Body: Council Type: Minutes Meeting: Regular Date: July 21, 2020 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council July, 21, 2020 Time: 7:00 PM Location: Electronic Participation
Meeting # 18 Present in Council Chambers: Deputy Mayor Ross Sutherland, Ray Leonard, Alan Revill, Norm Roberts, Ron Sleeth Present via Teleconference: Doug Morey, Randy Ruttan Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Mark Segsworth - Director of Public Services, Christine Woods - Senior Planner, Angela Maddocks - Clerk
Call to Order
a)
Resolution Resolution No. 2020-18-01 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council meeting of July 21, 2020 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2020-18-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the July 21, 2020 Council meeting be approved as presented. Carried
Scheduled Closed Session - not applicable
Recess*- not applicable
Delegations - not applicable
Public Meeting - not applicable
Approval of Minutes - not applicable
Business Arising from the Minutes
a)
Arterial Roads Winter Maintenance
Minutes of Council July, 21, 2020 Resolution No. 2020-18-03 Moved by Councillor Roberts Seconded by Councillor Morey That Council approve a one (1) season contract extension with K. Mulrooney Trucking for arterial snow plow operations based on the reduced number of routes and revised pricing outlined in this addendum to the July 14, 2020 report to Council regarding the Arterial Road Winter Maintenance Contract Extension Carried 10.
Reports Requiring Action
a)
Site Plan Control Application - SP-01-20 - Conc 4, Part Lot 18, 3880 Greenfield Road - Shooner See By-law 2020-35 Christine Woods provided clarification that there is not a public meeting requirement for site plan control applications.
b)
Site Plan Control Application - SP-02-20 - Con 4, Part Lot 18, 3868 Greenfield Road - Beamish See By-law 2020-36
c)
Extended Closure of Northern Waste Sites Councillor Revill shared concerns from some Bedford residents not having access to a landfill sites and issues with bears and other wildlife getting into their bagged garbage. The Director of Public Services suggested opening the Green Bay on Sundays. Current staffing challenges need to be considered. An attempt to have something in place before the long weekend was offered. Resolution No. 2020-18-04 Moved by Councillor Revill Seconded by Councillor Ruttan That Council approve the continued closure of Green Bay, Salem & Bradshaw Waste Disposal Sites for the remainder of 2020, and that these closures will be reviewed during the 2021 Budget deliberations.
Resolution No. 2020-18-05 Moved by Councillor Revill Seconded by Councillor Sleeth That this motion be deferred. Carried d)
Garbage and Recycling Resolution No. 2020-18-06 Moved by Councillor Sleeth Seconded by Councillor Morey That Council approve the extension of contracts with the Township’s current contractors for Garbage and Recycling Collection at a rate of $62.50/household to collect garbage and $62.50/household to collect recyclables for a two year term effective September 1, 2020, with two, one year renewal options subject to entering into a contract satisfactory for all parties.
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Minutes of Council July, 21, 2020 Resolution No. 2020-18-07 Moved by Councillor Sleeth Seconded by Councillor Revill Amendment: That the motion be amended to read: …..“for a three year term effective September 1, 2020 with a one (1) year renewal option”… Carried Resolution No. 2020-18-08 Moved by Councillor Sleeth Seconded by Councillor Morey Motion as Amended That Council approve the extension of contracts with the Township’s current contractors for Garbage and Recycling Collection at a rate of $62.50/household to collect garbage and $62.50/household to collect recyclables for a three year term effective September 1, 2020, with one (1) year renewal options subject to entering into a contract satisfactory for all parties. Carried e)
Verona Fire Hall Septic System Resolution No. 2020-18-09 Moved by Councillor Revill Seconded by Councillor Roberts That Council approve an additional $7,000.00 to complete the necessary repairs to the existing septic system. Carried
f)
Township Branding Resolution No. 2020-18-10 Moved by Councillor Leonard Seconded by Councillor Sleeth That Council release the hold on the community branding capital project; and That Council endorse the use of a steering group consisting of residents with a background in marketing, graphic design, and/or other creative experience to help guide the branding process. Carried
Committee Meeting Minutes - not applicable
By-laws
a)
By-law 2020-35 - Shooner Site Plan Agreement Resolution No. 2020-18-11 Moved by Councillor Ruttan Seconded by Councillor Morey That the following by-laws be given first and second reading: • By-law 2020-35 • By-law 2020-36 Carried Resolution No. 2020-18-12 Moved by Councillor Roberts Seconded by Councillor Sleeth That By-law 2020-35, being a by-law to authorize the Mayor and the Clerk to authorize a Site Plan Agreement between the Corporation of the Township of South Frontenac and Alain Shooner, be given third reading, signed and sealed.
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Minutes of Council July, 21, 2020 Carried b)
By-law 2020-36 - Beamish Site Plan Agreement Resolution No. 2020-18-13 Moved by Councillor Sleeth Seconded by Councillor Roberts That By-law 2020-36, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Ryan and Nicole Beamish, be given third reading, signed and sealed. Carried
Reports for Information
a)
Tender No. PS-2020-16 - Keeley Road Renovations
b)
2nd Quarter - 2020 Planning Services Activity Report
Information Items
a)
Rideau Valley Conservation Authority - 2019 Annual Report
Notice of Motions - not applicable
Announcements/Statements by Councillors
a)
Councillor Sleeth inquired about the re-opening of indoor township facilities. Neil Carbone indicated that staff are awaiting some direction from Public Health to ensure a safe approach and anticipate reopening in late August or early September.
b)
Councillor Sleeth noted that Gilmour Point has been very well used so far this summer but unfortunately there has been inappropriate behaviour by some users and he wondered what could be done. Mark Segsworth noted other violations such as dog owners allowing dogs within the beach area while people are swimming. By-law Enforcement Officers are able to issue warnings but it is challenging to have these issues addressed when they are happening. Neil Carbone felt that additional security at this point would be challenging. This could be discussed at budget time as a change in service delivery.
c)
Councillor Sleeth questioned the contract for road side mowing as the first cut should have been completed by this time of year. Mark Segsworth is pleased with the quality but of the work but agrees that we are behind in this project. There have been break downs and it is challenging to get parts during the pandemic. He acknowledged there are still roads in the northern part of the township.
d)
Councillor Morey reported that volunteers are working towards reopening the South Frontenac Museum under the guidance of Public Health.
Question of Clarity (from the public on outcome of agenda items) - not applicable
Closed Session - not applicable
Confirmatory By-law
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Minutes of Council July, 21, 2020 a)
By-law 2020-37 Resolution No. 2020-18-14 Moved by Councillor Revill Seconded by Councillor Ruttan That By-law 2020-37, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 21 day of July, 2020. Carried Resolution No. 2020-18-15 Moved by Councillor Morey Seconded by Councillor Leonard That By-law 2020-37, being the confirmatory by-law, be given third reading signed and sealed this 21 day of July, 2020. Carried
Adjournment
a)
Resolution Resolution No. 2020-18-16 Moved by Councillor Leonard Seconded by Councillor Morey That the Council meeting of July 21, 2020 be adjourned at 8:19 p.m. Carried
Ross Sutherland, Deputy Mayor
Angela Maddocks, Clerk
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