Body: Council Type: Minutes Meeting: Regular Date: March 20, 2018 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council March, 20, 2018 Time: 7:00 PM Location: Council Chambers
Meeting # 8 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Angela Maddocks, Deputy Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2018-8-01 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the Council meeting of March 20, 2018 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2018-8-02 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approves the March 20, 2018 agenda as presented. Carried
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Delegations
a)
Catherine Warren and Andy Baxter, Ministry of Natural Resources and Forestry, re: Benefit Permits Due to illness, Andy Baxter was unable to attend. This delegation will be rescheduled.
b)
Scott Gordon, re: South Frontenac Rides Scott Gordon reviewed the past events and upcoming workshops that educate the public on the benefits of cycling as part of a health active lifestyle. South Frontenac Rides partnered with Sydenham High School manufacturing students to construct bike racks for various locations. Mr. Gordon, on behalf of South Frontenac Rides, thanked Council for their funding support, providing meeting space, mapping and the assistance of the Public Works team for their
Minutes of Council March, 20, 2018 assistance. c)
Meela Melnik-Proud, Matt Rennie and Sarah Harmer, re: Benefit Permits Matt Rennie reviewed the presentation included in the agenda that indicated shoreline clearing and linked with videos captured in March, 2018. He felt that despite the OMB decision there has been extra tree cutting going on in this area. Sarah Harmer who has lived off Spooner Road for the last 20 years and regards this areas as a very special place voiced her concerns on the shoreline clearing activity. She noted that South Frontenac can address the OMB regarding the decision as she alleged the developer has failed to protect. She urged Council to seek an order to stop the benefit permit issued to Magenta Development. Ms. Harmer felt the expert submission was not appropriately addressed and she has concerns regarding the species at risk noting that independent studies show serious oversights. She referenced the video clips of the last two weeks that show the proponent continues to operate in bad faith. She questioned the overall benefit and that solid peer reviewed evidence has been submitted. Ms. Harmer called on Council to make a resolution - leave the sight as is, there are species at risk and the proponent has failed to follow guidelines. Councillor Sutherland voiced his concerns about the possible violations by the developer. He thanked the presenters for bringing this forward, noting that this development was lead by the County at the OMB and it would be their role to further address.
Approval of Minutes
a)
March 6, 2018 Council Meeting Resolution No. 2018-8-03 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approves the minutes of the March 6, 2018 Council meeting and the March 13, 2018 Committee of the Whole meeting. Carried
b)
March 13, 2018 Committee of the Whole Meeting
Business Arising from the Minutes
a)
Zoning for Secondary Suite - Concession VII, Part of Lot 36, Storrington See By-law 2018-17
b)
Zoning for Commercial Development - Concession V, Part of Lot 6, Portland See By-law 2018-18
Reports Requiring Action
a)
Shared Services Agreement - Planning Services Council members sought clarification on some of the items in the agreement. Resolution No. 2018-8-04 Moved by Deputy Mayor Barr Seconded by Councillor Roberts
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Minutes of Council March, 20, 2018 THAT Council authorize the Mayor and CAO to execute the Shared Services Agreement for Planning Services. Carried b)
Contract Extension of RFP-P01-2015 - Household Hazardous Waste Depot Operations Resolution No. 2018-8-05 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT Council approve a further one year contract extension with Brendar Environmental for the operations of the Household Hazardous Waste Facility to March 31, 2019, as per the terms and conditions as specified in RFP-PW-P012015. Carried
c)
Implications of Ontario Municipal Board Ruling on Legal Non-Complying Structures The report and fact sheet were reviewed. It was clarified that this document is intended for staff use to assist with clarifying the OMB ruling going forward. Suggestions were made to the wording that are more reflective of the terminology in the ruling.
Committee Meeting Minutes
a)
Portland District Recreation meeting held October 23, 2017
b)
Portland District Recreation meeting held November 27, 2017
c)
Portland District Recreation meeting held February 26, 2018 Resolution No. 2018-8-06 Moved by Councillor Roberts Seconded by Deputy Mayor Barr THAT Council receives for information the minutes of the following committee meetings: • Portland District Recreation meeting held October 23, 2017 • Portland District Recreation meeting held November 27, 2017 • Portland District Recreation meeting held February 26, 2018 Carried
By-laws
a)
By-law 2018-17 - Rezone Con VII, Part of Lot 36, Storrington - Holland Resolution No. 2018-8-07 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the following by-laws be given first and second reading: • By-law 2018-17 • By-law 2018-18 Carried Resolution No. 2018-8-08 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-17, being a by-law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) to Special Rural (RU-52) in Part of Lot 36, Concession VII, District of Storrington, be given third reading, signed and sealed.
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Minutes of Council March, 20, 2018 Carried b)
By-law 2018-18 - Rezone Concession V, Part of Lot 6, Portland - Kerr Resolution No. 2018-8-09 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-18, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Rural (RU) Zone to Special Urban Commercial (UC-29-H), Part Lot 6, Concession V, District of Portland, be given third reading, signed and sealed. Carried
Reports for Information
a)
Tender #PW-2018-02 - 2018 Micro-Surfacing Program
b)
Tender #PW-2018-05 - 2018 Crack Sealing Program
c)
Building Department - New Inspector hired
d)
Accounts Payable and Payroll Listing
e)
New South Frontenac Official Plan - Timelines Councillor Sutherland expressed his concern about the Official Plan, it needs to be revisited appropriately as this has not been done in 20 years. Mayor Vandewal noted that the South Frontenac Official Plan is not far off of the approval stage at the County. While there is a two year moratorium, there can be amendments made by Council resolution.
Information Items
a)
South Frontenac Tourist Profiles (from Richard Allen’s presentation on March 6) Councillor McDougall noted that South Frontenac has been remiss in providing clarity to the County on what we want and suggested establishing a short term committee to provide direction on economic development initiatives.
b)
South Frontenac’s Comments on Fire Regulations - 18-CSCS002 and 18CSCS004
c)
Beth Puddicome, Vice President, Community Investments Ontario Trillium Foundation - Fermoy Hall
Notice of Motions
a)
Councillor McDougall served a notice of motion regarding the County of Frontenac MDB Insight Study and the creation of a South Frontenac Committee to consider recommendations and opportunities outlined in the study.
b)
Councillor Sutherland served two notices of motion. The first request was that the videos and letter from David Donnelly as presented by delegations be forwarded to the County to note the possible violations of the benefit permit. Secondly, he requested that Committee of Adjustment Training be offered to the new incoming Council before March 2019.
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Minutes of Council March, 20, 2018 16.
Announcements/Statements by Councillors
a)
Mayor Vandewal reported that the new Post Office in Inverary is open and functioning.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-19 Resolution No. 2018-8-10 Moved by Councillor Revill Seconded by Councillor Sutherland THAT By-law 2018-19, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 20 day of March, 2018. Carried Resolution No. 2018-8-11 Moved by Councillor Sutherland Seconded by Councillor Revill THAT By-law 2018-19, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 20 day of March 2018. Carried
Adjournment
a)
Resolution Resolution No. 2018-8-12 Moved by Councillor Revill Seconded by Councillor Sutherland THAT the Council meeting of March 20, 2018 be adjourned at 8:11 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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