Council - 21 Feb 2023 - Agenda — North Frontenac News Media

Published February 21, 2023

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Body: Council Type: Agenda Meeting: Regular Date: February 21, 2023 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC Council Meeting Agenda

TIME: DATE: PLACE:

7:00 PM, Tuesday, February 21, 2023 Electronic Participation/Council Chamber.

Call to Order and Roll Call

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Scheduled Closed Session

Delegations

Julie Runions, Utilities Kingston will be present to speak to Council regarding 2022 Sydenham Water Summary Report.

Public Meeting

Approval of Minutes

Resolution

Business Arising from the Minutes

Reports Requiring Action

2022 Sydenham Water Summary Report

4 - 10

11 - 21

Recommendation: That Council receive the 2022 Annual Summary Reports for the Sydenham Water Treatment Plant as required by the terms and conditions outlined in Schedule 22 of Ontario Regulation 170/03 for Drinking Water Systems. b)

Support for RED Grant Application

22 - 24

Recommendation: That Council support the Township’s application to the RED Grant program for the fabrication and installation of wayfinding signage; That the Township’s share of the contribution for the RED grant project in the amount of $560,000 over 3 years (2023-2025) be funded from Working Funds Reserve; That the additional funds for the Township’s gateway signage project in the amount of $160,000 over 3 years (2023-2025) be funded from Working Funds Reserve; and That the Mayor and Clerk be authorized to sign a RED grant agreement, should the Township be successful in their application.

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Development Services – Staff Level Analysis

25 - 28

Recommendation: That Council approve the creation of one (1) Planning Coordinator to replace the current Planning Assistant position within the Development Services Department; That Council approves the creation of one (1) Planning Clerk position within the Development Services Department; and That the position changes be funded from the implementation of the Heritage Review fee and Zoning Compliance Review fee. 10.

Advisory Committee Reports or Minutes

By-laws

Planning Fees Update

29 - 40

Recommendation: That By-law 2023-18, being A By-law to establish updated Planning Fees for 2023 be given first and second reading; and That By-law 2023-18 be given third reading, signed and sealed. b)

RC-21-09 (Boychuk) (Wilson, Brigneti) – Application to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 8 & 9, Storrington

41 - 46

Recommendation: That By-law number 2023-16, being a By-law to stop up, close and transfer ownership of Parts 1, Plan 13R22804 being a portion of unopened road allowance between Concessions 8 & 9, Storrington; and That By-law number 2023-16 be given third reading, signed and sealed.

RC-21-08 (Rosnak) –Application to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 8 & 9, Lot 36 and between the Township of South Frontenac and the Township of Central Frontenac

47 - 52

Recommendation: That By-law number 2023-17, being a By-law to stop up, close and transfer ownership of Parts 3, 4 and 5, Plan 13R22800 being a portion of unopened road allowance between Concessions 8 & 9, lot 36 and between the Township of South Frontenac and the Township of Central Frontenac, be given first and second reading; and That By-law number 2023-17 be given third reading, signed and sealed.

Reports for Information

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Information Items

Quinte Conservation - Drinking Water Source Protection

2023 Source Protection Workshop

Frontenac County Council Meeting – February 15, 2023 – Reports from the Chief Administrative Officer – Public Support of Dr. Brooks’ Neighbours Saving Neighbours Volunteer Responder Pilot Program for Cardiac Arrest

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Resolution: That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items:

Approval of January 17, 2023 and February 7, 2023 Committee of the Whole “Closed Meeting” Minutes

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Insurance Claim

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Office Feasibility Study

Resolution: That Council rise from the Committee of the Whole “Closed Meeting” without reporting.

Confirmatory By-law

Resolution

Adjournment

Resolution Natural, Vibrant and Growing - A Progressive Rural Leader

53 - 55 56 57 - 58

Page 4 of 59 Minutes of Council February, 7, 2023

TOWNSHIP OF SOUTH FRONTENAC Council Meeting Minutes

Meeting # 10 Time: 7:00 p.m. Location: Council Chamber/Virtual Present: Mayor Ron Vandewal, Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman (Attended Virtually) Staff: Louise Fragnito - Chief Administrative Officer, Kyle Bolton - Director, Public Services, Brad Wright - Director, Development Services, Shelley Stedall - Director of Corporate Services & Treasurer, Christine Woods - Senior Planner, James Thompson Clerk, Michelle Hannah - Planning Assistant 1

Call to Order and Roll Call

Resolution Resolution No. 2023-10-01 Moved by Councillor Roberts Seconded by Councillor Morey That the Council meeting of February 7, 2023 be called to order at 7:00 p.m. Carried

Ms. Hannah conducted the Roll Call.

Declaration of pecuniary interest and the general nature thereof

Councillor Trueman declared a pecuniary interest regarding the appointment of public representatives to the Recreation & Leisure Advisory Committee.

Approval of Agenda

Resolution Resolution No. 2023-10-02 Moved by Councillor Leonard Seconded by Councillor Ruttan That the agenda be approved, as presented. Carried

Scheduled Closed Session

Delegations

Anne Prichard, Executive Director, Frontenac Business Services was present to speak to Council regarding Frontenac Business Services.

Public Meeting

Approval of Minutes

Resolution Resolution No. 2023-10-03

Page 5 of 59 Minutes of Council February, 7, 2023 Moved by Councillor Roberts Seconded by Councillor Trueman That the minutes of the January 31, 2023 Council meeting be approved. Carried 8

Business Arising from the Minutes

Reports Requiring Action

Committee Appointment: Heritage Advisory Committee, Lake Ecosystem Advisory Committee and Recreation & Leisure Services Advisory Committee • The report provided Council with the necessary background information to appoint both members of Council as well as members of the public to the Heritage Advisory Committee, Lake Ecosystem Advisory Committee and the Recreation & Leisure Services Advisory Committee. Resolution No. 2023-10-04 Moved by Councillor Pegrum Seconded by Councillor Trueman

That Councillor Trueman be appointed to the Heritage Advisory Committee for the term of Council.
That Councillor Pegrum and Councillor Ruttan be appointed to the Lake Ecosystem Advisory Committee for the term of Council.
That Councillor Roberts and Councillor Leonard be appointed to the Recreation & Leisure Services Advisory Committee for the term of Council. Carried Moved by Deputy Mayor Sleeth Seconded by Councillor Ruttan That Clause 4. of Agenda Item 9. A. be amended to read as follows: “That the following five public representatives be appointed to the Heritage Advisory Committee for the term of Council;” Carried Moved by Councillor Morey Seconded by Councillor Pegrum
That the following five public representatives be appointed to the Heritage Advisory Committee for the term of Council; Michael Gemmell, John McDougall, Michael Payne, Wilma Kenny and Angela Maddocks.
That the following nine public representatives be appointed to the Recreation & Leisure Services Advisory Committee; Michele Zigman, Jeffrey (Jeff) Monaghan, Holly Wilson, Paige Moreland, Paul Wash, Marc Goudie, Karl G Hammer, Shane Peters and Marie Wilkins; and That notwithstanding the Committee By-law, public representatives be appointed to the Recreation & Leisure Services Advisory Committee for a term concluding September 30, 2024; it being understood that staff will report back to Council in September, 2024 to evaluate the effectiveness of the new mandate of the Recreation & Leisure Services Advisory Committee and consider whether amendments to the composition and/or mandate of the Committee should be contemplated.
That the following six lake associations representatives (which have been officially endorsed by their respective lake association) be appointed to the Lake Ecosystem Advisory Committee; Alan Revill (Desert Lake Property Owners’ Association), Janet Brown (Dog & Cranberry Lakes Association), Justin Connidis

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Page 6 of 59 Minutes of Council February, 7, 2023 (Garter Lake Lane Association), Joseph Buckley (Fourteen Island and Mink Lakes Watershed Association), Terry Mauer (Inverary Lake Residents Association) and Tim Upton (West Devil Lake Property - Owners Association); and That two members of the public (who own and/or reside on a lakeshore property and/or that possess specific knowledge or expertise) be appointed to the Lake Ecosystem Advisory Committee; Ellie Prepas, Gerrit Buitenhuis; and That notwithstanding the Committee By-law, public representatives be appointed to the Lake Ecosystem Advisory Committee for a term concluding September 30, 2024; it being understood that staff will report back to Council in September, 2024 to evaluate the effectiveness of the mandate of the Lake Ecosystem Advisory Committee and consider whether amendments to the composition and/or mandate of the Committee should be contemplated. Carried (See Motion to Amend which Carried) Moved by Councillor Roberts Seconded by Deputy Mayor Sleeth That Clause 6. A. of Agenda Item 9.A be amended to include the following paragraph: “That notwithstanding the Committee By-law, public representatives be appointed to the Lake Ecosystem Advisory Committee for a term concluding September 30, 2024; it being understood that staff will report back to Council in September, 2024 to evaluate the effectiveness of the mandate of the Lake Ecosystem Advisory Committee and consider whether amendments to the composition and/or mandate of the Committee should be contemplated.” Carried Carried b)

2023 Meeting Schedule • The report provided Council with background information and recommend adoption of the 2023 meeting schedule for Council, Committee of the Whole, advisory committees and legislated committees. recognizable to the public. Resolution No. 2023-10-05 Moved by Deputy Mayor Sleeth Seconded by Councillor Ruttan That the 2023 schedule of meetings of Council, Committee of the Whole, advisory committees and legislated committees, attached as Exhibit A to the Report, be approved; and That notwithstanding the regularly scheduled Council and Lake Ecosystem Advisory Committee meeting dates, Council approve the following meeting dates: Schedule Adjustments: • July 4, Council meeting rescheduled to July 11; • August 1, Council meeting rescheduled to August 15; • August 17, Police Services Board Meeting rescheduled to August 10; and • December 28, Lake Ecosystem Advisory Committee rescheduled to December 7. Carried

Light Duty Vehicle Colour • The report provided information on the current paint scheme for light duty vehicles and seeks approval to proceed with white coloured light duty vehicles with a vinyl vehicle wrap of the brand pattern above the

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Page 7 of 59 Minutes of Council February, 7, 2023 rear wheels in orange to keep Township staff and trucks recognizable to the public. Resolution No. 2023-10-06 Moved by Councillor Leonard Seconded by Councillor Godfrey That Council support changing the colour of light duty vehicles from orange to white with an orange vinyl vehicle wrap above the rear wheels using the brand pattern. Carried d)

Public Consultation and Schedule of Adoption of the New South Frontenac Official Plan • Staff sought support from Council to proceed with public consultation and a revised schedule to adopt the new Official Plan. Open houses and statutory public meetings are legislated requirements and provide an opportunity for public input and comment on Official Plan policy direction. Resolution No. 2023-10-07 Moved by Councillor Godfrey Seconded by Councillor Trueman That Council endorse the schedule to consider the adoption of the Official Plan and provide for public consultation; and That Council direct staff to engage the Heritage Committee and Lake Ecosystems Committee for input and comment; and That Council direct staff to schedule In-person Open House, and Statutory Public Meeting to facilitate public consultation. Carried

Bellrock and Petworth Mills Update • The report provided information on the condition of the Bellrock and Petworth Mills sites and seeks approval to proceed with next steps. Resolution No. 2023-10-08 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council approve the design of the structural demolition of the Bellrock and Petworth Mill sites along with the park space design of the sites. Carried

Committee Meeting Minutes

By-laws

Implementation of Administrative Monetary Penalties – Dog Control Bylaw • The report provided Council with information regarding the proposed expansion of the application of Administrative Monetary Penalties (AMPs) to deter actions prohibited under By-law 2001-66, as amended, being ‘A By-Law To License Dogs, And For Regulating The Running At Large Of Dogs Within The Corporation Of The Township Of South Frontenac’. Resolution No. 2023-10-09 Moved by Councillor Morey Seconded by Councillor Ruttan

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Page 8 of 59 Minutes of Council February, 7, 2023 That By-law 2023-10 attached as Exhibit A, being ‘A By-law to Amend By-law 2022-70, As Amended, A By-Law to Impose Administrative Monetary Penalties on Violations Of Municipal By-Laws’, be given first and second reading. Carried Resolution No. 2023-10-10 Moved by Councillor Trueman Seconded by Councillor Roberts That By-law 2023-10 attached as Exhibit A, being ‘A By-law to Amend By-law 2022-70, As Amended, A By-Law to Impose Administrative Monetary Penalties on Violations Of Municipal By-Laws’, be given third reading, signed and sealed. Carried Resolution No. 2023-10-11 Moved by Councillor Godfrey Seconded by Councillor Roberts That By-law 2023-11 attached as Exhibit B, being ‘A By-Law to Amend By-Law 2001-66, As Amended, A By-Law To License Dogs, And For Regulating The Running At Large Of Dogs Within The Corporation Of The Township Of South Frontenac’, be given first and second reading. Carried Resolution No. 2023-10-12 Moved by Councillor Leonard Seconded by Councillor Pegrum That By-law 2023-11 attached as Exhibit B, being ‘A By-Law to Amend By-Law 2001-66, As Amended, A By-Law To License Dogs, And For Regulating The Running At Large Of Dogs Within The Corporation Of The Township Of South Frontenac’, be given third reading, signed and sealed. Carried b)

2023 Interim Tax Levy • The report and the attached by-law provided the Township the ability to levy interim property tax amounts to properties within the Township and provides for penalties to be charged on outstanding arrears. Resolution No. 2023-10-13 Moved by Councillor Pegrum Seconded by Deputy Mayor Sleeth That By-law 2023-12 to establish interim property taxes for 2023 be given first and second reading; and Carried Resolution No. 2023-10-14 Moved by Councillor Godfrey Seconded by Councillor Ruttan That By-law 2023-12 be given third reading, signed and sealed. Carried

Zoning By-law Amendment Application - PL-ZBA-2022-0127, Jones, 1829 Morrison Road • The report recommended that Council pass a by-law to change the zone on the subject property to permit a secondary dwelling unit. Resolution No. 2023-10-15 Moved by Councillor Trueman Seconded by Councillor Godfrey That By-law 2023-13 being a By-law to amend By-law 2003-075, as amended, to rezone land from the Rural (RU) zone to Rural – Special Provision (RU-69) zone

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Page 9 of 59 Minutes of Council February, 7, 2023 on lands described as 1829 Morrison Road, Part 4, Reference Plan 13R10719, Part Lot 12, Concession 5, District of Loughborough be given first and second reading; and Carried Resolution No. 2023-10-16 Moved by Councillor Pegrum Seconded by Councillor Morey That By-law 2023-13 be given third reading, signed and sealed. A recorded vote was requested by Councillor Roberts: Yeas: Councillor Leonard, Councillor Pegrum, Councillor Godfrey, Councillor Morey and Mayor Vandewal Nays: Deputy Mayor Sleeth, Councillor Trueman, Councillor Ruttan and Councillor Roberts Carried 5:4 d)

Council received two items of correspondence related to the application.

Zoning By-law Amendment Application PL-ZBA-2022-0157, Shepherd, 1646 Shales Road • The report recommended that Council pass a by-law to change the zone on a portion of the subject property from the Rural (RU) zone to a property specific Rural (RU-68) zone to permit a deficient lot frontage of 55 metres. Resolution No. 2023-10-17 Moved by Councillor Roberts Seconded by Councillor Trueman That By-law 2023-14 being a By-law to amend By-law 2003-075, as amended, to rezone land from the Rural (RU) zone to Rural – Special Provision (RU-68) zone on lands described as 1646 Shales Road, Part of Lot 17, Concession 11, District of Loughborough be given first and second reading; and Carried Resolution No. 2023-10-18 Moved by Deputy Mayor Sleeth Seconded by Councillor Leonard That By-law 2023-14 be given third reading, signed and sealed. Carried

Reports for Information

Information Items

2023 Ontario Farmland Forum

Cataraqui Conservation 2023 Municipal Levy

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

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Page 10 of 59 Minutes of Council February, 7, 2023 a)

Resolution: That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: Resolution No. 2023-10-19 Moved by Councillor Morey Seconded by Councillor Roberts That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Financial Negotiations. Carried

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Financial Negotiations.

Resolution - That Council Rise from Committee of the Whole - “Closed Meeting” without Reporting. Resolution No. 2023-10-20 Moved by Councillor Pegrum Seconded by Councillor Leonard That Council Rise from Committee of the Whole - “Closed Meeting” without Reporting. Carried

Confirmatory By-law

Resolution Resolution No. 2023-10-21 Moved by Councillor Morey Seconded by Councillor Roberts That By-law 2023-15, being the confirmatory by-law, be given first and second reading. Carried Resolution No. 2023-10-22 Moved by Councillor Ruttan Seconded by Councillor Leonard That By-law 2023-15, being the confirmatory by-law, be given third reading, signed and sealed. Carried

Adjournment

Resolution Resolution No. 2023-10-23 Moved by Councillor Ruttan Seconded by Councillor Trueman That the Council meeting of February 7, 2023 be adjourned at 9:12 p.m. Carried

James Thompson, Clerk

Ron Vandewal, Mayor

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To: Council Prepared by: Public Services Department Date of Meeting: February 21, 2023 Subject: 2022 Sydenham Water Summary Report

Summary The purpose of this report is to recommend that Township Council receive the 2022 Sydenham Water Summary Report as required by the terms and conditions outlined in Schedule 22 of Ontario Regulation 170/03 for Drinking Water Systems.

Recommendation That Council receive the 2022 Annual Summary Reports for the Sydenham Water Treatment Plant as required by the terms and conditions outlined in Schedule 22 of Ontario Regulation 170/03 for Drinking Water Systems.

Background The Annual Water Summary Report is a statement to satisfy compliance with all terms and conditions of Schedule 22 of Ontario Regulation 170/03 for Drinking Water Systems. The purpose of this covering report is to provide a detailed description of the measures taken to ensure compliance with the Drinking Water Works Permit (DWWP) and the Municipal Drinking Water Licence (MDWL). The annual compliance report is attached as Attachment A to this covering report. The terms and conditions of the DWWP and MDWL are located under the “Compliance” section of the annual summary report. The report summarizes the activities of the licensed water system operators as they relate to the water quality parameters outlined within the drinking water regulations. In addition, the report also summarizes specific instances of non-compliance and adverse water quality during the 2022 reporting period which are summarized below in this covering report.

Discussion/Analysis There were no instances of non-compliance with the terms and conditions of the Drinking Water Works Permit (DWWP) or the Municipal Drinking Water License (MDWL) during the 2022 reporting period.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 12 of 59 Township of South Frontenac Staff Report - 2022 Sydenham Water Summary Report

There was one notification of adverse water quality reported to the Spills Action Centre and to the Environmental Health Division of the local Ministry of Health during the 2022 reporting period.

March 31, 2022: Notification for total coliform bacteria with a count of 1 cfu/100ml. Combined chlorine residual at the time of sampling was 1.82 mg/L. Subsequent resampling and testing was undertaken from the same location, upstream and downstream and sent to the lab for analysis. No adverse conditions/results were detected in these samples. With the free chlorine residual present in the original sample and the subsequent re-samples not indicating any adverse conditions, a contaminated sample bottle or sampling error is suspected. Further details for the reporting period are provided in Attachment A.

Financial Implications Not applicable to this report.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.

Notice/Consultation •

Utilities Kingston

Attachments Attachment A – Sydenham Water Treatment Plant, Annual Summary Report 2022

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 13 of 59 Township of South Frontenac Staff Report - 2022 Sydenham Water Summary Report

Approvals Submitted By:

Reviewed By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Kyle Bolton, C.E.T. Director of Public Services

Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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SYDENHAM WATER TREATMENT PLANT

2022 ANNUAL SUMMARY REPORT Drinking Water System Number: 260069290 Drinking Water System Owner: Township of South Frontenac Drinking Water System Category: Large Municipal Residential Submitted by: David Fell President & C.E.O.

UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT

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DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

TABLE OF CONTENTS 1

INTRODUCTION …………………………………………………………………………………………………….. 3

NON COMPLIANCE ………………………………………………………………………………………………… 3

COMPLIANCE………………………………………………………………………………………………………… 3

NOTIFICATIONS …………………………………………………………………………………………………….. 4

4.1

EVENTS REQUIRING NOTIFICATIONS …………………………………………………………………… 4

QUANTITY OF WATER SUPPLIED ……………………………………………………………………………. 4

FLOW RATE EXCEEDANCES …………………………………………………………………………………… 5

TREATMENT CHEMICALS USED ……………………………………………………………………………… 5

SUMMARY …………………………………………………………………………………………………………….. 5

2022 Annual Reports

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UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT

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DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

INTRODUCTION

This annual summary report has been prepared as required under Ontario Regulation 170/03 of the Safe Drinking Water Act (SDWA) to acknowledge compliance with the terms and conditions of the Drinking Water Works Permit (DWWP) and Municipal Drinking Water License (MDWL) issued for the Sydenham Drinking Water System, to comment on any incidents of non-compliance during the reporting period, to summarize the quantities of the water supplied and to compare the summaries to the rated capacity and flow rates approved in the system’s permits and approvals during the reporting period. This report is specific to the Sydenham Water Treatment Plant (WTP) located at Point Rd. in Sydenham, and its associated distribution system which serves Sydenham’s municipal water customers in the village of Sydenham. The WTP and its associated distribution system are owned by the Township of South Frontenac, with Utilities Kingston acting as the operating authority.

NON COMPLIANCE

There were no issues of non-compliance with the terms and conditions of the DWWP or MDWL during this reporting period.

COMPLIANCE

The Treatment Group of Utilities Kingston, for the Township of South Frontenac, operates and maintains the Sydenham Water Treatment Plant (WTP) and complies with the terms and conditions of the Drinking Water Works Permit (DWWP) and Municipal Drinking Water License (MDWL) issued for the WTP. The Utilities Kingston Systems Operations department and the Treatment Group of Utilities Kingston operate and maintain the associated distribution system and storage facilities. Staffing is maintained at levels to ensure adequate numbers of trained and licensed personnel are available for proper operations during emergency or upset conditions, vacation/sick relief, or to deal with equipment breakdown. Quality management systems (QMS), contingency plans, and operations manuals are established and are located in the appropriate facilities and available to appropriate staff. A QMS for the Township of South Frontenac’s drinking water supply systems has been developed and implemented by Utilities Kingston management and staff to ensure the continued safety and security of the community’s drinking water by meeting or exceeding the requirements of all relevant legislation and regulations, and the Drinking Water Quality Management Standard (DWQMS). Operations manuals include information necessary for the day to day operations and maintenance of the WTP and distribution system as well as information that may not be regularly used but that might be required to be accessed quickly for various purposes. Contingency plans include information that may be required for proper operation of the WTP or distribution system during emergency or upset conditions and contain items such as emergency plans and contact lists, alternate materials supply sources and notification lists. The operations strategy of Utilities Kingston includes ensuring that permits and approvals are in place, that efficient maintenance and operations ensures the quality of water supplied to its customers meets or exceeds the minimum requirements as set out in the SDWA, and that permissible flow rates are not exceeded. The Township of South Frontenac, as a means of source water protection, considers the impact of decisions made within its authority on the drinking water supply source for the WTP. Flow measuring devices for measuring the amount of water taken from Sydenham Lake, and the amount of water supplied to the distribution system are calibrated annually by a third party. Accuracy in these measurements ensures that treatment chemicals are precisely applied and that flows do not

2022 Annual Reports

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UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT

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DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

exceed the capacity at which the WTP is designed to be effective. These flows are recorded to provide current and historical information, which is used for operational decision making, and to allow both the public and the Ministry of the Environment, Conservation and Parks (MECP) the ability to review WTP operations. Water quality analyzers that monitor parameters such as chlorine residual and turbidity of critical process streams and of the water directed to the distribution system are alarm equipped and are maintained in accordance with the manufacturer’s recommendations as well as the conditions of the DWWP and MDWL. Water sampling is conducted to the minimum requirements of schedule 13 of Ontario Regulation 170/03 of the Safe Drinking water Act. Raw water sampling is conducted to give operational staff information required to determine the level of treatment to make the water potable. In-plant process stream samples provide monitoring of treatment processes. Treated and distribution system sampling provides information regarding the quality of water delivered to customers. All of these samples are analyzed by either licensed staff or by laboratories accredited by the Standards Council of Canada through the Canadian Association for Environmental Analytical Laboratories. All sampling information, annual reports, and all other documentation required by the DWWP, MDWL and regulations are available for public viewing on the Utilities Kingston website as well as at the Utilities Kingston and Township of South Frontenac offices. Residents of the village of Sydenham are encouraged to review this information, the availability of which is advertised through various local media.

NOTIFICATIONS

Under Ontario Regulation 170/03, notifications were required for any instances where a sample result indicated that a parameter used to measure water quality exceeded a Maximum Acceptable Concentration (MAC). Once a notification is received from a laboratory or an observation of any other indicator of adverse water quality is made by operations personnel, corrective action as dictated by the regulations is initiated in an effort to confirm the initial result. If confirmed, further action may be recommended by the Medical Officer of Health (MOH). If not confirmed, sampling will typically return to the normal schedule or depending on the parameter, Utilities Kingston may choose to increase the sampling frequency to monitor the parameter more closely for a period of time. The details of any events requiring notifications are listed below.

4.1

EVENTS REQUIRING NOTIFICATIONS

•

Notification of an indicator of adverse water quality was received from Caduceon Environmental Laboratories regarding a sample collected on March 31st for Total Coliform (TC) with a count of 1 cfu/100mL. Combined chlorine residual at the time of sampling was 1.82 mg/L. Notifications were made to the Spills Action Centre and to the Environmental Health Division of the local Ministry of Health. Resamples were collected from the same location, upstream and downstream and sent to the lab for analysis. With the combined chlorine residual present in the original sample and the subsequent re-samples not indicating any adverse conditions, a contaminated sample bottle or sampling error is suspected.

QUANTITY OF WATER SUPPLIED

Listed in Table 3 following this report are the treated water flows for the Sydenham Water Treatment Plant. The typical Canadian average water usage per person is 220 litres per person per day (source: Stats Canada 2017). Once all services to the water distribution system are completed, an accurate calculation of water usage per person for the village of Sydenham can be calculated.

2022 Annual Reports

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UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT

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DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

FLOW RATE EXCEEDANCES

There were no instances during this reporting period where daily total flows exceeded the maximum allowable flow rate of 1290 m 3 /day. Listed in Tables 1 and 2 following this report are the raw water flows (water taken from Sydenham Lake) for the Sydenham Water Treatment Plant.

TREATMENT CHEMICALS USED

There are three treatment chemicals in use at this treatment plant. Sodium Hypochlorite is used for primary disinfection, XL1900 (Polyaluminum Chloride) used as the coagulant and Ammonium Sulphate combined with Sodium Hypochlorite to form chloramines for secondary chlorination for the WTP. Sodium Hypochlorite is dosed at the treatment plant at a rate which ensures that an adequate chlorine Contact Time (CT) value is maintained for the rate of flow. Average chlorine dosages for this treatment plant are approximately 4.43 mg/l. Ammonium Sulphate is added at an approximate rate of 3.5:1 ratio (chlorine/ammonia) to react with the free chlorine to form chloramines for secondary chlorination. An adequate chloramines residual is maintained at those points in the distribution system that are farthest from the point of entry of treated water to the system. Residuals are routinely measured in the distribution system and the treatment plant chlorine dosages are adjusted as required to meet the distribution system target residuals and the required CT values. Typically, XL1900 (Polyaluminum Chloride) dosages for this treatment plant were in the range of 6.89 – 16.92 mg/l. This dosage is also adjusted to ensure efficiency in the coagulation process as various changes occur in the raw water. Changes are based on things such as filter head loss, pH, temperature, turbidity, and the aluminum residual in the treated water.

SUMMARY

The Sydenham Water Treatment Plant supplied water to residents of Sydenham at rates which allowed adequate treatment while not exceeding permitted flows. Water of good quality which is safe to drink was produced by the treatment plant during this reporting period. Further information is available for this system and is included in the annual reports which can be accessed from the Utilities Kingston Website at http://www.utilitieskingston.com or is available at Kingston City Hall, or the Utilities Kingston offices. For further information about this report or any questions regarding accessibility, contact Robert Cooney at rcooney@utilitieskingston.com, or call 613-546-1181 Ext 2291.

2022 Annual Reports

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UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

Table 1 – Raw Water Flow Daily Totals (m3) Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total Average Min Max

Jan 91 438 N/A 292 138 N/A 384 43 214 295 N/A 265 169 N/A 402 25 N/A 366 160 N/A 356 167 N/A 350 213 N/A 276 266 N/A 295 171 5,376 244 25 438

Feb N/A 355 168 N/A 282 206 N/A 318 354 N/A 327 157 N/A 330 196 1 332 254 N/A 300 216 N/A 350 150 202 311 N/A 318 N/A N/A N/A 5,127 256 1 355

2022 Annual Reports

Apr 246 162 N/A 328 228 17 354 152 N/A 307 216 N/A 338 144 N/A 318 150 N/A 315 419 N/A 251 147 N/A 296 242 281 18 305 55 N/A 5,289 230 17 419

May 220 287 N/A 259 229 N/A 407 220 234 173 251 319 N/A 383 146 232 172 217 295 N/A 248 168 311 193 N/A 241 483 5 256 242 N/A 6,191 248 5 483

Jun 380 441 N/A 163 341 3 287 274 296 324 N/A 321 108 185 515 179 266 198 244 221 240 212 268 472 51 267 275 93 462 64 N/A 7,150 255 3 515

Jul 384 462 38 311 448 186 162 472 393 N/A 249 440 390 427 280 321 440 N/A 229 375 267 N/A 343 490 36 243 410 158 N/A 330 464 8,748 324 36 490

Aug 112 265 332 N/A 230 348 383 N/A 284 502 N/A 234 421 N/A 349 417 3 375 292 N/A 403 269 N/A 388 244 N/A 411 298 1 381 435 7,377 307 1 502

Sep 1 363 261 N/A 399 415 N/A 328 413 46 320 314 254 128 319 295 N/A 343 523 N/A 363 455 155 262 390 N/A 355 375 N/A 379 N/A 7,456 311 1 523

Oct 417 200 305 283 299 240 221 399 328 272 209 463 134 256 487 93 341 503 30 321 446 135 215 520 292 N/A 333 480 65 267 517 9,071 302 30 520

Nov 357 74 345 463 N/A 381 400 N/A 350 508 100 341 382 N/A 464 380 208 484 42 532 81 305 416 217 486 512 273 221 157 260 N/A 8,739 324 42 532

1,290 81,677 270 1 532

Page 6 of 8

Dec 132 N/A 285 204 N/A 356 73 N/A 368 112 158 160 N/A 332 149 N/A 328 84 N/A 232 211 228 111 N/A 396 521 188 313 15 N/A 310 5,266 229 15 521

Page 19 of 59

Permit To Take Water (m3/day) Yearly Total (m3) Yearly Average (m3) Yearly Min (m3) Yearly Max (m3)

Mar 153 204 167 302 65 242 309 N/A 293 339 1 319 181 266 123 1 335 288 N/A 387 86 296 81 351 N/A 255 138 248 138 317 2 5,887 210 1 387

UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

Table 2 – Peak Raw Water Flow Daily Totals (L/min) Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Max

Jan 468 460 N/A 466 456 N/A 474 376 463 461 N/A 465 402 N/A 463 377 N/A 467 464 N/A 459 453 N/A 465 454 N/A 471 457 N/A 465 400 474

Permit To Take Water (m3/day) Yearly Max (m3)

Mar 402 463 406 468 401 480 458 8 456 452 365 468 407 467 464 378 479 408 N/A 472 391 468 400 472 N/A 467 407 464 459 469 385 480

Apr 477 469 N/A 466 466 470 468 403 N/A 483 460 N/A 476 465 N/A 480 402 N/A 471 471 N/A 472 463 N/A 479 464 476 399 481 402 N/A 483

May 469 463 N/A 472 402 N/A 474 475 473 469 470 465 N/A 475 473 475 431 480 468 N/A 479 467 475 474 N/A 475 473 402 484 468 N/A 484

Jun 465 468 N/A 461 474 454 472 475 473 473 N/A 480 477 471 476 469 477 475 484 474 474 475 485 478 442 470 467 476 469 407 N/A 485

Jul 479 470 460 468 467 479 472 462 465 471 477 471 464 455 444 424 470 N/A 403 390 441 N/A 475 464 403 364 386 390 N/A 469 473 479

Aug 476 470 476 1 373 372 389 N/A 424 444 N/A 462 416 1 463 474 395 471 425 N/A 465 472 N/A 470 443 N/A 471 472 389 458 465 476

Sep 380 477 402 N/A 412 477 N/A 404 475 399 478 482 482 393 469 477 N/A 471 477 65 481 482 403 471 462 N/A 468 462 N/A 447 N/A 482

Oct 480 476 478 479 480 478 482 476 468 474 425 478 406 489 479 405 465 479 435 462 470 406 460 458 457 N/A 465 459 404 474 473 489

Nov 462 462 451 478 44 465 463 N/A 455 467 432 467 464 N/A 469 432 457 462 466 458 405 463 457 435 460 460 459 452 404 463 N/A 478

Dec 456 N/A 459 397 N/A 466 424 N/A 459 382 465 408 N/A 461 394 N/A 453 384 N/A 456 437 457 401 2 457 451 457 463 391 N/A 454 466

1,334 497

Page 7 of 8

Page 20 of 59

2022 Annual Reports

Feb N/A 463 456 N/A 477 403 37 472 465 N/A 469 455 N/A 473 408 359 470 459 N/A 474 459 N/A 471 401 473 497 N/A 496 N/A N/A N/A 497

UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report

Table 3 – Treated Water Flow Daily Totals (m3) Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total Average Min Max

Jan 95 401 N/A 281 112 N/A 427 N/A 191 265 N/A 252 148 N/A 416 N/A N/A 388 100 N/A 346 135 N/A 351 175 N/A 265 230 N/A 294 160 5,032 252 95 427

Feb N/A 377 115 N/A 264 208 343 292 283 N/A 318 118 N/A 290 210 N/A 314 219 N/A 300 197 N/A 335 132 154 241 N/A 338 N/A N/A N/A 5,048 252 115 377

Mar 113 220 130 329 15 250 256 N/A 276 286 N/A 302 170 273 84 N/A 328 262 N/A 394 68 310 46 335 N/A 250 109 246 107 299 N/A 5,458 218 15 394

2022 Annual Reports

May 209 247 N/A 235 222 N/A 390 139 227 126 227 267 N/A 386 94 219 174 186 225 N/A 222 136 272 147 N/A 197 426 N/A 206 222 N/A 5,401 225 94 426

Jun 377 359 N/A 156 282 N/A 279 213 203 276 N/A 303 44 170 432 128 228 160 202 176 207 179 219 408 5 262 205 87 401 51 N/A 6,012 223 5 432

Jul 348 404 N/A 281 381 121 133 406 316 N/A 194 353 321 344 187 271 352 N/A 166 330 218 N/A 303 433 N/A 204 349 115 N/A 300 392 7,222 289 115 433

Aug 38 236 263 N/A 234 307 334 N/A 226 460 N/A 225 390 N/A 336 350 N/A 349 268 N/A 400 211 N/A 376 210 N/A 402 250 N/A 371 375 6,611 301 38 460

Sep N/A 360 233 N/A 384 347 N/A 338 373 18 325 256 268 94 301 256 5 292 495 N/A 337 396 130 253 354 N/A 316 331 N/A 352 N/A 6,814 284 5 495

Oct 376 172 317 227 311 197 201 336 238 227 199 417 111 242 445 66 300 445 23 309 380 115 211 472 269 N/A 304 435 43 258 480 8,126 271 23 480

Nov 340 25 319 423 N/A 368 378 N/A 335 463 74 345 335 N/A 432 363 206 442 45 510 57 311 372 184 452 472 252 221 139 274 N/A 8,137 301 25 510

1,290 73,622 256 5 510

Page 8 of 8

Dec 78 N/A 295 179 N/A 392 17 N/A 385 79 155 135 N/A 322 124 N/A 341 52 N/A 285 186 231 82 N/A 414 486 152 297 N/A N/A 327 5,014 228 17 486

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Municipal Drinking Water Licence Max (m3/day) Yearly Total Yearly Average (m3) Yearly Min (m3) Yearly Max (m3)

Apr 224 140 N/A 323 193 N/A 361 112 N/A 308 170 N/A 347 100 N/A 303 134 N/A 277 336 N/A 227 114 N/A 273 206 282 N/A 300 17 N/A 4,747 226 17 361

Page 22 of 59

To: Council Prepared by: Office of the Chief Administrative Officer Date of Meeting: February 21, 2023 Subject: Support for RED Grant Application

Summary The report provides information on the Rural Economic Development (RED) Grant program and looks for Council’s endorsement to submit an application for funding for the costs of producing and installing wayfinding signage.

Recommendation That Council support the Township’s application to the RED Grant program for the fabrication and installation of wayfinding signage; That the Township’s share of the contribution for the RED grant project in the amount of $560,000 over 3 years (2023-2025) be funded from Working Funds Reserve; That the additional funds for the Township’s gateway signage project in the amount of $160,000 over 3 years (2023-2025) be funded from Working Funds Reserve; and That the Mayor and Clerk be authorized to sign a RED grant agreement, should the Township be successful in their application.

Background The RED program is a provincial program that provides grant money to organizations to create strong rural communities and open the door to economic development. The program guidelines align closely to the need for wayfinding signage throughout the Township. In September 2022, the Township engaged Fathom Design to develop a Wayfinding Strategy and Signage for the Township. At the February 14, 2023, Committee of the Whole, Council was provided a presentation on the new wayfinding signage design and was supportive of the design direction. Almost all of our existing signage is out of date with our old logo, or in some cases, nonexistent. Wayfinding is a system of signs that helps point visitors in the right direction, confirms when they have arrived and contributes to a positive visitor experience. The different sign types include gateway and direction signs, facility and park ID signs, hamlet signs, interpretive signs and regulatory signs. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 23 of 59 Township of South Frontenac Staff Report - Support for RED Grant Application

While gateway signage is not eligible under the RED grant, other wayfinding signage is. Wayfinding signage falls under the second project stream, Strategic Economic Infrastructure. Under this stream, funding is available up to $250,000 with a 30% cost share. Multi-year projects can be applied for. Grant applications are being accepted until February 23, 2023. The RED program is a competitive program, so the success of our application will be dependent on the number of organizations that apply for funding and their ability to make a business case for the grant based on the program guidelines.

Discussion/Analysis Fathom has provided staff with preliminary figures based on an inventory listing rather than finalized locations and design concepts. It is anticipated that implementation for the entire new wayfinding signage improvements will be carried out over a 5 to 8-year time period. Staff will provide Council a detailed implementation plan with projected costs per year for budgeting purposes after Fathom completes its final design and fabrication recommendations. From this listing, staff are estimating an investment of $1,020,000 in the first three years which is prioritized by updating gateway signage, hamlet signage, facility/park signage along with key directional signage.

Financial Implications Under the RED program, the Township can apply for an amount up to 30% of the project to an upset limit of $250,000. Staff recommend applying for $240,000 in funding over three years (2023-2025) through the RED program which will provide for a total project of $800,000. If our application was approved for the full amount, with the 30% cost share requirement, the Township would need to commit $186,667 per year for 2023, 2024 and 2025 for the project. Unfortunately, the RED program does not allow this funding to be used for gateway signage. The estimated cost of upgrading gateway signage is $220,000 for 11 signs (unit cost of $20,000). The 2022 budget already includes a budget allocation of $60,000 which represented the estimate to replace four installations at $15,000. Staff recommend the addition of the remaining $160,000 over the same 3-year period for the project.

Below is a summary of costs over the 3-year period along with funding breakdown: www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 24 of 59 Township of South Frontenac Staff Report - Support for RED Grant Application

Year

RED Township funding Portion -RED N/A N/A 80,000 186,667 80,000 186,667 80,000 186,666 240,000 560,000

2022 2023 2024 2025 Total

Gateway Total Signage 60,000 60,000 53,333 320,000 53,333 320,000 53,334 320,000 220,000 1,020,000

Relationship to Strategic Plans ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: 4. Be a catalyst for the creation of vibrant, complete communities. Action Items: Enhance our Economic Development Activities/ Implement wayfinding Signage

Climate Considerations ☒ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Should the grant application be approved, direction given to signage planning and manufacturing will include the recommendation to consider sustainable materials and solar lighting where possible.

Notice/Consultation

Richard Allen, Manager of Economic Development, County of Frontenac

Approvals Submitted By:

Laurie Swinton – Executive Assistant & Communications Officer Approved By:

Louise Fragnito - Chief Administrative Officer www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 25 of 59

To: Council Prepared by: Development Services Department Date of Meeting: February 21, 2023 Subject: Development Services – Staff Level Analysis

Summary This report provides an update on a review of administrative roles within building and planning, and recommendations on staff positions to streamline the development approval process. Recommendation That Council approve the creation of one (1) Planning Coordinator to replace the current Planning Assistant position within the Development Services Department; That Council approves the creation of one (1) Planning Clerk position within the Development Services Department; and That the position changes be funded from the implementation of the Heritage Review fee and Zoning Compliance Review fee.

Background Over the last month, management staff have been reviewing opportunities to streamline the development approval process. A key component of the process is the staffing roles and responsibilities of three (3) administrative positions within Development Services (Planning Assistant, Permit Intake Coordinator, and Administrative Assistant). Assigned work tasks were reviewed to assess opportunities to streamline the development approval process. With the recent vacancy of the Planning Assistant position, a further opportunity is provided to review the current workload and job duties of this position along with an opportunity to reassess the Planning Department’s needs from the position. Along with the review of these positions, two previously mentioned items are key in the reassessment of the Planning Assistant’s role along with the overall duties within Development Services. Zoning Compliance Review At the September 6, 2022, Council meeting, a report was brought forward by staff which provided some information on Building Services timelines and comparables to other www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Township of South Frontenac Staff Report - Development Services – Staff Level Analysis

Page 26 of 59

municipalities. This report also brought forward the suggestion that separating the zoning compliance review from the building permit process would shift the zoning review from the building inspectors to planning and would also provide for a separate zoning review prior to a building permit application being received. This provides for a better level of customer service. Currently, each building inspector completes a zoning review as part of the approval process. If any issues are identified, the building inspector notifies the applicant that a minor variance or other planning application is required. However, at this stage, the building permit has been submitted and the applicant often assumes that a building permit will be issued shortly. The zoning compliance review would occur before the building permit application is submitted. Requiring a zoning compliance review reduces confusion and identifies planning application requirements early prior to beginning the building permit application process. One dedicated planning staff would be responsible for zoning compliance review, which would reduce errors with one point person for zoning interpretation instead of several staff completing individual reviews. Other municipalities that have adopted a “Planning First” process charge a fee and provide a zoning certificate. A separate fee would be charged for this review at $110 based on comparators. As this review was already taking place through the building permit process and was incorporated within those fees, the $110 would be offset from the calculated building permit fee however this revenue would now reside under planning fees rather than building fees. With a proposed zoning compliance review fee of $110, and an estimated 550 building permit applications per year, it is estimated that the zoning compliance review fees would result in revenues of $60,500. The current workload of zoning compliance review completed by building inspectors is equivalent to approximately 0.5 FTE. This workload would be transferred from building to planning staff to reduce building workload and improve building permit approval efficiencies. Bill 23 – Natural Heritage Review As mentioned in the planning report of the February 14th, 2023, Committee of the Whole, as of January 1st, 2023, conservation authorities’ role in development review and commenting on applications is limited to the risks of natural hazards (e.g. flooding and erosion), and source water protection. Conservation Authorities will no longer be able to review applications regarding natural heritage (e.g. wetland and woodland) and water resources (water quality protection) impacts. The responsibility and cost of the environmental review will be on municipalities. As part of the planning approval process, conservation authorities have set fee schedules that are billed directly to applicants. As listed in the February 14th, Committee of the Whole report, staff are proposing revising the planning fee schedule to include natural heritage review with a flat fee rate of $175 per www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Township of South Frontenac Staff Report - Development Services – Staff Level Analysis

Page 27 of 59

planning application ($15,000-$20,000 per year in revenue). The municipality is fortunate to have planning staff with strong environmental planning background. However, taking on this additional workload does have a significant impact on staff capacity.

Discussion/Analysis The current Planning Assistant position undertakes several planning tasks outside of the current job description. Further, it was currently under an evaluation process as the skills requirement of the position have changed significantly over the years. Staff recommend that the Planning Assistant position be replaced with a Planning Coordinator position. This position would take on the zoning compliance review transferred from Building Services. It is also anticipated that the Planning Coordinator would take on a portion of natural heritage review within the department along with Township Planners. This position would also keep a portion of the current Planning Assistant’s job duties. In order to provide for the overall staff capacity requirements to balance for the addition of the zoning compliance review as well as the shift of the natural heritage review from the conservation authorities, staff are also recommending the addition of a Planning Clerk. The Committee of Adjustment administrative duties would be assigned to the new Planning Clerk which currently fall under the Planning Assistant. The Planning Clerk would also take on administrative support including the arrangement and minute taking of pre-consultation meetings, occasional receptionist duties, as well as support for the Cityview software. Staff Level Summary The staffing requirement of shifting the zoning compliance review from Building to Planning along with the transfer of natural heritage review from the conservation authorities is estimated at 0.75 FTE. The remaining 0.25 FTE would be made up from the reallocation of existing tasks from other administrative positions. Without incorporating any planning fee changes recommended in a separate report included in tonight’s agenda, the creation of one (1) planning staff in the role of Planning Coordinator to replace the current Planning Assistant position along with the addition of the Planning Clerk would be fully financially supported by the zoning compliance review fees and the addition of the natural heritage review fees. Providing for natural heritage policy review to be done in-house is much more efficient and at a reduced cost than needing to outsource this service. Further, the transfer of the zoning compliance review will provide for the streamlining of the building permit process and to advise applicants right from the beginning should there be any planning application requirements prior to moving forward with a building permit.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Township of South Frontenac Staff Report - Development Services – Staff Level Analysis

Page 28 of 59

Financial Implications The staffing cost in relation to updating the current Planning Assistant position to a Planning Coordinator along with the addition of a Planning Clerk is estimated at $79,300 and would be recovered through the planning fees from both the natural heritage and zoning compliance review components.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. 3. Ensure the organizational capacity to deliver cost-effective services in a changing world.

Climate Considerations ☒ Not applicable to this report.

Notice/Consultation • • •

Christine Woods Senior Planner Rebecca Roy, Deputy Chief Building Official Tom Berriault, Chief Building Official

Approvals Prepared and Submitted By:

Brad Wright Director of Development Services Approved by:

Louise Fragnito, CPA, CGA Chief Administrative Officer www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 29 of 59

To: Council Prepared by: Development Services Department Date of Meeting: February 21, 2023 Subject: Planning Fees Update

Summary Planning staff completed a review of existing planning fees in effect in South Frontenac. As part of the fees review, research was undertaken to determine fees being charged by comparable municipalities across the province.

Recommendation That By-law 2023-18, being A By-law to establish updated Planning Fees for 2023 be given first and second reading; and That By-law 2023-18 be given third reading, signed and sealed.

Background A comparison was completed to assess the impacts of Planning Services on the tax levy compared to other municipalities. A review of Ontario municipalities was completed to determine appropriately sized municipalities with similar population densities. Table 1 provides a comparison of population, area, population density, and staff levels of five (5) Ontario municipalities including South Frontenac. Table 1: Comparison table of Ontario municipalities. Municipality

Population

Area (km2)

Population Density

Development Services Staff

Planning Staff

Bracebridge Huntsville Oro-Medonte Prince Edward

17,000 21,000 23,000 26,000

615 705 585 1,052

27.6 29.8 39.3 24.7

19 15 19 17

8 6 8 11

Loyalist

17,000

352

29*

South Frontenac

20,000

950

21.1

5.5

*Includes engineering, planning, and building staff. A comparison of revenues and expenses is provided in Table 2 below. Overall, when compared to similar municipalities, South Frontenac has the lowest revenue. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 30 of 59 Township of South Frontenac Staff Report - Planning Fees Update

Table 2: Comparison of Planning Services data across six (6) municipalities. Municipality

Bracebridge Huntsville Oro-Medonte Prince Edward Loyalist Township South Frontenac Average (Excluding South Frontenac)

Assumptions

Revenue

Expenses (includes wages)

2022 Budget

$340,000

$921,000

$641,000

$581,000

2022 Budget

$456,000

$627,000

$502,000

$171,000

2022 Budget

$166,000

$1,174,000

$993,000

$827,000

2022 Budget

$372,000

$950,000

$806,000

$578,000

2021 Financial Statement

$320,000

$1,268,000

$933,000

$948,000

2022 Actual

$161,000

$612,000

$473,000

$451,000

5.5

$331,000

$988,000

$775,000

$621,000

Wages

Tax Levy Required

Staff

Review of Planning Fees Planning fee schedules from the above municipalities were reviewed and average fees were calculated for the application types identified in Table 3 below. The average fees calculated between the comparable municipalities are the proposed 2023 planning fees for South Frontenac in Table 3. In general, it was determined that current South Frontenac planning fees are notably lower compared to the average fee calculated for similar sized municipalities. Table 3: Current and Proposed Planning Fees. Application Type

Consent Application Zoning By-law Amendment Minor Variance Application Official Plan Amendment Plans of subdivision/Condo– less than 20 units Plans of subdivision/Condo– less than 20 units Removal of ‘H’ Symbol Site Plan – Commercial, industrial, institutional developments equal to or greater than 4000 square feet + Site Engineering / Legal Deposit Site Plan – Commercial, industrial, institutional developments equal to or greater than 4000 square feet + Site Engineering / Legal Deposit Road Closing Fee + Legal Deposit Pre-consultation fee

2023 Planning Fees $1,043 $1,964 $1,096 $2,335 $2,123 $3,185 $744 $1,328 + $1,000

Proposed 2023 Planning Fees $1,347 $1,964 $1,230 $2,806 $2,978 $3,583 $965 $2,506 + $2,000

$1,992 + $1,000

$3,300 + $2,000

$532+ $3,000 $108

$962 + $3,500 $150 (minor variances and consents)

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 31 of 59 Township of South Frontenac Staff Report - Planning Fees Update

*Waived currently due to pandemic Licence Agreement Deeming By-law Part Lot Control By-law Zoning Compliance Letter

$373 $426 $765 $97

Preparation of Condominium agreement Preparation of Subdivision agreement Preparation of Development agreement

$532 $532 $267

$400 (for other planning applications as per preconsultation by-law) $373 $431 $982 $123 ($252 within 48 hours) $1,775 $1,775 $373

Reinstatement of Pre-consultation Fees Due to the COVID-19 pandemic, pre-consultation meetings were held virtually. The only payment collection method was cheque, so staff waived this $108 fee requirement. The preconsultation fee could be applied to a future planning application received within 6 months. Therefore, there was no direct revenue impact from this administrative change. Since the pandemic, Development Services has diversified payment collection methods, including online payment. Staff recommend reinstatement of pre-consultation fees, however, recommend a non-refundable fee based on a review of comparable municipalities. A tiered approach is recommended with a pre-consultation fee of $150 for consents and minor variances, and $400. for official plan amendments, zoning by-law amendments, and plans of condominium/subdivision. The non-refundable fee provides cost recovery of staff time. It is proposed that a higher pre-consultation fee be charged for official plan amendments, zoning by-law amendments, and plans of subdivisions/condominiums as this is in-line with similar municipalities due to the complexity and increased staff time required. Staff will bring an amended pre-consultation by-law to Council for consideration in early 2023 to address Bill 109, OPA No. 24, and to better describe the process and requirements for applicants. Proposed New Planning Application Fees Zoning Compliance Review for Building Permit Applications To streamline the building permit approval process, it is recommended that a zoning compliance review be completed by planning staff instead of the building inspectors. One planning staff would be responsible for zoning compliance review, which would reduce errors in zoning interpretation. Staff recommend that a zoning compliance review fee be added to building permit applications to cover the cost of this service. Currently, each building inspector completes a zoning review as part of the approval process. If any issues are identified, the building inspector notifies the applicant that a planning www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 32 of 59 Township of South Frontenac Staff Report - Planning Fees Update

application is required. However, at this stage, the building permit has been submitted and the applicant often assumes that a building permit will be issued shortly. Requiring a zoning compliance review reduces confusion and identifies planning application requirements early in the building permit application process. The zoning compliance review would need to occur before the building permit application is submitted. Currently, the zoning compliance review does not occur until after the building permit application is deemed complete and is passed on to the building inspector. The zoning review would result in zoning approval and a zoning certificate that would be issued for the development proposal. Other municipalities that have adopted a “Planning First” process charge a fee and provide a zoning certificate. If a site plan that was reviewed and approved for zoning purposes is brought back and submitted with a building permit application within the 12 months, it would then form part of a complete application as per the Ontario Building Code and applicable law compliance. Other municipalities that have adopted a “Planning First” process include Aurora, Guelph, East Gwillimbury, and Hamilton. A separate fee would be charged for this review at $110 based on comparators. As this review was already taking place through the building permit process and was incorporated within those fees, the $110 would be offset from the calculated building permit fee however this revenue would now reside under planning fees rather than building fees. With a proposed zoning compliance review fee of $110, and an estimated 550 building permit applications per year, it is estimated that the zoning compliance review fees would result in revenues of $60,500. Natural Heritage Policy Review Under Bill 23, conservation authorities will no longer be able to review applications regarding natural heritage and water resource impacts even though they have service agreements with the Township. The Township will need to assume the lead role for these reviews. As part of the planning approval process, conservation authorities have set fee schedules that are billed directly to applicants. With approximately 110 planning applications per year requiring conservation authority review, and a flat fee of $425 per application, this results in a total revenue stream of $46,750 per year that is currently billed directly to the applicant. It is estimated that the fees for service of natural heritage review only would be approximately $15,000 - $20,000 per year. This is only one component of the several services that conservation authorities provide under the $425 flat fee. Currently, staff is recommending adding a natural heritage policy review fee of $175 to cover staff time to undertake a review of natural heritage policies.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 33 of 59 Township of South Frontenac Staff Report - Planning Fees Update

It should be noted that this does not cover the technical review of Environmental Impact Assessments, which was a service provided by conservation authorities before Bill 23. This is an additional technical review provided by conservation authorities. At this time, staff recommend outsourcing this requirement to an environmental consultant, at the expense of the applicant (e.g. peer review). The proposed natural heritage planning review fee has been determined based on discussions with conservation authority partners. Currently, staff is recommending internal natural heritage review due to the subject matter expertise of current staff and potential to train junior staff. Otherwise, the natural heritage review would need to be outsourced either through the County or through a consultant. A separate staff report is included within tonight’s agenda which provides for the staffing capacity to take on the natural heritage and zoning compliance review. Other New 2023 Planning Fees A review of other comparable municipalities indicates several work items that municipalities list as set fees that are not currently listed on the South Frontenac fee schedule. Examples include: • • • • • • • • • •

Lifting of 0.3 metre Reserve Draft plan approval extension Preparation of Pre-Servicing Agreement Preparation of Model Home Agreement Final Design Review – Condominium/Subdivision Telecommunications Tower Review Public Sign posting on behalf of applicant Property Information Search File Search Fee MDS Re-Calculation

Staff recommend adding the above items to the fees schedule (as shown in Table 4 below). Most work items listed above are infrequent, but without listing in the fees schedule, staff are unable to recover costs. Some fees such as Property Information Search were waived during the pandemic, and it is recommended that these fees be reinstated. Table 4. Proposed New 2023 Planning Fees.

Application Type

2023 Fees

Proposed 2023 Planning Fees

Preliminary Zoning Review – Building permit applications Natural Heritage review Lifting of 0.3 m Reserve Draft plan approval extension

No set fee

$110

No set fee No set fee No set fee

$175 $1,223 $1,311

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 34 of 59 Township of South Frontenac Staff Report - Planning Fees Update

Preparation of Pre-servicing agreement Preparation of Model Home agreement Final Design Review – Condo/Subdivision Telecommunications Tower review Sign Posting Property Information Search File Search Fee MDS Re-Calculation

No set fee No set fee No set fee No set fee No set fee No set fee No set fee No set fee

$1,775 $1,775 $235 $1,886 $157 $87 $87 $140

Discussion Staff conducted a review of all development-related user fees. Based on current user fees, the Township recovers 24% of costs related to the processing of development-related applications (see Table 5 below). The resulting shortfall is currently absorbed by the Township’s property tax base. Table 5. Existing and Potential Cost Recovery of Development-Related User Fees.

2023 Budget

Current Planning Fees/Costs

Annual Costs

Annual Revenue

Estimated Cost Recovery

Impact on Property Tax Base

$737,958

$175,000

24%

$562,958

Revised Proposed Planning Fees Change in Costs – Staffing*

+$79,300

Net

$817,258*

+128,000 $303,000

37%

$514,258

*As per other planning report, adjusted Planning Assistant to Planning Coordinator and one additional planning staff (1.0 FTE – Planning Clerk) budgeted due to addition of zoning compliance review and natural heritage planning review. Fee changes are recommended for many planning fee application categories. Additional categories are proposed to cover other processes that staff may undertake. These changes improve the Township’s cost recovery from user fees up to 37%. and would result in a net reduction in costs on the property tax base by $48,700. This is broken down as $128,000 from new fees less the recommended staffing changes included in the agenda.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 35 of 59 Township of South Frontenac Staff Report - Planning Fees Update

As described above, potential new fees contribute to an estimated annual revenue of $303,000. This is a result of the following fees: • • • •

Pre-consultation fees are estimated to increase revenue by $23,000. Zoning compliance review fees are estimated to increase revenue by $60,500. Natural heritage review fees are estimated to increase revenue by $20,000. Increasing most planning fees are estimated to increase revenue by $24,500.

Fee Recommendations Analysis: Development Impact Scenarios An important aspect of the fees review is understanding how the proposed fee changes impact the overall costs of a development project and to confirm that there would not be negative impacts to development in the Township. A trusted approach to analyze impacts on development is using samples of development application types and analyzing all the municipal fees these applications would be subject to (i.e. planning, building permit, and development charges fees). This method is the preferred approach to understanding the relative market position of the proposed fees. Scenarios 1 and 2 are provided below to illustrate the potential financial impacts of the proposed update to the fees schedule. Scenario 1: A building permit of a new single-family residence. The development application fees applied in this scenario would include the following listed in Table 6. Table 6. Analysis of impact of zoning compliance review fee on total project costs. Municipal fees Estimated 2022 fees Estimated 2023 fees with proposed preliminary zoning review fee Zoning Compliance review fee Building permit fees Development Charges Fees Total development application fees Total fee change (%)

No fee

$110

$8,941 $13,529 $22,470

$8,831 $13,529 $22,470

0.0 %

Scenario 2: A consent application (severance) to permit new residential construction. The development application fees applied in this scenario would include the following listed in Table 7.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 36 of 59 Township of South Frontenac Staff Report - Planning Fees Update

Table 7. Analysis of impact of proposed planning fees on total project costs. Municipal fees Estimated 2022 fees Estimated 2023 fees with proposed new fees Pre-consultation fee Waived $150 Consent application $1,043 $1,347 Natural heritage review $175 $175 Development agreement $267 $373 Zoning Compliance review $110 fee Building permit fees $8,941 $8,831 Development Charges fees $13,529 $13,529 Total development $24,030 $24,515 application fees Total fee change (%) 2.0% *No net change to applicant as fees are shifted from being received by the conservation authority to the Township. Based on Scenarios 1 and 2 above, the proposed planning fees result in an overall increase of 0% and 2.0% for the entire development approval process. The 0% and 2.0% increase is not anticipated to cause a negative financial impact to the development community.

Financial Implications Adjusting planning fees to be more in-line with comparable municipalities and adding new fees to cover activities undertaken by planning staff in response to public/developer demands means a greater proportion of the cost of staff time can be recovered from the user of these services.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world.

Action Item: Reviewing planning fees ensures that where possible that staff time and resources are being recovered on a cost recovery basis.

Climate Considerations ☒ Not applicable to this report. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 37 of 59 Township of South Frontenac Staff Report - Planning Fees Update

☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.

Notice/Consultation • • • • • •

Michelle Hannah, Planning Assistant Tom Fehr, Planner Sarah Cadue, Planner Christine Woods, Senior Planner Rebecca Roy, Deputy Chief Building Official Tom Berriault, Chief Building Official

Attachments Attachment 1: By-law 2023-18 Planning Fees By-law

Approvals Prepared and Submitted By:

Brad Wright Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-18

Page 38 of 59

BEING A BY-LAW TO PRESCRIBE A TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE IN RESPECT OF PLANNING MATTERS WHEREAS, section 69.1(1) of the Planning Act, R.S.O. 1990, provides that the council of a municipality, by by-law, may establish a tariff of fees for the processing of applications made in respect of planning matters, which tariff shall be designed to meet only the anticipated costs to the municipality or to a Committee of Adjustment constituted by the council of the municipality in respect of the processing of each type of application provided for in the application. AND WHEREAS the Council of the Corporation of the Township of South Frontenac deems it expedient to ensure that staff time involved in reviewing and processing development applications is properly accounted for in the tariff of fees associated with the processing of planning applications; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT Schedule “A”, attached hereto, and by this reference, shall form part of By-law 2023-18.

THAT all other by-laws establishing fees for the processing of planning applications are hereby repealed.

THIS BY-LAW shall come into force in accordance with section 69.1 of the Planning Act, R.S.O. 1990, either upon the date of passage or as otherwise provided by said section 69.1. Dated at the Township of South Frontenac this 21st day of February, 2023. Read a first and second time this 21st day of February, 2023. Read a third time and finally passed this 21st day of February, 2023. The Corporation of the Township of South Frontenac

Ron Vandewal, Mayor

James Thompson, Clerk

Page 39 of 59

SCHEDULE “A” TO BY-LAW 2023-18 PLANNING FEE STRUCTURE Application Type

Fee Schedule

Pre-consultation fee: Minor variances and Consents (pre-consultation fee) Zoning By-law amendments, Official Plan Amendments, Plan of subdivision/condominium (pre-consultation fee) Consent Application: Change of conditions - minor Change of conditions – major (requiring recirculation) Zoning By-law Amendment: After building without a permit Minor Variance Application: Applications requiring extra work (4+ variances) After building without a permit Site Plan Agreement: Site Plan – Commercial, industrial, institutional developments equal to or greater than 4000 square feet + Site Engineering / Legal Deposit Site Plan – Commercial, industrial, institutional developments equal to or greater than 4000 square feet + Site Engineering / Legal Deposit Official Plan Amendment Plan of subdivision/condominium: Plan of subdivision/condominium – less than 20 units Plan of subdivision/condominium – less than 20 units Change of condition following Draft Plan Approval Draft Plan Extension Final Design Review Removal of ‘H’ Symbol Road Allowance Closing Licence Agreement Lifting of 0.3m reserve Deeming By-law Part Lot Control By-law Preparation of Condominium agreement Preparation of Subdivision agreement Preparation of Pre-servicing agreement Preparation of Model Home agreement Preparation of Development agreement Calculation of MDS Calculation of MDS (recalculation) Zoning: Zoning Compliance Review Zoning Compliance Review – Drawing revisions Zoning Compliance Letter Zoning Compliance Letter (within 48 hours) Natural Heritage Review Telecommunications Tower review Sign Posting Property Information Search File Search Fee

Fee

Engineering and Legal Deposit $150 $400 $1,347 $320 $560 $1,964 $3,700 $1,230 $1,445 $2,206 $2,506

$2,000

$3,300

$2,000

$2,806 $2,978 $3,583 $1,200 $1,311 $235 $965 $962 $373 $1,223 $431 $982 $1,775 $1,775 $1,775 $1,775 $373 $275 $140 $110 $55 $123 $252 $175 $1,886 $157 $87 $87

$3,500 $5,000

$3,500

Page 40 of 59

Page 41 of 59

To: Council Prepared by: Development Services Department Date of Meeting: February 21, 2023 RC-21-09 (Boychuk) (Wilson, Brigneti) – Application to stop up, Subject: close and transfer a portion of an Unopened Road Allowance between Concessions 8 & 9, Storrington.

Summary An application has been received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance between Concessions 8 & 9, Storrington to correct a title discrepancy and encroachment of a dwelling and accessory structures on the unopened road allowance.

Recommendation That By-law number 2023-16, being a By-law to stop up, close and transfer ownership of Parts 1, Plan 13R22804 being a portion of unopened road allowance between Concessions 8 & 9, Storrington; and That By-law number 2023-16 be given third reading, signed and sealed.

Background An application was submitted to the Development Service Department to stop up, close and transfer a portion of unopened road allowance between Concessions 8 & 9, District of Storrington. The applicants own property adjacent to the unopened road allowances on either side. There is a dwelling and accessory building historically developed over part of the unopened road allowance. Attachment #1 is the survey sketch completed by Hopkins Chitty Land Surveyors Inc. illustrating the lands, the topography, and the structures on the property, including those encroaching on the unopened road allowance. This application came before Council for consideration on May 17, 2022. Council directed staff to move forward with the process to stop up, close and transfer a portion of unopened road allowance. A public meeting was held on July 12, 2022, in accordance with the Municipal Act. No concerns were raised by the public or Council at this meeting. Planning staff have received and reviewed Survey 13R22804, Attachment #2. Part 1 on Plan 13R22804 is the portion of the unopened road to be purchased and transferred to the applicant. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 42 of 59 Township of South Frontenac Staff Report - RC-21-09 (Boychuk) (Wilson, Brigneti) – Application to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 8 & 9, Storrington.

Discussion/Analysis Planning staff and Public Services staff visited the site on February 10, 2022. Public Services staff advised that they have no issues with selling the road allowance. The conservation authority was also circulated and had no comments on the matter as the property is already developed. A by-law, Attachment #3, has been drafted for registration on title of the benefitting lands. Consideration for the unopened road allowance shall be in accordance with the purchase price for unopened road allowances within 300 feet of the waterfront being $2.41 per square foot. Hopkins Chitty has advised that the unopened road allowance in Part 1 was measured to be 1121.8 square metres or 12,075 square feet. The purchase price of the unopened road allowance will be $29,100.75 plus HST.

Financial Implications The application fee and legal deposit has been paid by the applicant to process this road closing application. The final purchase price is noted above and is payable prior to the transfer of Part 1 to the applicants. Fees to survey the portion to be transferred have been paid by the applicant.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Notice/Consultation • •

Public Service staff were consulted. Notice to the Public was circulated in the Frontenac News for a period of 4 weeks. The notice was also posted on the Township website. Notice to

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 43 of 59 Township of South Frontenac Staff Report - RC-21-09 (Boychuk) (Wilson, Brigneti) – Application to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 8 & 9, Storrington.

•

owners abutting the subject and benefitting properties were circulated notice by mail no less than 4 weeks prior to the November 2nd Public Meeting. Notice was provided to the Rideau Valley Conservation Authority, there were no comments received.

Attachments Attachment #1 – Survey Sketch Attachment #2 – Survey 13R22804 Attachment #3 – By-Law 2023-16

Approvals Report Author: Michelle Hannah, Planning Assistant Submitted By:

Brad Wright Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 44 of 59

PLAN 13R-22804 Received and deposited January 17th, 2023 Carolette Liburd Representative for the Land Registrar for the Land Titles Division of Frontenac (No.13)

Page 45 of 59

Township of South Frontenac

Page 46 of 59

By-Law Number 2023-16 Being a by-law to stop up, close and sell a portion of an unopened road allowance being Part 1, Plan 13R22804, Part of the Road Allowance between Concessions 8 & 9, Storrington; Boychuk. Whereas the Municipal Council of the Township of South Frontenac may pass a by-law to stop up, close and sell any highway or part thereof pursuant to the Municipal Act, section 34(1): And whereas pursuant to the Township of South Frontenac’s Notice By-law No. 2016-73, the Corporation of the Township of South Frontenac caused to be advertised the proposal to close portions of the said road allowance: And whereas the said road allowance is not used as a publicly travelled road: And whereas no objections have been received to the road closing: Now therefore the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows: 1.

That the portion of road allowance between Concession 8 & 9 in the Geographic Township of Storrington being Part 1 Plan 13R22804, being part of PIN 36288-0575 (hereinafter, the “Said Lands”) be and is hereby permanently closed.

That the Said Lands be and are hereby declared surplus to the Municipality’s needs.

That the Municipality shall convey its interest in Part 1 Plan 13R22804 to the applicants, Jeffrey Arlin Boychuk and Michelle Mary Boychuk or as directed by them, provided that such direction must be as a lot addition to one or more of the abutting properties. For clarity, this closure shall not create a new lot of record for Part 1 but shall only enlarge existing landholdings owned by the applicant.

That the consideration for the conveyance of land described in paragraph 3 above shall be $29,100.75 plus HST, plus all administration and legal costs to transfer the Said Lands.

That the Mayor and Clerk are hereby authorized and directed to execute such documents as are required.

That a certified copy of this by-law be registered in the appropriate Land Registry Office.

That this By-law shall come into force and take effect upon registration of this By-law.

Read a first and second time this 21st day of February, 2023. Read a third time and finally passed this 21st day of February, 2023.

Ron Vandewal, Mayor

James Thompson, Clerk

Page 47 of 59

To: Council Prepared by: Development Services Department Date of Meeting: February 21, 2023 RC-21-08 (Rosnak) –Application to stop up, close and transfer a portion of an Unopened Road Allowance between Subject: Concessions 8 & 9, Lot 36 and between the Township of South Frontenac and the Township of Central Frontenac

Summary An application has been received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance between Concessions 8 & 9, lot 36 and between the Township of South Frontenac and the Township of Central Frontenac to enlarge the abutting vacant land to the north of the road allowance.

Recommendation That By-law number 2023-17, being a By-law to stop up, close and transfer ownership of Parts 3, 4 and 5, Plan 13R22800 being a portion of unopened road allowance between Concessions 8 & 9, lot 36 and between the Township of South Frontenac and the Township of Central Frontenac, be given first and second reading; and That By-law number 2023-17 be given third reading, signed and sealed.

Background An application was submitted to the Development Service Department to stop up, close and transfer a portion of unopened road allowance between Concessions 8 & 9, Lot 36, District of Bedford and a portion of unopened road allowance between the Township of South Frontenac and the Township of Central Frontenac. The applicant owns property adjacent to the unopened road allowances on either side. This application came before Council for consideration on May 17, 2022. Council directed staff to move forward with the process to stop up, close and transfer a portion of unopened road allowance. Council also directed staff to move forward with the purchase price for the shared ownership road allowance as Central Frontenac does, being an appraised price. A public meeting was held on July 12, 2022, in accordance with the Municipal Act and no concerns were raised by the public or Council at this meeting. A closed meeting was held to discuss purchase price for the portion of road allowance between Concessions 8 & 9, Lot 36. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 48 of 59 Township of South Frontenac Staff Report - RC-21-08 (Rosnak) –Application to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 8 & 9, Lot 36 and between the Township of South Frontenac and the Township of Central Frontenac

Planning staff have received and reviewed Survey 13R22800, Attachment #1. Parts 3 & 4 on Plan 13R22800 is the portion of the shared ownership unopened road allowance between the Township of South Frontenac and the Township of Central Frontenac to be purchased and transferred to the applicant. Part 5 is the portion of unopened road allowance solely owned by the Township of South Frontenac to be purchased and transferred to the applicant.

Discussion/Analysis Planning staff and Public Services staff visited the site on June 1, 2021, with staff from Central Frontenac. Public Services staff advised that they have no issues with selling the road allowance. The Township of Central Frontenac passed a by-law on January 10, 2023, to stop up, close and sell their interest in the joint ownership unopened road allowance. The by-law to be passed by the Township of South Frontenac and registered on title will mirror the Central Frontenac by-law with the addition of the lands to be stopped up, closed and transferred that are solely South Frontenac lands, being the unopened road allowance between Concessions 8 & 9, Lot 36. By-law 2023-17 is provided as attachment #2. Consideration for the shared ownership road allowance has been appraised to be $26,000, with half ($13,000) going to South Frontenac and half going to Central Frontenac, plus HST. On December 6, 2022, council resolved to apply the purchase price of $0.80 per square foot to the unopened road allowance between Concessions 8 & 9, Lot 36. McIntosh Perry Survey Inc. has provided the area of the unopened road allowance, being 0.25 hectares or 26,909.77 square feet, therefore the purchase price for this parcel will be $21,528 plus HST.

Financial Implications The application fee and legal deposit has been paid by the applicant to process this road closing application. The final purchase price is noted above and is payable prior to the transfer of Parts 3, 4 and 5 to the applicant. Fees to survey the portion to be transferred have been paid by the applicant.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 49 of 59 Township of South Frontenac Staff Report - RC-21-08 (Rosnak) –Application to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 8 & 9, Lot 36 and between the Township of South Frontenac and the Township of Central Frontenac

Climate Considerations ☒ Not applicable to this report.

Notice/Consultation • •

•

Public Service staff were consulted. Notice to the Public was circulated in the Frontenac News for a period of 4 weeks. The notice was also posted on the Township website. Notice to owners abutting the subject and benefitting properties were circulated notice by mail no less than 4 weeks prior to the November 2nd Public Meeting. Notice was provided to the Rideau Valley Conservation Authority, there were no comments received.

Attachments Attachment #1 – Survey Plan 13R22800 Attachment #2 – By-Law 2023-17

Approvals Report Author: Michelle Hannah, Planning Assistant Submitted By:

Brad Wright Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

PLAN 13R-22800 Received and deposited January 10th, 2023 Kelly Cochrane-nott Representative for the Land Registrar for the Land Titles Division of Frontenac (No.13)

S U R V E Y I N G I N C. 3240 Drummond Con. 5A, R.R. #7, Perth, ON K7H 3C9

Page 50 of 59

Tel: 613-267-6524 Fax: 613-267-7992 www.mcintoshperry.com

Page 51 of 59 Township of South Frontenac By-Law Number 2023-17 Being a by-law to stop up, close and sell a portion of an unopened road allowance being Parts 3, 4 and 5, of Plan 13R22800, Part of the Road Allowance between the Township of South Frontenac (Bedford) and the Township of Central Frontenac (Oso) and Part of the Road Allowance between Concessions 8 & 9, Lot 36, Bedford; Rosnak. Whereas the Municipal Council of the Township of South Frontenac may pass a by-law to stop up, close and sell any highway or part thereof pursuant to the Municipal Act, section 34(1): And whereas pursuant to the Township of South Frontenac’s Notice By-law No. 2016-73, the Corporation of the Township of South Frontenac caused to be advertised the proposal to close portions of the said road allowance: And whereas the said road allowance is not used as a publicly travelled road: And whereas no objections have been received to the road closing: And whereas this road allowance is a boundary road allowance and pursuant to Section 29 of the Municipal Act, the Township of South Frontenac shared jurisdiction of this road allowance with the Township of Central Frontenac. Now therefore the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows: 1.

That the portion of road allowance between the Geographic Township of Oso and the Geographic Township of Bedford being Parts 3 & 4 Plan 13R22800, being part of PIN 36236-0070 (hereinafter, the “Said Lands ‘A’”) be and is hereby permanently closed.

That the portion of road allowance between Concessions 8 & 9, Lot 36, Bedford, Township of South Frontenac being Part 5, Plan 13R22800, being all of PIN 36239-0386 (hereinafter, the “Said Lands ‘B’”) be and is hereby permanently closed.

That the Said Lands ‘A’ and the Said Lands ‘B’ be and are hereby declared surplus to the Municipality’s needs.

That the Municipality shall convey its interest in Parts 3 and 4 13R22800 to the applicant, Bradley Gordon Rosnak or as directed by him, provided that such direction must be as a lot addition to one or more of the abutting properties located in Central Frontenac and/or South Frontenac. For clarity, this closure shall not create a new lot of record for Parts 3 and 4 but shall only enlarge existing landholdings owned by the applicant located within Central Frontenac and South Frontenac.

That the Municipality shall convey its interest in Part 5 13R22800 to the applicants, Bradley Gordon Rosnak, or as directed by him, provided that such direction must be as a lot addition to one or more of the abutting properties located in South Frontenac. For clarity, this closure shall not create a new lot of record for Part 5 but shall only enlarge existing landholdings owned by the applicant located within South Frontenac.

That the conveyance in paragraph 4 above is contingent upon the Township of Central Frontenac passing a by-law to authorize the closure and sale of Parts 3 and 4 Plan 13R22800.

The consideration for the conveyance of land described in paragraph 4 above shall be $13,000 (based on on-half of the appraised value of the

Page 52 of 59 property being $26,000) plus HST, plus all administration and legal costs to transfer the Said Lands. 8.

The consideration for the conveyance of land described in paragraph 5 above shall be $21,528 plus HST.

That the Mayor and Clerk are hereby authorized and directed to execute such documents as are required.

That a certified copy of this by-law be registered in the appropriate Land Registry Office.

That this By-law shall come into force and take effect upon registration of this By-law.

Dated at the Township of South Frontenac this 21st day of February, 2023. Read a first and second time this 21st day of February, 2023. Read a third time and finally passed this 21st day of February, 2023. The Corporation of the Township of South Frontenac

Ron Vandewal, Mayor

James Thompson, Clerk

Page 53 of 59

February 13, 2023 Dear Municipal Partner,

Re: Ontario’s Best Practices for Source Water Protection Guidance (2021) We would like to introduce Ontario’s new Best Practices for Source Water Protection guidance document. Quinte Conservation is reaching out to all our municipal partners to briefly explain the intent of the guidance in hopes we can work with your municipality to assess the vulnerability and provide source protection for non-municipal drinking water systems.

Background In May 2000, the Walkerton, Ontario municipal drinking water system was contaminated by a deadly strain of E. coli bacteria. As a result of this tragedy, a multi-barrier approach was implemented by the government to prevent contamination from affecting our drinking water sources. The Quinte Region Source Protection Plan was approved in 2014 and contains policies to protect municipal residential drinking water systems.

Best Practices Guidance Source protection efforts to date only cover municipal residential drinking water systems and areas within a source protection plan. Many source protection committees across the province have advocated for further source protection, championing for source protection of drinking water systems regardless if the system is rural or urban. In 2021, the government of Ontario released a guidance program called the Best Practices for Source Water Protection. This voluntary guidance program assists drinking water system owners, that are not included in a source protection plan and/or aren’t regulated by the Clean Water Act, to assess the vulnerability of their system and to determine appropriate source protection measures. Through additional source water protection funding, Quinte Conservation has hired a staff member dedicated to promoting this guidance. A staff member is available to assist in vulnerability assessments and to identify best practices needed for source protection of drinking water systems across our watersheds.

Rationale Across the province, 80 percent of Ontarians receive source protection on municipal, residential drinking water systems. Of the 18 member municipalities within Quinte Conservation’s jurisdiction, only seven municipalities own and operate municipal-residential drinking water systems. Therefore, at the watershed scale, the percentage drops from 80 to 50 percent, with half of the watershed residents on private systems. Beyond the tens of thousands of private residential systems in the Quinte watershed, there are 355 drinking water systems that serve various populations, many of which are vulnerable populations, at long-term care or childcare facilities. It is also important to note in Eastern Ontario, many villages/hamlets were established in the mid-1800s. These villages/hamlets most likely have deteriorating infrastructure and have not been updated to meet the new requirements for water wells, septic tanks, and sewage systems.

Current Efforts As of July 2022, Quinte Conservation has begun our efforts to promote this guidance program and educate our community on the importance of properly operating and maintaining private drinking water

Page 54 of 59

systems. We have attended several events within the Quinte Region and reached approximately 4,600 individuals. We are looking to continue this momentum using a variety of tools including public events, a user-friendly website, information sheets for rural homeowners, municipal meetings, and studies of systems owned by the municipality.

Benefits of the Best Practices for Source Water Protection Guidance By participating in the Best Practices for Source Water Protection program, you are proactively protecting drinking water sources within the municipality by: • Protecting human health and the environment • Avoiding the high costs of either cleaning up a contaminated drinking water source or having to find a new source of drinking water • Reducing the cost of water treatment for some contaminants • Extending the infrastructure life of drinking water systems • Making informed land use planning decisions • Increasing public awareness and accountability of drinking water stewardship.

Moving Forward In the coming months, Quinte Conservation will focus more on municipally owned systems within the Quinte watershed. We will be pulling together statistics and information on these systems for each municipality and will be happy to discuss and create individual assessments for specific areas in your municipality. Our Source Protection Committee is also discussing implementation options for these areas that are considered highly vulnerable according to the Best Practices for Source Water Protection Guidance. This letter is being forwarded with the endorsement of the Quinte Conservation Source Protection Authority (i.e. Quinte Conservation’s Executive Board) and the undersigned. Additionally, please find attached, a letter of support from the Quinte Region Source Protection Committee. We would be pleased to discuss this initiative with you further at your convenience. If your municipality has questions or would like to discuss implementing the Best Practices for Source Water Protection program in your municipality, please contact Natasha Mathieu at 613-968-3434 ext. 165 or by email at nmathieu@quinteconservation.ca. During the Walkerton Inquiry, Justice O’Connor said it best, “there is no justification for permitting lower public health standards for some residents of Ontario than those enjoyed by others”. Safe drinking water is a necessity of life and should be available to everyone, not just those connected to municipal systems.

Brad McNevin CAO Quinte Conservation

Amy Dickens Source Protection Coordinator Quinte Conservation

Page 55 of 59

February 13, 2023 To Municipal Partners:

Re: Endorsement of Best Practices for Source Water Protection In the winter of 2021, the Ministry of the Environment, Conservation and Parks released “Best Practices for Source Water Protection” (Best Practices) as a voluntary program. The Best Practices can be used on any type of drinking water system, beyond those already covered by the Quinte Region Source Protection Plan. The Quinte Region Source Protection Committee is encouraged to see progress in recognizing the need for source water protection for all Ontario residents, not just those with access to municipal drinking water. For years, our Committee has advocated that source protection of drinking water should not depend on the municipal status of a property location. Rather, source water protection should be provided in rural as well as in urban areas. The Committee strongly supports initiatives to implement the Best Practices for Source Water Protection program for rural communities. Highly Vulnerable Aquifers - areas of soil or rock under the ground where cracks and spaces allow water to pool are prevalent in source protection areas and regions in Eastern Ontario. Soil or rock having many large cracks and spaces, and which is looser rather than more compact, determines how easily and how quickly water flows into an aquifer. The faster water is able to flow through soil to an aquifer, the more vulnerable it is to contamination. At present, municipalities have the ability to designate other sources to be protected by the Clean Water Act, unfortunately, the costs to do so are considered as unaffordable especially by the smaller, rural municipalities found in Eastern Ontario. As a result, residents not serviced by municipal public water supply systems do not receive the same degree of source water protection as do those serviced by municipal systems and are left with few tools to protect these sensitive areas. The Eastern Ontario Source Protection Committees have long been advocating for source protection for all drinking water systems to overcome these concerns. Our source protection authority and our municipal partners have been successful in the past in providing education and outreach to individuals in the Quinte Source Protection Area. Therefore, the Committee strongly encourages municipalities: to investigate the use of the Best Practices for Source Water Protection program for community buildings; and, to support using the Best Practices for other non-municipal systems, and highly vulnerable rural areas with large well and septic clusters. Quinte Conservation has a designated staff member to help businesses and individuals implement the Best Practices to achieve better source protection in rural areas. By this letter the Quinte Region Source Protection Committee is endorsing the implementation of the Best Practices for Source Water Protection program. We would be pleased to discuss this further with you at your convenience and to support your municipality in the source protection process. Yours truly,

M.G. (Max) Christie Chair, Quinte Region Source Protection Committee

SAVE THE DATE Tuesday, March 21st Time: 1:00PM – 3:30PM Location: Virtual

2023 Source Protection Workshop

Click here to register for this virtual event For more information, please contact Tessa Latchmore: TLatchmore@crca.ca

Page 56 of 59

Cataraqui Conservation is pleased to invite you to the Annual Source Protection Municipal Forum on Source Water Protection for Municipalities: Available Education and Outreach Material, Resources and Tools. Join us for presentations on past, present and future education and outreach material as well as available tools and resources for Municipalities and Homeowners.

Page 57 of 59 County of Frontenac 2069 Battersea Rd. Glenburnie, ON K0H 1S0 T: 613.548.9400 F: 613.548.8460

15 February 2023 The Township of South Frontenac 4432 George Street, Box 100 Sydenham ON K0H 2T0 Via email:

jthompson@southfrontenac.net

Dear Township Council: Re:

Please be advised that the Council of the County of Frontenac, at its regular meeting held February 15, 2023, passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause b): Recommend Reports from the Chief Administrative Officer b)

2023-020 Corporate Services Public Support of Dr. Brooks’ Neighbours Saving Neighbours Volunteer Responder Pilot Program for Cardiac Arrest Motion #: 32-23 Moved By: Councillor Leonard Seconded By: Councillor Gowdy Whereas Approximately 35,000 people across Canada experience out-of-hospital cardiac arrest annually; and, Whereas Frontenac Paramedics responded to 276 cardiac arrest cases in Frontenac County and Kingston in 2020; and, Whereas Fewer than 12 percent of patients who experience out-of-hospital cardiac arrest survive but that patients who are treated by properly trained bystanders who are equipped with automatic external defibrillators (AEDs) in the crucial minutes before

Page 58 of 59 Letter to the Township of South Frontenac Public Support of Dr. Brooks’ Neighbours Saving Neighbours Volunteer Responder Pilot Program for Cardiac Arrest

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paramedics arrive may be as much as three times as likely to recover as those who don’t; and, Whereas Dr. Steven Brooks, Associate Professor in the Department of Emergency Medicine, School of Medicine, Queen’s University, is leading a funded research study and pilot program to recruit volunteer responders across Frontenac County to be trained in CPR and the use of automatic external defibrillators (AED)s, equipped with AEDs, and coordinated with Paramedics and the Kingston Central Ambulance Communications Centre to respond to possible cardiac arrest emergencies in Frontenac in the crucial moments before paramedics arrive; and, Whereas Partners in Dr. Brooks’ initiative include Frontenac Paramedics, Kingston Health Sciences Centre, Kingston Central Ambulance Communications Centre, Queen’s University, Heart and Stroke Foundation of Canada; with research funding provided to Dr. Brooks through the Ministry of Health Innovation Fund Ontario: Now Therefore Be It Resolved That the Council of the County of Frontenac receive this report in non-pecuniary public support of Dr. Brooks’ Neighbours Saving Neighbours Volunteer Responder Pilot Program for cardiac arrest; And Further That this report be forwarded to the Townships for their information and support: And Further That Dr. Brooks be commended for his commitment to ensuring the best chance of survival for residents of Frontenac County who may experience out-ofhospital cardiac arrest and for his contributions to scientific understanding of the best practices for resuscitation. Carried I trust you will find this in order; however should you have any questions or concerns, please do not hesitate to contact me at 613-548-9400, ext. 302 or via email at jamini@frontenaccounty.ca. Yours Truly,

Jannette Amini, Dipl.M.M., M.A. CMO Manager of Legislative Services/Clerk Copy:

Kelly Pender, Chief Administrative Officer Matt Mills, Communications Officer

2069 Battersea Road, Glenburnie, ON K0H 1S0 T: 613.548.9400 | F: 613.548.8460 | frontenaccounty.ca

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-19 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE SPECIAL COUNCIL MEETING OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON FEBRUARY 21, 2023 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on February 21, 2023 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held February 7, 2023 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on February 21, 2023 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Read a first and second time this 21 day of February 2023. Read a third time and finally passed this 21 day of February 2023. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

James Thompson, Clerk

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