Council - 20 Dec 2022 - Agenda — North Frontenac News Media

Published December 20, 2022

Word Count 47748 words

Reading Time 225 min read

Body: Council Type: Agenda Meeting: Regular Date: December 20, 2022 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC Council Meeting Agenda

TIME: DATE: PLACE:

7:00 PM, Tuesday, December 20, 2022 Council Chambers/Virtual.

Call to Order and Roll Call

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Declaration of Office - Deputy Mayor

Councillor Sleeth will undertake the Declaration of Office for his term as Deputy Mayor.

Scheduled Closed Session( at end of agenda)

Delegations

Utilities Kingston - Drinking Water Quality Management System: Management Review Report and Endorsement of Operational Plan • The purpose of this report is to recommend that Township Council receive the Top Management Report for 2021 and reendorse the Operational Plan for the Sydenham Drinking Water System

Public Meeting

Resolution - Call to order and public meeting statement

Zoning By-law Amendment PL-ZBA-2022-0123 - 2207 Wellington St, David Blunden • This report provides Council with information about Zoning By-law Amendment Application PL-ZBA-2022-0123 municipally known as 2207 Wellington Street in Battersea. If approved, the zone on the subject lands would be changed from Special Urban Industrial (UI-6) to Urban Residential – First Density (UR1).

60 - 89

Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109 • This report provides Council with information about a Township-initiated Official Plan Amendment (OPA). The proposed OPA would make administrative amendments to the Official Plan to implement Bills 13 and 109.

90 121

Resolution - Close the public meeting

Approval of Minutes

5 - 58

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November 22, 2022 Committee of the Whole - Council Orientation

122 124

December 13, 2022 Committee of the Whole

125 126

Business Arising from the Minutes

Reports Requiring Action

Frontenac Community Arena - Board Appointments • The Frontenac Community Arena is served by a Joint Local Board that composed of two appointees from Central Frontenac and two from South Frontenac. The Arena is served by a ½ time Arena Manager that oversees all operations of the Arena.

127 128

Appointment of Members of Council to Committee of Adjustment, Conservation Authority Boards and Police Services Boards • The purpose of the report is to provide Council with information regarding the appointment of members of Council to the Committee of Adjustment, Cataraqui Region Conservation Authority Board, Quinte Conservation Authority Board, Rideau Valley Conservation Authority Board and Police Services Board

129 131

2023 Budget Schedule • This report provides the proposed 2023 Budget Schedule

132 135

2023 Long Range Financial Plan

136 160

2023 Budget Direction • The report summarizes key budget drivers and makes recommendations about the priorities to be reflected in the 2023 Operating and Capital Budget. The recommendations and feedback provide Township staff with information in developing the budget.

161 163

Frontenac Municipal Law Enforcement – Contract Extension • The purpose of the Report is to provide Council with information related to the request for approval from Council to extend the Frontenac Municipal Law Enforcement contract to December 31, 2023.

164 168

Committee By-law • The purpose of the Report is to provide Council with background information regarding the proposed implementation of the Committee By-law attached to Exhibit A of the Report. The intention of the Committee By-law is to harmonize processes and procedures related to the governance of committees and boards within the jurisdiction of the Township of South Frontenac. Additionally, the Committee By-law will define the composition and mandates of committees and boards with representation from the Township of South Frontenac in a consolidated document which will provide further clarity from a procedural standpoint.

169 201

Committee Meeting Minutes

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Bellrock Community Hall Committee of November 3, 2022

By-laws

By-law 2022-104 - Dedication and Assumption of Morgan Drive, Plan 13M88, Valleyview Estates Subdivision • This By-law is to authorize the assumption and dedication of the road, Morgan Drive, as it has been developed and built to standard and Township staff are satisfied with the final acceptance of the works for the Valleyview Estates subdivision

204 210

By-law 2022-105 - Appoint a Clerk and By-law 2022-106 - Appoint Municipal Law Enforcement Officer

211 214

Reports for Information - not applicable

Information Items

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Motion - Council will move into a closed session to review and approve minutes of previous closed session and as permitted by Municipal Act, Section 239.2 (b) Personal matters about an identifiable individual and Item (d) labour relations and employee negotiations relating to an organizational review.

Closed Session Minutes • August 9, 2022 Council • September 6, 2022 Council • December 13, 2022 Committee of the Whole Organizational Review

Confirmatory By-law

By-law 2022-107

Adjournment

Resolution Natural, Vibrant and Growing - A Progressive Rural Leader

202 203

215

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DECLARATION OF OFFICE

(Section 232 of the Municipal Act, 2001) I, Ron Sleeth___ having been appointed to the office of (name of person) Deputy Mayor__ for the municipality of Township of South Frontenac (name of office) (name of municipality) do solemnly promise and declare that: 1.

I will truly, faithfully and impartially exercise this office to the best of my knowledge and ability.

I have not received and will not receive any payment or reward, or promise thereof, for the exercise of this office in a biased, corrupt or in any other improper manner.

I will disclose any pecuniary interest, direct or indirect, in accordance with the Municipal Conflict of Interest Act.

I will be faithful and bear true allegiance to His Majesty King Charles the Third

And I make this solemn promise and declaration conscientiously believing it to be true and knowing that it is of the same force and effect as made under oath.

Declared before me ) at the Township of South Frontenac..) on the 20th Day of December, 2022 )

Commissioner for Taking Affidavits

Signature of Declarant

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To: Council Prepared by: Public Services Department Date of Meeting: December 20, 2022 Subject:

Drinking Water Quality Management System: Management Review Report and Endorsement of Operational Plan

Summary The purpose of this report is to recommend that Township Council receive the Top Management Report for 2021 and re-endorse the Operational Plan for the Sydenham Drinking Water System.

Recommendation That Council receive the Sydenham Drinking Water System Management Review Summary Report 2021, Management Review Meeting Minutes and Audit Report; and That Council re-endorse the Operational Plan for the Sydenham Drinking Water System and authorize the Mayor and Clerk to sign the Owner and Top Management Endorsement of the Operational Plan for Sydenham’s Drinking Water Supply Systems document showing Council’s endorsement of the plan.

Background South Frontenac Township, as the Owner of the Sydenham Drinking Water System, is required by the Safe Drinking Water Act to ensure that these systems are operated by an Accredited Operating Authority such as Utilities Kingston. In accordance with the Drinking Water Quality Management Standard, one component is the annual Management Review. This addresses the continuing suitability, adequacy, and effectiveness of the Quality Management System. The Management Review was recently completed by the Operating Authority’s identified Top Management. The report and meeting minutes are required to be provided to the Owner, and as a best management practice it is recommended that the Owner (Council) re-endorse the Operational Plan and their commitment to the Quality Management System.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 6 of 215 Township of South Frontenac Staff Report - Drinking Water Quality Management System: Management Review Report and Endorsement of Operational Plan

Background on Drinking Water Quality Management Standard The Drinking Water Quality Management Standard (DWQMS) approved under section 21 of the Safe Drinking Water Act was developed in partnership between the Ministry of the Environment, Conservation and Parks (MECP) and Ontario’s water sector, after Justice Dennis O’Connor’s, Report of the Walkerton Inquiry 2002 recommended the adoption of quality management for municipal drinking water systems. The DWQMS complements the legislative and regulatory framework by endorsing a proactive and preventive approach to assuring drinking water quality. This approach includes consideration of elements that are fundamental to ensuring the long-term sustainability of a Drinking Water System including management processes employed within the system; the maintenance of infrastructure used to supply drinking water, and identification of potential risks and risk mitigation strategies for items such as system security, water treatment, and the impacts of climate change. The DWQMS is based on a “plan, do, check and improve” methodology which is similar to that found in some international standards. “Plan” requirements of the standard typically specify policies and procedures that must be documented in the operational plans for the drinking water system. “Do” requirements specify the policies and procedures that must be implemented. “Check” and “Improve” requirements of the standard are reflected in requirements to conduct internal audits and management reviews. The MECP has developed a pocket guide that examines the requirements of the DWQMS, providing high level overview of what each of the requirements means in the context of a municipal residential drinking water system. Most applicable to the recommendations in this report, the SDWA requires Owners and Operating Authorities of Municipal Residential Drinking Water Systems to have an accredited Operating Authority (Utilities Kingston). In order to become accredited, an Operating Authority must establish and maintain a Quality Management System (QMS). Minimum requirements for the QMS are specified in the Standard, the DWQMS. Utilities Kingston has appointed a Quality Management Representative and Alternate Representative to administer the QMS by ensuring that processes and procedures needed for the system are established and maintained. Additionally, the QMS Representative reports to Top Management and the Owner on the performance of the QMS including any need for improvement, ensures that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the system, and promotes awareness of the QMS throughout the Operating Authority. The Owner must in writing endorse the Operational Plan and receive relevant aspects of the QMS including the adequacy of infrastructure necessary to operate and maintain the

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 7 of 215 Township of South Frontenac Staff Report - Drinking Water Quality Management System: Management Review Report and Endorsement of Operational Plan

system, summary of maintenance, rehabilitation, renewal programs, and sampling results. These are all included in the Management Report, provided as Attachment A to this report.

Discussion/Analysis Management Review Report and Endorsement of Operational Plan Utilities Kingston, as the Operating Authority for the Sydenham Drinking Water Systems, is responsible for the implementation and ongoing maintenance of a Quality Management System (QMS) which meets the requirements of the Drinking Water Quality Management Standard (DWQMS). The accreditation of operating authorities is based on the successful implementation of a QMS. In accordance with the DWQMS, one component is the annual Management Review, which addresses the continuing suitability, adequacy, and effectiveness of the QMS, including the results of the annual accreditation audit. This Management Review was recently completed by the Operating Authority’s identified Top Management. The Top Management Summary report, meeting minutes and the annual accreditation report are contained in Attachments A, B and C, respectively, to this report, and are required to be provided to the Owner. No regulatory non-compliances, non-conformances or deficiencies were identified in the Management Review Summary report for the Sydenham Drinking Water System. The DWQMS requires that an Operational Plan be maintained by the Operating Authority, endorsed by the Owner, and accepted by the Ministry of Environment, Conservation and Parks. The Operational Plan for the Sydenham Drinking Water Systems was last approved by Top Management and Endorsed by the System Owner in 2021. There were no changes made to the Operational Plan in 2022. The Operational Plan is available on Utilities Kingston’s website and attached as Attachment F to this report. It is recommended that the Owner re-endorse the Operational Plan and their commitment to the QMS.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 8 of 215 Township of South Frontenac Staff Report - Drinking Water Quality Management System: Management Review Report and Endorsement of Operational Plan

Financial Implications Not applicable to this report.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.

Notice/Consultation •

Utilities Kingston

Attachments Attachment A – Sydenham Management Review Summary Report 2021 Attachment B – Sydenham DWQMS Management Review Meeting Minutes Attachment C – Sydenham DWS Systems Audit Report Attachment D – W-P-01 Sydenham QMS Policy Attachment E – W-P-02 Sydenham QMS Owner and Top Management Commitment and Endorsement (intentionally left blank for re-endorsement) Attachment F – W-OP-01 Sydenham Operational Plan v.8.0

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 9 of 215 Township of South Frontenac Staff Report - Drinking Water Quality Management System: Management Review Report and Endorsement of Operational Plan

Approvals Submitted By:

Reviewed By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Kyle Bolton, C.E.T. Director of Public Services

Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 10 of 215 Sydenham Management Review Summary Report

Sydenham Management Review Summary Report 2021 INTRODUCTION This report has been prepared for the system owner to provide a summary of information reviewed by Top Management to evaluate the continuing suitability, adequacy, and effectiveness of the Quality Management System (QMS) for the Sydenham Drinking Water System as required by the Drinking Water Quality Management Standard (DWQMS).

INCIDENTS OF REGULATORY NON-COMPLIANCE There were no incidents of regulatory non-compliance.

INCIDENTS OF ADVERSE DRINKING WATER TESTS In total, 549 treated water and distribution system samples were collected for testing by an accredited laboratory.

DEVIATIONS FROM CRITICAL CONTROL POINT LIMITS AND RESPONSE ACTIONS There were three reported deviations from the critical control limits. Response for these incidents was pursued appropriately and effectively through flushing until residual was restored.

THE EFFECTIVENESS OF THE RISK ASSESSMENT PROCESS The risk assessments outcomes for the Sydenham System were reviewed in Q4 and included potential hazardous events and associated hazards listed by the MECP. The risk assessment outcomes are available on uNet. These risk assessments and associated outcomes have been identified as effective due to their ability to reduce risk, and consistently provide safe and reliable water services to our customers and community. The risk assessment outcomes are available on uNet

INTERNAL AND THIRD-PARTY AUDIT RESULTS Internal Audit Internal Audits were completed November 8th to 10th, 2021 and covered all 21 elements of the DWQMS. During the audit, one minor non-conformance was identified related to Element 12: Communication. All resulting action items have been completed. External Audit QMS documents and records were provided to SAI Global in July of 2021 for the completion of the Surveillance System Audit. No opportunities for improvement, major or minor non-conformance were identified.

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RESULTS OF EMERGENCY RESPONSE TESTING 2021 Emergency Response Testing As part of the emergency response training and testing completed in 2021, several cohort tabletop exercises were completed to identify deficiencies and potential improvements to the Emergency Response and Recovery Procedure and other procedures and processes applicable to emergency situations. These tabletop exercises were based on hypothetical situations that involved a watermain break on a transmission main. Participants had to make decisions and identify the necessary requirements to respond and rectify the incident. I d e n t i f i e d Po s s i b l e I m p r ove m e n t s Annual emergency response training and testing involving the evaluation of emergency scenarios and identification of appropriate response actions and necessary reporting has demonstrated to be a very valuable element of the DWQMS. Operators continue to immediately demonstrate and identify all appropriate response actions and necessary reporting requirements during the tabletop scenario. Operators also recognize the importance of sharing and communicating information between Treatment Operations, System Operations, and Engineering Services. Communication and working together as a team before and after an event further improve the assessment of potential emergency events and the response actions taken. No emergency response improvements were identified during this year’s training exercise. S t a t u s o f Po s s i b l e I m p r ov e m e n t s f r o m P r ev i o u s Te s t i n g No improvements were identified from the emergency response testing.

OPERATIONAL PERFORMANCE The Sydenham water treatment plant operated by Utilities Kingston continued to perform well. Process inputs also remained relatively stable during the reporting year. Current and routine maintenance, rehabilitation, and renewal programs continue to be a priority. Current maintenance programs include: •

Sample hydrant – Replaced.

•

UV system – Repairs.

•

Air compressor – Replacement and upgrades to provide redundancy and maintain system integrity.

•

Fire Hydrant Inspection and Maintenance – Routine inspection and required maintenance of all hydrants was completed.

Valve Inspection and Maintenance – All main line valves were inspected and exercised. Flushing – Routine flushing was required during summer months to ensure desired chloramination residuals were maintained.

•

Backflow preventor - Replaced.

•

Chlorination System – Upgrades to system.

•

Leak Survey – Concurrent with the annual hydrant inspections, a leak survey was

completed to identify any possible leak generated noise for further investigation. •

RAW WATER SUPPLY AND DRINKING WATER QUALITY TRENDS Raw water chemistry is continuously monitored as it can change quickly because of Sydenham Lake’s composition of granite to the north and limestone to the south. Growths of blue green algal blooms are increasing in Ontario’s lakes and rivers. This is generating concern for changes in risk to the raw water supply and the potential of associated human health dangers caused by cyanobacteria that can be present in toxic blooms. Weekly testing of intake and treated water is being tested for Microcystin, the harmful toxin found in Blue-green algal blooms. Additional blue green algal refresher training is also by operators in advance of the typical June to October growing season. Page 2

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FOLLOW-UP ON ACTION ITEMS FROM PREVIOUS MANAGEMENT REVIEWS While not part of the DWQMS, consideration continues to identify the resources and feasibility to implement a non-revenue water loss prevention program to be included as part of the management review report.

THE STATUS OF MANAGEMENT ACTION ITEMS IDENTIFIED BETWEEN REVIEWS There have been no action items identified since the last Management Review.

CHANGES THAT COULD AFFECT THE QUALITY MANAGEMENT SYSTEM Ongoing system improvements based on the current Treatment Plant Condition Assessment, Infrastructure Renewal Program, Revised Drinking Water License, and continual improvement of current processes will require changes to the QMS documentation to ensure that required documents continue to be current and relevant.

CONSUMER FEEDBACK Water Quality Assurance Operators reported no water quality complaints or concerns.

THE RESOURCES NEEDED TO MAINTAIN THE QUALITY MANAGEMENT SYSTEM There were no identified deficiencies during the management review. It was decided that current programs and resources are continued, no additional action items are required. To ensure the requirement is being met, it is recommended that current dedicated resources (QMS Representative and Alternate) be maintained, and that Top Management continues to make additional personnel available as requested for QMS activities such as risk assessments, maintenance and infrastructure reviews, document development, revision and review, training, and other activities identified as necessary to maintain and improve the QMS.

THE RESULTS OF THE INFRASTRUCTURE REVIEW The annual Review and Provision of Infrastructure was completed by the Director of Water / Wastewater in the last quarter of 2021. The review confirmed that relevant and applicable information is regularly reviewed by personnel to evaluate the condition and capacity of the DWS and its components. No recommendations were identified by the Review and Provision of Infrastructure review.

MULTI-YEAR INFRASTRUCTURE PROGRAM

Existing infrastructure is reviewed based on criteria such as age, material, available condition assessments, and main break history. From this review a priority list was compiled. Then, with consideration for each element’s needs, level of priority, and the available budget, a master list of projects was developed, defining the infrastructure renewal plan. The following capital projects were completed in: •

Building Structure Painting

•

Building Mechanical Leak Repaired

OPERATIONAL PLAN CURRENCY, CONTENT AND UPDATES The Operational Plan for the Sydenham Water System was last approved by Top Management and Endorsed by the System Owner in 2021. There were no changes made to the Operational Plan.

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STAFF SUGGESTIONS Suggestions received from individual personnel concerning the QMS have been focused on and resulted in improvements to the processes and forms used to record operational information and improvements to how information is accessed through the Utilities Kingston intranet site (uNet). Staff have made considerable suggestions to continue to further improve ease of use to SharePoint from mobile devices. Staff also provide suggestions for improvements through their participation in annual QMS Review Training and Emergency Response and Recovery Training and Testing. Additionally, in December a new Water Staff Suggestions List was created and made available to encourage suggestions and feedback related to the day to day operations of the drinking water systems associated with the quality management system. No staff suggestions were entered this reporting year.

IDENTIFIED DEFICIENCIES, DECISIONS, AND ACTION ITEMS There were no identified deficiencies during the management review. There were three action items identified: • • •

Determine who at South Frontenac can provide water loss information Establish a formalized system for South Frontenac to forward customer complaints to Utilities Kingston Revise W-P-05 Sydenham QMS Owner and Top Management Commitment and Endorsement to reflect recent changes to Top Management

It was decided that current programs and resources are continued.

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DRINKING WATER QUALITY MANAGEMENT SYSTEM MINUTES OF THE 2022 MANAGEMENT REVIEW MEETING FOR THE SYDENHAM DRINKING WATER SYSTEM October 21, 2022 Start Time: 1205hrs In Attendance: David Fell, Jim Miller, Heather Roberts, Julie Runions, Chris Leeman, Kurt Clark, Philip Emon, James Patenaude, Alan Smith, Adam Long Review Introduction AS reviewed requirements/purpose of Element 20 Management Review. AS summarized Management Review Process. Incidents of Regulatory Non-Compliance AS noted that there were no incidents of regulatory non-compliance. Incidents of adverse drinking-water tests All noted that there were no Adverse Water Quality Incidents to report for the Sydenham Drinking Water System (DWS). Deviations from Critical Control Point Limits and Response Actions AS explained the purpose of Critical Control Point Limits (CCL) and overviewed 4 CCL deviations. The Effectiveness of the Risk Assessment Process AS reviewed the Risk Assessment process adding that the Risks for Sydenham DWS were reviewed in Q4 of 2021 and included potential and associated hazards listed by the MECP. Internal and Third-Party Audit Results AS expanded on the one Minor Non-Conformance discovered during the internal audit. Results of Emergency Response Testing AS described that staff completed a QMS Review and completed an emergency exercise in smaller cohorts. Operators worked through hypothetical situations and were able to expand the knowledge of how to respond, ask questions, and address any issues with their cohorts. Hypothetical exercises were used to work through the response and recover process for identified scenarios.

Operators continue to immediately demonstrate and identify all appropriate response actions and necessary reporting requirements during the tabletop scenario
Operators also recognize the importance of sharing and communicating information between Treatment Operations, System Operations, and Engineering Services Operational Performance AS explained the scoring system and results posted by the chief water inspector. AS explained the performance indicators and reviewed all maintenance activities. Raw Water Supply and Drinking Water Quality Trends AS detailed the Sydenham DWS raw water and drinking water quality.

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Follow-up on Action Items from Previous Management Reviews AS reviewed all previous action items. JM reiterated that it is important we know who has ownership of Water Loss Preventions at South Frontenac. PE noted that the province has requested this information and asked if a program is in place. Changes That Could Affect the Quality Management System AS explained the ongoing system improvements that require changes to the QMS documentation to ensure that required documents continue to be current and relevant. Consumer Feedback AS noted that there were no water complaints, water safety, or health related concerns. JM asked if there is a formal system in place for South Frontenac to forward customer complaints to Utilities Kingston. JR noted that there is no formal system in place. Resources Needed to Maintain the Quality Management System AS noted that Top Management will continue to make additional personnel available as requested for various QMS activities identified as necessary to maintain and improve the QMS Results of Infrastructure Review AS explained the relevant and applicable information included in the infrastructure review and reviewed capital projects completed.

There were no recommendations identified Operational Plan Currency, Content, and Updates AS noted that the Operational Plan continues to be updated as required. Staff Suggestions AS explained that suggestions are communicated via annual QMS training, emergency testing, email, uNet, and in person which result in improvements to processes and forms. Best Management Practices AS defined Best Management Practices and reviewed all practices implemented. Identified Deficiencies, Decisions, and Action Items from this Management Review Identified Action Items from This Management Review Action Item

Responsible Person

Determine who at South Frontenac can provide water loss information

Establish a formalized system for South Frontenac to forward customer complaints to Utilities Kingston

Heather Roberts

Revise W-P-05 Sydenham QMS Owner and Top Management Commitment and Endorsement to reflect recent changes to Top Management

Adam Long

Follow Up

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Round Table DF asked if Utilities Kingston is interested in switching Sydenham Water Treatment Plant (WTP) to Ozone? PE explained that South Frontenac have funding to replace serpentine piping which currently has a temporary fix applied. JM noted that there have been discussions within South Frontenac to expand the village which would possibly drive an expansion to the plant. JM noted that he would like to be removed from management meetings in the future. HR suggested we discuss who is a part of Top Management. End Time: 1235hrs

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Audit Report S2 Surveillance Audit for: 1425445 Ontario Limited (Operating as Utilities Kingston) 1670083-03 Audited Address: 4410 Point Road, Sydenham, ON CAN K0H 2T0 Audit Date: July 14, 2021 Type of audit: Surveillance Systems Audit Issue Date: July 14, 2021 Revision Level: Final

Doc ID: 8298 / Issue Date: Mar.2018

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BACKGROUND INFORMATION SAI Global conducted an S2 (24-month) Surveillance Audit of 1425445 Ontario Limited (Operating as Utilities Kingston)on July 14, 2021 to the DRINKING WATER QUALITY MANAGEMENT STANDARD VERSION 2 2017. The purpose of this audit report is to summarise the degree of conformance with relevant criteria, as defined on the cover page of this report, based on the evidence obtained during the audit of your organization. This audit report considers your organization’s policies, objectives, and continual improvement processes. Comments may include how suitable the objectives selected by your organization appear to be in regard to maintaining customer satisfaction levels and providing other benefits with respect to policy and other external and internal needs. We may also comment regarding the measurable progress you have made in reaching these targets for improvement. SAI Global audits are carried out within the requirements of SAI Global procedures that also reflect the requirements and guidance provided in the international standards relating to audit practice such as ISO/IEC 17021-1, ISO 19011 and other normative criteria. SAI Global Auditors are assigned to audits according to industry, standard or technical competencies appropriate to the organization being audited. Details of such experience and competency are maintained in our records. In addition to the information contained in this audit report, SAI Global maintains files for each client. These files contain details of organization size and personnel as well as evidence collected during preliminary and subsequent audit activities (Documentation Review and Scope) relevant to the application for initial and continuing accreditation of your organization. Please take care to advise us of any change that may affect the application/accreditation or may assist us to keep your contact information up to date, as required by SAI Global Terms and Conditions. This report has been prepared by SAI Global Limited (SAI Global) in respect of a Client’s application for assessment by SAI Global. The purpose of the report is to comment upon evidence of the Client’s conformance with the standards or other criteria specified. The content of this report applies only to matters, which were evident to SAI Global at the time of the audit, based on sampling of evidence provided and within the audit scope. SAI Global does not warrant or otherwise comment upon the suitability of the contents of the report or the certificate for any particular purpose or use. SAI Global accepts no liability whatsoever for consequences to, or actions taken by, third parties as a result of or in reliance upon information contained in this report or certificate. Please note that this report is subject to independent review and approval. Should changes to the outcomes of this report be necessary as a result of the review, a revised report will be issued and will supersede this report. Standard:

DRINKING WATER QUALITY MANAGEMENT STANDARD VERSION 2 - 2017

Scope of Accreditation:

Drinking Water

Drinking Water System Owner: Operating Authority:

The Corporation of the Township of South Frontenac 1425445 Ontario Ltd. (Operating as Utilities Kingston)

Population Serviced:

940

Activities: Drinking Water System:

Treatment and Distribution Sydenham Drinking Water System Licence #166-101, issue 3

Total Audit Duration:

Days: 0.25 audit days

Audit Team Members:

Team Leader

Other Participants:

None

Doc ID: 8298 / Issue Date: Mar. 2018

Patrick Moore

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Definitions and action required with respect to audit findings Major Non-conformance Based on objective evidence, the absence of, or a significant failure to implement and/or maintain conformance to requirements of the applicable standard. Such issues may raise significant doubt as to the capability of the management system to achieve its intended outputs (i.e. the absence of or failure to implement a complete Management System clause of the standard); or A situation which would, on the basis of available objective evidence, raise significant doubt as to the capability of the Management System to achieve the stated policy and objectives of the customer. NOTE: The “applicable Standard” is the Standard which SAI Global is issuing accreditation against, and may be a Product Standard, a management system Standard, a food safety Standard or another set of documented criteria. Action required: This category of findings requires SAI Global to issue a formal NCR; to receive and approve client’s proposed correction and corrective action plans; and formally verify the effective implementation of planned activities. Correction and corrective action plans should be submitted to SAI Global prior to commencement of follow-up activities as required. Follow-up action by SAI Global must ‘close out’ the NCR or reduce it to a lesser category within 90 days for initial accreditation and within 60 days for surveillance or re-accreditation audits, from the last day of the audit. If significant risk issues (e.g. safety, environmental, food safety, product legality/quality, etc.) are detected during an audit, these shall be reported immediately to the Client and more immediate or instant correction shall be requested. If this is not agreed and cannot be resolved to the satisfaction of SAI Global, immediate suspension shall be recommended. In the case of initial accreditation, failure to close out NCR within the time limits means that the Accreditation Audit may be repeated. In the case of an already certified client, failure to close out NCR within the time limits means that suspension proceedings may be instituted by SAI Global. Follow-up activities incur additional charges. Minor Non-conformance This represents either a management system weakness or minor issue that could lead to a major nonconformance if not addressed. Each minor NC should be considered for potential improvement and to further investigate any system weaknesses for possible inclusion in the corrective action program Action required: This category of findings requires SAI Global to issue a formal NCR; to receive and approve client’s proposed correction and corrective action plans; and formally verify the effective implementation of planned activities at the next scheduled audit. Opportunity for Improvement A documented statement which may identify areas for improvement, however shall not make specific recommendation(s). Action required: Client may develop and implement solutions in order to add value to operations and management systems. SAI Global is not required to follow-up on this category of audit finding.

Doc ID: 8298 / Issue Date: Mar. 2018

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Audit Type and Purpose Surveillance Audit A systems desktop audit in accordance with the system’s audit procedure as it applies to Full Scope accreditation. The audit also included consideration of the results of the most recent audit undertaken in accordance with this Accreditation Protocol and any of the following that have occurred subsequent to that audit including but not limited to: (a) the results of any audits undertaken in accordance with element 19 of the DWQMS V2; (b) historical responses taken to address corrective action requests made by an Accreditation Body; (c) the results of any management reviews undertaken in accordance with element 20 of the DWQMS V2; and, (d) any changes to the documentation and implementation of the QMS. Audit Objectives The objective of the audit was to determine whether sections of the Operational Plan and associated documents of the drinking water Quality Management System (QMS) of the subject system conform to the requirements of the Ontario Ministry of the Environment, Conservation and Parks’ (MECP) Drinking Water Quality Management Standard (DWQMS V2). The audit was also intended to gather the information necessary for SAI Global to assess whether accreditation can continue to be offered to the Operating Authority. Audit Scope Sections of the Operational Plan and associated documents of the Drinking Water Quality Management System of the subject system were reviewed. Audit Criteria 

The Drinking Water Quality Management Standard Version 2



Current QMS manuals, procedures and records implemented by the Operating Authority



SAI Global Accreditation Program Handbook

Confidentiality and Documentation Requirements SAI Global stores their records and reports to ensure their preservation and confidentiality. Unless required by law, SAI Global will not disclose audit records to a third party without prior written consent of the applicant. The only exception will be that the SAI Global will provide audit and corrective action reports to the Ontario Ministry of the Environment, Conservation and Parks (MECP). For more information, please refer to the SAI Global Accreditation Program Handbook. As part of the SAI Global Terms, it is necessary for you to notify SAI Global of any changes to your Quality Management System that you believe are significant enough to risk non-conformity with DWQMS V2: For more information, please refer to the SAI Global Accreditation Program Handbook. Review of any changes to the Operating Authority No changes to the structure of the Operating Authority have been made since the last audit. Doc ID: 8298 / Issue Date: Mar. 2018

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EXECUTIVE OVERVIEW Based on the results of this surveillance systems audit, the management system remains effectively implemented and meets the requirements of the standard relative to the scope of accreditation; therefore, a recommendation for continued accreditation will be submitted. Recommendation Based on the results of this audit, it has been determined that the management system is effectively implemented and maintained and meets the requirements of the standard relative to the scope of accreditation identified in this report; therefore, a recommendation for continued accreditation will be submitted to SAI Global review team.

Opportunities for Improvement No opportunities for improvement were identified during this audit. It is suggested that any opportunities for improvement be considered by management to further enhance the Operating Authority’s Quality Management System and performance. Management System Documentation The management system’s Operational Plan was reviewed and found to be in conformance with the requirements of the standard. Management Review Records of the most recent management review meetings were verified and found to meet the requirements of the standard. All inputs were reflected in the records and appear suitably managed as reflected by resulting actions and decisions. Internal Audits Internal audits are being conducted at planned intervals to ensure conformance to planned arrangements, the requirements of the standard and the established management system. Corrective, Preventive Action & Continual Improvement Processes The Operating Authority is implementing an effective process for the continual improvement of the management system through the use of the quality policy, quality objectives, audit results, data analysis, the appropriate management of corrective and preventive actions and management review.

Doc ID: 8298 / Issue Date: Mar. 2018

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Summary of Findings

Quality Management System

Conforms

Quality Management System Policy

–

Commitment and Endorsement

Conforms

Quality Management System Representative

Conforms

Document and Records Control

–

Drinking-Water System

Conforms

Risk Assessment

Conforms

Risk Assessment Outcomes

Conforms

Organizational Structure, Roles, Responsibilities and Authorities

–

Competencies

–

Personnel Coverage

–

Communications

–

Essential Supplies and Services

Conforms

Review and Provision of Infrastructure

–

Infrastructure Maintenance, Rehabilitation & Renewal

–

Sampling, Testing and Monitoring

Conforms

Measurement & Recording Equipment Calibration and Maintenance

–

Emergency Management

Conforms

Internal Audits

Conforms

Management Review

Conforms

Continual Improvement

Conforms

Major NCR #

Major non-conformity. The auditor has determined one of the following: (a) a required element of the DWQMS has not been incorporated into a QMS; (b) a systemic problem with a QMS is evidenced by two or more minor non-conformities; or (c) a minor non-conformity identified with a corrective action request has not been remedied.

Minor NCR #

Minor non-conformity. In the opinion of the auditor, part of a required element of the DWQMS has not been incorporated satisfactorily into a QMS.

OFI

Opportunity for improvement. Conforms to requirement, but there is an opportunity for improvement.

Conforms

Conforms to requirement.

–

Not applicable/Not Covered during this audit.

Additional comment added by auditor in the body of the report.

Doc ID: 8298 / Issue Date: Mar. 2018

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PART D.

Audit Observations, Findings and Comments

DWQMS Reference:

1 Quality Management System

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 and associated documents

Details: (personnel interviewed, procedures, activities and records observed) The Operational Plan and associated documentation meet the requirements of the DWQMS Version 2 - 2017 with respect to the sections of the Operational Plan audited in this 24-month Surveillance Audit. DWQMS Reference:

2 Quality Management System Policy

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-P-04 QMS Policy for the Sydenham Drinking Water System

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 24-month Surveillance Audit. DWQMS Reference:

3 Commitment and Endorsement

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-P-05 Owner and Top Management Endorsement of the Operational Plan for the Sydenham DWS, revised Jun 23/20

Details: (personnel interviewed, procedures, activities and records observed) Commitment and endorsement of the Operational Plan by the Owner (the Township of South Frontenac, represented by the Mayor and CAO) was signed in October, 2020. Top Management of the Operating Authority (Utilities Kingston, represented by the President & CEO, the Chief Operating Officer, the Director Water & Wastewater Services, the Manager of Water & Wastewater Treatment and the Acting Manager of Water & Wastewater System Operations also signed in October, 2020. DWQMS Reference:

4 Quality Management System Representative

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-P-06 QMS Representative for the Sydenham DWS Acknowledgement of Responsibilities, revised Nov 5, 2018

Details: (personnel interviewed, procedures, activities and records observed) Acknowledgement of the responsibilities of the QMS Rep. has been signed by the Quality Management System Representative on Mar 9/19 and by the Supervisor, Treatment Operations who acts as the Alternate QMS Representative on Apr 11/19. Responsibilities of the QMS Rep. are detailed in W-P-06.

Doc ID: 8298 / Issue Date: Mar. 2018

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DWQMS Reference:

5 Document and Record Control

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-01 Document Control Procedure, revised Apr 28/20 W-G-02 Records Control Procedure, revised Apr 29/20 W-L-01 Document Control Table W-L-04 Records Control Table

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 24-month Surveillance Audit. DWQMS Reference:

6 Drinking Water System

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19

Details: (personnel interviewed, procedures, activities and records observed) The Sydenham drinking water system comprises a Class 2 water treatment plant supplying water to a Class 1 distribution system which includes one elevated storage tank. A detailed process flow diagram has been included in the description of the drinking water system. Operational challenges include maintaining adequate turbidity removal during spring runoff, seasonal turbidity fluctuations (0.3 to 10 NTU) and temperature fluctuations (1 to 22 C). The risk of contamination of drinking water system as a result of seasonal recreational traffic and agricultural runoff is minimized by ongoing monitoring of raw water quality and continual monitoring of the water treatment processes. There are no critical processes upstream or downstream of the Sydenham DWS needed to ensure the provision of safe drinking water and the system is not connected to any other drinking water system. DWQMS Reference

7 Risk Assessment

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-03 Risk Assessment Procedure, revised Jun 14/17

Details: (personnel interviewed, procedures, activities and records observed) The 36-month reassessment of the risks to the drinking water system was completed in October, 2020. The kick-off risk reassessment meeting was attended by the QMS Rep, two Supervisors of Water and Wastewater Treatment Operations, the Program Coordinator Water and Wastewater and four Operators. DWQMS Reference:

8 Risk Assessment Outcomes

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-L-11s Sydenham Risk Assessment Outcomes Table, revised Jul 2/21

Details: (personnel interviewed, procedures, activities and records observed) Results of the risk reassessment review for the Sydenham DWS are well documented in the Risk Assessment Outcomes Table. No changes to Risk Values were made; one additional potential hazardous event of algae blooms in the water source (event #2) was added for the water treatment plant.

Doc ID: 8298 / Issue Date: Mar. 2018

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DWQMS Reference:

9 Organizational Structure, Roles, Responsibility and Authorities

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 Sydenham DWQMS Organizational Chart, version date Jun 3, 2020

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 24-month Surveillance Audit. DWQMS Reference:

10 Competencies

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-04 Operator Training Procedure, revised Dec 11/12

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 24-month Surveillance Audit. DWQMS Reference:

11 Personnel Coverage

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-05 Personnel Coverage Procedure, revised Mar 18/20

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 24-month Surveillance Audit. DWQMS Reference:

12 Communications

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-06 QMS Communications Procedure, revised Jan 28/19

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 24-month Surveillance Audit. DWQMS Reference:

13 Essential Supplies and Services

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-L-06 Essential Supplies and Services List, May 10/21

Details: (personnel interviewed, procedures, activities and records observed) Primary suppliers and alternate providers of essential supplies and services have been identified where available in the detailed Essential Supplies and Services List (W-L-06) which was last updated on May 10/21. Revisions to the Essential Supplies and Services List include adding a new supplier for SCADA services and finding substitutions for the suppliers of Diesel Fuel (Bulk Delivery) and Treatment Chemicals-Ammonium Sulphate. Relevant aspects of the QMS are communicated to essential supply/service providers and updates to the QMS are periodically provided, such as contained in the letter sent to Bardon Supplies Ltd. on Oct 20/20.

Doc ID: 8298 / Issue Date: Mar. 2018

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DWQMS Reference:

14 Review and Provision of Infrastructure

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-07S Sydenham DWS Review and Provision of Infrastructure Procedure, revised Mar 8/19

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 24-month Surveillance Audit. DWQMS Reference:

15 Infrastructure Maintenance, Rehabilitation and Renewal

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-08 Infrastructure Maintenance, Rehabilitation and Renewal, revised May 20/20

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 24-month Surveillance Audit. DWQMS Reference:

16 Sampling, Testing and Monitoring

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-09 Sampling, Testing and Monitoring Procedure, revised Oct 15/20 W-E-02 Adverse Water Quality Notifications Procedure, revised Sep 26/19 W-L-09 Bacteriological Sampling Schedules, revised Oct15/20 W-L-10 Chemical Sampling Schedules, revised Oct 16/20

Details: (personnel interviewed, procedures, activities and records observed) Schedules for bacteriological sampling for the Sydenham water treatment plant and distribution system have been included in (W-L-09). Schedules for chemical sampling and testing of raw water and treated water from the Sydenham water treatment plant and distribution system also have been developed (W-L-10). Since the Sydenham DWS is a standalone system, there is no sampling upstream of the system’s raw water intake. The bacteriological sampling schedules for the water treatment plant and distribution system remain unchanged from the previous year. The chemical sampling schedule for the water treatment plant is also unchanged; however, for the distribution system, lead is now analysed in March instead of January. DWQMS Reference:

17 Measurement and Recording Equipment Calibration and Maintenance

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-10 Measurement and Recording Equipment Calibration and Maintenance, revised Jun 24/19

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 24-month Surveillance Audit.

Doc ID: 8298 / Issue Date: Mar. 2018

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DWQMS Reference:

18 Emergency Management

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-E-01 Emergency Response and Recovery Procedure, revised May 1/20 W-E-02 Adverse Water Quality Notification, revised Sep 26/19 W-E-03 Boil Water Advisory Notification, revised May 1/20 W-E-04 Drinking Water Contamination Investigation and Response, revised Sep 26/19 W-E-05 Spill Response Procedure, revised Nov 24/15 W-E-06 Emergency Water Conservation and Supply, revised Nov 24/15

Details: (personnel interviewed, procedures, activities and records observed) The annual emergency response testing related to the Sydenham water treatment plant was carried out on Dec 9/20 to review the requirements needed to ensure continuous operation of the WTP in the event of a failure of contact piping used in the treatment process. The review involved a tabletop exercise and a plant visit to review the operational changes needed to maintain operations. Prefabricated items identified as needed to maintain operations are available to respond to a piping failure. DWQMS Reference:

19 Internal Audits

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-11 Internal Audit Procedure, revised May 29/20 W-G-13 Preventative and Corrective Action Procedure, revised Feb 26/19

Details: (personnel interviewed, procedures, activities and records observed) Internal audits of the complete drinking water system for 2020 were carried out on Oct 20 and 21, 2020 by a team of five experienced auditors. The audit report details that one nonconformity was identified for Element 16 Sampling, Testing & Monitoring and that two OFIs were identified for Element 13 Essential Supplies & Services and Element 20 Management Review. All previous nonconformities and OFI have been addressed. DWQMS Reference:

20 Management Review

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-12 Management Review Procedure, revised May 1/19

Details: (personnel interviewed, procedures, activities and records observed) The management review of the quality management system for the Sydenham DWS for 2019 was held Jun 22, 2020 attended by Top Management of the Operating Authority (Chief Operating Officer and the Manager W/WW Treatment), Supervisory staff and Operators of W/WW Treatment Operations and the QMS Rep. All required agenda items were addressed, including a review of best management practices. Minutes and a report of the meeting were prepared.

Doc ID: 8298 / Issue Date: Mar. 2018

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DWQMS Reference:

21 Continual Improvement

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-13 Preventative and Corrective Action Procedure, revised Feb 26/19

Details: (personnel interviewed, procedures, activities and records observed) Continual improvement of the QMS is driven through implementing corrective actions and preventive actions and consideration of best management practices, including any published by the MECP or identified during MECP inspections. Review of BMPs has been added as an agenda item to the annual management review meeting. A corrective action was implemented as a result of the audit on Oct 20/20 for the process of in-house testing of chlorine residual on filter effluent (no evidence that this process was being carried out). On-going preventive maintenance checks are carried out to ensure that equipment maintains functionality, e.g. the check on UV variance at the WTP on Jan 31/20. Spot checks are also carried out to ensure that procedures are being followed, e.g. confirming on Jan 14/20 that the sampling schedule at the WTP was current.

Details regarding the personnel interviewed and objective evidence reviewed are maintained on file at SAI Global. This report was prepared by: Patrick Moore SAI Global Management Systems Auditor

The audit report is distributed as follows: • SAI Global • Operating Authority • Owner • MECP Notes Copies of this report distributed outside the organization must include all pages.

Doc ID: 8298 / Issue Date: Mar. 2018

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Utlh-hes

‘“

DRINKING WATER QUALITY MANAGEMENT SYSTEM

Kinston DOCUMENT:

QUALITY MANAGEMENT SYSTEM POLICY FOR THE SYDENHAM DRINKING WATER SYSTEM

DOCUMENTN0:

w.P.o4

Utilities Kingston is a community based corporation dedicated to the responsible management of safe and reliable integrated services. Our mission is to manage, operate and maintain community infrastructure to deliver safe, reliable services and a personal customer experience, guided by our values of safety, integrity, innovation and reliability. Our vision is to advance the unique multi-utility model to bene?t our customers and build better communities. Utilities Kingston, acting as the Operating Authority forthe Sydenham Drinking Water System, owned by the Township of South Frontenac, is committed to providing a safe and reliable supply of drinking water to our customers. Through the development, implementation, maintenance, and continual improvement of a Quality Management System, the management and staff of Utilities Kingston will ensure the continued safety and security of the drinking water supply by meeting or exceeding the requirements of all relevant legislation and regulations, and the Drinking Water Quality Management Standard.

APPROVAL

DAVI FELLP St I" A D CEO, UTILITIESKIN STOI 2°22 REWSEUJANUARYZS1

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Drinking Water Quality Management System Policies Document:

Document No:

Owner and Top Management Endorsement of The Operational Plan for the Sydenham Drinking Water System

W-P-05

The Township of South Frontenac, the Owner, and Utilities Kingston, the Operating Authority, support the implementation, maintenance, and continual improvement of a Quality Management System for the Sydenham Drinking Water System as documented in the Sydenham Drinking Water System Operational Plan. This endorsement of the Operational Plan by the Owner’s representatives and by the Operating Authority’s top management acknowledges their commitment to fulfill the responsibilities, duties, and authorities as defined in the Operational Plan, the Drinking Water Quality Management Standard, and the Safe Drinking Water Act. Endorsement

Ron Vandewal Mayor, Township of South Frontenac

Date

Louise Fragnito Chief Administrative Officer, Township of South Frontenac

Date

Kyle Bolton Director of Public Services, Township of South Frontenac

Date

Troy Dunlop Manager of Technical Services & Infrastructure , Township of South Frontenac

Date

David Fell President and CEO, Utilities Kingston

Date

Heather Roberts Director of Water & Wastewater Services, Utilities Kingston

Date

Remi Adedapo Director of Utilities Engineering, Utilities Kingston

Date

Julie Runions Manager of Water & Wastewater Treatment, Utilities Kingston

Date

Chris Leeman Manager of Water & Wastewater System Operations, Utilities Kingston

Date

Revised November 15, 2022

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Page 31 of 215 Drinking Water Quality Management System Document:

Document No:

W-OP-03

Operational Plan for the Sydenham Drinking Water System

Operational Plan for the

Prepared by Utilities Kingston (1425445 Ontario Limited)

for The Township of South Frontenac Approval

Version 8.0

Revised November 05, 2021

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Table of Contents Approval …………………………………………………………………………………………………………………………………….. 1 Table of Contents ………………………………………………………………………………………………………………………… 2 Definitions…………………………………………………………………………………………………………………………………… 4

Introduction to the Quality Management System ……………………………………………………………………….. 6
Quality Management System Policy …………………………………………………………………………………………. 7
Commitment and Endorsement ……………………………………………………………………………………………….. 7
Quality Management System Representatives ………………………………………………………………………….. 7
Document and Records Control ………………………………………………………………………………………………. 8 5.1 Documents ……………………………………………………………………………………………………………………… 8 5.2 Records ………………………………………………………………………………………………………………………….. 8
Drinking Water System Description ………………………………………………………………………………………….. 9 6.1 General…………………………………………………………………………………………………………………………… 9 6.2 Source Water Overview ……………………………………………………………………………………………………. 9 6.2.1 Events……………………………………………………………………………………………………………………. 9 6.2.2 Threats ………………………………………………………………………………………………………………….. 9 6.2.3 Intake Protection Zones …………………………………………………………………………………………. 10 6.2.4 Operational Challenges ………………………………………………………………………………………….. 10 6.3 Multiple Barrier Approach………………………………………………………………………………………………… 10 6.4 Critical Upstream and Downstream Processes ………………………………………………………………….. 10 6.5 Connections to Other Drinking Water Systems ………………………………………………………………….. 10 6.5.1 Figure 1 – Intake Protection Zones ………………………………………………………………………….. 11 6.6 Water Treatment Facility …………………………………………………………………………………………………. 13 6.6.1 Sydenham Water Treatment Plant …………………………………………………………………………… 13 6.6.1.1 Raw Water Source …………………………………………………………………………………….. 13 6.6.1.2 Zebra Mussel Control …………………………………………………………………………………. 13 6.6.1.3 Screening …………………………………………………………………………………………………. 13 6.6.1.4 Low Lift Pumping ……………………………………………………………………………………….. 13 6.6.1.5 Pre-Chlorination ………………………………………………………………………………………… 13 6.6.1.6 Coagulation / Flocculation …………………………………………………………………………… 13 6.6.1.7 Filtration ……………………………………………………………………………………………………. 13 6.6.1.8 GAC Contactors ………………………………………………………………………………………… 13 6.6.1.9 Process Waste Management ………………………………………………………………………. 14 6.6.1.10 Primary Disinfection …………………………………………………………………………………… 14 6.6.1.11 Secondary Disinfection……………………………………………………………………………….. 14 6.6.1.12 High Lift Pumping ………………………………………………………………………………………. 14 6.6.1.13 Standby Equipment ……………………………………………………………………………………. 14 Figure 2 – Sydenham Water Treatment Plant Process Flow Diagram ……………………………. 15 6.7 Distribution System ………………………………………………………………………………………………………… 17 The Sydenham Elevated Storage Tank …………………………………………………………………….. 17 Figure 3 – Sydenham Drinking Water System Map ……………………………………………………………… 17
Risk Assessment …………………………………………………………………………………………………………………. 18
Risk Assessment Outcomes………………………………………………………………………………………………….. 18 8.1 Critical Control Limit Monitoring and Response ………………………………………………………………….. 18 8.1.1 Coagulation Critical Control Limit …………………………………………………………………………….. 18 8.1.2 Filter Effluent Turbidity Critical Control Limit ……………………………………………………………… 19 8.1.3 Primary Disinfection Critical Control Limits ……………………………………………………………….. 20 8.1.3.1 Ultraviolet Light Disinfection ………………………………………………………………………… 20 Version 8.0

Revised November 05, 2021

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8.1.3.2 Chemical Disinfection …………………………………………………………………………………. 20 8.1.3.3 Critical Control Limits …………………………………………………………………………………. 21 8.1.3.4 Secondary Disinfection Critical Control Limit …………………………………………………. 21 9. Organizational Structure, Roles, Responsibilities, and Authorities ……………………………………………… 22 9.1 Organizational Structure and Roles ………………………………………………………………………………….. 22 9.2 Responsibilities ……………………………………………………………………………………………………………… 22 9.3 Duties and Authorities …………………………………………………………………………………………………….. 23 10. Competencies ……………………………………………………………………………………………………………………… 23 10.1 Meeting and Maintaining Competencies ……………………………………………………………………………. 23 11. Personnel Coverage …………………………………………………………………………………………………………….. 24 11.1 General…………………………………………………………………………………………………………………………. 24 11.2 Treatment Group ……………………………………………………………………………………………………………. 24 11.3 Underground Infrastructure Group ……………………………………………………………………………………. 24 12. QMS Communications ………………………………………………………………………………………………………….. 25 13. Essential Supplies and Services ……………………………………………………………………………………………. 25 14. Review and Provision of Infrastructure ……………………………………………………………………………………. 25 15. Infrastructure Maintenance, Rehabilitation, and Renewal ………………………………………………………….. 25 16. Sampling, Testing, and Monitoring …………………………………………………………………………………………. 26 17. Measurement and Recording Equipment Calibration & Maintenance …………………………………………. 26 18. Emergency Management ……………………………………………………………………………………………………… 26 19. Internal Audits ……………………………………………………………………………………………………………………… 27 20. Management Review ……………………………………………………………………………………………………………. 27 21. Continual Improvement of the Quality Management System ……………………………………………………… 27 Appendix A – Schedule “C” Subject System Description Form ………………………………………………………… 28

Version 8.0

Revised November 05, 2021

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Document No:

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Definitions Accredited Operating Authority – a person or entity that is given responsibility by the owner for the management, operation, maintenance, or alteration of a drinking water system and has been accredited after demonstrating conformance to the requirements of the Drinking Water Quality Management Standard to the satisfaction of the accreditation body authorized by the Ministry of Environment. Action Item - a deficiency of the QMS identified through management review which requires corrective action. Annually - A period of one year beginning and ending with the dates conventionally accepted as marking the beginning and end of a year (January 1st to December 31st). Audit – a systematic and documented verification process that involves objectively obtaining and evaluating documents and processes to determine whether a quality management system conforms to the requirements of the Drinking Water Quality Management Standard. Authority – official permission or approval to carry out tasks and make decisions regarding the drinking water system. Calendar Year - A period of one year beginning and ending with the dates conventionally accepted as marking the beginning and end of a year (January 1st to December 31st). Competence – the combination of observable and measurable knowledge, skills and abilities which are required for a person to carry out assigned duties. Compliance – the fulfillment of a regulatory requirement. Conformance – the fulfillment of a Drinking Water Quality Management Standard requirement Customer – the drinking water end user. Control Measure – includes any processes, physical steps, or other contingencies that have been put in place to prevent or reduce a hazard. Control Point (CP) – a step in the drinking water system process where primary control is applied to prevent or reduce the likely occurrence of a hazardous event with associated drinking water health hazards. Corrective Action – 1) action to eliminate the cause of a detected non-conformity with the Drinking Water Quality Management Standard, Quality Management System, or other undesirable situations 2) action taken in response to reported adverse water quality identified under Schedule 16 of Ontario Regulation 170/03 to immediately restore proper drinking water disinfection or treatment including any actions taken as directed by the Medical Officer of Health. Critical Control Limit (CCL) – the point at which a critical control point response procedure is initiated. Critical Control Point (CCP) – an essential step in the drinking water system process where primary control measures can be applied, and the results measured to ensure the safety of drinking water delivered to the customer by preventing or eliminating a drinking water health hazard or reducing the hazard to an acceptable level. Document – information recorded or stored by means of any device which is revised to remain current. For the Drinking Water Quality Management System, they include policies, operational plans, procedures, GIS/network drawings, legislation, regulations, and standards, but not records. (See Records). Drinking Water Emergency – a situation or service interruption that may result in the loss of the ability to maintain a supply of safe drinking water to consumers. Drinking Water System – the system of connected works, excluding plumbing, which is established for the purpose of providing users of the system with drinking water.

Version 8.0

Revised November 05, 2021

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Document No:

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Duty – an authorized task or decision regarding the drinking water system that is required to fulfill responsibilities identified in the Operational Plan and associated procedures. DWQMS – Drinking Water Quality Management Standard. Emergency – a situation which requires immediate action to protect and preserve the health, safety and welfare of persons and to limit or prevent damage and destruction of property, infrastructure and the environment. Emergency Response – the effort to mitigate the impact of an emergency on customers. Hazard – a source of danger or a property that may cause drinking water to be unsafe for human consumption. The hazard may be biological, chemical, physical, or radiological in nature. Hazardous Event – an incident or situation that can lead to the presence of a hazard. Infrastructure – the set of interconnected structural elements that provide the framework for supporting the operation of the drinking water system, including buildings, workspace, process equipment, hardware and software, and supporting services, such as transportation or communication. Major Drinking Water Emergency – an emergency which is adversely affecting or will adversely affect the supply of safe drinking water to a significant portion of the system or to critical facilities such as hospitals, nursing homes and medical clinics. Minimum Critical Control Point (Minimum CCP) – an essential step in the drinking water system process where control measures must be applied to meet minimum treatment requirements for primary and secondary disinfection as outlined in the Procedure for Disinfection of Water in Ontario. MECP – Ministry of Environment, Conservation and Parks. Monitoring – checks or systems that are available to detect hazards or the potential for hazards Non-compliance – the failure to fulfill a regulatory requirement. Non-conformance – the failure to fulfill a Drinking Water Quality Management Standard or quality management system requirement. Operating Authority – Utilities Kingston, as authorized by the owner to undertake the management, operation, maintenance or alteration of the drinking water system. Owner – The Township of South Frontenac. Potential Major Drinking Water Emergency – an emergency with the potential to adversely affect the supply of safe drinking water to a significant portion of the system or to critical facilities such as hospitals, nursing homes and medical clinics. Preventative Action – Action to prevent the occurrence of nonconformity of the QMS with the requirements of the DWQMS or another undesirable situation). Quality Management System (QMS) – a system to establish policy and objectives, achieve those objectives, and direct and control an organization with regard to quality. Record – information recorded or stored by means of any device which provides proof of activities performed and results achieved. For the Drinking Water Quality Management System, they include log books, laboratory test results, water quality data, system performance data, completed operation and maintenance forms, photographs, audio/video recordings, and “As Built”/record drawings. Responsibility – an overarching requirement, identified in the Operational Plan, for which persons having duties and authorities impacting the safe and reliable supply of drinking water to the customer are held accountable. Role – a management or staff position within Utilities Kingston for which responsibilities, duties, and authorities have been identified. The Standard – the Drinking Water Quality Management Standard.

Version 8.0

Revised November 05, 2021

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Introduction to the Quality Management System

This document is the Drinking Water Quality Management System Operational Plan for the Sydenham Drinking Water System. It has been developed in response to legislated requirements resulting from recommendations contained within the Report of the Walkerton Inquiry. In Part Two, Report of the Walkerton Inquiry, Justice Dennis R. O’Conner recommended that municipal water providers adopt a “quality management” approach for the operation of drinking water systems in Ontario. Also recommended by Justice O’Conner was the development of a quality management standard specific to drinking water systems and the accreditation of operating agencies based on the implementation of quality management systems conforming to that standard. These recommendations have been mandated through the Safe Drinking Water Act. The Safe Drinking Water Act requires the owner of a municipal residential drinking water system to ensure that the system is operated by an Accredited Operating Authority. To become accredited, an Operating Authority must establish and maintain a Quality Management System, documented in an Operational Plan, which meets the requirements of the Drinking Water Quality Management Standard for Ontario. The Ministry of Environment, with assistance from water industry stakeholders, has developed the Drinking Water Quality Management Standard specifically to meet the needs of municipal residential drinking water systems in Ontario. The Drinking Water Quality Management Standard contains elements of both the International Organization for Standardization’s ISO 9001 quality management system standard and the Hazard Analysis and Critical Control Point (HACCP) standard. The Standard specifies minimum requirements to facilitate an Operating Authority’s ability to consistently produce and deliver drinking water that meets legislative, regulatory and owner requirements, and to enhance consumer protection through the effective application and continual improvement of a Quality Management System. The process to develop, implement and maintain the Quality Management System required by the Drinking Water Quality Management Standard is divided into three steps; PLAN/DO, CHECK, and IMPROVE. These steps are cyclic which enables the continuous evolution and improvement of the Quality Management System. The Drinking Water Quality Management Standard is comprised of twenty-one elements; eighteen PLAN/DO elements, two CHECK elements, and one IMPROVE element. PLAN/DO elements deal with the development and implementation of an Operational Plan; CHECK elements deal with reviewing the effectiveness of the Quality Management System through internal audits and management reviews; and the IMPROVE element requires an Operating Authority to strive to continually improve its Quality Management System through the use of corrective and preventative actions in addition to the review and consideration to applicable best management practices published by the Ministry of the Environment, Conservation and Parks.. Each of the numbered sections in this document corresponds to a required element in the Standard. As the Operating Authority for the Sydenham Drinking Water System, owned by the Township of South Frontenac, Utilities Kingston has developed this Operational Plan to meet the requirements of the Drinking Water Quality Management Standard and to ensure the continued safe and reliable supply of drinking water to the community through the efficient and effective use of resources.

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Quality Management System Policy

The Quality Management System Policy for the Sydenham Drinking Water System – W-P-04 has been reviewed and approved by Top Management. Quality Management System Policy for the Sydenham Drinking Water System Utilities Kingston is a community based corporation dedicated to the responsible management of safe and reliable integrated services. Our mission is to manage, operate and maintain community infrastructure to deliver safe, reliable services and a personal customer experience, guided by our values of safety, integrity, innovation and reliability. Our vision is to advance the unique multi-utility model to benefit our customers and build better communities. Utilities Kingston, acting as the Operating Authority for the Sydenham Drinking Water System, owned by the Township of South Frontenac, is committed to providing a safe and reliable supply of drinking water to our customers. Through the development, implementation, maintenance, and continual improvement of a Quality Management System, the management and staff of Utilities Kingston will ensure the continued safety and security of the drinking water supply by meeting or exceeding the requirements of all relevant legislation and regulations, and the Drinking Water Quality Management Standard.

Commitment and Endorsement

This Operational Plan has been endorsed by Utilities Kingston Top Management and the Township of South Frontenac. The Owner and Top Management Endorsement of the Operational Plan for the Sydenham Drinking Water System – W-P-05 has been signed by the Township of South Frontenac’s representatives and Utilities Kingston Top Management. Owner and Top Management Endorsement of Operational Plan for the Sydenham Drinking Water System The Township of South Frontenac, the Owner, and Utilities Kingston, the Operating Authority, support the implementation, maintenance, and continual improvement of a Quality Management System for the Sydenham Drinking Water System as documented in the Sydenham Drinking Water System Operational Plan. This endorsement of the Operational Plan by the Owner’s representatives and by the Operating Authority’s top management acknowledges their commitment to fulfill the responsibilities, duties, and authorities as defined in the Operational Plan, the Drinking Water Quality Management Standard, and the Safe Drinking Water Act.

Quality Management System Representatives

A Quality Management System Representative(s) and an alternate are appointed and authorized by Top Management to administer the Drinking Water Quality Management System. The responsibilities of the QMS Representatives are: •

ensuring that processes and procedures for the Drinking Water QMS are established and maintained,

•

reporting to Top Management on the performance of the Drinking Water QMS and any need for improvement,

•

promoting awareness of the Drinking Water QMS throughout the Operating Authority

•

ensuring that current versions of documents required by the Drinking Water QMS are being used at all times,

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•

at least annually, reviewing the Drinking Water QMS policies to ensure that they remain current and appropriate for the QMS and the subject system, and recommending any required changes to the QMS policies to Top Management for approval,

•

ensuring that the Operational Plans and associated procedures are reviewed at least annually to verify that they remain consistent with current legislation, regulations, and operational conditions and processes,

•

ensuring that new and revised QMS controlled documents are reviewed by personnel most familiar with the affected processes prior to recommending approval,

•

review and recommend approval of revisions to the Operational Plan and associated procedures to the Director of Engineering, Human Resources and Treatment Operations, and the Director, Operations,

•

ensuring that annual internal audits are completed as described in this operational plan,

•

preparing an annual report which includes all information required for annual Management Reviews of the Drinking Water QMS

•

external audit liaison

The Alternate QMS Representative provides assistance to meet these responsibilities and performs all duties of the QMS Representatives should the QMS Representatives be unavailable. The designated QMS Representative(s) and Alternate QMS Representative have acknowledged their responsibilities, duties, and authorities as described in this Operational Plan by signing the Quality Management System Representative for the Sydenham Drinking Water System Acknowledgement of Responsibilities – W-P-06.

Document and Records Control

5.1

Documents

Documents provide the foundation for the development and ongoing maintenance of the quality management system. They include QMS policies, operational plans, procedures, GIS/network drawings, legislation, regulations, standards, and records. Documents other than records must be revised to reflect current legislation, regulations, and operational conditions and processes. Consistent control ensures that documents remain current and accurate, and are available and accessible for use when and where required. The Document Control Procedure – W-G-01 describes the methods used to control the creation, approval, distribution, and revision of internal and external documents related to the Drinking Water QMS.

5.2

Records

Records are documents which provide proof of activities performed and results achieved. Unlike other documents which must be revised to reflect current conditions, records provide historical evidence and must not be changed. They include log books, laboratory test results, water quality data, system performance data, completed operation and maintenance forms, photographs, audio/video recordings, and “As Built”/record drawings. The Records Control Procedure – W-G-02 describes the methods used to ensure that records are sufficiently maintained to demonstrate compliance with legislative, regulatory, and Drinking Water Quality Management Standard requirements, Drinking Water QMS requirements and to provide historical information that is accessible for operational and planning purposes.

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Drinking Water System Description

6.1

General

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The Sydenham Drinking Water System, owned by the Township of South Frontenac and operated by Utilities Kingston, provides safe drinking water to the Village of Sydenham. The system is comprised of a Class 2 water treatment plant supplying water to a Class 1 distribution system which includes one elevated storage tank.

6.2

Source Water Overview

The source of water treated by this water treatment facility is Sydenham Lake. The intake is located 128m east of the treatment plant, at approximately 6m of water depth. The tributary water sources to Sydenham Lake are granite based to the north and limestone based to the south, resulting in a unique raw water chemistry for treatment. The raw water drawn from this location is slightly elevated in dissolved solids, organic carbon and alkalinity. The water is slightly basic and marginally hard with an average hardness of 134 mg/l as CaCo3. Seasonal changes and wind direction can greatly affect raw water turbidities which can range from 0.3 to 10 NTU. Seasonal raw water temperature fluctuations are significant. Raw water temperatures at the Sydenham Water Treatment Plant have ranged from as low as 1 degree Celsius in the winter months to as high as 22 degrees Celsius in the summer months. Chemical, physical and bacteriological raw water quality data indicates a raw water source of good quality.

6.2.1 Events Seasonal changes in raw water quality during the spring thaw can cause an increase in organic loading within Sydenham Lake. This event typically referred to as the spring runoff, can last a few days or even weeks depending on weather and temperature. Summer and fall water quality can also fluctuate due to algae growth, wind direction and strength, and recreational traffic resulting in elevated water turbidities. Operators must be prepared to make appropriate process adjustments to treat the elevated turbidities during these events. Changes in water temperature will also impact treatment process performance (coagulation and disinfection). Optimal treatment requires timely adjustments to treatment chemical dosages in response to temperature fluctuations.

6.2.2 Threats Sydenham Lake is subject to seasonal recreation traffic and indirect discharges from agricultural runoff which are potential sources of contamination. While the risk of source water contamination is ever present the immediate risk of contamination of the drinking water system as a result is considered to be minimal due to the following factors: •

Ongoing monitoring of raw water quality

•

Continuously monitored water treatment processes

The potential for toxin producing cyanobacteria algae blooms is present in lakes with high phosphorus and nitrogen levels and warming water temperatures that can increase their frequency and size. As a result, a Harmful Algal Bloom monitoring, reporting, and sampling plan has been implemented.

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6.2.3 Intake Protection Zones The Cataraqui Source Protection Plan has identified Intake Protection Zones for the Sydenham Water Treatment Plant. An intake protection zone (IPZ) shows where surface water is coming from to supply a municipal intake at a water treatment plant and how fast it is travelling toward the intake. The size and shape of each zone represents either a set distance around the intake, or the length of time water that could be carrying a contaminant would take to reach the intake over land or water: IPZ 1 is a set area, generally a one-kilometre radius around the intake; IPZ 2 is defined by the movement of water and is sized to encompass a two-hour time of travel for a contaminant to reach the intake; IPZ 3 is an area of special interest. For the Sydenham intake, IPZ 3 is defined based on the lakes and streams that contribute water to the intake. The Intake Protection Zones are shown in Figure 1 – Intake Protection Zones.

6.2.4 Operational Challenges Raw water drawn from Sydenham Lake is generally low in bacteriological contamination and turbidity. During seasonal turbidity and temperature fluctuations as well as during spring runoff, operational changes are required to maintain optimal coagulant dosages to ensure adequate turbidity removal while also maintaining filter performance and minimizing aluminum residual carryover. Operational challenges during seasonal events may require deviations from normal operations. With these seasonal events, the operator may be required to increase the frequency and/or duration of filter backwashes to reduce filter clogging.

6.3

Multiple Barrier Approach

A multiple barrier approach to preventing drinking water contamination is employed by Utilities Kingston to ensure that drinking water supplied by the system is both safe and of high quality. Barriers employed within the supply system include source water treatment by chemically assisted filtration, primary disinfection through UV light application and chlorination, secondary disinfection through chlorination, continuous monitoring and automated control of treatment processes and distribution system facilities, and the utilization of system redundancies and standby equipment.

6.4

Critical Upstream and Downstream Processes

Utilities Kingston does not currently rely upon any critical processes upstream or downstream of the Sydenham Drinking Water System to ensure the provision of safe drinking water.

6.5

Connections to Other Drinking Water Systems

The Sydenham Drinking Water System is not connected to any other drinking water system.

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6.5.1 Figure 1 – Intake Protection Zones

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Water Treatment Facility

6.6.1 Sydenham Water Treatment Plant Drinking water is supplied to the distribution system by the Sydenham Water Treatment Plant which is a Class 2 water treatment facility with a rated capacity of 1,290m3/day. The water treatment plant is located at 4410 Point Road. Figure 2 – Sydenham Water Treatment Plant Process Flow Diagram provides a graphic representation of the water treatment process.

6.6.1.1

Raw Water Source

The source of water treated by this water treatment facility is Sydenham Lake. The intake is located 128m east of the treatment plant, at approximately 6m of water depth. Water flows by gravity from the lake through a 400mm intake pipe to the low lift pumping well.

6.6.1.2

Zebra Mussel Control

Chloraminated (treated) water is conveyed through a 25mm polyethylene tube installed inside the intake pipe and injected through a diffuser at the raw water intake for zebra mussel control.

6.6.1.3

Screening

Two stationary screens located in the low lift pumping well remove objects such as weeds, fish, sticks, and other debris from the water.

6.6.1.4

Low Lift Pumping

Three submersible low lift pumps (two duty pumps and one standby pump) lift water from the low lift pumping well to the process building through the low lift discharge header. The flow rate of raw water pumped through the low lift discharge header is continuously monitored

6.6.1.5

Pre-Chlorination

While not typically practiced, a Sodium Hypochlorite application point in the low lift discharge header allows for pre-filtration disinfection.

6.6.1.6

Coagulation / Flocculation

A liquid coagulant, Polyaluminum Chloride (PACl), is added to the raw water in the low lift discharge header as it enters the process building just prior to passing through the in-line static mixer. PACl promotes flocculation (the clumping together of very fine particles and their subsequent grouping to form larger particles). The formation of these ‘floc’ masses improves the plant’s filtration process. Water flows through the static mixer in a spiral motion ensuring proper mixing of the PACl with the water for effective flocculation.

6.6.1.7

Filtration

Water flows from the static mixer to three pressure filtration tanks containing a ceramic filtration media. The filters remove particulate impurities from the water. Water flows through the filters into two baffled contact tanks. Filters are backwashed at a minimum of every 48 hours to remove the particulates they have collected. Clean water from the clear well (high lift pump chamber) is pumped backwards through the filters, and the filters are agitated by air scouring the filter media to break up any large particles.

6.6.1.8

GAC Contactors

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in the removal of dissolved organics which react with chlorine to produce chlorination byproducts. The GAC contactors are periodically backwashed to remove the particulates they have collected.

6.6.1.9

Process Waste Management

Effluent water from the backwash process is directed to a backwash storage tank for further settling. The supernatant (the clear water at the top of the tank after settling) is directed back to Sydenham Lake and the settled sludge is mechanically removed and sent for further treatment.

6.6.1.10 Primary Disinfection Primary disinfection of the filtered water is achieved via UV light and free chlorine residual. 2 UV reactors (duty/standby) each using 12 low pressure high output lamps, provide the UV light disinfection. Free chlorine disinfection follows the UV process with the use of two chemical metering pumps (duty/standby) which provide sodium hypochlorite to an application point downstream of the UV reactors at the entrance to the detention piping. Diversion to waste valves, located upstream of the treated water reservoirs, operate automatically to divert water to the process waste tanks at process start up and whenever residual or log removal targets are not met.

6.6.1.11 Secondary Disinfection Secondary disinfection is the maintenance of a disinfectant residual throughout the distribution system which is achieved with chloramines. Following the free chlorine disinfection process, ammonium sulphate is added with the use of two chemical metering pumps (duty/standby), at an approximate rate of 4:1 ratio (chlorine/ammonia), to react with the free chlorine residual to form chloramines. The application dosages of sodium hypochlorite and ammonium sulphate is adjusted to produce a sufficient in plant combined chlorine residual to ensure that minimum residuals are maintained in the distribution system.

6.6.1.12 High Lift Pumping Water from the clearwell (high lift pump chamber) is pumped into the distribution system by three high lift pumps (two duty pumps and one standby pump). The flow rate of treated water pumped to the distribution system is continuously monitored.

6.6.1.13 Standby Equipment A 130 kW standby diesel generator provides electricity to the water plant during power interruptions. The generator and standby equipment is tested regularly to ensure proper operation when required.

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Figure 2 – Sydenham Water Treatment Plant Process Flow Diagram

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Distribution System

The Class 1 Sydenham Distribution System is comprised of approximately 6.8 km of polyvinyl chloride (PVC) water mains ranging in size from 150mm to 250mm. The distribution system also includes 1 elevated storage tank, 39 main line valves, and 50 fire hydrants and their associated isolation valves. Once all connections to the distribution system have been completed, the drinking water system will supply water to 285 customer connections.

6.7.1 The Sydenham Elevated Storage Tank The Sydenham Elevated Storage Tank is located at 4252 Stage Coach Road. The tank has a storage capacity of 1,019m3. The tank provides storage and system pressure stabilization for the distribution system. During normal system operation, the water level in the tank provides the primary control of pump operations at the Sydenham Water Treatment Plant.

Figure 3 – Sydenham Drinking Water System Map

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Risk Assessment

Utilities Kingston has developed the Risk Assessment Procedure – W-G-03 to ensure that potential hazardous events and the resulting drinking water health hazards are identified and that appropriate monitoring, control, and response measures are developed to mitigate the risks associated with the hazards. This is achieved through a process of identifying potential hazardous events and associated drinking water health hazards. Assessing the risks associated with those hazards by assigning values for probability, consequence and detectability. Identifying and assessing existing control and response measures, identifying Critical Control Points, establishing Critical Control Limits, and ensuring that monitoring and response processes and procedures are in place to respond to deviations from those limits. Potential risks and hazardous events identified for deliberation by the MECP must also be considered while completing a risk assessment. The results of the risk assessments are documented in the following section.

Risk Assessment Outcomes

The identification of hazardous events associated drinking water health hazards, and the assessment of the associated risks for the Sydenham Drinking Water System is completed on a three year cycle. The risk assessment team included experienced drinking water operators and supervisory personnel. The risk assessment findings for the identified events are documented in W-L-11s Sydenham Risk Assessment Outcomes. Events/hazards are listed by event classification in descending order of controlled risk. The controlled risk value represents the relative risk of each event/hazard, considering the control measures in place and the response measures available, when compared to the range of values for all events/hazards assessed for the system. Each event/hazard combination has been classified in the following categories: •

Event Classification – Events have been classified as either controlled or uncontrolled based on the availability of primary control measures to prevent or reduce the probability of the hazardous event. Each event is further classified as high, moderate, or low risk according to the risk value found during the assessment, the assigned consequence value, and the controlled risk value.

•

Controlled Risk Classification – The controlled risk for each event/hazard has been classified as high, moderate, or low based on the risk level after considering the available control and response measures and the potential consequence of the event.

•

Control Point Classification – Control Points and Critical Control Points (CCP) are identified based on whether the process step is required by the Procedure for the Disinfection of Drinking Water in Ontario (Minimum CCP), is essential for the delivery of safe drinking water, primary control of the event can be applied, and the results of that control are measurable.

8.1

Critical Control Limit Monitoring and Response

As a result of the risk assessment results, the following Critical Control Limits have been identified and associated response procedures developed for the Sydenham Drinking Water System with the assistance of qualified Utilities Kingston Drinking Water Operators. Each section identifies the Critical Control Limit and describes how the measured parameters are monitored and the considerations and rationale used to determine the limit. The Critical Control Limit Response Procedures referenced describe the response and reporting requirements for measured parameter.

8.1.1 Coagulation Critical Control Limit Raw water coagulation ensures proper suspended solids removal through floc formation and agglomeration. Correct floc formation is important for adequate filtration of raw water that has the potential for microbiological contamination. Duty and standby chemical metering pumps equipped with

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an automatic switchover system and flow sensing switches are used to deliver coagulant to the application point at the Sydenham Water Treatment Plant. The Procedure for Disinfection of Drinking Water in Ontario requires that a chemical coagulant be used at all times when a treatment plant that uses conventional or direct filtration is in operation. The dosing of coagulant is directly monitored by confirmation of equipment functionality through the SCADA system, which generates an alarm should a coagulant pump fail. The Critical Control Limit for Coagulation is the generation of a coagulant pump failure alarm. Prompt investigation of this alarm condition is required to ensure the continued dosing of coagulant. The Sydenham Drinking Water System Coagulation Critical Control Limit Response Procedure – W-CC-07 describes the response to a coagulant pump failure alarm. The effectiveness of coagulant dosing is monitored through the continuous measurement of filter effluent turbidities. Filter effluent turbidities are monitored on a continuous basis to ensure filter effluent quality meets the regulatory requirements for drinking water. Filter effluent turbidity alarms may indicate a problem associated with the coagulation process. The investigation of coagulant dosages and coagulation equipment operation is included as part of the Sydenham Drinking Water System Filter Effluent Turbidity Critical Control Limit Response Procedure W-CC-08.

8.1.2 Filter Effluent Turbidity Critical Control Limit Filtration processes provide for the removal of suspended solids and floc particles that are created through coagulant addition. The Sydenham Water Treatment Plant uses three pressure filtration tanks containing a ceramic filtration media to remove suspended solids from the water prior to the primary disinfection process. Filtration performance is monitored continuously through filter effluent turbidimeters installed on each filter effluent line. Trending through SCADA systems allows for operator interpretation and alarm response capability. Regulatory limits on filter effluent turbidities have two specific values of concern. Schedule 16 of Ontario Regulation 170/03 specifies that filter effluent turbidity exceeding 1.0 NTU for longer than 15 consecutive minutes is an adverse condition and must be reported as such. The Procedure for the Disinfection of Water in Ontario specifies that the filtration process must meet the performance criterion for filtered water turbidity of less than or equal to 0.3 NTU in 95% of the measurements each month in order to claim the facility specific log removal credits used in disinfection CT calculations. The alarm set point of 0.3 NTU allows for operator response to elevated turbidity levels well before reaching the regulatory limit of 1.0 NTU and ensures only limited periods of turbidity levels above 0.3 NTU to meet the performance criterion for filtered water turbidity of less than or equal to 0.3 NTU in 95% of the measurements each month. Operators at the King Street and Point Pleasant Water Treatment Plants, in the City of Kingston, have the ability to remotely initiate a filter backwash through the SCADA system. Continuous operator coverage at the King Street Water Treatment Plant and the availability of standby operators ensures a very timely response to an alarm and initiation of the corrective action process. With consideration of these factors, a critical control limit of 0.3 NTU for no longer than 30 minutes, can be established. This limit allows for short term filter effluent turbidity spikes above 0.3 NTU, due to operational conditions, which do not pose a threat and enables the identification of more persistent or severe operational conditions which could adversely affect drinking water quality.

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The Sydenham Drinking Water System Filter Effluent Critical Control Limit Response Procedure – WCC-08 describes the response to a filter effluent turbidity alarm and possible exceedance of the critical control limit.

8.1.3 Primary Disinfection Critical Control Limits The use of ultraviolet light exposure and chlorination for primary disinfection ensures adequate inactivation of pathogens potentially present in the source water that have not been removed by filtration. As a direct filtration plant, the Sydenham Water Treatment Plant is credited with 2 log removal for Giardia and Cryptosporidium, and with 1 log removal for viruses. Removal rates required for surface water plants are 2 log for Cryptosporidium, 3 log for Giardia, and 4 log for viruses. This leaves requirements for disinfection at 1 log removal for Giardia and 3 log removal for viruses.

8.1.3.1

Ultraviolet Light Disinfection

The disinfection through ultraviolet light is accomplished by exposing filtered water flowing through either of two installed UV reactors with a minimum 40 mJ/cm2 dose of UV light at a filtered water ultraviolet light transmittance (UVT) of at least 75%. The UV reactors have been validated to inactivate protozoa and bacteria (fulfilling the remaining requirement for 1 log removal of Giardia) at the dosage noted above. Therefore, only the regulated requirement for chemical disinfection for viruses remains. The UV dose is monitored continuously. At less than a 40 mJ/cm 2 dose the process is automatically shut down and an alarm is generated. Filtered water grab samples are routinely collected to ensure a UVT of at least 75%.

8.1.3.2

Chemical Disinfection

The remaining 3 log inactivation of viruses is accomplished through the application of chlorine using sodium hypochlorite delivery pumps. The following parameters together are used in determining the achieved disinfectant CT and are trended on SCADA programs and compared to the required CT to give a log removal achieved value. •

Temperature of the water prior to contact tank entry is monitored continuously with a temperature sensor. Temperature is a parameter that changes based on seasonal variations and cannot be controlled through operational process.

•

pH is monitored continuously prior to contact tank entry locations with a pH probe. pH is a parameter that changes with variations in water quality on a seasonal basis.

•

Flow Rate is monitored continuously. The rate of flow varies continually based on distribution system demand.

•

Detention Time within the chlorine contact piping is calculated continuously through SCADA based on the flow rate.

•

Free Chlorine Residual is monitored continuously using Cl2 analyzers. Free residual varies slightly as dosages and chlorine demand of the water changes.

Achieved CT must be at least 100% of the required CT, which varies with water quality, to ensure that the required 3 log inactivation of viruses is achieved.

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Achieved CT must be at least 100% of the required CT, which varies with water quality.

All of these parameters vary on an instantaneous basis. If one or any combination of these parameters indicates that the resulting achieved CT value may reach less than 100% of the required CT, proper corrective actions must be implemented. Alarm set points for the monitored parameters are set at levels which indicate conditions, outside of normal operational variance, with the potential to negatively affect the disinfection process and allow sufficient time for operators to adjust controllable variables or restart disrupted processes to ensure that drinking water quality is not adversely affected. Operators at the King Street and Point Pleasant Water Treatment Plants have the ability to remotely adjust system processes through the SCADA system. Continuous operator coverage at the King Street Water Treatment Plant and the availability of standby operators ensures a very timely response to an alarm and initiation of the corrective action process.

8.1.3.3

Critical Control Limits

The critical control limits must be established at a levels which allow sufficient time for operators to identify and respond to events or conditions which are having an unfavorable effect on the disinfection processes to ensure effective disinfection is maintained and adverse water quality is avoided. With consideration of these factors, the following critical control limits for primary disinfection have been established. •

No less than 150% of the required CT (manual calculation)

•

UV lamp fail alarm

•

No less than 75% filtered water UVT

The Sydenham Drinking Water System Primary Disinfection Critical Control Limit Response Procedure – W-CC-09 describes the response to measured parameter alarms and possible exceedance of the critical control limit.

8.1.3.4

Secondary Disinfection Critical Control Limit

Secondary disinfection ensures an adequate disinfectant residual within all areas of the distribution system. Chloramination is the method employed in the Sydenham Drinking Water System for the maintenance of secondary disinfection residuals. Following the free chlorine primary disinfection step, ammonium sulphate is added at an approximate 4:1 ratio (free chlorine to ammonia), to react with the free chlorine residual to form chloramines for secondary disinfection. Chlorine and ammonium sulphate dosage rates and the resulting Cl2 residuals at the Sydenham Water Treatment Plant are monitored and adjusted to ensure that adequate combined Cl2 residuals are maintained at the furthest points from the water treatment plant discharge. The ongoing effectiveness of chlorine and ammonium sulphate dosage rates is monitored through the collection and testing of distribution system samples described by the Sampling, Testing, and Monitoring Procedure – W-G-09.

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Secondary disinfection is monitored continuously through Cl2 residual analyzers installed at the Sydenham Elevated Storage Tank and confirmed through distribution system grab samples collected on a regular basis. SCADA programs allow for the measurement, control, trending, and alarming of distribution system Cl2 residual values. Alarm set points for Cl2 residuals at the water treatment plant and elevated storage tank are set at levels which indicate conditions, outside of normal operational variance, with the potential to negatively affect secondary disinfection effectiveness and allow sufficient time for operators to carry out flushing, adjust chlorine and ammonium sulphate dosages, or restart disrupted processes to ensure that drinking water safety is not adversely affected. Operators at the King Street and Point Pleasant Water Treatment Plants have the ability to remotely monitor and/or adjust system processes through SCADA. Continuous operator coverage at the King Street Water Treatment Plant and the availability of standby operators ensures a very timely response to an alarm and initiation of the corrective action process. With consideration of these factors, the critical control limit for distribution system combined Cl2 residual can be established at no less than 1.00mg/L. This level allows sufficient time for operators to undertake corrective action to ensure that adverse water quality is avoided. The Sydenham Drinking Water System Secondary Disinfection Critical Control Limit Response Procedure – W-CC-10 describes the response to measured parameter alarms and possible exceedance of the critical control limit.

Organizational Structure, Roles, Responsibilities, and Authorities

9.1

Organizational Structure and Roles

The City of Kingston is the sole shareholder of the Ontario Business Corporation 1425445 Ontario Limited, operating as Utilities Kingston. Utilities Kingston currently provides five different utility services to its customers; water, wastewater, electric, natural gas, and a fibre optic network. W-L-13s – Sydenham Organizational Structure, Roles, Responsibilities, Authorities, and Competencies provides a summary view of Utilities Kingston’s organizational structure. Roles which are displayed in the chart within a blue coloured cell have duties and authorities which impact the safe and reliable supply of drinking water to the customer. The responsibilities, duties and authorities of these roles are described in detail. Roles and groups which are displayed in the chart within an uncoloured cell do not have duties and authorities which directly impact the safe and reliable supply of drinking water although they may provide services which support the activities of those accountable for the safe and reliable supply of drinking water to the customer.

9.2

Responsibilities

There are four overarching responsibilities under this Operational Plan for which persons having duties and authorities impacting the safe and reliable supply of drinking water to the customer must be held accountable. Those responsibilities are: •

The provision of a safe and secure supply of drinking water

•

The identification, obtainment and provision of sufficient resources to ensure the continued safe and secure supply of drinking water

•

Ensuring regulatory compliance with regard to drinking water system operations

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Supporting the development, implementation, and continual improvement of a Quality Management System for the drinking water system

9.3

Duties and Authorities

W-L-13s – Sydenham Organizational Structure, Roles, Responsibilities, Authorities, and Competencies This section describes the duties and authorities of those persons or groups accountable for the safe and reliable supply of drinking water to the customer.

Competencies

This section describes the competencies, certification, and training requirements for personnel performing duties directly affecting drinking water quality by monitoring, maintaining, and adjusting drinking water system processes, directing changes and adjustments to drinking water system processes, or having duties related to the design, construction, and inspection of drinking water system infrastructure. W-L-13s – Sydenham Organizational Structure, Roles, Responsibilities, Authorities, and Competencies identifies the current required competencies, certification, and training for Utilities Kingston personnel charged with these duties as well as some specific desired competencies. The required drinking water certifications for the Director(s), and Manager(s), are not identified by the table; desired certifications are identified. Utilities Kingston does ensure that sufficient certifications are held and maintained by management personnel to ensure effective oversight of drinking water system operation that meets regulatory requirements. •

Competency level 1 indicates that a basic technical proficiency and/or basic knowledge and understanding of a skill or subject area are required. Level 1 competency can be obtained through a combination of education, theoretical and practical instruction, and participation in specialty courses and workshops.

•

Competency level 2 indicates that a good technical proficiency and working knowledge and understanding of a skill or subject area are required. Level 2 competency can be obtained through a combination of education, theoretical and practical instruction, participation in specialty workshops and courses, and work experience.

•

Competency level 3 indicates that an advanced technical proficiency and theoretical and working knowledge and understanding of a particular skill or subject area are required. Level 3 competencies can be achieved through various combinations of education in engineering, science, or other related fields, directly related training, extensive work experience, and regular participation at specialty workshops and courses.

10.1

Meeting and Maintaining Competencies

The Operator Training Procedure – W-G-04 describes how Drinking Water Operators are provided with sufficient training to comply with legislated requirements and to meet and maintain the competency and certification requirements identified in this Operational Plan. Utilities Kingston encourages Operators to attain competencies and certifications above the minimum requirements. Operators that have met the required competencies and certifications are given the opportunity to receive Competency Enhancement Training as described in the Operator Training Program. These training opportunities are provided to allow Operators to acquire enhanced knowledge and skills and to assist in meeting the education requirements for upgrading Drinking Water Operator Certificates beyond the required levels identified. Proof of training records are maintained in the personnel files maintained by Human Resources and information regarding training for all operators is tracked electronically in the City Of Kingston’s Human Resources Management System (People Soft HRMS). Training information tracked by this system

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includes course/training descriptions, training providers, training scheduled and completed, total hours of training completed, and total hours of Director approved training completed.

Personnel Coverage

11.1

General

The Personnel Coverage Procedure – W-G-05 describes how Utilities Kingston ensures that sufficient personnel are available to provide a safe and reliable supply of drinking water to the customer. The procedure deals primarily with the processes and protocols used to ensure that sufficient qualified and competent Water Treatment and Water Distribution System Operators are available and that Overall Responsible Operators and Operators in Charge are designated. Utilities Kingston employs certified operators to operate and maintain the Sydenham Drinking Water System. All personnel employed within Utilities Kingston Water Operations, in a role identified in the Competencies Table, must meet the minimum competency and certification requirements described in the table. The Director of Engineering, Human Resources and Treatment Operations, Director, Operations, Manager of Water and Wastewater Treatment Operations, Manager of Water and Wastewater Underground Infrastructure, Water and Wastewater Treatment Supervisors and the Water and Wastewater Underground Infrastructure Supervisor form the management team responsible for coordinating and directing the activities of workers employed within the Water and Wastewater Operations Group under the terms and conditions of a collective agreement between Utilities Kingston and the International Brotherhood of Electrical Workers.

11.2

Treatment Group

Operators within the Treatment Group are certified as Water Treatment Operators. The operation of the Sydenham Water Treatment Plant is continuously monitored through a Supervisory Control and Data Acquisition (SCADA) system. The SCADA system allows for remote monitoring and operation of the treatment and pumping processes from the King Street or Point Pleasant Water Treatment Plants located in the City of Kingston. A shift Operator is on duty at all times at the King Street Water Treatment Plant. Local process control is available through the SCADA panel at the Sydenham Water Treatment Plant. Treatment Operators and Journeypersons perform regular rounds and routine maintenance at the plant. Alarm conditions are forwarded to operators via cell phones. Under normal operating conditions, this system allows operators to perform duties away from the treatment plant. Operator coverage for weekday off hours, weekends, and holidays is ensured through the use of 24 hour Operator coverage at the King Street Water Treatment Plant and standby and call out rotation schedules. The Underground Infrastructure Group provides assistance in instances where specific knowledge, skills, or equipment is an asset.

11.3

Underground Infrastructure Group

Operators within the Underground Infrastructure Group are certified as both Water Distribution and Wastewater Collection Operators. Assistance is available from the Treatment Group in those instances where specific knowledge, skills, or equipment is an asset. The Underground Infrastructure Group’s base of operations is at the Utilities Kingston Service Centre located at 91 Lappan’s Lane in the City of Kingston. Regular working hours are from 7:30am to 4:00pm, Monday through Friday. Operator coverage for weekday off hours, weekends, and holidays is ensured through the use of standby and call out rotation schedules.

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QMS Communications

The QMS Communications Procedure – W-G-06 describes how relevant aspects of the Drinking Water QMS are communicated to and between Utilities Kingston Top Management, System Owners, Utilities Kingston personnel, the public, and providers of essential supplies and services. Utilities Kingston Top Management communicates with the Owner with regard to drinking water system issues and the Drinking Water QMS through reports to the Chief Administrative Officer and Council.

Essential Supplies and Services

Documentation of applicable licensing, certification and accreditation ensures quality in the supplies and services employed by Utilities Kingston in the maintenance of infrastructure, and in the processes required to provide drinking water to our customers. Specifically, Utilities Kingston requires suppliers of treatment chemicals and other materials coming into contact with drinking water to provide current documentation that those products have undergone testing and have met the AWWA and ANSI standards (NSF/60, NSF/61), and CALA accreditation for those providing laboratory testing services. In addition to this, Utilities Kingston may also require other licensing, accreditation, certification and verification documentation as noted in its policies and procedures. The Essential Supplies and Services List – W-L-06 identifies those supplies and services considered essential to the continued supply of safe drinking water to the customer and the primary and alternate suppliers.

Review and Provision of Infrastructure

Regular evaluation and review of the condition and capacity of drinking water systems and their components is required to ensure the continued provision of safe drinking water to the customer. At least annually and as described by the Sydenham Drinking Water System Review and Provision of Infrastructure Procedure – W-G-07S, an evaluation of drinking water system infrastructure condition and capacity through the review of available information including relevant outcomes of the risk assessment is completed to identify any needed rehabilitation, renewal and improvement of existing infrastructure and provision of new infrastructure, prioritize those identified needs, and make recommendations to the system Owner based on the prioritized needs. Recommendations made to the Owner must include the need for any: •

New infrastructure required due to regulatory, growth, or maintenance requirements

•

Improvements to existing infrastructure required due to regulatory, growth, or maintenance requirements

•

Rehabilitation and renewal of existing infrastructure based on condition assessments and maintenance requirements

Infrastructure Maintenance, Rehabilitation, and Renewal

The ongoing maintenance, rehabilitation, and renewal of drinking water systems and their components is required to ensure the continued provision of safe drinking water to the customer. Maintenance activities may be either preventative in nature, planned maintenance, or reactive, unplanned maintenance. Planned maintenance includes activities such flushing, valve inspection and maintenance, scheduled calibration of measurement and recording equipment, and routine inspection of equipment condition and operation during rounds at facilities. Unplanned maintenance includes activities such as broken water main and service leak repair, response to various equipment failures, and investigating customer complaints. Version 8.0

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Maintenance activities, whether planned or unplanned, are recorded in facility and system log books, work orders, service orders, and other applicable reports and forms. At least annually, and as described by the Infrastructure Maintenance Rehabilitation Renewal Procedure – W-G-08, these records including facility condition assessments, and the long term capital plan are reviewed to identify trends that could indicate the need for infrastructure rehabilitation or renewal.

Sampling, Testing, and Monitoring

Measuring and recording the various parameters used in process control and in the application of treatment chemicals and the sampling and testing of drinking water from various system locations is essential to the provision of quality drinking water to the customers of Utilities Kingston. This is a standalone system and no relevant sampling upstream of the system’s raw water intake is undertaken. The sampling, testing, and monitoring completed for the Sydenham Drinking Water System meets regulatory requirements. The Sampling, Testing, and Monitoring Procedure – W-G-09 describes the sampling, testing and monitoring activities undertaken by Utilities Kingston to ensure optimal drinking water treatment process control and the safety of the drinking water provided to our customers.

Measurement and Recording Equipment Calibration & Maintenance

Accuracy in measuring and recording the various parameters used in process control and in the application of treatment chemicals is essential to the provision of quality drinking water to the customers of Utilities Kingston. The Measurement and Recording Equipment Calibration and Maintenance Procedure – W-G-10 describes when and how the calibration of equipment used to make and record measurements critical to the operation of the drinking water system is completed and documented to ensure process efficiency and accuracy, and to meet and maintain regulatory requirements and internal water goals.

Emergency Management

The term ‘Emergency’ is typically used to describe a situation which requires immediate action to protect and preserve the health, safety and welfare of persons and limit or prevent damage and destruction of property, infrastructure and the environment. Drinking water emergencies are those situations that may result in the loss of the ability to maintain a supply of safe drinking water to the users of the drinking water system. A potential major drinking water emergency has the potential to adversely affect the supply of safe drinking water to a significant portion of the system or to critical facilities such as hospitals, nursing homes and medical clinics. A major drinking water emergency is adversely affecting or will adversely affect the supply of safe drinking water to a significant portion of the system or to critical facilities. The Emergency Response and Recovery Procedure – W-E-01 describes the general response and recovery processes to be followed when dealing with a drinking water emergency and evaluating the effectiveness of completed response and recovery operations. The procedure also identifies the requirements for and the processes used to identify potential future drinking water emergencies, develop contingencies to respond to potential emergencies, and evaluate the effectiveness of those contingencies. The Township of South Frontenac’s Emergency Response Plan identifies the members of the Community Control Group and outlines each member’s responsibilities. Specific to drinking water, the Public Works Manager and the Medical Officer of Health are responsible for ensuring the safety of drinking water. During a declared emergency, Utilities Kingston will keep the Community Control Group

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apprised of the operational condition of the Sydenham Drinking Water System and the safety and security of the drinking water supplied by the system.

Internal Audits

Internal audits are conducted to evaluate conformity of the Quality Management System with the requirements of the Drinking Water Quality Management Standard. Internal audits must be completed at least once a calendar year. The Internal Audit Procedure – W-G-11 describes how internal audits are completed for each of the drinking water systems operated by Utilities Kingston.

Management Review

At least once a calendar year a management review committee is required to review the performance of the Drinking Water QMS and identify any deficiencies which require corrective action. The review is intended to ensure the continuing suitability, adequacy and effectiveness of the Drinking Water QMS. The Management Review Procedure – W-G-12 describes how the review is to be completed and the results communicated. Best management practices published by the Ministry of Conservation and Parks will also be reviewed and considered during the Management Review.

Continual Improvement of the Quality Management System

Utilities Kingston will strive to continually improve the Quality Management System through the use of preventative actions to eliminate the cause of potential non-conformities and through corrective actions undertaken to address non-conformances identified through internal audits, and management reviews, and by implementing improvements identified and suggested by staff and management including best management practices.

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Appendix A – Schedule “C” Subject System Description Form

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Page 59 of 215

The purpose of this public meeting is to hear comments on Zoning By-Law Amendment Application PL-ZBA-2022-0123 and the proposed administrative amendments to implement Bills 13 and 109 If a person or public body does not make oral or written submissions at this public meeting, or make written submissions to South Frontenac Township before any bylaw is passed, the person or public body may not be added to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. If you wish to be notified of the decision of Council in respect to the application, you must submit a written request to the CAO/Clerk via email at lfragnito@southfrontenac.net. This will also entitle you to be advised of an Ontario Land Tribunal appeal. Anyone may appeal the decision to the Ontario Land Tribunal. The appeal must be filed with the CAO/Clerk within 20 days of the notice of decision. The notice of appeal must set out the reasons for the appeal and be accompanied by the fee required by the Tribunal.

Public Meeting under the Planning Act

Application for Zoning By-law Amendment PL-ZBA-2022-0123 (Blunden) Township-Initiated Official Plan Amendment 7:00 p.m. Virtual Council Meeting

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Tuesday, December 20, 2022

Meeting Format • Planner/Senior Planner reviews proposal, site context, planning analysis • Public questions and comments • Council questions and comments

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PL-ZBA-2022-0123 Blunden 2207 Wellington Street

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Public Meeting Statement • The purpose of this public meeting is to hear comments on Zoning By-Law Amendment Application PL-ZBA-2022-0123. • If a person or public body does not make oral or written submissions at this public meeting, or make written submissions to South Frontenac Township before any by-law is passed, the person or public body may not be added to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. • If you wish to be notified of the decision of Council in respect to the application, you must submit a written request to the Clerk via email at amaddocks@southfrontenac.net. This will also entitle you to be advised of an Ontario Land Tribunal appeal.

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• Anyone may appeal the decision to the Ontario Land Tribunal. The appeal must be filed with the Clerk within 20 days of the notice of decision. The notice of appeal must set out the reasons for the appeal and be accompanied by the fee required by the Tribunal.

Location

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Proposal • Rezone property to permit residential use • Existing Zone – Special Urban Industrial 6 (UI-6) • Proposed Zone – Urban Residential – First Density (UR1) • To permit conversion of storage building to single detached dwelling

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Photos of property Page 66 of 215

Department and Public Comments • Building Services had no objection to the application as site conditions are suitable for a sewage system • Public Services had no objection to the application • Public Comments – none received to date on rezoning application

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Planning Analysis

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• Provincial Policy Statement, County Official Plan and Township Official Plan direct growth to settlement areas • The property was previously zoned UI-6 to permit indoor storage – residential use is currently not permitted • The proposed residential use of the property and existing structure is a permitted under the PPS, County OP, and Township OP • The property is able to be serviced on private well and septic • Council may permit residential use of the property by changing the zone on the lot

Public Questions and Comments If you would like to speak: • Use “Raise Hand” feature at the bottom of your screen. • Dial*9 (star nine) for phone. • Please wait to speak until you hear your name and your microphone has been unmuted.

Council Questions and Comments Page 69 of 215

Next Steps • A report with a recommendation for a decision will be brought to a future Council meeting

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Official Plan Amendment 24 PL-OPA-2022-0165 Proposed Administrative Amendments

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Public Meeting Statement • The purpose of this public meeting is to hear comments on proposed Official Plan Amendment 24. • If a person or public body does not make oral or written submissions at this public meeting, or make written submissions to South Frontenac Township before the approval authority (County of Frontenac) gives or refuses to give approval to the Official Plan Amendment, the person or public body is not entitled to appeal the decision of the approval authority (County of Frontenac) to the Ontario Land Tribunal. • If a person or public body does not make oral submissions at a public meeting, if one is held, or make written submissions to the Township in respect of the proposed Official Plan Amendment before the County gives or refuses to give approval to the Official Plan Amendment, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.

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• If you wish to be notified of the County’s decision on the subject amendment, you must submit a request to: Sonya Bolton, Manager of Community Planning, County of Frontenac, Planning and Economic Development Department, 2069 Battersea Road, Glenburnie, ON K0H 1S0, 613-5489400, extension 351, Email: planning@frontenaccounty.ca

Purpose • To make administrative amendments to the Township Official Plan to implement recent changes to the Planning Act through • Bill 13, Supporting Businesses and People Act, 2021 • Bill 109, More Homes for Everyone Ac, 2022

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Proposed Policies • Complete planning applications • Pre-consultation for planning applications • Delegated authority for planning approvals

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Bill 13 Supporting Businesses and People Act, 2021

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• Change to Planning Act to provide municipal councils with broader authority to allow more planning decisions to be made by committees of council or staff • Municipalities can now delegate decisions dealing with minor amendments to zoning by-laws (e.g. temporary use by-laws, removal of holding symbols) • OPA proposes broad enabling policies for the Township to delegate their authority for various approvals in accordance with provincial legislation

Bill 109 and Refund of Fees

Affects applications submitted on or after January 1, 2023 50% Refund

75% Refund

100% Refund

Zoning By-Law Amendment

Decision made within 90 days

Decision made within 91 to 149 days

Decision made within 150 and 209 days

Decision made 210 days or later

Combined Zoning By-Law and Official Plan Amendment

Decisions made within 120 days

Decision made within 121 and 179 days

Decision made within 180 and 239 days

Decision made 240 days or later

Site Plan Control

Decision made within 60 days

Decision made within 61 and 89 days

Decision made within 90 and 119 days

Decision made 120 days or later

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No Refund

Bill 109 and Application Processes

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• Intent is to require a more detailed pre-application process. The technical review of studies and reports will be required before deeming applications complete. • For site plan control, can also use conditional approvals. Conditional approval within 60 days, with a list of conditions to fulfill. SPC agreement is not signed until the conditions are fulfilled. • No concurrent submissions with other planning applications. Resolve all other planning issues before deeming a SPC application complete. • OPA provides broad policies enabling the Township to define a complete application and a muti-stage pre-application process.

Timeline for Implementation • January 1, 2023 – Refunds for OPA, ZBA and SPC will apply to applications submitted on or after this date. (The province committed to delay the implementation to July 1, 2023 but legislation as not yet been introduced) • December 21, 2022 – County OPA to County Council • January 2023 – Township OPA to Township Council • Not all changes may be in place by January 1st Page 78 of 215

Next Steps • Draft new processes/workflows for OPA, ZBA, SPC • Collaborate with technical review agencies (Conservation Authority, Building Services) on new processes • Update fee by-laws • Update pre-consultation by-law • Review and update site plan control by-law • Investigate options for peer review of studies Page 79 of 215

Council Questions and Comments Page 80 of 215

Adjourn Public Meeting

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To: Council Prepared by: Development Services Department Date of Meeting: December 20, 2022 Subject:

Public Meeting for Zoning By-law Amendment Application PL-ZBA-2022-0123, David Blunden, 2207 Wellington Street

Summary This report provides Council with information about Zoning By-law Amendment Application PL-ZBA-2022-0123 municipally known as 2207 Wellington Street in Battersea. If approved, the zone on the subject lands would be changed from Special Urban Industrial (UI-6) to Urban Residential – First Density (UR1). Consistent with Council’s Procedural By-law, Council will receive comments from the public on the application through the public meeting. Staff will bring a more detailed report considering applicable policy and public comments, as well as providing a recommendation to Council on this application at a future meeting.

Recommendation This report is for information only.

Background The purpose of the application is to change the zoning on the property from Special Urban Industrial (UI-6) to Urban Residential - First Density (UR1). The current UI-6 zone allows for the storage building on the property to be used for indoor storage. The change to UR1 zone would permit the proposed conversion of the existing storage building to a single detached dwelling. The subject property was originally rezoned from Urban Residential-First Density (UR-1) to Special Urban Industrial (UI-6) in 2009 to permit the development of a storage building on the property without a primary use (i.e. dwelling) on the property (By-law 2009-77). The storage building was then constructed with a building permit in 2010 (application 10-368). The current UI-6 zone only permits enclosed storage therefore a zoning amendment is required to permit the proposed conversion of the storage building to a single detached dwelling.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 83 of 215 Township of South Frontenac Staff Report - PL-ZBA-2022-0123, David Blunden, 2207 Wellington Street

Under the Planning Act, a public meeting is required to be held to receive comments from the public on the proposed rezoning. The public meeting for the application will be a virtual public meeting using Zoom and telephone.

Discussion/Analysis Property Description The subject property is located on Wellington Street in Battersea. The property is 0.53 hectares in area and has approximately 79 metres of road frontage. There is an existing one-storey storage building with a 101 square metre footprint on the property. The property is surrounded by residential properties and is located in an area that is predominantly zoned UR1. Attachment 1 to this report shows the location of the subject property relative to local landmarks. Related Applications The subject property is not subject to any other applications under the Planning Act. Department and Agency Comments Public Services has no objection to the approval of this application. The application was circulated to Building Services who noted that a suitable location for a proposed sewage system exists to service the proposed dwelling. They noted that a building permit application for the installation of a sewage system has been received. The owner will need to submit a building permit application for the conversion of the storage building to a singled detached dwelling if the rezoning application is approved by Council. Public Comments No comments have been received from the public at the time of writing this report.

Discussion/Analysis The proposed zoning by-law amendment must be assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 84 of 215 Township of South Frontenac Staff Report - PL-ZBA-2022-0123, David Blunden, 2207 Wellington Street

Provincial Policy Statement (PPS): The Provincial Policy Statement (PPS) (2020) provides policy direction on matters of Provincial interest pertaining to land use planning and development. Section 3 of the Planning Act requires that the decisions of municipal council “be consistent” with the PPS. The policies of the PPS provide direction to municipalities for the appropriate development of land such that provincial interest regarding matters such as natural resources, public health and safety, and the natural environment, are respected. Municipal councils are to ensure their decisions and policies provide for an efficient pattern of land use, municipal services and transportation infrastructure are available or can be reasonably provided, resources are protected, and that development contributes to the long-term prosperity of the municipality. The subject property is designated as Settlement area in the Official Plan. Section 1.1.3.1 of the PPS states that settlement areas shall be the focus of growth and development. Section 1.1.3.2 states that a mix of land uses shall be permitted in settlement areas. The proposed residential land use is permitted within the settlement area. Frontenac County Official Plan: The Frontenac County Official Plan provides general direction on planning and development in Frontenac County by defining strategic goals, broad objectives and policies. The Growth Management policies of section 3 provide direction on development within settlement areas and rural areas. The subject property is located within a settlement area (Battersea). The policies of section 3.2.2.1 of the County OP promote mixed use development in settlement areas including residential, commercial, institutional, parks, and employment areas. The proposed residential use is consistent with the policies of the County OP. Township Official Plan: The property subject to this application is designated Settlement Area in the Official Plan (OP) and is located within the settlement area of Battersea. It is intended that most of the new growth in the Township is directed to existing settlement areas where it can be supported by appropriate servicing. Settlement areas are intended to be the developed for a variety of compatible uses. The residential policies of Section 5.6.1(i) permit a range of residential uses. The proposed conversion of the existing storage building to a single detached dwelling is permitted as a residential use. The property was vacant and zoned residential prior to implementation of the current UI-6 zoning and the construction of the existing storage building. The existing storage building was used for the storage of personal items. In considering the property history and use it was determined that an environmental site assessment of the property was not required.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 85 of 215 Township of South Frontenac Staff Report - PL-ZBA-2022-0123, David Blunden, 2207 Wellington Street

Township Zoning By-law: The subject property is currently zoned Special Urban Industrial (UI-6). The only permitted uses of the UI-6 zone is indoor storage. The proposed Urban Residential - First Density Zone (UR1) zone permits a single detached dwelling. The proposed zone would enable the existing storage building to be converted to a single detached dwelling. The location of the building exceeds all the applicable UR1 minimum setbacks from property lines required for a single detached dwelling.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report.

☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Notice/Consultation Notice of the Statutory Public Meeting was given pursuant to the requirements of the Planning Act, 20 days in advance of the Public Meeting. This included notice given: • • • •

by mail to every owner of land within 120 metres of the subject lands by posting notice signs on the subject lands by posting on the Township’s Current Planning Application webpage by e-mail to prescribed persons and public bodies

Attachments

Location Map
Draft By-law

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 86 of 215 Township of South Frontenac Staff Report - PL-ZBA-2022-0123, David Blunden, 2207 Wellington Street

Approvals Report Prepared By: Tom Fehr, Planner Submitted By:

Brad Wright Director of Development Services

Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 87 of 215

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-XX BEING A BY-LAW TO AMEND BY-LAW 2003-75, AS AMENDED, TO REZONE LAND FROM SPECIAL URBAN INDUSTRIAL (UI-6) TO URBAN RESIDENTIAL – FIRST DENSITY (UR1) ON LANDS DESCRIBED AS 2207 WELLINGTON STREET, BATTERSEA, PART 1, PLAN 13R-7409, PART LOT 11, CONCESSION 9, DISTRICT OF STORRINGTON: BLUNDEN WHEREAS pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; AND that there be no further notice pursuant to Section 34 (17) of the Planning Act; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac, hereby enacts as follows: 1.

THAT Schedule “H” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Special Urban Industrial (UI-6) to Urban Residential – First Density (UR1) for the lands shown on Schedule “1”.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Dated at the Township of South Frontenac this ___ day of January, 2023. Read a first and second time this ___ day of January, 2023. Read a third time and finally passed this ___ day of January, 2023. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

, Clerk

Page 88 of 215 Schedule 1 This is Schedule “1” to By-law No. 2023-XX.

Passed this ___ day of January, 2023

Ron Vandewal, Mayor

, Clerk

5275 5271 BATTERSEA RD BATTERSEA RD

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UR1 UR1

UR1

5278 BATTERSEA RD

5267 BATTERSEA RD

UR1

2114 WELLINGTON ST

5270 BATTERSEA RD

UR1

5266 BATTERSEA RD

UR1

4664 BATTERSEA CROSS ST 4662 BATTERSEA CROSS ST

UR1

UMR

2222 WELLINGTON ST

UR1

2226 WELLINGTON ST

UR1

UMR

UR1

2220 WELLINGTON ST

2156 WELLINGTON ST

2216 WELLINGTON ST

UNITED STREET

2230 WELLINGTON ST

UR1

2231 WELLINGTON ST

2248 WATER ST

UR1

2227 WELLINGTON ST

WELLINGTON STREET

UR1

2217 WELLINGTON ST

UR1

2223 WELLINGTON ST

2219 WELLINGTON ST

UR1

WELLINGTON ST

2209 WELLINGTON ST

UI-6

2207 WELLINGTON ST

UR1 2167 WELLINGTON ST 2171 WELLINGTON ST

UR1

2237 WELLINGTON ST

WELLINGTON ST

UR1 Inset:

UR1

2129 WELLINGTON ST

Loughborough Lake

BATTERSEA RD

UR1

A SE

AD RO

Dog Lake

TT BA

AD S RO D SAND OA NR BUR L I M

ORMS

AD BEE RO

Dog Lake

LEGEND Subject Lands Road Township Boundaries Building Footprints

(BLUNDEN)

Wooded Area

2207 WELLINGTON ST. PL-ZBA-2022-0123 0

Scale: 1:2,000

60 m

Waterbody Zoning

COMMUNITY FACILITY ZONE (CF)

QUARRY ‘A’ ZONE (QA)

ENVIRONMENTAL PROTECTION ZONE (EP)

QUARRY ‘B’ ZONE (QB)

MOBILE HOME RESIDENTIAL ZONE (MHR)

RESIDENTIAL ZONE (R)

OPEN SPACE - PUBLIC ZONE (OS) OPEN SPACE - PRIVATE ZONE (OSP) PIT ‘A’ ZONE (PA) PIT ‘B’ ZONE (PB)

AGRICULTURAL ZONE (A)

RURAL COMMERCIAL ZONE (RC) RURAL INDUSTRIAL ZONE (RI) LIMITED SERVICE RESIDENTIAL ZONE (RLS) LIMITED SERVICE RESIDENTIAL - ISLAND ZONE (RLSI)

LIMITED SERVICE RESIDENTIAL WATERFRONT ZONE (RLSW) RECREATIONAL RESORT COMMERCIAL ZONE (RRC)

URBAN INDUSTRIAL ZONE (UI) URBAN MULTIPLE RESIDENTIAL ZONE (UMR)

RURAL ZONE (RU)

URBAN RESIDENTIAL ZONE

FIRST DENSITY ZONE (UR1)

WATERFRONT RESIDENTIAL ZONE (RW)

URBAN RESIDENTIAL ZONE

SECOND DENSITY (UR2)

SALVAGE YARD INDUSTRIAL ZONE (SI)

WASTE DISPOSAL ZONE (WD)

TUZ

Parcels

URBAN COMMERCIAL ZONE (UC)

Produced by the Township of South Frontenac under license with the Ontario Ministry of Natural Resources © Queen’s Printer for Ontario, 2015. While the Township makes every effort to insure that the information presented is accurate for the intended uses of this map, there is an inherent error in all mapping products, and accuracy of the mapping cannot be guaranteed for all possible uses. This map displays basic topographic features only. UTM Projection NAD 83 | Date: 2022-09-12

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To: Council Prepared by: Development Services Department Date of Meeting: December 20, 2022 Public Meeting for Official Plan Amendment Number 24 – Subject: Proposed Administrative Amendments to Implement Bills 13 and 109

Summary This report provides Council with information about a Township-initiated Official Plan Amendment (OPA). The proposed OPA would make administrative amendments to the Official Plan to implement Bills 13 and 109. Consistent with Council’s Procedural By-law, Council will receive comments from the public on the proposal. Staff will bring a more detailed report considering applicable policy and public comments, as well as providing a recommendation to Council for adoption of the amendment at a future meeting.

Recommendation This report is for information only.

Background The purpose of this report is to present information about proposed Official Plan Amendment Number 24 to the Township Official Plan. The purpose of the proposed amendment is to make administrative changes to the Township of South Frontenac Official Plan to implement recent changes to the Ontario Planning Act through Bill 13, Supporting Businesses and People Act, 2021 and Bill 109, More Homes for Everyone Act, 2022. Specifically, the amendment will include policies in the Township Official Plan regarding complete planning applications, pre-application consultation for planning applications, and delegated authority for planning approvals. A copy of the draft by-law for the proposed amendment is included as Attachment 1 to this report. Bill 13, Supporting People and Businesses Act, 2021 Bill 13, the Supporting People and Businesses Act, 2021, was introduced on October 7, 2021. Schedule 19 of the Bill made changes to the Planning Act, which came into force December 2, 2021, upon royal assent. The amendments provide municipal councils with www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 91 of 215 Township of South Frontenac Staff Report - Public Meeting for Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

broader authority to allow more planning decisions to be made by committees of council or staff. In 2020, Council delegated authority to the Director of Development Services or their designate (CAO or Senior Planner) to grant consents (e.g., lot creation, lot additions, easements) and validation certificates. Under Bill 13, municipalities can now delegate decisions dealing with minor amendments to zoning by-laws. These minor amendments would include temporary use by-laws and the removal of holding symbols. The municipality’s official plan must outline the types of by-laws that may be subject to delegated authority, and then they must pass a by-law specifically outlining who is assigned the authority and any conditions associated with it. Bill 109, More Homes for Everyone Act, 2022 Bill 109, the More Homes for Everyone Act, 2022, received Royal Assent on April 14, 2022, and most amendments being made came into force on that day. Other dates where amendments come into force include July 1, 2022 and January 1, 2023. There are several different Acts that are affected by Bill 109. The following summary covers the key amendments specific to the Planning Act, which is Schedule 5 of Bill 109. Commenced on Royal Assent (April 14, 2022) The following is a summary of the key changes that took effect on April 14, 2022: •

To help with completeness of site plan control applications, municipalities will establish complete application requirements. Applicants are already required to consult with the municipality before submitting plans and drawings for approval. The timeline for municipalities to approve site plan control applications has increased from 30 to 60 days.

•

For plans of subdivision, the changes establish a one-time discretionary authority to allow municipalities (in this case the County of Frontenac) to reinstate draft plans of subdivision that have lapsed within the past five years without the need for a new application. This authority only applies where no agreements of purchase and sale had been entered into prior to the lapsing of the draft plan of subdivision. The changes also establish regulation-making authority for the province to prescribe what can and/or cannot be required as a condition of draft plan of subdivision approval.

•

If the approval authority for an Official Plan is the Minister, the Minister may suspend the time period required after which there may be appeals of the failure of the Minister to make a decision in respect of an official plan or an official plan amendment.

•

New process in place for the Minister as an approval authority to refer all or part of official plans to the Ontario Land Tribunal for a recommendation before making a decision.

•

Processes and rules are outlined for an additional type of Minister’s Order that is being added where they are responding to municipal council resolutions requesting expedited www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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zoning. Provincial plans, the Provincial Policy Statement, and municipal Official Plans would not apply to the Minister’s order, and the Minister would be able to impose conditions on the municipality and/or proponent. These conditions could be reflected in agreements registered on title. The Minister must issue guidelines governing the scope of how this authority may be used before an order can be made, and the Province has just released the Community Infrastructure and Housing Accelerator tool and guidelines as part of the implementation of Bill 109. Commenced on July 1, 2022 As of July 1, 2022, the approval of site plan control applications must be delegated to an authorized person (employee/staff, appointed officer, or agent of the municipality) to make a decision, instead of municipal councils or committees of council. This applies to all site plan control applications received on or after July 1, 2022. The Township of South Frontenac passed By-Law Number 2022-58 delegating the authority to approve site plan control applications to the Director of Development Services or their designate (CAO or Senior Planner) on June 21, 2022, in advance of the July 1, 2022 deadline. To Commence on January 1, 2023 A refund schedule is being put in place for certain planning applications where a decision is not made by the municipality within certain timeframes. This change will affect Official Plan Amendments, Zoning By-Law Amendments, and Site Plan Control Applications. At present, the refund requirement does not apply to Committee of Adjustment applications (e.g., consents and minor variances). The following are the refund requirements set by the Province: Zoning By-Law Amendment Combined Zoning By-Law and Official Plan Amendment Site Plan Control

No Refund Decision made within 90 days

50% Refund Decision made within 91 to 149 days

75% Refund Decision made within 150 and 209 days

100% Refund Decision made 210 days or later

Decisions made within 120 days

Decision made within 121 and 179 days

Decision made within 180 and 239 days

Decision made 240 days or later

Decision made within 60 days

Decision made within 61 and 89 days

Decision made within 90 and 119 days

Decision made 120 days or later

Please note that on December 1, 2022, staff were made aware of correspondence between the Association of Municipalities of Ontario (AMO) and the Minister of Municipal Affairs and Housing (MAH) of the intent of the Province to delay the refund of fees from January 1, 2023 to July 1, 2023. At the time of writing this report, this change in date has not been made official. There are several municipal by-laws and documents that will need to be www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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changed as a result of Bill 109 (as outlined in the Planning Analysis section below), so staff recommend proceeding with the proposed Official Plan Amendment as planned.

Public Meeting The purpose of the report is to provide information about the proposed amendment to Township Council and members of the public. The statutory public meeting required by the Planning Act is scheduled for December 20, 2022. At this meeting, staff will provide a brief presentation about the proposed amendment. After the presentation, staff will address questions from Council, as well as members of the public. To date, supportive written comments have been received from Cataraqui Conservation and Quinte Conservation. Subject to any concerns being raised at the public meeting, staff will be making a recommendation to Council regarding the Official Plan Amendment at a subsequent meeting.

Discussion Township staff have met with staff from the County and the other three Frontenac townships throughout the fall to discuss how to address their planning processes for the types of applications noted above, to meet the required timelines, and to avoid the need to refund fees. The following is a summary of the revised process that was discussed: •

Clearly define what constitutes a complete application, including any formal comments from technical review agencies or third-party peer reviews of studies.

•

Restructure the pre-consultation process so that it includes multiple phases including initial consultation, site visit, and technical review, prior to an application being deemed complete.

•

Hold an open house for large or complex files (at the discretion of the township), so that the public can provide comments before the application is deemed complete.

•

Once all issues have been resolved to the township’s satisfaction, the application can be deemed complete and the regular process of scheduling the public meeting (for Official Plan Amendments and Zoning By-Law Amendments), circulating the public notice, preparing the report, and other application processing details can proceed.

•

Site plan control applications will have to go through the revised pre-consultation process, but do not require public notice and are now delegated to township staff for approval. The site plan process also allows for conditional approvals, so conditional approval can be issued within the required 60 days, and then the applicant would have to fulfill those conditions prior to the site plan agreement being signed and registered on title. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 94 of 215 Township of South Frontenac Staff Report - Public Meeting for Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

The proposed Official Plan Amendment outlined in Attachment 1 addresses the points above by providing enabling policies for the Township to be able to modify their processes for pre-consultation and deeming applications complete, and to enable the use of delegated authority provided by the Province, as suits the municipality. With respect to implementing process changes for complete applications and preconsultation, as well as the ability to delegate further authority as per the Planning Act, the County of Frontenac presented Official Plan Amendment Number 8 to the County Planning Advisory Committee on November 10, 2022. This amendment includes enabling policies in the County Official Plan allowing all townships to incorporate policies in their own official plans about delegated authority, pre-consultation, and complete applications. The County Official Plan Amendment will be presented to County Council on December 21 for approval. Following the approval of the proposed amendment to the Township Official Plan, planning staff will be continuing their collaborative work with the County and other townships to prepare for the implementation of these new processes, and the following steps will be addressed in early 2023: •

Finalize the new process/workflow for pre-consultation for Official Plan Amendments, Zoning By-Law Amendments, and Site Plan Control applications.

•

Update fee by-laws to ensure that the fees charged reflect the new process and adequately cover administrative costs associated with processing applications.

•

Update the pre-consultation by-law to ensure that they reflect the revised process.

•

Review and update the site plan control by-law to ensure that they reflect the revised process.

•

Investigate options for how to best have peer reviews of studies conducted. For example, where a study is not reviewed by an existing review agency, determine if it would be beneficial for the Township to have a consultant (peer reviewer) on retainer.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report.

☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 95 of 215 Township of South Frontenac Staff Report - Public Meeting for Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

by publishing a notice in Frontenac News by posting on the Township’s Current Planning Application webpage by e-mail to prescribed persons and public bodies

Attachments

Draft By-Law to Amend the Township of South Frontenac Official Plan (Amendment Number 24) to Implement Bills 13 and 109

Approvals Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:

Brad Wright Director of Development Services

Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Public Meeting under the Planning Act

Application for Zoning By-law Amendment PL-ZBA-2022-0123 (Blunden) Township-Initiated Official Plan Amendment 7:00 p.m. Virtual Council Meeting

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Tuesday, December 20, 2022

Meeting Format • Planner/Senior Planner reviews proposal, site context, planning analysis • Public questions and comments • Council questions and comments

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PL-ZBA-2022-0123 Blunden 2207 Wellington Street

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Location

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Photos of property Page 102 of 215

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Planning Analysis

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Council Questions and Comments Page 105 of 215

Next Steps • A report with a recommendation for a decision will be brought to a future Council meeting

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Official Plan Amendment 24 PL-OPA-2022-0165 Proposed Administrative Amendments

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Proposed Policies • Complete planning applications • Pre-consultation for planning applications • Delegated authority for planning approvals

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Bill 13 Supporting Businesses and People Act, 2021

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Bill 109 and Refund of Fees

Affects applications submitted on or after January 1, 2023 50% Refund

75% Refund

100% Refund

Zoning By-Law Amendment

Decision made within 90 days

Decision made within 91 to 149 days

Decision made within 150 and 209 days

Decision made 210 days or later

Combined Zoning By-Law and Official Plan Amendment

Decisions made within 120 days

Decision made within 121 and 179 days

Decision made within 180 and 239 days

Decision made 240 days or later

Site Plan Control

Decision made within 60 days

Decision made within 61 and 89 days

Decision made within 90 and 119 days

Decision made 120 days or later

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No Refund

Bill 109 and Application Processes

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Council Questions and Comments Page 116 of 215

Adjourn Public Meeting

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-## BEING A BY-LAW TO AMEND THE TOWNSHIP OF SOUTH FRONTENAC OFFICIAL PLAN (AMENDMENT NUMBER 24, BILLS 13 AND 109) Whereas the Province of Ontario passed Bill 13, Supporting People and Businesses Act, 2021 on December 2, 2021, providing municipal councils with broader authority to allow more planning decisions to be made by staff or committees of council; and, Whereas the Province of Ontario passed Bill 109, More Homes for Everyone Act, 2022 on April 14, 2022, which made numerous changes to various pieces of legislation, including the Planning Act, including the requirement to refund the fees for certain types of planning applications if provincial timelines are not met; and Whereas Township staff having been collaborating with the staff at Frontenac County and the other three townships to prepare for the implementation of the changes brought about through Bills 13 and 109; and Whereas Township staff are proposing administrative amendments to the Township Official Plan, in conformity with the County Official Plan, to enable the Township to respond appropriately to the changes brought about through Bills 13 and 109, specifically as it relates to complete applications, the pre-application consultation process, and delegated authority for planning approvals; and, Whereas the Township held a statutory Public Meeting about the proposed Official Plan Amendment, as required by the Planning Act, on December 20, 2022; Now Therefore, the Council of The Corporation of the Township of South Frontenac, in accordance with the provisions of Section 17 of the Planning Act, R.S.O. 1990.c.P.13, as amended, enacts as follows:

The Township of South Frontenac Official Plan is hereby amended by the following changes, which shall constitute Amendment Number 24 to the Official Plan: a. Amend Section 8, Implementation, of the township of South Frontenac Official Plan, by adding a new section 8.12, Pre-Application Consultation, section 8.13, Complete Application Requirements, and section 8.14, Delegated Authority, as follows: 8.12

Pre-Application Consultation

8.12.1

Pre-application consultation is required for all planning applications where the Township is the approval authority. The Township may structure the pre-application consultation process to include multiple stages, where warranted, based on the complexity of the proposal and the type of application. Details regarding the process will be included in a pre-application consultation by-law.

8.12.2

The Township may establish pre-application consultation fees to cover staff time to review and assess application information and technical studies prior to declaring an application complete.

8.12.3

The Township may require a proponent to hold a public open house as part of the pre-application consultation process, prior to any statutory public meetings required by the Planning Act. The open houses will be held for large or complex applications and will be at the discretion of the municipality.

8.12.4

Where applications require the approval of the County of Frontenac (i.e., Official Plan Amendments), the County will be involved in preapplication consultation and will assist the Township in determining the requirements of a complete application. The County will be engaged

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early in this process to assist in ensuring any concerns or issues the approval authority may have can be addressed early in the application process. 8.13

Complete Application Requirements

8.13.1

The submission of a complete application may include, but not be limited to, the completion of any applicable municipal forms, the payment of all required fees, the submission of studies, reports and drawings, and technical comments on studies, reports and drawings by all relevant departments, agencies, ministries, or third-party peer reviewers.

8.13.2

In situations where the Township acts as the planning approval authority, the Township shall request additional information and material that it needs when considering development proposals or Planning Act applications. Such information that may be required to deem an application complete may include but is not limited to any of the following: •

Concept Plan/Plot Plan/Survey Sketch showing the ultimate use of land;

•

Assessment of Adequacy of Public Services/Conceptual Site Servicing Study;

•

Servicing Options Report;

•

Hydrogeological and Terrain Analysis;

•

Erosion and Sediment Control Plan;

•

Geotechnical Study/Slope Stability Assessment;

•

Impact Assessment of Adjacent Waste Disposal / Former Landfill Site (i.e. D-4 MECP Guideline study);

•

Noise/Vibration Study (i.e., D-6 MECP Guideline study, NPC-300 study);

•

Transportation Impact Study or Brief or Community Traffic Study;

•

Cultural Heritage Impact Statement;

•

Minimum Distance Separation Formulae;

•

Planning Justification;

•

Environmental Impact Assessment;

•

Agricultural Impact Assessment;

•

Lake Impact Assessment;

•

Mineral Aggregate Impact Assessment;

•

Agrology and Soil Capability Study;

•

Phase 1 Environmental Site Assessment (ESA);

•

Phase 2 Environmental Site Assessment (ESA);

•

Record of Site Condition;

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•

Amendment to the regional Source Protection Plan;

•

Reasonable Use Study;

•

Groundwater Impact Assessment;

•

Stormwater Management Plan;

•

Archaeological Resource Assessment;

•

Tree Preservation and Protection Plan;

•

Assessment of Landform Feature;

•

Mine Hazard Study / Abandoned Pit or Quarry; and,/or,

•

Statement of achievement of the Site Plan Control requirements of this Plan.

•

Any other studies required by the Township that are not reflected in the above list.

8.13.3

Any additional studies or information that is required as part of a complete application under the Planning Act will be at the discretion of the municipality, to ensure that all the relevant and required information pertaining to a development application is available to enable Council or its designated approval authorities to make informed decisions within the prescribed time periods. It also ensures that the public and other stakeholders have access to all relevant information early in the planning process.

8.13.4

All required reports and technical studies will be carried out by qualified persons retained by and at the expense of the proponent. The Township may require a peer review of any report or study by an appropriate public agency or a professional consultant retained by the Township at the proponent’s expense.

8.14

Delegated Authority

8.14.1

The Township may delegate its authority for various approval or advisory functions in accordance with the provisions of enabling legislation including the Planning Act, the Municipal Act, and the Ontario Heritage Act.

8.14.2

The Township may, by by-law, delegate its authority for various approval or advisory functions to: a. A committee of council; or b. An individual who is an officer, employee, or agent of the municipality.

8.14.3

The delegation of applications under the Planning Act does not alter any notice or public meeting requirements or limit appeal rights. It also does not change the requirements under the Planning Act for land use planning decisions to be consistent with the Provincial Policy Statement and to conform or not conflict with provincial plans or the County of Frontenac Official Plan.

8.14.4

In receiving and reviewing a planning application, a committee of Council or an appointed officer, employee, or agent, which has been delegated authority, will provide information to the public and host required public meetings in accordance with the Planning Act. Consultation with the applicable Conservation Authority, the County of Frontenac, Parks Canada, provincial Ministries, Indigenous

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communities, and other applicable public commenting agencies will be completed. 8.14.5

Under Section 41(2) of the Planning Act, Council has the authority to put a site plan control by-law in effect for certain lands and types of development within the Township. Section 41(4) of the Planning Act delegates the authority to make decisions on site plan control applications to an officer, employee, or agent of the municipality as an authorized person.

8.14.6

Further to Section 8.14.5, the Township may delegate its authority for additional types of planning applications, by by-law, as follows: a. Consents (Land Severances), including new lot creation, lot additions, and easements b. Validation Certificates c.

Minor Zoning By-Law Amendments including: •

A by-law to remove a holding symbol under Section 36 of the Planning Act where the conditions to remove the holding symbol have been met and any required agreements have been executed.

•

A by-law to permit a temporary use under Section 39 of the Planning Act.

•

Zoning By-Law Amendments that are required as a condition of approval of a provisional consent application that received no objections from the public and technical agencies during the required circulation period.

This by-law shall come into force and take effect on the date of final passing by the Council of The Corporation of the Township of South Frontenac, subject to the provisions of the Planning Act, R.S.O, 1990.c.P.13, as amended. Dated at the Township of South Frontenac this #th day of January, 2023. Read a first and second time this #th day of January, 2023. Read a third time and finally passed this #th day of January, 2023. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

, Clerk

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TOWNSHIP OF SOUTH FRONTENAC Committee of the Whole Meeting Minutes

Date: November 22, 2022 Time: 6:00 PM Location: Council Chambers Meeting #3 Council Present: Mayor Ron Vandewal, Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman Staff Present: Louise Fragnito - Chief Administrative Officer, Angela Maddocks - Clerk, James Thompson - Deputy Clerk, Kyle Bolton - Director of Public Services, Shelley Stedall - Director of Corporate Services and Treasurer, Jan Minaker - Manager of Human Resources, Christine Woods - Senior Planner, Troy Dunlop - Manager of Technical Services and Infrastructure, Brian Kirk - Manager of Operations and Fleet, Tim Laprade - Recreation and Arena Manager, Laurie Swinton - Executive Assistant and Communications Officer. 1.

Call to Order and Roll Call

Resolution Moved by Councillor Pegrum Seconded by Councillor Ruttan That the November 22, 2022 Committee of the Whole meeting be called to order at 6:00 pm. Carried

The Clerk conducted the roll call as outlined the attendance noted above.

Declaration of pecuniary interest and the general nature thereof

There were no declarations reported.

Approval of Agenda

Resolution Moved by Councillor Sleeth Seconded by Councillor Ruttan That the agenda for the Committee of the Whole meeting of November 22, 2022 be approved as presented. Carried

Reports Requiring Direction

Council Orientation Louise Fragnito, Chief Administrative Officer. provided an overview of facts and

Page 123 of 215 Committee of the Whole November 22, 2022 figures, our history, the history, new branding, strategic planning and organizational review. Accomplishments to date and 2023 priorities were also highlighted. b)

Communications Department Laurie Swinton, Executive Assistant and Communications Officer updated Council on the ways in which the township communicates with the public and provided an outline of the successes and challenges within the role.

Clerk’s Department James Thompson, Deputy Clerk, provided an overview of the roles and functions within the Clerk’s Department. Some of the highlights included in his presentation were updated records retention by-law, implementation of administrative monetary penalty program for compliance with various by-laws, updates to numerous by-laws, conducting the Municipal Election and orientation. By-law Enforcement has consumed much of the Deputy Clerk’s time with the implementation of administrative monetary penalty. Mr. Thompson outlined the various other functions and responsibilities including division registrar duties, commissioner of oath services, line fences inquiries and files, training for committees with respect to procedures, policies and other matters. Freedom of Information requests are becoming more regular and time consuming.

Human Resources Management Jan Minaker, Manager of Human Resources, outlined the best practices in the human resources role. She identified an array of responsibilities that are encompassed in the department including talent management, health and safety, organizational development, compensation and benefits, employee engagement and data and analytics. She noted that some of her key priorities will be seasonal and full time recruitment, new hire orientation process, the renewal of the collective agreement and policy development related to the “Working for Worker’s Act”. The recruitment stats indicated six more postings in 2022 than in 2021 with the majority of postings being in Corporate Services.

Corporate Services Shelley Stedall, Director of Corporate Services and Treasurer reviewed the 2023 budget schedule, municipal finance legislation, accounting and financial reporting, property taxation revenue and other revenues and the various roles within the Treasury Department.

Public Services Kyle Bolton, Director of Public Services, provided an overview of the infrastructure that lies within the responsibility of public services. He outlined the key roles of the department that includes roadside maintenance, road surface maintenance, winter maintenance, engineering services and capital construction projects, solid waste management, water treatment plan and distribution and recreation programs and events. Mr. Bolton shared the current changes that impact the way in which public services form a legislative perspective and the challenges and successes within the department.

Development Services

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Page 124 of 215 Committee of the Whole November 22, 2022 Christine Woods, Senior Planner, provided an overview on the work done in the Development Services Department. From the Planning perspective, the Official Plan update, Zoning By-law amendments, Plan of Subdivision and Condominium Developments and road allowance closures are key responsibilities along with supporting the Committee of Adjustment, Heritage Committee and Lake Ecosystem Advisory Committees. Ms. Woods reviewed the legislation that guide their decision making and provided an update on the key projects, current challenges and the priorities for 2023. From the Building Department perspective she noted that their 2023 priorities include customer service, workflow reviews, staff training and certifications, continued implementation of the Cityview Land Management software and a review of the Part 8 Services. h)

South Frontenac Fire and Rescue The Fire Chief was not available and will be present at a future meeting.

Announcements/Statements by Councillors - none

Closed Session (not applicable)

Adjournment

Resolution Moved by Councillor Godfrey Seconded by Councillor Roberts That the Committee of the Whole meeting of November 22, 2022 be adjourned at 8:45 p.m. Carried

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TOWNSHIP OF SOUTH FRONTENAC Committee of the Whole Meeting Minutes

Date: December 13, 2022 Time: 7:00 PM Location: Council Chambers & Virtual Participation Meeting #5 Council Present: Mayor Ron Vandewal, Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman Staff Present (in Council Chambers): Louise Fragnito - Chief Administrative Officer, Angela Maddocks - Clerk, James Thompson - Deputy Clerk, Kyle Bolton - Director of Public Services, Shelley Stedall - Director of Corporate Services and Treasurer, Troy Dunlop - Manager of Technical Services and Infrastructure Staff Present ( Virtually): Ronnie Joslin - Construction and Technical Services Technologist 1.

Call to Order and Roll Call

Motion Moved by Councillor Godfrey Seconded by Councillor Ruttan That the Committee of the Whole meeting of December 13, 2022 be called to order at 7:00 p.m. Carried

The Clerk conducted the roll call as outlined in the attendance noted above.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

Motion Moved by Councillor Morey Seconded by Councillor Sleeth That the agenda for the December 13, 2022 Committee of the Whole agenda be approved as presented. Carried

Scheduled Closed Session (at the end of the agenda)

Public Meeting - not applicable

Delegations

Wilma Kenny, President - South Frontenac Museum Society, re: Bellrock and Petworth Mills Wilma Kenny submitted a 2023 budget request to consider budgeting $60,000 toward the Museum Society for this coming year. That, along with whatever is

Page 126 of 215 Committee of the Whole December 13, 2022 left from last year’s $100,000 would go toward getting a design together and starting clean-up and salvage at the two mill sites this coming year. b)

WSP Golder - 2022 Comprehensive Road Needs Study Kevin Worley, Mohamed Maslati and Roozbeh Rashedi presented the 2022 Comprehensive Road Needs Study that was completed by WSP Golder and Associates. The purpose of this study report was to provide an update on the Township’s roads asset and to provide the township with the timing and estimates of major and minor rehabilitation strategies for immediate needs, 1 to 5 years and 6 to 10 years horizons.

Reports Requiring Direction - none

Reports for Information - none

Rise & Report from Committees of Council - not applicable

Information Items

Doctor Recruitment - Financial Incentive in 2023 Budget

Notice of Motions - none

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

There were no members of the public in the Council Chambers or connected virtually.

Closed Session

Motion Moved by Councillor Roberts Seconded by Councillor Morey That Committee of the Whole will move into a closed session to discuss matters related to land acquisition as permitted by the Municipal Act, Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board and Item and updates on staffing as permitted by item (d) labour relations and employee negotiations Carried

Motion - Rise from Closed Session Moved by Councillor Pegrum Seconded by Councillor Trueman That Committee of the Whole move out of closed session. Carried

Adjournment

Motion Moved by Councillor Roberts Seconded by Councillor Godfrey That the Committee of the Whole meeting of December 13, 2022 be adjourned at 8:27 p.m. Carried

Page 2 of 2

Page 127 of 215

To: Council Prepared by: Frontenac Community Arena Date of Meeting: December 20, 2022 Subject: Frontenac Community Arena-Board Appointments

Summary The Frontenac Community Arena is served by a Joint Local Board that composed of two appointees from Central Frontenac and two from South Frontenac. The Arena is served by a ½ time Arena Manager that oversees all operations of the Arena.

Recommendation That the following two (2) members of Council of Township of South Frontenac be appointed to the Arena Board:

Background In 1976, with the support of several Townships in Frontenac County, the North Frontenac Community Arena opened at Godfrey. Over the years, the Arena (now Frontenac Community Arena) has provided a place for young and old alike to gather and engage in sporting and recreational activities. The Frontenac Community Arena is a newly renovated single pad facility with seating for approximately 350 patrons. 6 dressing rooms with washroom / shower facilities are also available. The FCA is served by a Pro Shop, Canteen, and a Community Room that may be rented for parties or other occasions.

Discussion/Analysis The Frontenac Community Arena Board is composed of two members of Council from Central Frontenac and two from South Frontenac and are appointed based on Council’s 4year term. The Board sets policy, reviews arena operations and approves monthly financial statements. The Board typically meets on the 2nd Wednesday of the month or at the call of the Chair. The Chair position is appointed by the Board and is held for a one-year term. The Chair www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 128 of 215 Township of South Frontenac Staff Report - Frontenac Community Arena-Board Appointments

position is rotated between each Township and each member has the opportunity to sit in the Chair position.

Financial Implications •

N/A

Relationship to Strategic Plans ☒ Not applicable to this report.

☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan •

Strategic Plan Priority: Choose an item.

Climate Considerations ☒ Not applicable to this report.

☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.

Notice/Consultation

James Thompson, Deputy Clerk Louise Fragnito, Chief Administrative Officer

Attachments None

Approvals Prepared and submitted by: Tim Laprade, Manager of Recreation & Facilities Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 129 of 215

To: Council Prepared by: Office of the Clerk Date of Meeting: December 20, 2022 Appointment of Members of Council to Committee of Subject: Adjustment, Conservation Authority Boards and Police Services Board

Summary The purpose of the report is to provide Council with information regarding the appointment of members of Council to the Committee of Adjustment, Cataraqui Region Conservation Authority Board, Quinte Conservation Authority Board, Rideau Valley Conservation Authority Board and Police Services Board.

Recommendation

That the follow members of Council be appointed to the Committee of Adjustment for a term concluding December 31, 2023: i. Bedford District _________; and ii. Loughborough District _________; and iii. Portland District _________; and iv. Storrington District _________.
That Councillor _________ be appointed to the Polices Services Board for the term of Council.
That Councillor _________ and Councillor _________ be appointed Cataraqui Region Conservation Authority Board for the term of Council.
That Councillor _________ be appointed to the Quinte Conservation Authority Board for the term of Council.
That Councillor _________ be appointed to the Rideau Valley Conservation Authority Board for the term of Council.

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Page 130 of 215 Township of South Frontenac Staff Report - Appointment of Members of Council to Committee of Adjustment, Conservation Authority Boards and Police Services Board

Background On an annual basis, Council is required to appoint four members of Council to the Committee of Adjustment. Additionally, Council is required to appoint one member of Council to each of the following: Police Services Board, Quinte Conservation Authority Board and Rideau Valley Conservation Authority Board for the term of Council. Furthermore, Council is required to appoint two members of Council to the Cataraqui Region Conservation Authority Board.

Discussion/Analysis Detailed information regarding the operation and mandate of committees and boards can be found in the report entitled Committee By-law included in the December 20, 2022, Council agenda. A high-level summary of the mandate of the boards and committees requiring appointment of members of Council is as follows: Committee of Adjustment: The Committee of Adjustment is a quasi-judicial body. As legislated by the Planning Act, the Committee of Adjustment shall hold public hearings and to make decisions on applications for: • Minor variances • Enlargements or extensions of legal non-conforming uses • Consents (severances) Conservation Authority Boards: The Cataraqui Region, Quinte and Rideau Valley Conservation Authority Boards set policies and reviews the operations of the Conservation Authority pursuant to the Conservation Authorities Act of Ontario. Police Services Board: Under the Police Services Act, for every municipality that maintains a police force, there is a requirement for a Police Services Board. This Board provides civilian governance of the municipal police force pursuant to the Police Services Act. Its responsibilities include determining objectives and priorities with regard to police services in the municipality and establishing policies for the effective management of the police force. Financial Implications

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Page 131 of 215 Township of South Frontenac Staff Report - Appointment of Members of Council to Committee of Adjustment, Conservation Authority Boards and Police Services Board

Remuneration for members of Council serving on a committee or board is governed by Bylaw 2007-15, “A By-Law to Provide for the Remuneration for Members of Council” as updated by resolutions 2018-18-06 and 2019-18-17.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Climate Considerations ☒ Not applicable to this report.

Approvals Prepared by James Thompson, Deputy Clerk Submitted By:

Angela Maddocks Clerk Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 132 of 215

To: Council Prepared by: Corporate Services Department Date of Meeting: December 20, 2022 Subject: 2023 Budget Schedule

Summary

The report provides the 2023 Budget Schedule

Recommendation

That Council adopt the 2023 Budget Schedule as attached in this report as Appendix A;

Background

Each fall, Council is asked to endorse a schedule for the annual budget process to ensure all stakeholders and the public are aware of the important dates and deadlines during the process. Appendix A, attached, provides the significant dates during which staff will present the budget.

Discussion/Analysis

The Public Consultation is currently under way with an online survey until December 31st. The public was also given the opportunity to submit recommendations through the Clerks office. At the last meeting of Council on December 13, delegations were heard by Council, and written submissions received which will be considered when the full document is prepared and presented to Council. It should be noted that the 2023 budget process has been delayed in 2022 due to the Municipal election. Both before and after an election, there is a pause on Municipal council meetings, to determine who Council is as well as to provide orientation for new Councillors. Further, Section 290 of the Municipal Act, indicates that a lower tier municipality must wait until after January 1, following an election year, in order to adopt the Municipal budget.

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Page 133 of 215 Township of South Frontenac Staff Report - 2023 Budget Schedule

Financial Implications None

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Climate Considerations ☒ Not applicable to this report.

Attachments

Appendix A – 2023 Budget Review and Adoption Schedule

Approvals Submitted By:

Shelley Stedall Director of Corporate Services & Treasurer Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 134 of 215 Township of South Frontenac Staff Report - 2023 Budget Schedule

Appendix A

Township of South Frontenac 2023 Budget Schedule Date

Budget Milestone

Nov/Dec 2022

Public Engagement Survey (November 4 – December 31, 2022)

Dec 13, 2022

Public Delegations to Council on Budget

Dec 20, 2022

Budget Direction from Council (Report to Council with Recommendation from Staff)

Dec 20, 2022

Long Range Financial Plan – Report to Council

Jan 10, 2023

Non Public Services Capital Presentation

Jan 18, 2023

Public Services Capital Presentation

Feb. 3, 2023

Full Budget Document Tabled

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Page 135 of 215 Township of South Frontenac Staff Report - 2023 Budget Schedule

Feb. 16, 2023

Operating Budget Presentation

Mar 7, 2023 (and Mar 21, 2023 if needed)

Revisions based on Council Direction, Budget Debate & Approval

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2023 Long Range Financial Plan Page 136 of 215

WHY? • Every year, Council approves an annual budget which includes both operating and capital components. The current budget process is a single-year view to address the Township’s priorities and operational needs. • As municipalities continue to face mounting financial challenges such as infrastructure costs, impacts from climate change, economic uncertainty, legislative changes, capacity pressures and increased expectations from residents related to the delivery of service, there is a need for a long-term financial planning approach that goes beyond the annual budget process. • The long-term financial plan does not commit council to the items or figures included within the plan. It is strictly a forecast to plan ahead for anticipated future needs. All future years funding commitments will continue to go through the annual budget approval process. Page 137 of 215

STRATEGIC LINK The long range financial plan is a key component in planning and meeting Council’s priorities. Mission: • Setting exemplary service and infrastructure standards that the community can be proud of; • Managing our operations and assets in a financially sustainable manner; • Planning for the future, being proactive and having the capacity to adapt to change: Overarching Priorities: • Ensure the organizational capacity to deliver cost-effective services in a changing world. Page 138 of 215

FINANCIAL STRATEGY Balancing needs and priorities with affordability Responsible: • Supporting the sound financial management and stewardship of public funds • Balancing financial needs with providing reasonable rate increases for property owners Flexible: • Being able to respond to opportunities and challenges as they arise while maintaining a position of financial strength

Page 139 of 215

Sustainable: • Planning for tomorrow while addressing the priorities and needs of today • Maintain service levels, invest in infrastructure and grow with the community while delivering value for money

GROWTH 80% of Frontenac County’s growth over the next 25 years will be in South Frontenac • Delivering services for a growing community means ongoing financial pressures and challenges to meet the needs of the community. • Growth has led to the need for upgraded infrastructure and expanded municipal services. • The chart below is from the 2019 Growth Analysis Study completed in 2020. The actual projections from the 2021 Census is reported a population of 20,188.

Population and Household Projections 25,000

21,800

20,800

19,900

20,000

15,000

10,686

11,126

11,626 Households

10,000

Population

2021

2026

Source: 2019 - Watson & Associates Economists Ltd.

2031

Page 140 of 215

5,000

AFFORDABILITY The Township’s historical approach has kept property taxes at affordable levels. South Frontenac has one of the lowest residential tax bills when comparing taxes to other neighboring municipalities.

Property Tax Comparison (Lower tier taxes only)

$3,000 $2,633 $2,500 $2,217 $2,000 $1,705

$1,673 $1,500

$1,349

$1,000

$500

Rideau Lakes

South Frontenac

Stone Mills

2021

2022

Loyalist

Central Frontenac

2022 Taxes ($) on average phase in assessment of $273,061

Page 141 of 215

AFFORDABILITY Property Tax Comparison (Lower tier taxes only)

$4,000 $3,491

$3,500 $3,000 $2,620

$2,500 $2,000 $1,500 $1,000 $500

South Frontenac incl County

Kingston

2021

2022

2022 Taxes ($) on average phase in assessment of $273,061

Page 142 of 215

FINANCIAL CONDITION The Ministry of Municipal Affairs & Housing (MMAH) provides annual financial indicators to each Municipality and assigns a rating of low to high based on the ratio compared to similar municipalities in the same region. Three indicators have been selected to analyze the Township’s financial position:

Page 143 of 215

• Taxes receivable as a % of taxes levied • Reserves/Reserve Funds as a % of operating expenses • Capital asset consumption ratio

FINANCIAL CONDITION The Township has a low rating in every ratio except the Capital Asset consumption ratio. Although above the provincial average, this ratio has been decreasing yearly which is reflective of the capital investments the Township has made. Overall, the ratios reflect that the Township is in good financial condition. Rating

Actual

Average

Taxes receivable as a % of taxes levied

Low

3.5%

7.1%

Net Debt as % of Own Source Revenues

Low

89.2%

58.8%

Reserve as a % of operating expenses

Low

108.1%

89.3%

Moderate

59.4%

47.0%

Capital asset consumption ratio

Page 144 of 215

Financial Indicators *based on 2021 Financial Information Return

KEY CHALLENGES • Infrastructure Funding:

In 2012, the Township implemented a 1% of levy transfer to a dedicated reserve along with applying a yearly 5% increase to its roads construction capital budget. This is an example of its commitment to fully funding its infrastructure. While great progress has been made, the continuous review and update of the asset management plan remains a key component of the estimates within the long range financial plan.

• Climate Change:

Page 145 of 215

Climate change is having an impact on weather and weather patterns. In recent years, extreme weather events have been increasing in frequency and severity. This uncertainty impacts areas such as winter control and roads maintenance such as drainage. The Township is developing a climate change adaptation and mitigation strategy which takes a risk-based approach to developing future actions. The 2021 and 2022 budget included $100,000 dedicated to climate change and is planned for in the long term financial plan.

KEY CHALLENGES • Mitigating Risk and Uncertainty:

External factors outside of the Township’s control can have an impact from a financial perspective. Changes to legislation, reduction in Provincial or Federal grant funding, or increases to fuel and energy prices are some examples of these factors.

• Organizational Capacity: Operating pressures across many departments along with shifting service expectations. Pandemic related pressures have been felt throughout the organization and it is unclear whether these pressures will continue. Page 146 of 215

2023-2032 FORECAST The development of the long range financial plan incorporates the following assumptions: Assessment: Phase-in of 1.5% per year except 2022 and 2023 at 0% based on a recent provincial announcement. It is still unknown when the provincial reassessment will take place but it would not take effect until 2024 at the earliest. Growth of 1.75% per year Inflation Factors:

Cost of Living Allowance Wages and benefits Insurance Utilities/Communications Fuel

5% (2023) (3% for 2024 and 2% 2025-2032) 2% 5% 4% 5% (2023, 3% 2024-2032) Page 147 of 215

The inflation figure are the same as estimated in 2022, except for the Cost of Living Allowance and the Fuel Increase. The estimates in 2022 were 2% and 3% respectively. The increases are based on actual increases reported in the economy in the last half of 2022 and are expected to impact costs for the Township in 2023 and forward.

2023-2032 FORECAST Organizational Development: In 2022 the Long Range Financial Plan removed previous assumptions of one position - union and non-union. Going forward a new line has been added under organizational development. The allocation for this area in the long range financial plan is driven by assessment growth. Page 148 of 215

2023-2032 OPERATING FORECAST Projected Operating Expenses 35

Transfer to reserve- AIR

Millions

Transfer to reserve Other

Supplies Utilities/Communications

Insurance Other contracted Services

Organizational Development Garbage/Recycling/Waste Diversion

Policing Winter Control (incl Wages and Benefits) Wages and Benefits

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

Page 149 of 215

2023-2032 OPERATING FORECAST Projected Operating Expenses

The four main areas covering an average 73% of forecasted operating costs are:

Page 150 of 215

• Wages and Benefits 33% • Policing 13% • Winter Control 11.5% • Transfers to Reserve* 18% *including Asset Investment Reserve (AIR)

2023-2032 OPERATING FORECAST Forecasted Operating Revenue 35

30 Other Income

Millions

Penalties on Taxes Investment Income

Government Grants Licenses, Rents and Permits

User Charges Other Taxes

Property Taxes

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

Page 151 of 215

• Property taxation represents 77.6% of operating revenues • The next highest revenue stream is government grants at 6.9%

2023-2032 CAPITAL FORECAST Forecasted Capital Expenses 25

Millions

Roads & Bridges

2024

2025

2026

2027

New guiderails/sidewalks/streetlights

2028

2029

Equipment replacement

2030

2031

Facilities - existing

2032 Facilities - new

Other*

*Other: Land/parks, studies, Solid Waste

Roads and Bridges and Equipment replacement, on average, make up 82% of yearly capital expenses

Page 152 of 215

2023

2023-2032 CAPITAL FUNDING FORECAST Projected Capital Funding 25

20 Parkland Federal Gas Tax Development Charges

Millions

Loan Other Reserves Equipment Reserves

Government Grants Asset Investment Reserve Property Taxes

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

On average, taxation funds 26% of capital and reserves, including obligatory, funds 74% of capital

Page 153 of 215

2023-2032 FORECAST Forecasted Reserves 20 18 16

Millions

14 12

Reserve Balance-Operating Reserve Balance-Capital

Transfer to Reserves 8

Tranfer from Reserves

6 4 2 0

2024

2025

2026

2027

2028

2029

2030

2031

2032

Stable reserve contributions support the required yearly capital funding and smooths out yearly fluctuations Capital reserves range from 5.1 to 9.3 million with an average of 7 million Overall reserves range from 14.4 to 18.5 million with an average of 16.4 million

Page 154 of 215

2023

2023-2032 FORECAST Forecasted Tax Levy and Expenses 60

3.6%

2.5%

2.2%

2.3%

3.8%

3.2%

2.6%

Millions

2.6% Property Taxes

Capital Expenses Operating Expenses

2023

2024

2025

2026

2027

2028

2029

2030

On average, property taxes fund 59.7% of operating and capital expenses The taxpayer impact, based on average phase-in assessment ranges from 2.2% to 3.8%

2031

2032

Page 155 of 215

2023-2032 FORECAST • The long-term financial plan does not commit council to the items or figures included within the plan. • Most important part of the long range financial plan is the priorities within the plan. Over the course of 10 years, changes are inevitable to priorities and cost estimates. • Some refining in the numbers over the years will happen as Capital projects are reassessed and financing is confirmed. Page 156 of 215

2023-2032 CHANGES

Page 157 of 215

Below is a summary of changes from the 2022 version: Operating: • Estimates for the annual operating costs reflect changes in the last part of 2022 • Updated assessment estimates based on actual assessment returned for 2023 billing. • Adjust inflation factor for cost of living to 5% in 2023 and 3% in 2024, fuel to 5% for 2023 Capital: • The capital has not changed much from the presentation Long Range Financial Plan in 2022, however the vehicle inventory in Public works has been updated • Road 38 Project has been moved out one year in order to co-ordinate construction with the City of Kingston. In 2023, an amount has been allocated to commence PreDesign work. • The Ontario Community Investment Fund (OCIF) has increased substantially in 2022. The amount is used to reduce next Infrastructure capital costs in order to keep tax levels around the 2% target, but further analysis will be needed each year.

APPENDIX A Operating Forecast 2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

Operating Revenues Property Taxes

17,922,000

18,755,000

19,792,000

20,563,000

21,438,000

22,161,000

23,099,000

23,965,000

24,736,000

25,671,000

Other Taxes

210,000

220,000

227,000

231,000

236,000

241,000

245,000

250,000

255,000

260,000

User Charges

1,201,000

1,261,000

1,298,000

1,337,000

1,378,000

1,419,000

1,461,000

1,505,000

1,550,000

1,597,000

Licenses, Rents and Permits

1,368,000

1,423,000

1,480,000

1,539,000

1,600,000

1,664,000

1,731,000

1,800,000

1,872,000

1,947,000

Government Grants

1,848,000

1,869,000

1,886,000

1,899,000

1,913,000

1,927,000

1,942,000

1,956,000

1,971,000

1,985,000

Investment Income

360,000

378,000

389,000

397,000

405,000

413,000

422,000

430,000

439,000

447,000

Penalties on Taxes

377,000

396,000

408,000

416,000

425,000

433,000

442,000

451,000

460,000

469,000

Other Income

195,000

200,000

204,000

209,000

214,000

219,000

224,000

230,000

235,000

241,000

23,481,000

24,502,000

25,684,000

26,591,000

27,609,000

28,477,000

29,566,000

30,587,000

31,518,000

32,617,000

Wages and Benefits

5,991,000

6,478,000

6,796,000

7,128,000

7,475,000

7,838,000

8,220,000

8,626,000

9,049,000

9,474,000

Winter Control (incl Wages and Benefits)

2,305,000

2,298,000

2,315,000

2,224,000

2,315,000

2,224,000

2,287,000

2,286,000

2,282,000

2,279,000

Policing

3,051,000

3,112,000

3,205,000

3,270,000

3,335,000

3,402,000

3,470,000

3,539,000

3,610,000

3,682,000

Garbage/Recycling/Waste Diversion

1,895,000

1,990,000

2,049,000

2,090,000

2,132,000

2,175,000

2,218,000

2,263,000

2,308,000

2,354,000

Total Operating Expenses

Organizational Development

360,000

185,000

385,000

400,000

420,000

440,000

475,000

490,000

480,000

521,000

Other contracted Services

1,824,000

1,915,000

1,973,000

2,012,000

2,052,000

2,094,000

2,135,000

2,178,000

2,222,000

2,266,000

Grants to Organizations

245,000

257,000

270,000

284,000

298,000

313,000

328,000

345,000

362,000

380,000

Conservation Authorities

255,000

260,000

268,000

274,000

279,000

285,000

290,000

296,000

302,000

308,000

Insurance

303,000

318,000

334,000

351,000

368,000

387,000

406,000

427,000

448,000

470,000

Utilities/Communications Supplies

911,000

944,000

976,000

1,009,000

1,042,000

1,078,000

1,114,000

1,152,000

1,191,000

2,108,000

2,171,000

2,220,000

2,269,000

2,320,000

2,371,000

2,424,000

2,478,000

2,534,000

269,000

283,000

294,000

297,000

309,000

316,000

326,000

335,000

343,000

354,000

Transfer to reserve

2,211,000

2,280,000

2,349,000

2,499,000

2,540,000

2,581,000

2,637,000

2,664,000

2,592,000

2,620,000

Transfer to reserve- AIR

1,891,000

2,107,000

2,332,000

2,566,000

2,809,000

3,062,000

3,325,000

3,602,000

3,890,000

4,185,000

Total

23,481,000

24,502,000

25,685,000

26,591,000

27,610,000

28,479,000

29,566,000

30,589,000

31,518,000

32,618,000

Page 158 of 215

Other

873,000 2,008,000

APPENDIX B Capital Forecast 2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

Property Taxes

3,068,000

3,067,000

2,962,000

3,050,000

3,143,000

3,363,000

3,425,000

4,013,000

4,439,000

4,062,000

Asset Investment Reserve

1,900,000

2,000,000

3,770,000

1,600,000

1,550,000

1,900,000

2,450,000

5,550,000

2,045,000

3,100,000

Government Grants

581,000

1,043,000

1,063,000

1,085,000

1,456,000

1,486,000

1,515,000

1,546,000

1,576,000

1,608,000

Equipment Reserves

1,405,000

1,019,000

1,550,000

1,748,000

880,000

1,969,000

2,482,000

1,193,000

596,000

2,937,000

Other Reserves

1,073,000

3,254,000

2,906,000

1,399,000

1,683,000

1,324,000

976,000

1,480,000

670,000

1,133,000

5,000,000

850,000

1,482,000

2,028,000

1,300,000

1,399,000

950,000

1,409,000

1,248,000

1,237,000

1,151,000

1,173,000

1,196,000

1,220,000

1,245,000

1,271,000

1,322,000

1,850,000

1,979,000

1,534,000

130,000

143,000

125,000

149,000

152,000

116,000

169,000

172,000

165,000

172,000

10,158,000

13,181,000

20,600,000

11,551,000

11,409,000

12,828,000

13,289,000

17,213,000

12,718,000

15,783,000

Roads

5,475,000

6,256,000

2,748,000

4,983,000

7,335,000

7,704,000

8,090,000

8,495,000

8,920,000

9,366,000

Bridges

1,000,000

1,049,000

1,102,000

1,157,000

1,215,000

1,276,000

1,340,000

1,407,000

1,477,000

1,551,000

550,000

450,000

4,650,000

2,000,000

7,025,000

7,755,000

8,500,000

8,140,000

8,550,000

8,980,000

9,430,000

9,902,000

10,397,000

10,917,000

Capital Funding

Loan Development Charges Federal Gas Tax Parkland Total Capital Expenses

Arterial Reserve (Road 38) Road 38 Subtotal Roads and Bridges Roads -re-designed intersections

255,000

265,000

276,000

287,000

293,000

305,000

Guiderail upgrades

50,000

51,000

53,000

54,000

55,000

56,000

57,000

59,000

61,000

Sidewalks - New

50,000

51,000

53,000

54,000

55,000

56,000

57,000

59,000

61,000

Streetlights - New

30,000

31,000

32,000

33,000

34,000

35,000

37,000

Facilities - Existing

750,000

780,000

796,000

812,000

828,000

845,000

862,000

879,000

896,000

914,000

Facilities - New/Replacement Vehicles/Equipment-PW Vehicles/Equipment-PW- New Vehicles/Equipment-Fire Vehicles/Equipment-Building Vehicles/Equipment-Other

2,081,000

9,020,000

3,515,000

975,000

1,010,000

1,698,000

680,000

1,077,000

799,000

508,000

483,000

1,207,000

357,000

379,000

402,000

344,000

45,000

496,000

51,000

156,000

892,000

1,682,000

553,000

68,000

1,729,000

44,000

132,000

44,000

178,000

316,000

264,000

289,000

193,000

349,000

201,000

400,000

209,000

333,000

150,000

153,000

260,000

159,000

162,000

166,000

169,000

172,000

176,000

183,000

Studies

332,000

78,000

99,000

86,000

37,000

Solid Waste Management - closure costs

277,000

229,000

10,158,000

13,182,000

20,601,000

11,552,000

11,409,000

12,827,000

13,289,000

17,213,000

12,719,000

15,784,000

Land/Parks

Total

Page 159 of 215

Vehicles/Equipment-Other - New

520,000 1,061,000

APPENDIX C Capital Expenses Breakdown (nonindexed) 2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

Firehall- joint facility with Police Station, combine Verona/Hartington

7,500,000

Firehall

3,000,000

Community facility - growth related

1,000,000

500,000

2,000,000

Growth Plan/Oficial Plan - next one 2032

40,000

Transportation master plan/Active Transportation

125,000

50,000

Recreation Master Plan

30,000

Community Risk Assessment

50,000

Waste Management Study

50,000

DC Study/Population Projections

75,000

Facilities - New/Replacement

Administrative Offices Studies

*to be financed through Mortgage

Page 160 of 215

Seniors Affordable Housing*

Page 161 of 215

To: Council Prepared by: Office of the Chief Administrative Officer Date of Meeting: December 20, 2022 Subject: 2023 Budget Direction

Summary

The report summarizes key budget drivers and makes recommendations about the priorities to be reflected in the 2023 Operating and Capital Budget. The recommendations and feedback provide Township staff with information in developing the budget

Recommendation

That Council endorse the budget direction recommendations within this report and any further direction received from Council to inform the development of the 2023 Operating and Capital Budgets.

Background Each year as part of the Township’s budget process, Council provides staff with high-level budget direction, typically during a meeting in the late fall. For the 2023 budget process, staff has summarized various budgetary drivers and is seeking any additional Council input to be reflected in the 2023 budget.

Discussion/Analysis Strategic Plan During the development of the 2022 budget, the following staff’s recommendations on key themes for implementation were used. There were five (5) themes that emerged which required additional focus and/or resources. They are: • • • • •

Levels of Service Considerations Customer Service/Satisfaction By-law Enforcement Organizational Capacity Economic Development/Beautification

Staff is seeking confirmation that these themes are still relevant as areas of focus for the development of the 2023 budget.

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Page 162 of 215 Township of South Frontenac Staff Report - 2023 Budget Direction

Other Pressures Over the course of the previous term, Council and staff had identified many policy and/or service level priorities that the Township has been slow to implement or complete. These include but are not limited to: • • • • • • • • •

Shoreline Protection By-law Improved by-law enforcement Administrative Penalties Council/Committee Structure Changes Records Management Updates Climate Change Strategy Building and Zoning Enforcement Subdivision Standards Short Term Accommodation Strategy

• • • • • • • •

Livestock in Urban Areas Policy Site Plan Control By-law Road Closing Policy Sydenham Water Consultation Customer Service Improvements Procurement Policy Improvements Fees & Charges Updates Roads/Sign By-law Revision

One other key pressure which is seen as an impact throughout the organization is the effect of inflation as well as the supply of good. Taxpayer Impact For the 2021 and 2022 budget, staff asked Council not to provide a specific target and instead to focus on the priorities it wanted to achieve within the budget, noting that staff would keep in mind the historical target rate (typical inflation) as the budget was assembled. This is similar to the approach taken with the long-range financial plan. In both circumstances an approximate 2% average ratepayer impact has been maintained. Staff is again recommending that Council focus on priorities rather than the tax rate, with the understanding that staff will continue to observe the historical inflationary rate target and that any pressures on those targets, whether uncontrollable or enhancement-based, will be highlighted when the budget is tabled so Council can make appropriate decisions. Summary In addition to the observations and recommendations above, staff is seeking any additional Council direction regarding the desired outcomes of the 2023 budget process

Financial Implications The direction from Council provides the working guideline in the preparation of the 2023 budget to be tabled.

Relationship to Strategic Plans ☐ Not applicable to this report. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 163 of 215 Township of South Frontenac Staff Report - 2023 Budget Direction

☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world.

Climate Considerations ☒ Not applicable to this report.

Attachments None

Approvals Reviewed By:

Shelley Stedall Director of Corporate Services & Treasurer Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 164 of 215

To: Council Prepared by: Office of the Clerk Date of Meeting: December 20, 2022 Subject: Frontenac Municipal Law Enforcement – Contract Extension Summary The purpose of the Report is to provide Council with information related to the request for approval from Council to extend the Frontenac Municipal Law Enforcement contract to December 31, 2023.

Recommendation That the contract between the Township of South Frontenac and Frontenac Municipal Law Enforcement be extended to December 31, 2023; and That the Frontenac Municipal Law Enforcement, 2023 Fee Structure as outlined in Exhibit A, be approved; and That staff be directed to tender a new by-law enforcement contract reflective of the current needs of the Township of South Frontenac by the conclusion of 2023. Background At the April 13, 2021 Committee of the Whole meeting, the Committee of the Whole approved an extension to the contract with Frontenac Municipal Law Enforcement (FMLE) to December 31, 2022. As outlined in the aforementioned report to the Committee of the Whole, an RFP was issued in 2015 regarding by-law enforcement services for the Township of South Frontenac. At the time of issuance of the RFP, FMLE were the only group capable of providing the identified services. To date, the contract between the Township of South Frontenac and FMLE has been continuously extended.

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Page 165 of 215 Township of South Frontenac Staff Report - Frontenac Municipal Law Enforcement – Contract Extension

Discussion/Analysis For context, Frontenac Municipal Law Enforcement currently has a staff compliment of eight provincial offences officers. Presently, FMLE currently provides differing levels of service to the following; Cataraqui Region Conservation Authority, County of Frontenac, Front of Yonge Township, Loyalist Township, Stone Mills Township, Tay Valley Township, Town of Deseronto, Town of Gananoque, Township of Athens, Township of Central Frontenac, Township of Elizabethtown-Kitley, Township of Frontenac Islands, Township of Lanark Highlands, Township of Leeds and the Thousand Islands, Township of North Frontenac and Township of Rideau Lakes. Primarily, FMLE serves the Township of South Frontenac by providing animal control services and enforcement of the Safe Properties By-law, Noise By-law, Roads, Traffic and Parking By-law, Trailer Licensing By-law and the Zoning By-law. Additionally, FMLE can be reached 24 hours a day via their paging/telephone answering service. During 2022, FMLE investigated approximately eighty complaints related to the Safe Properties By-law, Trailer Licensing By-law and Zoning By-law. Complaints related to property matters are typically investigated by FMLE within two business days. It is commonplace for FMLE to attend a property on three occasions over the course of the investigation. Over the course of 2022, FMLE conducted approximately 190 investigations related to violations under the Dog Control By-law, Dog Owners’ Liability Act and By-law 2001-13 (A By-Law to Prohibit The Being At Large Or Trespassing Of Any Animal, Excluding Dogs And Cats, Within The Township Of South Frontenac). Similar to by-law enforcement investigations related to property matters, investigations related to animal control require considerable follow-up with the involved parties. It is important to note that Township staff are very pleased with the level of service provided by Frontenac Municipal Law Enforcement. As referenced by the Clerk’s Department during the November 22, 2022 Council meeting, the Township of South Frontenac allocated additional resources to by-law enforcement commencing in June of 2022. Recent initiatives related to by-law enforcement include a minimum of one meeting per week between Township staff and FMLE, an update of the Bylaw Enforcement complaint intake form found on the Township website and the development of a new complaint tracking system. Additionally, the Noise By-law, Safe Properties By-law, Trailer Licensing By-law were amended as part of the implementation of administrative monetary penalties program. Furthermore, the Dog Control By-law was also amended to permit provincial offences officers to issue a muzzle order when required and to exempt livestock guardian dogs from specific aspects of the By-law. Over the course of 2023, Township staff intend to initiate a survey to gain a greater understanding of the needs of the community with respect to by-law enforcement. Additionally, the Township and FMLE will continue to both further establish and expand the www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 166 of 215 Township of South Frontenac Staff Report - Frontenac Municipal Law Enforcement – Contract Extension

By-law Enforcement and Administrative Monetary Penalty programs. Staff will continue to review the effectiveness of the Safe Property By-law, Trailer Licensing By-law, Noise Bylaw and Dog Control By-law. It is anticipated that by September, 2023, the Township will be in a better position to understand the true needs from a by-law enforcement standpoint as the new programs will be in place for a full year and associated metrics will be available. Township staff will also have had an opportunity to further assess the required response to address concerns related to short term rental accommodations. Additionally, Township staff will continue to explore whether there are opportunities to consider joint service delivery with the Township of Central Frontenac and the Township of North Frontenac. Financial Implications Between 2019 and 2021, the annual cost associated with Frontenac Municipal Law Enforcement contract was approximately 65,000.00 with HST. Frontenac Municipal Law Enforcement has proposed an increase to their 2023 fee structure as outlined in Exhibit A of the Report. The proposed fee structure represents a four percent increase to the 2022 fee structure and is inline with the fee structure in place with the Township of Central Frontenac and the Township of North Frontenac. Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world.

Frontenac Municipal Law Enforcement

Attachments Exhibit A – FMLE - 2023 Fee Structure

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Page 167 of 215 Township of South Frontenac Staff Report - Frontenac Municipal Law Enforcement – Contract Extension

Approvals Prepared and submitted by James Thompson, Deputy Clerk Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 168 of 215

Exhibit A Frontenac Municipal Law Enforcement – Contract Extension 2023 Fee Structure Year 2022

Duty Animal Control By-law Enforcement Parking Enforcement

Rate (Per Hour) Not Applicable 23.85 23.85

Mileage (Per KM) Not Applicable 0.59 0.59

Monthly Fee 3359.86 Not Applicable Not Applicable

2023

Animal Control By-law Enforcement Parking Enforcement

Not Applicable 27.59 27.59

Not Applicable 0.61 0.61

3494.25 Not Applicable Not Applicable

Page 169 of 215

To:

Council Prepared by: Office of the Clerk

Date of Meeting: December 20, 2022 Subject: Committee By-law

Summary

The purpose of the Report is to provide Council with background information regarding the proposed implementation of the Committee By-law attached to Exhibit A of the Report. The intention of the Committee By-law is to harmonize processes and procedures related to the governance of committees and boards within the jurisdiction of the Township of South Frontenac. Additionally, the Committee By-law will define the composition and mandates of committees and boards with representation from the Township of South Frontenac in a consolidated document which will provide further clarity from a procedural standpoint.

Recommendation

That the Corporate Services Committee, Development Services Committee and Public Services Committee be dissolved; and That Council approve in principle, Schedule “A” through Schedule “E” of Exhibit A, to allow staff to begin preparation for committee recruitment to occur in January, 2023; and That Council direct staff to provide notice in order for Council to hold a public meeting on January 10, 2023, in accordance to By-law 2016-73, regarding amendments to the Council Procedure By-law, (By-law 2017-76). required to implement the proposed Committee Bylaw.

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Page 170 of 215 Township of South Frontenac Staff Report - Committee By-law

Background

The current Township of South Frontenac committee framework includes the following committees and boards: Standing Committees Corporate Services Committee Development Services Committee Public Services Committee

Advisory Committees Heritage Advisory Committee Lake Ecosystem Advisory Committee Recreation & Leisure Services Advisory Committee

Legislated External Committees Boards Committee Cataraqui of Region Adjustment Conservation Authority Board Compliance Quinte Audit Conservation Committee Authority Board Police Rideau Valley Services Conservation Board Authority Board

Community Committees Battersea Pumpkin Festival Committee Bellrock Community Hall Committee Harrowsmith Beautification Committee

Frontenac Portland Community Area Community Board Caring Committee Southern South Frontenac Frontenac Community Museum Board Services Board South Frontenac Rides Committee Verona Community Association Verona Medical Center Committee

In general terms, the committees and boards noted above (with exception of the External Boards and Community Committees) are primarily governed by The Procedure By-law (Bylaw 2017-76). However, many of the aforementioned committees and boards have been established via standalone resolutions of Council or through by-laws which have resulted in many of the committees and boards being governed by “fragmented” procedures unique to the specific committee or board. It is worthy to note that External Boards are bound by the rules established by their governing body.

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Page 171 of 215 Township of South Frontenac Staff Report - Committee By-law

Discussion/Analysis

The main purpose of the proposed Committee By-law is to establish a consolidated by-law to administer the committees and boards within the Township of South Frontenac governance structure. The Committee By-law seeks to implement standardized processes and procedures as well as include the mandate and composition for all relevant boards and committees in a streamlined by-law. The Corporate Services Committee, Development Services Committee and Public Services Committee were omitted from the Committee By-law as they have not been active since late 2020-early 2021. Staff are recommending that Council formally dissolve the aforementioned Committees as the subject matter has been effectively considered by the Committee of the Whole for nearly two years. The Committee By-law is intended to function in conjunction with the Council Procedure Bylaw. The Committee By-law states that except as otherwise provided for in the (Committee) By-law, all committees and boards (with the exception of External Boards) must conform to the rules governing the procedures of a meeting of Council as outlined in the Procedure Bylaw. Administrative amendments to Section 7. of the Procedure By-law will be required in order for the Committee By-law to have the authority to govern boards and committees. As per By-law 2016-73, A By-Law to Prescribe The Form And Manner And Times For The Provision Of Notice, staff are requesting direction to provide notice in order for Council to hold a public meeting regarding the proposed amendments on January 10, 2023. It is anticipated that the proposed Committee By-law will eventually form a schedule to the council procedure by-law following an update in 2023. Exhibit B of the Report details the proposed amendments to By-law 2017-76. With an understanding of the general framework in which the proposed Committee By-law will operate, the following will provide a summary of the highlights of each section of the Bylaw. Summary of Section 1 – Application of the Committee By-law: Section 1. of the By-law notes that all members of Council and members of the public appointed by the Township of South Frontenac to a board, committee or community committee outlined in the Committee By-law must abide to By-law 2019-12, A By-Law to Adopt A Council Code Of Conduct, Complaint Protocol And A Council Staff Relationship Policy And Delegate To The Integrity Commissioner The Authority To Impose Penalties Under The Code Of Conduct. Summary of Section 2 - Policy for Creating, Amending or Dissolving a Committee, Sub-Committee or Working Group: Section 2. of the By-law defines the procedures associated with creating, amending or dissolving a board, committee or sub-committee/working group. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 172 of 215 Township of South Frontenac Staff Report - Committee By-law

Summary of Section 3 – Eligibility and Term of Appointment: Section 3. of the By-law provides the requirements that every appointee to a committee must satisfy to be eligible to serve on a board, committee or community committee. In addition, Section 3. of the By-law outlines rules governing the term of appointment. Summary of Section 4 - General Provisions Governing Committees Outlined in Schedule A and Schedule C: Section 4. of the Committee By-law pertains to the governance of the following board and committees: Compliance Audit Committee, Heritage Advisory Committee, Lake Ecosystem Advisory Committee, Police Services Board, Recreation & Leisure Services Advisory Committee. The Clerk’s Department will provide administrative and legislative support to the above noted board and committees in accordance with the Municipal Act. Section 4. provides explanation regarding how members of the public (delegations), members of Council, staff and agents acting on behalf of the municipality may participate in a board or committee meeting. Additionally, Section 4. defines reporting mechanisms, as well as the structure of the agenda and associated timelines related to the preparation of the agenda. Section 4. identifies the Council Chamber as the primary meeting location for boards and committees included in Schedule “A” and Schedule “C” of the By-law. Furthermore, the Committee By-law requires that board and committee members attend in person with limited exception. Summary of Section 5 - General Provisions Governing Committees Outlined in Schedule D: Section 5. of the Committee By-law relates to the governance of the Committee of Adjustment. The Committee of Adjustment is a quasi-judicial body. As legislated by the Planning Act, the Committee of Adjustment shall hold public hearings and make decisions on applications for: • Minor variances • Enlargements or extensions of legal non-conforming uses • Consents (severances) The Secretary Treasurer will provide administrative and legislative support to the above noted board and committees in accordance with the Municipal Act and Planning Act. Section 5. defines the structure of the agenda and associated timelines related to the preparation of the agenda.

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Page 173 of 215 Township of South Frontenac Staff Report - Committee By-law

Additionally, Section 5. identifies the Council Chamber as the primary meeting location for the Committee of Adjustment. Furthermore, the Committee By-law requires that board and committee members attend in person with limited exception. Section 5. outlines the duties and responsibilities of the Chair, Vice-Chair, Committee Members, Secretary Treasurer and staff. Summary of Section 6 - General Provisions Governing Community Committees Outlined in Schedule E: Section 6. of the Committee By-law pertains to the administration of the following Community Committees: Battersea Pumpkin Festival Committee, Bellrock Community Hall Committee, Harrowsmith Beautification Committee, Portland Community Caring Committee, South Frontenac Museum Board, South Frontenac Rides Committee, Verona Community Association and Verona Medical Center Committee. Section 6. requires that each Community Committee appoint a Recording Secretary who is responsible for preparing the agenda, minutes and reporting to Council in accordance to both the Committee By-law and Municipal Act. Additionally, Section 6. defines the structure of the agenda and minutes as well as the timelines associated with the preparation of the agenda and minutes. Section 6. stipulates that all Community Committee meetings be held in a facility that is both accessible and open to the public. Furthermore, Section 6. provides clarity regarding expectations related to the financial administration of a Community Committee. Additionally, Section 6. notes that a Community Committee must seek approval from the Township of South Frontenac prior to contracting or utilizing Township resources. Summary of Schedules to the Committee By-law: The mandate, composition, reporting structure, meeting and term of appointment of every board, committee or community committee included in the Committee By-law are outlined in Schedule “A” through Schedule “E”. Schedule “F” provides information regarding committee member remuneration. Next Steps: Upon receipt of direction from Council, a public meeting will be held on January 10, 2023 to give consideration to the by-laws attached to the Report as Exhibit A and Exhibit B. Additionally, staff will be seeking Council approval of the aforementioned by-laws.

Financial Implications

The financial implications associated with the operation of Township of South Frontenac boards and committees is outlined in Schedule “F” included in Exhibit A of the Report. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 174 of 215 Township of South Frontenac Staff Report - Committee By-law

Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Climate Considerations

☒ Not applicable to this report.

Notice/Consultation

Kyle Bolton, Director of Public Services Louise Fragnito, Chief Administrative Officer Angela Maddocks, Clerk Amanda Pantrey, Program, Education & Events Coordinator Shelley Stedall, Director of Corporate Services & Treasurer Christine Woods, Senior Planner Brad Wright, Director of Development Services

Attachments

Exhibit A – By-law 2023-XX – ‘A By-Law To Define The Mandate And Meeting Procedures For Committees Established By The Corporation of The Township of South Frontenac’. Exhibit B – By-law 2023-XX - A By-Law to Amend By-Law 2017-76, ‘A By-Law To Provide For Governing The Proceedings Of The Council, The Conduct Of Members And The Calling Of Meetings’.

Approvals Prepared and submitted by James Thompson, Deputy Clerk Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 175 of 215

Committee By-law By-law 2023-XX

“A By-Law To Define The Mandate And Meeting Procedures For Committees Established By The Corporation of The Township of South Frontenac”

Township of South Frontenac By-Law Number 2023-XX “Committee By-law” Page 2 of 25

Page 176 of 215

Township of South Frontenac By-Law 2023-XX A By-Law To Define The Mandate And Meeting Procedures For Committees Established By The Township of South Frontenac Passed: January 10, 2023 Whereas By-law 2017-76, ‘Procedure By-law’ establishes the rules and procedures under which Council and Committees of Council are to operate; and, Whereas Council has established committees and boards that are comprised of both members of the public and members of Council; Now Therefore Be It Resolved That the Council of The Corporation of the Township of South Frontenac enacts as follows: 1.0 Application of the Committee By-law 1.1 Code of Conduct All members of Council and members of the public appointed by the Township of South Frontenac to a board, committee or community committee outlined in the Committee Bylaw must abide to By-law 2019-12, A By-Law to Adopt A Council Code Of Conduct, Complaint Protocol And A Council Staff Relationship Policy And Delegate To The Integrity Commissioner The Authority To Impose Penalties Under The Code Of Conduct. 1.2 Use of Terms; “Agency”, “Board” and “Committee” The use of the terms “Agency”, “Committee” and “Board” shall be used interchangeably for the purpose of the Committee By-law. 2.0 Policy For Creating, Amending or Dissolving a Committee, Sub-Committee or Working Group 2.1 Procedure Council may create a new committee, amend an existing committee and/or its mandate/terms of reference, or dissolve an existing committee in accordance with the following sub-sections. A non-statutory advisory committee shall not extend beyond the term of Council unless the newly elected Council confirms by resolution the continuance of the committee. 2.2 Creating a Committee - Council may create a new committee in response to any of the following: (a) Requirements of applicable legislation or regulation (Federal, Provincial or Municipal Bylaw); (b) Changing priorities; (c) To address significant public issues or trends; (d) Where public input is deemed desirable; (e) Recommendation and report by staff; and,

Township of South Frontenac By-Law Number 2023-XX “Committee By-law” Page 3 of 25 (f) Any other reason deemed appropriate by Council.

Page 177 of 215

In creating a new committee, Council shall have regard for the following: (a) (b) (c) (d) (e) (f) (g) (h) (i) 2.3

Establishing a clearly defined mandate and terms of reference; Membership and quorum requirements/qualifications; Composition of the committee; Alignment with the Strategic Plan, Departmental goals and objectives; The reporting relationship and frequency of meetings; Public and financial considerations; Staff resources to be made available and the impacts on Township Departments; The need for any sub-committees/working groups; and, Defined timeline for completion of the assigned tasks (i.e. sunset date).

Amending A Committee and/or Its Mandate Amendments to the mandate/terms of reference of a committee may be initiated by Council, by resolution of the committee or by a report and recommendation from staff. The following factors may be considered by Council when amending a committee’s mandate/terms of reference: (a) (b) (c) (d) (e) (f) (g)

2.4

Impact of the change on the mandate/terms of reference; Continued relevance of the committee’s purpose and/or function; The degree of public interest; Changes to the applicable legislation or regulations; Changing Council priorities or new issues at Council; Cost analysis and required resources; and, Committee sunset date.

Dissolving A Committee The dissolving of a committee may be triggered by any one of the following: (a) (b) (c) (d) (e) (f) (g) (h) (i)

Expiration of the committee term; Completion of the committee’s task or mandate; Effectiveness of the committee’s operations (e.g. frequency of meetings, amount of committee business, number of cancelled meetings); Resolution of the issues that led to the creation of the Committee; The legislative requirement for the committee no longer exists; Merger with another committee; Changing Council priorities; Recommendation by the committee by resolution; and, Report and recommendation by staff.

All committees created by Council will be formally dissolved by a Council resolution that is implemented through amendments to this By-law as necessary.

Township of South Frontenac By-Law Number 2023-XX “Committee By-law” Page 4 of 25 2.5 Establishment of Sub-Committees/Working Groups

Page 178 of 215

If it is the desire of the majority of a Committee to establish a Sub-Committee/Working Group, a recommendation must be made to Council, either directly or through the appropriate Committee for approval of the creation of the Sub-Committee/Working Group. Included with the recommendation for the establishment of the Sub-Committee/Working Group must be information with respect to: (a) (b) (c) (d) (e) (f)

The Sub-Committee/Working Group mandate/terms of reference; The number of members; The composition of membership, including members of the public and staff, if applicable, and how members are to be recruited; The reporting structure; The staff and other resources to be made available; and, A start and finish date.

A Sub-Committee/Working Group may also be appointed directly by Council. Sub-Committee/Working Group authorizations must be reviewed annually by Council. 3.0 Criteria to Serve on Committee Citizen appointees to committees listed in this By-law must be at least 18 years or older, a resident/business owner in the Township, and be one of the following: •

Canadian Citizen, or

•

Permanent Resident, a person who has been given permanent resident status by immigrating to Canada but is not a Canadian Citizen, and has resided in the Township of South Frontenac for at least one year.

Appointees must maintain residence in the Township of South Frontenac for the duration of their term. All appointments made to agencies, boards and commissions listed in Schedule B, C and D must be made in accordance with the rules established by their governing body. 3.1 Term of Appointment (a)

Committee members will continue to serve on a committee past the expiration of their term until they are replaced. All Council membership on all Committees end on November 14 of a municipal election year.

(b)

Terms of office and membership on some external boards / commissions / authorities or quasi-judicial committees must be in accordance with this By-Law unless the term of office is established under statute, legislation or relevant governing body.

(c)

The term of appointment is defined by the Committee By-law and confirmed by a resolution of Council.

(d)

Renewed membership on a committee is not automatic, any member of the public who wishes to serve for an additional term must submit the approved

Page 179 of 215 Township of South Frontenac By-Law Number 2023-XX “Committee By-law” Page 5 of 25 application form or provide a letter which includes the necessary information in order to be considered for re-appointment. 3.2 Retention of Applications to Serve on Committees Applications from members of the public who are not appointed during the regular appointment process will be kept on file in the Clerk’s Department for a period of one year from the date of submission. If a vacancy occurs on a Committee within one year, the applicants who applied to serve on that Committee and were not appointed will be contacted and asked if they are still interested in serving. Names of those who continue to have an interest to serve on the Committee will be submitted to Council for consideration to fill the vacancy. The Clerk’s Department will readvertise the vacancy if necessary. 4.0

General Provisions Governing Committees Outlined in Schedule A and Schedule C Except as otherwise provided for in this by-law, all Committees outlined in Schedule A and Schedule C of this By-law must conform to the rules governing the procedures of a meeting of Council as outlined in the ‘Procedure By-Law’. The rules of procedure outlined in the ‘Procedure By-Law’ can be suspended by a majority affirmative vote of the members of a Committee who are present and voting. The rules of this By-Law can be suspended by a majority affirmative vote of the members of a Committee (excluding the Committee of the Whole) who are present and voting.

4.1 Role of the Clerk or Deputy Clerk The Clerk or Deputy Clerk shall provide administrative and legislative support to the Committee as well as conduct their duties in accordance of the Municipal Act and all other relevant legislation. Resolutions from Committees outlined in Schedule A will be referred to Council by the Clerk or Deputy Clerk. 4.2 Absenteeism (a)

If a member of a Committee is absent for three (3) consecutive meetings without cause acceptable to the Committee, the absences will be brought to the attention of the Clerk.

(b)

The Clerk will contact the absent committee member to discuss the reasons for absenteeism and to determine whether the member wishes to provide a letter of resignation.

(c)

Upon confirmation that the member will no longer be serving on the Committee, the Clerk will notify Council of the vacancy and the need for a replacement. If a member indicates the desire to continue to serve on the Committee, the member will be advised that attendance is required, or the member will be removed from the Committee.

Page 180 of 215 Township of South Frontenac By-Law Number 2023-XX “Committee By-law” Page 6 of 25 4.3 Mayor as Ex-Officio Member of Committees and Council Member Participation Note: Section 4.3. applies exclusively to Committees outlined in Schedule A of the By-law (a)

The Mayor of the Council is ex officio a member of every Committee out;

(b)

Where a Committee is established by reference to a particular number of members without specifically providing for the membership of the Mayor of the Council, such number is automatically increased by one, being the Mayor of the Council, as provided under (a) above, when the Mayor is present, and all members of the Committee are present. In those instances when all members are not present, the Mayor’s attendance replaces an absent member and the membership number is not automatically increased by one.

(c)

The Mayor is able to participate in the business of the Committee without any restriction including voting.

(d)

Members of Council are entitled to attend a meeting of a committee that they have not been appointed to but cannot participate in deliberations or vote. Attendance by non-committee members will not be compensated.

4.4 Agenda The Agenda of every committee outlined in Schedule A and Schedule C of this By-law will be structured as follows: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13)

Call to Order Approval of the Agenda Confirmation of Minutes Disclosure of Pecuniary Interest Delegations Briefings Business Motions Notices of Motion Correspondence Questions of Clarity (from the public on outcome of agenda items) Date of Next Meeting Adjournment *Abeyance List

4.5 Agenda Distribution Agendas will be circulated to Committee members and posted on the Township of South Frontenac Website (Civic Web Portal) by 3:00 p.m., the Friday prior to the Committee meeting.

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4.6 Motions on Committee Agendas Motions must be in the hands of the Clerk by 12:00 noon one week prior to the regular Committee meeting for inclusion in the Agenda. 4.7 Election of Officers Each Committee will meet as soon as possible after the day of the inaugural meeting of Council and/or in December each subsequent calendar year to formulate its recommendations regarding Chair and Vice-Chair from its membership for a term commencing December 1st and terminating November 30th or until a successor is appointed. For the purpose of clarity, a member of the Committee who served as Committee Chair or Vice-Chair may be reappointed as Committee Chair or Vice-Chair. 4.8 Delegations a)

Delegations shall self-register by completing the Delegation Request Form on the Township website and submitting it to the Clerk before 4:00 p.m. two days prior to the Meeting at which the Delegation desires to be heard. Delegations may not be registered by a third party.

A maximum of three (3) Delegations may address a Committee during a meeting. Additional Delegations may be permitted by an affirmative vote of the majority of the Committee Members present and voting on the matter. Such a Motion shall be decided without debate.

Notwithstanding 4.8.b, two (2) additional Delegations may speak to a matter related to the Committee mandate but not included on the agenda provided that they register in writing with the Clerk’s Department by noon the Thursday prior to the committee meeting.

Delegations must provide any material to be presented to the Clerk before 4:00 p.m., two days prior to the Committee Meeting at which the Delegation desires to address the Committee.

Each Delegation shall have a maximum of five (5) minutes to address the Committee. The allotted time may be used by one (1) or more persons, as decided by the Delegation.

Committee members shall not pose questions to staff during a Delegation.

Delegations shall be permitted on the following topics: i.

ii.

a planning or road closure application before the Council, Committee of the Whole, County Council or the Committee of Adjustment; any matter that is not within the jurisdiction of Council or Committee, as determined by the Chair in consultation with the Clerk.

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Briefings provided by representatives acting on behalf of the Township of South Frontenac shall be permitted with respect to any item on the Agenda. Briefings shall be limited to ten (10) minutes, unless an extension has been recommended by the Chief Administrative Officer to the Clerk due to the importance of the subject. 4.10 Public Participation - Public Meetings Members of the public may address the Committee during a public meeting for a maximum of five (5) minutes. Members of the public must provide their name and address prior to commencing their statement. 4.11 Order of Debate/Deliberation i. ii. iii. iv. v.

Introduction of Business Item (Typically by Staff) Questions from the Committee Put Motion on the Floor Deliberations Vote

4.12 Location of Meetings Committee meetings are held in the Council Chamber at the Town Hall, 4432 George Street, Sydenham unless otherwise advertised. 4.14 Virtual Participation – Committee Members Committee members are expected to attend meetings in person. If a Committee Member is either ill or away from the municipality they may participate virtually in the meeting provided that they have made arrangements with the Clerk’s Department prior to the meeting. Members of the public may participate in meetings virtually. 4.15 Clauses Lost or Deferred at Committee Meetings (a)

Items rejected by any Committee must be reported to Council with a “negative recommendation”, allowing Council the opportunity to discuss the item.

(b)

Motions that result in a tied vote at a Committee meeting must be reported to Council with no recommendation to allow Council the opportunity to discuss and make a decision.

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5.0 General Provisions Governing The Committee of Adjustment Except as otherwise provided for in this by-law, the Committee of Adjustment must conform to the rules governing the procedures of a meeting of Council as outlined in the ‘Procedure By-Law’. The rules of procedure outlined in the ‘Procedure By-Law’ can be suspended by a majority affirmative vote of the members of a Committee who are present and voting. The rules of this By-Law can be suspended by a majority affirmative vote of the members of a Committee (excluding the Committee of the Whole) who are present and voting. 5.1 Absenteeism (a)

If a member of the Committee of Adjustment is absent for three (3) consecutive meetings without cause acceptable to the Committee, the absences will be brought to the attention of the Clerk.

(b)

The Clerk will contact the absent committee member to discuss the reasons for absenteeism and to determine whether the member wishes to provide a letter of resignation.

(c)

5.2 Agenda The Agenda of the Committee of Adjustment will be structured as follows:

Call to Order
Adoption of Agenda
Electronic Meeting Information
Declaration of Pecuniary Interest
Approval of Minutes
Consent Applications from a previous meeting (if applicable)
New Consent Applications
Minor Variance / Permission Applications from a previous meeting (if applicable)
New Minor Variance / Permission applications
Other Business
Adjournment 5.3 Agenda Distribution Agendas will be circulated to Committee of Adjustment members and posted on the Township of South Frontenac Website (Civic Web Portal) by 4:00 p.m., the Friday prior to the Committee meeting.

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5.4 Election of Officers The Committee of Adjustment will meet as soon as possible after the day of the inaugural meeting of Council and/or in December each subsequent calendar year to formulate its recommendations regarding Chair and Vice-Chair from its membership for a term commencing December 1st and terminating November 30th or until a successor is appointed. For the purpose of clarity, a member of the Committee who served as Committee Chair or Vice-Chair may be reappointed as Committee Chair or Vice-Chair. 5.5 Location of Meetings Committee of Adjustment meetings are held in the Council Chamber at the Town Hall, 4432 George Street, Sydenham unless otherwise advertised. 5.6 Virtual Participation – Committee Members Committee members are expected to attend meetings in person. If a Committee Member is either ill or away from the municipality, they may participate virtually in the meeting provided that they have made arrangements with the Clerk’s Department prior to the meeting. Applicants and their agents as well as members of the public may participate virtually. 5.7 Duties and Responsibilities (a)

Chair • Presides at all Committee of Adjustment hearings and meetings and exercises authority and performs duties as required. • Provides guidance and leadership to the Committee in the completion of its mandate. • Ensures that decorum is maintained at each hearing and meeting and that rules of procedure and conduct are observed.

(b)

Vice Chair • Acts in the Chair’s absence and assumes the roles and responsibilities of the Chair.

(c)

Committee Members • Review applications sent to them in advance of the hearing. • Visit the site of applications prior to the hearing. • Attend Committee of Adjustment hearings, consider applicant, agency and public comments, make decisions in public regarding applications and sign the decisions. • Contribute time, knowledge, skill and expertise to fulfill the Committee mandate. • Are cognizant of any conflict of interest or perceived conflict in terms of issues that may serve to benefit them personally. • Act to protect the privacy of individuals with respect to personal information contained in application forms and information circulated to the Committee and to ensure that personal information is used solely for the processing of the application.

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(d)

Secretary-Treasurer (non-voting position) • Provides administrative and legislative support • Review all applications for processing • Distribute the agenda and public notice • Record and circulate the minutes • Issue decisions

(e)

Senior Planner and Planner (non-voting position) • Act as subject matter expert and provide information to assist the Committee of Adjustment in reaching decision. • Prepare reports outlining the consistency and conformity with relevant planning policies and provide a recommendation on each application to the Committee.

6.0 General Provisions Governing Community Committees Outlined in Schedule E Except as otherwise provided for in this by-law, all Community Committees outlined in Schedule E must conform to the rules governing the procedures of a meeting of Council as outlined in the ‘Procedure By-Law’. The rules of procedure outlined in the ‘Procedure By-Law’ can be suspended by a majority affirmative vote of the members of a Committee who are present and voting. The rules of this By-Law can be suspended by a majority affirmative vote of the members of a Committee (excluding the Committee of the Whole) who are present and voting. 6.1 Appointment of Recording Secretary Each Community Committee must appoint a Recording Secretary at the first meeting of each year. The Community Committee must provide the Clerk’s Department with the name and contact information of the Recording Secretary. 6.2 Role of the Recording Secretary The Recording Secretary will conduct their duties in accordance of the Municipal Act and all other relevant legislation. The Recording Secretary will prepare an agenda utilizing the agenda template provided by the Clerk’s Department in accordance to Sections 6.3. and 6.4. of this By-law. The Recording Secretary will produce Minutes in accordance to Section 6.4. of this Bylaw which include attendance, a summary of discussions, all resolutions, decisions and other proceedings utilizing the minutes template provided by the Clerk’s Department. It is the responsibility of the Recording Secretary to report to Council on all matters connected with their duties or referred to them by the Council.

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The Agenda of every Community Committee outlined in Schedule E of this By-law will be structured as follows: 1) 2) 3) 4) 5) 6) 7) 8)

Call to Order Approval of the Agenda Confirmation of Minutes Disclosure of Pecuniary Interest Business Correspondence Date of Next Meeting Adjournment

6.4 Agenda and Minutes Process Community Committee agendas must be posted on the Events Calendar on the Township of South Frontenac Website by 2:00 p.m. of the Friday the week prior to the meeting. Note: The agenda will be posted by the Township Communications Officer. Community Committee minutes are to be provided to the Clerk’s Department within one week of the meeting for inclusion in the Council Agenda. 6.5 Election of Officers Each Committee will meet as soon as possible after the day of the inaugural meeting of Council and/or in December each subsequent calendar year to formulate its recommendations regarding Chair and Vice-Chair from its membership for a term commencing December 1st and terminating November 30th or until a successor is appointed. For the purpose of clarity, a member of the Committee who served as Committee Chair or Vice-Chair may be reappointed as Committee Chair or Vice-Chair. 6.6 Order of Debate/Deliberation i. ii. iii. iv. v.

Introduction of Business Item Questions from the Committee Put Motion on the Floor Deliberations Vote

6.7 Location of Meetings – Open to the Public The location of the meeting will be determined by the respective Community Committee. It being understood that the meeting is to be held in a facility that is both accessible and open to the public. 6.7 Financial Administration (a) All cash revenues and expenditures either raised by the Community Committee or approved by the Community Committee, can flow through a separate set of accounts

Page 187 of 215 Township of South Frontenac By-Law Number 2023-XX “Committee By-law” Page 13 of 25 in the Township subledger, however the Township is not responsible for approvals of these funds. (b) If at any time any of the revenues or expenditures are in contravention of the Municipal legislation, the Township will notify the Community Committee and not issue payments or accept any payments. (c) No Community Committee may contract or utilize the Township resources without prior approval from the relevant Township of South Frontenac director(s). 7.

Committee Terms of Reference and Composition

8.0 Committees Reporting to Council – Schedule ‘A’ 8.1 The composition and terms of reference for Committees Reporting to Council established by the Township of South Frontenac are in accordance with Schedule “A”, attached hereto and forming a part of this By-Law. 8.2 Committees defined under Schedule “A” are supported by the Clerk’s Department. 9.0 Agencies and Boards With Council Appointees – Schedule ‘B’ 9.1 The Agencies and Boards to which Council makes appointments, but are not Committees of Council, are included in Schedule ‘B’, attached hereto and forming a part of this ByLaw. These Committees are bound by the rules established by their governing body. 10.0 Legislated Committees and Boards – Schedule ‘C’ 10.1 The composition and terms of reference for Legislated Committees and Boards are in accordance with Schedule “C”, attached hereto and forming a part of this By-Law. 10.2 Committees defined under Schedule “C” are supported by the Clerk’s Department. 11. Committee of Adjustment – Schedule ‘D’ 11.1 The composition and terms of reference for the Committee of Adjustment are in accordance with Schedule “D”, attached hereto and forming a part of this By-Law. 11.2 The Committee of Adjustment is supported by the Secretary-Treasurer. 12. Community Committees – Schedule ‘E’ 12.1 The composition and terms of reference for Community Committees are in accordance with Schedule “E”, attached hereto and forming a part of this By-Law. 12.2 Committees defined under Schedule “E” are primarily supported by the Recording Secretary.

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13.1 Committee Members are entitled to remuneration in accordance with Schedule “F” attached hereto and forming a part of this By-Law. It being understood that remuneration for members of Council is governed by By-law 2007-15, “A By-Law to Provide for the Remuneration for Members of Council” as updated by resolutions 2018-18-06 and 201918-17. 13.2 Committee Members are required to submit documentation provided by the Township of South Frontenac on a monthly basis to the Clerk. 14.

That this By-law shall come into force and take effect upon the date of final passing.

That all other by-laws, policies and resolution related to the governance of Township of South Frontenac boards and committees with exception of By-law 2017-76 be repealed. Read a First and Second Time this 10th day of January, 2023. Read a Third Time, Signed, Sealed and Finally Passed this 10th day of January, 2023. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Clerk

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Schedule A – Committees Reporting to Council Committee Name: Heritage Advisory Committee Reporting To: Council Composition (As Appointed by Council): One (1) member of Council and between Four (4) and Eight (8) Members of the Public Term of Appointment: Term of Council Meeting Schedule: Fourth Thursday of the following Months; January, April, July, October at 1:00 p.m. Mandate/Terms Of Reference: The Committee shall study and report to Council on matters which include, but are not limited to issues related to: •

• • • •

• • •

To advise and assist Council on matters relating to Part IV (conservation of properties of architectural and / or cultural heritage value or interest) and Part V (identification of a potential Heritage Conservation District) of the Ontario Heritage Act. Specifically, a Heritage Committee would be engaged: o during the heritage designation process for individual properties and for districts; o on applications to alter heritage designated properties; o on applications to demolish or remove heritage designated properties; o on applications to repeal designation by-law of a heritage designated property. Note: The Committee may only consider applications for the designation of properties under Part IV of the Ontario Heritage Act which have the support of the property owner or as requested by Council. To identify properties and features which have architectural and/or cultural heritage value or interests. To assist with the registration of properties which have been identified as having architectural and / or cultural heritage value or interests. To assist and advise Council on the research, education/training, promotion and celebration of the heritage of South Frontenac and the area’s rural traditions and values. To initiate programs such as interpretive plaques showcasing heritage locations and features, historical walking tours, Doors Open events and similar celebrations of heritage which contribute to the overall sense of place and appeal of South Frontenac as a place to live and visit. To explore financial assistance programs related to the conservation of heritage properties and features. To assist and advise Council on changes to Official Plan policies and Zoning Bylaw regulations related to heritage matters. To assist and advise Council on proposals for adaptive reuse of properties and features having architectural and / or cultural heritage value or interests.

Page 190 of 215 Township of South Frontenac By-Law Number 2023-XX “Committee By-law” Page 16 of 25 • To facilitate and assist with communication with local and regional heritage interests and the exchange of ideas and expertise through cooperation, partnership and consultation. • To prepare an Annual Work Plan and Budget estimates for Council’s consideration. • To carry out other assigned duties and responsibilities identified by Council related to heritage matters.

-and furtherTo consider such similar matters as may be directed by Council, or referred by the Clerk from time to time.

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Schedule A – Committees Reporting to Council

Committee Name: Recreation & Leisure Services Advisory Committee Reporting To: Council Composition (As Appointed by Council): Two (2) members of Council and Nine (9) members of the public Terms of Appointment: Term of Council Meeting Schedule: Fourth Thursday of the following Months; February, May, Aug, November at 6:00 p.m. Mandate/Terms of Reference: The Committee shall study and report to Council on matters which include, but are not limited to issues related to: • Advise Council in the implementation of the recommendations of the Recreation, Parks, and Leisure Master Plan. This will include an annual review of the recommendations and setting specific goals towards achieving the recommendations. • Act as a conduit between the community and Council. The committee will support and guide residents through the process of successfully presenting ideas and needs to Council. • Assist with the coordination and execution of Township-led events and programs. • Provides input to the annual recreation capital and operating budget from an asset management perspective, prioritizing recommendations for budget inclusion based on actual usage, community needs, and recommendations from the Recreation, Parks, and Leisure Master Plan. • Support community recreation education initiatives, including the annual Community Services and Activity Guide, the Recreation and Leisure Services Fair, and the Annual Volunteer Appreciation program. -and furtherTo consider such similar matters as may be directed by Council, or referred by the Clerk from time to time.

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Schedule A – Committees Reporting to Council

Committee Name: Lake Ecosystem Advisory Committee Reporting To: Council Composition (As Appointed by Council): Two (2) members of Council and Six (6) representatives from lake associations which have been official endorsed by their respective lake association; it being understood that lake associations be limited to one member and Two (2) members of the public who own and/or reside on a lakeshore property and/or that possess specific knowledge or expertise beneficial to the mandate of the Lake Ecosystem Advisory Committee. Note: One (1) representative from local Conservations Authorities or their designate, at the discretion of that Conservation Authority may support the Committee as a resource. Term of Appointment: Term of Council Meeting Schedule: Fourth Thursday of the following Months; March, June, September, December at 6:00 p.m. Mandate/Terms Of Reference: The Committee shall study and report to Council on matters which include, but are not limited to issues related to: •

• • • • • •

To host an annual Lake Associations Forum where members of local Lake Associations and other lakeshore residents can network with one another other, share best practices, voice common concerns, discuss emerging trends, and provide feedback to the Committee regarding Township policy, strategic plans and budgets; Each year prior to September 30, to compile and provide to Township Council and Senior staff a submission relating to the next year’s budget and strategic plan implementation activities related to the mandate of the Committee; To advise on the development of a Lake Study Grant program, in collaboration with Township staff, for recommendation to Council before the end of 2020; To coordinate the collection of feedback from Lake Associations and other lakeshore owners and residents, as deemed necessary to fulfill its assigned duties and functions; To provide periodic advice or recommendations to the Township on items referred to it by Senior Staff or Township Council; To foster meaningful, respectful and productive working relationships between local Lake Associations, their members, other lakeshore residents, and municipal elected officials and staff; Members may conduct research, analyse information, participate in outreach activities, and undertake other tasks related to the Committee’s mandate; -and further-

To consider such similar matters as may be directed by Council, or referred by the Clerk from time to time.

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Schedule B - Agencies and Boards with Council Appointees 1.

The Cataraqui Region Conservation Authority - 2 members of Council, appointed for the term of Council. This body sets policies and reviews the operations of the Conservation Authority pursuant to the Conservation Authorities Act of Ontario.

The Quinte Conservation Authority – 1 member of Council, appointed for the term of Council. This body sets policies and reviews the operations of the Conservation Authority pursuant to the Conservation Authorities Act of Ontario.

The Rideau Valley Conservation Authority – 1 member of Council, appointed for the term of Council. This body sets policies and reviews the operations of the Conservation Authority pursuant to the Conservation Authorities Act of Ontario.

The Frontenac Community Area Board - 2 members of Council, appointed for the term of Council. The Board sets policy reviews arena operations and approves monthly financial statements.

The Southern Frontenac Community Services Board - 2 members of Council, appointed for the term of Council. The Board of Directors of Southern Frontenac Community Services, while ultimately responsible for all aspects of the organization’s work and functions, is a governing Board. It is primarily focused on policy direction intended to ensure the continuing capacity to provide the services needed by vulnerable people and families in its catchment area. Note: Members of Council appointed to the Southern Frontenac Community Services Board represent the Township of South Frontenac in an non-voting capacity.

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Schedule C - Legislated Committees

Committee Name: Police Services Board Reporting To: Not Applicable Composition (As Appointed by Council): The Mayor, one member of Council, one member of the public and one person appointed by the Lieutenant Governor in Council. Terms of Appointment: Term of Council with the exception of appointments made by the Lieutenant Governor Meeting Schedule: Third Thursday of the following Months; February, May, Aug, November at 9:00 a.m. Additionally, an Annual General Meeting is held annually in November. Mandate/Terms of Reference: Under the Police Services Act, for every municipality that maintains a police force, there is a requirement for a Police Services Board. This Board provides civilian governance of the municipal police force pursuant to the Police Services Act. Its responsibilities include determining objectives and priorities with regard to police services in the municipality and establishing policies for the effective management of the police force.

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Schedule C - Legislated Committees

Committee Name: Compliance Audit Committee Reporting To: Clerk Composition: The committee shall be composed of not fewer than three and not more than seven members and shall not include, (a) employees or officers of the municipality or local board; (b) members of the council or local board; (c) any persons who are candidates in the election for which the committee is established; or (d) any persons who are registered third parties in the municipality in the election for which the committee is established. Terms of Appointment: Term of Council Meeting Schedule: As Required Mandate/Terms of Reference: Under the Municipal Elections Act, the Township is required to establish a Compliance Audit Committee. The committee will consider applications from electors who believe that a candidate in the Municipal Election has contravened the campaign finance rules under the Municipal Elections Act. 88.37 (1) A council or local board shall establish a compliance audit committee before October 1 of an election year for the purposes of this Act. 2016, c. 15, s. 66.

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Schedule D – Committee of Adjustment

Committee Name: Committee of Adjustment Reporting To:

Not Applicable

Composition (As Appointed by Council): Four (4) members of Council; representative of the four Township Districts and Four (4) members of the public Term of Appointment: Members of Council; Appointed Annually, Members of the Public; Term of Council Meeting Schedule: Second Thursday of the month (February to December) at 6:00 p.m. Mandate/Terms of Reference: The Committee of Adjustment is a quasi-judicial body. As legislated by the Planning Act, the Committee of Adjustment shall hold public hearings and to make decisions on applications for: • Minor variances • Enlargements or extensions of legal non-conforming uses • Consents (severances) Operation The Committee of Adjustment may authorize minor variances from the zoning by-law, permit extensions and enlargements to legal non-conforming uses, and grant consents (severances). Decisions are made considering the following:

An application for Minor Variance consider the following “four tests”: • Whether the variance is minor; • Whether the variance is desirable for the appropriate development or use of the land, building or structure; • Whether the general intent and purpose of the Zoning By-law is maintained; and • Whether the general intent and purpose of the Official Plan is maintained. The Committee may impose conditions in authorizing a minor variance.
An application for permission to enlarge or extend a building or structure that is a legal non-conforming use, or for a change in legal non-conforming use, consider the following tests: • Whether the enlargement is desirable for the appropriate development or use of the land, building or structure; and • Whether the enlargement would have an adverse impact on the neighbourhood The Committee may impose conditions in permitting an enlargement to a legal non-conforming use.
An application for Consent to Sever a property or for any agreement, mortgage or lease that extends for more than 21 years under Section 53 of the Planning Act: • Must have regard to the same matters as for a Plan of Subdivision when considering an Application for Consent (s.51(24));

Page 197 of 215 Township of South Frontenac By-Law Number 2023-XX “Committee By-law” Page 23 of 25 • The Committee may impose conditions to the approval of a severance. 4. Applications for Validation of Title and Power of Sale; 5. Having regard to Provincial Policy Statements (PPS), the County of Frontenac Official Plan and the South Frontenac Official Plan and Zoning By-law. 6. The Committee shall follow the Township of South Frontenac Committee By-law and Council Procedure By-law. Notice A ‘notice of the decision’ is circulated following the meeting and all Committee of Adjustment decisions made under the Planning Act are subject to appeal to the Local Planning Appeal Tribunal. The Committee must also satisfy requirements concerning notice, public hearings, notice of decisions and recording of proceedings. No third party appeals are accepted pursuant to Bill 23. Hearings The goal of the Committee of Adjustment is to provide for and conduct a fair hearing by: • Allowing anyone wishing to speak to an application an opportunity to do so. • Giving due diligence to the consideration of each application. • Openly having all discussions about each application and making all decisions in public at the hearing. • Making rational decisions with appropriate, well-thought-out conditions. • Clearly stating the reasons for the decisions. Quorum Notwithstanding the South Frontenac Township Procedure By-law, consistent with the Planning Act, three members constitute a quorum for consent, minor variance, and legal non-conforming use applications. Voting Voting is by simple majority on the application. A tie vote means the application is refused.

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Schedule E - Community Committees 1.

The Battersea Pumpkin Festival – 1 member of Council, appointed for the term of Council. Members of the public are appointed by Council for the term of Council. This Community Committee is responsible for the organization of the annual festival.

The Bellrock Community Hall Committee– 1 member of Council, appointed for the term of Council. Members of the public are appointed by Council for the term of Council. This Community Committee is responsible for the operation of the Bellrock Community Hall.

The Harrowsmith Beautification Committee – 1 member of Council, appointed for the term of Council. Members of the public are appointed by Council for the term of Council. This Community Committee will act as an executive committee, working with other committees (Harrowsmith and District Social and Athletic Club) and individuals who volunteer to assist with events sponsored by the Committee.

The Portland Community Caring– 1 member of Council, appointed for the term of Council. Members of the public are appointed by Council for the term of Council. This his Community Committee is responsible for the operation of the Hartington Community Caring Centre Second Hand Store.

The South Frontenac Museum Board– 1 member of Council, appointed for the term of Council. Members of the public are appointed by Council for the term of Council. This Community Committee is responsible for the operation of the South Frontenac Museum.

The South Frontenac Rides – 1 member of Council, appointed for the term of Council. Members of the public are appointed by Council for the term of Council. This Community Committee works to promote cycling within South Frontenac Township.

The Verona Community Association – 1 member of Council, appointed for the term of Council. Members of the public are appointed by Council for the term of Council. The Community Committee promotes community involvement and welfare.

The Verona Medical Center– 1 member of Council, appointed for the term of Council. Members of the public are appointed by Council for the term of Council.

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Schedule F – Remuneration Schedule

Committee or Board

Meeting and Associated Site Visits

Mileage

Other

(Includes Mileage for Site Visits and Meeting)

Heritage Advisory Committee

50.00 (Meeting)

0.55 per KM

Not Applicable

Lake Ecosystem Advisory Committee

50.00

0.55 per KM

Not Applicable

Recreation & Leisure Services Advisory Committee

50.00

0.55 per KM

Not Applicable

Police Services Board

Not Applicable

600.00

50.00 (Total: Site Visits Associated with Meeting)

Honorarium (Applies to NonMembers of Council)

Committee of Adjustment

50.00 (Meeting)

0.55 per KM

Not Applicable

50.00 (Total: Site Visits Associated with Meeting)

Community Committees

Not Applicable

Page 199 of 215

Page 200 of 215

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-XX A BY-LAW TO AMEND BY-LAW 2017-76, “A BY-LAW TO PROVIDE FOR GOVERNING THE PROCEEDINGS OF THE COUNCIL, THE CONDUCT OF MEMBERS AND THE CALLING OF MEETINGS”

WHEREAS Council desires to update By-law 2017-76; NOW THEREFORE the Corporation of the Township of South Frontenac enacts as follows: 1.

By-law 2017-76, “A By-Law To Provide For Governing The Proceedings Of The Council, The Conduct Of Members And The Calling Of Meetings” is hereby amended as follows: Schedule A is amended by deleting Section 7.0-Committees in its entirety; and Schedule A is further amended by adding a revised Section 7.0 Committees to read as follows: “7 - COMMITTEES a)

APPLICATION OF THIS BY-LAW TO COMMITTEES - The rules governing the procedures of Council and the conduct of Members as set out in this By-Law shall be observed in all Committees in so far as they are applicable or as otherwise provided for in the Committee By-Law.

EXTERNAL COMMITTEES/BOARDS - Council may from time to time appoint, by resolution, individuals to external committees or boards. The term of office for community members shall be two terms, the length of which will be decided by Council. Terms are to be staggered such that there is always a productive mix of experienced and new volunteer members.

QUORUM - A quorum shall be a majority of those appointed to a Committee by Council. A majority is more than half of the total number of those appointed to the Committee.

COMMENCEMENT OF MEETINGS - If a Committee Chair or Committee ViceChair is not present within fifteen minutes from the time of the opening of the Committee meeting, the members present will elect another member of the Committee to preside. That member will discharge the duties of the Presiding Officer for that meeting, or until the arrival of the Committee Chair or Vice-Chair.

VOTING - Any member, including the Committee Chair, may propose or second a motion. When the Committee Chair proposes a motion, he or she must vacate the chair to the Vice-Chair of the Committee during the debate on the motion and resume the chair following the vote. All members will vote on all motions except when disqualified by reasons of pecuniary interest or otherwise.

Page 201 of 215

DUTIES - Council may discharge from responsibility any Committee, which refuses or neglects to give due consideration to any matter before it. Council may then allot such responsibility to another Committee.

Clerk or Secretary Treasurer, Committee of Adjustment to Preside at First Meeting - The Clerk or Secretary Treasurer shall preside at the first Meeting of each Committee or Board in each calendar year for the purpose of electing the Chair of that Committee. Upon election, the Chair shall preside at the Meeting.”

This By-law will come into force and take effect on the date of its passing.

Given First and Second Readings: January 10, 2023 Given Third Reading signed and sealed January 10, 2023 THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Clerk

Page 202 of 215 BELLROCK HALL MEETING NOV 3, 2022 Present: Sjoukje van der Laan, Doug Morey, Dan and Kaye Traynor, Celine Hayes, Carmel Orr, Debbie Twiddy. Welcome to new committee members Sjoukje, Kaye and Dan. A contact list will be sent to them and keys to the hall issued. Treasurer: Expenses: water test, plus $52.40 for supplies taken from petty cash. Some of these supplies will be used for the Nov 6 fiddle concert event. $200 paid for insurance. Balance as of Nov 1: Petty cash. $468.41 South Frontenac account: $1000 deposited (from Lions’ Club for our participation in the car show) $300 hall rental income deposited. Balance not available at this time. Report on Harvest festival: Fall festival raised $363.30. Thanks to Dan and Wally for the last-minute repair to the oven. A big thanks to all of the volunteers who made this happen. It was well-attended. Garden work: Thanks to Kaye and Dan for their work on the outside landscape and also inside, clearing up and organising the hall. Thanks to Heather for the bulbs in the front garden There are a lot of invasive plants in the community garden. Will plan a work party before freeze-up to clear them out. . Work party to be organised for Nov 12 and 13 at 11 am. Volunteers requested. Debbie to send out email: Sjoukje to send out WhatsApp message. Nov 6 concert: 8 prizes available for the draw. We need to set up chairs, to be done Saturday. We need to have someone here to welcome the fiddlers. Baked treats and maybe sandwiches for the performers. To be confirmed by Debbie. Insurance: We negotiated a new policy with our existing insurance company, so the price is now $600/year. Building and contents replacement are not covered but liability is. $200 already paid for current year. Shutting down the hall: Hall will be shut down some time after the Nov 6 concert. Debbie to contact Howard to see if he can help us drain the water lines. Dan will help and also learn how to do it. Debbie to buy antifreeze. We will remove the filter and UV light, replace both in the spring. Sjoukje and Ben don’t need running water for their project over the winter. Rental of Hall by Sjoukje and Ben van der Laan: Their rental of the hall starts Nov 7, 2022. Rent for November reduced by 25% as they are not using it the first week. Rental ends on March 31. Rent to be $400 per month plus heat and snow removal expenses. They have their own insurance. Water quality after Oct 29 fire next door: Debbie will ask Stan Ritchie about water quality after the fire. Should we be testing for contaminants? Girl Guide Rental: Because of the fire on Oct 29, 2022, the Guides have been offered a free rental for their next weekend event.

Page 203 of 215 Cultural Heritage status: Bellrock hall received a letter from the township inviting us to apply for heritage status. An informal work party will be planned to discuss and perhaps sort some of the documents. Next “official” committee meeting some time in mid-March 2023.

Page 204 of 215

To: Council Prepared by: Development Services Department Date of Meeting: December 20, 2022 Subject:

Dedication and Assumption of Morgan Drive, Plan 13M88, Valleyview Estates Subdivision

Summary By-law 2022-104 authorizes the assumption and dedication of the road, Morgan Drive, as it has been developed and built to standard and Township staff are satisfied with the final acceptance of the works for the Valleyview Estates subdivision.

Recommendation It is recommended that Council pass By-law 2022-104 to dedicate and assume Morgan Drive within the Valleyview Estates subdivision, 13M88, for the purposes of public use as a common and public highway.

Background The Subdivision Agreement for Valleyview Estates was entered into on May 24, 2012. Subsequently Plan 13M88 was registered on July 20, 2012. The subdivision agreement deeded Blocks 23 and 24 at the end of Morgan Drive as 0.3 metre reserves. It also deeded Block 22 to the Township for the purpose of stormwater management. Plan 13M88 named and deeded Morgan Drive to the Township when it was registered. By-law 2022-104 authorizes the assumption and dedication of the road, Morgan Drive, now that it has been developed and built to standard and Township staff are satisfied with the final acceptance of the works for the Valleyview Estates subdivision.

Discussion/Analysis Staff are satisfied that Morgan Drive within the Valleyview Estates Subdivision is laid out and properly constructed in accordance with the Township’s road construction standards and the road specifications in the Subdivision Agreement. Ainley Group undertook an inspection of the site works performed at the Valleyview Estates Subdivision on May 27, 2022. The inspection outcomes were reviewed against the requirements of the subdivision agreement. A report from July 2022 identified a number of deficiencies including those related to the stormwater management facility (e.g. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 205 of 215 Township of South Frontenac Staff Report - Dedication and Assumption of Morgan Drive, Plan 13M88, Valleyview Estates Subdivision

confirmation the pond was constructed in accordance with the environmental compliance approval). All of the deficiencies were required to be addressed prior to staff recommending assumption of the road. Development Services staff, Public Services staff and Ainley Group were in agreement on a resolution of the noted deficiencies. The developer, Rob Morgan, rectified all deficiencies by November 2022. On December 9, 2022, Public Services staff advised Development Services staff that they are satisfied the outstanding deficiencies have been addressed. Public Services staff are also satisfied with the condition of Morgan Drive to be assumed as a municipal road. As such, Development Services is now recommending Council pass a by-law to dedicate and assume Morgan Drive as a municipal road.

Financial Implications The Township of South Frontenac is already performing winter maintenance on the road within the subdivision. Once dedicated and assumed, the Township will be responsible for the cost of any future maintenance.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Notice/Consultation The following staff have been consulted in the preparation of this report:

W. Troy Dunlop, Manager of Technical Services and Infrastructure, Public Services

Attachments Attachment #1 - Map showing location of Valleyview Estates Plan of Subdivision Attachment #2 - Plan 13M88 Attachment #3 - By-Law 2022-104 www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 206 of 215 Township of South Frontenac Staff Report - Dedication and Assumption of Morgan Drive, Plan 13M88, Valleyview Estates Subdivision

Attachment #4 - Memorandum from Public Works

Approvals Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:

Brad Wright Director of Development Services

Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Attachment 1. Location of Valleyview Estates Subdivision

Legend Road Highway Major Road Secondary Road Ferry Route

Assessment Parcels Settlement Area Citations

0.9

0.46

0.9 Kilometers

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Notes

Page 207 of 215

1: 18,056

Page 208 of 215 Attachment 2. Registered M-Plan for Valleyview Estates Subdivision

Page 209 of 215

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-104 BEING A BY-LAW TO DEDICATE AND ASSUME AS COMMON AND PUBLIC HIGHWAY CERTAIN LANDS IN THE TOWNSHIP OF SOUTH FRONTENAC, PURSUANT TO SECTIONS 26, 28 & 31(6) OF THE MUNICIPAL ACT, 2001. WHEREAS certain lands in the Township of South Frontenac were deeded to the Township of South Frontenac for the purpose of dedicating them to public use as common and public highways; AND WHEREAS the Municipal Act, S.O, 2001, c. 25, sections 26 & 28 identifies all road and allowances, highways, streets and lanes shown on a registered plan of subdivision as highways, and gives the municipality jurisdiction over said highways; AND WHEREAS Council wishes to enact a by-law for the purpose of assuming the lands as part of the public highways to be maintained by the municipality; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: Those lands herein described are dedicated as common and public highways and the lands are assumed as part of the public highways to be maintained by the municipality. 1.

Morgan Drive, Plan 13M88, former Geographic Township of Loughborough, now Township of South Frontenac, Frontenac County being all of PIN 36276-0534; and

This by-law shall come into force and take effect on the date of registration of this by-law. Dated at the Township of South Frontenac this 20th day of December, 2022. Read a first and second time this 20th day of December, 2022. Read a third time and finally passed this 20th day of December, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 210 of 215 Public Services 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 Ext 3333 tdunlop@southfrontenac.net

MEMORANDUM Date:

December 9, 2022

To:

Brad Wright, Director of Development Services

From:

W. Troy Dunlop, C.E.T., Manager of Technical Services and Infrastructure

RE:

Valleyview Subdivision (Plan 13M-88) – Final Acceptance of Works

The Public Services Department has been working closely with the Development Services Department and the Ainley Group on the resolution of the remaining issues relating to the Valleyview (Morgan Subdivision) registered under Plan 13M-88. On July 8th, 2022 a list of the final deficiencies was prepared for the subdivision by Ainley and was issued to Claire Dodds and subsequently forwarded to the proponent (Rob Morgan) (see attached). A copy of the original letter has been attached for reference. Mr. Morgan has been working on resolving the deficiencies over the summer and the last of which have been addressed in November. At this time, we can confirm the following: • • • •

Finance has confirmed receipt of cash-in-lieu of parkland on July 20, 2012 Easements for drainage have been registered Surveyors Certificate has been supplied by Hopkins Chitty (see attached) As-builts have been supplied in terms with agreement with Development Services

Please accept this memo for the purposes of issuance of “Final Acceptance” for the identified phases and our recommendation that Development Services release remaining securities and prepare the corresponding reports and bylaws for assumption of the works. Sincerely,

W. Troy Dunlop, C.E.T. Manager of Technical Services & Infrastructure Cc

Kyle Bolton, Director of Public Services www.southfrontenac.net Natural, Vibrant and Growing – a Progressive Rural Leader.

Page 211 of 215

To: Council Prepared by: Office of the Chief Administrative Officer Date of Meeting: December 20, 2022 Subject: Appointment of Clerk and Municipal Law Enforcement Officer

Summary Staff are recommending that Council approve By-law 2022-105 and By-law 2022-106 in order to appoint Louise Fragnito as Clerk and James Thompson as a Municipal Law Enforcement Officer.

Recommendation

That By-law 2022-105 being a By-law to appoint a Clerk be given first and second reading.
That By-law 2022-105 be given third reading, signed and sealed.
That By-law 2022-106 being a by-law to appoint a municipal law enforcement officer for the Township of South Frontenac be given first and second reading.
That By-law 2022-106 be given third reading, signed and sealed.

Background Not applicable.

Discussion/Analysis Staff are recommending that Louise Fragnito be appointed as Clerk effective December 22, 2022 due to the retirement of Angela Maddocks. Louise Fragnito will fulfill the duties of Clerk as outlined in Section 228 of the Municipal Act until the recruitment process associated with the position of Clerk is completed. Additionally, staff are recommending that James Thompson be appointed as a municipal law enforcement officer for the Township of South Frontenac. Frontenac Municipal Law Enforcement will remain responsible for the day-to-day by-law enforcement services in the municipality. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 212 of 215 Township of South Frontenac Staff Report - Appointment of Clerk and Municipal Law Enforcement Officer

Financial Implications None

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Notice/Consultation Not applicable

Attachments By-law 2022-105 – Appoint a Clerk By-law 2022-106 – Appoint a Municipal Law Enforcement Officer

Approvals Prepared by James Thompson Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 213 of 215

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-105 A BY-LAW TO APPOINT A CLERK WHEREAS Section 228 (1) of the Municipal Act, 2001, as amended, provides that Councils shall appoint a Clerk whose duty it is to record, without note or comment, all resolution, decisions and other proceedings of Council; if required by any member present at a vote, to record the name and voter of every member voting on any matter in question; to keep the originals or copies of all by-laws and of all minutes of the proceedings of the council; to perform the other duties required under this or under any other Act; and to perform such other duties as assigned by the municipality; AND WHEREAS Council deems it to be wise and expedient to appoint a Clerk as a result of the retirement of Angela Maddocks and to allow for interim recruitment, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

THAT Louise Fragnito is hereby appointed as Clerk for the Corporation of the Township of South Frontenac effective December 22, 2022.
THAT By-law 2018-71 be repealed.
This By-law shall come into force and take effect on December 22, 2022. Dated at the Township of South Frontenac this 22nd day of December, 2022. Read a first and second time this 22nd day of December, 2022. Read a third time and finally passed this 22nd day of December, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal Mayor

Angela Maddocks Clerk

Page 214 of 215

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-106 A BY-LAW TO APPOINT A MUNICIPAL LAW ENFORCEMENT OFFICER FOR THE TOWNSHIP OF SOUTH FRONTENAC

WHEREAS Section 15(1) of the Police Services Act, Chapter P. 15, as amended, permits municipal councils to appoint persons to enforce the by-laws of the municipality; AND WHEREAS the Council of the Township of South Frontenac deems it expedient to appoint municipal law enforcement officers to enforce the by laws of the municipality; NOW THEREFORE the Corporation of the Township of South Frontenac enacts as follows:

That James Thompson be appointed as a Municipal Law Enforcement Officer for the Township of South Frontenac.
This By-law will come into force and take effect on the date of its passing. Given First and Second Readings: December 20, 2022 Given Third Reading signed and sealed December 20, 2022 THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Clerk

Page 215 of 215

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-107 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE SPECIAL COUNCIL MEETING OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON DECEMBER 20, 2022 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on December 20, 2022 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held December 20, 2022 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on December 20, 2022 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Read a first and second time this 20 day of December 2022. Read a third time and finally passed this 20 day of December, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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