Body: Council Type: Minutes Meeting: Regular Date: June 21, 2011 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council
June 21st, 2011
Meeting No. 24 Time: 7:00 p.m. Location: Sydenham Present:
Mayor, Deputy Mayor
Mark Tinlin
Councillors,
John McDougall
Gary Davison Allan McPhail Cam Naish Bill Robinson Del Stowe Ron Vandewal
Larry York Staff:
Wayne Orr, Clerk-Administrator, Mark Segsworth, Public Works
Manager, Lindsay Mills, Planning Coordinator, Angela Maddocks, Confidential Secretary 1.
Call to Order Resolution No. 2011-24-01
Moved by Deputy Mayor Tinlin
Seconded by Councillor McDougaU
THAT the Council meeting of June 21st'2011 be convened at 7:00 p.m. Carried. 2.
Declarations of Pecuniary Interest - nil
Delegations
(a) Joe Gallivan - County ofFrontenac - Population Projection Numbers Joe Gallivan provided a presentation to Council with respect to the
population projection numbers for the next 25 years in the County of Frontenac. In his presentation he noted both demographic and economic
profiles as well as the housing trends which have averaged 150 per year with South Frontenac experiencing 65% of that growth. He noted that Frontenac
County has a 1.6% growth rate which is above the provincial average. It is estimated that by 2036, the population for South Frontenac will be 26,000 and when seasonal residents are factored in, the projected population will be 36,700.
He noted that the study can be downloaded from the County website, or www.directionsforourfuture.ca.
Mayor Davison thanked Mr. Gallivan for his informative presentation. (b) Christine Sinclair, re: loss of family pet/speed limit concerns Christine Sinclair expressed concerns with respect to the excessive speeding
of drivers going west out of the village of Sydenham towards Harrowsmith. She explained that a family pet had been killed on Rutledge Road and that the driver had not stopped. She acknowledged that while their dog had been loose and ran out onto the road, the lack of concern from passing motorists was evident. She noted that they do not use their front lawn due to the close
proximity to the road. In talking with neighbours there were a number of residents who expressed concern about the speeding on this stretch of road. She cited several other incidents of careless driving that have resulted in
other animals being killed or vehicle accidents taking place. She requested that Council develop a strategy to reduce or address speeding and felt the limit is too high on this stretch of road. She left a copy of her presentation and a petition from local residents for Council.
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June 21st, 2011
Mayor Davison thanked Ms. Sinclair for her presentation. 4. Public Meeting Resolution No. 2011-24-02
Moved by Councillor McDougall Seconded by Deputy Mayor Tinlin THAT a public meeting be held to discuss planning matters related to: Proposed Zoning By-law Amendment Z-ll/09, Part of Lot 1, Concession
.
Ill, District of Portland
. Proposed Zoning By-law Amendment Z-l 1/10, Part Lot 35, Concession VII and VIII, District of Bedford
(a)
Carried.
Z-ll/09 - Concession III, Part of Lot 1, District of Portland
Lindsay Mills referred to this report indicating that this rezoning is a
condition of three consent applicants for three new residential lots. The rezoning would recognize the residential use of two of the new lots and the
retained portion. The special RU-28 zoning would remain on one of the new
lots recognizing an existing sawmill operation that is permitted on this portion of the land. Mr. MiUs noted that a site plan agreement should be entered into and registered on title of the land prior to the passage of the
zoning by-law amendment. He noted that there were concerns expressed by a neighbour about the noise and smoke from the sawmUl operation which could be addressed in the site plan agreement. He also emphasized that the smoke is from an outdoor furnace used to heat this house and barn and not from the sawmill.
Councillor Robinson noted previous complaints about the smoke and health
concerns. He noted that the applicant had extended the chimney to provide better clearance.
Mayor Davison asked Mr. Selle about moving the sawmill operation. Mr. Selle replied that the equipment is all inside now. Wayne Orr questioned the existing site plan. Lindsay MUIs stated that there was a site plan drafted but it has not been registered on title. He noted that he included a “draft” by-law for Council to review before the rezoniug is passed.
Mrs. Selle asked for clarification on the process of registering the site plan agreement.
There were no comments from the public. (b)
Z-ll/10 Concessions VII and VIII, Part Lot 35
Lindsay Mills noted that he inadvertently missed including this item on the agenda, however the advertising for the public meeting has taken place. He explained that the rezoning is as a condition of the creation of three new lots
and a lot addition including the construction of a new right of way. He noted that these lots will meet all the minimum standards.
The by-law will be prepared for the next Council meeting. There were no comments from Council or the public. Resolution No. 2011-24-03
Moved by Deputy Mayor Tinlin Seconded by Councillor McDougaIl
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June 21st, 2011
THAT an opportunity having been provided to discuss planning matters,
that the public meeting be closed.
Carried.
Resolution No. 2011-24-04
Moved by Deputy Mayor Tinlin Seconded by Councillor McDougaU THAT Council receives the Planning Report dated June 16, 2011 for information and that a site plan agreement be prepared and entered into between the owner of the sawmill and the Township and registered on title of the property prior to passage of the Zoning By-law Amendment. Carried. 5.
Approval of Minutes
(a) Council Meeting Resolution No. 2011-24-05
Moved by Councillor McDougall Seconded by Deputy Mayor Tinlin th
THAT the minutes of June 7 , 2011 Council meeting be approved. Carried. 6.
Business Arising from the Minutes
Wayne Orr provided Council with an update on the swim and day camp programs .
Reports Requiring Action
(a)
Accounts Resolution No. 2011-24-06
Moved by Councillor McPhail Seconded by Councillor York THAT Councilthapproves the payment of the Accounts Payable Voucher dated June 16IU, 2011 in the amount of $2,096,391.66.
(b)
Carried.
Livestock Valuations Resolution No. 2011-24-07
Moved by Councillor McPhail Seconded by Councillor York THAT subject to the completion of the required affidavits, that Council approves the following livestock valuations: NAME
- BiIlBabcock
- BillBabcock
AMOUNT LIVESTOCK
$ 609.50 $ 609.50
One Charlais Cross Steer One Charlais Calf
Carried.
(c) Report from Anne Levac, Planning Assistant, re: Refund on Minor Variance Fee - MV-21/10-L
Lindsay Mills explained that when the Conservation Authority visited this property they determined that the proposed garage site was very close to a
stream that crosses the property, and also that the proposed site is situated under a hydro line. Resolution No. 2011-24-08
Moved by Councillor McPhail Seconded by Councillor York THAT Council approves a rebate in the amount of $150.00 to Terry & Lorraine Twist.
Carried.
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June21st,2011
(d) Report from Lindsay Mills, Planner, re: Review of proposal for an Official
Plan^e^enUo incorporate detailed connnunity i.provement poUcies into the Official Plan for the Township of South Frontenac
Lindsay Mills referred to his report noting the need to amend the Official
Plan to incorporate policies for community improvement plans.
Wayne Orr noted that there are no hamlets identified in Bedford District. Deputy Mayor Tinlin asked when this item will be dealt with.
Lindsay Mills stated that this item can be brought forward at any time and
could be scheduled for the August meeting. He explained that these areas
will have to be redesignated.
Councillor Vandewal suggested that a full discussion regarding the proposed qualifications for hamlets could be discussed at the" next
Committee of the Whole meeting.
Councillor Naish questioned the process to remove the designation for a hamlet.
(See By-law 2011-39)
(e) Report from Lindsay Mills, Planner, re: Review of application for Zoning
By-law Amendment in Part of Lot 17, Concession XI, Storrington District,
Lmdsay Mills reminded Council that the public meeting was held on May th IT", and there were concerns with respect to the storage building that
would be left in a location directly behind the proposed new lot and that this could cause an invasion of privacy for the owners of the new lot. He
commented that the owner is prepared to remove the building and this requirement will be added to the condition of severance. (See By-law 2011-31) (f)
Report from Mark Segsworth, Public Works Manager, re: Tender # 2011-08
- One (1) 2012 Tandem Dump Truck Resolution No. 2011-24-09
Moved by Councillor McPhail
Seconded by Councillor York
THAT Council approves the bid of Kingston Truck Centre for the supply of One (I) Tandem Axle Dump Truck for a total, excluding taxes of $190,211.29.
(g)
Carried.
Report from Mark Segsworth, Public Works Manager, re: Village Beautification
Mark Segsworth explained that this program helps to improve the visual appeal of business properties. He noted that last year both Verona and
Sydenham were included in this project and that Harrowsmith, Verona and Battersea were chosen for this year’s project. There is no direct expenditure on the part of the township for this project.
Councillor York asked if there was still an opportunity for businesses to apply.
Mark Segsworth confirmed that there is still availability for businesses to take advantage of this program.
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June 21st, 2011
Deputy Mayor Tinlin asked if weeding around the hamlet signs could be included in this project.
Mark Segsworth confirmed that this would be done. He also noted that
there are three planters to be installed with funding provided from the Greater Sydenham Community Association.
Councillor Vandewal asked about the “Sydenham” sign coming in from Harrowsmith that had been damaged by a storm.
Mark Segsworth confirmed that this sign is being repaired and will be installed before Canada Day. Resolution No. 2011-24-10
Moved by Councillor McPhaiI
Seconded by Councillor York
THAT Council authorizes the CAO to enter into an agreement with the Frontenac CFDC for the Village Beautification Pilot Project. Carried. (h) Report from Wayne Orr, Chief Administrative Officer, re: Photocopier Lease Resolution No. 2011-24-11
Moved by Councillor Robinson
Seconded by Councillor Stowe
THAT Council authorizes the CAO to enter into a five year lease agreement with Upper Canada Office Systems for a new Konica photocopier for the Sydenham OfBce. 8.
Carried.
By-laws Resolution No: 2011-24-12
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT the following by-law be given first and second reading: .
By-law 2011-39
Carried.
(a) By-law 2011-31 Resolution No. 2011-24-13
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT By-law 2011-31, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Special Rural Industrial (M-2) Zone to
Rural (RU) Zone, Part Lot 17, Concession XI, District of Storrington, be Carried. read a third time, signed and sealed. (b)
By-law 2011-39 Resolution No. 2011-24-14
Moved by Councillor Robinson Seconded by Councillor Stowe THAT By-law 2011-39, being a by-law to amend By-law 2000-85, the Official Plan for the Township of South Frontenac, as amended, to designate settlement areas as community improvement areas and to establish community improvement policies for these areas, be read a third time, signed and sealed.
- Reports for Information
- Information Items
Carried.
Minutes of Council st June 21st, 2011
(a)
6
Ontario East Municipal Conference Brochure - September 14-16, 2011,
Ambassador Hotel Kingston
Wayne Orr asked that Council advise Angela Maddocks if they wish to be registered for this conference. 11. New Business
(a)
!F,OUI!CIllo,I^RObins011 stated that residents within the Pleasant Valley
Municipal Drain want the required work to be done on the drain.
(b) Lindsay MUls commented on the difficulty he has had with trying to
schedule a Development Services Committee meeting. He circulated a list of items to be discussed.
Councillor McPhaU noted that this is a defined committee of Council and supported the need to have a meeting as soon as possible. 12. Committee Meeting Minutes - nil 13.
In Camera - nil
- Confirmatory By-law Resolution No. 2011-24-15
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT By-law 2011-40, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 21st day of June, 2011. Carried. Resolution No: 2011-24-19
Moved by Councillor Vandewal Seconded by Councillor Naish THAT By-law 2011-40, be read a third time, signed and sealed this 21st of June, 2011.
Carried.
- Adjournment Resolution No. 2011-24-20
Moved by Councillor Naish
Seconded by Councillor Vaadewal
THAT the Council meeting of June 21st, 2011 be adjourned at 8:10 p.m. Carried.
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