Council - 20 Feb 2024 - Agenda

Body: Council Type: Agenda Meeting: Regular Date: February 20, 2024 Collection: Council Agendas Municipality: South Frontenac

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Page 1 of 101

Township of South Frontenac Council Meeting Agenda

TIME: DATE: PLACE:

7:00 PM, Tuesday, February 20, 2024 Council Chambers/Virtual Via Zoom .

Call to Order

a)

Resolution

That the Council meeting of February 20, 2024 be called to order at ___ p.m. 2.

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

a)

Resolution

That the agenda be approved. 4.

Scheduled Closed Session

Recess

Public Meeting

a)

Resolution - Public Meeting to Order

b)

Notice of Collection

c)

Request for Lane Name Change – Neill Lane to James Thomas Lane

d)

Resolution - Close Public Meeting

Delegations

Briefings

a)

Representatives from Utilities Kingston will be present to speak to Council regarding 2023 Sydenham Water Annual Summary Report.

Approval of Minutes

a)

Resolution

5 - 15

That the Minutes of the February 6, 2024 Council meeting be approved, as presented. 10.

Reports Requiring Action

a)

2023 Sydenham Water Annual Summary Report

16 - 26

That Council receive the 2023 Annual Summary Report for the Sydenham Water Treatment Plant as required by the terms and conditions outlined in Schedule 22 of Ontario Regulation 170/03 for Drinking Water Systems. b)

Request for Lane Name Change – Neill Lane to James Thomas Lane

27 - 29

Page 2 of 101

That Council give consideration to the comments received during the public meeting and the information provided in Report Number 2024-025 in advance of providing further direction to staff regarding this matter. c)

Appointment of Member of Council to Rideau Valley Conservation Authority Board

30 - 31

That Councillor ____________________ be appointed to the Rideau Valley Conservation Authority Board for the term of Council. d)

Proposed Amendments to Council Procedure By-law

32 - 52

That Council approve Exhibit “A” in principle to permit the proposed amendments outlined in the draft by-law (Exhibit “A”) to be circulated in advance of the public meeting; and That Council direct staff to provide notice with respect to a public meeting to be held on April 2, 2024, in accordance with By-law 2016-73, regarding proposed amendments to the Council Procedure By-law, (By-law 2017-76). e)

Request for Extension of Approval – Shield Shores Draft Plan of Condominium 10CD-2016/001

53 - 75

That South Frontenac Council recommend the County of Frontenac extend draft plan approval for a period of one year for application 10CD-2016/001, subject to the conditions approved by the County of Frontenac on May 15, 2019, and direct the Clerk to forward this resolution to the County Clerk. f)

Snow Blower Attachment

76 - 77

That Council authorize a budget increase to capital project 23-77 for the purchase of a snow blower attachment in the amount of $10,000 to be funded from the savings on capital project 24-22. 11.

Advisory Committee Reports or Minutes

Reports Requiring Approval of By-laws

a)

Noise By-law Amendment – Exemption Process

78 - 85

That By-law 2024-15, attached as Exhibit A being a By-law to “A By-Law to Amend ByLaw 2015-41, As Amended, ‘A By-law to Prohibit and Regulate Noise Within the Township of South Frontenac’”, be given first and second reading; and That By-law 2024-15 be given third reading, signed and sealed. b)

Zoning By-law Amendment Application PL-ZBA-2023-0136, Ashworth and Cochrane, 113 Doris Smith Lane

86 - 93

That By-law 2024-16 being a By-law to amend the zoning on lands known at 113 Doris Smith Lane, Part 1, Reference Plan 13R15730, Part Lot 9, Concession 9, District of Storrington, Township of South Frontenac, be given first and second reading; and That By-law 2024-16 be given third reading, signed and sealed. c)

Zoning By-law Amendment Application PL-ZBA-2023-0131, Alinka

94 -

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Group Inc., 41 Bresee Road

100

THAT By-law 2024-17 to amend the zoning on lands known as 41 Bresee Road, Part Lots 19 to 20, Concession 11, District of Bedford, Township of South Frontenac be given first and second reading; and That By-law 2024-17 be given third reading, signed and sealed. 13.

Reports for Information

Committee of the Whole

Information Items

Notice of Motions

Rise and Report regarding County Council and External Boards

a)

County Council

b)

Police Services Board

c)

Cataraqui Conservation

d)

Quinte Conservation

e)

Rideau Valley Conservation Authority

f)

Frontenac Community Arena Board

Announcements/Statements by Councillors

Closed Session (if requested)

a)

Resolution

That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: a) Approval of January 9, 2024 and February 6, 2024 Committee of the Whole, Closed Meeting Minutes. b) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Verona Housing c) personal matters about an identifiable individual, including municipal or local board employees - Performance Evaluation b) c) d) e)

Approval of January 9, 2024 and February 6, 2024 Committee of the Whole, Closed Meeting Minutes. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Verona Housing Personal matters about an identifiable individual, including municipal or local board employees - Performance Evaluation Resolution

That Council rise from the Committee of the Whole “Closed Meeting” without reporting. 20.

Confirmatory By-law

a)

Resolution

101

Page 4 of 101

That By-Law 2024-18, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading; and That By-Law 2024-18 be given third reading, signed and sealed. 21.

Adjournment

a)

Resolution

That the Council meeting of February 20, 2024 adjourn at ___ p.m. South Frontenac is a welcoming and thriving rural community

Page 5 of 101 Minutes of Council February, 6, 2024

Township of South Frontenac Council Meeting Minutes

Meeting # 03 Time: 7:00 p.m. Location: Council Chambers / Virtual via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman (virtually), Adam Turcotte, Mayor Ron Vandewal Staff: James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton - Director of Public Services & Acting CAO, Troy Dunlop - Manager of Engineering & Capital Projects, Christine Woods - Senior Planner, Jan Minaker - Manager of Human Resources, Tom Fehr - Planner

1

Call to Order

a)

Resolution Resolution No. 2024:03:01 Moved by Councillor Sleeth Seconded by Councillor Morey That the Council meeting of February 6, 2024 be called to order at 7:00 p.m. Carried

2 a)

Declaration of pecuniary interest and the general nature thereof There were none.

3

Approval of Agenda

a)

Resolution Resolution No. 2024:03:02 Moved by Councillor Roberts Seconded by Councillor Pegrum That the agenda be amended to include a Committee of the Whole “Closed Session Meeting” regarding personal matters about an identifiable individual, including municipal or local board employees - Corporate Services, and as amended, be approved. Carried

4

Appointment of Councillor Bedford District

a)

Appointment of Councillor – Bedford District Resolution No. 2024:03:03 Moved by Councillor Ruttan Seconded by Deputy Mayor Leonard That By-law 2024-10 being a By-law to Appoint Adam Turcotte as a Member of Council for Bedford District, be given first and second reading. Carried Resolution No. 2024:03:04

Page 6 of 101 Minutes of Council February, 6, 2024 Moved by Councillor Morey Seconded by Councillor Pegrum That By-law 2024-10 be given third reading, signed and sealed. Carried b)

Declaration of Office Adam Turcotte undertook the Oath of Office.

5 a)

6 a)

Scheduled Closed Session There was none. Recess There was none.

7

Public Meeting

a)

Resolution - Public Meeting to Order

Resolution No. 2024:03:05 Moved by Councillor Morey Seconded by Councillor Sleeth That the Public Meeting be called to order. Carried b)

Notice of Collection The Deputy Clerk read the Notice of Collection & Public Meeting Statement.

c)

Public Meeting for Zoning By-law Amendment Application - PL-ZBA-20230134, Harmsen Construction Inc. (The Boulevard Group), Rutledge Road, 102904001010120  The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2023-0134 for a property on Rutledge Road with roll number 102904001010120. If approved, the zone on the property would be changed from Urban Residential – First Density (UR1) to an Urban Multiple Residential Special Provision zone (UMRXX). Christine Woods, Senior Planner presented the PowerPoint to Council for application PL-ZBA-2023-0134. Jason Sands, Agent provided Council with a summary of the application and spoke to the planning justification. Councillor Ruttan inquired about the use of the term affordable housing. Jason Sands clarified that he did use the term affordable and attainable in the context of the application which will provide additional rental opportunities for the municipality as opposed to the conventional single family housing. He stated that from this perspective the proposal will provide an affordable housing option compared to traditional home ownership in the rural area. Councillor Sleeth sought further information regarding the proposed entrance.

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Page 7 of 101 Minutes of Council February, 6, 2024 Jason Sands noted that the applicant will further discuss the plans for the entranceway with Public Services and the Limestone District School Board. Councillor Pegrum requested further clarification regarding the parking supply outlined in the application. Jason Sands stated that 10 parking spaces have been proposed in the application due to the walkability of the area. He indicated that there is space to provide additional parking spaces if market demand demonstrates the need. Councillor Ruttan inquired about the concerns raised by the Limestone District School Board. Christine Woods advised that the Limestone District School Board has noted a number of concerns, which were outlined in their letter attached to the Report. She mentioned that the School Board has requested to discuss the situation at the Rutledge and Wheatley intersection with the Township, and specifically Public Services. Councillor Ruttan expressed concern regarding the design of the intersection. He speculated that if the application as presented to the Ontario Land Tribunal it would be reasonable to assume that it would be approved. Mayor Vandewal indicated that the application is an example of what Provincial legislation expects in terms of infill and is supported by Township policies. He spoke to an example of a similar sized development in close proximity to the site in question. He also noted that the traffic concerns aren’t really directly related to the application as they are an existing concern that needs to be addressed. Mayor Vandewal spoke to existing parking practices in the school parking lots and reiterated that these issues are already arising in the absence of the proposed development. Mayor Vandewal acknowledged that while there are concerns the the proposal is generally reflective of what is required in the settlement areas. Mayor Vandewal afforded members of the public with an opportunity to provide comment. Tim Kavanagh, 2825 Rutledge Road Tim Kavanaugh spoke to the matter of noise, light and exhaust pollution and the impact that the application would have on his family He expressed concern that garbage storage would attract rodents to the village. Tim Kavanaugh advised that he is not aware of a housing crisis in Sydenham and commented that the Provincial and Federal Governments have declared a housing crisis for the province and country but that the concern is more for places like Kingston and Toronto rather than Sydenham. He noted that the proposal is not encouraging walkability, it is encouraging a revenue stream for the developer. He advised that the Official Plan states development should have minimal impact on surrounding areas, and this will not be the case with this proposal. He commented that buffering will not adequately address the concerns of overlooking into backyards. He suggested that property values are going to go down as a result of the development. He noted that a home could have utilized the lot instead of a six-plex. He advised that he is not against making money but he is against a development negatively impacting nearby property values. He noted that there is nowhere in the Official Plan that speaks to high-density development. April Choa, 2851 Rutledge Road April Choa advised that she owns the property to the east of the proposed development and the right of way that will be utilized as access to the proposed development. She noted that she understands that the Township is trying to provide mixed housing types. April Choa stated that she has some concerns

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Page 8 of 101 Minutes of Council February, 6, 2024 with respect to safety at the intersection and access to her property being blocked due to construction vehicles. She indicated that the developer cannot control how individuals drive on the right of way. She advised that she is not opposed to the development but is concerned about the use of the right of way and will there be adjustments to the right of way. She mentioned that the increased uses during the construction and after may affect the health of her and her husband. April Choa stated that there may be trespassing issues regarding stemming from the development. D’Arcy Snider, 3954 Stage Coach Road D’Arcy Snider advised that he owns the farm surrounding the subject property. He noted that there are a few things he is concerned with about the lot. He advised that the lane is an extension of Wheatley Street and it provides access to 80 acres of land that he owns and suggested that it is very vital to the future of the Township. He indicated that the lane should be a 64 foot right of way as a single lane is not sufficient. He mentioned that he is concerned for his neighbours and their land values. He commented that he is concerned regarding the traffic in the area. He sought clarification regarding the definition of affordable housing. Vanessa Patterson and Kristin Stevens, 2837 Rutledge Road Vanessa Patterson and Kristin Stevens reviewed their PowerPoint presentation which is attached to the original set of Minutes located in the Clerk’s Department. Additional correspondence provided to the Clerk following the presentation is also attached to the original set of Minutes located in the Clerk’s Department. Jody Campbell, Inverary Jody Campbell indicated that he believes this is a good development for Sydenham as there is a housing shortage and believes that it will add value to the village of Sydenham. d)

Public Meeting for Zoning By-law Amendment Application - PL-ZBA-20230135, Caivan Properties Holding, 162 Campground Lane  The report provided Council with information about Zoning By-law amendment application PL-ZBA-2023-0135 which applies to the property municipally known as 162 Campground Lane. If approved, the zone on the subject lands would be changed from Rural Recreation Commercial – 25 (RRC-25) and Rural (RU) to Rural Recreation Commercial – 66 (RRC-66) Tom Fehr, Planner provided an overview of the PL-ZBA-2023-0135 application presentation. Hugo Lalonde, Caivan Properties Holding Company provided Council with a summary of the application and spoke to the planning justification. Councillor Pegrum expressed concern about the traffic impact assessment and the impact on Burridge Road. He also noted a mistake in the assessment regarding the speed limit on Burridge Road. Following a request from a member of Council, Hugo Lalonde clarified that the marina and marine facility are being permanently struck from the application. Councillor Sleeth inquired as to the timeline of work to take place. Hugo Lalonde advised that the proposed cabins would be the first phase of the development and if the economic conditions present the desire for more accommodation, the lodge would be the next phase. He noted that it is the intent of the applicant to commence construction is 2024.

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Page 9 of 101 Minutes of Council February, 6, 2024 Mayor Vandewal inquired if the existing campground will remain. Hugo Lalonde advised the intent is to improve and replace the current campsites with new cabins on in locations that have previously been disturbed. He clarified that the proposal does not include any RV sites or camping sites, only new cabins as shown on the concept plan and as part of phase two which also includes the lodge with the associated hotel rooms. Mayor Vandewal inquired how this proposal compares to RKY Camp [on Eagle Lake in Central Frontenac]. Hugo Lalonde provided further explanation regarding the lodge proposal and its intent is to serve individuals staying on-site and the public. He noted the traffic study has established a worse case scenario if the property was used to its full ability. Councillor Ruttan sought clarification regarding whether the 30-metre setback could be respected. Hugo Lalonde provided further explanation regarding the proposed plan to limit vegetation removal. Councillor Sleeth sought further information regarding the length of the gravel portion of Burridge Road. Troy Dunlop, Manager of Engineering and Capital Projects noted that staff are reviewing the traffic impact assessment. Troy Dunlop spoke to the traffic assessment and the pressures that it may place on the municipality for maintenance of the road; however, the details are not finalized yet. Councillor Pegrum advised the distance is 8.2 kilometers from pavement to the development. Councillor Roberts inquired about the size of the cabins. Hugo Lalonde advised there are seven cabins, three of which are one bedroom and four are two bedrooms. The Chair afforded members of the public with an opportunity to provide comment. John Harvey, seasonal resident on Long Bay. John Harvey advised he has read the documentation and noted the proposal seeks to include a marina and a marine facility. Mayor Vandewal advised that the applicant has indicated the marina and marine facility has been removed from the application. John Harvey mentioned that the traffic impact assessment is flawed. He spoke to the state of Burridge Road and what impacts the development may have on it. He inquired if Council would require a traffic impact assessment that speaks to surge loading. He also inquired what the facility will be used for and what type of events will be held. He inquired about how noise pollution and light pollution will be handled as well as boat traffic. Lou Bilkovski, 35 Neill Lane, Seasonal cottage owner. Lou Bilkovski asked if the marina and marine facility could be permanently taken off the table. Lou Bilkovski spoke to the characteristics of Long Bay, it’s inhabitants and the increase in boating activity over the last five years. He also

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Page 10 of 101 Minutes of Council February, 6, 2024 spoke to erosion of the shoreline and his concern that the marina and marine facilities may come back on the table in the future. He inquired about how people will arrive at the development and if they intend to have a boat launch and may allow launching boats into Long Bay. Mayor Vandewal commented that Council cannot prevent Applicants from submitting Zoning By-law amendment requests in the future. Barbara & Jamie Rupert, seasonal residents at 222A Lackie Lane. Barbara Rupert expressed concern regarding the intent of the proposal, the lack of transparency and with the notice of the removal of the marina and marine facility. She advised that she is trying to find out what the purpose of the application is and who it is serving. Barbara Rupert questioned the removal of the marine and marina and if it will be built on a different property the applicants own. She noted that there is a lack of what is shown on the plans and what is requested on the application. Barbara Rupert advised Tay Valley should be notified and they should provide comment. Jamie Rupert advised he has a concern with the application, ZanderPlan and the images, he inquired what is zoned RCC-25 and noted it includes Lot 30 Concession 8 and asked what happens with the other lot with respect to zoning. He noted that there are inconsistencies, and he would like the whole application re-submitted. He also mentioned the 14 lakeside lots shown on Concession 8, Lot 30 and he does not believe they would meet the 30-metre setback. He inquired what the applicants 5- and 10-year plan is and what the plan is for the sporting facility. Katherine Bron, 368 Dewitt Road. Katherine Bron advised that she does share a lot of the same concerns that have already been brought up. She advised that she would like to know about the intention of the uses, and if there is intention for trails to be built on the property for ATVs and snowmobiles. She shared that the noise pollution would be substantial from this use, and it would impact wildlife movement. She advised that she is concerned about the water traffic and the public accessing the lands and inquired if there can be a ban on jetskis. She noted that drainage patterns in the storm water report show drainage off the property and onto other neighbouring properties. She mentioned that the protection of biodiversity and threatened or endangered species should be reviewed on the property and along the roadways leading to the property. She also shared that she is concerned about noise, air and light pollution and the use of fireworks. Lynn Watson, 669 Sunset Shores Lane. Lynn Watson advised that she is speaking on behalf of the Greater Bobs and Crow Lakes Association, she spoke to their association and studies and water testing that have been performed by volunteers of the committee for many years. Lynn advised that the lake level varies 4-5 feet each year as they are connected to the drawdown for the Rideau. She expressed concerns about development occurring at less than 30 metres and requested that any future meeting information and correspondence be forwarded to the Association. Linda Thomas & Ian Mann, 33 Neill Lane. Linda Thomas advised that she is concerned with the proposed Zoning By-law amendment, and noted that the scale of the development at the waterfront is concerning. She shared that the lodge itself is 2,000 square metres which is 27,000 square feet. Ian Mann advised that it does not fit in with the surrounding development. Linda Thomas shared that the development is not wholly proposed in disturbed areas and mentioned the Official Plan requires a 50-metre setback for similar development. John Loubser, 1182 Lackey Lane. John Loubser thanked Caivan for voluntarily removing the marina and marine

Page 6 of 11

Page 11 of 101 Minutes of Council February, 6, 2024 facility from the proposal. He advised that the lack of information surrounding the use of the property and what the future looks like is concerning, and it is natural for people to assume the worst. John Loubser inquired about several items including the proposed hotel size, the intention of the sporting facility, the proposed funicular, the intention of the boat launch and the expansion of the existing waterfront uses. He expressed concerns over the sewage disposal system and the environmental impacts of the development as well as the previously mentioned light, water and noise pollution and the 50-metre setback as set out in the Official Plan. Council recessed from 9:28 p.m. to 9:34 p.m. e)

Public Meeting for Zoning By-law Amendment Application PL-ZBA-2023-0136, Ashworth and Cochrane, 113 Doris Smith Lane  The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2023-0136 for 113 Doris Smith Lane. If approved, the zone on a portion of the property would be changed from Environmental Protection (EP) to a Limited Service Residential – Waterfront Special Provision zone (RLSW-XX). Christine Woods, Senior Planner provided an overview of the PowerPoint presentation for application PL-ZBA-2023-0136, Ashworth and Cochrane. The applicant, Katherine Ashworth spoke to the application and also noted that no demolition will occur until after hibernation. Councillor Sleeth inquired how the property will be used. Katherine Ashworth advised that they will use the property personally with friends and family.

f)

Resolution - Close Public Meeting The public meeting was closed at 9:48. Resolution No. 2024:03:06 Moved by Councillor Pegrum Seconded by Councillor Ruttan That the Public Meeting be closed. Carried

8 a)

9 a)

Delegations There were none. Briefings There were none.

10

Approval of Minutes

a)

Resolution Resolution No. 2024:03:07 Moved by Councillor Morey Seconded by Councillor Sleeth That the minutes of the January 16, 2024 Council meeting be approved. Carried

Page 7 of 11

Page 12 of 101 Minutes of Council February, 6, 2024 Resolution No. 2024:03:08 Moved by Councillor Sleeth Seconded by Councillor Ruttan That Council waives the Procedural By-law and allows the Council meeting to proceed past 10:00p.m. to complete the agenda. Carried 11

Reports Requiring Action

a)

RC-24-01, Unopened Road Allowance Closure Request Resolution No. 2024:03:09 Moved by Councillor Roberts Seconded by Councillor Pegrum That Council direct staff to administer the process of closing the unopened road allowances identified as PIN 36239-0604, identified on attachment 1 as Road Allowance A, PIN 36239-0606 identified on attachment 1 as Road Allowance Portion B, and PIN 36239-0619 identified on attachment 1 as Road Allowance Portion C in conjunction with the associated Zoning By-law Amendment Application; and That Council direct staff to not proceed with the process of closing the unopened road allowance with PIN 36239-0461 identified on attachment 1 as Road Allowance Portion D. Carried As Amended - See Motion to Amend Which Carried Resolution No. 2024:03:10 Moved by Councillor Ruttan Seconded by Councillor Pegrum That Clause 1 of the motion of Councillor Roberts and Councillor Pegrum regarding Unopened Road Allowance Closure Request RC-24-01 be amended to read as follows: “That Council direct staff to administer the process of closing the unopened road allowances identified as PIN 36239-0604, identified on attachment 1 as Road Allowance A, PIN 36239-0606 identified on attachment 1 as Road Allowance Portion B, and PIN 36239-0619 identified on attachment 1 as Road Allowance Portion C in conjunction with the associated Zoning By-law Amendment Application; and” Carried

12 a)

Advisory Committee Reports or Minutes There were none.

13

Reports Requiring Approval of By-laws

a)

Appointment of Deputy Chief Building Officials Resolution No. 2024:03:11 Moved by Councillor Trueman Seconded by Councillor Sleeth That By-law 2024-11 being a By-law to appoint Deputy Chief Building Officials be given first and second reading. Carried Resolution No. 2024:03:12

Page 8 of 11

Page 13 of 101 Minutes of Council February, 6, 2024 Moved by Councillor Roberts Seconded by Councillor Ruttan That By-law 2024-11 be given third reading, signed and sealed; and That By-law 2023-90, a by-law to appoint a Deputy Chief Building Official be repealed. Carried b)

Zoning By-law Amendment Application PL-ZBA-2023-0102, SNZ Holdings (Fotenn), 1425 Rutledge Road Resolution No. 2024:03:13 Moved by Councillor Roberts Seconded by Councillor Turcotte That By-law 2024-12 being a By-law to amend the zoning on lands known at 1425 Rutledge Road, Part Lots 15 to 17, Concession 4, District of Loughborough, Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:03:14 Moved by Councillor Morey Seconded by Councillor Trueman That By-law 2024-12 be given third reading, signed and sealed. Carried

c)

Renewal of Contract - Part IV Enforcement Authority – Clean Water Act Resolution No. 2024:03:15 Moved by Councillor Ruttan Seconded by Deputy Mayor Leonard That By-law 2024-13 being a By-law to appoint a Risk Management Official and Risk Management Inspector for the Township of South Frontenac pursuant to the Clean Water Act, 2006, be given first and second reading. Carried Resolution No. 2024:03:16 Moved by Councillor Pegrum Seconded by Councillor Sleeth That By-law 2024-13 be given third reading, signed, and sealed. Carried

14 a)

15 a)

Reports for Information There were none. Committee of the Whole There was none.

16

Information Items

a)

Correspondence received from Cataraqui Conservation

17

Notice of Motions

a)

There were none.

Page 9 of 11

Page 14 of 101 Minutes of Council February, 6, 2024 18 a)

19 a)

Rise and Report regarding County Council and External Boards There were none. Announcements/Statements by Councillors Mayor Vandewal advised that he and the Frontenac County Warden and Eastern Ontario Wardens were scheduled to meet with the Minister of Infrastructure to ask for $1.75 million for the Verona Housing Project.

20

Closed Session (if requested)

a)

Resolution: Resolution No. 2024:03:17 Moved by Councillor Morey Seconded by Councillor Turcotte That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: a) personal matters about an identifiable individual, including municipal or local board employees - Corporate Services. Carried

b)

Resolution: Resolution No. 2024:03:18 Moved by Councillor Sleeth Seconded by Councillor Roberts That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried

21

Confirmatory By-law

a)

Resolution Resolution No. 2024:03:19 Moved by Councillor Ruttan Seconded by Councillor Morey That By-Law 2024-14, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:03:20 Moved by Councillor Trueman Seconded by Councillor Turcott That By-Law 2024-14 be given third reading, signed and sealed. Carried

22

Adjournment

a)

Resolution Resolution No. 2024:03:21 Moved by Councillor Pegrum Seconded by Councillor Turcotte That the Council meeting of February 6, 2024 be adjourned at 10:14 p.m.

Page 10 of 11

Page 15 of 101 Minutes of Council February, 6, 2024 Carried

Ron Vandewal, Mayor

James Thompson, Clerk

Page 11 of 11

Page 16 of 101

To:

Council

From:

Director, Public Services

Date of Meeting:

February 20, 2024

Subject:

2023 Sydenham Water Annual Summary Report

Report Number:

2024-022

Summary The purpose of this report is to recommendation that Township Council receive the 2023 Sydenham Water Summary Report as required by the terms and conditions outlined in Schedule 22 of Ontario Regulation 170/03 for Drinking Water Systems. Recommendation That Council receive the 2023 Annual Summary Report for the Sydenham Water Treatment Plant as required by the terms and conditions outlined in Schedule 22 of Ontario Regulation 170/03 for Drinking Water Systems. Background The Annual Water Summary Report is a statement to satisfy compliance with all terms and conditions of Schedule 22 of Ontario Regulation 170/03 for Drinking Water Systems. The purpose of this covering report is to provide the Annual Water Summary Report attached as Exhibit A and information on compliance with the Drinking Water Works Permit (DWWP) and the Municipal Drinking Water Licence (MDWL). The terms and conditions of the DWWP and MDWL are located under the “Compliance” section of the annual summary report. The report summarizes the activities of the licensed water system operations as they relate to the water quality parameters outline within the drinking water regulations. The report also summarizes specific instances of noncompliance and adverse water quality during the 2023 reporting period which are summarized below in this covering report. Discussion/Analysis There were no instances of non-compliance with the terms and conditions of the Drinking Water Works Permit (DWWP) or the Municipal Drinking Water Licence (MDWL) during the 2023 reporting period.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2024-022

Page 17 of 101

During the 2023 reporting period, there were three (3) events that required notification of adverse water quality results and/or conditions that were reported to the Spills Action Centre and the Environmental Health Division of the local Ministry of Health.

1. February 12, 2023: Notification of a potential adverse water quality incident was provided to the Medical Officer of Health and Spills Action Centre due to a failure of the chemical delivery system allowing water to be filtered to the clearwell without a coagulating agent. No advisory was issued by the Medical Officer of Health as plant performance data and bacteriological samples collected indicated there was no risk to public health.
2. June 28, 2023: Notification for total coliform bacteria with a count of 1 cfu/100ml. Combined chlorine residual at the time of sampling was 1.26 mg/L. Subsequent resampling and testing was undertaken from the same location, upstream and downstream and sent to the lab for analysis. No adverse conditions/results were detected in these samples. With the combined chlorine residual present in the original sample and the subsequent re-samples not indicating any adverse conditions, a contaminated sample bottle or sampling error is suspected.
3. August 7, 2023: Notification of a potential adverse water quality incident was provided to the Medical Officer of Health and Spills Action Centre due to a failure of the chemical delivery system allowing water to be filtered to the clearwell without a coagulating agent. No advisory was issued by the Medical Officer of Health as plant performance data and bacteriological samples collected indicated there was no risk to public health. Further details for the reporting period are provided in Exhibit A. Financial Implications Not applicable to this report. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillar: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2024-022

Notice/Consultation Utilities Kingston Attachments Exhibit A – Sydenham Water Treatment Plant, Annual Summary Report 2023 Approvals Prepared By: W. Troy Dunlop, C.E.T., Manager of Engineering and Capital Projects Submitted By:

Kyle Bolton, C.E.T., Director of Public Services Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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SYDENHAM WATER TREATMENT PLANT

2023 ANNUAL SUMMARY REPORT Drinking Water System Number: 260069290 Drinking Water System Owner: Township of South Frontenac Drinking Water System Category: Large Municipal Residential Submitted by: David Fell President & C.E.O.

UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT

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DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

TABLE OF CONTENTS 1

INTRODUCTION ………………………………………………………………………………………………………. 3

2

NON COMPLIANCE ………………………………………………………………………………………………….. 3

3

COMPLIANCE………………………………………………………………………………………………………….. 3

4

NOTIFICATIONS ………………………………………………………………………………………………………. 4

4.1

EVENTS REQUIRING NOTIFICATIONS …………………………………………………………………….. 4

5

QUANTITY OF WATER SUPPLIED ……………………………………………………………………………… 5

6

FLOW RATE EXCEEDANCES ……………………………………………………………………………………. 5

7

TREATMENT CHEMICALS USED ……………………………………………………………………………….. 5

8

SUMMARY ………………………………………………………………………………………………………………. 5

9

FLOW …………………………………………………………………………………………………………………….. 5

Table 1 – Raw Water Flow Daily Totals (m3) ……………………………………………………………….. 6 Table 2 – Peak Raw Water Flow Daily Totals (L/min) …………………………………………………….. 7 Table 3 – Treated Water Flow Daily Totals (m3) …………………………………………………………… 8

2023 Annual Summary Report

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UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT

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DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

1

INTRODUCTION

This annual summary report has been prepared as required under Ontario Regulation 170/03 of the Safe Drinking Water Act (SDWA) to acknowledge compliance with the terms and conditions of the Drinking Water Works Permit (DWWP) and Municipal Drinking Water License (MDWL) issued for the Sydenham Drinking Water System, to comment on any incidents of non-compliance during the reporting period, to summarize the quantities of the water supplied and to compare the summaries to the rated capacity and flow rates approved in the system’s permits and approvals during the reporting period. This report is specific to the Sydenham Water Treatment Plant (WTP) located at Point Rd. in Sydenham, and its associated distribution system which serves Sydenham’s municipal water customers in the village of Sydenham. The WTP and its associated distribution system are owned by the Township of South Frontenac, with Utilities Kingston acting as the operating authority.

2

NON COMPLIANCE

There were no issues of non-compliance with the terms and conditions of the DWWP or MDWL during this reporting period.

3

COMPLIANCE

The Treatment Group of Utilities Kingston, for the Township of South Frontenac, operates and maintains the Sydenham Water Treatment Plant (WTP) and complies with the terms and conditions of the Drinking Water Works Permit (DWWP) and Municipal Drinking Water License (MDWL) issued for the WTP. The Utilities Kingston Systems Operations department and the Treatment Group of Utilities Kingston operate and maintain the associated distribution system and storage facilities. Staffing is maintained at levels to ensure adequate numbers of trained and licensed personnel are available for proper operations during emergency or upset conditions, vacation/sick relief, or to deal with equipment breakdown. Quality management systems (QMS), contingency plans, and operations manuals are established and are located in the appropriate facilities and available to appropriate staff. A QMS for the Township of South Frontenac’s drinking water supply systems has been developed and implemented by Utilities Kingston management and staff to ensure the continued safety and security of the community’s drinking water by meeting or exceeding the requirements of all relevant legislation and regulations, and the Drinking Water Quality Management Standard (DWQMS). Operations manuals include information necessary for the day to day operations and maintenance of the WTP and distribution system as well as information that may not be regularly used but that might be required to be accessed quickly for various purposes. Contingency plans include information that may be required for proper operation of the WTP or distribution system during emergency or upset conditions and contain items such as emergency plans and contact lists, alternate materials supply sources and notification lists. The operations strategy of Utilities Kingston includes ensuring that permits and approvals are in place, that efficient maintenance and operations ensures the quality of water supplied to its customers meets or exceeds the minimum requirements as set out in the SDWA, and that permissible flow rates are not exceeded. The Township of South Frontenac, as a means of source water protection, considers the impact of decisions made within its authority on the drinking water supply source for the WTP. Flow measuring devices for measuring the amount of water taken from Sydenham Lake, and the amount of water supplied to the distribution system are calibrated annually by a third party. Accuracy in these measurements ensures that treatment chemicals are precisely applied and that flows do not 2023 Annual Summary Report Page 3 of 8

UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT

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DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

exceed the capacity at which the WTP is designed to be effective. These flows are recorded to provide current and historical information, which is used for operational decision making, and to allow both the public and the Ministry of the Environment, Conservation and Parks (MECP) the ability to review WTP operations. Water quality analyzers that monitor parameters such as chlorine residual and turbidity of critical process streams and of the water directed to the distribution system are alarm equipped and are maintained in accordance with the manufacturer’s recommendations as well as the conditions of the DWWP and MDWL. Water sampling is conducted to the minimum requirements of schedule 13 of Ontario Regulation 170/03 of the Safe Drinking water Act. Raw water sampling is conducted to give operational staff information required to determine the level of treatment to make the water potable. In-plant process stream samples provide monitoring of treatment processes. Treated and distribution system sampling provides information regarding the quality of water delivered to customers. All of these samples are analyzed by either licensed staff or by laboratories accredited by the Standards Council of Canada through the Canadian Association for Environmental Analytical Laboratories. All sampling information, annual reports, and all other documentation required by the DWWP, MDWL and regulations are available for public viewing on the Utilities Kingston website as well as at the Utilities Kingston and Township of South Frontenac offices. Residents of the village of Sydenham are encouraged to review this information, the availability of which is advertised through various local media.

4

NOTIFICATIONS

Under Ontario Regulation 170/03, notifications were required for any instances where a sample result indicated that a parameter used to measure water quality exceeded a Maximum Acceptable Concentration (MAC). Once a notification is received from a laboratory or an observation of any other indicator of adverse water quality is made by operations personnel, corrective action as dictated by the regulations is initiated in an effort to confirm the initial result. If confirmed, further action may be recommended by the Medical Officer of Health (MOH). If not confirmed, sampling will typically return to the normal schedule or depending on the parameter, Utilities Kingston may choose to increase the sampling frequency to monitor the parameter more closely for a period of time. The details of any events requiring notifications are listed below.

4.1

EVENTS REQUIRING NOTIFICATIONS

•

Notification of a potential adverse water quality incident was provided to the Medical Officer of Health and Spills Action Centre on February 12 th, due to a failure of the chemical delivery system allowing water to be filtered to the clearwell without a coagulating agent. No advisory was issued by the Medical Officer of Health as plant performance data and bacteriological samples collected indicated there was no risk to public health.

•

Notification of an indicator of adverse water quality was received from Caduceon Environmental Laboratories regarding a sample collected on June 28 th for Total Coliform (TC) with a count of 1 cfu/100mL. Combined chlorine residual at the time of sampling was 1.26 mg/L. Notifications were made to the Spills Action Centre and to the Environmental Health Division of the local Ministry of Health. Resamples were collected from the same location, upstream and downstream, and sent to the lab for analysis. With the combined chlorine residual present in the original sample and the subsequent re-samples not indicating any adverse conditions, a contaminated sample bottle or sampling error is suspected.

2023 Annual Summary Report

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UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT

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DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

•

Notification of a potential adverse water quality incident was provided to the Medical Officer of Health and Spills Action Centre on August 7 th, due to a failure of the chemical delivery system allowing water to be filtered to the clearwell without a coagulating agent. No advisory was issued by the Medical Officer of Health as plant performance data and bacteriological samples collected indicated there was no risk to public health.

5

QUANTITY OF WATER SUPPLIED

Listed in Table 3 following this report are the treated water flows for the Sydenham Water Treatment Plant. The typical Canadian average water usage per person is 220 litres per person per day (source: Stats Canada 2017). Once all services to the water distribution system are completed, an accurate calculation of water usage per person for the village of Sydenham can be calculated.

6

FLOW RATE EXCEEDANCES

There were no instances during this reporting period where daily total flows exceeded the maximum allowable flow rate of 1290 m3/day. Listed in Tables 1 and 2 following this report are the raw water flows (water taken from Sydenham Lake) for the Sydenham Water Treatment Plant.

7

TREATMENT CHEMICALS USED

There are three treatment chemicals in use at this treatment plant. Sodium Hypochlorite is used for primary disinfection, XL1900 (Polyaluminum Chloride) used as the coagulant and Ammonium Sulphate combined with Sodium Hypochlorite to form chloramines for secondary chlorination for the WTP. Sodium Hypochlorite is dosed at the treatment plant at a rate which ensures that an adequate chlorine Contact Time (CT) value is maintained for the rate of flow. Average chlorine dosages for this treatment plant are approximately 4.91 mg/l. Ammonium Sulphate is added at an approximate rate of 3.5:1 ratio (chlorine/ammonia) to react with the free chlorine to form chloramines for secondary chlorination. Chloramine residuals are routinely measured in the distribution system, and dosages are adjusted as required to ensure the chloramine residual stays above the critical control limit of 1.00 mg/L. The critical control limit is chosen to ensure operators have ample time to respond and correct issues before the combined chlorine residual reaches the regulatory limit of 0.25 mg/L. Typically, XL1900 (Polyaluminum Chloride) dosages for this treatment plant were in the range of 3.40 – 17.65 mg/l. This dosage is also adjusted to ensure efficiency in the coagulation process as various changes occur in the raw water. Changes are based on things such as filter head loss, pH, temperature, turbidity, and the aluminum residual in the treated water.

8

SUMMARY

The Sydenham Water Treatment Plant supplied water to residents of Sydenham at rates which allowed adequate treatment while not exceeding permitted flows. Water of good quality which is safe to drink was produced by the treatment plant during this reporting period. Further information is available for this system and is included in the annual reports which can be accessed from the Utilities Kingston Website at http://www.utilitieskingston.com or is available at Kingston City Hall, or the Utilities Kingston offices. For further information about this report or any questions regarding accessibility, contact Robert Cooney at rcooney@utilitieskingston.com, or call 613-546-1181 Ext 2291.

9

FLOW

Raw and Treated flows are summarized in the tables below.

2023 Annual Summary Report

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UTILITIES KINGSTON – WATER TREATMENT – ANNUAL REPORT DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

Table 1 – Raw Water Flow Daily Totals (m3) Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total Average Min Max

Jan 245 N/A 316 155 N/A 366 210 204 104 273 152 N/A 281 214 105 368 N/A 272 188 N/A 254 299 N/A 366 99 N/A 367 168 183 160 N/A 5,349 233 99 368

Feb 279 206 N/A 333 180 191 215 1 340 67 N/A 354 81 1 310 137 N/A 299 122 N/A 319 185 N/A 298 131 N/A 282 152 N/A N/A N/A 4,483 204 1 354

Apr N/A 333 80 N/A 361 109 N/A 288 159 N/A 318 137 N/A 343 151 122 243 N/A 301 162 N/A 346 133 235 228 272 90 315 64 12 N/A 4,802 209 12 361

May 212 476 2 233 301 N/A 173 248 26 316 262 N/A 357 194 30 346 368 N/A 311 146 N/A 336 182 229 156 297 88 89 377 N/A 341 6,096 234 2 476

Jun 154 57 419 N/A 197 526 12 362 301 N/A 315 178 N/A 264 294 N/A 326 83 219 225 306 158 310 57 174 174 N/A 82 480 1 N/A 5,674 227 1 526

Jul 156 316 N/A 304 183 N/A 369 322 N/A 298 228 1 357 240 N/A 351 110 N/A 341 469 N/A N/A 320 346 N/A 306 283 N/A 277 302 N/A 5,879 280 1 469

Aug 268 395 N/A 244 171 N/A 331 333 N/A 292 230 N/A 295 295 N/A 235 462 N/A 36 483 2 212 332 N/A 316 43 N/A 333 406 1 311 6,026 262 1 483

Sep 169 93 341 N/A 359 303 N/A 327 181 N/A 324 175 N/A 339 255 N/A 320 192 N/A 312 248 N/A 322 210 2 348 243 N/A 362 175 N/A 5,600 255 2 362

Oct 88 484 31 289 167 236 141 78 297 N/A 301 320 206 N/A 157 393 N/A 317 106 233 143 93 304 N/A 277 423 N/A 169 333 1 222 5,809 223 1 484

Nov 331 N/A 245 448 N/A 275 190 2 282 288 N/A 187 403 N/A 518 N/A N/A 308 139 1 291 134 N/A 282 174 N/A 235 208 1 317 N/A 5,259 239 1 518

1,290 63,720 230 1 526

2023 Annual Summary Report

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Dec 128 N/A 174 259 1 306 49 N/A 289 124 N/A 292 132 N/A 266 168 N/A 275 155 N/A 301 154 N/A 172 224 N/A 254 94 N/A 223 180 4,220 192 1 306

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Permit To Take Water (m3/day) Yearly Total (m3) Yearly Average (m3) Yearly Min (m3) Yearly Max (m3)

Mar 1 262 212 N/A 230 187 N/A 291 213 N/A N/A 314 199 N/A 312 66 N/A 202 228 N/A 298 176 N/A 281 183 N/A 377 38 1 325 127 4,523 206 1 377

UTILITIES KINGSTON – WATER TREATMENT – ANNUAL REPORT DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

Table 2 – Peak Raw Water Flow Daily Totals (L/min) Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Max

Jan 443 N/A 460 392 N/A 454 449 462 409 458 454 N/A 455 403 463 408 1 458 430 N/A 457 450 N/A 465 398 N/A 457 451 464 410 N/A 465

Permit To Take Water (m3/day) Yearly Max (m3)

Feb 469 400 N/A 465 410 465 407 305 451 385 1 454 399 357 459 406 N/A 449 399 N/A 452 389 N/A 456 395 N/A 451 456 N/A N/A N/A 469

Mar 362 465 402 N/A 449 403 1 447 306 N/A N/A 218 399 N/A 449 403 N/A 455 409 N/A 461 404 N/A 456 457 N/A 450 430 387 455 406 465

Apr N/A 447 403 N/A 450 401 N/A 456 405 N/A 458 405 N/A 460 427 461 406 N/A 465 406 N/A 456 408 464 410 471 408 462 409 455 N/A 471

May 469 460 406 462 465 N/A 470 440 466 456 405 1 459 462 468 464 466 N/A 453 410 N/A 456 406 464 415 445 410 451 406 N/A 458 470

Jun 412 461 406 N/A 462 464 411 470 458 N/A 454 404 N/A 447 460 N/A 447 398 456 407 456 407 451 381 442 406 N/A 446 456 47 N/A 470

Jul 439 405 N/A 439 441 1 459 450 1 463 396 409 450 430 N/A 449 390 N/A 453 465 N/A N/A 485 442 N/A 463 455 N/A 462 427 N/A 485

Aug 425 424 N/A 444 403 N/A 447 448 N/A 457 461 1 435 442 N/A 454 447 N/A 459 447 421 442 452 59 442 391 1 462 445 334 446 462

Sep 458 445 462 N/A 442 446 N/A 452 464 N/A 455 460 N/A 454 457 N/A 441 462 N/A 217 470 N/A 437 460 424 445 441 N/A 443 445 N/A 470

Oct 433 463 470 448 421 454 449 438 404 275 452 453 449 1 442 422 N/A 437 380 441 396 437 434 N/A 439 422 N/A 429 425 404 429 470

Nov 396 N/A 452 427 N/A 433 447 384 451 451 1 449 447 N/A 447 N/A N/A 444 390 271 405 441 N/A 443 445 N/A 446 437 423 432 N/A 452

Dec 436 2 456 442 361 440 402 N/A 447 413 N/A 443 438 N/A 447 399 N/A 443 441 N/A 449 436 N/A 456 406 N/A 439 381 N/A 449 438 456

1,334 485

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2023 Annual Summary Report

UTILITIES KINGSTON – WATER TREATMENT – ANNUAL REPORT DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

Table 3 – Treated Water Flow Daily Totals (m3) Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total Average Min Max

Jan 192 N/A 317 136 1 318 174 212 80 260 114 N/A 284 205 103 347 N/A 266 165 N/A 248 253 N/A 355 71 N/A 366 127 180 144 N/A 4,918 205 1 366

Feb 280 187 N/A 344 132 172 198 N/A 346 46 N/A 364 48 N/A 316 99 N/A 318 81 N/A 258 158 N/A 273 125 N/A 278 103 N/A N/A N/A 4,126 206 46 364

Mar N/A 252 196 N/A 233 167 N/A 256 229 N/A N/A 300 177 N/A 308 38 N/A 190 211 N/A 287 138 N/A 278 155 N/A 387 9 N/A 330 114 4,255 213 9 387

2023 Annual Summary Report

May 153 442 N/A 248 239 N/A 167 214 24 302 246 N/A 338 167 N/A 343 310 N/A 315 130 N/A 349 159 254 125 305 65 102 349 N/A 358 5,704 238 24 442

Jun 120 59 400 N/A N/A 474 N/A 359 264 N/A 334 137 N/A 262 243 N/A N/A 69 222 197 271 146 300 32 155 163 N/A 86 382 17 N/A 4,692 213 17 474

Jul 154 286 N/A 306 151 N/A 340 269 N/A 281 204 N/A 346 199 N/A 359 77 N/A 343 398 N/A N/A 315 271 N/A 306 234 N/A 281 219 N/A 5,339 267 77 398

Aug 239 316 N/A 224 152 N/A 286 263 N/A 298 106 N/A 296 245 N/A 239 379 N/A 36 431 N/A 208 40 N/A 333 N/A N/A 315 356 N/A 323 5,085 254 36 431

Sep 109 93 295 N/A 364 249 N/A 320 141 N/A 325 122 N/A 337 191 N/A 298 163 N/A 310 196 N/A 312 160 N/A 313 179 N/A 349 143 N/A 4,969 237 93 364

Oct 78 438 14 273 130 243 90 82 269 N/A 268 257 186 N/A 158 328 N/A 315 73 225 123 90 287 N/A 240 357 N/A 163 293 N/A 218 5,198 208 14 438

Nov 297 N/A 230 366 N/A 289 137 N/A 284 241 N/A 182 335 N/A 476 N/A N/A 307 113 N/A 297 82 N/A 267 130 N/A 222 163 N/A 326 N/A 4,744 250 82 476

1,290 57,352 223 1 476

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Dec 70 N/A 177 211 N/A 307 20 N/A 287 73 N/A 297 72 N/A 231 152 N/A 278 96 N/A 299 113 N/A 173 194 N/A 252 79 N/A 225 129 3,735 178 20 307

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Municipal Drinking Water Licence Max (m3/day) Yearly Total Yearly Average (m3) Yearly Min (m3) Yearly Max (m3)

Apr N/A 338 60 N/A 364 82 N/A 291 136 N/A 329 109 N/A 349 126 120 226 N/A 293 155 N/A 355 105 243 203 280 58 316 49 N/A N/A 4,587 209 49 364

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To:

Council

From:

Office of the Clerk

Date of Meeting:

February 20, 2024

Subject:

Request for Lane Name Change – Neill Lane to James Thomas Lane

Report Number:

2024-025

Summary The purpose of the Report is to provide Council with information regarding the application submitted by Mr. Bilkovski regarding the requested renaming of Neill Lane. As per the direction received from Council at the December 5, 2023 meeting, a public meeting regarding the request is being held as part of the February 20, 2024 Council meeting. Recommendation That Council give consideration to the comments received during the public meeting and the information provided in Report Number 2024-025 in advance of providing further direction to staff regarding this matter. Background At the Township of South Frontenac meeting of Council held on December 5, 2023, the following resolution was approved: “Resolution No. 2023:34:05 Moved by Deputy Mayor Sleeth Seconded by Councillor Ruttan That Council direct staff to proceed with the advertising and notice requirements to rename Neill Lane. Carried” Discussion/Analysis On December 5, 2023 Council directed staff to proceed with the advertising of the proposed lane name change requested by Mr. Bilkovski, as required by By-law 2016-73. Staff advertised the proposed lane name change in the Frontenac News, on the South Frontenac Website and posted on the property for an excess of four weeks prior to the February 20, 2023 meeting. Originally the matter was scheduled for consideration by Council on February 13, 2024, however, that meeting was cancelled, and the notice was amended to reflect the date change. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Tow nship of South Frontenac Staff Report Number: 2 0 2 4 -0 2 5

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To date there have been no comments or concerns raised from the public. As outlined in the December 5, 2023 Report to Council, Mr. Bilkovski canvassed property owners along Neill Lane and has received, in writing, consent to change the lane name. By-Law 2015-60 , being A By-Law to Approve A List Of Names For Future Roads and Private Lanes and The Re-Naming Of Existing Roads/Lanes in The Township of South Frontenac governs the naming and re-naming of roads and lanes in the Township. The key guidelines of By-law 2015-60 are as follows:

1. That the list of names to apply to any future new road or private lane any re-naming of an existing road or private lane in the Township of Frontenac, be adopted;

2. That Schedule ‘A’ attached hereto containing a list of road/lane names shall form part of this By-law;

3. Where a request for a road name other than provided on Schedule ‘A’ is approved, the applicant shall bear the costs for the associated advertising and administration of such change. While staff appreciate the importance of receiving the comment from members of the public regarding this matter, staff remain concerned that the proposed renaming of Neill Lane to James Thomas Lane, Thomas Lane or Jim Thomas Lane represents a deviation from the typical process and administration of the relevant by-laws. Furthermore, following additional review of both By-law 2015-60 and standard practices by both the Clerk and Chief Building Official, it has become increasingly evident that over the course of the past several years, the Township of South Frontenac has typically required that roads be named in accordance with Schedule ‘A’ of By-law 2015-60. While the By-law 2015-60 does speak to the administration of fees regarding the naming of a road not listed on Schedule ‘A’, the standard practice has been to utilize names from the Schedule. Additionally, staff would like to reiterate the concerns raised by the County of Frontenac in the December 5, 2023 which states as follows: “…have indicated there is no current County By-law or policy with respect to lane or road names, although there is a draft policy that has been circulated to the CAOs of the Frontenac Townships for consideration to provide uniformity throughout the County with respect to this subject. County staff advised that the draft policy, if passed, will recommend that names longer than one word or the name of a living person not be used. The draft policy also states that “no proposed new name or change can conflict or be similar to an existing public or private road name within the same municipality, or an existing official road name within 5 km of any neighbouring municipality”. County staff advised that there is both a Thomas Road and a James Street just outside South Frontenac Township border (within 5 km) near Whitefish Lake.” As such, staff are requesting that Council give consideration to the appropriateness of the request following consideration of the comments received during the public meeting and review of the information outlined in the Report and provide staff with further instruction. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Tow nship of South Frontenac Staff Report Number: 2 0 2 4 -0 2 5

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Financial Implications To be determined. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Chief Building Official Director of Emergency Services / Fire Chief Attachments Not applicable. Approvals Submitted By:

James Thompson, Clerk Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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To:

Council

From:

Office of the Clerk

Date of Meeting:

February 20, 2024

Subject:

Appointment of Member of Council to Rideau Valley Conservation Authority Board

Report Number:

2024-023

Summary The purpose of the report is to provide Council with required background information regarding the appointment of a member of Council to the Rideau Valley Conservation Authority Board for the term of Council. Recommendation That Councillor ____________________ be appointed to the Rideau Valley Conservation Authority Board for the term of Council. Background Due to the resignation of Councillor Godfrey, Council is required to appoint a member of Council to the Rideau Valley Conservation Authority Board. Discussion/Analysis A high-level summary of the mandate of the Rideau Valley Conservation Authority Board is as follows: The Rideau Valley Conservation Authority Board sets policies and reviews the operations of the Conservation Authority pursuant to the Conservation Authorities Act of Ontario. Financial Implications None.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report - Appointment of Members of Council to Committee of Adjustment

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Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative adheres to the following guiding principle of the 2023-2026 Strategic Plan. • •

Priority: Environmental Stewardship Action Item (If Applicable): Insert Text

Climate Considerations ☐ Not applicable to this report. ☒ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation None. Attachments None. Approvals Submitted By:

James Thompson, Clerk Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 32 of 101

To:

Council

From:

Office of the Clerk

Date of Meeting:

February 20, 2024

Subject:

Proposed Amendments to Council Procedure By-law

Report Number:

2024-024

Summary The purpose of the Report is to provide Council with background information regarding proposed amendments to By-law 2017-76, As Amended, A By-Law to Provide for Governing The Proceedings Of The Council, The Conduct Of Members And The Calling Of Meetings. The proposed amendments pertain primarily to the administration of delegations, communications, statutory public meetings and associated administrative amendments. Recommendation That Council approve Exhibit “A” in principle to permit the proposed amendments outlined in the draft by-law (Exhibit “A”) to be circulated in advance of the public meeting; and That Council direct staff to provide notice with respect to a public meeting to be held on April 2, 2024, in accordance with By-law 2016-73, regarding proposed amendments to the Council Procedure By-law, (By-law 2017-76). Background Section 238 (2) of the Municipal Act, 2001 requires that every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings. Additionally, the procedure by-law must provide for public notice of meetings. The current Township of South Frontenac Council Procedure By-law was enacted on December 5, 2017. Discussion/Analysis The intention of the following portion of the Report is to provide a detailed explanation of proposed amendments to select sections of the Council Procedure By-law. The proposed amendments to the Council Procedure By-law are outlined in red and are addressed in the order that they appear in the existing Council Procedure By-law.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2024-024

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Summary of Proposed Amendment to “Definitions” b)

ADDENDUM means a listing of the items to be added to or withdrawn from a published Agenda.

The proposed inclusion of the “Addendum” in the definitions section of the By-law is an administrative amendment. The proposed use of the Addendum will be discussed in greater detail later in the Report. Summary of Proposed Amendment to “Section 3 – Agendas and Addendums” a)

REGULAR MEETINGS - The Clerk will prepare an agenda for the use of members at regular meetings. The Agenda shall be posted in the Municipal Building, Sydenham and posted to AgendaNotes by 2:00 p.m. on the Thursday prior to the meeting. The Clerk will attach copies of all relevant correspondence to the agenda package for Council information. All items of business for the agenda will be received by the Clerk by 12:00 noon on the Thursday prior to the meeting date. The business of each meeting follows the order in which it stands on the agenda. The agenda for a meeting may only be amended at that meeting by a motion supported by a majority of the members present. Any undisposed matters will be placed on the agenda for the next meeting. If necessary, the Clerk will prepare an addendum for use of members at regular meetings. The Addendum shall be posted in the Municipal Building, Sydenham and posted in AgendaNotes by 11:00 a.m. on the day of the meeting.

The purpose of the proposed amendment is to set a firm agenda and addendum publication timeline to ensure that the public has ample opportunity to review the agenda and determine whether they wish to address Council as either a delegation or through a communication. The process related to communications (correspondence) will be further outlined later in the Report. Summary of Proposed Amendments to “Section 3 - Delegations” i.

a.i.) Any person desiring to present information orally on matters of fact or to make a request of Council shall give notice and disclose the Agenda Item and subject matter to the Clerk by 2:00 p.m. on the day prior to the meeting; a.ii.) In order to be scheduled as a delegation before Council or the Committee of the Whole, a person shall submit to the Clerk written and/or electronic documentation concerning the presentation by 2:00 p.m. on the day prior to the meeting. b.i.) Any person desiring to present information orally on matters of fact or to make a request of Council regarding a matter that is not included on a Council agenda for consideration shall give notice and disclose the subject matter to the Clerk not less than ten days preceding the Council Meeting or Committee of the Whole Meeting at which such person desires to be heard. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2024-024

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b. ii) In order to be scheduled as a delegation before Council or the Committee of the Whole, a person shall submit to the Clerk written and/or electronic documentation by the Clerk by 12:00 noon on the Thursday prior to the meeting date. vi. Each delegate shall be limited to not more than a total of five (5) minutes. Extensions to these limits will be at the discretion of the Mayor. The amendments related to the administration of delegations are being proposed following conversations with the Township Solicitor regarding openness and transparency. The proposed amendments would allow a member of the public to review the agenda and have a greater ability to address Council as a delegation provided that they register within the prescribed timeline and that the total number of delegations as defined in the By-law have not been exceeded (Section 3. a.). Members of the public who wish to speak to Council as a delegation regarding a matter not included on the agenda would still be required to follow the current process and register ten days in advance (Section 3. b.). Additionally, staff are proposing that delegations be permitted to address Council for not more than five minutes. The proposed amendment is consistent with the Committee Bylaw. It is worthy to note that a delegation is entitled to provide written comments to Council. Summary of Proposed “Section 3 – Tabling of Documents” i.

The Clerk shall list on the Agenda documents received from any local boards or agencies, including, but not limited to, meeting agendas or minutes and financial statements.

The purpose of the proposed section is to define the process in which communications from select groups will be provided to Council. Summary of Proposed “Section 3 – Communications” i.

Every communication intended for presentation to Council or a Committee shall be legibly written, typed, or printed and signed by at least one (1) person giving their address. Anonymous communications will not be accepted.

ii.

The Clerk shall list on the Agenda those communications received prior to the submission deadline specified in Section 3. a). All communications received after such deadline shall be held over for consideration at a subsequent Meeting, unless they directly relate to items of business on the Agenda. Communications relating to a business item on the Agenda that are received by 2:00 p.m. on the day prior to the meeting will be included on the Addendum.

iii.

Subject to the submission requirements set out in Section 3. a), the Clerk shall also list on the Agenda, as a communication, any correspondence received from a Member in relation to any recommendation or Motion at the Meeting.

iv.

Members shall not debate any communication. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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v.

Council may refer a communication to staff or a Committee.

vi.

Communications from other municipalities requesting endorsement or consideration of their resolutions shall be forwarded to the Chief Administrative Officer and may be added to the appropriate Council or Committee Agenda.

vii.

No Communications shall be permitted on the following topics: (a) labour relations or staff negotiations; (b) litigation or administrative tribunal proceedings that are either expected to proceed, that are currently proceeding, or that have already been decided by a court or tribunal; (c) tenders, requests for proposals or other procurement issues; (d) any matter that is not within the jurisdiction of Council or the Committee of the Whole, as determined by the Mayor in consultation with the Clerk; and (e) any matter that is properly the subject of Closed Session.

The purpose of the proposed section is to define the process associated with the administration of communications submitted by members of the public or other municipalities. Summary of Proposed Amendments to “Section 3 - PUBLIC INPUT RELATED TO PLANNING MATTERS” i.

During a statutory public meeting under the Planning Act, members of the public wishing to speak to the matter will be limited to five minutes and will be encouraged to provide their comments in writing to be put on record and limit their

presentation to information that has not already been provided or addressed by another individual.

The proposed amendment is consistent with provisions in the Committee By-law related to statutory public meetings held by the Committee of Adjustment. It is worthy to note that a member of the public is entitled to provide written comments to Council. Should the proposed administrative amendments be approved the revised format of the Council agenda will reflect the following:

COUNCIL Agenda:

1. Call to Order
2. Declaration of pecuniary interest and the general nature thereof
3. Approval of Agenda and Addendum
4. Scheduled Closed Session
5. Recess
6. Public Meeting
7. Delegations
8. Briefings
9. Approval of Minutes
10. Reports Requiring Action
11. Advisory Committee Reports or Minutes
12. Reports Requiring Approval of By-laws
13. Reports for Information
14. Committee of the Whole www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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15. Tabling of Documents
16. Communications
17. Notice of Motions
18. Rise and Report regarding County Council and External Boards
19. Announcements/Statement by Councillors
20. Closed Session (if requested)
21. Confirmatory By-law
22. Adjournment Should the proposed administrative amendments be approved the revised format of the Committee of the Whole agenda will reflect the following:
23. Call to Order
24. Declaration of pecuniary interest and the general nature thereof
25. Approval of Agenda and Addendum
26. Scheduled Closed Session
27. Recess
28. Public Meeting
29. Delegations
30. Briefings
31. Reports Requiring Direction
32. Reports for Information
33. Tabling of Documents
34. Communications
35. Notice of Motions
36. Announcements/Statements by Councillors
37. Closed Session {if requested)
38. Adjournment Next Steps: As per By-law 2016-73, A By-Law to Prescribe The Form And Manner And Times For The Provision Of Notice, staff are requesting that Council direct staff to provide notice in order for Council to hold a public meeting regarding the proposed amendments to the Council Procedure By-law on April 2, 2024. Financial Implications Not applicable. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillar: People and Partnerships Action Item (If Applicable): Insert Text www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Louise Fragnito, Chief Administrative Officer Township Solicitor Attachments Exhibit A – Proposed Council Procedure By-law, As Amended Approvals Submitted By:

James Thompson, Clerk Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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SCHEDULE “A” TO BY-LAW 2017-76, As Amended 1 - DEFINITIONS Listed below are definitions of common procedural terms: a)

AGENDA and Orders of the Day are synonymous

b)

ADDENDUM means a listing of the items to be added to or withdrawn from a published Agenda. (As Amended by By-law 2024-XX passed March XX, 2024)

c)

AMENDMENT means a change in the form of a Motion. An amendment is designed to alter or vary the terms of the main Motion without materially changing the meaning. It may propose that certain words be left out, that certain words be omitted and replaced by others, or that certain words be inserted or added. Every amendment must be strictly relevant to the question being considered.

d)

CLERK means the Clerk or the Deputy Clerk acting In the Clerk’s absence or in the absence of both the Clerk and the Deputy Clerk, another person appointed by Council resolution.

e)

CLOSED SESSION means a meeting or a part of a meeting of Council or a Committee which is closed to the public. All meetings shall be open to the public except as provided for in the Municipal Act. 2001, Ch. 25, Section 239.

f)

COMMITTEE means any advisory or other committee, subcommittee or similar entity of Council.

g)

COMMITTEE CHAIR is the person presiding at meetings of Committees of Council. Elected by the Committee from its members and may be removed only by vote of a majority of the Committee.

h)

COMMITTEE OF THE WHOLE means Council sitting in Committee.

i)

COUNCIL means the Council of The Corporation of the Township of South Frontenac.

j)

HOLIDAY means A Holiday with Pay (Or Statutory Holiday) as identified in the current C. U. P.E., Local 4336, Collective Agreement.

k)

IN-CAMERA SESSION shall have the same meaning as closed session (see item #d)

l)

MEETING means any regular, special or other meetings of council, or of certain local boards or committees, where a quorum is present and where members discuss or otherwise deal with matters in a way that materially advances the business or decision making of the relevant body.

I)

MEMBER means a member of Council and a member of a Committee;

m)

MINUTES In strict accordance with the Municipal Act, 2001, Ch. 25, Sect 228, record, without note or comment, of all resolutions, decisions and other proceedings of Council; 1

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n)

MOTION and resolution shall be considered synonymous and will include an original motion or an amendment to a motion;

o)

POINT OF ORDER The purpose of raising a point of order is to bring to the attention of the presiding officer that a rule has been broken or an error in procedure has been made as follows: i) Breaches of the rules of order of Council; ii) Difficulty in continuation of the meeting; iii) Improper, offensive or abusive language; iv) Notice that the discussion is outside the scope of the motion or the notice of motion; v) Irregularities in the proceedings.

p)

PRESIDING OFFICER is the Mayor or in his/her absence, Deputy Mayor or in his/her absence the acting head of Council who presides at meetings of Council or the Chair of a Committee meeting;

q)

QUORUM means a majority of the whole number of members required to constitute Council or a Committee.

r)

QUESTION means that the vote now be taken.

s)

RECORDED VOTE means the calling for the yeas and nays of all members of Council by any member of Council and the yeas and nays of each individual member of Council shall be so noted in the minutes.

t)

RULES OF ORDER The rules of order established by this by law shall govern Council meetings and all Committees of Council. Where this by law is silent on an issue Robert’s Rules of Order shall apply.

u)

WEBSITE means the Official Website of the Corporation of the Township of South Frontenac - www.southfrontenac.net

v)

DELEGATION means an address to Council made at the request of a person wishing to speak. (As Amended by By-law 2023-44 passed May 16, 2023)

w)

BRIEFING means a verbal update to Council or the Committee of the Whole by Township Staff or consultants to the Township or someone with expertise who has been invited by Council or the Committee of the Whole. (As Amended by By-law 2023-44 passed May 16, 2023)

2-MEETINGS a)

MEETING LOCATION - All meetings of Council shall be held at the municipal complex, 4432 George Street, Sydenham, Ontario, unless otherwise stipulated in a resolution of Council

b)

RULES OF ORDER - The rules of order established by this by law shall govern Council meetings and all Committees of Council. Where this by law is silent on an issue Robert’s Rules of Order shall apply.

c)

SEATING - During a meeting no person is permitted to come within the enclosure formed by the members’ chairs or to address Council unless that person: • Is a member of Council • Is the CAO, the Clerk or Recording Secretary • Has been given permission from the Presiding Officer

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d)

CHAIR - The presiding officer of the Council shall be the Mayor. In his or her absence the Deputy Mayor shall preside. The Deputy Mayor will have the powers and duties of the Mayor when performing in that capacity. If neither the Mayor nor the Deputy Mayor is present to open the meeting, the Council shall elect a presiding officer.

e)

CONVENING MEETINGS -The inaugural meeting of Council shall be held on the first Tuesday, at 7:00 p.m., following commencement of the term of office as defined by the Municipal Elections Act, but shall not be later than 31 days after Council term commences. Unless otherwise stipulated, Council shall meet at 7:00 p.m. on the first, second and third Tuesday in each month from January to December inclusive with the exception of the months of July and August when only one meeting will be held each month, on the first Tuesday of the month. (As Amended by By-law 2023-44 passed May 16, 2023) Should Council be scheduled for a closed session, the Clerk shall establish a start time that reflects the nature of the agenda. Council would then return to open session at 7:00 p.m. Council will not meet on a statutory holiday nor will it meet between Christmas and New Years. Should a Council meeting conflict with any committee meeting, such committee meeting shall be rescheduled after consultation with the Committee Chair. The Clerk will advertise any meeting date changes caused by this policy. Council reserves the right to dispense with or alter the time, day or place of any meeting by resolution.

f)

NOTICE REQUIREMENTS Notice to Members of Council and Staff The Clerk, Deputy Clerk or Secretary Treasurer will give notice of all Council and advisory or legislated committee meetings to members of Council and to all Department Heads. The notice will be accompanied by an agenda and any other matter to be addressed at the meeting. (As Amended by By-law 2023-05 passed January 31, 2023) The Clerk will send the notice by posting the agenda to AgendaNotes. In the event of a system problem notice may be sent by alternate means including; delivery, facsimile, electronic mail to the residence or place of business of each member or by telephone alert. Generally members will receive notice at least three days before the day of meeting. However failure to receive the notice will not affect the meeting itself, including the timing of or any actions taken there at. Notice to the Public The Clerk shall give notice to the public of all regular Council and Committee meetings by posting a schedule of meeting dates on the Township’s official web site at the beginning of each calendar year. The agenda shall be posted on the website and in the office on the Friday preceding the date of the meeting. The Clerk shall give notice to the public of all special meetings of Council by posting a notice on the Township’s website as soon as possible after the 3

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date of the special meeting has been confirmed. g)

SPECIAL MEETINGS -A special meeting may be called under the following circumstances: • The Mayor may at any time summon a special meeting. • An advisory or legislated committee chair may at any time summon a special meeting upon receiving permission from the Clerk; • Upon receipt of a petition of the majority of the members of Council, the Clerk shall call a special meeting for the purpose and at the time mentioned in the petition. Notice may be given by telephone, e-mail or facsimile transmission or posting to Agenda Notes. The agenda for a special meeting will be prepared by the Clerk, Deputy Clerk or Secretary Treasurer in consultation with the Mayor or committee chair and will be approved at the meeting. Delegations may be scheduled by the Clerk or Deputy Clerk to be heard by Council or committee during a special meeting as appropriate. Closed session (if requested) will be a standing item on every special meeting agenda. If there is no by-law or petition fixing the place of a special meeting, that meeting shall be held at the place where the last regular meeting was held. (As Amended by By-law 2023-05 passed January 31, 2023)

h) CLOSED SESSION - As per Subsection 239(2) of the Municipal Act, 2001, as amended, a meeting or part of a meeting may be closed to the public if the subject matter being considered is: i) the security of property of the municipality ii) personal matters about an identifiable individual, including municipal employees iii) a proposed or pending acquisition or disposition of land by the municipality; iv) labour relations or employee negotiations v) litigation or potential litigation including matters before administrative tribunals effecting the municipality vi) advice that is subject to solicitor client privilege including communications necessary for that purpose; vii) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another Act; viii) Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them ix) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization x) a trade secret or scientific, technical, commercial or financial information that belongs to the Township or local board and has monetary value or potential monetary value; or xi) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the City or local board. xii) if the meeting is held for the purpose of educating or training the members: and at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee; A meeting shall be closed to the public if the subject matter relates to: 4

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• •

a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by; the Ombudsman appointed under the Ombudsman Act, an Ombudsman appointed by Council, or the Closed Meeting Investigator appointed by Council.

Prior to holding a meeting or part of a meeting that is to be closed to the public, Council shall state by resolution the fact that a closed meeting is being held and the general nature of the matter to be considered at the closed meeting. A meeting may only be closed to the public during a vote, if: • the subject matter is as defined above; and • the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under contract with the municipality Other policies regarding closed sessions Include: i)

All information, documentation or deliberations received, reviewed or taken into a closed meeting is confidential.

ii)

The response of Members to enquiries about any matter dealt with by Council or a Committee of Council at a closed meeting, prior to it being reported publicly, shall be “no comment", or words to that effect. No member shall release or make public any information considered at a closed meeting or discuss the content of such a meeting with persons other than members of Council or relevant senior staff members included in the Closed Session.

iii)

Any violation of this regulation may result in exclusion of the offending Member from future closed meetings of Council or a Committee of Council and that Member no longer being provided with correspondence, material or information proposed to be dealt with by Council at a closed meeting.

iv)

The determination of whether or not a violation of the closed meeting _ provision of this By-law and the length of the exclusion from closed meetings if so determined, shall be made by Council, and Council in Closed Session shall consider the issue. Prior to this determination by Council, the offending Member shall have the allegation explained to him/her, and he/she shall have the opportunity to provide his/her explanation regarding the matter. The results of Council’s deliberations shall be reported publicly.

v)

Despite clause (iv), the Member affected shall not be permitted to vote on a motion respecting his/her purported violation of the closed meeting provision of the procedural by-law, his or her exclusion from closed meetings, or the length of any such exclusion.

vi)

The release of any information about any matters dealt with by Council at a closed meeting shall be by the Mayor or his delegate only. Once the Mayor or his delegate has released the information, it shall be considered to be public information and a Member may discuss the matter without being considered to be in violation of this By-law. 5

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vii) Agendas, minutes or any items thereon for consideration by Council at a closed meeting shall not be released to the public. COMMITTEE OF THE WHOLE - Committee of the Whole meetings will be held at the Call of the Mayor or Clerk, as required, and shall follow similar rules of procedure as Regular Meetings of Council, except that discussions may be less formal. As appropriate, direction provided to staff will be incorporated into reports and will be brought forward for formal approval at Council. Resolutions adopted by Committee of the Whole shall not be binding on Council.

i}

Committee of the Whole meetings of Council shall be open to the public except as otherwise provided by The Municipal Act. (See Closed Session Section). (As Amended by By-law 2023-44 passed May 16, 2023) 3-AGENDAS a)

REGULAR MEETINGS - The Clerk will prepare an agenda for the use of members at regular meetings. The Agenda shall be posted in the Municipal Building, Sydenham and posted to AgendaNotes by 2:00 p.m. on the Thursday prior to the meeting. (As Amended by By-law 2024-XX passed March XX, 2024) The Clerk will attach copies of all relevant correspondence to the agenda package for Council information. All items of business for the agenda will be received by the Clerk by 12:00 noon on the Thursday prior to the meeting date. If necessary, the Clerk will prepare an addendum for use of members at regular meetings. The Addendum shall be posted in the Municipal Building, Sydenham and posted in AgendaNotes by 11:00 a.m. on the day of the meeting. The business of each meeting follows the order in which it stands on the agenda. The agenda for a meeting may only be amended at that meeting by a motion supported by a majority of the members present. Any undisposed matters will be placed on the agenda for the next meeting.

COUNCIL Agenda:

1. Call to Order
2. Declaration of pecuniary interest and the general nature thereof
3. Approval of Agenda and Addendum
4. Scheduled Closed Session
5. Recess
6. Public Meeting
7. Delegations
8. Briefings
9. Approval of Minutes
10. Reports Requiring Action
11. Advisory Committee Reports or Minutes
12. Reports Requiring Approval of By-laws
13. Reports for Information
14. Committee of the Whole
15. Tabling of Documents
16. Communications
17. Notice of Motions
18. Rise and Report regarding County Council and External Boards
19. Announcements/Statement by Councillors
20. Closed Session (if requested)
21. Confirmatory By-law
22. Adjournment (As Amended by By-law 2023-44 passed May 16, 2023) 6

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(As Amended by By-law 2024-XX passed March XX, 2024) COMMITTEE OF THE WHOLE Agenda:

1. Call to Order
2. Declaration of pecuniary interest and the general nature thereof
3. Approval of Agenda and Addendum
4. Scheduled Closed Session
5. Recess
6. Public Meeting
7. Delegations
8. Briefings
9. Reports Requiring Direction
10. Reports for Information
11. Tabling of Documents
12. Communications
13. Notice of Motions
14. Announcements/Statements by Councillors
15. Closed Session {if requested)
16. Adjournment During July and August a blended meeting agenda will be used incorporating both delegations and public meetings. (As Amended by By-law 2023-44 passed May 16, 2023) (As Amended by By-law 2024-XX passed March XX, 2024) b) i.

DELEGATIONS a) Any person desiring to present information orally on matters of fact or to make a request of Council shall give notice and disclose the Agenda Item and subject matter to the Clerk by 2:00 p.m. on the day prior to the meeting; a)

i.

In order to be scheduled as a delegation before Council or the Committee of the Whole, a person shall submit to the Clerk written and/or electronic documentation concerning the presentation by 2:00 p.m. on the day prior to the meeting.

b) Any person desiring to present information orally on matters of fact or to make a request of Council regarding a matter that is not included on a Council agenda for consideration shall give notice and disclose the subject matter to the Clerk not less than ten days preceding the Council Meeting or Committee of the Whole Meeting at which such person desires to be heard. b)

i.

In order to be scheduled as a delegation before Council or the Committee of the Whole, a person shall submit to the Clerk written and/or electronic documentation by the Clerk by 12:00 noon on the Thursday prior to the meeting date.

ii.

The Clerk, in consultation with the Mayor, shall have the authority to deem a delegation inappropriate or outside the scope of Council authority and deny the item a place on the agenda.

iii.

Except as required by law, any person appearing before Council or a Committee who has previously appeared before Council or the same Committee on the same subject matter shall be limited to providing only new information in their second and subsequent appearances. Under extenuating circumstances, exceptions to the ten days’ notice required

iv.

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in 16.1 may be approved by the Clerk. v.

Each delegate shall be limited to not more than a total of five (5) minutes. Extensions to these limits will be at the discretion of the Mayor.

vi.

A maximum of three (3) delegations may address Council per Meeting.

vii.

The number of speakers for one delegation shall be limited to two, unless authorized by Council resolution.

viii.

Members may only address a Delegation to ask a maximum of two (2) questions for clarification and shall not express opinions or enter into debate or discussion with a Delegation.

ix.

Members shall not pose questions to staff during a Delegation.

x.

All delegates shall address the Mayor, shall state their name and whom they represent.

xi.

No delegate shall: a) Speak disrespectfully of any person; b) Use offensive language; c) Speak on any subject other than the subject for which he has received approval to address Council; d) Disobey the rules of procedure or a decision of the Mayor or Council.

xii.

The Mayor may curtail any deputation, any questions of a deputant or debate during a deputation for disorder or any other breach of this by-law, and, if the Mayor rules that the deputation is concluded, the person or persons appearing shall withdraw.

xiii.

No Delegations shall be permitted on the following topics: (a) labour relations or staff negotiations; (b) an application submitted under the Planning Act; (c) a Notice of Motion; (d) litigation or administrative tribunal proceedings that are either expected to proceed, that are currently proceeding, or that have already been decided by a court or tribunal; (e) tenders, requests for proposals or other procurement issues; (f) any matter that is not within the jurisdiction of Council or the Committee of the Whole, as determined by the Mayor in consultation with the Clerk; and (g) any matter that is properly the subject of a Closed Session. (As Amended by By-law 2023-44 passed May 16, 2023) (As Amended by By-law 2024-XX passed March XX, 2024)

c)

PUBLIC INPUT RELATED TO PLANNING MATTERS i.

During a statutory public meeting under the Planning Act, members of the public wishing to speak to the matter will be limited to five minutes and will be encouraged to provide their comments in writing to be put on record and limit their presentation to information that has not already been provided or addressed by another individual. Council will not make a decision or pass a corresponding by-law until a subsequent Council meeting to provide Council sufficient time to consider public input and any additional information required of the applicant.

ii.

Notwithstanding Section 3. c. Clause i., Council may pass a by-law during the Council meeting in which the statutory public meeting was held, if the planning matter is deemed to be technical in nature and no concerns were raised prior to or during the public meeting. It being understood that the public meeting report would articulate that staff are proposing that the 8

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application be considered via the streamlined process. (As Amended by By-law 2023-44 passed May 16, 2023) (As Amended by By-law 2024-XX passed March XX, 2024) d)

BRIEFINGS

Briefings are allowed at the beginning of the Meeting or when the issue arises on the agenda. (As Amended by By-law 2023-44 passed May 16, 2023) e)

TABLING OF DOCUMENTS

i.

The Clerk shall list on the Agenda documents received from any local boards or agencies, including, but not limited to, meeting agendas or minutes and financial statements.

(As Amended by By-law 2024-XX passed March XX, 2024) f)

COMMUNICATIONS

i.

Every communication intended for presentation to Council or a Committee shall be legibly written, typed, or printed and signed by at least one (1) person giving their address. Anonymous communications will not be accepted.

ii.

The Clerk shall list on the Agenda those communications received prior to the submission deadline specified in Section 3. a). All communications received after such deadline shall be held over for consideration at a subsequent Meeting, unless they directly relate to items of business on the Agenda. Communications relating to a business item on the Agenda that are received by 2:00 p.m. on the day prior to the meeting will be included on the Addendum.

iii.

iv.

Subject to the submission requirements set out in Section 3. a), the Clerk shall also list on the Agenda, as a communication, any correspondence received from a Member in relation to any recommendation or Motion at the Meeting. Members shall not debate any communication.

v.

Council may refer a communication to staff or a Committee.

vi.

Communications from other municipalities requesting endorsement or consideration of their resolutions shall be forwarded to the Chief Administrative Officer and may be added to the appropriate Council or Committee Agenda.

vii.

No Communications shall be permitted on the following topics: (a) labour relations or staff negotiations; (b) litigation or administrative tribunal proceedings that are either expected to proceed, that are currently proceeding, or that have already been decided by a court or tribunal; (c) tenders, requests for proposals or other procurement issues; (d) any matter that is not within the jurisdiction of Council or the Committee of the Whole, as determined by the Mayor in consultation with the Clerk; and (e) any matter that is properly the subject of Closed Session.

(As Amended by By-law 2024-XX passed March XX, 2024) 9

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4 - QUORUM and PRESIDING OFFICER a)

REGULAR MEETINGS -As soon as there is a quorum after the hour fixed for the meeting, the Presiding Officer will assume the role as Chair and call the members to order. The Clerk will then take note of attendance.

b)

TIME LIMIT - The time limit for a quorum is 30 minutes after the time appointed for the meeting. If no quorum is present after 30 minutes, the Council or Committee will stand adjourned until the next regular day of meeting or until a special meeting is called. The special meeting will deal with the matters intended to be addressed at the adjourned meeting. The Clerk will record the names of the members present at the expiration of the time limit and append this record to the next agenda. Physical attendance by members of Council is required at Council and Committee meetings in order to participate; no means of electronic participation is permitted.

c)

PRESIDING OFFICER - The Presiding Officer shall oversee the conduct of the meeting including: i) Call the meeting to order ii) Introduce the items listed on the Agenda in the order presented unless otherwise determined by Council iii) Call on the CAO or Department Head to address questions from Council or provide additional information should it have become available since the report was written. iv) Call on the Clerk to read the motion or by-law as requested by the Presiding Officer v) Designate the Council Member or Staff Member as to who has the floor to speak vi) To put to a vote all questions which are properly moved and seconded and after full discussion has been provided, and announce the results of the vote vii) Ensure the preservation of good order and decorum viii) Ruling on points of order and privilege ix) Deciding all questions relating to the orderly procedure of the meeting subject to an appeal by any member of Council from any ruling of the Presiding Officer The Presiding Officer may expel any person for improper conduct at a meeting. At Committee of the Whole or Council the Presiding Officer may state his or her position on any matter before Council following the discussion by other members of Council. This will not require the Presiding Officer to relinquish the chair. The Presiding Officer will vacate the chair prior to; make a motion or serve a notice of motion. If making a motion, the presiding officer shall remain out of the chair during the debate and vote on the subject.

d)

VACANCIES - If the office of a member of council becomes vacant under section 259 of the Municipal Act, the Council shall at its next meeting declare the office to be vacant, except if a vacancy occurs as a result of the death of a member, the declaration may be made at either of its next two meetings. Rules pertaining to vacancies shall not apply to a member of council of a municipality who is absent for 20 consecutive weeks or less if the absence is a result of the member’s pregnancy, the birth of the member’s child or the adoption of a child by the member. If a vacancy occurs in the office of a member of council, the municipality shall, subject to the Municipal Act, •

fill the vacancy by appointing a person who has consented to accept 10

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the office if appointed; or •

require a by-election to be held to fill the vacancy

5-CONDUCT a)

SPEAKING - Each member must be recognized by the Presiding Officer before speaking on any matter or motion. A member may not speak more than once on a matter without leave of the Presiding Officer, except: • In explanation of a material part of the speech which may have been misunderstood; or • In reply after everyone else wishing to speak has spoken Generally no member may speak to the same matter or in reply for longer than 5 minutes. Through the Presiding Officer, a member may ask for an explanation of any part of the previous speaker’s remarks. A member may also, through the Presiding Officer, ask questions to obtain information relating to the report or minutes presented to Council or any clause contained therein. However this must be done prior to the commencement of the debate on the report, minute or clause. Following the reading of a motion and during debate, all questions to staff are to be addressed through the Presiding Officer.

b)

CONDUCT - Members shall not: i) Speak disrespectfully of the Reigning Sovereign, any member of the Royal Family, the Governor-General or a Lieutenant-Governor; ii) Use offensive words or unparliamentarily language in Council; iii) Disobey the rules of the Council or decision of the Presiding Officer or of Council on questions of order or practice; iv) Leave his or her seat or make any noise or disturbance while a vote is being taken and the result is declared; v) Enter the Council Chamber while a vote is being taken; vi) Interrupt a member while speaking, except to raise a point of order; vii) Pass between a member who is speaking and the Chair. viii) Engage in private conversation while in the Council Meeting or use electronic/mobile devices in a manner which interrupts the proceeding of the Council, or attempts to coordinate voting.

c)

DRESS CODE - Each member of Council is personally accountable for presenting themselves in a professional manner at all Council meeting.

d)

DECLARATIONS OF CONFLICT OF INTEREST- Members shall at all times conduct themselves in accordance with the requirements of the Municipal Conflict of Interest Act, including any subsequent amendments, revisions and regulations thereto. All declarations and disclosures made in accordance with the Act shall be made in writing by the member in accordance with the Act, and a copy shall be submitted to the Clerk. If, after making such a declaration, the member determines that he/she does not have a Conflict of Interest, then a public statement to that effect shall be made by the member. Such public statement may be in the same form and substance as the original declaration.

e)

DISCIPLINARY ACTION - It is not the intention of discipline in a meeting to punish a member but to change the behavior of the member. If a member commits a breach of conduct, the escalation of remedies is as follows: 11

Page 49 of 101

• • •

The Presiding Officer requests that the member refrain from breaking the rules and specifies the infraction or rule being broken. If this fails, the Presiding Officer provides a sterner warning by calling the member to order. If, after this instruction, the member continues with the action or refuses to be seated the Presiding Officer may, if the breach of conduct is serious enough, request that the offending member to apologize or failing an apology to be expelled from the meeting.

If expulsion from the meeting is ordered, the Presiding Officer may establish and appoint individuals to escort the member from the meeting room. If the member refuses to leave, the appropriate civil authorities should be called. f)

EARLY DEPARTURE FROM MEETINGS - A member who wishes to leave a meeting prior to the adjournment must so advise the Presiding Officer. The recording officer will note the member’s time of departure.

g)

NOTICE OF ABSENCE FROM MEETING - If a member cannot be in attendance at a meeting, they should notify the Clerk or the Deputy Clerk of their absence at their earliest opportunity.

h)

CHAIN OF OFFICE - The Mayor shall wear or display the Chain of Office at each Council meeting. The Mayor may at his or her discretion wear the Chain of Office on ceremonial occasions.

i)

CONDUCT OF PUBLIC AND MEDIA • Members of the public, including accredited and other representatives of any news media, may use cameras, recording equipment, television cameras, and any other devices of a mechanical, electronic, or similar nature to transcribe or record Council Meetings. These devices may not be used in such a way as to obstruct the proceedings of the Meeting. •

Members of the public who constitute the audience at a Meeting, shall not: • Address Council or Committee without permission; • Applaud, shout, boo, hiss or otherwise express their pleasure or displeasure with the proceedings in such a manner as to interfere with the meeting ■ Bring signage, placards or banners into such Meetings or engage in any activity or behavior that would affect the Council deliberations

6-MOTIONS a)

NOTICE OF MOTION - Notice of motions will preferably be received during the scheduled time as allocated under Section 2.0 (a), however the Clerk may receive a notice of motion at any time during a Council meeting. A notice of motion will become part of the agenda for the subsequent Council meeting unless otherwise approved by Council. A notice of motion requires a seconder only at the time of debate. The member of Council who moved the Notice of Motion at the previous meeting shall be afforded a maximum of two minutes to explain the purpose of the Notice of Motion to Council prior to the seconder being sought. (As Amended by By-law 2023-92 passed December 19, 2023) If a motion is not moved and seconded on the day and at the meeting for

12

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which notice was given, it cannot be moved at any subsequent meeting without notice being given on the agenda for that meeting. GENERAL - Every motion, once presented to the Presiding Officer, becomes the property of Council. The presiding officer may call on the Clerk to read the motion. A member can withdraw a motion only with the consent of the majority of Council. Motions shall be debated in the order of presentation to the Presiding Officer. Any member may request that the Clerk read the motion under discussion at any time during the debate, except when another member is speaking. Any member may request separation of a motion. Each section of the motion will be voted on separately. When a matter is under debate, no motions can be made other than a motion: • • • •

To refer I defer To amend To adjourn the meeting To vote on the matter

b)

REFER/DEFER - A motion to refer or defer takes precedence over any motion or amendment, except a motion to adjourn. A motion to refer requires direction as to the body to which it is being referred. A motion to defer must include a reason for deferral. Neither motion is debatable.

c)

VOTING - When a member makes a motion that the vote now be taken, it shall be put to a vote without debate. If a majority of the members agree to put a motion to a vote, the motion and any amendments thereto will be submitted to a vote immediately without further notice. No members may speak or present another motion once the Presiding Officer commences the vote on that motion. Each member present at a Council meeting will vote when the vote is taken on a matter, unless prohibited from so doing by statute. Any member who is present but refuses to vote or abstains to vote, their vote will be deemed to be a vote in the negative. A recorded vote on a motion before Council may be requested at any time by any Council member before the vote is taken or after the vote has been taken unless Council has commenced discussion on a new matter on the agenda. When a member requests a recorded vote, all members will vote in alphabetical order of Council finishing with the Mayor, when polled by the Clerk. The Clerk will note the names of those who voted for and against in the minutes, and will announce the results. If a member disagrees with the results of the vote, he or she may object to the declaration and ask that the Clerk retake the vote. An objection to any resolution shall not be recorded unless a recorded vote is requested.

d)

AMENDMENT - A member may present only one amendment to the main motion at a time. Another amendment may be introduced only after the previous one has been disposed of. An amendment that has been seconded may not be withdrawn and must be dealt with.

e)

NEW MATTER - A member may not introduce a new matter without notice, unless Council without debate dispenses with the notice requirements by two thirds vote.

f)

RECONSIDERATION - A member who voted with the prevailing side may move for reconsideration at the same meeting as follows: 13

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If the motion to reconsider receives a seconder, the motion for reconsideration shall be open to debate and voted upon. The motion will require the votes of two thirds of members present to pass. If adopted, the motion to reconsider temporarily nullifies the previous decision. The main motion originally voted on is again pending. The motion may now be amended or considered as moved and voted upon. Example: 1. 2. 3.

Original Motion -> Vote Motion to Reconsider-> Vote Reconsideration of main motion (it may now be amended)-> Vote

If a member who voted on the prevailing side presents a motion for reconsideration at a subsequent meeting, the motion must be preceded by a notice of motion. At the subsequent meeting, the motion to reconsider follows the same process, as noted above. It will require a two thirds majority vote of the members present to carry. Example:

Meeting #1 Meeting #2 Meeting #3 Meeting #3

Vote on original motion Notice of Motion to be received Motion to Reconsider to be voted on Matter for Reconsideration to be voted on

No matter may be reconsidered more than once in a twelve-month period. A notice of motion for reconsideration will not stop or delay action on the decided matter unless Council agrees otherwise. In this case. Council must approve the injunction by a two-thirds majority vote of the members present. If Council approves a motion to reconsider, the reconsideration will become the next order of business, unless the motion calls for a future definite date. Debate on the matter shall proceed as though it had not been previously voted upon. The debate must be confined to reasons for or against reconsideration only. g)

ADJOURNMENT - A motion to adjourn a meeting will be in order except: • When a member is in possession of the floor. • When it has been decided that the vote now be taken. • During the taking of a vote. • If determined in the negative the vote shall not be taken again until some intermediate proceedings have been taken by Council. Members may not leave their places on adjournment until the Presiding Officer vacates the role as Chair. Council will adjourn at 10:00 p.m. if in session at that hour, unless determined otherwise by a majority vote of the members present.

h)

BYLAWS -The agenda may contain a summary of the contents of each bylaw. If a majority of Council requests, the Clerk will read the by-law in its entirety. All by-laws must be passed in meetings that are open to the public. Notwithstanding the above clause, a by-law may be passed through delegated authority in accordance with By-law 2023-01 and may be presented to and enacted by the Director of Development Services or designate. (As Amended by By-law 2023-92 passed December 19, 2023) 14

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A Confirmatory By-law, to confirm the proceedings of Council during the meeting, will be placed before Council each meeting. i)

SUSPENSION OF THE RULES - Any Member may request that the rules of procedure be temporarily suspended. An example of a motion to suspend the rules would be to extend the meeting past 10:00 p.m.

j)

ULTRA VIRES - No motion shall be put on a matter which is Ultra Vires the jurisdiction of Council

I)

CHANGES TO COUNCIL COMPOSITION - Where Council wishes to consider changes to the composition of council: • 5 votes shall be required to support the change, • At least one Councillor from each district shall support the change, • There shall be widespread consultation with voters before any proposal is adopted including at least one public meeting in advance of day of the meeting where the resolution is decided. Normal municipal procedures for public notice shall apply.

7 – COMMITTEES a) APPLICATION OF THIS BY-LAW TO COMMITTEES - The rules governing the procedures of Council and the conduct of Members as set out in this ByLaw shall be observed in all Committees in so far as they are applicable or as otherwise provided for in the Committee By-Law. b)

EXTERNAL COMMITTEES/BOARDS - Council may from time to time appoint, by resolution, individuals to external committees or boards. The term of office for community members shall be two terms, the length of which will be decided by Council. Terms are to be staggered such that there is always a productive mix of experienced and new volunteer members.

c)

QUORUM - A quorum shall be a majority of those appointed to a Committee by Council. A majority is more than half of the total number of those appointed to the Committee.

d)

COMMENCEMENT OF MEETINGS - If a Committee Chair or Committee Vice­Chair is not present within fifteen minutes from the time of the opening of the Committee meeting, the members present will elect another member of the Committee to preside. That member will discharge the duties of the Presiding Officer for that meeting, or until the arrival of the Committee Chair or Vice-Chair.

e)

VOTING - Any member, including the Committee Chair, may propose or second a motion. When the Committee Chair proposes a motion, he or she must vacate the chair to the Vice-Chair of the Committee during the debate on the motion and resume the chair following the vote. All members will vote on all motions except when disqualified by reasons of pecuniary interest or otherwise.

f)

DUTIES - Council may discharge from responsibility any Committee, which refuses or neglects to give due consideration to any matter before it. Council may then allot such responsibility to another Committee.

g)

CLERK, DEPUTY CLERK OR SECRETARY TREASURER TO PRESIDE AT FIRST MEETING - The Clerk, Deputy Clerk or Secretary Treasurer shall preside at the first Meeting of each Committee or Board in each calendar year for the purpose of electing the Chair of that Committee. Upon election, the Chair shall preside at the Meeting.

15

Page 53 of 101

To:

Council

From:

Senior Planner

Date of Meeting:

February 20, 2024

Subject:

Request for Extension of Approval – Shield Shores Draft Plan of Condominium 10CD-2016/001

Report Number:

2024-028

Summary The developer of the Shield Shores Plan of Condominium has applied to the County of Frontenac for an extension to their draft plan approval which is set to lapse in April 2024. The County requests that Township Council provide a recommendation to County Council as part of their decision-making process on the request for an extension. This report recommends that Township Council support the extension of draft plan approval for a further period of one year. Recommendation That South Frontenac Council recommend the County of Frontenac extend draft plan approval for a period of one year for application 10CD-2016/001, subject to the conditions approved by the County of Frontenac on May 15, 2019, and direct the Clerk to forward this resolution to the County Clerk. Background The County of Frontenac is the approval authority for plans of subdivision and condominium. The Township received notice on January 26, 2024, that the County of Frontenac has received an application to extend draft plan approval for the Shield Shores Plan of Condominium (10CD – 2016/001). The County has requested input from Township Council on the requested extension, in the form of a resolution. The original application for the Shield Shores Condominium was approved by the County of Frontenac on May 19, 2019. A two-year extension was granted in 2022. Draft plan approval is set to lapse in April 2024. The draft plan is for the creation of eighteen (18) residential units, two private lanes and five (5) blocks. The Condominium is located outside of the Battersea settlement area and is accessed from Wellington Street.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-028

Page 54 of 101

Attachment 1 shows the location of the subject property on which the plan of condominium is proposed. Attachment 2 is the draft plan of condominium that shows the unit layout, the proposed lanes, and blocks. Discussion Reason for Draft Plan Extension The County of Frontenac forwarded a copy of the application for draft plan approval dated January 15, 2024, from the developer, Barry Campbell, requesting an extension of draft approval (Attachment 3). The application to extend draft plan approval for the Shield Shores Condominium lists the reasons for why an extension is requested. The application references a number of delays with Hydro One reviewing the subdivision application and preparing a design for the installation of hydro services. Hydro One finished installing services in August 2023. The detailed engineering drawings required as a condition of draft plan approval could not be completed until Hydro One services were complete. Mr. Campbell is actively working to fulfill the remaining conditions. However, it is unlikely that there is enough time for the required drawings and documentation to be reviewed and approved by the Township and external agencies before the expiry of the extension. Review of Request for Draft Plan Extension Township staff are supportive of the County providing a further one-year extension to draft plan approval to allow the developer and the Township the opportunity to fulfill the remaining conditions of draft plan approval. The Provincial Policy Statement 2020, the County Official Plan and the Township Official Plan are all supportive of the creation a range and mix of housing types and permit the creation of rural residential lots that are in-keeping with the character of rural areas. Subject to fulfilling all draft plan conditions, Township staff are of the opinion that extending draft plan approval for the Shield Shores Condominium helps further the Township’s goal to provide a supply of housing to market, while maintaining the integrity of our natural environment. The developer has been actively working to fulfill conditions of draft plan approval. The below section outlines work completed by both the developer and the Township to date on a number of key conditions of draft plan approval: •

•

A draft condominium agreement was prepared by Township staff and reviewed by the developer. The majority of the conditions of draft plan approval will be completed through the condominium agreement. The Township’s appraiser has undertaken an appraisal of the condominium for the purpose of calculating cash-in-lieu of parkland. Council received a report in this regard in April 2020 and set the cash-in-lieu value for Shield Shores Condominium at www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-028

•

•

•

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$20,000. This money will be collected at the time the condominium agreement is signed and brought to Council for approval. Council passed By-law 2020-60 to approve the naming of two new private lanes and two existing rights-of-way to Shield Shores Lane, Glacier Lane, Bird Haven Lane and Briscoe Bay Lane at the November 3, 2020 Council meeting. The Zoning By-law amendment for the Shield Shores Plan of Condominium was approved by Council on August 11, 2020. This by-law took full force and effect on September 7, 2020. The residential units were zoned Residential Limited Service and Residential Limited Services Waterfront with a Holding zone. The lifting of the holding zone is conditional on the developer entering into a condominium agreement with the Township. The developer has been working towards constructing the private lanes and realigning the entrance of the private lane at the intersection of Wellington Street. These works will need to be reviewed and inspected by Township staff to determine if the private lanes have been constructed to Township standards.

Staff note there are several other conditions that need to be finalized in order to fulfill conditions including: • •

Detailed Engineering Review –Stormwater Management, Grading, Erosion and Sediment Control, Servicing, Lighting Installation of on-site works such as Canada Post mailbox, garbage and recycling facilities

Next Steps The resolution from South Frontenac Council will be forwarded to the County Clerk for consideration at the April 2024 County Council meeting where the application to extend draft plan approval for the Shield Shores Plan of Condominium will be considered. Financial Implications Not applicable. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-028

Page 56 of 101

☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation There are no requirements for public notification for an extension of draft plan approval under the Planning Act. The following staff were consulted in the preparation of this report:

Sonya Bolton, Manager of Community Planning, County of Frontenac

Attachments

1. Location Map
2. Draft Plan of Condominium
3. Application for Draft Plan Extension – January 15, 2024
4. Conditions of Draft Plan Approval Approvals Prepared By: Christine Woods, RPP, MCIP, Senior Planner Submitted By:

Brad Wright, Director of Development Services Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Attachment 1. Location Map

Legend Road Highway Major Road Secondary Road Ferry Route

Assessment Parcels Settlement Area Citations

1.8

0

0.92

WGS_1984_Web_Mercator_Auxiliary_Sphere Includes Material © 2019 of the Queen’s Printer for Ontario. All Rights Reserved.

1.8 Kilometers

Notes Shield Shores Plan of Condominium

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Page 57 of 101

1: 36,112

6m SETBACK FROM REGULATORY FLOODPLAIN 93. 3m

MENT) E L E N O M M O (C IL A 3.0m WIDE TR

105.60m

126

.0

124.0 0 2. 2 1 0 12

NOT TO SCALE

84

ENT) M E L E N O M IL (COM m WIDE TRA

COMMON ELEMENT

.3m

3.0

.5m 110

4m

12 1220.0

120

m

m 30

.8m

BLOCK 25IL TRA 3.0m WIDEEM L ENT) (COMMON E

48

.0

1 12 26.0 8.0

m

76.1

m

53

.7

FLOODLINE SETBACK

0 11 0 1112468…00.00.0 1111222 0 1 24. 1

A) BOUNDARY OF LANDS TO BE SUBDIVIDED AS SHOWN ON DRAFT PLAN B) EXISTING AND PROPOSED ROADWAYS AS SHOWN ON DRAFT PLAN C) RELATIONSHIP TO ADJACENT LANDS AS SHOWN ON DRAFT PLAN AND KEY PLAN

m

130

93.7

1111 6.08.0

82.2m

E) EXISTING USES OF ADJACENT LANDS AS SHOWN ON DRAFT PLAN F) APPROXIMATE DIMENSIONS AND LAYOUT OF UNITS AS SHOWN ON DRAFT PLAN G) NATURAL AND ARTIFICIAL FEATURES AS SHOWN ON DRAFT PLAN H) PRIVATE WATER WELLS TO BE PROVIDED

.0 118

D) LANDS TO BE USED FOR RESIDENTIAL PURPOSES

114.0

m 145

6m SETBACK FROM REGULATORY FLOODPLAIN 11

73.1m

.0

2 11

I) SERVICES AVAILABLE INCLUDE HYDRO AND BELL J) RESTRICTIONS AFFECTING THE LAND ARE SHOWN ON THE DRAFT PLAN

123

Percent (%)

RESIDENTIAL UNITS 1 to 18

18

26.65

79.65%

COMMON ELEMENT ( OPEN SPACE )

19-20 21-22 & 25

3.73

11.16%

COMMON ELEMENT ( ROADS )

23-24

3.07

126.0 124.20.0 12 20 1 18.0 10m 1 161.0 1 14.0 1

112

10

6.0

.0

104

DRAINAGE DITCH

m .49 4 14

.0

9.19%

SUBJECT TO ROW IN FAVOUR OF HOUSE 2

0m

Area (ha.)

Number of units

BOUNDARY

0 108.0

118 .0 116.0 SUBJECT TO ROW IN 114 FAVOUR OF BLOCK 19, 112..00 UNIT 8 AND HOUSE 2 110 108.0 106.0 104.0

128.0

Number of lots

.2m

10

SITE DATA Length

30

52.6m

SECTION 51(17) PLANNING ACT- INFORMATION

DRAINAGE DITCH

.6m

7

m 6.1

35

0m

1 11 18.0 11 6.0 4.0

18

.0

124

m 1.3 5 1

Land Use

3.5

.0 126.0

8 12

3 METRIC

1m

6m 45.

WATERCOURSE

150 .0m

76.0

CO M

M

E

W

.3m

96

m 3.0

.5m

E

ID

98

L

I A TR

6m SETBACK FROM REGULATORY FLOODPLAIN

6m SETBACK FROM REGULATORY FLOODPLAIN

M M O (C

EN T

8m

ON

EL EM

11

M

E EL

0

100.00%

ON

108.0

Total

) NT

11

33.46

FLOODLINE ELEVATION: 98.95 85

.0 m

WATERCOURSE

79.77m

(ZONIN

G)

32 .9m

88.4 m

m 30

m 0 3

131.0m (ACTUAL)

.3m

m

SUBJECT TO RIGHT OF WAY

102.9m

187.6m

127

93.8

24.8% 4.

4%

JE Josselyn Engineering Inc.

COMMON ELEMENT 59.8m

1225 GARDINERS ROAD, #105 KINGSTON, ONTARIO K7P 0G3 TEL : 613-634-9278 FAX : 613-634-9138 E-MAIL : mjosselyn@josselyn.ca

.7m

63

LOW AREA % 5.3

COMMON ELEMENT GARBAGE AND RECYCLING COLLECTION AREA

7.3

%

% 0.6

% 1.1

By

Date

Revision

Checked

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No.

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10CD-2016/001 (Shield Shores) Plan of Vacant Land Condominium Conditions of Draft Approval Date of Decision: May 15, 2019

Amended Conditions: N/A

Conditions of Draft Plan Approval The conditions of approval for the draft plan of vacant land condominium are as follows:

1. That this approval applies to the Draft Plan of Vacant Land Condominium dated December 10, 2018, showing a total of 18 residential Units, 5 Blocks and two private lanes, prepared and certified by Leslie M. Higginson (surveyor).
2. That the Owner shall agree to enter into a condominium agreement with the Township of South Frontenac, to the satisfaction of the Township and to be registered on title of the subject land.
3. That the Owner shall agree in writing to satisfy all the requirements, financial or otherwise to the Township of South Frontenac concerning the provision/upgrade of roads, installation of services, drainage works, utilities and all other required works in accordance with the Township’s Design Criteria and Guidelines. Further, that the development, construction and use of the lands in this condominium shall be in accordance with the following reports submitted with the application for draft approval, unless otherwise amended, modified, or directed in witting by the Township and as secured in the condominium agreement:     

  

Fotenn Consultants Inc., Planning Report, Shield Shores Residential Development, February 25, 2016; Mary Alice Snetsinger, Environmental Impact Statement for Campbell Property, January 10, 2016, technical addendum August 24, 2016; Ecological Services, Gray Ratsnake Surveys, June 1, 2016; Ecological Services, Shallow Waterbody Submission, April 4, 2018; BluMetric Environmental, Hydrogeological Assessment and Terrain Analysis for Proposed Development of Con 9, Part Lots 15, 16 and 17, Dog Lake Township of South Frontenac, February 2016, technical response August 8, 2016 and May 4, 2017; Josselyn Engineering Inc, Traffic Impact Assessment Report, Shield Shores Condominium, November 25, 2016, updated August 22, 2017; Josselyn Engineering Inc. Analysis of Stormwater Management Requirements for Dog Lake Subdivision, February 4, 2016 and Analysis of Stormwater Management Requirements dated May 1, 2017; and Adams Heritage, Archaeological Assessment (Stages 1 & 2), Dog Lake Ridge, May 12, 2015.

4. That the Owner shall reimburse the Township of South Frontenac and the County of Frontenac for all legal, engineering, planning, administrative expenses and permit

Page 70 of 101

fees, including the cost of any peer review that the Township or the County may require in relation to the development and the fulfillment of conditions. 5. That the two proposed private lanes shown in the draft plan (Block 23 and Block 24) be designed and constructed, at a minimum, in accordance with Township Design Criteria and Standards and Private Lane Standards for new private lanes. 6. That the Owner agrees in writing that any easements as may be required for utility or drainage purposes shall be granted to the appropriate authority. 7. That 0.3 metre reserves be established along the boundaries of any blocks and units, other than the condominium road, which abut the Wellington Street road allowance to the satisfaction of the Township. Any 0.3 metre reserves shall be deeded to the Township for the purpose of controlling additional access to the plan of condominium. 8. That the Owner agrees that any dock at Block 19 be located at the open water end of the Block (i.e., southeast portion of the Block) and not in the narrow bay at the southwest side of the Block. 9. That the Owner shall agree in writing to install and power street lighting to the satisfaction of the Township and in accordance with Township Design Criteria and Guidelines. 10. That the Owner shall agree in writing to name the street in accordance with Township 9-1-1 Civic Addressing policy for the Township and shall install signage to the satisfaction of the Township and in accordance with Township Design Criteria and Standards. 11. That the Owner shall agree in writing to install garbage and recycling depot in a location to the satisfaction of the Township and in accordance to Township Design Criteria and Standards. 12. That the Owner shall agree to update and revise the traffic impact report entitled Josselyn Engineering Inc., Traffic Impact Assessment Report, Shield Shores Condominium, August 22, 2017 to the satisfaction of the Township and in accordance to Township Design Criteria and Standards. 13. That the Owner agrees in writing to pay cash-in-lieu of parkland in accordance with approved Township policies.

10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

Page 2 of 7

Page 71 of 101

14. That the Owner agrees in writing that the Township may implement whatever measures it deems necessary to ensure orderly development of the plan of condominium, including but not limited to the requirement of separate condominium agreements, imposition of “h” holding zoning or 0.3 metre reserves.
15. That the Owner agrees to deposit with the Township, securities in the form of a letter of credit, representing 100% of the estimated cost of the works to be provided with respect to the condominium. The letter of credit shall be reduced, in accordance with the terms and conditions of the Condominium Agreement.
16. That the Owner agrees for the condominium agreement to contain a provision requiring the Owner to pay development charges, in place at the time of the issuance of the building permit, prior to the issuance of the building permit and to acknowledge and agree that the Township will not issue any building permit until the development charges have been paid in full.
17. That the Owner shall agree in writing to obtain permits or approvals as may be required from any federal, provincial, municipal or local authority and to file copies thereof with the Township.
18. That the Owner shall agree in writing that the natural soil and vegetation within the 30 metres setback area from Dog Lake is not to be disturbed and is to be left in its natural state as of the date of draft approval. The condominium agreement and condominium declaration include provisions that would require unit owners to provide protection of natural vegetation within the 30 metre setback area. This shall not prevent the establishment of a 1.5m wide (maximum) pathway to the lake or the removal of noxious weeds or invasive species.
19. That prior to final approval, the County of Frontenac is to be advised by the Township of South Frontenac that this proposed condominium conforms to the Zoning By-law in effect for the Township.
20. That the Owner shall agree in writing that a Canada Post Centralized Community Mail Boxes, be installed, if deemed necessary by Canada Post, at a location to the satisfaction of Canada Post and the Township.
21. That the following conditions from KFL&A Public Health, be addressed to the satisfaction of the Township and KFL&A Public Health: (a) The site servicing plan showing the location of the house, well, sewage system envelopes (primary and alternate), taking into consideration site topography be

10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

Page 3 of 7

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prepared and provided to all future purchasers through the condominium declaration. (b) Primary and alternate sewage system locations be reserved and maintained solely for that purpose. No constructions of wells, homes, driveways, pools, garages or other structures is to take place in the primary or alternate area. (c) Existing soil conditions will necessitate the importation of suitable fill for the installation of sewage systems, resulting in fully raised sewage systems. Some units will require additional fill or extensive site grading to deal with saturated conditions. (d) Deviations from the locations on the updated site servicing plan may require the submission of an engineering report/design and terrain analysis supporting the proposed changes (including potential impact on adjoining properties). 22. That all requirements and recommendations specified in the hydrogeology report entitled BluMetric Environmental, Hydrogeological Assessment and Terrain Analysis for Proposed Development of Con 9, Part Lots 15, 16 and 17, Dog Lake Township of South Frontenac, February 2016 and all associated drawings be addressed to the satisfaction of the Township, KFL&A Public Health and Cataraqui Region Conservation Authority. 23. That any existing wells and/or septic systems that may be present on the site and which are not planned to be used as part of the condominium development be decommissioned as per applicable regulations. 24. That the recommendations of the environmental impact statement, entitled Mary Alice Snetsinger, Environmental Impact Statement for Campbell Property, January 10, 2016 be addressed to the satisfaction of the Township and Cataraqui Region Conservation Authority. 25. That a final detailed stormwater management plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the Cataraqui Region Conservation Authority, and that appropriate text to implement its findings be included in the Condominium Agreement. 26. That a lot grading and drainage plan, and a sediment and erosion control plan be completed to the satisfaction of the Township and the Cataraqui Region Conservation Authority and be included in the Condominium agreement. 27. That the Condominium Agreement contain a provision that any proposed development (e.g. construction, filling, and site alteration) within 15 metres of the flood plain or top of bank of the watercourses and Dog Lake will require prior written

10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

Page 4 of 7

Page 73 of 101

authorization from the Cataraqui Region Conservation Authority under Ontario Regulation 148/06 made pursuant to Section 28 of the Conservation Authorities Act. 28. All in-water and shoreline works, including but not limited to docks, including the joint use dock at Block 19, may only be constructed in accordance with applicable approvals issued by Parks Canada. 29. That the Owner agree in writing all recommendations of the archaeological report entitled Adams Heritage, Archaeological Assessment (Stages 1 & 2), Dog Lake Ridge, May 12, 2015 be implemented to the satisfaction of the Township. 30. That the Owner prepare a vegetative planting plan to the satisfaction of the Township and the Cataraqui Region Conservation Authority, the purpose of which is to enhance the natural vegetative buffer within 30 metres of the high water mark. 31. The Owner agree in writing for the condominium agreement to contain a clause providing that any purchaser be advised, and also that a notice be placed in the purchase and sale agreement, alerting a prospective purchasers that, in the event that human remains are discovered during construction or site development of a unit, the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services (or the applicable agencies at the time of final approval). 32. That Owner agree in writing that if, during the process of development, any archaeological resources or human remains of Aboriginal interest are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke Ontario K8A 8R6 Telephone 613-735-3759 Fax 613-735-6307 E-mail: algonquins@tanakiwin.com 33. That Owner agree in writing that public utilities, including without limitation Bell Canada (or alternative provider for telecommunication and cable), Hydro One, etc. are adequate to service the proposed development and installed to the satisfaction of the Township. 34. That prior to Final Condominium Approval, the Owner shall submit a revised Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. 10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

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Where final engineering design(s) result in minor variations to the Plan (e.g. in the configuration of units, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township and the County. 35. That when requesting Final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the units/blocks thereon conform to the frontage and area requirements of the zoning by-law. 36. That prior to Final Condominium Approval, the County of Frontenac shall be advised by the Township of South Frontenac that all Conditions of Draft Plan Approval requested by the Township have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. 37. That prior to Final Condominium Approval, the County is to be advised in writing by KFL&A Public Health of the method by which its conditions have been addressed. 38. That, prior to Final Condominium Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority of the method by which its conditions have been addressed. 39. That pursuant to section 51 (32) of the Planning Act, this Draft Plan Approval is granted for three years from the decision date. The Owner may request the County issue an extension of Draft Approval should that be needed. The County shall notify the Township of any request to extend Draft Approval. 40. Clearance Letters: a. That prior to Final Subdivision Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each condition has been met and shall be prepared by the Planning Consultant. b. That prior to Final Subdivision Approval, the County is to be advised in writing by the Township of South Frontenac of the method by which its conditions have been addressed. c. That prior to Final Submission Approval, the County is to be advised in writing by KFL&A Public Health of the method by which its conditions have been addressed. d. That prior to Final Subdivision Approval, the County is to be advised in writing by Rideau Waterway Development Review Team of the method by which its conditions have been addressed. 10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

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Notes of Draft Approval: 

 

  

This draft approval is for a period of three (3) years. The Owner is advised that they are to apply for any extension at least sixty (60) days prior to lapsing date or in accordance with the County of Frontenac Plan of Subdivision and Condominium Guidelines. This approval may be extended pursuant to Subsection 51(33) of the Planning Act, but no extension can be granted once the approval has lapsed. If final approval is not given to this plan within three (3) years of the draft approval date, and no extensions have been granted, draft approval will lapse under Section 51(32) of the Planning Act, R.S.O. 1990. It is the applicant’s/owner’s responsibility to fulfill the conditions of draft approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the Approval Authority, quoting file number 10CD-2016/001 (Shield Shores). All measurements in the final plans must be presented in metric units. Please note that an updated review of the plan, and revision of the conditions of approval, may be necessary if an extension is to be granted. Please consult the County of Frontenac Plan of Subdivision and Condominium Guidelines and Planning Department for submission requirements for final approval including number of copies required, requirements for review of the M-Plan, and, submission timelines.

10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

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Page 76 of 101

To:

Council

From:

Director, Public Services

Date of Meeting:

February 20, 2024

Subject:

Snow Blower Attachment

Report Number:

2024-031

Summary The Public Services Department is seeking approval to return the snow blower attachment that was procured for the Kubota tractor and purchase a more robust unit to better suit the needs of the department. This purchase would require a budget increase of $10,000 that would be funded from savings on another fleet capital project. Recommendation That Council authorize a budget increase to capital project 23-77 for the purchase of a snow blower attachment in the amount of $10,000 to be funded from the savings on capital project 24-22. Background Council approved capital project 23-77 for the purchase of a snow blower attachment for the Kubota tractor in the 2023 capital budget with a budget of $30,000. In the fall of 2023 Public Services procured an MK Martin Meteor SB108DF-C front mount blower from Hartington Equipment for $21,878 net of HST rebate. Discussion/Analysis The snow blower attachment was installed and has been used to remove snow in the villages twice this season. The PTO shaft from the tractor up to the drive box on the snow blower is on a very steep angle which increase greater than 45 degrees when the snow blower is picked up. The PTO shaft has already broken apart once causing warranty work and equipment downtime. The height of the blower, alignment of the PTO shaft, and pitch on the blower to have the cutting edge on ground has staff concerned about the life expectancy and performance of the blower. Hartington Equipment has supplied and serviced the Township’s two Kubota tractors and all the associated attachments. Their customer service has been exceptional and they have provided warranty service on the tractors and attachments. Hartington Equipment has offered to take the Meteor snow blower back and provided options on industrial snow www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2024-031

Page 77 of 101

blowers from other manufacturers to make sure the Township is satisfied with the equipment. Staff purchased a snow blower that was under budget with fiscal responsibility in mind but the configuration and quality of the equipment does not meet the requirements of the department. Staff are recommending the Township return the equipment and upgrade to an industrial snow blower better suited for public works operations. Financial Implications Capital project 23-77 for the purchase of a snow blower attachment had an approved budget of $30,000. To purchase a snow blower that better serves the departments needs the project requires a total budget of $40,000. Staff are recommending the additional $10,000 in funding be transferred from Capital Project 24-22 that has a projected savings of $44,000. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillar: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Approvals Prepared By: Brian Kirk, Manager of Operations and Fleet Submitted By:

Kyle Bolton, Director of Public Services Approved By:

Louise Fragnito, Chief Administrative Officer www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 78 of 101

To:

Council

From:

Office of the Clerk

Date of Meeting:

February 20, 2024

Subject:

Noise By-law Amendment – Exemption Process

Report Number:

2024-021

Summary The purpose of the Report is to provide Council with background information regarding a proposed amendment to By-law 2015-41, As Amended, ‘A By-law to Prohibit and Regulate Noise Within the Township of South Frontenac’ (Noise By-law). Recommendation That By-law 2024-15, attached as Exhibit A being a By-law to “A By-Law to Amend By-Law 2015-41, As Amended, ‘A By-law to Prohibit and Regulate Noise Within the Township of South Frontenac’”, be given first and second reading; and That By-law 2024-15 be given third reading, signed and sealed. Background At the September 19, 2023 Council meeting, the following resolution was approved: “Resolution No. 2023:29:22 Moved by Councillor Trueman Seconded by Councillor Pegrum That Council direct staff to report back to Council regarding a proposed policy to process certain Noise By-law Exemption Applications through delegated authority. Carried” Discussion/Analysis At the April 11, 2023 Council meeting, the Noise By-law was amended to include a formal process in which Council would consider temporary exemption requests for outdoors events to specific provisions of the Noise By-law. The process required an applicant to complete the form attached to the Report as Exhibit “B” no later than four weeks in advance of the requested exemption date. Upon receipt of an application, staff would prepare a report for consideration by Council. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-021

Page 79 of 101

Generally, the new process was seen as successful. During 2023, Council approved ten Noise By-law exemptions. In most instances the exemption was granted to 11:00 p.m. The current Noise By-law exemption process is outlined in Section 5. of the By-law which states as follows: “ii.

Any person may submit a Noise By-law Exemption Request Application up to four weeks in advance of the event to the Clerk’s Department requesting an exemption from any of the prohibitions described in the General Prohibitions Section of the Bylaw;

iii.

Council approved exemptions will be in effect for the dates and times specified, and Council may impose any conditions that it considers appropriate; and

iv.

A Council approved exemption shall be invalid if these conditions are contravened.”

In light of the resolution approved by Council on September 19, 2023 staff are proposing the following amendments to expedite the review of Noise By-law Exemption Request Application in prescribed situations: ii. a)

“Non-Amplified Noise” or Multi-Day Exemption Request Application Process: Any person may submit a Noise By-law Exemption Request Application up to four weeks in advance of the event to the Clerk’s Department requesting an exemption from any of the prohibitions described in the General Prohibitions Section of the By-law;

b)

“Amplified Noise” Exemption Request Application Process: Notwithstanding Section 5. ii. a), the Clerk or Deputy Clerk may approve, deny or modify a Noise By-law Exemption Request Application submitted to the Clerk’s Department up to ten days in advance of the event requesting an exemption from Section 3. f) the operation of any electronic device or group of connected electronic devices incorporating one or more loudspeakers or other electromechanical transducers, and intended for the production, reproduction or amplification of sound in such a manner as to disturb the peace and comfort of a person or persons at the point of reception; provided that the following criteria is met: • • •

No more than two Noise By-law Exemptions have been granted for the property during the calendar year; Exemption request application must pertain to a single day event to be concluded by 11:00 p.m.; and Exemption request application relates to a special event such as a wedding or religious event, birthday party or family function; it being understood that exemption request applications which do not meet the criteria in Section 5. ii. b.) must be submitted in accordance with the process outlined in 5. ii. a.).

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-021

Page 80 of 101

It is important to clarify that a Noise By-law exemption request application which does not meet the criteria outlined in the proposed Section 5. ii. b) would be processed in accordance of Section 5. ii. a) provided that it is submitted within the appropriate timeframe. In order to protect the integrity of the Noise By-law, allow staff sufficient time to review the exemption request application and notify the O.P.P. and Frontenac Municipal Law Enforcement, staff are of the opinion that the proposed timelines and limited scope outlined in Section 5. ii. is appropriate. Should the proposed amendment to the Noise By-law be approved, staff will update the Noise By-law exemption request application form found on the Township website to clearly outline timelines and application requirements. The current form can be found at the following website: https://www.southfrontenac.net/en/town-hall/noise-by-law-exemptionrequest.aspx Additionally, it is proposed that when a Noise By-law exemption request application is approved by the Clerk or Deputy Clerk, the following parties will be notified: applicant, Mayor and council, O.P.P., Detachment Commander and Frontenac Municipal Law Enforcement. Financial Implications Not applicable. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation • •

Frontenac Municipal Law Enforcement Ontario Provincial Police

Attachments Exhibit A – By-law 2024-15 Exhibit B – Noise By-Law Exemption Request (Existing) www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-021

Approvals Submitted By:

James Thompson, Clerk Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 81 of 101

Page 82 of 101 Township of South Frontenac By-Law Number 2024-15 Page 1 of 1 By-Law Number 2024-15 A By-Law to Amend By-Law 2015-41, “A By-Law To Prohibit And Regulate Noise Within The Township Of South Frontenac” Whereas Council desires to update By-law 2015-41; Therefore Be It Resolved That the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

1. By-law 2015-41, As Amended, “A By-law to Prohibit and Regulate Noise Within the Township of South Frontenac”, is hereby amended as follows: Section 5. ii. is amended to delete the section in its entirety and replace it with the following: ii. a)

“Non-Amplified Noise” or Multi-Day Exemption Request Application Process: Any person may submit a Noise By-law Exemption Request Application up to four weeks in advance of the event to the Clerk’s Department requesting an exemption from any of the prohibitions described in the General Prohibitions Section of the By-law;

b) “Amplified Noise” Exemption Request Application Process: Notwithstanding Section 5. ii. a), the Clerk or Deputy Clerk may approve, deny or modify a Noise By-law Exemption Request Application submitted to the Clerk’s Department up to ten days in advance of the event requesting an exemption from Section 3. f) the operation of any electronic device or group of connected electronic devices incorporating one or more loudspeakers or other electromechanical transducers, and intended for the production, reproduction or amplification of sound in such a manner as to disturb the peace and comfort of a person or persons at the point of reception; provided that the following criteria is met: • • •

No more than two Noise By-law Exemptions have been granted for the property during the calendar year; Exemption request application must pertain to a single day event to be concluded by 11:00 p.m.; and Exemption request application relates to a special event such as a wedding or religious event, birthday party or family function; it being understood that exemption request applications which do not meet the criteria in Section 5. ii. b.) must be submitted in accordance with the process outlined in 5. ii. a.).

2. This By-law shall come into force and take effect on the date of its passage. Given First and Second Readings: Tuesday, February 20, 2024 Given Third Reading and Passed: Tuesday, February 20, 2024

James Thompson, Clerk

Ron Vandewal, Mayor

Page 83 of 101

Noise By-Law Exemption Request

Applicant Information All fields marked with * are required and must be filled, failure to do so may delay the process or may cause the requested to be denied. Name*

First Name

Last Name

Organization

Address* Street Address

Town

Postal Code Telephone Number*

(000)-000-0000 Email*

example@example.com

Province

Page 84 of 101

Noise By-Law Exemption Request Event Details Event Name*

Example: Smith Wedding

Event Address*

Street Address

Street Address 2

Postal Code

Town Event Date*

Month

Day

Year

Event Start/End Time* until Hour : Minutes

AM/PM

Hour : Minutes

AM/PM

Describe your event and why a noise exemption is required. You may include additional event dates and times and any information you believe is important.*

Page 85 of 101

Noise By-Law Exemption Request

Notice of Collection Personal information, as defined in the Municipal Freedom of Information and Protection of Privacy Act, is collected under the authority of the Municipal Act, 2001, and in accordance with MFIPPA. Personal information collected on the application may form part of the publicly available Council meeting agendas and minutes. Questions regarding the collection, use, and disclosure of this personal information may be directed to James Thompson, Clerk at 613-376-3027 extension 2239 or jthompson@southfrontenac.net

Page 86 of 101

To:

Council

From:

Senior Planner

Date of Meeting:

February 20, 2024

Subject:

Zoning By-law Amendment Application PL-ZBA-2023-0136, Ashworth and Cochrane, 113 Doris Smith Lane

Report Number:

2024-026

Summary This report recommends that Council pass a by-law to change the Environmental Protection (EP) on the developed portion of 113 Doris Smith Lane. The zone would be changed to the Limited Service Residential – Waterfront Special Provision zone (RLSW139). The RLSW-139 zone would establish a minimum 15 metre front yard and a minimum 15 metre setback for buildings and structures from the highwater mark of Loughborough Lake and its associated wetland. Recommendation That By-law 2024-16 being a By-law to amend the zoning on lands known at 113 Doris Smith Lane, Part 1, Reference Plan 13R15730, Part Lot 9, Concession 9, District of Storrington, Township of South Frontenac, be given first and second reading; and That By-law 2024-16 be given third reading, signed and sealed. Background The subject property is located in the Battersea Settlement Area. It has frontage on the East Basin of Loughborough Lake and is accessed by Doris Smith Lane. The 3.9 hectare property consists of wetland and forest. It is developed with two cottages, two sewage systems, four sheds and a garage. All of the buildings, with the exception of the garage, are setback less than 15 metres from the highwater mark. The purpose of the application is to change the zone on the developed portion of the property from Environmental Protection (EP) to a Limited Service Residential – Waterfront Special Provision zone (RLSW-139). The effect would be to allow the property to be redeveloped. It would also enable the Township to issue a building permit for the garage, which was constructed without a building permit by a previous owner. The two cottages and sewage systems as well as three of the sheds would be demolished. A new house, with an approximately 2650 square foot footprint, would be constructed at least 15 metres www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-026

Page 87 of 101

from the highwater mark of Loughborough Lake and the wetland. A new sewage system would be installed at least 30 metres from the highwater mark. The property is not subject to any other applications under the Planning Act. Supporting Documentation

An Environmental Site Evaluation (Ecological Services, November 11, 2023) was submitted in support of the application. The consultant delineated the boundary of the wetland in the developed portion of the property. They concluded that the developed portion of the property has minimal ecological significance but that it is surrounded by significant natural heritage features. The report recommended the implementation of best practices to protect the features. These practices include avoiding building demolition and tree clearing during the sensitive times of year for the critical life processes for species, using appropriate erosion and sediment control measures, and maximizing the distances of the house and sewage system from the lake and wetland. Department and Agency Comments

Cataraqui Conservation reviewed the proposal from the perspective of avoiding natural hazards and from protecting the hydrological function of the wetland. They determined that the proposed house and sewage system would be outside of the erosion and flooding hazards associated with Loughborough Lake. They recommended that a detailed site plan be submitted to demonstrate that the development would maximize the distance to the wetland. They recommended that the wetland should remain in the EP zone, and that only the upland waterfront portion of the property be rezoned. Finally, they noted that the property is an area regulated under O. Reg. 148/06 and that a permit would be required for any development and site alteration, including upgrades or changes to the existing driveway. Public Comments

One individual provided written support for the proposal prior to the public meeting. Council was generally supportive of the proposal at the public meeting. Discussion/Analysis The proposed zoning by-law amendment was assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. The subject property is in the Environmental Protection designation in the Township Official Plan, and is zoned Environmental Protection in Zoning By-law No. 2003-75. The Environmental Protection (EP) designation and zone are associated with Milburn Creek Wetland. This wetland is approximately 100 acres in area and consists mainly of a treed swamp. There are pockets of dry, upland areas within the wetland. Most of the upland pockets are included in the EP designation and zone because these areas may provide www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-026

Page 88 of 101

ecologically important habitat for species that use the wetland. Two of the upland pockets are found on the subject property. The EP zone specifically permits “a use that was in existence on or before the date of passage of the Official Plan” (i.e. 2003) and accessory uses to the use, excluding any buildings. The subject property was originally developed with two cottages in the 1960s. Therefore, the residential use of the property is permitted. The construction of a new house on the property could proceed by way of a minor variance application. However, the existing garage on the property is not a permitted use because it was constructed about 10 years ago. A retroactive building permit can only be issued if the garage becomes a permitted use, which can only happen through a zoning by-law amendment. Section 5.2.2 of the Township Official Plan allows minor changes to the boundaries of the EP designation without an amendment to the Official Plan provided the proposed use would be permitted in the adjacent designation and the overall intent of the Plan is maintained. The policy indicates that an amendment to the Zoning By-law may be required. Section 5.2.2 provides considerations for the review of such amendments. These considerations include the potential impacts of the proposed development on the wetland and adjacent lands, the proposed methods by which the wetland may be protected, and the costs and benefits of any works needed to protect the wetland. The submitted Environmental Site Evaluation (Ecological Services, November 11, 2023) concluded that the developed portion of the property has minimal ecological significance but that it is surrounded by significant natural heritage features. The report recommended the implementation of best practices to protect the features. The Provincial Policy Statement 2020 (Section 1.1.5) permits residential development that is locally appropriate on rural lands. The County Official Plan and the Township Official Plan also permit residential development in the Rural designations. The property is an already developed property. The proposed redevelopment would reduce the number of buildings and structures on the property, and maximize the setbacks of the new house and sewage system from the highwater mark of the lake and wetland. Based on the above, it is appropriate to consider the proposed zoning by-law amendment. Proposed By-law

The RLSW-139 zone would only apply to the developed portion of the subject property, covering approximately 1.6 acres of land. The RLSW-139 zone would establish a minimum 15 metre front yard and a minimum 15 metre setback for buildings and structures from the highwater mark of Loughborough Lake and its associated wetland. The redevelopment of the property would occur at a greater setback than the existing buildings. The new sewage system would need to be setback a minimum of 30 metres from the highwater mark. This www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-026

Page 89 of 101

would meet the intent of section 5.2.7(b) of the Township Official Plan on waterfront development. It is the opinion of staff that the proposed zoning by-law amendment is consistent and conforms to the Provincial Policy Statement 2020, the County of Frontenac Official Plan, and the South Frontenac Official Plan, and represents good planning for the subject property. Financial Implications Not applicable. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Council held a public meeting under the Planning Act on February 6, 2024. Notice of the Statutory Public Meeting was given pursuant to the requirements of the Planning Act, 20 days in advance of the Public Meeting. Application and Supporting Documents The application, supporting documents, agency comments and public comments (if any) can be accessed through the Township’s CivicWeb Document Center, https://southfrontenac.civicweb.net/filepro/documents/90083/ Attachments Exhibit A – By-law 2024-16 Approvals Prepared By: Christine Woods, RPP, MCIP, Senior Planner

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-026

Submitted By:

Brad Wright, Director of Development Services Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 90 of 101

Page 91 of 101 Township of South Frontenac By-Law Number 2024-16 Page 1 of 3 By-Law Number 2024-16 A By-Law to amend By-law 2003-75, as amended, to rezone land from Environmental Protection (EP) to Limited Service Residential – Waterfront – Special Provision (RLSW-139) on lands described as 113 Doris Smith Lane, Part 1, Reference Plan 13R15730, Part Lot 9, Concession 9, District of Storrington Whereas pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; and Whereas By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; and Whereas the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; and Whereas there be no further notice pursuant to Section 34 (17) of the Planning Act; Therefore be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

1. That Schedule “H” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Environmental Protection (EP) to Limited Service Residential – Waterfront – Special Provision (RLSW-139) for the lands shown on Schedule “A”.
2. That Zoning By-law Number 2003-75 as amended is hereby further amended by adding a new section RLSW-139 (113 Doris Smith Lane, Part 1, Reference Plan 13R15730, Part Lot 9, Concession 9, District of Storrington) immediately after the last Limited Service Residential – Waterfront – Special Provision section to read as follows: RLSW-139 (113 Doris Smith Lane, Part 1, Reference Plan 13R15730, Part Lot 9, Concession 9, District of Storrington) Notwithstanding the provisions of Section 10 or any other provision of this By-law to the contrary, the lands zoned Special Limited Service Residential – Waterfront (RLSW-139) shall be used in accordance with the following: • •

For the Principal Building o Front Yard (Minimum) 15 Metres (49.2 ft.) o Setback from the high water mark of a waterbody (Minimum) 15 Metres (49.2 ft.) For the sewage system o Setback from the high water mark of a waterbody (Minimum) 30 Metres (98.4 ft.)

All other provisions of this by-law shall apply.

Page 92 of 101 Township of South Frontenac By-Law Number 2024-16 Page 2 of 3 3. This By-law shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Given First and Second Readings: Tuesday, February 20, 2024 Given Third Reading and Passed: Tuesday, February 20, 2024

James Thompson, Clerk

Ron Vandewal, Mayor

Page 93 of 101 Township of South Frontenac By-Law Number 2024-16 Page 3 of 3 Schedule A of By-law 2024-16

Page 94 of 101

To:

Council

From:

Senior Planner

Date of Meeting:

February 20, 2024

Subject:

Zoning By-law Amendment Application PL-ZBA-2023-0131, Alinka Group Inc., 41 Bresee Road

Report Number:

2024-027

Summary This report recommends that Council pass a by-law to change the Rural (RU) zone on the subject property to a Rural Special Provision zone (RU-77) to expand the list of permitted uses to include a community service consisting of a learning centre, a retail store, a craft shop, a studio, and a nursery or garden centre. Recommendation THAT By-law 2024-17 to amend the zoning on lands known as 41 Bresee Road, Part Lots 19 to 20, Concession 11, District of Bedford, Township of South Frontenac be given first and second reading; and That By-law 2024-17 be given third reading, signed and sealed. Background The purpose of the by-law is to amend the Rural (RU) zone on the property. The list of permitted uses would be expanded to include a retail store, a craft shop, a nursery or garden centre, a studio, and a community service (e.g. learning centre). The effect of the by-law would be to allow a non-profit community campus and social/spiritual hub for people from the community and beyond to come learn, share and practice skills based around agriculture, ecology, culture and the arts, and to enjoy nature. The campus would provide classes in life skills and artistic expression to mixed ability individuals including developmentally challenged youth and adults. The proposed expanded uses would have dual purposes – part of the learning centre but also independent of the learning centre. For example, the learning centre would have a craft shop where people would come to learn a craft such as pottery, but the craft shop could also be used by professional/amateur potters to make and sell their goods. The subject property is approximately 184 acres in area with 520 metres of frontage on Westport Road and 400 metres of frontage on Bresee Road. It consists of forest, wetland www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: Report Number 2024-017

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and fields. The property contains a house and two barns. The two barns are used for recreational, event gatherings and storage uses. There are also several small accessory buildings. The property is not subject to any other applications under the Planning Act. Supporting Documentation A Planning Justification Report (Richard Doherty, November 20, 2023) was submitted in support of the application. The report explained how the property is currently used and its proposed use. The report assessed the appropriateness of the proposed zoning by-law amendment in the context of the surrounding area as well as its conformity with the applicable policy and regulatory framework. Department and Agency Comments Public Services had no concerns with the proposal, noting that their technical review and feedback on matters such as traffic, parking and stormwater management would be provided at the site plan control stage if/when it is applied. Public Comments

Council held a public meeting under the Planning Act on December 19, 2023, on the proposed amendment to Zoning By-law No. 2003-75. Mr. Scanlan (74 Bresee Road) noted the map suggests that the proposed zone would apply to one of his property, and indicated that he does not want the zone changed for his property. He provided documentation that shows that there is a small property surrounded by the subject property, which belongs to him. The applicable mapping layers are being updated. Council and the Mayor were generally supportive of the concept for the property. However, they requested that the proposed list of permitted uses be refined to better reflect the concept, and to reduce the potential for intensive use of the property without proper supporting documents (e.g. a resort). Discussion/Analysis The proposed zoning by-law amendment was assessed against the applicable policies of the Provincial Policy Statement 2020 (PPS), County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. The PPS suggests that healthy, integrated and viable rural areas should be supported by building upon rural character and leveraging rural amenities and assets. It also speaks to improving economic and social opportunities and benefits within the Township. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: Report Number 2024-017

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The County Official Plan encourages employment opportunities, particularly those that would be compatible with the nature of the rural area. The applicant proposes to leverage the rural, environmentally diverse assets of the property for community service, specifically as a learning centre. The by-law would introduce the term “community service” and broadly define the term to describe the types of activities that may occur as part of the learning centre. The applicant anticipates and is hopeful that there may be spin off opportunities that support social enterprise. The list of permitted uses includes a retail store, a craft shop, a studio, and a nursery or garden centre to facilitate opportunity. These uses are considered to be relatively benign in terms of potential impact and land use compatibility. The existing fields and treed areas would be maintained thereby preserving the rural character of the surrounding area. It will showcase the natural environment and its human history. This implements the intent of the Township Official Plan. Section 5.7.3 of the Township Official Plan provides direction for rural community facilities. Community facility uses are generally uses which exist for the benefit of the residents of the Township as a whole and which are operated by the municipality or other organizations for this purpose. However, they may also be operated by a not-for-profit, non-commercial body or society such as a service club or charitable organization. The proposed community service (i.e. learning centre) would conform to the Rural Community Facility policies as it would occur on a large rural lot appropriately sized for the use and that can support any required on-site water and sewage services. The learning centre is mostly centred around the existing developed area on the property. There are no other developed properties in the immediate area so buffering is not required. Adequate off-street parking can be provided on the property. Similarly, the other proposed uses could conform to the Rural Commercial policies. The Township’s Site Plan Control By-law applies to commercial and institutional uses. Therefore, any major expansion of the learning centre beyond the existing form and any addition of commercial uses would trigger the requirement for site plan control. Technical studies would be required at that time to address matters such as traffic, servicing and stormwater management. It is the opinion of staff that the proposed zoning by-law amendment is consistent and conforms to the Provincial Policy Statement 2020, the County of Frontenac Official Plan, and the South Frontenac Official Plan, and represents good planning for the subject property. Financial Implications Not applicable. Relationship to Strategic Plan ☒ Not applicable to this report. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: Report Number 2024-017

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☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Council held a public meeting under the Planning Act on December 19, 2023. Notice of the Statutory Public Meeting was given pursuant to the requirements of the Planning Act, 20 days in advance of the Public Meeting. Application and Supporting Documents The application and supporting documents (if any) can be accessed through the Township’s CivicWeb Document Center, https://southfrontenac.civicweb.net/filepro/documents/90083/ Attachments Exhibit A – By-law 2024-17 Approvals Prepared By: Christine Woods, RPP, MCIP, Senior Planner Submitted By:

Brad Wright, Director of Development Services Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 98 of 101 Township of South Frontenac By-Law Number 2024-17 Page 1 of 3 By-Law Number 2024-17 A By-Law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) to Rural – Special Provision (RU-77) on lands described as 41 Bresee Road, Part Lots 19 and 20, Concession 11, District of Bedford Whereas pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; and Whereas By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; and Whereas the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; and Whereas there be no further notice pursuant to Section 34 (17) of the Planning Act; Therefore be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

1. THAT Schedule “D” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) to Rural – Special Provision (RU-77) for the lands shown on Schedule “1”.
2. THAT Zoning By-law Number 2003-75 as amended is hereby further amended by adding a new section RU-77 (Part of Lots 19 and 20, Concession 11, District of Bedford) immediately after the last Rural – Special Provision section to read as follows: RU-77 (Part of Lots 19 and 20, Concession 11, District of Bedford) Notwithstanding the provisions of Section 7 or any other provision of this By-law to the contrary, the lands zoned Special Rural (RU-77) shall be used in accordance with the following: •

In addition to the Permitted Uses in Section 7.2, the following uses are permitted: o A community service o A retail store o A craft shop o A studio o A nursery or garden centre

•

Definition o “Community service” shall mean the use of land, buildings or structures by a not-for-profit, non-commercial body or society such as a service club or charitable organization for promoting athletic, cultural, educational, environmental, health, recreational, social, philanthropic or other similar objectives. Without limiting the generality of this type of use, such services as learning centre, summer camp, and cooking and eating facilities and sleeping accommodations for patrons, may be located therein.

Page 99 of 101 Township of South Frontenac By-Law Number 2024-17 Page 2 of 3 All other provisions of this by-law shall apply. 3. This By-law shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Given First and Second Readings: Tuesday, February 20, 2024 Given Third Reading and Passed: Tuesday, February 20, 2024

James Thompson, Clerk

Ron Vandewal, Mayor

Page 100 of 101 Township of South Frontenac By-Law Number 2024-17 Page 3 of 3 Schedule 1 of By-law 2024-17

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2024-18 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE COUNCIL MEETING OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON FEBRUARY 20, 2024 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on February 20, 2024 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held February 20, 2024 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on February 20, 2024 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Read a first and second time this 20 day of February 2024. Read a third time and finally passed this 20 day of February 2024. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

James Thompson, Clerk

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