Body: Council Type: Minutes Meeting: Regular Date: October 20, 2020 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council October, 20, 2020 Time: 7:00 PM Location: Electronic Participation/Council Chambers
Meeting # 25 Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Angela Maddocks - Clerk, Louise Fragnito - Director of Corporate Services & Treasurer, Claire Dodds - Director of Development Services, Mark Segsworth, Director of Public Services 1.
Call to Order & Roll Call
a)
The Clerk conducted the roll call for Council and staff as reflected in the attendance listed above. (Due to uncertain technical issue, this meeting was not streamed to Facebook Live) Resolution No. 2020-25-01 Moved by Councillor Sleeth Seconded by Councillor Morey That the Council meeting of October 20, 2020 be called to order at 7:05 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 f), the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Mayor Vandewal noted the additional item 10 d) and the corresponding by-law that had been added to the agenda earlier in the day. Resolution No. 2020-25-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the October 20, 2020 Council meeting be approved as presented. Carried
Scheduled Closed Session - not applicable
*Recess - not applicable
Delegations - not applicable
Public Meeting - not applicable
Approval of Minutes - not applicable
Minutes of Council October, 20, 2020 9.
Business Arising from the Minutes - not applicable
Reports Requiring Action
a)
Insurance Extension Resolution No. 2020-25-03 Moved by Deputy Mayor Sutherland Seconded by Councillor Leonard That Council extend the current insurance policy with Marsh Canada with an expiry date of December 31, 2020 to December 31, 2021. Carried
b)
Extension of Harrowsmith Community Improvement Plan See By-law 2020-57
c)
Declaration of Surplus Land Councillor Revill suggested that Council should ask if County of Frontenac is interested in this parcel for ATV parking for those utilizing the trail. There is a public road allowance that would connect directly to the trail for this property. Resolution No. 2020-25-04 Moved by Councillor Roberts Seconded by Councillor Leonard That Council declare the parcel of real property, identified as PT LT 8 CON 14 PORTLAND PT 1, 13R11450; SOUTH FRONTENAC (PIN 36149-0291, Roll Number 102908005026700) surplus to the needs of the Township for the purpose of divestiture.
Resolution No. 2020-25-05 Moved by Councillor Revill Seconded by Councillor Leonard That this motion be deferred. Carried d)
Acquisition of Land in Battersea See By-law 2020-58
Committee Meeting Minutes - not applicable
By-laws
a)
By-law 2020-57- Extension of Harrowsmith Community Improvement Plan Resolution No. 2020-25-06 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland That By-laws 2020-57 and 2020-58 be given first and second reading. Carried Resolution No. 2020-25-07 Moved by Councillor Morey Seconded by Councillor Leonard That By-law 2020-57, being a by-law to extend the effective period of a Community Improvement Plan respecting the redevelopment, revitalization,
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Minutes of Council October, 20, 2020 prosperity and beautification of the Village of Harrowsmith, be given third reading, signed and sealed. Carried b)
By-law 2020-58 - Purchase property - Plan 34 Part Lot 1, Battersea Resolution No. 2020-25-08 Moved by Councillor Revill Seconded by Councillor Morey That By-law 2020-58, being a by-law to approve the purchase of property in Plan 34, Part of Lot 1 in Battersea, be given third reading signed and sealed. Carried
Reports for Information
a)
Financial Budget Planning & Reporting Software RFP
b)
Building Activity Report - 3rd Quarter 2020
c)
Planning Activity Report - 3rd Quarter 2020
d)
Investment Update
e)
Quarterly Financials Deputy Mayor Sutherland sought clarity from the Director of Corporate Services and Treasurer about the “carryover” column as he felt it was not clear how many years are included. The Director of Public Services agreed to bring forward a report concerning the overages on North Shore Road project and other construction projects and their budget status.
f)
Accounts Payable and Payroll Listing
g)
COVID-19 Financial Impacts
Information Items
a)
Meela Melnik- Proud - Information from October 6, 2020 Council meeting (Delegation)
Notice of Motions - none
Announcements/Statements by Councillors
a)
Deputy Mayor Sutherland requested that the Clerk provide data on the number of viewers for Council and Committee of the Whole meetings that have been audio streamed to Facebook Live.
b)
Deputy Mayor Sutherland shared a request from the Sydenham community to close Sydenham Mill Street on Halloween night to allow for social distancing and safety of children who engage in “trick or “treating”. He also questioned whether any advice has been received about safety protocols from Public Health for those participating in Halloween. Mayor Vandewal indicated that Dr. Moore, Chief Medical Officer of Health does not believe it should be cancelled but has provided some direction that will be shared with the community.
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Minutes of Council October, 20, 2020 Council was supportive of this, recognizing that temporary road closures have been delegated to the Director of Public Services. Alternative parking spaces and notification of the road closure on the SHS message sign will be considered to notify residents. c)
Mayor Vandewal requested that the bale wrap be removed from the Hazardous Waste facility as it has become an eyesore and the township no longer accepts it.
d)
Mark Segsworth noted that the township is supporting the upcoming drive thru flu shot clinics being held at Harrowsmith Free Methodist Church and the Verona Lions Club in November. Mayor Vandewal noted that there should be an expectation for lots of interest in these clinics.
Question of Clarity (from the public on outcome of agenda items) - none
Closed Session - not applicable
Confirmatory By-law
a)
By-law 2020-59 Resolution No. 2020-25-09 Moved by Councillor Ruttan Seconded by Deputy Mayor Sutherland That By-law 2020-59, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 20 day of October, 2020. Carried Resolution No. 2020-25-10 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2020-59, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 20 day of October 2020. Carried
Adjournment
a)
Resolution Resolution No. 2020-25-11 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of October 20, 2020 be adjourned at 7:35 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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