Body: Council Type: Minutes Meeting: Regular Date: March 21, 2017 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council March, 21, 2017 Time: 7:00 PM Location: Council Chambers Meeting # 7 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Frontenac Flyers Novice Team - OMHA Champions On behalf of Council, Mayor Vandewal presented a certificate of congratulations to the Frontenac Flyers Novice Team and their coaching staff for the 2017 OMHA Championship achievement. A photo was taken of Mayor Vandewal with the team and coaches and the team trophy.
b)
Resolution Resolution No. 2017-7-01 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of March 21, 2017 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Mayor Vandewal declared a pecuniary interest with respect to Page 9 of the Accounts Payable Voucher.
b)
Councillor Barbeau declared a pecuniary interest with respect to Page 4 of the Accounts Payable Voucher.
Scheduled Closed Session -n/a
Recess - n/a
Public Meeting
a)
Resolution Resolution No. 2017-7-02 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT a public meeting be held to discuss planning matters related to: • Application for rezoning in Concession IV, Part of Lot 3, Loughborough • Application for rezoning in Concession II, Part of Lot 19, Storrington Carried
b)
Application for Rezoning in Concession IV, Part of Lot 3, LoughboroughSouthern Frontenac Community Services Corporation Lindsay Mills reviewed the rezoning application with Council. The application is to rezone a 0.93 acre parcel which was the subject of a lot addition to an existing lot that is only 0.72 acres in size. Currently the land is vacant and is used for overflow parking for the abutting Grace Centre. The property lies
Minutes of Council March, 21, 2017 within the settlement area and is serviced by municipal water. A holding zone symbol is being applied to the new zoning to recognize the proposed uses of the property and to prevent development until such time as a site plan agreement is entered into. There were no comments from Council or the public. c)
Application for Rezoning in Concession II, Part of Lot 19, Storrington-Campbell Lindsay Mills explained that the purpose of the rezoning is to permit the construction of a mixed-use building on the property.Commercial uses are proposed on the main floor and four residential units on the second floor. The land appears to be well suited to accommodate the proposed use to include adequate parking and loading spaces, manoeuvring areas and septic and landscaping areas. A holding symbol will be placed on the zoning until such time as the owner enters into a site plan agreement with the township. Mr. Mills stated that a traffic impact analysis is required by the Public Works Department and that the health unit still needs to inspect and provide approvals, so no decision can be made at this point. Richard Russell, adjacent property owner was concerned about the height of the building, the amount of water consumption and how it may affect the aquifer and the number of tenants that will be involved both in the residential and commercial units. Mr. Russell noted he has a problem with the halogen lighting being utilized currently and he questioned if the lights need to be that large. He questioned what type of commercial use would be permitted. Mr. Mills noted that the two storey structure will be approximately 35 feet in height, the entrance will be off of Perth Road and that a traffic study may require a second entrance. He noted that the owner could put hoods over the lighting. A hydrogeological test could be required to address the water concerns. The commercial portion could be office space, retail sales or a restaurant although he noted that a restaurant is not being proposed for this site, all of which are already permitted. Brad Campbell who lives directly adjacent to the development noted that he will see the development from his front window. He is concerned about the consumption of water required for this development, speeding, traffic, noise and the lighting from the commercial portion. Resolution No. 2017-7-03 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT an opportunity having been provided, the public meeting be closed. Carried
Approval of Minutes
a)
Minutes of the March 7, 2017 Council Meeting Resolution No. 2017-7-04 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council approve the minutes of the March 7, 2017 Council meeting. Carried
b)
Minutes of the March 14, 2017 Committee of the Whole Meeting
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Minutes of Council March, 21, 2017 Resolution No. 2017-7-05 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council approve the minutes of the Committee of the Whole meeting held March 14, 2017. Carried 7.
Business Arising from the Minutes
a)
Notice of Motion, re: CivicWeb use Resolution No. 2017-7-06 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council direct staff to draft revisions to the procedural bylaw and implement by June 1st a process so that Agendas are published in advance and Minutes are posted on Civicweb for the following committees: Committee of Adjustment, SF Recreation Committee, Police Services Board, Corporate Services Committee, and Public Services Committee; AND THAT all other Committees of Council provide advance notice of meetings so that notice of dates, times and locations can be given to the public. Carried
b)
Notice of Motion, re: Notice Provisions Resolution No. 2017-7-07 Moved by Councillor Sutherland Seconded by Councillor Revill THAT South Frontenac forward Schedule 11 of Bylaw 2016-73 to the County of Frontenac and ask them to respect and implement the expanded public notification provisions found in the bylaw when considering proposed subdivision and vacant land condominium developments in South Frontenac Township. Carried
c)
Notice of Motion, re: Overnight Parking Ban Council was generally not supportive of banning overnight parking as there is not data to indicate this is a consistent problem, the concerns expressed were in relation to one incident of RV parking there for a few days last summer. Resolution No. 2017-7-08 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council direct staff to draft a by-law to ban overnight parking in the Walker Road parking lot. Defeated
d)
Wayne Orr, Chief Administrative Officer, re: Response to County Resolution #35-17 Resolution No. 2017-7-09 Moved by Councillor Sutherland Seconded by Councillor Revill
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Minutes of Council March, 21, 2017 THAT Council direct staff to forward this report to the County of Frontenac and the other Frontenac municipalities as South Frontenac’s comments and input into Motion #35-17. Carried e)
Notice of Motion, re: Support for Quinte Conservation Resolution No. 2017-7-10 Moved by Councillor Sutherland Seconded by Councillor Revill THAT the municipality of South Frontenac supports Quinte Conservation’s application for funding to the Climate Change Innovations Program so they can carry out climate change monitoring and assist the eighteen member municipalities with the preparation of drought management plans and drought preparedness. Carried
f)
Notice of Motion, re: Municipal Heritage Committee Resolution No. 2017-7-11 Moved by Councillor Barbeau Seconded by Councillor Sleeth THAT staff be directed to investigate and report, by April 25, 2017, on the steps necessary to establish a Municipal Heritage Committee. Carried
Reports Requiring Action
a)
Louise Fragnito, Treasurer, re: Interim Tax By-law 2017-10
b)
Mark Segsworth, Public Works Manager, re: South Frontenac Recreation Committee-Terms of Reference Council noted a few typing errors in the document. Councillor Sutherland felt clarification was needed about public membership on South Frontenac Recreation. Resolution No. 2017-7-12 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approve the updated South Frontenac Recreation Committee Terms of Reference and direct staff to work through the district recreation Chairs to institute the terms. Deferred
c)
Mark Segsworth, Public Works Manager, re: Ball Diamond Advertising Signage Policy Resolution No. 2017-7-13 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approve the Ball Diamond Advertising Signage Policy and direct staff to work through the district recreation Chairs to institute the policy. Carried
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Minutes of Council March, 21, 2017 d)
Wayne Orr, Chief Administrative Officer, re: Lease Extension Resolution No. 2017-7-14 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council authorize the CAO to execute an agreement with Percy Snider to extend the lease for 4264 Stage Coach Road for two months, under the same terms but with an expiry date of June 30, 2017. Carried
e)
Wayne Orr, Chief Administrative Officer, re: Allocation of Proceeds from Memorial Endowment Resolution No. 2017-7-15 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council authorize the use of the proceeds from the Memorial Endowment for the purchase, permanent installation and wiring of Christmas lights to the tree in the parking lot of the Municipal offices. Carried
f)
Wayne Orr, Chief Administrative Officer, re: Seniors Housing Resolution No. 2017-7-16 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receives the Business Plan from SHS Consulting, AND THAT Council confirms its commitment to further pursue a Seniors Housing Project, AND THAT Council strikes a committee of the Mayor and Councillor McDougall for the purposes of entering discussions with the Boards of both SFCSC and LHC to develop recommendations on the final project parameters for Council’s consideration. Carried
g)
Lindsay Mills, Planner, re: Closing of Unopened Road Allowance in Concession VII, Part Lot 25, Loughborough District (This item was inadvertently published in the “Public Meeting” portion of the agenda). Lindsay Mills reminded Council that this matter came before Council in January however the by-law was not passed at that time as the survey had not been completed. It has now been submitted to the township and the by-law can now be approved.
Committee Meeting Minutes
a)
Corporate Services Committee meeting held February 22, 2017 Resolution No. 2017-7-17 Moved by Councillor McDougall Seconded by Councillor Schjerning
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Minutes of Council March, 21, 2017 THAT Council receives for information the minutes of the following committee meetings: • Corporate Services Committee meeting held February 22, 2017 Carried 10.
By-Laws
a)
By-law 2017-10 - Interim Tax Levy Resolution No. 2017-7-18 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the following by-laws be given first and second reading: • By-law 2017-10 • By-law 2017-11 • By-law 2017-12 Carried Resolution No. 2017-7-19 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-10, being a by-law to provide for an interim tax levy, payment of taxes, to provide for penalty and interest of 1.25% on tax arrears per month, be given third reading, signed and sealed. Carried
b)
By-law 2017-11 - Road Closing, Con VII, Part Lot 25, Loughborough Resolution No. 2017-7-20 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-11, being a by-law to stop up, close and sell a portion of an unopened road allowance in Part of Lot 25, Concession VII, Loughborough District, be given third reading, signed and sealed as amended. Carried
c)
By-law 2017-12 - Rezone Concession IV, Part Lot 3, Loughborough District Resolution No. 2017-7-21 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-12, being a by-law to amend By-law 2003-75, as amended to rezone lands from Urban Residential First Density (UR1) Zone to Community Facility (CF-H) Zone, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Louise Fragnito, Treasurer, re: 2016 Development Charges Reporting
c)
Louise Fragnito, Treasurer, re: 2016 Statement of Remuneration and Expenses Paid to Council Members
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Minutes of Council March, 21, 2017 d)
Louise Fragnito, Treasurer, re: 2016 Draft Year End Financials
Information Items
a)
Melissa Clark, VP Business Development, Abundant Solar Energy, re: 116 Wolfe Lake Rd Project
Notice of Motions
a)
Councillor Sutherland serviced notice of motion for Council to support the proposed amendment to the Ontario Building Code.
Announcements
Question of Clarity (from the public on outcome of agenda items)
a)
Jody Campbell asked if other developments in the Inverary area had been required to conduct a draw down test. Councillor Sleeth was concerned about the impact that a draw down test may have on delaying the development.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2017-13 Resolution No. 2017-7-22 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-13, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 21 day of March, 2017. Carried Resolution No. 2017-7-23 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-13, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 21 day of March, 2017. Carried
Adjournment
a)
Resolution Resolution No. 2017-7-24 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT the Council meeting of March 21, 2017 be adjourned at 8:25 p.m. Carried
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Minutes of Council March, 21, 2017
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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