Body: Council Type: Minutes Meeting: Regular Date: February 21, 2023 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council February, 21, 2023
TOWNSHIP OF SOUTH FRONTENAC Council Meeting Minutes
Meeting Number 13 Time:7:00 p.m. Location: Council Chamber/Virtual Present: Mayor Ron Vandewal, Charlene Godfrey, Ray Leonard, Steve Pegrum, Norm Roberts, Randy Ruttan (Attended Virtually), Scott Trueman Absent: Doug Morey, Ron Sleeth Staff: Louise Fragnito - Chief Administrative Officer, Kyle Bolton - Director, Public Services, Brad Wright - Director, Development Services, Troy Dunlop - Manager, Technical Services & Infrastructure, James Thompson - Clerk, Michelle Hannah Planning Assistant
1
Call to Order and Roll Call
a)
Resolution Resolution No. 2023-13-01 Moved by Councillor Pegrum Seconded by Councillor Leonard That the Council meeting of February 21, 2023 be called to order at 7:00 p.m. Carried
b)
Ms. Hannah conducted the Roll Call.
2
Declaration of pecuniary interest and the general nature thereof
a)
There were none.
3
Approval of Agenda
a)
Resolution Resolution No. 2023-13-02 Moved by Councillor Godfrey Seconded by Councillor Ruttan That the agenda be amended to give consideration to Business Item 11. A. Planning Fees Update as Business Item 9. D., and as amended, be approved. Carried
4
Scheduled Closed Session
5
Delegations
a)
Julie Runions, Utilities Kingston was present to speak to Council regarding 2022 Sydenham Water Summary Report.
6
Public Meeting
7
Approval of Minutes
Minutes of Council February, 21, 2023 a)
Resolution Resolution No. 2023-13-03 Moved by Councillor Pegrum Seconded by Councillor Roberts That the minutes of the February 7, 2023 Council meeting be approved. Carried
8
Business Arising from the Minutes
a)
There was none.
9
Reports Requiring Action
a)
2022 Sydenham Water Summary Report Resolution No. 2023-13-04 Moved by Councillor Ruttan Seconded by Councillor Trueman That Council receive the 2022 Annual Summary Reports for the Sydenham Water Treatment Plant as required by the terms and conditions outlined in Schedule 22 of Ontario Regulation 170/03 for Drinking Water Systems. Carried
b)
Support for RED Grant Application Resolution No. 2023-13-05 Moved by Councillor Roberts Seconded by Councillor Trueman That Council support the Township’s application to the RED Grant program for the fabrication and installation of wayfinding signage; That the Township’s share of the contribution for the RED grant project in the amount of $560,000 over 3 years (2023-2025) be funded from Working Funds Reserve; That the additional funds for the Township’s gateway signage project in the amount of $160,000 over 3 years (2023-2025) be funded from Working Funds Reserve; and That the Mayor and Clerk be authorized to sign a RED grant agreement, should the Township be successful in their application. Carried
c)
Development Services – Staff Level Analysis Resolution No. 2023-13-06 Moved by Councillor Trueman Seconded by Councillor Godfrey That Council approve the creation of one (1) Planning Coordinator to replace the current Planning Assistant position within the Development Services Department; That Council approves the creation of one (1) Planning Clerk position within the Development Services Department; and That the position changes be funded from the implementation of the Heritage Review fee and Zoning Compliance Review fee. Carried
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Minutes of Council February, 21, 2023 d)
Planning Fees Update Resolution No. 2023-13-07 Moved by Councillor Roberts Seconded by Councillor Godfrey That Council approve the updated Planning Fees for 2023, attached as “Attachment 1” in principle; and That Council direct staff to provide notice in order for Council to hold a public meeting on Tuesday, April 4, 2023, in accordance with By-law 2016-73, regarding the proposed amendments to the Planning Fees Schedule. Carried
10
Advisory Committee Reports or Minutes
11
By-laws
a)
RC-21-09 (Boychuk) (Wilson, Brigneti) – Application to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 8 & 9, Storrington Resolution No. 2023-13-08 Moved by Councillor Leonard Seconded by Councillor Ruttan That By-law number 2023-16, being a By-law to stop up, close and transfer ownership of Parts 1, Plan 13R22804 being a portion of unopened road allowance between Concessions 8 & 9, Storrington. Carried Resolution No. 2023-13-09 Moved by Councillor Ruttan Seconded by Councillor Roberts That By-law number 2023-16 be given third reading, signed and sealed. Carried
b)
RC-21-08 (Rosnak) –Application to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 8 & 9, Lot 36 and between the Township of South Frontenac and the Township of Central Frontenac Resolution No. 2023-13-10 Moved by Councillor Pegrum Seconded by Councillor Leonard That By-law number 2023-17, being a By-law to stop up, close and transfer ownership of Parts 3, 4 and 5, Plan 13R22800 being a portion of unopened road allowance between Concessions 8 & 9, lot 36 and between the Township of South Frontenac and the Township of Central Frontenac, be given first and second reading. Carried Resolution No. 2023-13-11 Moved by Councillor Trueman Seconded by Councillor Godfrey That By-law number 2023-17 be given third reading, signed and sealed. Carried
12
Reports for Information
a)
There were none.
Page 3 of 5
Minutes of Council February, 21, 2023 13
Information Items
a)
Quinte Conservation - Drinking Water Source Protection
b)
2023 Source Protection Workshop
c)
Frontenac County Council Meeting – February 15, 2023 – Reports from the Chief Administrative Officer – Public Support of Dr. Brooks’ Neighbours Saving Neighbours Volunteer Responder Pilot Program for Cardiac Arrest
14
Notice of Motions
a)
There were none.
15
Announcements/Statements by Councillors
a)
Councillor Leonard and Mayor Vandewal commended the Recreation Department for the successful organization of the Family Day Event held at the arena. Mayor Vandewal noted the need for additional staff to support future events. In response to a question from Councillor Ruttan, Mr. Wright provided clarification regarding settlement areas in relation to the Official Plan and Zoning By-law.
16
Question of Clarity (from the public on outcome of agenda items)
a)
There were none.
17
Closed Session (if requested)
a)
Resolution: That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: Resolution No. 2023-13-12 Moved by Councillor Roberts Seconded by Councillor Trueman That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: Approval of January 17, 2023 and February 7, 2023 Committee of the Whole “Closed Meeting” Minutes A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Insurance Claim. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Office Feasibility Study Carried
b)
Council briefly recessed prior to commencing the Closed Meeting.
c)
Resolution: That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Resolution No. 2023-13-13
Page 4 of 5
Minutes of Council February, 21, 2023 Moved by Councillor Ruttan Seconded by Councillor Trueman That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried 18
Confirmatory By-law
a)
Resolution Resolution No. 2023-13-14 Moved by Councillor Morey Seconded by Councillor Leonard That By-law 2023-19, being the confirmatory by-law, be given first and second reading. Carried Resolution No. 2023-13-15 Moved by Councillor Roberts Seconded by Councillor Trueman That By-law 2023-19, being the confirmatory by-law, be given third reading, signed and sealed. Carried
19
Adjournment
a)
Resolution Resolution No. 2023-13-16 Moved by Councillor Pegrum Seconded by Councillor Godfrey That the Council meeting of February 21, 2023 be adjourned at 8:20 p.m. Carried
James Thompson, Clerk
Ron Vandewal, Mayor
Page 5 of 5
