township of South Frontenac Staff Report - Z-21-13, Kim Kot/Kevin Bovey, Severed Parcel of S-45-21-S, Part of Lots 18 and 19, Part of Road Allowance, Concession 1, District of Storrington

•

by e-mail to prescribed persons and public bodies (e.g. County Clerk, School Boards, Ontario Power Generation Inc. and Hydro One Inc.)

The application did not meet the criteria for circulation to any Township departments or to the Conservation Authority.

Attachments

Draft By-law

Approvals Report Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:

Claire Dodds, MCIP, RPP, Director of Development Services Approved By:

Neil Carbone, Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 44 of 119

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2021-## BEING A BY-LAW TO AMEND BY-LAW 2003-75, AS AMENDED, TO REZONE LAND FROM RURAL (RU) TO URBAN COMMERCIAL – SPECIAL PROVISION (UC-28) ON LANDS DESCRIBED AS PART OF LOTS 18 AND 19, PART OF ROAD ALLOWANCE, CONCESSION 1, DISTRICT OF STORRINGTON: KOT/BOVEY WHEREAS pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac, hereby enacts as follows: 1.

THAT Schedule “C” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) to Urban Commercial – Special Provision (UC-28) for the lands shown on Schedule “1”.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Dated at the Township of South Frontenac this ##th day of MONTH, 2021. Read a first and second time this ##th day of MONTH, 2021. Read a third time and finally passed this ##th day of MONTH, 2021. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 45 of 119

Schedule 1 This is Schedule “1” to By-law No. 2021- XX.

Passed this ##th day of MONTH, 2021

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 46 of 119

To: Council Prepared by: Office of the Clerk Date of Meeting: October 19, 2021 Subject: Declaration of Vacancy

Summary This report explains the requirement for Council to declare a vacant seat on Council following the passing of Councillor Pat Barr, and recommends an approach for filling that vacancy in accordance with the Municipal Act.

Recommendation That in accordance with section 262 (1) of the Municipal Act, the Council of the Corporation of the Township of South Frontenac declares the office held by Councillor Pat Barr to be vacant. And That Council fill the vacant seat through a public process by advertising for interested individuals to apply for the role, including their background, credentials and reasons for interest.

Background As the community, staff and fellow Council members mourn the loss of Councillor Pat Barr, in accordance with the Municipal Act, Council must declare the seat vacant within the next two meetings of Council. The Municipal Act, further directs that under section 263 (5) 1, the municipality shall either appoint a person to fill the vacancy in accordance with section 263 (5) 1.i, or pass a by-law requiring a by-election in accordance with section 263 (5)1.ii.

Discussion/Analysis Appointment Option If Council chooses to appoint a person, the individual must consent to accept the office and must meet the eligibility requirements under the Municipal Elections Act and the Municipal Act (i.e. They must reside in the township or own land or be a tenant, be 18 years of age, a Canadian citizen, not an employee of the Township, not a judge, MPP, MP, Senator, not in www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 47 of 119 Township of South Frontenac Staff Report - Declaration of Vacancy

jail, not an executor or trustee or acting for a voter, and may only hold one office). There are no other guidelines under the Act. Historically, in two other situations where a declaration of vacancy was made by Council, the decision to offer the seat to a candidate who ran in the previous election but was not elected was the chosen option. However, in the case of the “race” for Bedford District Councillor in the 2018 Municipal Election, both seats were “acclaimed” therefore there were no other candidates in Bedford District. Should Council choose to appoint an individual, it may choose any method of appointment including: • • • • •

A candidate who ran in the previous election but was not elected A former politician or prominent citizen An individual nominated by a Councillor, citizen, or community group Recruited by advertising and screened by Council, or Any other method selected by Council

By-election Option Council could also choose to pass a by-law requiring a by-election to be held to fill the vacancy. A by-election would be carried out under the regulations of the Municipal Elections Act and would incur costs to run such an election. At this time this would be an unbudgeted cost, even though there is funding set aside annually each year in an “elections reserve” to conduct the regular municipal election in the four year cycle. While it remains an option for Council to choose, it is not recommended by staff given current resources available to run such a by-election and the time this process would take for what is less than a year remaining in the term of office. Recommended Approach To ensure accountability and transparency, the staff recommended method is to recruit by advertising the vacancy and requesting interested applicants to provide their credentials and reasons for interest in filling this vacancy. Since the vacancy is required to be filled within 60 days of being declared vacant, if council chooses this method, staff would advertise through all social media and advertising channels that we are seeking candidates and provide a deadline that allows for the individual to be “sworn into office” prior to the deadline and provided with orientation in advance of staff presentations on the 2022 budget. In order to ensure transparency, it is also recommended that Council conduct interviews with each applicant that are open to public viewing – e.g. Zoom meetings between interviewing panel and the candidate – these would be streamed to Facebook Live. Application materials from each candidate would also be made public. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 48 of 119 Township of South Frontenac Staff Report - Declaration of Vacancy

The Township’s solicitor has recommended that deliberation on the candidates and a decision on who to appoint should be made in open session to ensure transparency of the process. As noted earlier, in order to meet the regulations set out in the Municipal Act, this vacancy must be filled within 60 days of it being declared vacant.

Financial Implications The recommended option would result in some degree of staff time to prepare the advertisements and any required forms for applicants, and to facilitate the interview and decision-making process. Should a large number of candidates apply, Council may wish to develop a short-list for interview, which would also need to be done in open session.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation

Tony Fleming, Cunningham Swan – Municipal solicitor

Attachments

None

Approvals Submitted By:

Angela Maddocks Clerk

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 49 of 119 Township of South Frontenac Staff Report - Declaration of Vacancy

Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 50 of 119

To: Council Prepared by: Office of the Clerk Date of Meeting: October 19, 2021 Subject: 2022 Municipal Election – Voting Methods

Summary This report provides background on voting methods and turnout for past municipal elections and recommends that Council endorse the continued use of both internet and telephone voting for the upcoming 2022 municipal election and release an RFP for those services in partnership with the other Frontenac Townships.

Recommendation That Council supports the continued use of internet and telephone voting for the 2022 Municipal Election, and That staff be directed to initiate a joint RFP with the other Frontenac Municipalities for telephone and internet voting service providers for the 2022 municipal election.

Background Since the 2006 municipal election the Township has used internet and telephone voting methods exclusively. These methods have been used as they addresses accessibility requirements and allow for seasonal property owners to vote without travelling to a polling station. Data collected after each of these events does not necessarily reflect increased participation. The following details are provided with respect to voter turnout: • • • •

2006 – Participation was 43.2% 2010 – Participation was 44.1% 2014 – Participation was 37.1 % 2018 – Participation was 38.3%

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 51 of 119 Township of South Frontenac Staff Report - 2022 Municipal Election – Voting Methods

Discussion/Analysis While it is difficult to predict voter turnout, other matters to consider with respect to participation are the number of candidates who were acclaimed in recent years (this was the case in both Bedford and Storrington Districts in 2018), the intensity of the race between candidates, the effectiveness of campaigning and media coverage, and other local issues. As in the 2018 municipal elections, the other three Frontenac Municipalities have expressed an interest in once again issuing joint RFP.

Financial Implications The Municipal Election Reserve will have $100,000 available to fund the 2022 election. This amount includes the cost of training, promotion, staffing, voter list management and the internet and telephone voting service provider.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation

Other Frontenac Municipalities

Attachments •

2018 Voter Participation Data

Approvals Submitted By:

Angela Maddocks Clerk www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 52 of 119 Township of South Frontenac Staff Report - 2022 Municipal Election – Voting Methods

Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 53 of 119 2018 Municipal Election – Participation Data

Page 54 of 119

To: Council Prepared by: Office of the Clerk Date of Meeting: October 19, 2021 Subject: Deputy Mayor Appointment

Summary The purpose of this report is to appoint a current Council member as the Deputy Mayor due to the vacancy in that role created by the recent passing of Councillor Pat Barr.

Recommendation That Council proceed to fill the role of Deputy Mayor through a nomination process and vote by Council at the Council meeting of October 19, 2021; and That _____________________ be appointed as Deputy Mayor until May 31, 2022, to be effective November 2, 2021.

Background In December 2018, Council adopted a process for the appointment of Deputy Mayor for the four year term 2018-2022 shown as an attachment to this report. The appointments made at that time were as follows: • • • •

2018-2019 – Ron Sleeth 2019-2020 – Ross Sutherland 2020-2021 – Pat Barr 2021-2022 – Ray Leonard

Due to the temporary absence of Councillor Barr earlier this year, at the May 4, 2021 Council meeting the following resolution was passed: Moved by Councillor Revill Seconded by Councillor Morey That Councillor Barr be appointed as the Deputy Mayor for the term of June 1, 2021 to May 31, 2022, and

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 55 of 119 Township of South Frontenac Staff Report - Deputy Mayor Appointment

That Councillor Leonard be appointed Deputy Mayor for the term of June 1, 2022 to the end of the Council term. Carried As reflected in another report on this agenda, following the passing of Councillor bar earlier this month, there is a recommendation for Council to declare that seat vacant and determine a process for filling that vacancy. As Councillor Barr had been appointed Deputy Mayor at the time of her passing, this role also remains vacant and is required to be filled until May 31, 2022.

Discussion/Analysis Council may choose to fill this role in any manner they chose. One option could be to extend the term for Councillor Leonard and appoint him as Deputy Mayor for the remainder of this Council term. While historically the Township has had a process in place to fill this vacant role, the current scenario has never been accounted for. Staff is recommending that nominations for Deputy Mayor for the period ending May 31, 2022 be held and a vote taken for the candidates nominated at tonight’s meeting (October 19, 2021).

Financial Implications There are no financial implications.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation Not applicable.

Attachments •

2018 Deputy Mayor Appointment Process

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 56 of 119 Township of South Frontenac Staff Report - Deputy Mayor Appointment

Approvals

Submitted By:

Angela Maddocks Clerk Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 57 of 119

PROPOSED Deputy Mayor Appointment Process

Term: The Deputy Mayor shall serve a single 12 month term, per four year term of Council During the four year term of Council each Deputy Mayor shall represent a different District of the Township. Appointment: Where District Councillors were elected by vote; the Councillor with the highest number of votes in the most recent municipal election shall serve a 12 month term as Deputy Mayor. Where District Councillors were acclaimed to office; the selection of Deputy Mayor between the two Councillors shall be determined by mutual agreement between the two Councillors. In the absence of an agreement between the parties; then the selection of Deputy Mayor shall be by vote of Council, with each member of Council present at the time of the vote, allowed to choose only one candidate. Rotation: The order of rotation of Deputy Mayor shall be determined by mutual agreement between the four selected Councillors. In the absence of an agreement between the parties, the Deputy Mayor with the longest current consecutive number of years on Council shall be first, followed by the next and so on. Where Deputy Mayors have no current years serving on Council or the same number of years serving on Council, they shall take rotation in alphabetical order by surname.

ADOPTED BY SOUTH FRONTENAC COUNCIL

, 2018

Page 58 of 119

To: Council Prepared by: Development Services Department Date of Meeting: October 19, 2021 Subject:

Extension of Approval of Draft Plan of Subdivision –Township of South Frontenac (Hartington) – County File #10T-2013/002

Summary The developer of the Hartington Plan of Subdivision has applied to the County of Frontenac for a two (2) year extension to their draft plan approval which is set to lapse on November 15, 2021. The County requests that Township Council provide a recommendation to County Council as part of their decision making process on the request to extend draft plan approval. This report recommends that Township Council recommend approval of that Draft Plan extension request.

Recommendation THAT South Frontenac Council recommend the County of Frontenac extend draft plan approval for a period of two years for application 10T-2013/002, subject to the conditions approved by the Local Planning Appeal Tribunal on November 15, 2018, and direct the Clerk to forward this resolution to the County Clerk.

Background The Township received notice on September 8, 2021 that the County of Frontenac has received an application to extend draft plan approval for the Hartington Plan of Subdivision (10T – 2013/002). The County has the full responsibility/authority to make the decision regarding the extension of draft plan approval but Township Council has the opportunity to provide a recommendation to County Council regarding the request to extend draft plan approval. Draft plan approval is set to lapse on November 15, 2021. This is the first request for draft plan extension for the Hartington Plan of Subdivision. The original application for the Hartington subdivision was appealed to the Ontario Municipal Board (OMB) by the applicant (1278804 Ontario Inc.) for failure of the County of Frontenac to make a decision. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 59 of 119 Township of South Frontenac Staff Report – Hartington Plan of Subdivision Draft Plan Extension

The Local Planning Appeal Tribunal issued a decision on November 15, 2018, approving the draft Plan of Subdivision with conditions. The conditions of draft plan approval are attached to this report (Attachment 1).

Discussion/Analysis The draft plan is for thirteen (13) residential lots and an internal street, with frontage on Boyce Road within the settlement area of Hartington. Attachment 2 shows the location of the subject property on which the plan of subdivision is proposed. Attachment 3 is the draft plan of subdivision that shows the lot layout, the proposed street, and blocks for the stormwater management facility, as well as the connection to the K&P Trail. Reason for Draft Plan Extension The County of Frontenac is in receipt of correspondence dated August 30, 2021, from FOTENN planning consultants on behalf of the applicant requesting an extension of draft approval for a period of two years (Attachment 4). The application to extend draft plan approval for the Hartington subdivision lists the reasons for why an extension is requested: “The request to extend draft plan of subdivision approval will allow time for Township staff to complete the (necessary) technical review, for the applicant to respond to and address any further comments, for the Township to prepare a pre-servicing agreement, for the applicant to apply for and obtain an Environmental Compliance Approval (for the required stormwater management facility), if required, and to allow the County to prepare the subdivision agreement.” (Note: it is the Township, not the County, which will enter into the subdivision agreement with the applicant). The focus of the request to extend draft plan approval in large part centers on the timelines it has taken for the Township to prepare a pre-servicing agreement. While volumes of applications have certainly been higher than normal through 2021 which has impacted timelines for review for both Township staff and the Township’s engineering consultant, Ainley Engineering – a significant delay in preparing the pre-servicing agreement is related to the need for multiple submissions and additional review required on the engineering drawings. Township staff need to be satisfied with the engineering design for the subdivision and the servicing and facilities within it before work will be undertaken to prepare a pre-servicing agreement. The engineering review is on-going between the Township (and consultants), Quinte Conservation and the Developer’s engineer. Review of Request for Draft Plan Extension Township staff are supportive of the County providing a further two year extension to draft plan approval to allow the developer and the Township the opportunity to fulfill the remaining conditions of draft plan approval. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 60 of 119 Township of South Frontenac Staff Report – Hartington Plan of Subdivision Draft Plan Extension

The Hartington Subdivision proposes to create 13 residential lots within one of the Township Settlement Areas. The Provincial Policy Statement 2020, County Official Plan and the Township Official Plan all direct growth to settlement areas. Subject to fulfilling all draft plan conditions, Township staff are of the opinion that extending draft plan approval for the Hartington Subdivision helps further the Township’s goal to focus development in settlement areas in a way that balances growth with meeting the community’s need for housing, while maintaining the integrity of our natural environment. The developer has been active throughout 2020 and 2021 to fulfill conditions of draft plan approval. The below section outlines work completed by both the developer and the Township to date on a number of key conditions of draft plan approval: Subdivision Agreement •

Work has not yet started on a subdivision agreement for the Hartington Plan of Subdivision. The developer wishes to pursue a pre-servicing agreement to facilitate the installation of the road and stormwater management facilitates ahead of entering into a full subdivision agreement. This is a practice that is commonly used in other municipalities and has been used on other subdivisions (e.g. ValleyView Estates, Sydenham) in the Township. Township Council is the approval authority for the subdivision agreement and any pre-servicing agreement required for this development. The agreements would address any financial requirements outlined in the draft plan conditions.

On-Site Sewage Disposal and Water Systems •

•

It has been made clear to the developer that condition 5F of draft plan approval will not be cleared until such time as a qualified tertiary treatment sewage system has been installed to service the existing dwelling which has been constructed within the boundaries of the subdivision. The developer has indicated they are aware and accept this requirement and will be moving forward to make application to the Township to install a sewage system that meets the requirements of condition 5F prior to final approval of the subdivision. The County’s hydrogeological engineer, Malroz Engineering, has been working with the applicant’s engineer to review new well testing information that took place in 2020. Malroz Engineering has provided comments to the County indicating amongst other matters, it is there opinion that the current arrangement of wells does not adversely impact the well yield, nor result in unacceptable interference between wells across the site. Sufficient groundwater monitoring wells are located across the Site to produce reliable data regarding the hydrogeological conditions at the Site.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 61 of 119 Township of South Frontenac Staff Report – Hartington Plan of Subdivision Draft Plan Extension

Cash-in-lieu of Parkland •

The Township’s appraiser has been engaged to undertake an appraisal of the subdivision lands for the purpose of calculating cash-in-lieu of parkland.

Detailed Engineering Review –Stormwater Management, Grading, Servicing, Lighting, Tree preservation, Landscape Design Plans, Road Design, Erosion and Sediment Control Plan •

•

Several engineering submissions have been submitted to the Township for review to satisfy the conditions of draft plan approval. The first in November 18, 2020, a further submission in June 23, 2021 and the most recent submission being September 18, 2021. Township staff, along with Ainley Engineering with input from Robinson Consulting responded to these submissions with written comments in February 9, 2021; and August 27, 2021. Township staff is working to consolidate comments in response to the September 18, 2021 submission and will share those comments with the developer in the near future. Township staff have endeavored to coordinate internal reviews of the stormwater management facility with Quinte Conservation. To date, the Township and developer are waiting to receive comments from Quinte Conservation on their review of the June 23, 2021 submission. The Township has engaged Robinson Consulting as Drainage Superintendent to inspect the Pleasant Valley Drain. The upper portion of the Drain was inspected on April 29, 2021 and the Township received the inspection report on May 6, 2021. Robinson Consulting recommended the Drain be cleaned out for the full extent of the drain profile to the profile outlined in 1985 Drainage report. Based on a review of the Township records the last fulsome clean out of the Drain was completed in 1992, with a further partial cleanout completed in 2012 in a portion of the drain. Robinson Consulting has started preparing the Section 65(1) report required to update the drainage report for the Pleasant Valley Drain to satisfy condition 6B and detailed evaluation of the outlet of the stormwater management facility to the Drain is being undertaken by Robinson Consulting and Ainley Engineering on behalf of the Township.

Utilities & On-Site Works •

• •

The developer has obtained a clearance letter dated April 6, 2021 from Canada Post indicating they are satisfied the developer has agreed to comply with all Canada Post’s conditions as they relate to the development of the subdivision. Township staff are considering the the proposed location and design of the centralized community mailbox as part of the review of the engineering drawings. Lighting and signage has been proposed at the intersection and turning bulb. A connection to the K&P Trail has been proposed through a Block at the south end of the new street for pedestrian access to the Trail. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 62 of 119 Township of South Frontenac Staff Report – Hartington Plan of Subdivision Draft Plan Extension

Zoning By-law Amendment •

The zoning by-law amendment for the Hartington Subdivision was approved by LPAT in their November 15, 2018 decision. The zoning for the subdivision has been consolidated into the South Frontenac Zoning By-law as Residential (R-30) Special Provision – 30.

Next Steps The resolution from South Frontenac Council will be forwarded to the County Clerk for consideration at the October 20, 2021 County Council meeting where the application to extend draft plan approval for the Hartington Plan of Subdivision will be considered.

Financial Implications Not applicable.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment.

Notice/Consultation Under the Planning Act, there are no requirements for public notification for an extension of draft plan approval. The following staff were consulted in the preparation of this report:

Troy Dunlop, Manager of Technical Services & Infrastructure Adam Wilson, Senior Project Engineer, Ainley & Associates Neil Carbone, Chief Administrative Officer Joe Gallivan, Director of Planning & Development, County of Frontenac

Attachments

Conditions of Draft Plan Approval – LPAT Decision, November 15, 2018
Location Map – Subject Property - Hartington Draft Plan of Subdivision
Hartington - Draft Plan of Subdivision
August 30, 2021 – Letter from FOTENN – Draft Plan Approval Extension, Hartington Plan of Subdivision www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 63 of 119 Township of South Frontenac Staff Report – Hartington Plan of Subdivision Draft Plan Extension

Approvals Submitted By:

Claire Dodds Director of Development Services, MCIP, RPP Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

—

REVISED

B. That the new internal road

A. That the road allowance included in this draft plan shall be identified as Street ‘A’ and shall be constructed to Township standards for new public roads with paved asphalt surfacing and that the road be dedicated as a public highway.

Access

B. That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review(s) that the Township of South Frontenac or County of Frontenac may require in relation to the plan of subdivision.

A. That the Owner agrees in writing to satisfy all the requirements, financial and otherwise of the Township concerning the provision/upgrading of roads, installation of services and drainage, in accordance with the Township’s standards and procedures, and that this shall be reflected in the subdivision agreement.

Financial Requirements:

B. Thatthe subdivision agreement include text to the satisfaction of the Township, which text shall be registered on the title of all lots, that all Agreements of Purchase and Sale include provisions advising that a farming operation exists in the adjacent areas and that adverse effects may be experienced.

A. That the owner of the subject land enters into a subdivision agreement with the Township of South Frontenac, prepared to the satisfaction of the Township, to be registered on title of the subject land. A copy of the subdivision agreement shall be provided to the County of Frontenac by the Township of South Frontenac.

Subdivision Agreement:

September 18, 2015 prepared and certified by Forefront Engineering lnc., and Smith & Smith Surveyors, comprising a total of thirteen residential lots, two blocks and a new street.

A. That this draft plan approval applies to the draft plan of proposed subdivisiondated

Approved Draft Plan:

DRAFT CONDITIONS

ATTACHMENT 1

Page 64 of 119

wells

B. That the recommendations outlined in the letter dated December 12, 2014 from KFL&APublic Health to Terry Grant Construction 1278804 Ontario lnc., be addressed

includes a requirement that any abandoned A. That the subdivision agreement must be decommissioned according to MOECC regulations.

On-Site Sewage Disposal and Water Systems:

H. That, prior to final approval, the Township shall be satisfied that all servicing issues are resolved such as road, sidewalk and walkway construction.

G. That the Owner convey to the Township a 10 metre wide Block free and clear of all encumbrances along the south lot line of Lot 7 from the south end Street ‘A’to the K&P Trail to provide access from the subdivision to the Trail, with a walkway to be constructed by the Owner to the satisfaction of the County of Frontenac 3.0 metres wide with stone dust surface within the 10 metre wide Block. Landscaping and buffering along the full length of the Block on both the north and south sides shall be constructed and installed by the Owner to the satisfaction of the County of Frontenac.

F. That the Owner agree in the subdivision agreement that all entrances to the lots including entrance culverts be located and constructed to the satisfaction of the Township.

E. That the Owner install a 1.5 metre wide concrete sidewalk along the side of the new road allowance from the northern limit of Street ‘A’(i.e., from Boyce Road), to the southern limit of Lot 7.

—-

D. That the subdivision agreement shall provide that 0.3 metre reserves be identified by survey at the following locations: (i) along Lot 13 where the lot abuts the road allowance of Boyce Road 1foot reserve; and (ii) around the circumference of the turning bulb at the south end of Street ‘A’;and (iii)along the east lot line of 4023 Boyce Rd. where the all to be held in trust by the Township for the purpose of said lot abuts Street denying additional access onto Boyce Roadand the undeveloped lands to the south.

C. That the Owner agree in the subdivision agreement that Boyce Road be upgraded at the entrance to the subdivision to the Township’s satisfaction to facilitate ingress and egress.

Page 65 of 119

That Class 4, CAN/BNQ 3680~6OOstandard septic systems

(oran equivalent tertiary

For each well, the suite of analyses tested for in the supporting reports n For three select wells, PHC, BTEX.volatile organic compounds (VOC) and polycyclic aromatic hydrocarbons (PAH), which would be indicative of contamination associated with a rail line or gas bar; Each well shall be evaluatedfor nit_rate and nitrite concentrations, and trends in concentration and impact to potable groundwater supplies; An evaluation of the potential for mining of the potable water aquifer shall be conducted; and. Conclusions on the sustainability of the water supply aquifer and water quality shall be prepared and supported in a final evaluation report submitted to the County and Township.

include:

interference; (v) Each well shall be assessed by a qualified hydrogeologist for water quality and quantity, in accordance with the following: o A minimum pumping rate shall be utilized that is appropriate for the size of residence proposed for the lot in accordance with the D-5~5 guideline for a minimum duration of 6 hours; Representative neighboring wells and/or nearby wells willbe monitored 0 during the pumping test; The suite of groundwater analytical parameters that will be analysed shall

Malroz Engineering |nc., be satisfied that all matters outlined below have been addressed: (i) The Ownershall report elevated chloride and sodium levels to the Medical Officer of Health; (ii) The subdivision agreement shall require that pre—filtrationand disinfection (eg: ultra violetlight) be included in drinking water systems to maintain a bacteriological free water supply; (iii)The potential presence of sulphur in wells and remedial measures shall be identified to potential buyers in the subdivision agreement; (iv)A staggered well orientation shall be implemented to mitigate mutual well

E. Prior to final approval, that the County of Frontenac and its peer review agency,

D. That the recommendations of the Natural Heritage Report, dated August 27, 2013 from Ecological Services, be complied with for as they apply to the thirteen-lot development.

Page 66 of 119

shall contain provisions to place the following

H. That prior to final plan approval, hydrogeological investigations by a qualified professional shall be undertaken to ensure that the proposed lots within the subdivision have a suitable water supply from individual wells in terms of water quantity, quality and interference and that the Ontario Drinking Water Quality Standards are met on a lot by lot basis, all to the satisfaction of the County of Frontenac.

c. That the lot owner has been provided with a detailed information package which outlines the nature, operation and maintenance requirements of the aforesaid sewage disposal system.

b. That the installation of the aforesaid sewage disposal system shall be undertaken by a contractor certified by the manufacturer of the system;

sewage disposal system shall be undertaken by a a. That the design of contractor certified by the manufacturer and/or fully familiar with such systems;

aforesaid

No building permit shall be issued for any lot within the plan of subdivision until the lot owner has provided satisfactory evidence to the Chief Building Official for the Township that the following requirements have been met:

by the KFL&AHealth Unit.

Prior to the issuance of a building permit for a septic system for any lot, the lot owner shall provide engineering details for an on—sitesewage disposal system designed in accordance with Condition 5.F to service the subject lot for review and approval

restrictions on development:

That the subdivision agreement

suitable for individualon—sitesewage treatment disposal systems and to identify the level of treatment required for each lot, all to the satisfaction of the Township of South Frontenac. The investigation shall include test pits on each lot. if the test pit for the soils investigation identifies the possible presence of karst, an assessment of the significance of the observations shall be evaluated by bore holes cored into the bedrock. The . resulting report shall identify any constraints to the development and shall be submitted to the Township Chief Building Official and KFl_&A Health Unit.

Page 67 of 119

Resources:

Algonquins of Ontario Consultation

Office

B. That if during the process of development any archaeological resources or human remains of Aboriginal interest are encountered, the Algonquins of Ontario Consultation Office willbe contacted immediately at:

Assessment (Stage 1 & 2) Reports, A. That all recommendations of the Archaeological dated September 16, 2013 by Archeoworks Inc. be implemented to the satisfaction of the Township for the thirteen—lotdevelopment.

Archaeological

A. The subdivision agreement shall contain a clause providing that any owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the Owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services (or the applicable agencies at the time of final approval).

Human Remains:

A. That the Owner convey up to five percent of the land included in the plan to the for all Township for park purposes. Alternatively, the Township may require cash—in—lieu or a portion of the conveyance.

Parkland Dedication:

B. That all legal matters associated with tying the stormwater from the development into the Pleasant Valley Municipal Drain system be resolved to the satisfaction of the Township.

management be submitted to the satisfaction of the Township and Quinte Conservation Authority for the thirteen-lot development. The site drainage, design, construction and maintenance shall be in accordance with the recommendations contained in the final Stormwater Management Report, with all final designs incorporated into the subdivision agreement.

Page 68 of 119

D. That the Owner shall agree in the Subdivision Agreement to carry out or cause to be

Stormwater Management and Report and Plans; . General Servicing, Grading and Drainage Plans including sidewalk and trail details; . A Composite Utility Plan (for applicable utility providers); . Individual Lot Servicing and Grading Plans; . Tree Preservation Plans; . Landscaping Design Plans; . internal Road Construction Plan Drawings; .An Erosion and Sediment Control Plan.

C. Prior to final approval and any site alteration, the Owner shall submit the following to the satisfaction of the County of Frontenac, Township of South Frontenac and the Quinte Conservation Authority:

That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc), these may be reflected in the Final Plan subject to the satisfaction of the Township of South Frontenac and the County of Frontenac.

Approval.

A. That Priorto Final Subdivision Approva|.~the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan

Revisions to Draft Plan:

C. That the Owner agree in the subdivision agreement that street signage and lighting shall be installed to the satisfaction of the Township including lighting at the turning bulb at the south end of the development and at the entrance to the development at_ Boyce Road such lighting to also illuminate the mail boxes to be located there.

B. That the Owner agree in the subdivision agreement that all servicing including telephone, internet, Hydro, etc. generally be installed underground.

specifications.

‘A. That the Owner agree in the subdivision agreement that Centralized Community Mail Boxes be installed at a location on the road allowance of Street ‘A’near the entrance to the development at Boyce Road along the west side of the road allowance of the new road and to the satisfaction of the Township and in accordance with Canada Post

Utilities and On-Site Works

Page 69 of 119

‘

Letters:

Lapsing Provisions:

D. That Prior to Final Subdivision Approval, the County is to be ‘advised in writing by the Quinte Conservation Authority the method by which condition GAhas been satisfied.

KFL&APublic Health the method by which condition 5B has been satisfied.

C. That Prior to Final Subdivision Approval, the County is to be advised in writing by

sa?s?ed.

B. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions 1 to 13 have been

met.

A. That Prior to Final Subdivision Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been

Clearance

C. That the Owner submit a draft Plan of Subdivision Declaration for approval by the Township and County to ensure all conditions of approval willbe satisfied.

B. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law.

A. That prior to final approval, the County of Frontenacis to be advised by the Township that this proposed subdivision conforms to the Zoning By-law in effect of the Township of South Frontenac.

General Conditions:

E. The Draft Plan may be subject to revisions, including a reduction of building lots, in order to address study findings at the detailed engineering design stage and satisfy all the Conditions of Approval set out above and in Section 12 (General Conditions).

Page 70 of 119

B. That pursuant to Section 51 (33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period may be for a period of one (1) to three (3) years subject to the approval by the County of Frontenac. Request for any extension shall be provided no less than six (6) weeks prior to the iapsing date.

Page 71 of 119

Location Map - Subject Property - Hartington Plan of Subdivision

Legend Assessment Parcels Settlement Area Citations

1.8

0.90

1.8 Kilometers

Notes

Page 72 of 119

1: 35,259

Page 73 of 119

DRAFT PLAN APPROVAL EXTENSION HARTINGTON SUBDIVISION

Page 74 of 119

August 30, 2021 Ms. Sonya Bolton County of Frontenac, Manager of Community Planning 2069Battersea Road Glenburnie, ON RE:

Draft Plan Approval Extension Hartington Draft Plan of Subdivision (File #10T-2013-002)

Dear Ms. Bolton, The purpose of this letter is to request an extension for draft plan approval of the plan of subdivision referenced above, for an additional two (2) years in accordance with draft condition 14B. This letter sets out the reasons for the request for an extension, in addition to supplemental planning rationale with regard to the 2020 Provincial Policy Statement as it was approved subsequent to the draft plan approval by the Local Planning Appeal Tribunal. Since obtaining draft subdivision approval (LPAT File No. 160168) on November 15, 2019, the applicant has been working to satisfy the conditions of draft approval. The technical review is ongoing, and we note the following:

The applicant intends to construct under a pre-servicing agreement. Due to the volume of work being processed at the Township, we anticipate that it will not be possible to construct this year. Due to the sequencing, plan of subdivision registration will be delayed until the pre-servicing agreement is executed and it is not anticipated that the Township will be able to review the agreement prior to the lapsing date of the draft plan of subdivision approval.
The Township is currently reviewing the second technical submission. The review timeline thus far has required approximately one year for two rounds of technical review, which is not in line with typical review processes at South Frontenac or in other municipalities in the area. If any comments result from this technical submission, there will likely not be sufficient time to address them before the draft plan approval lapses. The Township has received submissions to address all draft conditions.
The Township is the agent responsible for drafting the pre-servicing agreement. However, due to the volume of work, the agreement is taking longer than expected to be completed.
If an Environmental Compliance Approval (ECA) for the stormwater facility is required prior to registration, there is a minimum six month turnaround from the Ministry of the Environment, Conservation and Parks to process such applications. The request to extend draft plan of subdivision approval will allow time for Township staff to complete the technical review, for the applicant to respond to and address any further comments, for the Township to prepare a preservicing agreement, for the applicant to apply for and obtain an ECA, if required, and to allow the County to prepare the subdivision agreement.

Provincial Policy Statement, 2020

In addition to the reasons listed above, the rationale below considers that the initial draft approval was issued under the 2014 Provincial Policy Statement (PPS). Our commentary contemplates the Provincial Policy Statement, 2020 which is now in effect. The 2020 PPS came into effect on May 1, 2020. The PPS provides high-level policy direction on matters of provincial interest as they relate to land use planning and development in Ontario municipalities. Decisions of municipal councils must be consistent with the PPS. Generally, the PPS provides direction for issues such as the efficient use of land and infrastructure, the protection of natural and cultural heritage resources, maintaining a housing stock that appropriately addresses the demographic and economic diversity of households, supporting long-term economic prosperity, and preserving natural resources for future uses. The draft-approved subdivision was evaluated for consistency with the 2014 PPS by the LPAT. Fundamentally, the intent of the PPS has not changed. 2020 PPS

Page 75 of 119

2 policies that are directly relevant to the proposed development and which are equivalent to policies reviewed in the LPAT decision, are discussed below with policy text cited in italics:

1.1.1 – Managing and Directing Land Use to Achieve Efficient and Resilient Development and Land Use Patterns – maintains that healthy, liveable and safe communities are sustained by:

promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term; and 1.1.3.1 – Settlement areas shall be the focus of growth and development. and

1.1.3.6 – New development taking place in designated growth areas should occur adjacent to the existing built- up area and should have a compact form, mix of uses and densities that allow for the efficient use of land, infrastructure and public service facilities. The draff-approved subdivision proposes 13 lots within the settlement area of Hartington and represents a development form and lot fabric which is appropriate in that context. The location and configuration of the subdivision continues to support the PPS direction to promote development within settlement areas in an efficient land use pattern. It is our professional opinion that the request for an extension of draft plan of subdivision approval is consistent with the Provincial Policy Statement, 2020.

Conclusion

We understand that the COVID-19 pandemic has affected the day-to-day operations and regular life of everyone and there has been an increase in the volume of work facing planning departments across the province. In recognition of this extenuating circumstance and the ongoing technical review, we kindly request an extension to ensure the draft approval does not lapse. We find that the PPS has not substantially changed with respect to the policies that were considered in evaluating the subdivision and that the subdivision continues to be consistent with the 2020 PPS. Should you require any additional information, please do not hesitate to contact the undersigned at 613.542.5454 x 224 or leclerc@fotenn.com. Respectfully,

Youko Leclerc-Desjardins, MCIP RPP Associate Fotenn Planning + Design

Page 76 of 119

To: Council Prepared by: Office of the Chief Administrative Officer Date of Meeting: October 19, 2021 Subject: Southern Frontenac Community Services Funding Request

Summary On September 7, 2021, Council received a formal request for $750,000 from Southern Frontenac Community Services (SFCSC) to help fund the expansion of the Grace Centre in Sydenham. This report outlines the factors that Council should take into account when considering this request, recommends that a financial contribution be provided in a way that supports the community’s interests and is based on set principles and best practices, and seeks Council feedback before bringing forward options for the funding amount and terms of a contribution agreement.

Recommendation That Council support making a financial contribution to SFCSC’s Grace Centre Expansion Project; and, That Council direct staff to bring forward draft terms of a contribution agreement for financial support of SFCSC’s Grace Centre Expansion Project based on the principles outlined in this report and the feedback provided by Council at the October 19, 2021 meeting.

Background SFCSC is seeking a $750,000 investment from the Township to help support the building costs for an expansion and upgrade to the Grace Centre in Sydenham. In the letter requesting funding, SFCSC states that the upgrades will ensure South Frontenac’s rural community has the resources in place to provide health, wellness and social support services to residents for years to come.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 77 of 119 Township of South Frontenac Staff Report - Southern Frontenac Community Services Funding Request

SFCSC has four main categories of community support services: 1) Senior’s health supports, 2) food security, 3) family support services and, in cooperation with the Township and other partners, 4) Social and recreation activities for adults aged 55+. The expansion to the Grace centre would involve a significant new addition totalling 3,360 square feet on 2 floors, and associated upgrades to existing facilities. The total project costs are estimated by SFCSC to be $1.5 million. The request for Township funding represents 50% of the total amount of the proposed expansion. According to SFCSC, other anticipated or confirmed sources of funding include:

Organization

Amount

South East Local Health Integration Network (LHIN), now Ontario Health

$100,000

SFCSC Capital Reserve

$100,000

SFCSC Food Bank

$ 50,000

Fundraising Campaign (includes community campaign as well as Federal/provincial government requests)

$500,000

Township of South Frontenac Request

$750,000 TOTAL

$1,500,000

In the letter received September 7, 2021, SFCSC outlines the scope of the expansion and its purpose: • • • • • • • •

Renovation of the food bank to comply with all Public Health guidelines including COVID-19 and future pandemic protocols Provide accessible washrooms for clients, volunteers, staff and visitors Hand and food washing stations Professional work areas for staff and volunteers Confidential meeting room Enhanced efficiencies for food handling and preparation Safe, accessible parking and building access Increased capacity of SFCSC to address the growing needs of the more than 8,000 seniors residing within our catch area (South Frontenac and rural Kingston)

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 78 of 119 Township of South Frontenac Staff Report - Southern Frontenac Community Services Funding Request

This report outlines various factors and options that Council should take into account when considering this request, and recommends the structure of a financial contribution should Council wish to support the project.

Discussion/Analysis Considerations SFCSC provides services to approximately 1,200 unique individuals across 10 programs annually, most of whom are seniors who are residents of South Frontenac. The majority of services provided are not otherwise available without venturing outside of the Township. This makes SFCSC a key agency in our community in that it has a rural focus, is locally managed and provides direct, quantifiable benefits to a growing demographic. Further, while other sources of funding may be identified for the proposed expansion, it is unlikely that senior levels of government – unless through a grant program – will, nor do they typically, provide funding for this sort of project. The $100,000 contribution from the LHIN represents a standard maximum amount of capital funding for a project of this nature. This means that large donations must be secured elsewhere through foundations, grants, legacy donors, fundraising, municipalities or service managers. The Township would have an interest in ensuring that SFCSC identifies and applies for any funding that may be available through these other sources. One of the keys to success of any major fundraising campaign is to instill confidence in the community that the goal of the campaign will be achieved. For this reason, campaigns will typically confirm as much as 60%-70% of total funding from major donors during what is called the “Quiet” phase of the campaign, prior to initiating any grass roots fundraising 1. Insofar as limited major donors may be available for this project, it is not unreasonable for the Township to be approached at this early phase to help confirm a critical amount of funding which would allow the grassroots portion of fundraising to begin. With the transition of regional health care coordination from the LHINs to the new Ontario Health Teams (OHT), there is some uncertainty about future funding models for CSS organizations, and this could pose challenges or even prompt amalgamation or consolidation of these services at some point in the future. Should this occur, South Frontenac has an interest in SFCSC’s services continuing to be governed and managed locally and would want to ensure that any funding that is provided goes to support South Frontenac residents over the long term. From this perspective, investment in this key facility may reinforce the independence and viability of the organization and its local management and service delivery.

https://www.donorsearch.net/capital-campaign-timeline/, https://www.nonprofitpro.com/post/the-myth-of-asilent-phase-in-capital-campaigns/

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 79 of 119 Township of South Frontenac Staff Report - Southern Frontenac Community Services Funding Request

Should Council elect to support the project, the Township would have an interest in ensuring the intended scope and purpose of the expansion are fulfilled. Further, the Township is in the very early stages of reviewing options for the expansion of its own administrative offices in Sydenham. While the timing of SFCSC’s expansion may not align with eventual plans or the location of an office expansion, Council should at least be prepared to take advantage of any opportunities presented by the Grace Centre expansion given its proximity to other municipal properties on Stagecoach Road and its location close to downtown Sydenham. There may be concerns regarding the precedent or expectation that would be created should the Township elect to support the project with a large financial contribution; however, Council ultimately reserves the right to select community initiatives that are worthy of funding (short of business bonusing which is prohibited under the Municipal Act), be it through its various grant programs or in the case of a major capital request as presented by SFCSC. This report seeks to provide some criteria by which to assess the request, similar to what is formally in place for other grant programs. Lastly, long range financial planning for capital renewal is important for any organization; however, it is often difficult for a Not-for-Profit to build reserves for these purposes when their funding models are typically based on operating grants, donations and limited fee revenues. While it would be ideal to insist that such reserves be in place to fund major capital projects or repairs, this is unrealistic. Best Municipal Practices The Township reached out to its municipal peers for feedback on their approach to similar requests for capital funding support. From the ten (10) responses received, only the City of Cornwall has a policy in place that restricted its capital contributions to 10% of the total project costs. Others did not have a formal policy but stated that they dealt with those requests on an ad hoc basis, assessing the purpose of each and its benefit to the community. The majority of municipalities that responded indicated that they typically request matching funds (50%). Recommended Principles for a Township Contribution Agreement Should Council elect to support the project, staff would recommend a contribution agreement that incorporates the following terms in consideration of the community’s interests:

Relate any contribution to best practices for securing an initial percentage during the Quiet phase of fundraising prior to launching the grass roots fundraising campaign.
Commit to a maximum contribution at the onset, with any project cost overruns needing to be funded from other sources. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 80 of 119 Township of South Frontenac Staff Report - Southern Frontenac Community Services Funding Request

Make the contribution contingent upon meeting the total fundraising target, following which the funding would be provided; alternatively, the funding could be provided on a matching basis to incentivize other donors.
Since current and future residents will be the primary beneficiaries of the project, the Township should fund the project at least in part through future revenues. In the short term, the contribution could be borrowed from reserves to avoid carrying costs, and then all or a portion repaid over a set term through a dedicated portion of the annual tax levy. Since this amount is unrelated to regular operations, the levy for repayment should be in addition to any other budget increase.
In order to provide some security from the loss of community benefit that could result should SFCSC be dissolved or the local management/governance cease, a financial contribution should be structured as a 0% forgivable loan and potentially registered as a lien or other instrument for a set time period, during which SFCSC would be required to maintain its independent legal status, facility ownership and local management and governance. Should those conditions be breached, the Township would have a mechanism for recouping all or a portion of public funds.
SFCSC has requested the Township also waive development fees for the project estimated at $55,000. Staff recommends that any financial contribution be inclusive of those fees, in part because development fees cannot be waived per se, and funds must be transferred to Building Department operating revenues/reserves and Development Charge reserves in accordance with legislation.
While Council currently provides grants to SFCSC annually, these amounts should not be included in or reduced as a result of the Township making a significant capital contribution to the project. Current grants represent operating funding that SFCSC counts on to maintain its current service levels.
Council should encourage SFCSC’s continued pursuit of other grants or major foundation contributions. Further, should Council consider providing the $750,000 requested, the receipt of additional funding from any other Municipal sources could reduce the Township’s total financial commitment in keeping with the common practice of municipal contributions topping out at 50% of total project costs. While additional major funding should be sought, some amount of community fundraising would be beneficial to instill a degree of community ownership of the project.
Staff has a limited basis on which to recommend a specific financial contribution. Instead, staff recommends that different amounts and the implications of various financing strategies be provided to Council in a subsequent report should Council wish to make a contribution. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 81 of 119 Township of South Frontenac Staff Report - Southern Frontenac Community Services Funding Request

Other Options Council may be considering the provision of a low or 0% interest loan for the project as an alternative to a non-repayable grant/donation. This approach is likely not feasible for a Notfor-profit like SFCSC given its funding model and limited ability to service debt. In discussion with SFCSC staff, and through review of their financial statements, the organization has already established a capital reserve to which any annual surplus is transferred. Though modest, any debt servicing requirements would likely inhibit SFCSC from contributing to that reserve, prompting operational trade-offs over time which could adversely affect service delivery. A loan would also create the need for ongoing administration, and loan forgiveness may be requested in the future. Alternatively, Council may elect not to support the project. This or other approaches can be discussed by Council and the staff recommendation defeated or amended to reflect Council’s intent.

Financial Implications None at this time. If the staff recommendation is approved, feedback from the October 19, 2021 meeting will be considered in bringing forward draft terms of a contribution agreement for an amount determined by Council or with options for the contribution amount and the implications of different financing strategies on the Township’s reserves and/or future tax levy.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 4. Be a catalyst for the creation of vibrant, complete communities.

Notice/Consultation

Eastern Ontario Treasurers Group David Townsend, Executive Director, SFCSC

Attachments • • •

SFCSC Funding Request Letter, July 30, 2021 Letter of Support from FLA OHT, August 24, 2021 Supplementary Letter from SFCSC, September 21, 2021

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 82 of 119 Township of South Frontenac Staff Report - Southern Frontenac Community Services Funding Request

Approvals Submitted/Approved By:

Louise Fragnito Director of Corporate Services & Treasurer

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

‘??? southernfl-ontenacOU mUnICy rv

4295 Stagecoach

Road, Box 43, Sydenham, Page 83 of ON KOH 2T0119

P (613) 376-6477 | 1-800-763-9610 1F (613) 376-6734 info@sfcsc.ca | www.sfcsc.ca

Township of South Frontenac

july 30, 2021

4432 George Street, PO Box 100 Sydenham, ON, KOH2T0

QOA Dear Mayor Vandewal and Councillors Barr, Leonard, Morey, Revill, Roberts, Ruttan, Sleeth and Sutherland;

Thank you for your time and consideration at the July 13, 2021 Township of South Frontenac Council Meeting. Southern Frontenac Community Services Corp. (SFCSC)is seeking a $750,000 investment from the Township of South Frontenac to help support the building costs for the expansion and upgrades to the Grace Centre that will ensure the Township of South Frontenac’s rural community has the resources in place to provide health, wellness and social support services to residents for years to come. Council is aware of the statistical data and trends that show the signi?cant expected population growth in our Township and in particular the increase of residents who are seniors. Council is also aware of the changes in healthcare models and the move by the Ontario Ministry of Health to integrate providers and service support organizations to work together in ways that will improve patient/client outcomes and provide care close to home.

Further, data from the SFCSC 2020-21 ?scal year shows Council the thousands of residents who bene?t from the health and social service support programs SFCSC offers. For example, 27,032 support services provided; 1,874 individuals served by the Food Bank; 17,730 hot and frozen Meals on Wheels delivered, representing a 75% increase in the number of seniors using this service; and 1,990 health and wellness check-in calls to isolated seniors. In order to continue to provide important community health, wellness and social support services, SFCSC’sonly option is to expand and upgrade our building facility. To do this, we need your support, both for this ?nancial request and as a champion for our efforts when we move to launch a community fundraising campaign to meet our goal of $1.5 million. We welcome the opportunity to address additional questions/concerns and encourage Council members to come to the Grace Centre for a site tour so we can show you ?rst hand the essential need for support of this project that will bene?t the entire community of South Frontenac. S ce

Fijgm

David Townsend

Laura

Executive Director

Fund Development & Communications Coordinator

Neil Carbone

Greg Fisher

Chief Administrative Of?cer/Deputy Clerk

Chair, Board of Directors

Township of South Frontenac

Southern Frontenac Community Services

Serving South Frontenac and Rural Kingston since 1989 Registered Charitable No. 122150204 RR 0001

Page 84 of 119

THE PROPOSAL Southern Frontenac Community Services Corp. (SFCSC)is poised to kick—offits fundraising campaign which seeks to raise $1.5 million to support the expansion and upgrades to the Grace Centre that will ensure our rural community has the resources in place to provide community health, wellness and social support services.

SFCSC is seeking $750,000 from the Township of South Frontenac to help support

the building costs associated with this project.

BACKGROUND SFCSC Programs

& Services:

For 32—years, SFCSC has provided a full range of health and social support

services to older adults and seniors, lowincome households and those facing food security challenges throughout the Township of South Frontenac and rural Kingston (north of Hwy. 401).

SFCSC has four main categories of community support services seniors’ health supports, food security, family support services and in cooperation with the Township of South Frontenac, social and recreation activities for adults aged 55+. —

Adult Day Program monitoring

o 0

—

for frail seniors or those living with life—limit1’ng illnesses such as dementia who need

and/orassistance.

Transportation

Services

—

gets seniors to and from medical appointments,

errands and social events.

Telephone Reassurance Program combats social isolation. Approx. 200 seniors receive regular phone calls from volunteers who check in on them, assist with real connections to other services as needed, orjust to have a friendly chat. —

Food Security programs hot and frozen Meals on Wheels, a high demand service that has gone from one day a week delivery to three days a week during the Covid—19pandemic. Based on its success, plans are being explored to expand meal deliveries to ?ve days a week.

Food Bank is open to any resident of South Frontenac or rural Kingston. Similar to Meals on Wheels, our Food Bank continues to see a steady increase in the number of users.

—

Family Service supports include homelessness prevention, referrals to other agencies, ?nancial supports to help with rent or utility bills, annual income tax clinic, provision of backpacks/school supplies, winter coat drive, etc.

Social and Recreation programs for ages 55+ social interaction, weekly Good Graces Café, card and board games, a book club, ?tness classes, education workshops, walking programs, pickleball and more.

Foot Care clinics

Homemaking and Home Maintenance

—

Services

Respite to caregivers so they can have peace of mind leaving the home knowing that their loved one is being well cared for in their absence. Hospice and Bereavement

supports

.5‘:

southem Frontenac " CES Sé?i Page 2 of 5

Page 85 of 119

Township of South Frontenac population and demographics:

According to the Watson and Associates report to the Township using data and projections from Statistics Canada, from 2016 2036 population in the Township of South Frontenac will grow by 21.2%. Of that, the percentage of those aged 55 74 Wlllgrow by 15.57% and the 75+ age group will grow by 137.32%.

the

—

This means that based on records of service delivery and applying a medium growth scenario rate of 19.3%, SFCSC can expect that by the year 2036 to be providing community health and social services support programs and services to more than 1,500 South Frontenac residents aged 55+. We fully expect and are planning for a much higher demand for our services due to the 75+ age group growth.

THE BUSINESS OF HEALTHCARE The right care in the right place at the right time. SFCSCdoes this. Currently the system of administering healthcare is moving from a regional Local Health Integration Network or LHIN,to a model that targets smaller geographical areas called Ontario Health Teams or OHTs. This new system brings together health care providers and health service support organizations to work as one coordinated team to improve patient/ client outcomes, lessen the burden on hospitals and provide care close to home. SFCSC is intricately involved in the Frontenac Lennox & Addington Ontario Health Team leadership.

From the Ontario Ministry of Health and Ministry of Long—TermCare website,

httgszl[hea|th.gov.on.ca/eglprolgrogramsgnnectedcare/oh_t[ ”0ntario Health Teams are being introduced to provide a new way of organizing and delivering care that is more connected to patients in their local communities. Under Ontario Health Teams, health care providers (including hospitals, doctors and home and community care providers) work as one coordinated team no matter where they provide care.” —

To meet the diverse needs of an aging population and growing numbers of people with chronic and increasingly complex conditions, the government is modifying its focus and some funding models will move from acute care to home and community care.

This paradigm shift in healthcare delivery further secures SFCSC as an important and |ong—term community resource for the Township of South Frontenac and gives con?dence of appropriate operational funding in the years to come.

COMMUNITY BASED PARTNERSHIPS SFCSC and the Township working together

to assess health and wellness service needs through a community

lens is

essential for the creation of vibrant, complete communities. The Township of South Frontenac and Southern Frontenac Community Services strategic priorities align. There is a shared commitment to support the needs and wel|—beingof the community, to operate in ways that are respectful of the environment, and SFCSC wants to contribute to the Township’s leadership position by providing a community service hub as part of what makes the Township a vibrant community of choice for people to live in, visit and enjoy.

504

I‘; southem fronbenac A

Page 3 of 5

Page 86 of 119

BUDGET Cost estimate dated July 2021 New build is 1,680 square feet per ?oor for a total of 3,360 square feet.

~gcojN;sTRu._c"rioN COSTS’ 3:350Sq ft @ $325 per sq ft. Septic system replacement

Parking lot paving, soft and hard landscaping TOTAL CONSTRUCTION COSTS

Permits and fees Project Management—

M. Sullivan & Son Ltd., CCDCSB

Contingency 7.5% TOTAL PROJECTCOST *some project costs, i.e. excavation will be donated in-kind

Sources of Funding

Total Project Cost $1.5 million

Township of South Frontenac

S 750,000

South East Local Health Integration Network (Now Ontario Health )

100,000

SFCSC Capital Reserve Fund

100,000

SFCSC Food Bank

50,000

Fundraising (Capital Campaign)

500,000

to include federal/provincial gov’t asks and community campaign

soulhem Frontenac

community

services Page 4 of 5

Page 87 of 119

RESULTS A building expansion adds 3,360 sq. feet to the facility and positions SFCSCto deliver sustainable community support services for years to come.

Bene?ts include: 0

Food Bank renovations comply with all Public Health guidelines including Covid—19and any future pandemic protocols

Accessible washrooms for clients, volunteers, staff and visitors

Professional work areas for staff and volunteers

Hand and food washing stations

Con?dential meeting room that provides sufficient space for physically distancing

Enhanced ef?ciencies for food handling and preparation that meets Public Health guidelines

—

prepare, pack and distribute food hampers in one area

Renovated space will meet all legislated accessibility regulations and provide user—friend|y work areas

Safe, accessible parking and building access

Increases the capacity of SFCSCto address and meet the growing needs of the more than 8,000 seniors residing within our catchment area (South Frontenac and rural Kingston).

CLOSINGCOMMENTS SFCSC is seeking an investment of $750,000 from the Township of South Frontenac to assist with the building expansion and upgrades. This demonstrates to our community Council’s desire to ensure a wide breadth of health and social supports are delivered locally.

Contributing funds to SFCSCis a good investment for our rural community. SFCSC has an outstanding record of ?scal responsibility and only moves forward with projects when they are feasible and properly funded. SFCSC has managed to balance its budgets consistently for more than a decade, all while delivering a top—rate health and social support experience for residents of South Frontenac. An improved community health and wellness resource will undoubtedly enable the Township of South Frontenac to entice more people to choose the area as their preferred residence and in doing so further contribute to the economy and overall quality of life for those living in the Township. We respectfully ask for your ?nancial support to help SFCSC expand capacity and enhance community care in South Frontenac.

504

‘' Frontenac‘ southern

semiées

Page 5 of 5

Page 88 of 119

August 19, 2021 David Townsend Executive Director Southern Frontenac Community Services PO Box 43 4295 Stagecoach Road Sydenham, ON K0H 2T0 Via email david.townsend@sfcsc.ca Dear David Thank you for reaching out to the Frontenac Lennox and Addington Ontario Health Team (FLA-OHT) regarding your capital project to upgrade your facilities to meet the needs of the people you serve. The ability for the OHT to bring partners together to meet the needs of our community is foundational to our work. As you know Ontario Health Teams are in their infancy in the province. I can confirm with you, that at the present time, and into the foreseeable future, there is no intention for the Ministry’s OHT initiatives to have a direct effect on funding to partners. Specifically, no changes to the funding arrangements currently in place between Southern Frontenac Community Support Services and the Ministry of Health are anticipated at this time. Our efforts are focusing on team building and co-designing a system of care to meet the needs of our community both from the perspective of those who use the health and wellness services and from the partners who provide such services. Community care such as the services you provide are essential to the health home vision we are working collaboratively to create and implement. The FLA–OHT is very happy to support the project you are starting out on, and the role you are, and will continue to play in the FLA-OHT as we build together. Please let me know how I can best support you. Sincerely,

Dr. Kimberley Morrison MD CCFP FCFP Executive Lead Frontenac Lennox and Addington Ontario Health Team

www.FLAOHT.ca

ya ‘"

southern Frontenax.

communltyservlfes

Page 89 of 119 4295 Stagecoach Road‘ Box 43, Sydenham. ON KOHZTO P (613) 3766477 | 1—800-76343610 I F (613) 376-6734 | www.sfcsc.ca info@sfcsc.ca

Mayor Ron Vandewal & CAO Neil Carbone

September 27, 2021

Township of South Frontenac Sydenham, ON KOH2T0 Delivered via e— Dear Mayor Vandewal and CAD Carbone;

This letter provides our commitment to the residents; especially seniors aged 60+ in South Frontenac, for the future direction of Southern Frontenac Community Services (SFCSC)programs, services and operations within the Township South Frontenac. SFCSC envisions that all programs and services that are currently offered by SFCSC will continue to be

provided throughout the Township of South Frontenac for the long-term and foreseeable future. These programs and services include the following: Community Support Services (CSS) Adult Day programs, Foot Care, Hot & Frozen Meals on —

Wheels, Transportation, Congregate Dining, Home Making, Home Maintenance, Respite and volunteer visiting Hospice supports.

|n—Home

Grace Social Activity Centre (GSAC) exercise programs, educational programs, Good Graces —

Café and any related seniors social programs such as book clubs, dance clubs, walking groups,

amongst others.

The Food Bank ensuring residents of South Frontenac have ready access to perishable and non—perishab|e food items that help address food insecurity issues for our residents. —

It is the intention of SFCSC to continue to explore integrations, especially back office sharing of services,

such as accounting, Information Technology services, Human Resource Management and administration where the costs for these services could be reduced and where they are the best interests of increasing direct client programs. It is the intention of this agency to work with the Township of South Frontenac

in the provision of

additional services. It is the intention ofSFCSC to host future activities or services on the land owned by SFCSC, which in turn would provide better access to health and social supports for the seniors resident here and throughout the Township of South Frontenac. This could include, for example, seniors housing or library services. We want to thank the leaders in our Township for their ongoing support and willingness to provide

supports for seniors that truly make living in South Frontenac

a healthy and happy place to be.

Serving South Frontenac and RuralKingston since 1989 Charitable Number 122150204 RRO00

‘sh

southern Frontenac ‘ ‘

community

Page 90 of 119 4295 Stagecoach Road‘ Box 43‘ Sydenham, ON KOH 2T0 P(6l3) 376-6477 | 1~800-763-9610 I F (6131 376-6734 info@sfcsc.ca I www.sfcsc.ca

servTces

Should you have any questions or suggestions on how we can continue to meet the needs of seniors and

other residents in our Township, we would welcome those opportunities for increased dialogue. Sincerely,

David Townsend Executive Director

Chair, Board of Directors

Heather Rogers Director of Operations

Serving South Frontenac and RuralKingston since 1989 Charitable Number 122150204 RROO0

Page 91 of 119

To: Council Prepared by: Office of the Clerk Date of Meeting: October 19, 2021 Subject: Truth and Reconciliation Commission – Calls to Action

Summary This report seeks Council recognition of September 30th as a National Day for Truth and Reconciliation, and recommends that Council establish a formal indigenous land acknowledgement in accordance with the Truth and Reconciliation Commission Calls to Action to address the legacy of residential schools. The recommendations of this report advance the process of reconciliation with indigenous peoples and supports local awareness and future indigenous engagement.

Recommendation That the Council of the Corporation of the Township of South Frontenac join other municipalities across Canada in responding to the Truth and Reconciliation Commission Calls to Action by adopting the principles of reconciliation to strengthen its relationship with indigenous communities and residents; and That the Council of the Corporation of the Township of South Frontenac recognize September 30th as a National Day for Truth and Reconciliation in accordance with the Truth and Reconciliation Commission Calls to Action; and That staff be directed to develop and implement a land acknowledgement along with staff from the other Frontenac municipalities thereby creating a unified approach to a meaningful partnership with regional indigenous community partners and residents.

Background The recent discoveries of remains and unmarked graves across Western Canada have led to increased calls for action for all levels of government to immediately address the recommendations in the Truth and Reconciliation Commission’s (TRC) Calls to Action. All Canadians and all orders of government have a role to play in reconciliation. The TRC”s 94 Calls to Action is addressed primarily to the federal, provincial and territorial governments but also to municipal governments, the corporate section and the broader Canadian society. They cover a wide range of government responsibilities including child welfare, education, language and culture, health, justice, commemoration, museums and archives, training for public servants and a few specific initiatives related to reconciliation. The AMO Board of Directors has provided resources papers to support Truth and Reconciliation and they are attached to this report. The Truth and Reconciliation Commission of Canada The Truth and Reconciliation Commission of Canada (TRC) was established as one of the outcomes of the Indian Residential Schools Settlement Agreement (IRSSA) between the Government of Canada, the churches, the survivors of the residential schools system and various Indigenous organizations in 2007. The purpose of the TRC was to rectify the legacy of residential schools and further the process of reconciliation in Canada. Over six years,

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 92 of 119 Township of South Frontenac Staff Report - Truth and Reconciliation Commission – Calls to Action

the TRC recorded testimonies from over 6,000 survivors, and their families, and created a historical record of the residential schools system. In 2015, the TRC presented 94 Calls to Action as part of its final report, thirteen of which apply to all levels of government, and five that are directly within the authority of a municipal government. Over the past six years, municipalities across the country have implemented various actions to answer this important call. The County of Frontenac, in partnership with its member municipalities would like to work collaboratively to do our part to further reconciliation by committing to the Truth and Reconciliation Commission of Canada: Calls to Action outlined in this report. Calls to Action for Municipal Government Below are the 13 Calls to Action for Municipal Government may, although some may not be applicable to South Frontenac, or its neighbouring municipalities, depending on where the service or action is delivered. Legacy #3 – Child Welfare: We call upon all levels of government to fully implement Jordan’s Principle. 1

17 – Language and culture: We call upon all levels of government to enable residential

school Survivors and their families to reclaim names changed by the residential school system by waiving administrative costs for a period of five years for the name-change process and the revision of official identity documents, such as birth certificates, passports, driver’s licenses, health cards, status cards, and social insurance numbers. #22 – Health: We call upon those who can effect change within the Canadian health-care system to recognize the value of Aboriginal healing practices and use them in the treatment of Aboriginal patients in collaboration with Aboriginal healers and Elders where requested by Aboriginal patients. #23 – Health: We call upon all levels of government to: i.

Increase the number of Aboriginal professionals working in the health-care field.

ii.

Ensure the retention of Aboriginal health-care providers in Aboriginal communities.

iii.

Provide cultural competency training for all healthcare professionals.

#40 – Justice: We call on all levels of government, in collaboration with Aboriginal people, to create adequately funded and accessible Aboriginal-specific victim programs and services with appropriate evaluation mechanisms. Reconciliation #43 – United Nations Declaration on the Rights of Indigenous People. We call upon federal, provincial, territorial, and municipal governments to fully adopt and implement the United Nations Declaration on the Rights of Indigenous Peoples as the framework for reconciliation. #47 – Royal Proclamation and Covenant of Reconciliation: We call upon federal, provincial, territorial, and municipal governments to repudiate concepts used to justify 1

Jordan’s Principle makes sure all First Nations children living in Canada can access the products, services and supports they need, when they need them. Funding can help with a wide range of health, social and educational needs, including the unique needs that First Nations Two-Spirit and LGBTQQIA children and youth and those with disabilities may have. Jordan’s Principle is named in memory of Jordan River Anderson. He was a young boy from Norway House Cree Nation in Manitoba.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 93 of 119 Township of South Frontenac Staff Report - Truth and Reconciliation Commission – Calls to Action

European sovereignty over Indigenous peoples and lands, such as the Doctrine of Discovery and terra nullius, and to reform those laws, government policies, and litigation strategies that continue to rely on such concepts. #55 – National Council for Reconciliation: We call upon all levels of government to provide annual reports or any current data requested by the National Council for Reconciliation so that it can report on the progress towards reconciliation. The reports or data would include, but not be limited to: i.

The number of Aboriginal children—including Métis and Inuit children—in care, compared with non-Aboriginal children, the reasons for apprehension, and the total spending on preventive and care services by child-welfare agencies.

ii.

Comparative funding for the education of First Nations children on and off reserves.

iii.

The educational and income attainments of Aboriginal peoples in Canada compared with non-Aboriginal people.

iv.

Progress on closing the gaps between Aboriginal and non-Aboriginal communities in a number of health indicators such as: infant mortality, maternal health, suicide, mental health, addictions, life expectancy, birth rates, infant and child health issues, chronic diseases, illness and injury incidence, and the availability of appropriate health services.

Progress on eliminating the overrepresentation of Aboriginal children in youth custody over the next decade.

vi.

Progress on reducing the rate of criminal victimization of Aboriginal people, including data related to homicide and family violence victimization and other crimes.

vii.

Progress on reducing the overrepresentation of Aboriginal people in the justice and correctional systems.

#57 – Professional Development and Training for Public Servants: We call upon federal, provincial, territorial, and municipal governments to provide education to public servants on the history of Aboriginal peoples, including the history and legacy of residential schools, the United Nations Declaration on the Rights of Indigenous Peoples, Treaties and Aboriginal rights, Indigenous law, and Aboriginal–Crown relations. This will require skills based training in intercultural competency, conflict resolution, human rights, and antiracism. #75 – National Centre for Truth and Reconciliation: We call upon the federal government to work with provincial, territorial, and municipal governments, churches, Aboriginal communities, former residential school students, and current landowners to develop and implement strategies and procedures for the ongoing identification, documentation, maintenance, commemoration, and protection of residential school cemeteries or other sites at which residential school children were buried. This is to include the provision of appropriate memorial ceremonies and commemorative markers to honour the deceased children. #77 – National Centre for Truth and Reconciliation: We call upon provincial, territorial, municipal, and community archives to work collaboratively with the National Centre for Truth and Reconciliation to identify and collect copies of all records relevant to the history and legacy of the residential school system, and to provide these to the National Centre for Truth and Reconciliation #87 – Sports and Reconciliation: We call upon all levels of government, in collaboration with Aboriginal peoples, sports halls of fame, and other relevant organizations, to provide public education that tells the national story of Aboriginal athletes in history

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 94 of 119 Township of South Frontenac Staff Report - Truth and Reconciliation Commission – Calls to Action

#88 – Sports and Reconciliation. We call upon all levels of government to take action to ensure long-term Aboriginal athlete development and growth, and continued support for the North American Indigenous Games, including funding to host the games and for provincial and territorial team preparation and travel. Those that the TRC had identified as within the authority of a municipal government are #’s 43. 47, 57, 75, and 77.

Discussion/Analysis The purpose of this report is to seek Council approval for the Township of South Frontenac to join other municipalities across Canada in responding to the Truth and Reconciliation Commission Calls to Action. By adopting the principles of reconciliation, the Township is moving to strengthen its relationship with Indigenous Communities and residents. Recognizing September 30th and adopting a Land Acknowledgement are two of several acts the Frontenac’s are able to take on the path through reconciliation. A territorial or land acknowledgement is an act of reconciliation that involves making a statement recognizing the traditional territory of the Indigenous people who called the land home before the arrival of settlers. Inspired by the Calls to Action contained in the TRC, land acknowledgements are a necessary first step toward honouring the original occupants of a place. They also help Canadians recognize and respect Indigenous peoples’ inherent kinship beliefs when it comes to the land. When developing a land acknowledgment, staff will research the following topics:  The Indigenous people to whom the land belongs.  The history of the land and any related treaties.  Names of living Indigenous people from these communities.  Indigenous place names and language.  Correct pronunciation for the names of the Tribes, places, and individuals that you’re including. Responding to these Calls to Action furthers Reconciliation within South Frontenac and helps move the Township forward in meaningful partnerships with its Indigenous Community partners and residents. All Townships have expressed an interest that this be a County wide Frontenac approach.

Financial Implications None for the purpose of this report.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: 4. Be a catalyst for the creation of vibrant, complete communities. Action Item (if applicable): N/A

Notice/Consultation

Other Township Departments Other Frontenac Municipalities/staff

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 95 of 119 Township of South Frontenac Staff Report - Truth and Reconciliation Commission – Calls to Action

Attachments • •

AMO - Truth and Reconciliation Commission’s Calls to Action Resource Paper AMO - What Municipal Leaders Can Do to Better support indigenous Residents and Neighbours.

Approvals Submitted By:

Angela Maddocks Clerk

Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 96 of 119

Resources on the Truth and Reconciliation Commission (TRC) Calls to Action August 23, 2021

Page 97 of 119

Recent discoveries of remains and unmarked graves across Western Canada has led to increased calls for all levels of government to address the recommendations in the Truth and Reconciliation Commission’s (TRC’s) Calls to Action. All Canadians and all orders of government have a role to play in reconciliation. The TRC’s 94 Calls to Action are addressed primarily to the federal, provincial, and territorial governments but also to municipal governments, the corporate sector, and the broader Canadian society. They cover a wide range of government responsibilities, including child welfare, education, language and culture, health, justice, commemoration, museums and archives, training for public servants, and a number of specific initiatives related to reconciliation.

Through the work of the AMO Indigenous Relations Task Force (IRTF), various approaches for responding to the Calls to Action will come forward. It is important to note that this is only the beginning of our work on responding to the TRC’s Calls for Action. AMO will continue to update this resource document as municipalities share their experiences and we can incorporate responses across the province into this work. Approaches include the following: •

AMO support for Council and Staff training in intercultural competency, conflict resolution, human rights, and anti-racism.

•

AMO encouragement of its members to recognize September 30th as National Orange Shirt Day and the flying of the Every Child Matters flag for the month of September at municipal offices.

•

AMO exploration of the form and scope of formal and informal relationship agreements between municipal governments and First Nations.

AMO’s ongoing work with Ontario Federation of Indigenous Friendship Centres (OFIFC) under our 2020 MOU on policy matters of mutual interest supports these recommendations. Background: On June 2, 2015, the Truth and Reconciliation Committee released its final report which included 94 Calls to Action to redress the legacy of residential schools and advance the process of Canadian reconciliation. The Truth and Reconciliation Commission (TRC) of Canada was constituted and created by the Indian Residential Schools Settlement agreement, and the Commission spent six years travelling across the country to hear the stories of survivors and their families. As summarized in the opening Executive Summary of the Truth and Reconciliation Commission’s report, “Canada’s residential school system for Aboriginal children was an education system in name only… These residential schools were created for the purpose of separating Aboriginal children from their families, in order to minimize and weaken family ties and 2

Page 98 of 119

cultural linkages, and to indoctrinate children into a new culture – the culture of the legally dominant Euro-Christian Canadian society”. In the six years since the Calls to Action were published, there have been only incremental changes and attempts by all levels of government to implement the recommendations.

Recent Discoveries at Former Residential Schools In May and June 2021, more than 1500 graves have been uncovered in Kamloops, British Columbia; Brandon, Manitoba; Marieval, Saskatchewan; and Cranbrook, British Columbia. Investigations are planned or underway at multiple other sites, and there are calls across the country to investigate the grounds of all former residential schools. There are 18 former residential school locations in Ontario. According to the Truth and Reconciliation Commission, at least 426 children died while attending these schools, and an unknown number of children are still missing. The TRC has identified 12 unmarked burial sites in Ontario but there are likely more. AMO, in partnership with the Woodland Cultural Centre, presented a special screening of a virtual tour of the Mohawk Institute Residential School on August 18th as part of the AMO 2021 Conference program.

Page 99 of 119

Municipal Impact and Role to Play in TRC Calls to Action TRC Call to Action

Call to Action

Staff Comments

We call upon all levels of government to fully implement Jordan’s Principle.

We call upon all levels of government to enable residential school Survivors and their families to reclaim names changed by the residential school system by waiving administrative costs for a period of five years for the name-change process and the revision of official identity documents, such as birth certificates, passports, driver’s licenses, health cards, status cards, and social insurance numbers. We call upon federal, provincial, territorial, and municipal governments to repudiate concepts used to justify European sovereignty over Indigenous peoples and lands, such as the Doctrine of Discovery and terra nullius, and to reform those laws, government policies, and litigation strategies that continue to rely on such concepts.

Could be costs at the municipal level associated with commissioning documents (10$ to 25$ for example) to facilitate this process.

We call upon federal, provincial, territorial, and municipal governments to provide education to public servants on the history of Aboriginal peoples, including the history and legacy of residential schools, the United Nations Declaration on the Rightsof Indigenous Peoples (UNDRIP), Treaties and Aboriginal rights,Indigenous law, and Aboriginal–Crown relations. This will require skills-based training in intercultural competency, conflict resolution, human rights, and anti-racism. We call upon provincial, territorial, municipal, and community archives to work collaboratively with the National Centre for Truth and Reconciliation to identify and collect copies of all records relevant to the history and legacy of the residential school system, and to provide these to the National Centre for Truth and Reconciliation. We call upon the federal government, in collaboration with Aboriginal peoples, to establish, as a statutory holiday, a National Day for Truth and Reconciliation to honour Survivors, their families, and communities, and ensure that public commemoration of the history and legacy of residential schools remains a vital component of the reconciliation process.

Rights based discussion with respect to land claims, etc. Municipal role could vary based on local experiences and situations with recognition that municipal governments have no authority or expertise in areas regarding Indigenous rights. That is in the domain of the Crown – Provincial and/or Federal AMO could facilitate this or encourage development of training for municipal staff and elected officials. Many cities have adopted UNDRIP

Municipalities with archives and museums

The Federal Government has announced September 30th, 2021, as the first NationalOrange Shirt Day. AMO has committed to recognizing September 30th. AMO members are encouraged to do the same.

Page 100 of 119

We call upon all levels of government, in collaboration with Aboriginal peoples, sports halls of fame, and other relevant organizations, to provide public education that tells the national story of Aboriginal athletes in history.

Role for municipalities with recreation programs.

We call upon all levels of government to take action to ensure long-term Aboriginal athlete development and growth, and continued support for the North American Indigenous Games, including funding to host the games and for provincial and territorial team preparation and travel.

Role for municipalities with recreation programs.

Page 101 of 119

Municipal governments across the country are implementing various responses to the recommendations. Below please find samples of municipal activities undertaken. If your municipality has or is currently responding to the TRC recommendations that have not been captured below and you would like to share with AMO, please let us know at Policy@amo.on.ca so we can include as we update this resource paper.

Treaty 20–Greater Peterborough Area This partnership has taken a regional approach to First Nation-municipal collaboration, bringing two First Nations, two townships, a regional government, and an economic development corporation together. • • • • • • •

All councils and boards have passed resolutions committing to CEDI from 2017-2020. Curve Lake and Hiawatha First Nations now sitting as partners on the County of Peterborough’s Official Plan Technical Advisory Committee. Co-organized an educational event about the 200th anniversary of Treaty 20 that engaged Indigenous youth and Indigenous knowledge keepers. Co-presented at the FCM Annual Conference and Trade Show in Quebec City, June 2019. Signed Ezhi-Wiijikiwendiyang (Friendship Accord), November 2019. The partnership and the Friendship Accord are featured in a video that was filmed by Indigenous Services Canada. Had a Wampum Belt created in March 2020 to honour their commitment to their partnership.

The City of London • The City of London is developing plans to address TRC recommendations through the London Diversity and Race Relations Committee. This committee provides leadership on matters related to diversity, inclusivity, equity, and the elimination of discrimination in London. • At a City of London council meeting, a Two Row Wampum Belt was unveiled. The belt is a replica of “the grandfather of all treaties” and was given as a gift from the Chippewas of the Thames First Nation in the presence of the Oneida Nation of the Thames. It is on display in the Mayor’s office to serve as a reminder to all of the deep and abiding friendship and of the mutual duty to respect the lasting principles of the pledge made long ago.
The City of Ottawa • The City of Ottawa’s council established an Aboriginal Working Committee in 2007 – composed of representatives from the Ottawa Aboriginal Coalition, the City of Ottawa, United Way Ottawa, the Ottawa Police Service, and the Ottawa-Carleton District School Board – to provide recommendations to council and identify inter-governmental partnerships. • The City is currently working with local Indigenous partners to review the TRC’s recommendations and determine next steps for approval by city council. • Ottawa’s Police Service partners with several community groups including Wabano Centre for Aboriginal Health and the Ottawa Inuit Children’s Centre to run a Soccer Mentorship Program, an initiative of the City’s Aboriginal Working Committee. 6

Page 102 of 119

The United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) • Toronto and Vancouver, among others, have adopted the UNDRIP as part of the cities’ commitment to Truth and Reconciliation. • UNDRIP is an international instrument adopted by the United Nations on September 13, 2007, to enshrine (according to Article 43) the rights that “constitute the minimum standards for the survival, dignity and well-being of the indigenous peoples of the world”. • The UNDRIP protects collective rights that may not be addressed in other human rights charters that emphasize individual rights, and it also safeguards the individual rights of Indigenous people. The Declaration is the product of almost 25 years of deliberation by U.N. member states and Indigenous groups. • The City of Toronto and Vancouver’s councils have endorsed UNDRIP. • The City of Toronto adopted the UNDRIP as part of the City’s year-long proclamation on Truth and Reconciliation 2013-2014. • The City of Toronto in its 2003 Vision Statement on Access, Equity and Diversity acknowledged the unique status and cultural diversity of the Aboriginal communities and their right to selfdetermination. This aligns with Article 3 of the UNDRIP which calls for Indigenous peoples’ right to self-determination. Article 11 of theUNDRIP states that Indigenous peoples have the right to practice and revitalize their cultural traditions and customs. In the work of Heritage Preservation and other City divisions that complete environmental assessments, the City of Toronto acknowledges this right by consulting with Aboriginal peoples.
Records and Archives • Toronto has asked the Equity, Diversity and Human Rights Division of the City Manager’s Office, in consultation with the City Clerk, to identify records held at the city’s Archives and City Divisions that are related to the history and legacy of the residential school system and that could be forwarded to the National Centre for Truth and Reconciliation.
Sioux Lookout • Sioux Lookout formed a Mayor’s Committee on the Truth and Reconciliation Committee and has reported a significant number of activities in their report on the action of the Mayor’s Committee. • Activities include attending meetings of the Chiefs of Ontario, Assembly of First Nations, and NAN Chiefs; advocacy for alternative justice and a community justice centre; relationship building through a Friendship Accord; First Nations Community Economic Development Hub; Urban Indigenous Action Plan; Municipal-First Nations Working Groups; and the creation of a Police Services Board with an Indigenous Chairperson, among many others. • A report from the Committee in 2017 made recommendations on a number of Calls to Action, including Education (Recommendation #8, #11); Health (#23); Justice (#31, #41); Royal Proclamation and Covenant (#47); Public Servants (#57); Missing Children and Burial Information (#75); National Centre for Truth and Reconciliation (#77); Sports (#87, #88).

Page 103 of 119

What Municipal Leaders Can Do To Better Support Indigenous Residents And Neighbours At This Time August 23, 2021

Page 104 of 119

A question we have been hearing from members is how can municipal governments leaders and staff be more supportive and be part of the healing, learning, and restoration needed to support reconciliation with Indigenous friends, neighbours, and communities. Municipal leaders are being looked to in order to set the tone and be part of the constructive societal change that is needed and expected. To set the context, municipal governments are not [part of] the Crown under the Canadian Constitution, the Federal and Provincial governments are. As such, municipal governments are not able to address outstanding rights and claim issues, but we are able to be better neighbours and partners with Indigenous friends and communities.

Start by listening. Actively listen to the many Indigenous leaders, elders, and speakers who are sharing their perspectives, advice, and wisdom at this time. Listen locally if you can to Indigenous neighbours and at Friendship Centres. Although there are common elements, each survivor and each community has a unique story to share. Learn from what is shared voluntarily but don’t ask Indigenous colleagues or friends to educate you.
Educate yourself about residential schools through the many stories of survivors. May wish to virtually visit the Woodland Cultural Centre which was formerly the Mohawk Institute Indian Residential School, one of the few remaining residential schools in Canada. Be compassionate and self-reflective as survivors and their communities grieve with the recent discoveries of several unmarked children’s’ burials – with likely more discoveries to come. Educate yourself on the broader area of Indigenous history and perspectives including Indigenous rights under the Canadian Constitution Act, 1982 and treaties as a start. More informational links can be found at the end of this document.
Speak up thoughtfully. Consider what your and your council’s informed contribution will be to the public discussion in support of Indigenous peoples. Although there is a growing frustration with both silence and platitudes, a sincere and heartfelt statement may take some time to develop which should be accompanied with a follow through implementation strategy. Be particularly careful about the use of social media as it is often not the best forum for thoughtful discussion.
Call for action. As stated above, municipal governments can’t solve issues related to rights and claims. However, they can add their strong voices in support of a call for action to the federal government. In particular, they can support the Truth and Reconciliation Commission’s (TRC) calls to action on residential schools, including the need to fund this essential work. The TRC’s recommendations 71-76 ask the federal government to accurately detail the number of children who died, establish a National Residential School Student Death Register, and to locate the bodies of children who died so that they can be respectfully memorialized. As well, there needs to be a requirement that there is an immediate release all of documents and records related to residential schools in Canada including the names of all missing children – be they federal, provincial and/or church records. 2

Page 105 of 119

Create a Declaration of Mutual Commitment and Friendship with the local Friendship

Centre. During AMO’s 2020 Virtual Conference, the Declaration of Mutual Commitment and Friendship was signed by the Ontario Federation of Indigenous Friendship Centres and AMO. Developed and led by the Ontario Federation of Indigenous Friendship Centres (OFIFC) (link https://ofifc.org/ ) and AMO’s memberships, the Declaration highlights the relationships and work being done to improve the quality of life of Indigenous people across Ontario’s municipalities. The Declaration emphasizes the leadership of collaborating Friendship Centres and municipal governments and raises the bar for increased future dialogue and partnership. The agreement is designed to help municipal governments and Friendship Centres build relationships in order to improve supports and services for Indigenous people in their communities. Throughout Ontario, 85 per cent of Indigenous people live in urban and rural municipalities. The OFIFC represents the collective interests of 29 Friendship Centres in cities and towns across the province – places for community members and Indigenous people living in urban spaces to gather, connect with one another, and receive culturally-based services. The centres support and encourage equal access to, and participation in, Canadian society while respecting Indigenous cultural distinctiveness, and have existed in Ontario communities for more than half a century (Declaration of Mutual Commitment and Friendship).

Create urban Indigenous-municipal advisory committee (if one doesn’t already exist) where there is no Friendship Centre in the municipality. This advisory committee could work collaboratively with municipal service providers and staff with respect to municipal services and programs related to the social determinants of health (e.g., housing, child care, senior services, public health) to make sure that they are being planned, delivered, resourced, and evaluated in a way that serves the urban Indigenous community appropriately and in partnership. This may also be, or evolve into, a forum for Indigenous and municipal service providers to work together in human and social services areas where program integration and cooperation would benefit all peoples receiving such services in the municipality.
Create or renew Relationship Agreements between a municipal government and neighbouring First Nation(s) and/or indigenous communities. Many municipal governments have formal or informal inter-government agreements with neighbouring First Nation(s) and/or Indigenous communities covering how they will work together on areas of mutual interest such as economic recovery, tourism, land use planning, and environmental issues. These are different from service agreements on items such as fire protection services, animal services, solid waste, or water/sewer provision. They are the agreements that provide a framework for how all parties will work together on local issues and how dispute resolution can occur if needed. AMO staff is looking into developing a template framework that includes the key elements in relationship agreements later in 2021 so that it can be available to assist members, First Nations, and Indigenous communities in local discussions about their own Relationship Agreements.

Page 106 of 119

Support Indigenous colleagues and staff. It is not a usual time. Know that Indigenous colleagues and staff may need time for themselves, their families, and their communities. If possible, employers should try to make sure that employees have access to culturally appropriate employee support programs or counselling.
Attend memorial events or ceremonies where non-Indigenous people are invited. Wear orange to demonstrate support for survivors and their families. The National Day for Truth and Reconciliation, also known as Orange Shirt Day, on September 30th is now a federal statutory holiday. Municipal governments are encouraged to fly the “Every Child Matters” orange flag for the month of September leading up to the National Day for Truth and Reconciliation.

Page 107 of 119

Resources:

Too many to list, but a start of a web-based resources list.

The Truth and Reconciliation Commission of Canada http://www.trc.ca/ The National Inquiry into Missing and Murdered Indigenous Women and Girls. June 2019 https://www.mmiwg-ffada.ca/final-report/ 2020 Status Update on Reconciliation https://yellowheadinstitute.org/trc/ The United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) https://www.un.org/development/desa/indigenouspeoples/declaration-on-the-rights-of-indigenouspeoples.html POLIS Water Sustainability Project list of resources https://poliswaterproject.org/2021/06/03/reconciliation-resources/ Indian Residential Schools Survivors Society (B.C. based organization) https://www.irsss.ca/home Indigenous Ally Toolkit https://reseaumtlnetwork.com/wp-content/uploads/2019/04/Ally_March.pdf Legacy of Hope Foundation https://legacyofhope.ca/ Orange Shirt Society https://www.orangeshirtday.org/orange-shirt-society.html Reconciliation Canada https://reconciliationcanada.ca/ First Nations Child and Family Caring Society https://fncaringsociety.com/ Yellowhead Institute – First Nation-led research centre based at Ryerson University in Toronto https://yellowheadinstitute.org/ https://www.cbc.ca/books/35-books-to-read-for-national-indigenous-history-month1.5585489

Page 108 of 119

To: Council Prepared by: Development Services Department Date of Meeting: October 19, 2021 Subject: Appointment of Ryan Morgan as a Building Inspector

Summary This report recommends the appointment of Ryan Morgan as a Building Inspector for the Township. Building Inspectors must be appointed by By-law in order to enforce the Ontario Building Code within the municipality in which they work. Mr. Morgan joins the Township on October 18th filling a full-time permanent Building Inspector position left vacant when Brent Hewlett left the Development Services Department at the end of August 2021.

Recommendation That Council pass By-law 2021-58 to appoint Ryan Morgan as Building Inspector for the Township of South Frontenac.

Background The Development Services Department is pleased to welcome Ryan Morgan as a Building Inspector. Ryan is a proud resident of South Frontenac, and has had many interactions with our staff, working as supervisor for RMJ Classic Homes. In this role, Ryan has developed strong skills in the residential construction industry. The Department looks forward to the contributions he will bring to the Township as a Building Inspector. Ryan starts working with the Township on October 18, 2021.

Discussion/Analysis As noted above, Building Inspectors must be appointed by By-law in order to enforce the Ontario Building Code within the municipality in which they work.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 109 of 119 Township of South Frontenac Staff Report - Appointment of Ryan Morgan as a Building Inspector

Financial Implications None. This position is already budgeted for in 2021.

Relationship to Strategic Plans ☐ Not applicable to this report.

☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world.

Notice/Consultation

Tom Berriault, Chief Building Official Neil Carbone, Chief Administrative Officer

Attachments •

By-law 2021-58 – A By-law to Appoint a Building Inspector

Approvals Submitted By:

Claire Dodds, MCIP, RPP Director of Development Services Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 110 of 119

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2021-58 A BY-LAW TO APPOINT A BUILDING INSPECTOR WHEREAS Section 3 (1) of the Building Code Act, R.S.0. 1990. Chapter B. 13, as amended, provides that the Council of each municipality is responsible for the enforcement of the Building Code Act in the municipality; and, WHEREAS Section 3 (2) of the Building Code Act, R.S.0. 1990, Chapter B. 13, as amended, requires that the Council of each municipality shall appoint a Chief Building Official and such inspectors as necessary for the enforcement of the Act; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

Ryan Morgan is hereby appointed as Building Inspector for the Township of South Frontenac.

Ryan Morgan is hereby authorized by the Council to carry out the duties of a Building Inspector as set out in the Building Code Act.

All other by-laws, resolutions or actions of Council that are not consistent with or which are contrary to the provisions of this by-law are hereby repealed.

This by-law shall come into force and take effect on October 19, 2021.

Dated at Sydenham this 19th day of October, 2021 Read a first and second time this 19th day of October, 2021 Read a third time and finally passed this 19th day of October, 2021

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 111 of 119

To: Council Prepared by: Public Services Deparment Date of Meeting: October 19, 2021 Subject: Hinchinbrooke Road Reopening and Final Repairs

Summary This report provides information on the planned re-opening of Hinchinbrooke Road to single-lane traffic in October of 2021, discusses the rationale for delaying a full repair of the Spring Lake culvert until the spring of 2022, and provides forecasted expenditures for those repairs which will be referred to the 2022 budget process for Council consideration.

Recommendation This report is for information only.

Background On July 15th, 2021, a partial road failure occurred at the site of a newly installed culvert on Hinchinbrooke Road just north of Silver Rock Lane at Spring Lake. Fortunately, no individuals were injured and no vehicles were damaged during the incident. The significant slope failure that developed at that time was situated within the northbound travel lane and extended over a distance of approximately 160m within the swamp. The new 2400mm culvert installed at the crossing experienced a shear failure however the Township was very fortunate that a 16m section was left intact and remained in service following the event. The Township of South Frontenac carried out various agency notifications in the days following the event and engaged Groundworks Engineering Limited (GEL) to evaluate the site and develop an action plan towards reinstatement of the public road crossing. Representatives from GEL carried out an initial site evaluation on July 19th, 2021 and followed up with additional surveys on July 28th and August 4th to monitor for additional settlement on the roadway and the adjacent swamp. The core objective of this work was to determine if the road surface and surrounding areas had stabilized.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 112 of 119 Township of South Frontenac Staff Report - Hinchinbrooke Road Reopening and Final Repairs

On September 20th, 2021, GEL advanced with drilling for a series of four (4) boreholes to examine sub-soil conditions and review for the possible presence of any corduroy (wood fill) conditions. On September 27th a draft report was supplied outlining the outcomes of the investigations along with the following findings and recommendations: • • • • •

•

No peat or corduroy was found under the remaining road bed; Granular and rock fill materials on the remaining road bed were found to be bearing directly on bedrock or in deeper sections of soft silty sand; Rock elevations under the crossing ranged from 2m to 7.5m below ground surface; The failed areas within the northbound lane were situated on pockets of peat and compressible soils below; Full width excavation of the road crossing is not required and the existing culvert crossing is stable. This pipe can remain in place although the end section will require repair or replacement; and An area of approximately 4m wide x 3m deep will need to be removed through the zone of the failure and replaced with full depth rock fill and geogrid to eliminate any potential for ongoing settlement.

Discussion/Analysis Prior to the drilling, there were numerous unanswered questions relating to the stability of the existing road and the existing culvert crossing. Initially, the full removal and replacement of the road crossing and culvert was discussed as a possible outcome however the Township was very fortunate that the report outcomes pointed to a more localized (although deep) repair. The Public Services Department met to discuss the findings of the report and evaluated options and available resources. Two approaches were considered with details of each outlined below: Option 1 – Full Remediation of Crossing Now Engineering and operational staff reviewed the GEL report and identified that while the findings of the report were favourable there were significant logistics to work through to advance the full remediation at this time. Key considerations are as follows: a) In water work permit amendments will be required through Quinte Conservation Authority; b) Bell Canada works which were halted within the area of the closure will have to advance ahead of planned excavation work; c) Materials such as culvert extensions and geotextiles will have to be sourced based on conditions and availability that are not known; d) Excavations of the failed areas would have to be expedited which are expected to take several weeks which could put activities into unfavourable weather conditions; e) Permanent guide rail systems will have to be installed ahead of opening to two lane traffic, and www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 113 of 119 Township of South Frontenac Staff Report - Hinchinbrooke Road Reopening and Final Repairs

f) Project funding will need to be secured through Council for the out-of-budget works recommended within the GEL report. Option 2 – Road Opening with Lane Restrictions Two key findings of the GEL report identified that a large portion of the remaining road bed was structurally stable and that the 2400mm culvert did not need to be removed. Recommendations were put forward in follow up discussions that the area could be used however no heavy traffic should be allowed within 2.5m of the failed section (shear line). This meant that a large portion of the crossing could support two way traffic however a shorter section on the north side would have to be reduced to a single lane if it were to be opened to public traffic. On October 5th, staff mobilized to the site and began preparations of the roadway using the safety guidelines provided by GEL. The inlet of the 2400mm culvert was temporarily repaired and granular A materials were placed on the stable sections of the road in anticipation of serving winter traffic. The only remaining steps for a re-opening are the introduction of temporary barrier systems and the installation of temporary traffic controls for the winter season. The Public Services Department recognizes that the Hinchinbrooke Road closure has created significant detour challenges for residents and school transportation providers and are therefore proceeding with Option 2 to restore public access by the end of October and reserve the full repair for the spring when conditions are more favourable.

Financial Implications The draft report from GEL identified that the excavation and removal of the failed zone of the roadway will carry an estimated cost of $217,580 plus HST. Once the existing expenses (engineering/construction) and added costs for temporary traffic signage and barrier systems are considered, the full project is expected to be in the order of $260,000 to $325,000 with the majority of the overall expenses to be incurred in 2022. It should be noted that Township staff are continuing to review the outcomes of the GEL report to identify any/all possible measures to reduce these costs when and wherever possible.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 114 of 119 Township of South Frontenac Staff Report - Hinchinbrooke Road Reopening and Final Repairs

Notice/Consultation • •

Trevor Greene, Acting Manager of Fleet and Operations Groundworks Engineering Limited

Attachments •

None

Approvals Submitted By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 115 of 119

To: Council Prepared by: Office of the Chief Administrative Officer Date of Meeting: October 12, 2021 Subject: Rural Transit Solutions Fund – Joint Grant Application

Summary This report provides Council with information about a joint grant application being submitted by the City of Kingston for funding to undertake a rural commuter transit study/plan, in partnership with the Town of Gananoque and the Township of South Frontenac. It is for information only.

Recommendation This report is for information only.

Background The Rural Transit Solutions Fund seeks to help Canadians living in rural and remote areas get around their communities more easily and connect with nearby communities. People living in rural, remote, Northern and Indigenous communities often depend on private vehicles for transportation and more often than not lack access to transit options. Additionally, people without access to private vehicles or who are unable to drive are left isolated from essential services or are unable to travel with ease among their communities or nearby communities. The Rural Transit Solutions Fund, delivered through Infrastructure Canada, is making $250 million in federal funding available over 5 years to support the development of locally-driven transit solutions that will help people living in rural communities get to work, school, appointments, and visit loved ones. From on-demand services, to publicly-owned, ride shares, and volunteer community carpooling, funding will help rural, remote, Northern and Indigenous communities and eligible organizations across Canada develop and offer new public transit options to their residents. Eligible applicants can seek grants of up to $50,000 in support of project planning; up to $3 million to help cover capital costs (e.g. purchase of a vehicle or digital platforms); and up to

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 116 of 119 Township of South Frontenac Staff Report - Rural Transit Solutions Fund – Joint Grant Application

$5 million to support zero-emission transit solutions (e.g. for the purchase of a zeroemission vehicle(s)). The Planning and design stream will support transit planning activities and the development of new solutions through public engagement, needs assessments, feasibility or viability studies, surveys and assessments of routes or modes of travel. These planning and design projects are important to support communities developing projects for consideration in future intake processes for capital funding and implementation.

Discussion/Analysis The City of Kingston has been exploring opportunities to expand its public transit system north of the 401 and east of Highway 15, with the objective of addressing workforce commuter needs and reducing greenhouse gas emissions (GHG). Similarly, the Town of Gananoque recently commissioned a study by Queens University to assess opportunities to provide public transit to and from the City of Kingston for leisure, work and essential services. While South Frontenac has not formally identified public transit as a priority, a 2020 growth study identified that 78% of the Township’s working population commutes daily to the City for employment (5,800). Further, data obtained through EMSI Analyst from the Eastern Ontario Leadership Council indicated that this number represents the largest source of commuters into the City of Kingston from any of the surrounding jurisdictions including Loyalist Township, Rideau Lakes or Gananoque. With South Frontenac’s population anticipated to increase by nearly 5,000 people over the next 30 years, and considering current development pressures and the anticipation of communal servicing options that will promote higher densities, the number of commuters from South Frontenac into the City of Kingston will likely increase, as will the demand for transit for other purposes. Further, Council will soon consider recommendations for a Climate Change Adaptation and Mitigation Strategy and related action items. Public transit may help further those eventual goals by helping to reduce vehicles on Township roads, thereby reducing GHG emissions. For these reasons, the City of Kingston initiated discussions with Gananoque and South Frontenac about the possibility of submitting a joint application for funding to the Rural Transit Solutions Fund Planning and Design Stream, to establish a rural transit plan that would address the mutual interests of all three (3) partners. Joint Application The application to the Rural Transit Solutions Fund aims to explore the feasibility of bringing and operating public transit to rural areas in and around the City of Kingston, for those who commute regularly into the City for work. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 117 of 119 Township of South Frontenac Staff Report - Rural Transit Solutions Fund – Joint Grant Application

The project would involve the hiring of a specialized transit consulting firm to assess the feasibility of various approaches to a rural commuter transit model in consultation with the public, business stakeholders and other community partners, and to develop business cases, costing, and implementation plans for the recommended model. The objectives of the project would be to reduce the number of vehicles on the road, thereby reducing greenhouse GHG emissions and wear and tear on roadways, as well as to reduce congestion in areas of Kingston and to help address workforce challenges due in part to housing availability and affordability, by allowing more people within the City’s broader labourshed to easily travel to and from the City. Approaches to public transit to be reviewed include operating a fixed-route bus service along major commuter corridors, the creation of commuter parking lots, and “last-mile” ridesharing options. Next Steps Approval of the grant application and development of a transit feasibly study and plan would not commit the partners to moving forward with implementation. Only once a recommended model and its costs are known would the partners be able to make decisions regarding potential implications. Contingencies would be identified in circumstances where one or more of the partners elected not to ultimately participate.

Financial Implications For the Planning and Design stream of the Rural Transit Solution Fund, applicants can apply for 100% of total eligible project costs up to a maximum of $50,000. The joint application has been submitted with a total project cost of $55,000 with a request for the maximum of $50,000 through the funding program. The balance of $5,000 is being funded by the three (3) municipalities (Kingston - $2,000; South Frontenac - $1,750; Gananoque $1,750). If the grant application is not successful and the partners wish to still proceed with the development of a rural commuter transit plan, Council approval would be sought for a larger amount to cover a portion of the unfunded cost. Depending on the timing of notification about this application, approval for additional funding may be sought during the 2022 budget process.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 118 of 119 Township of South Frontenac Staff Report - Rural Transit Solutions Fund – Joint Grant Application

• •

Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment. Action Item (if applicable): N/A

Notice/Consultation

City of Kingston – Finance and CAO office staff Shellee Fournier, CAO, Town of Gananoque Infrastructure Canada – Rural Transit Solutions Fund Team

Attachments

None

Approvals Submitted/Approved By:

Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 119 of 119

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2021-59 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON OCTOBER 19, 2021 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2,subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on October 19, 2021 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held October 19, 2021 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on October 19, 2021 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Read a first and second time this 19 day of October, 2021. Read a third time and finally passed this 19 day of October, 2021. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Help support independent journalism

If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.