Body: Council Type: Minutes Meeting: Regular Date: October 19, 2010 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council
October 19th, 2010 Meeting No. 32 Time: 7:00 p.m. Location: Sydenham Present:
Mayor,
Gary Davison
Councillors,
David Hahn John Fillion Jim Hicks
Allan McPhail Bill Robinson Del Stowe Ron Vandewal
Larry York Staff:
Wayne Orr, Clerk-Administrator; Angela Maddocks, Confidential Secretary
Call to Order
Resolution No. 2010-32-01
Moved by Allan McPhaiI
Seconded by Jim Hicks
THAT the Council meeting of October 19th 2010 be convened at 7:04 p.m. Carried.
- Declarations of Pecuniary Interest - nil
Delegations - nil
Public Meeting - nil
Approval of Minutes
(a)
Committee of the Whole
Resolution No. 2010-32-02
Moved by Jim Hicks
Seconded by Allan McPhaU
THAT the Committee of the Whole meeting minutes of September 28th, 2010 be approved.
Carried.
(b) Special Council Resolution No. 2010-32-03
Moved by Allan McPhail
Seconded by Jim Hicks
THAT the Special Council meeting minutes of September 28th, 2010 be approved.
(c)
Carried.
Council Minutes Resolution No. 2010-32-04
Moved by Jim Hicks
Seconded by Allan McPhaiI
THAT the Council meeting minutes of October 5th, 2010, be approved. Carried. 6.
Business Arising - nil
Minutes of Council
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October 19"1,2010
- Reports Requiring Action (a)
Accounts
Resolution No. 2010-32-05
Moved by Allan McPhail
Seconded by Jim Hicks
^^^TO^^il4alp^%ei^ep^i^ue^tto?^3 I,7^c8^Ints paya^r^eodlcller (b) Livestock Valuations Resolution No. 2010-32-06
Moved by Jim Hicks
Seconded by Allan McPhaiI
THAT subject tp the completion of the required affidavit, that Council approves the following livestock valuations: NAME
AMOUNT
LIVESTOCK
Percy Snider
$ 700.00 $ 500.00
J. P. Lalonde
$ 175.00
Dan Latimer
$ 400.00
Four Ewe Lambs Limo Cross Steer One Ewe Lamb Two Purebred Lambs
- Bryce Cumpson
Carried.
(c) Report from Anne Levac, Planning Assistant, re: Rickards Road, See By-laws 2010-78 and 2010-79
Wayne Orr referredthto the report where Council had indicated their support on May 25In, 2010 for assuming an extension of the maintained
portion of_Rickards Road provided that it was constructed to Township public road standards with a turn-around at the end. The Road Department has approved the completed work and the $5000.00 deposit has been received.
(d) Report from Alan Revill, Drainage Superintendent, re: Pleasant Valley Municipal Drain
Wayne Orr referred to the report of the Drainage Inspector.
Bill Robinson felt that the township was pointing fingers at the surrounding owners.
Wayne Orr stated that the municipal drain is owned by the municipality but that the maintenance of the drain is the responsibility of the landowners as per the Municipal Drainage Act.
Ron Vandewal confirmed that there will be no cost to the township for this clean up and that the township does not do work on private property. Allan McPhail asked if all upstream property owners will be notified. Wayne Orr will confirm the method of assessing the costs associated with the drain maintenance.
Johu Fillion thought that the federal Drainage Act overrides the Municipal Drainage Act.
Ron Vandewal agreed that landowners should be advised of the need for regular maintenance of the drain.
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October 19"’, 2010
Resolution No. 2010-32-07
Moved by Larry York
Seconded by David Hahn
THAT Council adopts the recommendation of Alan Revill and that a cleanout be undertaken under the supervision of the Drainage
SUP<Ttendent from 100 feet south of Petworth Road upstream to the intersection where the branch drain meets the Main Drain, a distance of approximately a 1200 feet;
It should be noted that maintenance work such as this is paid for by the upstream owners and the work can be done by a private contractor.
Carried.
RECORDED VOTES
YES NO ABSTAIN J. Fillion D.Hatm J. Hicks A. McPhail
YES NO ABSTAIN B. Robinson D. Stowe R. Vandewal L. York G. Davison
^ ^ ^
By-laws Resolution No. 2010-32-08
Moved by Jim Hicks
Seconded by Larry York
THAT the following by-laws be given first and second reading: .
By-law 2010-78
.
By-law 2010-79
Carried.
(a) By-law 2010-78
Jim Hicks thought the terms of the agreement required the owner to look after the road for one year.
Ron Vandewal confirmed that the township holds the deposit for one year so long as the road holds up. Resolution No. 2010-32-09
Moved by Larry York
Seconded by Jim Hicks
THAT By-law 2010-78, being a by-law to assume as common and public highway certain lands in the Township of South Frontenac, pursuant to Section 31 (2) of the Municipal Act 2001, as amended, be read a third time, signed and sealed.
Carried.
(b) By-law 2010-79 Resolution No. 2010-32-10
Moved by Jim Hicks
Seconded by Larry York
THAT By-law 2010-79, being a by-law to assume as common and public highway certain lands in the Township of South Frontenac, pursuant to Section 31(2) of the Municipal Act 2001, as amended, be read a third time, signed and sealed. 9.
Reports for Information
(a) Building Department Report for September 2010 Del Stowe thought the numbers were encouraging.
Carried.
Minutes of Council th
October 19th, 2010
?°^y^e^al.as,ked,that ,this rePort be broken down into activity within each district as it has been done in the past.
(b^ ?eport fr,°J? ADneLevac’ Planning Assistant, re: Proposal for Closing of Unopened Road Allowance
^yayne..?rr ?x.pla,]i.n-ed,that this would have normally been presented at a Committee of the Whole meeting. Council’s direction as to closing the unused
portion of the old Opinicon Road on what would be an extension of Split Rail
Road and what costs would be associated with that.
Ron Vandewal felt this was a lot of road just to give away. He referred to a
similar situation on the Opinicon Road and there had been no proof of any previous arrangement prior to amalgamation but the owners had been paying for as part of their taxes.
David Hahn felt this was plausible but noted that this agreement was from 32
years ago and he was more inclined to compromise.
Wayue Orr reminded Council of the “technical” severance Mr. Barton had discussed with council sometime ago.
Jim Hicks felt that a compromise would be to charge the $0.80 per square foot.
John Fillion noted that this was not maintained by the township and was a trade off. He felt the intent was to treat this as a private lane and that there should be no charge.
Ron Vandewal was concerned that these types of situations are uot followed up and there should be some cost to the township for this situation.
Allan McPhail asked if the owner is receiving one or hvo tax bills as this might provide some proof of the exchange of land or original agreement with Bedford Township.
Wayne Orr confirmed that all of this property is part of the Skycroft Campground.
David Hahn followed up with Allan McPhaiPs suggestion that if there are one
or hvo lots this may indicate what was agreed upon in the past. Wayne Orr agreed to find out about the tax information as requested. 10. Information Items - nil 11. New Business
(a) Jim Hicks asked about the status of the compromise between the owner of the Car Wash in Hartington and the neighbouring property owner. Wayne Orr confirmed that he has met with the neighbouring property owner and there has not been any compromise to the site plan agreement.
Ron Vandewal referred to the solar panels being installed to the north and south and felt they were being constructed where the berm should be. (b)
John Fillion suggested that the Returning Office for the 2010 Municipal Election should be opened on the Saturday prior to the election so that residents could be added to the Voters List.
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October 19th, 2010
^ay^ orr exPlained the enumeration process so far and the requirement for identification and qualifying addresses. He noted that voters can’be enumerated until 8:00 p.m. on election night.
Ron Vandewal and Larry York supported John Fillion on this request.
^1^ ^.‘J^ ^lp^^t^^^n?leut-s.-Tb^u<s ^e additiollal Pomng stations offered during the 2006 election, reminded Council that these were not PomI18 stations but voter help centres. The election staff at the help centres did not assign PIN’S. He cautioned Council that as candidates for the
upcoming election it could be perceived that they are mHuencing the decision of the Returning Officer. He also noted the difficulty in notifyini residents of extended hours given the short time frame. (c)
Ron Vandewal referred to a recent newspaper article with regard to the County ofFrontenac and a RFP for a community improvement plan. He felt
that County did not have a “community” to improve upon.
Mayor Davison agreed to discuss this with County Council as he is of the
understanding that the current contract will not be renewed with the present employee.
- Committee Minutes Resolution No. 2010-32-11
Moved by John Fillion
Seconded by Ron Vandewal
THAT Council receives the Committee minutes of various Township
Committees of Council as presented at the October 19th, 2010 meeting: 0
Minutes of thethJoint Accessibility Advisory Committee Meeting held February llln, 2010
0
Minutes jof the Joint Accessibility Advisory Committee Meeting held April 8In, 2010
0
Minutes thof the Joint Accessibility Advisory Committee Meeting held June 25ln, 2010
0
Minutes of the Police Services Board meeting held September 23rd, 2010
Carried.
In Camera
Resolution No. 2010-32-12
Moved by Ron Vandewal
Seconded by John Fillion
THAT the Council meeting of October 19th, 2010 move in-camera to discuss matters related to personnel, property matters and litigation. Carried. Resolution No. 2010-32-13
Moved by John Fillion
Seconded by Ron Vandewal
THAT the Council meeting of October 19th, 2010 move out of in-camera. Carried.
- Business Arising from In-Camera Resolution No. 2010-32-14
Moved by Ron Vandewal
Seconded by John FUlion
THAT By-law 2010-80, being a by-law to purchase property being Part of
Lot 9, Concession 10, municipally known as 6582 Road 38 in the District of Carried. Portland, be given first and second reading. Resolution No. 2010-32-15
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October 19"1,2010
Moved by Del Stowe
Seconded by Bill Robinson
^H-AZl?Z^anv ?L10 80’ bein^.a by-law to Purchase property being Part of Lot
9, Concession 10, municipally known as 6582 Road 38 in the District of Portland, be read a third time, signed and sealed.
Carried.
- Confirmatory By-law Resolution No. 2010-32-16
Moved by Bill Robinson
Seconded by Del Stowe
THAT By-law 2010-81, a by-law to confirm generally previous actions of the Council of thethTownship of South Frontcnac, be given read a first and second
time this 19tn day of October 2010.
Carried.
Resolution No. 2010-32-17
Moved by Bill Robinson
Seconded by Del Stowe
T^T By"law2010-81> be read a third time, signed and sealed this 19th day of October 2010.
Carried
- Adjournment Resolution No. 2010-32-18
Moved by BiU Robinson
Seconded by Del Stowe
THAT the Council meeting of October 19th’ 2010 be adjourned at 7:55 p.m. Carried
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