Council - 21 Jul 2020 - Agenda — North Frontenac News Media

Published July 21, 2020

Word Count 16081 words

Reading Time 76 min read

Body: Council Type: Agenda Meeting: Regular Date: July 21, 2020 Collection: Council Agendas Municipality: South Frontenac

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Document Text

Page 1 of 60

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA

Online via Teleconference and Broadcast live to the Township’s Facebook Page https://www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE:

7:00 PM, Tuesday, July 21, 2020 Electronic Participation.

Call to Order

Roll Call and Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Scheduled Closed Session - not applicable

Recess*- not applicable

Delegations - not applicable

Public Meeting - not applicable

Approval of Minutes - not applicable

Business Arising from the Minutes

Arterial Roads Winter Maintenance

Reports Requiring Action

Site Plan Control Application - SP-01-20 - Conc 4, Part Lot 18, 3880 Greenfield Road - Shooner (See By-law 2020-35)

10 - 14

Site Plan Control Application - SP-02-20 - Con 4 Part Lot 18, 3868 Greenfield Road - Beamish (See By-law 2020-36)

15 - 18

Extended Closure of Northern Waste Sites

Garbage and Recycling

Verona Fire Hall Septic System

Township Branding

3-9

19 20 - 21 22 23 - 26

Page 2 of 60

Committee Meeting Minutes - not applicable

By-laws

By-law 2020-35 - Shooner Site Plan Agreement

27 - 32

By-law 2020-36 - Beamish Site Plan Agreement

33 - 38

Reports for Information

Tender No. PS-2020-16 - Keeley Road Renovations

2nd Quarter - 2020 Planning Services Activity Report

Information Items

Rideau Valley Conservation Authority - 2019 Annual Report

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2020-37

Adjournment

Resolution

39 40 - 43

44 - 59

Page 3 of 60

ADDENDUM REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

July 21, 2020

SUBJECT:

Arterial Road Winter Maintenance Contract Extension Addendum

RECOMMENDATION: That Council approve a one (1) season contract extension with K. Mulrooney Trucking for arterial snow plow operations based on the reduced number of routes and revised pricing outlined in this addendum to the July 14, 2020 report to Council regarding the Arterial Road Winter Maintenance Contract Extension. BACKGROUND: On July 14, 2020, Council considered a staff report recommending that the Township enter into a one (1) year contract with K. Mulrooney Trucking for arterial road snow plowing for the 2020/21 winter season. Citing particular concerns over the new standby charges, Council deferred the recommendation and directed staff to investigate alternatives to the proposed pricing, including other service delivery options. ANALYSIS: Pricing The pricing received from Mulrooney Trucking for 2020/21 and its comparison to the 2019/20 winter season prices is below and has not changed. These prices are competitive within our market for contracted snow plowing as can be seen in the second chart below. Route 503: Highway 38 504: Westport Road 506: Bedford Road W130: Perth Road W143: Sydenham Road W429: Battersea Road

2019/20 Prices $149.95/hr $149.95/hr $162.20/hr $157.10/hr $157.10/hr $157.10/hr

2020/21 Prices $175/hr $175/hr $200/hr $180/hr $180/hr $180/hr

Township

Standby Cost

Rate

Rideau Lakes Township

$100.00/day

$6.00/km

Leeds & Grenville County

$100.00/day

$7.40/km

City of Kingston

$500.00/week

$240.00/hour

Lanark County

$100.00/day

$195.00/hour

Regional Comparisons

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 4 of 60

ADDENDUM REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

Standby Rate Options Council’s main concern with the previous recommendation was the inclusion of a standby charge of $500/week for each of the six (6) arterial plow routes. Standby charges have not been part of the Township’s previous contract with Mulrooney, but are standard practice in the industry. Based on a 22 week winter control schedule, the standby charges amount to $63,250 annually for the six (6) routes. Staff discussed options with Mulrooney for reducing the standby fees including waiving those charges on days when plow trucks are called out. The contractor was not open to this arrangement but proposed an alternative where standby charges would be increased to $100/day ($700/week), but would be waived on days when plows are called out for more than six (6) hours. Staff reviewed the number of winter events in 2019/20 requiring contracted plowing for more than six (6) hours and determined that no savings would result from such an arrangement, and it may cost the Township more if there are fewer winter events this season. Standby Concerns When plows are on standby, they are physically located at Township PS yards – they are not in use elsewhere by the contractor. Drivers must also maintain availability during that time – both of which represent a cost to the contractor. The table below illustrates the number of vehicle days that the equipment is on standby compared to the number of call outs, across all routes last season: Month

Days Idle (Standby)

Chargeable Call Outs

Call outs >6 hours

November 2019

168

December 2019

124

January 2020

120

February 2020

116

March 2020

179

Alternative Service Delivery Staff considered the potential of taking all or a portion of the six (6) arterial plow routes in-house for the coming season. While there is a desire to bring more services in-house in the future, staff strongly recommends against making this change for the upcoming season for the following reasons: •

The current staff compliment in PS is insufficient to assume arterial road winter plowing. In the absence of a structured plan to bring multiple services in-house, the Township would have to recruit temporary or seasonal part-time drivers for this service only. The labour pool for drivers is limited currently, and the low number of hours and non-permanent nature of the positions would make recruitment and retention even more challenging.

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 5 of 60

ADDENDUM REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

•

Our collective agreement does not allow for a night shift or for the kind of seasonal temporary employees that would be required. Extensive discussions with the union would be needed before implementing such a program.

•

When temporary drivers are not available, and if the collective agreement permitted it, full time staff may incur substantial overtime, reaching their maximum allowable hours in order to meet service levels. This would adversely impact the Township’s regular scheduling.

•

Staff would prefer to identify other services to bring in-house which could justify permanent part-time or full-time positions, rather than a piece-meal approach involving temporary or casual workers. A plan involving permanent hires would likely be more attractive to the union, would make the positions more attractive, and result in more skilled employees applying.

•

Additional equipment would be needed to maintain current winter maintenance standards during day time hours, when Township equipment would already be in use for local roads – this equipment has not been budgeted for and requires considerable lead time to acquire.

Also, staff is concerned about the workload and other issues associated with making such a significant service change in such a short period of time, at a time when we must continue to manage the COVID-19 pandemic and have numerous construction projects underway. Combining Routes to Save Another option for reducing standby charges is to combine two of the Township’s plow routes into one. Staff feels that route 504 (Westport Rd.) could be combined with route 506 (Bedford and Desert Lake Roads), to reduce the standby vehicles from six to five. This approach would save approximately $11,000, reducing the standby charges from $63,250 to $52,250. Under this scenario, PS equipment would occasionally be required to supplement plowing on the Bedford Rd. route, but this represents a small reallocation of existing labour with no additional costs. Conclusion Staff feels that the best approach to reducing standby costs during a one-year contract extension is to combine the two routes referenced above resulting in one less standby plow being required. Despite the overall increase, it is staff’s recommendation that a one-year extension with K. Mulrooney Trucking remains in the Township’s best interest. The proposed rates remain very competitive compared to other winter plowing contracts in the region, and a one-year contract will allow time for alternative service delivery options to be fully explored including necessary discussions with the union.

“Natural, Vibrant and Growing – a Progressive Rural Leader”

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ADDENDUM REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

FINANCIAL CONSIDERATIONS: By combining two plow routes, the Township would realise $4,000 in standby savings for the balance of 2020 (from $23,000 to $19,000), and $11,000 of standby savings annualized thereafter (from $63,250 to $52,250). All other estimates are as were outlined in the original report dated July 2014.

Arterial Routes

2020 Budget

Revised 2020 w/ New Rates (Nov-Dec)

2021 Estimate

Original 2020 vs revised 2020

Budget 2020 vs Estimate 2021

503

72,576

76,617

84,700

5.57%

16.71%

504

74,975

79,150

87,500

5.57%

16.71%

130

34,248

35,912

39,240

4.86%

14.58%

143

33,777

35,418

38,700

4.86%

14.58%

429

28,435

29,817

32,580

4.86%

14.58%

506

24,168

26,045

29,800

7.77%

23.30%

Standby

n/a

19,000

52,250

100.00%

TOTALS

$268,178

$301,959

$364,770

12.6%

36.02%

It should be noted that these estimates are associated with the arterial winter plowing routes ONLY and do not include village or other smaller non-arterial plowing contracts which will come forward to Council for consideration in the near future. ATTACHMENTS: •

Report to Council Date July 14, 2020 re: Arterial Road Winter Maintenance Contract Extension

Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Director, Public Services

Brian Kirk CRS-I Operations Supervisor

Approved by: Neil Carbone, Chief Administrative Officer

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 7 of 60

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

July 14, 2020

SUBJECT:

Arterial Road Winter Maintenance Contract Extension

RECOMMENDATION: That Council approve a one (1) season contract extension with K. Mulrooney Trucking for arterial snow plow operations based on the pricing outlined in this report. BACKGROUND: K. Mulrooney Trucking has been snow plowing all arterial routes between 5 pm and 5 am and 24 hour per day coverage on Road 38 for the past 7 years. 2019 was an option year and due to the possibility of other service delivery options and given the recent tendering results in some nearby municipalities, Public Services chose not to issue a new Tender at this time. K. Mulrooney Trucking has provided exceptional service to South Frontenac over the past 7 years so in addition to other options staff requested pricing from Mulrooney for the upcoming 2020/21 winter season. ANALYSIS: New Pricing Below are the updated prices received from Mulrooney Trucking for 2020/21 and comparison to the 2019/20 winter season prices. Route

2019/20 Prices

2020/21 Prices

503: Highway 38

$149.95/hr

$175/hr

504: Westport Road

$149.95/hr

$175/hr

506: Bedford Road

$162.20/hr

$200/hr

W130: Perth Road

$157.10/hr

$180/hr

W143: Sydenham Road

$157.10/hr

$180/hr

W429: Battersea Road

$157.10/hr

$180/hr

** HST is not included in the above prices In addition to the hourly rates, a stand-by charge of $500/week for each tandem snow plow would apply in 2020/21. This was not a cost incurred by the Township in previous years and would represent the largest increased cost in 2020/21, but it is typical practice in other winter maintenance contracts.

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 8 of 60

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

Comparisons The following table compares surrounding Municipalities’ costs for 2020 Winter Control Operations: Township

Stand By Cost

Rate

Rideau Lakes Township

$100.00/day

$6.00/km

Leeds & Grenville County

$100.00/day

$7.40/km

City of Kingston

$500.00/week

$240.00/hour

Lanark County

$100.00/day

$195.00/hour

The renewal rates with Mulrooney are very reasonable when compared with other winter plowing contracts in the region; however, these rates will still represent a significant increase from the previous contract. This can be most attribute to the addition of standby charges. Budget Implications The table below illustrates the difference between the current 2020 budget and the impact of the new rates on the late winter 2020 months and annualized for the 2021 season.

Arterial Routes

2020 Budget

Revised 2020 w/ New Rates (Nov-Dec)

2021 Estimate

Original 2020 vs revised 2020

Budget 2020 vs Estimate 2021

503

72,576

76,617

84,700

5.57%

16.71%

504

74,975

79,150

87,500

5.57%

16.71%

130

34,248

35,912

39,240

4.86%

14.58%

143

33,777

35,418

38,700

4.86%

14.58%

429

28,435

29,817

32,580

4.86%

14.58%

506

24,168

26,045

29,800

7.77%

23.30%

Standby

n/a

23,000

63,250

100.00%

TOTALS

$268,178

$305,959

$375,770

14.09%

40.12%

Despite the significant increase, it is staff’s recommendation that a one season extension to K. Mulrooney Trucking is in the Townships best interest as the rates are very reasonable in the context of other winter plowing contracts in the region, and it will allow for alternative service delivery options to be explored.

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 9 of 60

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

FINANCIAL CONSIDERATIONS: The revised rates would result in an increase of $37,781 or 14.09% for contracted winter plowing in 2020. Staff is confident that sufficient funds can be found in the 2020 Operating Budget to cover this unexpected increase. The implications of the rate increase and the annualized impact of standby charges will have a more substantial impact on the 2021 budget resulting in an increase of $107,592 or 40.12% over the 2020 budget when the impact of pricing across all arterial routes is considered. It should be noted that these estimates are associated with the arterial winter plowing routes ONLY and do not include village or other smaller non-arterial plowing contracts which will come forward to Council for consideration in the near future. It is anticipated that the Township will experience increases in the pricing for those routes as well. As noted, staff is considering alternate options for contracted winter control alongside other in-house and alternate service delivery opportunities in Public Services in order to mitigate the cost increases being experienced by the industry.

Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Director, Public Services

Brian Kirk CRS-I Operations Supervisor

Approved by: Neil Carbone, Chief Administrative Officer

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 10 of 60

Report to Council Development Services - Planning

Report Date:

July 15, 2020

Agenda Date:

July 21, 2020

Application No:

Site Plan Control Application - SP-01-20

Owner:

Alain Shooner

Location of Property:

Part Lot 18, Concession 4, Part 2 13R19169, Geographic Township of Loughborough, Township of South Frontenac, municipally known as 3880 Greenfield Road Purpose of Application: Review of Application for Site Plan Agreement – Single Detached Dwelling and Storage Building, Loughborough Lake

Recommendation That By-law No. 2020-35 to authorize the Mayor and Clerk to enter into the Site Plan Agreement with the owner, Alain Shooner, for land described as Part Lot 18, Concession 4, Part 2 13R19169, Geographic Township of Loughborough, Township of South Frontenac, municipally known as 3880 Greenfield Road be passed.

Proposal An application was submitted for site plan control on the subject property on June 23, 2020. The application is required as Township of South Frontenac Site Plan Control By-law No. 2003-25 applies to lands within 300 metres of a Sensitive Lake Trout Lake. The proposed development includes a dwelling, septic system, floating dock and storage building. Attachment 1 to this report shows the location of the property. Attachment 2 to this report shows the proposed locations of the development on the property. A 283.4 square metre single detached dwelling will be constructed approximately 47.6 metres from the high water mark of Loughborough Lake and a minimum of 15 metres from the top of bank. A septic system with tertiary treatment is proposed. The septic tank and Ecoflow box will be located near the dwelling, more than 50 metres from the high water mark. The septic field will be set back a minimum of 300 metres from the high water mark of Loughborough Lake. A storage building is proposed to be constructed at a future date.

Background The subject property is located on Greenfield Road, along the southern shoreline of the West Basin of Loughborough Lake. The topography of the site rises quickly from the shoreline, then more gently rises in a southerly direction towards Greenfield Road. The northern portion of the lot is heavily treed, including the lands between the shoreline and the top of bank, and generally within 15 metres of the top of bank. The southern portion of the lot is an open field that is being renaturalized and is proposed to be further naturalized through a tree planting program. The building envelope is in a grassed clearing. The subject lands are zoned Special Waterfront Residential (RW-27) in Comprehensive Zoning Bylaw 2003-75. The RW-27 zone requires any development to be set back a minimum of 45 metres (148 feet) from the high water mark or floodline of a waterbody, and any septic system to be set back a minimum of 300 metres (984 feet) from the high water mark or floodline of a waterbody. All other provisions of the By-law shall also apply to any development. The site plan proposes the construction of a storage shed between the dwelling and Greenfield Road. While the proposed location of the storage building is logical for the development of the lot, the “Natural, Vibrant and Growing – a Progressive Rural Leader” 1

Page 11 of 60

Report to Council Development Services - Planning application of the RW-27 zoning on the property considers the land between Greenfield Road and the dwelling as the “front yard”. Accessory structures are not permitted within the front yard as of right in the RW-27 zone. The applicant is aware that the construction of the storage building in the location proposed on the site plan would require further planning approval, either through a minor variance or zoning by-law amendment. As staff are generally agreeable to the location of the storage shed, it has been included in the site plan to avoid the need for a future site plan amendment, should the owners apply for a future planning approval. The site plan agreement includes a clause that specifies that the proposed storage building would require approval under the Planning Act before a building permit can be issued. The subject property is also subject to a development agreement registered on title. The development agreement specifies that development on the lands will be according to the Best Management Practices set out in the Environmental Impact Assessment prepared by Ontario Lake Assessments and dated July 2007. The Best Management Practices included in the July 2007 Environment Impact Assessment have been incorporated into both the site plan and the site plan agreement. The site plan binds current and future owners of the subject property and will be registered on the title of the lands by the Owner’s solicitor.

Agency Comments and Analysis Comments from agencies are summarized in this section of this report. Public Services – Public Services was not circulated this application as an entrance permit has already been issued for this lot and there is an existing developed driveway on the property. Cataraqui Conservation – Cataraqui Conservation staff were generally satisfied with the written description and site plan. Staff suggested that the Township ensure the dwelling would meet the 15 metre setback from the top of bank as required by the Zoning By-law. Planning staff can confirm based on site observations that the dwelling would be set back a minimum of 15 metres from the top of bank. KFL&A Public Health – KFL&A Public Health staff indicated that they had reviewed the septic permit application and the site plan for this property, and have no issues with the site plan as proposed.

Summary Planning staff are satisfied that the site plan drawing and agreement meet the requirements of the Special Waterfront Residential Zone RW-27 and of the development agreement. The Owner has reviewed and signed the agreement.

Summary of Recommendation That South Frontenac Council pass a by-law to authorize the Mayor and Clerk to enter into a Site Plan Agreement with Alain Shooner for the development of a proposed single detached dwelling and storage building at 3880 Greenfield Road, Loughborough Lake. Date of Site Visit: July 13, 2020 Attachments:

Location Map
Site Plan Drawing “Natural, Vibrant and Growing – a Progressive Rural Leader” 2

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Report to Council Development Services - Planning 3. Site Plan Agreement 4. Site Plan By-law Prepared by: Christine Woods, MCIP, RPP, Senior Planner Approved by: Claire Dodds, MCIP, RPP, Director of Development Services Approved by: Neil Carbone, CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader” 3

Location Map 3880 Greenfield Road (SP-01-20-S)

Legend Assessment Parcels Citations

0.9

0.46

0.9 Kilometers

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Notes

Page 13 of 60

1: 18,056

Page 14 of 60

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Report to Council Development Services - Planning

Report Date:

July 15, 2020

Agenda Date:

July 21, 2020

Application No:

Site Plan Control Application - SP-02-20

Owners:

Ryan and Nicole Beamish

Location of Property:

Part Lot 18, Concession 4, Part 3 13R19169, Geographic Township of Loughborough, Township of South Frontenac, municipally known as 3868 Greenfield Road Purpose of Application: Review of Application for Site Plan Agreement – Single Detached Dwelling and Storage Building, Loughborough Lake

Recommendation That By-law No. 2020-36 to authorize the Mayor and Clerk to enter into the Site Plan Agreement with the owner, Alain Shooner, for land described as Part Lot 18, Concession 4, Part 3 13R19169, Geographic Township of Loughborough, Township of South Frontenac, municipally known as 3868 Greenfield Road be passed.

Proposal An application was submitted for site plan control on the subject property on June 24, 2020. The application is required as Township of South Frontenac Site Plan Control By-law No. 2003-25 applies to lands within 300 meters of a Sensitive Lake Trout Lake. The proposed development includes a dwelling, septic system, floating dock and storage building. Attachment 1 to this report shows the location of the property. Attachment 2 to this report shows the proposed locations of the development on the property. A 233.6 square metre single detached dwelling will be constructed approximately 90.3 metres from the high water mark of Loughborough Lake and more than 15 metres from the top of bank. A storage building will be constructed approximately 67.3 metres from the high water mark and more than 15 metres from the top of bank. A septic system with tertiary treatment is proposed. The septic tank and Ecoflow box will be located near the dwelling, more than 90 metres from the high water mark. The septic field will be set back a minimum of 300 metres from the high water mark of Loughborough Lake.

Background The subject property is located on Greenfield Road, along the southern shoreline of the West Basin of Loughborough Lake. The topography of the site rises quickly from the shoreline, then more gently rises in a southerly direction towards Greenfield Road. The northern portion of the lot is heavily treed, including the lands between the shoreline and the top of bank, and within 15 metres of the top of bank. The southern portion of the lot is an open field that is being renaturalized and is proposed to be further naturalized through a tree planting program. The building envelope is in a grassed clearing. The subject lands are zoned Special Waterfront Residential (RW-27) in Comprehensive Zoning Bylaw 2003-75. The RW-27 zone requires any development to be set back a minimum of 45 metres (148 feet) from the high water mark or floodline of a waterbody, and any septic system to be set back a minimum of 300 metres (984 feet) from the high water mark or floodline of a waterbody. All other provisions of the By-law shall also apply to any development. The subject property is also subject to a development agreement registered on title. The development agreement specifies that development on the lands will be according to the Best Management Practices set out in the Environmental Impact Assessment prepared by Ontario Lake Assessments and dated July 2007. “Natural, Vibrant and Growing – a Progressive Rural Leader” 1

Page 16 of 60

Report to Council Development Services - Planning

The Best Management Practices included in the July 2007 Environment Impact Assessment have been incorporated into both the site plan and the site plan agreement. The site plan binds current and future owners of the subject property and will be registered on the title of the lands by the Owner’s solicitor.

Agency Comments and Analysis Comments from agencies are summarized in this section of this report. Public Services – Public Services was not circulated this application as an entrance permit has already been issued for this lot and there is an existing developed driveway on the property. Cataraqui Conservation – Cataraqui Conservation staff were generally satisfied with the written description and site plan. Staff suggested that the Township ensure the storage building would meet the 15 metre setback from the top of bank as required by the Zoning By-law. Planning staff can confirm based on site observations that the storage building would be set back more than 15 metres from the top of bank. KFL&A Public Health – KFL&A Public Health staff indicated that they had reviewed the septic permit application and the site plan for this property, and have no issues with the site plan as proposed.

Summary of Recommendation That South Frontenac Council pass a by-law to authorize the Mayor and Clerk to enter into a Site Plan Agreement with Ryan and Nicole Beamish for the development of a proposed single detached dwelling and storage building at 3868 Greenfield Road, Loughborough Lake. Date of Site Visit: July 13, 2020 Attachments:

Location Map
Site Plan Drawing
Site Plan Agreement
Site Plan By-law Prepared by: Christine Woods, MCIP, RPP, Senior Planner Approved by: Claire Dodds, MCIP, RPP, Director of Development Services Approved by: Neil Carbone, CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader” 2

Location Map 3868 Greenfield Road (SP-02-20-S)

Legend Assessment Parcels Citations

0.9

0.46

0.9 Kilometers

Notes

Page 17 of 60

1: 18,056

Page 18 of 60

Page 19 of 60

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

July 21, 2020

SUBJECT:

Continued Closure of Northern Waste Sites

RECOMMENDATION: That Council approve the continued closure of Green Bay, Salem & Bradshaw Waste Disposal Sites for the remainder of 2020, and that these closures be reviewed again during the 2021 Budget deliberations. BACKGROUND: Last fall, after the majority of seasonal residents had vacated the Township, the Northern Waste Disposal Sites were initially closed for the winter months in an effort to have year round residents begin or continue to use the provided residential garbage & recycling collection. During the winter there were very few calls concerning collection days and only a few cases of illegal dumping at the landfill gates. Since COVID-19 has affected all regular business, the sites were kept closed, not only because of a shortage of manpower, but also because of the difficulty of maintaining a proper distance between residents while in use. We have been receiving more calls from residents asking when the sites will reopen; however, since the Township is already providing residential collection, staff feels that the sites have become more of a convenience than a necessity and should remain closed to the public for the remainder of the 2020. Staff is re-evaluating the Township’s Garbage and Recycling operations in the coming months and proposes revisiting the issue of public access to these sites, for discussion during the 2021 budget process. FINANCIAL/STAFFING IMPLICATIONS: Based on a three year average the annual operating costs for the three northern landfill sites is approximately $40,000/year ($35,000 in wages and benefits and $5,000 for internal equipment allocation). Additional contracted services costs are also typically incurred. The landfill closures have allowed for labour to be allocated elsewhere this past year. Staff are of the opinion that in light of the significant budget pressures anticipated in 2021, and the low usage and minimal cost recovery associated with the northern sites, that the northern sites remain closed while the Township considers more cost effective operational alternatives. ATTACHMENTS: N/A Submitted/approved by: Mark Segsworth, P. Eng. Public Works Manager

Prepared by: Jamie Brash Supervisor, Facilities/SWM

Approved by: Neil Carbone, CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 20 of 60

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

July 21, 2020

SUBJECT:

Garbage and Recycling Collection Contract

RECOMMENDATION: That Council approve the extension of contracts with the Township’s current contractors for Garbage and Recycling Collection at a rate of $62.50/household to collect garbage and $62.50/household to collect recyclables for a two year term effective September 1, 2020, with two, one year renewal options subject to entering into a contract satisfactory for all parties. BACKGROUND: A Request for Proposal, PS-P01-2020, was issued on February 5, 2020 seeking proposals for the collection of garbage and recyclable materials across the entire Township. In an effort to modernize and improve the service delivery, the RFP identified revised collection areas, minimum vehicle standards and four day, rather than three day collection schedules. The RFP closed on March 4, 2020 and the Township received three submissions. An initial assessment of the proposals identified that the lowest priced submissions, exceeded our approved budget by almost 60%. As a result, and following legal review, the RFP was cancelled and letters were sent to the three proponents. Existing contracts are in place until August 30, 2020. Staff have been reviewing various options to limit significant cost increases while still modernizing service standards. This included re-issuing the RFP with revised specifications, the near-term expansion of in-house service delivery and/or extensions of existing contracts. ANALYSIS/DISCUSSION: Local and Industry Conditions The current agreements with our contractors were extended in 2017 with only an annual CPI increase. While all parties agreed to this approach, a recent comparison of other municipal garbage/recycling collection suggest that the Townships pricing was not keeping up to the industry. It must be emphasized that the Waste Industry is in a state of uncertainty at the moment, even prior to the COVID-19 challenge. One of the most significant issues continues to be the state of flux with regard to the transitioning to Full Producer Responsibility for the Blue Box. This process was initiated by the former Provincial Government and has been endorsed by the current one. Unfortunately, this process has been underway for five years resulting in a significant lack of industry investment in fleet and other infrastructure. Industry Pricing While the details of each communities’ collection services differ, industry contacts and reports from other jurisdictions suggest that many municipalities are incurring increased costs for collection services. Reasons for this, industry wide, include the

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 21 of 60

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

lack of qualified drivers/operators, making up for loss leader bids to eliminate local competition and the aforementioned lack of capital investment. Price/household is a more direct comparison of cost of services. A recent renewal from Northumberland County equates to a price/household of $134 and this is based on approximately 39,000 households, a significant number of which are urban (Port Hope; Coburg; Brighton), however there are many contract terms would have an impact on pricing. In-House Service Delivery Staff has considered the potential of in-house collection. While cost reductions may be possible through some additional amount of in-house collection, the delivery time for vehicles (12-18 months at a minimum now), the staffing requirements, and uncertainty about the future of recycle collection and the need to re-evaluate routes would mean the Township could not easily take on this service by the fall. However, this option could ultimately be less costly, could allow for greater flexibility of use of staff and allow for enhancements to other services if planned correctly. Service Standards Staffs intention with the now cancelled RFP was to standardize collection days across the Township and to require a maximum age of collection vehicle to reduce the frequency and impacts of breakdowns and other service issues. The need for new vehicle investment may be part of the reason for the price increases received in response to the RFP and being experienced across the industry. FINANCIAL/STAFFING IMPLICATIONS: To mitigate the cost increases for garbage and recycling collection, staff is proposing a short term contract of two (2) years with the existing contractors at a rate of $125 per household ($62.50 each for garbage and recycling) which removes the maximum vehicle age requirement but includes the same day collection Monday to Thursday. This price represents a 15% increase over current costs. This approach would give the Township time to properly develop in-house alternatives (including acquisition of capital and other resources) and allows for better information about the future of recycle collection to be considered. The terms of this proposed contract would include an annual CPI increase on September 1st of each year and the Fuel Price Index. In addition, the number of households will be updated in January of each year and any resulting increase will be incorporated into the monthly payment Submitted/approved by: Mark Segsworth, P. Eng. Director of Public Services Approved by: Neil Carbone CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

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REPORT TO COUNCIL Public Services

AGENDA DATE:

July 21, 2020

SUBJECT:

Verona Fire Hall Septic System

RECOMMENDATION: That Council approve an additional $7,000.00 to complete the necessary repairs to the existing Verona Fire Hall septic system. BACKGROUND: During an inspection of the septic system at the Verona Fire Hall several problems were discovered including a saturated filter bed and a cracked septic tank. Due to these additional repairs, the cost has risen from the budget of $10,000 to $17,000 which will include Health Unit application and inspection fees. DISCUSSION: Section 4.4 of the Township’s Policies and Procedures for the Operating and Capital Budgets states: “Any reallocation of the budget between capital projects in an amount in excess of 10% of the original approved project, rounded up to $500 increments and within the prescribed uses of the fund, shall require the approval of Council in advance.” Since the additional $7,000 exceeds 10% of the project budget of $10,000, Council approval is required. FINANCIAL/STAFFING IMPLICATIONS: An amount of $10,000.00 was approved in the 2020 Capital Budget for inspection and minor repairs of the septic system. An additional $7,000.00 will be reallocated from the Decommissioning of Station 6. Both projects are funded from the Facilities Reserve Fund.

ATTACHMENTS:

N/A

Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

Jamie Brash Supervisor, Facilities/SWM

Approved by: Neil Carbone CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

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REPORT TO COUNCIL Office of the Chief Administrative Officer AGENDA DATE:

July 21, 2020

SUBJECT:

Community Branding – Follow Up Report

RECOMMENDATION: THAT Council release the hold on the community branding capital project; and THAT Council endorse the use of a steering group consisting of residents with a background in marketing, graphic design, and/or other creative experience to help guide the branding process. BACKGROUND: At the October 8th, 2019, Council meeting, the CAO presented on the merits of taking part in a community branding exercise. It was noted that the Township had never previously gone through a thorough branding exercise, and that the Township could benefit in a numbers of ways. The CAO referenced experience in undertaking other rebranding exercises and the positive impact they can have on a community and municipal organization, including: • • • • •

A fresh uniting factor for the whole community; something to rally around Ease of identification/consistent messaging & appearance Builds awareness and association Affects perception of “quality of place” and professionalism of the organization A strong, well-developed brand can instantly convey a feeling or message with very few words or visuals

At the time of capital budget discussions on November 7, 2019, Council requested a follow up report on the Rebranding exercise to provide further clarity on the project and process. DISCUSSION/ANALYSIS: Branding is the practice of aligning what people actually think about your organization with what you want people to think about your organization. A formalized Township brand creates visual recognition, consistent messaging, helps to define a sense of place, promotes regional awareness and can support business and resident attraction to the area. From an operational perspective, a new consistent brand will differentiate us from neighbours and other levels of government, it standardizes our signage, improves identification of vehicles, equipment, facilities and sponsored initiatives, it will guide our new social media strategies and online presence, and helps inform outgoing communications. It is also important that our brand align with but be different from Frontenac County’s brand (established in 2016) which will help create distinction between County and Township roles and services.

Natural, Vibrant and Growing – A Progressive Rural Leader

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REPORT TO COUNCIL Office of the Chief Administrative Officer Current Deficiencies Below are examples of the Township’s current branding applied in different ways across various mediums and using different variations on the Township’s name. The logo and name are not applied consistently and incorporate visual details that are hard to make out at small sizes/distances. The brand also incorporates an outline of the Township’s boundaries which is not something easily recognized or understood by residents or visitors.

The current branding also isn’t particularly unique nor does it stand out, in part because it resembles many other municipal logos that incorporate water, trees and fields. Below are examples of this imagery used elsewhere.

Natural, Vibrant and Growing – A Progressive Rural Leader

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REPORT TO COUNCIL Office of the Chief Administrative Officer

In keeping with the 2019-2022 Strategic Plan, the Township will be looking to develop a branding package that positions South Frontenac as a leader, that celebrates the community’s identity while being unique, attractive and recognizable, and which provides guidance for future communications and marketing activities. Steering Group To avoid developing a watered down, compromised brand that tries to be all things to all people, staff recommends the bulk of the design and brand package work be conducted by an experienced consultant, who would be guided by a small steering group, overseen and supported by the CAO. This approach involves the following steps:

Establish a small steering group of locals with branding, design, marketing, and/or related expertise to provide the consultant with information and feedback (Fall 2020).
Hire a creative consultant (through RFP) to develop the brand package which would include things like: Value Proposition, messaging/tone of voice guidelines, logo system and variations, and usage policies (Fall/Early Winter 2020).
The steering committee will present final branding recommendations for approval to Council for implementation (Q1 2021)
Multi-year approach to implementation involving various departments, with support from the CAOs office and Executive Assistant (Q1 2021 onwards).

Natural, Vibrant and Growing – A Progressive Rural Leader

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REPORT TO COUNCIL Office of the Chief Administrative Officer RELATIONSHIP TO THE STRATEGIC PLAN:

The recommendations of this report address a specific action from the Township’s Strategic Plan, under Priority 1: Position South Frontenac as a Regional Leader: Action Items A

10e

KPIs Township branding exercise

New branding ready for implementation in 2021

This initiative also supports Council’s vision of taking a unified approach towards all residents and communities, as well as leveraging the community’s natural assets, history, and rural lifestyle. FINANCIAL/STAFFING IMPLICATIONS: The approved budget for this project is $25,000 in 2020. Based on updated estimates from various consultants, and involvement of the steering group in developing some of the non-graphical elements of the Brand Package, staff anticipates this work to come in under budget. ATTACHMENTS: None

Submitted/Approved by: Neil Carbone Chief Administrative Officer

Natural, Vibrant and Growing – A Progressive Rural Leader

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2020-35 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND ALAIN SHOONER. WHEREAS a Site Plan and Site Plan Agreement have been prepared to the satisfaction of the Township of South Frontenac; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the Mayor and the Clerk are hereby authorized to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Alain Shooner, a copy of which is attached hereto forming part of this By-law.

THAT this By-law and Agreement shall be registered on title of the property described as Part Lot 18, Concession 4, Part 2 13R19169, Geographic Township of Loughborough, Township of South Frontenac, municipally known as 3880 Greenfield Road.

THIS By-law shall come into force and effect in accordance with Section 41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said Section 41. Dated at the Township of South Frontenac this 21st day of July, 2020. Read a first and second time this 21st day of July, 2020. Read a third time and finally passed this 21st day of July, 2020.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 28 of 60

SITE PLAN AGREEMENT Made this ___________ day of ___________________, 2020 BETWEEN: ALAIN SHOONER Hereinafter called the “Owner” OF THE FIRST PART -andTHE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Hereinafter called the “Municipality” OF THE SECOND PART WHEREAS the Owner is the registered owner in fee simple of certain lands located in the Township of South Frontenac (the “Lands”); AND WHEREAS it was a condition of consent that the Owner enter into this site plan agreement with the Municipality on the terms set out; AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act; NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows: 1.

The Owner covenants that the Owner is the Owner in fee simple of the Owner’s lands Described in Schedule “A” attached hereto.

The Owner covenants and agrees with the Municipality as follows: 2.1

General 2.1.1

That development shall be in accordance with the Site Plan Drawing, attached hereto as Schedule “B”.

2.1.2

That the uses on the subject property are limited to the single detached dwelling and storage building.

2.1.3

That the Owner is required to obtain a septic permit from KFL&A Public Health to the satisfaction of KFL&A Public Health.

2.1.4

That the Owner will enter into a maintenance and service agreement with an authorized representative of the manufacturer of the septic treatment unit, and provide KFL&A Public Health and the Municipality with proof of a valid and current agreement prior to occupancy. The Owner shall provide the Municipality proof of maintenance occurring on an annual basis by January 31 each year.

2.1.5

That the Owner may be required to obtain a permit from Cataraqui Conservation for any development or site alteration proposed from the lake to within 15 metres of the top of bank, as per the Ontario Regulation 148/06 Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses.

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3.1

2.1.6

That the Municipality will not issue a building permit for the storage building until such time as any required approval under the Planning Act is obtained for the storage building.

2.1.7

That the dock will be constructed and maintained as per the Site Plan Drawing.

2.1.8

Construction and maintenance of the dock shall occur outside of the timeframe when fish are spawning.

Environmental Protection 3.1.1

That the 45 metre natural shoreline forested buffer will be maintained between the residence and the lake.

3.1.2

That erosion control measures (e.g. silt fence, straw bales) will be used during construction and will remain in place until any ground cover disturbed during construction has been re-established. Ground cover will be re-established as soon as possible upon completion of construction.

3.1.3

That during and after the construction period there shall be no filling or false grading of excavated materials for any area of the steep ridge and within the 15 metre setback from the top of bank. The exception will be for allowance for landscaping materials for the final grade next to the residence.

3.1.4

That water access will be achieved in a manner that requires minimal live tree removal and protects against erosion. Water access shall have a maximum width of 1.5 metres.

3.1.5

That woody-stemmed material that serves as Type 2 fish habitat will remain in place in the water and be left natural and undisturbed. This material is generally within 3 to 4 metres of shore.

3.1.6

That any septic system incorporate phosphorus removal technology and/or the leaching bed be designed with phosphorus retentive materials to contain nutrients on site.

3.1.7

That all roof leaders on the residence will be directed towards the side of the building furthest from the lake and be discharged into a soak-away pit(s).

3.0

This agreement shall be registered against the title to the Lands and the Municipality shall be entitled to enforce its provisions against the Owner and any or all subsequent owners of the Lands.

4.0

If the Owner fails or refuses for any reason to comply with any requirements of this agreement, the Owner shall be in default and the Municipality may, on fifteen (15) days’ notice, require the Owner to remedy the default, failing which the Municipality may, without further notice and without prejudice to any other rights and remedies available to it, do such things and perform such work as is necessary to rectify the default.

5.0

Any account rendered by the Municipality for work done shall be paid by the Owner within thirty (30) days of the day of billing, and, if the Owner fails to pay, interest shall be charged on the amount outstanding at the rate of one and one quarter (1.25%) per months (15% per annum) on the first day of each calendar month following the date the account was due. Any payments received on accounts rendered shall be applied first to any outstanding interest, which may have accrued, and the balance shall be applied to reduce the principal amount outstanding.

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6.0

If the Municipality incurs any expense arising out of the terms of this Agreement, the Municipality may recover the amount in like manner as municipal taxes or by action, pursuant to Section 42.7 of the Municipal Act.

7.0

All costs necessary to fulfill any condition of this agreement, and all costs incurred by the Municipality in connection with the preparation, execution, registration or enforcement of this Agreement shall be paid by the Owners.

8.0

This Agreement shall ensure to the benefit of and be binding upon the personal representatives, successors and assigns of the parties IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals as of the day and year first written above.

SIGNED, SEALED AND DELIVERED In the presence of:

WITNESS

ALAIN SHOONER

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Per:

RON VANDEWAL – MAYOR

ANGELA MADDOCKS – CLERK

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SCHEDULE “A” THE LANDS PART LOT 18, CONCESSION 4, PART 2 13R19169, GEOGRAPHIC TOWNSHIP OF LOUGHBOROUGH, TOWNSHIP OF SOUTH FRONTENAC, COUNTY OF FRONTENAC MUNICIPAL ADDRESS 3880 GREENFIELD ROAD

Page 32 of 60

SCHEDULE “B” DRAWING LIST SITE PLAN DRAWING

3880 GREENFIELD ROAD PLOT PLAN, PREPARED BY HOPKINS CHITTY LAND SURVEYORS INC., DATED JULY 6, 2020, REV. 1 SCALE NTS

Page 33 of 60

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2020-36 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND RYAN BEAMISH AND NICOLE BEAMISH. WHEREAS a Site Plan and Site Plan Agreement have been prepared to the satisfaction of the Township of South Frontenac; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the Mayor and the Clerk are hereby authorized to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Ryan Beamish and Nicole Beamish, a copy of which is attached hereto forming part of this By-law.

THAT this By-law and Agreement shall be registered on title of the property described as Part Lot 18, Concession 4, Part 3 13R19169, Geographic Township of Loughborough, Township of South Frontenac, municipally known as 3868 Greenfield Road.

THIS BY-LAW shall come into force and effect in accordance with Section 41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said Section 41.

Dated at the Township of South Frontenac this 21st day of July, 2020. Read a first and second time this 21st day of July, 2020. Read a third time and finally passed this 21st day of July, 2020.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 34 of 60

SITE PLAN AGREEMENT Made this ___________ day of ___________________, 2020 BETWEEN: RYAN BEAMISH and NICOLE BEAMISH Hereinafter called the “Owner” OF THE FIRST PART -andTHE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Hereinafter called the “Municipality” OF THE SECOND PART WHEREAS the Owner is the registered owner in fee simple of certain lands located in the Township of South Frontenac (the “Lands”); AND WHEREAS it was a condition of consent that the Owner enter into this site plan agreement with the Municipality on the terms set out; AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act; NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows: 1.

The Owner covenants that the Owner is the Owner in fee simple of the Owner’s lands Described in Schedule “A” attached hereto.

The Owner covenants and agrees with the Municipality as follows: 2.1

General 2.1.1

That development shall be in accordance with the Site Plan Drawing, attached hereto as Schedule “B”.

2.1.2

That the uses on the subject property are limited to the single detached dwelling and the outbuilding (accessory building).

2.1.3

That the Owner is required to obtain a septic permit from KFL&A Public Health to the satisfaction of KFL&A Public Health.

2.1.4

2.1.5

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3.1

2.1.6

That the dock will be constructed and maintained as per the Site Plan Drawing.

2.1.7

Construction and maintenance of the dock shall occur outside of the timeframe when fish are spawning.

Environmental Protection 3.1.1

That the 45 metre natural shoreline forested buffer will be maintained between the residence and the lake.

3.1.2

3.1.3

3.1.4

That water access will be achieved in a manner that requires minimal live tree removal and protects against erosion. Water access shall have a maximum width of 1.5 metres.

3.1.5

That woody-stemmed material that serves as Type 2 fish habitat will remain in place in the water and be left natural and undisturbed. This material is generally within 3 to 4 metres of shore.

3.1.6

That any septic system incorporate phosphorus removal technology and/or the leaching bed be designed with phosphorus retentive materials to contain nutrients on site.

3.1.7

That all roof leaders on the residence and the accessory building will be directed to the side of the building furthest from the lake and be discharged into a soak-away pit(s).

3.0

This agreement shall be registered against the title to the Lands and the Municipality shall be entitled to enforce its provisions against the Owner and any or all subsequent owners of the Lands.

4.0

5.0

6.0

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7.0

8.0

SIGNED, SEALED AND DELIVERED In the presence of:

WITNESS

RYAN BEAMISH

WITNESS

NICOLE BEAMISH

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Per:

RON VANDEWAL – MAYOR

ANGELA MADDOCKS – CLERK

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SCHEDULE “A” THE LANDS PART LOT 18, CONCESSION 4, PART 3 13R19169, GEOGRAPHIC TOWNSHIP OF LOUGHBOROUGH, TOWNSHIP OF SOUTH FRONTENAC, COUNTY OF FRONTENAC MUNICIPAL ADDRESS 3868 GREENFIELD ROAD

Page 38 of 60

SCHEDULE “B” DRAWING LIST SITE PLAN DRAWING

3868 GREENFIELD ROAD PLOT PLAN, PREPARED BY HOPKINS CHITTY LAND SURVEYORS INC., DATED JULY 8, 2020 SCALE NTS

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INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

July 21, 2020

SUBJECT:

PS-2020-16 – Keeley Road Renovations

RECOMMENDATION This report is for information only. BACKGROUND Tender PS-2020-16 closed July 8, 2020 for the renovations at the Keeley Road Garage. Four (4) bids were received and are listed below: CONTRACTOR

Price excluding HST

David J. Cupido Construction

$282,000.00

Ubcon Construction Ltd.

$289,000.00

Anglin Group Ltd

$322,500.00

Wemp & Smith Construction

$370,000.00

Through delegated authority, the bid from David J Cupido Construction, in the amount of $282,000.00 plus HST, has been accepted. Public Services staff have worked with this Contractor in the past and have full confidence in their ability to complete this renovation. FINANCIAL IMPLICATIONS The total approved capital budget for the Keeley Road Garage Renovations was $450,000 with $23,640 spent to date between 2019 and 2020, leaving sufficient funds in the 2020 Capital Budget to complete this project.

Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

Jamie Brash Supervisor, Facilities/Solid Waste

Approved by: Neil Carbone CAO

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 40 of 60

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT

PLANNING AGENDA DATE:

July 21, 2020

REPORT DATE:

July 15, 2020

SUBJECT:

2nd Quarter – 2020 Planning Services Activity Report

The below tables reports the activity in the delivery of Planning Services within the Development Services Department between April 1, 2020 and June 30, 2020. 2nd Quarter Activity Summary

This section of the report summarizes the activities that occurred in the 2nd Quarter (April - June 2020) in Planning Services. The activities outlined below have been completed by the Planning Assistant, Planner (Contract – 3 days a week) and the Director of Development Services. The Planner and Senior Planner positions were filled at the end of April 2020. Staff worked remotely through March, April and a portion of May due to COVID 19 restrictions. Inquiries Phone Inquiries

April

173

Clearing Conditions & Existing Applications 10

May

229

245

June

291

316

2020 – 2nd Quarter Total

693

748

2020 – Year to Date Total

1187

1294

393

166

603

2156

310

113

2579

Inquiries

Clearing Conditions & Existing Applications

Other Development Services Matters

Totals

April

306

350

May

392

524

June

863

985

2020 – 2 Quarter Total

1561

158

140

1859

2020 – Year to Date Total

2654

312

290

3256

1298

430

115

1843

4849

1381

561

6791

Inquiries

2019 – 2

Quarter Total

2019 – Annual Total

Other Development Services Matters 4

Totals 187

Email Inquiries

2019 – 2

Quarter Total

2019 – Annual Total

Page 41 of 60

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT

PLANNING Walk-in Inquiries New Inquiries

Inquiry about Existing Application

Other Inquiries

Total Walk-in Inquiries

April

n/a

May

n/a

June

1st Quarter 2020 Total

2020 Year to Date Total

2019 – 2nd Quarter Total

161

256

2019 – Annual Total (May to December)

608

284

226

1,118

No data was collected in April/May 2020 and for the first 3 weeks in June due to the Development Services Department being closed to the public due to COVID19.

Pre-consultation Meetings Number of Meetings this Quarter April May June nd 2020 – 2 Quarter Total 2020 – Year to Date Total 2019 – 2nd Quarter Total 2019 – Annual Total

12 23 41 76 124 82 261

Pre-consultation meetings occurred electronically during Q2- 2020 due to COVID 19 restrictions

Consent Applications Complete Applications Submitted April May June

1 7 4

2020 – 2nd Quarter Total 2020 – Year to Date Total 2019 – 2nd Quarter Total 2019 – Annual Total

12 19 16 35

Minor Variance Applications

April May June

Complete Applications Submitted 2 5 5

2020 – 2nd Quarter Total 2020 – Year to Date Total 2019 – 2nd Quarter Total 2019 – Annual Total

12 22 10 47

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REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT

PLANNING -

Zoning By-law Amendment Applications Complete Applications Submitted April

May

June 2020 – 2 Quarter Total 2020 – Year to Date Total

1 3 6

2019 – 2nd Quarter Total

2019 – Annual Total

Site Plan Control Applications • • • •

One (1) site plan control application was submitted in the 2nd quarter of 2020 One (1) application to amend a site plan control agreement was submitted in June 2020 Two (2) site plan control applications have been submitted to date in 2020 Six (6) site plan control applications were submitted in 2019

Development Agreements • • •

Six (6) development agreements were prepared by Staff in the 2nd Quarter of 2020 Six (6) development agreements have been prepared to date in 2020 59 development agreements were prepared in 2019

Certificates of Official Issued (Finalizing Consent Applications) • • •

Seven (7) severance applications were finalized by the Planning Assistant clearing all conditions of the consent and issuing the certificate of official in the 2nd Quarter of 2020 10 consent applications have been finalized to date in 2020 42 consent applications were finalized in 2019

License Agreements •

One (1) license agreement application was submitted in the 2nd quarter of 2020

Road Closings • •

One (1) road closing application was submitted in the 2nd quarter of 2020 Six (6) road closing applications were received and processed in 2019

Other Applications & Planning Activities • • • •

•

A 31-lot residential plan of subdivision in Sunbury was submitted to the County in April 2020. A virtual open house will be held for this development on July 22nd, 2020. Township, Agency and County staff are currently reviewing this draft plan of subdivision. It is anticipated that a staff report will come to Council in September on this development. Shield Shores Plan of Condominium Application was granted draft plan approval in May 2019. The developer is working towards clearing conditions of draft plan approval. Draft Plan Extension for Cranberry Cove and Johnston Point Plans of Condominium were considered by Township Council. County Council granted an extension in draft plan approval for both condominiums until January 29, 2021. Staff are working with the developer to clear conditions on both these condominiums. Development Services & Public Services staff are working with the developers of Lyons Landing and Sandstone Shores subdivisions to ensure the terms of the subdivision

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REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT

PLANNING agreement have been met in order to consider preliminary assumption of roads within these subdivisions. Prepared by:

Michelle Hannah, Planning Assistant Anna Geladi, Planner Christine Woods, Senior Planner

Submitted/approved by:

Claire Dodds, Director of Development Services

Approved by:

Neil Carbone, CAO

Page 44 of 60

July 14, 2020 Township of South Frontenac 4432 George Street, Box 100 Sydenham ON K0H 2T0 Dear Members of Council, On behalf of our Board of Directors and staff, we are pleased to provide you with a copy of RVCA’s 2019 Annual Report and Municipal Information Sheet. These documents highlight the important work and priority projects we were able to accomplish last year with your support, and in collaboration with our community partners and dedicated volunteers. A big thank you to our members, our municipalities, our government and non-governmental partners and our watershed residents! Our responsibility as a conservation authority is to deliver programs and services across the watershed on behalf of municipalities that “further the conservation, restoration, development and management of natural resources”. We issue an Annual Report and Municipal Information Sheet each year to be transparent and accountable about the work we do. We always welcome the opportunity to make a presentation to Council (even virtually) to highlight key pieces of our work, discuss municipal priorities, hear feedback and, of course, answer questions. If you are interested in such a presentation, please let us know. We would also like to take this opportunity to thank our municipalities for working with us this spring to adapt to new ways of doing business during the pandemic. By modifying our operations, we were able to safely continue delivering most of our programs and services without interruption. Trails remained open at our conservation areas providing individuals and families with much-needed places to escape to and unwind; permits and planning comments continued to be issued without delay; tree planting and shoreline naturalization projects were completed during the spring planting season, and; watershed monitoring is now underway. As we look ahead, we are focused on how we can support municipalities and the province in economic recovery efforts. Thank you again for your ongoing support and valued partnership. We hope everyone stays safe as Ontario continues its recovery efforts, and we look forward to continuing to work with you on issues that matter to the Rideau watershed. Should you require more detailed information about any of our projects or programs, please contact Diane Downey at diane.downey@rvca.ca. Regards,

Pieter Leenhouts Chair

Sommer Casgrain-Robertson General Manager

Page 45 of 60

2019 Annual Report

Page 46 of 60

Your Rideau Valley Conservation Authority

RVCA is one of Ontario’s 36 conservation authorities and a member of Conservation Ontario. We work closely with municipal, provincial and federal government partners, landowners and community groups to maintain and improve natural resources in the Rideau watershed. The RVCA looks to build resilient communities by promoting an integrated watershed approach — one that balances human, environmental and economic needs. Our success is based on partnerships that accomplish local initiatives at the watershed scale. Our Vision: A thriving watershed with clean abundant water, natural shorelines, rich forests and wetlands, diverse habitat and sustainable land use that is valued and protected by all. Our Mission: To understand, manage, protect, restore and enhance the Rideau watershed through science, stewardship, education, policy and leadership.

Province of Quebec

2019 RVCA Board of Directors Pieter Leenhouts, Chair . . . . . . . . . . . . Ottawa Judy Brown, Vice Chair . . . . . . . . . . . . . .Perth Andy Jozefowicz . . . . . . . . . . . . . . . . . Athens Dale McLenaghan . . . . . . . . . . . . . . . .Augusta Brian Dowdall . . . . . . . . . . . . . . . . . Beckwith Victor Heese . . . . . . . . . . . . . Central Frontenac Jamie Crawford . . . . . . . . . . . . . . . . . Ottawa George Darouze . . . . . . . . . . . . . . . . . Ottawa Julie Graveline . . . . . . . . . . . . . . . . . . Ottawa Scott Moffatt . . . . . . . . . . . . . . . . . . . Ottawa Anne Robinson . . . . . . . . . . . . . . . . . Ottawa Guy Desjardins . . . . . . . . . . Clarence-Rockland George Sachs . . . . . . .Drummond/North Elmsley Rob Rothgeb . . . . . . . . . . . Elizabethtown-Kitley Don Halpenny . . . . . . . . . . Merrickville-Wolford Vince Carroll . . . . . . . . . . . . . . . . . .Montague Gerry Boyce . . . . . . . . . . . . . . . North Dundas Barclay Cormack . . . . . . . . . . . North Grenville Carolyn Bresee . . . . . . . . . . . . . . Rideau Lakes Shawn Pankow . . . . . . . . . . . . . . . Smiths Falls Pat Barr . . . . . . . . . . . . . . . . . South Frontenac Gene Richardson . . . . . . . . . . . . . . . Tay Valley Melissa Sullivan . . . . . . . . . . . . . . . . Westport

Cover: Volunteers and staff installing woody debris for fish habitat on Wolf Lake

Clarence– Rockland

Rideau Valley Watershed Ottawa

Manotick (RVCA office)

North Dundas

Beckwith

Drummond/ North Elmsley

Perth

Montague

North Grenville

Smiths Falls Merrickville-Wolford

Tay Valley Central Frontenac

Augusta Elizabethtown-Kitley Westport Rideau Lakes Athens South Frontenac

View from Spy Rock, Foley Mountain Conservation Area

United States of America

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Message from the Chair & General Manager We proudly serve the 450,000 people who call the Rideau watershed home. Conservation authorities have provided quality programs and services based on a watershed model that is more than 74 years old. Globally respected and praised, this Ontario innovation is uniquely ours and the envy of many. With this in mind, we will continue to bridge municipal boundaries, address environmental issues, encourage collective strategies and support informed decision-making. We are pleased to celebrate our many accomplishments and the delivery of efficient and effective conservation programs that support our vision for a thriving watershed with clean abundant water, robust ecosystems and sustainable land use that is valued and protected by all. Our collaborative work with our Indigenous, federal, provincial, municipal, agricultural, business, environmental, community and academic partners will only grow as we continue to improve client service, program effectiveness and organizational strength, all for the benefit of our watershed’s health. Thank you to our municipalities, board members, partners and staff for their dedication and support. We are also very appreciative of the continuous, enthusiastic efforts of our volunteers. On behalf of the RVCA Board of Directors and staff, we hope you enjoy this snapshot of 2019’s accomplishments. If you would like to learn more about our conservation work, please don’t hesitate to contact us. Yours in conservation,

Ultimate Aquatic Workshop

Pieter Leenhouts Chair

Sommer Casgrain-Robertson General Manager/Secretary Treasurer

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Corporate Services Corporate Services supports the whole authority, allowing it to perform its functions in an efficient and cost-effective manner. The department is responsible for strategic planning, budgeting, financial reporting, business improvement, human resources, communications, GIS, member services, foundation support and administration. • • • • • •

$10.76 million budget 70 staff plus 16 summer students 23 board members representing 18 member municipalities Launched RVCA Blog “The River Reed” Created Adhoc Policy Committee Hosted annual watershed tour for board members, municipalities and local MPPs

Below: The Honourable Elizabeth Dowdeswell, Lieutenant Governor of Ontario, paid the RVCA a very special visit on Friday, May 31, 2019. Right: RVCA Board of Directors Tour, June 27, 2019. Bottom right: On March 14, 2019 the Honourable Rod Phillips, Minister of Environment, Conservation and Parks and the Honourable Merrilee Fullerton, Minister of Training, Colleges and Universities visited the RVCA head office.

• Hosted the Honourable Rod Phillips, Minister of Environment, Conservation and Parks and the Honourable Merrilee Fullerton, Minister of Training, Colleges and Universities • Hosted the Honourable Elizabeth Dowdeswell, Lieutenant Governor of Ontario

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Conservation Land Management Services The RVCA manages over 3,000 hectares of conservation land for the strategic protection of vulnerable habitats and valuable natural resources. This land includes 11 developed conservation areas that are available for public use and enjoyment — two of which offer outdoor education programs. Conservation areas provide affordable recreation, education and tourism opportunities to watershed communities.

Land Management • Own 2,140+ hectares of conservation lands across the watershed • Manage 3,000+ hectares of conservation land (inspected and assessed annually) • Forest management plans completed for 20 properties (2,400 hectares) • Managed Forest Tax Incentive Program plans submitted for these properties (received 10-year approval for property tax savings) • 52 nest boxes monitored at nine conservation areas • 6 species at risk monitoring or habitat feature projects completed at five conservation areas (bobolink, butternut, barn swallow) • 6 conservation areas enhanced with tree planting projects • 3 Memorial Benches installed at Baxter, Chapman Mills and W.A. Taylor Conservation Areas

Conservation Areas 11 developed conservation areas 200,000 visitors annually 42 kilometres of trails maintained for public use 5,554 people enjoyed rental facilities at Foley Mountain and Baxter Conservation Areas (interpretive centres, group camping areas and the Baxter river cabin) • 7 partnership agreements to provide recreational opportunities at six conservation areas • • • •

Chapman Mills Conservation Area

• Public consultations completed for Foley Mountain Conservation Area’s Management Plan • New accessible dock and observation platform installed at Chapman Mills Conservation Area • New accessible platform installed at Rideau Ferry Yacht Club boat launch • Partnered with Cabinscape to build a tiny cabin at Mica Mines Conservation Area to give visitors a special opportunity to experience nature • New trail and boardwalk improvements along the Rideau Trail at Mica Mines Conservation Area

Outdoor Education • 11,379 students participated in curriculum-based outdoor education programs at Baxter and Foley Mountain Conservation Areas • $27,900+ dollars raised in cooperation with the Rideau Valley Conservation Foundation (RVCF) to offset outdoor education costs for low income schools • 250 participants attended Baxter and Foley Mountain Conservation Area day camps • 20 pairs of BOGS° boots donated to the Rideau Valley Conservation Foundation for Baxter and Foley Mountain education programs • New Forest School drop-in program launched at Foley Mountain Conservation Area

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Planning & Regulatory Services The RVCA brings watershed science, provincial policies and individual municipal needs together to meaningfully assist municipal decision-makers in building and sustaining local communities. The RVCA is also the approval authority for development on hazard lands affected by flooding, steep slopes or unstable soil and in environmentally sensitive areas like wetlands, shorelines and watercourses. Staff also approve the construction, enlargement or alteration of septic systems in the City of Ottawa and Tay Valley Township and provide septic re-inspection services in several other municipalities.

Planning Advisory Reviews

Septic System Approvals

• 1,159 Planning Act applications: • 443 severances • 373 minor variances • 154 site plan control • 129 zoning by-law amendments • 24 Official Plan amendments • 18 subdivision reviews • 18 condominium applications • 130 pre-consultation meetings • 7 Environmental Assessment Act reviews • 2 Aggregate Resource Reviews

• 231 file search requests (City of Ottawa) • 692 applications for new or replacement septic systems (637 in Ottawa and 55 in Tay Valley) • 86 applications for septic renovations or alterations (74 in Ottawa and 12 in Tay Valley) • 11 Complaints (Ottawa) • 630 septic re-inspections completed (304 in Rideau Lakes, 191 in Central Frontenac (Crow and Eagle Lakes), 106 in Tay Valley and 29 in North Frontenac)

Source Water Protection Approvals

Sec. 28 Conservation Authorities Act Approvals

• 10 Risk Management Plans established under the Clean Water Act

• • • • • •

697 property inquiries 342 applications 296 permits issued 162 clearance letters 111 complaints/occurrences 21 violations

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Stewardship Services The RVCA works with landowners, farmers, lake associations, NGOs, businesses, government agencies and the public to undertake on-the-ground projects that directly improve the watershed. Programs such as reforestation, landowner incentive programs, shoreline restoration, wetland enhancement and species at risk habitat creation help protect and enhance the watershed’s natural resources.

Tree Planting • • • •

6.4 million trees planted since 1984 195,100 trees planted on 100 properties $250,147 fundraised to offset landowner costs 150 trees planted along the Jock River in the Village of Richmond at a TD Tree Day event

Shoreline Naturalization • • • •

• •

•

13,553 trees and shrubs planted on 73 properties 2.8 kilometres of shoreline naturalized $140,662 fundraised to offset landowner costs 1,000 trees and shrubs planted in Arlington Woods along the Graham Creek ravine following tree loss due to tornado 750 trees and shrubs planted along Bilberry Creek in Ottawa as part of erosion control work. 520 trees and shrubs planted along Mosquito Creek in partnership with the City of Ottawa and the Riverside South Community Association 665 potted trees, shrubs and wildflowers distributed in partnership with Otty Lake Association and Upper Rideau Lake Association through an over-the-counter sale. Free shoreline planting projects provided in partnership with Bobs and Crow Lake Foundations

Clean Water Projects • 107 projects were approved through the Rideau Valley Rural Clean Water Program, allocating $182,100 in grants; these grants will support a total project value of $492,016 • 38 projects were approved through the Ottawa Rural Clean Water Program, allocating $203,690 in grants; these grants will support a total project value of $459,802 • Delivered the Ottawa Rural Clean Water Program in the Mississippi watershed in partnership with Mississippi Valley Conservation Authority

Shoreline naturalization at Mosquito Creek

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Lake Planning

Habitat Enhancement

• 18th Annual Lake Links Workshop attended by 100+ local lake stewards and residents

• 6 brush bundles installed on Wolfe Lake with the Wolfe Lake Association to enhance fish habitat • Walleye spawning bed installed on Scanlan Creek in partnership with the Wolfe Lake Association

Butternut Stewardship • 22,832 butternut seedlings have been planted since 2006 (RVCA finds healthy Butternut trees, collects seed, grows seedlings and distributes them to landowners and other clients in Eastern Ontario)

Wolfe Lake/Scanlan Creek Fish Habitat Enhancement Project

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Science & Engineering Services The RVCA collects, monitors and analyses watershed information to understand our watershed and help us better manage and protect its resources and the people who live in it. Failure to adequately recognize and incorporate the value of natural areas into decisions about the use and management of land and water will reduce the net benefits that societies receive from watersheds.

Source Water Protection • Fifth year implementing the Mississippi-Rideau Source Protection Plan • Continued support provided to municipalities including policy interpretation and implementation tools • Finalized the second Source Protection Plan Amendment for a new municipal drinking water system in the Municipality of North Grenville and a revision of dense non-aqueous phase liquids policies • Completed second annual report summarizing implementation progress • Started implementing the first work plan to update technical Assessment Reports and the Source Protection Plan

Flood Forecasting and Warning • 18 flood messages for the Rideau River watershed • 17 flood messages for the Ottawa River watershed • 3 low water messages

Headwater sampling at Mud Creek

• 19 sites monitored for water levels • 10 sites monitored for precipitation • 6 sites monitored for snowpack

Stream Characterization Monitoring • 3,678 square metres cleared during 12 invasive species removal events on City Stream Watch watercourses. • 1,307 hours of volunteer work was completed by 315 for the City Stream Watch Program • 94 headwater drainage feature sample locations on Borthwick Creek, Brassils Creek, Cranberry Creek, Hunt Club Creek, Mosquito Creek, Mud Creek, Ramsay Creek, Sawmill Creek and Stevens Creek • 34 headwater drainage feature sample locations on the Lower Rideau Rideau • 9 headwater drainage feature sample locations on the Rideau River

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• 45 sites sampled throughout the watershed in the spring and fall for the Ontario Benthic Biomonitoring Network • 20.2 kilometres of stream surveys completed on Borthwick Creek, Cranberry Creek, Hunt Club Creek and Ramsay Creek. • 16 fish sampling sites on Borthwick Creek, Cranberry Creek, Hunt Club Creek and Ramsay Creek • 1 invasive species workshop and 5 other training and outdoor demonstration workshops

Ground Water Monitoring • 16 provincial groundwater monitoring network (PGMN) wells maintained at 13 locations — groundwater levels and temperature are recorded hourly; manual groundwater levels are measured quarterly; approximately 50 groundwater quality parameters are analysed annually; 3 locations measure barometric pressure and air temperature hourly; 2 locations record rainfall hourly • Continued funding partnership within the City of Ottawa to deliver the Ottawa Hydrogeological Harvested Information Geodatabase (OHHIG); OHHIG captures critical historical hydrogeological report information into a spatial referenced database for Conservation Authority and City of Ottawa decision making

Surface Water Quality Monitoring • 246 hours donated by 15 lake steward volunteers to help monitor and sample Watershed Watch lakes sampled for water quality conditions • 29 participants facilitated lake sampling by offering lake access and/or on-water transportation • 39 lakes sampled from May to November to monitor levels of nutrients, E. coli and other chemical parameters through the Watershed Watch Program • 96 hours donated by 8 stream steward volunteers to help monitor and sample streams in the Rideau Valley for water quality conditions • 117 sites sampled for the RVCA Baseline Monitoring Program, City Baseline Monitoring Program and Provincial Water Quality Monitoring Program which monitors the water chemistry of major rivers and tributaries from April to November • 51 water quality parameters are monitored annually

Watershed Reporting • All 6 subwatershed and 66 catchment reports available online at watersheds.rvca.ca. Subwatershed reports are a compilation of water quality, forest cover, wetland cover and riparian cover data that looks to show the health of the subwatershed and if its health is improving or declining. Municipalities and RVCA use these reports to make policy and program decisions and to focus resource management and stewardship actions where they are needed the most.

Financing Conservation 2019 Revenues $10,488,693

2019 Expenditures $10,488,081 Science & Engineering Services $3,514,192

Program Revenue $3,359,154

Stewardship Services $1,653,548

Municipal Levy $5,647,004

Planning Advisory and Regulatory Services $1,855,084

Foundation $211,460

Conservation Land Management Services $1,114,254

Provincial Funding $444,561 Special Levies $826,514

Corporate Services $874,782 Investment in Capital Assets $280,449 Repayment of Capital Lease $263,667 Transfer to Reserves $932,105

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Rideau Valley Conservation Foundation

The Rideau Valley Conservation Foundation is proud to be your local, accountable, registered environmental charity dedicated to supporting on-the-ground conservation work in the Rideau River valley. Thanks to your generosity, we continue to improve our watershed and its many communities by valuing, sustaining and protecting the natural environment. We do this by planting trees, naturalizing shorelines, conserving natural spaces, protecting species at risk, educating our youth and much, much more. We are delighted and inspired by the continuing confidence of our many partners and donors — thank you. In 2019 we launched our 2020 Conservation Campaign as we look to raise funds to keep our natural areas in public hands forever. We are already delighted about the interest in and investment towards the protection of our forests, wetlands and shorelines. Thank you for making your local natural environment a priority. The Foundation Board of Directors would also like to thank the staff and Board of the Conservation Authority for their dedication and support in 2019. We look forward to continued success in 2020.

2019 RVCF Board of Directors • Charles Billington • Mary A. Bryden, Past Chair • Andrew Harkness, Vice Chair • Jason W.M. Kelly, Chair • Anne Simmering • R.E. (Bob) Smith • Katherine Thomas • Sarah Wayne, Secretary-Treasurer • Rich Wilson

Yours in conservation, Jason W. M. Kelly, RVCF Chair

2019 Highlights • Launched the 2020: Conservation Campaign to raise funds to protect our conservation lands through the Steve Simmering Land Endowment Fund and gratefully accepted donations including a Gold Level $25,000 donation from the Laidlaw Foundation, a corporate donation from Enbridge Gas and other valued private donors. • Celebrated and acknowledged the continuing support of over 330 watershed businesses and private donors who are recognized on our “Partners in Conservation” wall at our office in Manotick. • Raised funds to welcome classes (approximately 1,440 students) to students to participate in outdoor education programs at Foley and Baxter Conservation Areas by reducing or eliminating bus and registration fees. Thank you to the Ottawa Community Tree Foundation Community Grants Program, The North Face Canada Explore Fund, Starbucks Foundation Green Apron Grant, BOGS° Outdoor Fund for their support.

• Partnered with One Tree Planted to plant 70,000 tree seedlings in spring 2020. • Planted trees thanks to Hulse, Playfair and McGarry who have support tree planting in the watershed since 2003. • Welcomed new and returning Carbon Neutral individuals, businesses and events including LIVE 88.5 and Ottawa Greek Fest. • Installed a new, accessible dock and viewing platform at Chapman Mills Conservation Area with the support of the Cabela Canada Outdoor Fund. • Supported fish habitat restoration on Wolfe Lake with support from TD Friends of the Environment Foundation. • Prepared for restoration of the Hutton Marsh thanks to the dedicated group of local stakeholders and funders who made this project possible including Ducks Unlimited Canada, Leeds and Grenville Stewardship Council, Ontario Federation of Anglers and Hunters Zone F, the United Counties of Leeds

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•

• •

• • • • • •

and Grenville (UCLG), Wildlife Habitat Canada, Rideau Valley Conservation Authority and the RVCF. Invested in volunteer work along city streams to remove invasive species and litter thanks to TD Fiends of the Environment Foundation funding. Participated on the Nature for All Committee as we look to increase accessibility features at Baxter Conservation Area. Thank you to the City of Ottawa Rural Community Funding Grant, the Gosling Foundation, and Jackman Foundation for their support. Enjoyed the continued confidence of several land development companies who use the Foundation’s Species at Risk Compensation Program to compensate for unavoidable loss of butternut, barn swallow habitat or bobolink habitat during their business activities. We are currently managing 53 projects. Continued delivery of Memorial Tree and Memorial Bench Programs. Supported the Royal Canadian Legion Branch 314 Manotick by accepting donations directed to maintaining Remembrance Park’s Memory Gardens. Continued efforts to accept land donations of ecologically sensitive lands from willing landowners. Remained a proud and practicing member of both the Ontario and Canada Land Trust Alliances. Launched new website thanks to the support of Probase Web Creative Solutions. Supported donors through CanadaHelps.com for safe and easy acceptance of donations to RVCF’s special programs and services. Modernized the Foundation’s logo. Maintained accreditation from Imagine Canada’s Standards Program — providing public confidence in the RVCF that has demonstrated excellence in board governance, financial accountability and transparency, ethical fundraising, staff management and volunteer involvement.

Rideau Valley Conservation Foundation Schedule “A” 3889 Rideau Valley Drive, Manotick, ON Box 988,

K4M 1A8

613-692-6823 | info@rvcf.ca | www.rvcf.ca

Love this beautiful valley like we do? We would be pleased to talk to you about a gift to conservation whether of property, funds or in-kind services . . . please call or write for confidential advice and opportunities. We can match your gift objectives with some very meaningful and long-lasting conservation projectsthat all will enjoy!

The RVCF is proudly accredited under Imagine Canada’s Standards Program having demonstrated excellence in board governance, financial accountability and transparency, ethical fundraising, staff management and volunteer involvement.

How to Reach Us 3889 Rideau Valley Drive, P.O. Box 599, Manotick ON K4M 1A5 T 613-692-3571 | 1-800-267-3504 F 613-692-0831 info@rvca.ca | www.rvca.ca RideauValleyCA

RideauValleyConservationAuthority

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RVCA Work In

he strength and resiliency of our local communities rely on the Rideau River and its surrounding watershed. Without lakes, rivers, streams, forests, wetlands, floodplains, natural shorelines and groundwater aquifers, we wouldn’t have air to breathe, water to drink, places to boat, swim and fish, water and soil to support agriculture and industry or green spaces to explore and relax in. Simply put, natural areas sustain life. They also support economic development and property values, reduce flood, erosion and drought impacts and they are the best defense against climate change. Since people and the natural environment are interconnected and interdependent, the Rideau Valley Conservation Authority (RVCA) works closely with local municipalities, residents and other partners to deliver programs and services that protect, restore and enhance the Rideau watershed. RVCA’s work also protects people and property from natural hazards like flooding and erosion.

South Frontenac Serving your Municipality It’s hard to find a municipal service that RVCA’s programs don’t support either directly or indirectly. We provide watershed knowledge and expertise that guides municipal decision-making, assists with emergency management and ensures sustainable development. Our programs also support local economic development, tourism and recreation and we provide these programs in a consistent cost-effective manner across the watershed. • Source water protection — develop and implement local policies to protect sources of municipal drinking water and regional groundwater • Flood protection and warning — reduce the threat of loss of life and property damage, helping municipalities prepare and deal with potential flooding and flood emergencies • Low water response — enable communication amongst water management agencies and water consumers and facilitate optimal management when resources are scarce • Development regulations — regulate development on hazard lands (floodplains, steep slopes, unstable soil) and in environmentally sensitive areas (wetlands, shorelines and valley lands) under Ontario Regulation 174/06 — Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation • Planning services — provide professional, technical review of planning proposals within or adjacent to natural hazards and environmentally sensitive areas for member municipalities regarding official plan amendments, zoning by-law amendments, plans of subdivision, site plans, consents/severances and minor variances • Septic approvals and re-inspections — provide inspection and approval services for new or replacement septic systems under the Ontario Building Code and provide re-inspection services for existing septic systems to ensure they function properly, especially around lakes • Watershed monitoring — collect data to better understand watershed health and pursue targeted remediation efforts for maximum benefit • Subwatershed and catchment reporting — present municipalities with sciencebased information that allows for the adoption and implementation of policies and programs that ensure the health of watersheds and the achievement of long-term watershed management goals • Conservation lands — manage 3,000+ hectares of sensitive, natural land for strategic protection of vulnerable habitats and valuable local resources

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What it means in South Frontenac • Tay Valley Subwatershed Report released in 2018 along with detailed reports for its 14 catchments; this is the second reporting cycle for the Tay Valley following the 2011 report. • Rideau Lakes Subwatershed Report released in 2015 along with detailed data sheets for its eight catchments. • Policy interpretation, implementation tools and other support was provided to South Frontenac municipal staff regarding the Mississippi-Rideau Source Protection Plan, which focuses on policies to protect municipal sources of drinking water and is required under the Clean Water Act. Information was provided to assist municipal staff with the implementation of non-legally binding policies. • 79+ hectares of non-developed conservation land in South Frontenac (McEwan Property — 79.97 hectares). • 18 flood forecasting messages for the Rideau River watershed and 17 flood messages for the Ottawa River watershed were issued in 2019; 3 low water response messages were issued; 19 sites monitored for water levels, 10 monitored for precipitation and 6 sites monitored for snowpack.

• 16.6 square kilometres (floodplain, steep slopes, unstable soils, wetlands, shorelines and valley lands) completed in South Frontenac. • 8 minor variances, 4 pre-consultations, 3 severances, 1 site plan control and 1 Official Plan amendment completed in 2019 under Conservation Authority Planning Act responsibilities. • 8 lakes sampled for water quality through the Watershed Watch program — Bob’s, Burridge, Butterill, Crow, Fermoy, Green, Long Pond and Wolfe Lakes. • 2 stream water quality sites sampled as part of RVCA baseline monitoring. • 1 water quality site sampled on Eagle Creek sampled following the Ontario Benthic Biomonitoring Network protocol in the spring and fall.

Serving your Residents RVCA works closely with watershed residents to provide friendly, technical guidance and support to help landowners develop their property in a sustainable manner. We also provide support and financial assistance to help property owners undertake stewardship projects that benefit the watershed. At our popular conservation areas, the RVCA also provides outdoor recreation opportunities and looks to educate the next generation of conservationists. By investing in our watershed — the land and the people — we are creating healthy, resilient communities. • Stewardship programs — work with landowners to restore and improve our watershed through tree planting and shoreline naturalization projects; provide technical advice and assistance for on-the-ground efforts • Grant programs — help landowners complete projects that improve water quality, wildlife habitat and overall ecosystem health

• Education programs — provide high quality curriculumbased environmental education programs and summer day camps to watershed children — creating our future watershed guardians • Conservation areas — offer 11 developed conservation areas for public use and enjoyment; inexpensive, outdoor, recreational experiences including trails, boat launches, beaches, picnic shelters, education programs for schools and community groups and summer day camps • Property & environmental information and resources — create and distribute environmental information; support real estate transactions with property-specific information regarding natural hazards and environmentally sensitive areas; provide peace-of-mind through septic approvals and re-inspections that systems are constructed and working properly

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What it means in South Frontenac • Residents have access to outdoor recreation and education programs at nearby developed conservation areas including Foley Mountain and Meisel Woods. • 13 property inquiries, 6 applications, 2 clearance letters and 2 complaints processed regarding Section 28 of the Conservation Authorities Act in 2019. • 150 trees planted in South Frontenac in 2019; 48,580 trees planted in South Frontenac since 1984 with fundraised dollars totaling $47,728 projects valued at $95,728. • 110 butternut seedlings planted in South Frontenac through the Butternut Recovery Program since 2007. • 16 Rural Clean Water projects approved in South Frontenac in 2019 — $36,000 allocated to a project valued at $69,724; 44 Rural Clean Water projects approved since 2002 — $94,656 allocated to projects valued at $197,188.

• 9 Shoreline Naturalization Program projects completed in 2019 — 696 trees and shrubs planted totaling 276 metres of new buffer with $11,642 funding towards a project value of $11,642; 30 projects completed since 2009 — 2,023 trees and shrubs planted totaling 689 metres of new buffer with $30,472 funding towards a project value of $31,600. • 6 brush bundles installed on Wolfe Lake to improve fish habitat. • Installed walleye spawning bed on Scanlan Creek in partnership with the Wolfe Lake Association. • Partnership with Bobs and Crow Lake Foundation to provide free shoreline planting projects. • Partnership with Upper Rideau Lake Association to provide lake residents with native shoreline plants. • Targeted stewardship outreach in 2018–2019 for landowners in Tay Valley Subwatershed.

Dollars and Cents The RVCA’s 2020 budget is $10.74 million. Levy requests amount to just over half of our revenue meaning another $4.7 million is coming from other sources such as fundraising, grants, user fees, the province and special levies.

watershed for all. The RVCA is able to maximize valuable watershed programs and services through diverse funding sources and creative partnerships — work that could not be achieved without our many important partners.

This means at the RVCA, every $1 from our member municipalities translates into $2 being invested into the Rideau

South Frontenac 2020 levy = $24,365.69

Questions?

Sommer Casgrain-Robertson, General Manager Rideau Valley Conservation Authority

3889 Rideau Valley Drive, P.O. Box 599 Manotick, ON K4M 1A5 613-692-3571 ext. 1214 sommer.casgrain-robertson@rvca.ca

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2020-37 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of July 21, 2020 be confirmed.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 21 day of July, 2020. Read a first and second time this 21 day of July, 2020. Read a third time and finally passed this 21 day of July, 2020.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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