Council - 21 May 2019 - Agenda — North Frontenac News Media

Published May 21, 2019

Word Count 26283 words

Reading Time 124 min read

Body: Council Type: Agenda Meeting: Regular Date: May 21, 2019 Collection: Council Agendas Municipality: South Frontenac

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Page 1 of 150

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA

TIME: DATE: PLACE:

7:00 PM, Tuesday, May 21, 2019 Council Chambers.

Call to Order

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Scheduled Closed Session - n/a

Recess - n/a

Public Meeting

Z-19-07-B - Rezoning of Concession 7, Part Lot 23 & 24 - 184 Burridge Rd

Delegations

Howard A. Allan, Allan and Parters, re: 2018 Draft Financial Statements

7 - 50

Norm Massey, re: Valleyview Subdivision

51 - 52

Approval of Minutes

May 7, 2019 Council meeting

May 11, 2019 Special Committee of the Whole

May 14, 2019 Committee of the Whole

Business Arising from the Minutes

Notice of Motion - Bill 108

Reports Requiring Action

Subdivision Compliance

66 - 68

Lot Grading & Drainage for New Lots Created by Severance

69 - 74

Request for Road Closure & Transfer - Concession 8, Pt Lot 23, Bedford - 642 Burridge Rd

75 - 78

4-6

53 - 59 60 61 - 63

64 - 65

Page 2 of 150

Site Plan Agreement - Concession 7, Part Lots 27 & 28 - 688 Dewitt Lane - See By-law 2019-35

79 - 95

Road and Property Exchange - Norman Road at Perth Road (Spicer/ Postma) - See By-laws 2019-31, 2019-32 and 2019-36

96 105

911 Contract Renewal - See By-law 2019-29

106 118

Appointment of Acting Deputy Treasurer - See By-law 2019-34

119

Committee Meeting Minutes - n/a

By-laws

By-law 2019-29 - 911 Contract Renewal

120

By-law 2019-30 - Rezone Concession 7, Part Lot 23 & 24 Bedford District

121 122

By-law 2019-31 - Purchase property in Concession 14, Pt Lot 25, Loughborough

123

By-law 2019-32 - Assume as common and public highway Concession 14, Part of Lot 25

124

By-law 2019-33 - Appointment of Chief Administrative Officer

125

By-law 2019-34 - Appoint a Deputy Treasurer

126

By-law 2019-35 - Site Plan Agreement with Trevor Tucker

127 132

By-law 2019-36 - To Stop up, close, and sell a portion of Norman Road, Plan No. 1451, Pt 1 of RP 13R21964, Spicer.

133

Reports for Information

Accounts Payable and Payroll Listing

134 146

PW-2019-22 - Supply and Install Accessible Entrance at Bradshaw School House

147

Application for Extension of Draft Plan Approval for Johnston Point and Cranberry Cove Plans of Condominium

148

Information Items

Meela Melnik-Proud, re: Impact of Bill 108 - More Homes, More Choices Act

149

Page 3 of 150

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2019-37

Adjournment

150

Page 4 of 150

Report to Council Development Services - Planning Public Meeting Report – Zoning Bylaw Amendment Report Date:

May 13, 2019

Application No:

Z-19-07-B

Owner:

Fanning (Capes)

Location of Property:

Part Lot 23 & 24, Concession 7, District of Bedford, Township of South Frontenac, municipally known as Burridge Lake Road and 184 Burridge Road Purpose of Application: Rezone land from Rural (RU) Zone, to the Waterfront Residential (RW) Zone as a condition of consent application S-90-18-B for a lot addition and to rezone the entire benefitting lands from Limited Services Residential (RLS) Zone and Limited Services Residential – Waterfront (RLSW) Zone to Waterfront Residential (RW) Zone Date of Public Meeting: May 21, 2019

Recommendation It is recommended that South Frontenac Council receive comments from the public and pending comments received to direct staff to prepare a bylaw to Rezone the severed lands from Rural (RU) Zone to the Waterfront Residential (RW) Zone as a condition of consent application S-90-18-B and to rezone the benefitting lands from Limited Service Residential (RLS) Zone and Limited Services Residential – Waterfront (RLWS) Zone to the Waterfront Residential (RW) Zone

Proposal An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning Bylaw 2003-75 to rezone the subject property owned by John and Christine Fanning for the severed lands to be merged with the lands owned by Victoria and Adrian Capes from Rural (RU) Zone to Waterfront Residential (RW) Zone as a condition of a consent application S-90-18-B. The rezoning is required in order to fulfill condition 8 of the consent application for the benefitting lands to one consistent zone to recognize the enlarged property as one consistent zone. The consent application was processed by the Township in November 2018. The benefitting lands will also be rezoned from Limited Service Residential (RLS) Zone and Limited Services Residential – Waterfront (RLWS) Zone to the Waterfront Residential (RW) Zone so the complete parcel will be one zone. Under the Planning Act, a public meeting is required to be held to receive comments from citizens on the proposed rezoning. With the information presented, planning staff are recommending that Council receive comments but defer passing a bylaw until a later Council meeting to allow staff to incorporate comments received. It is noted that at the time that the Notice of Complete Application and Public Meeting was sent out, the attached map should have included a small portion of lands at the south side of Burridge Lake Road, owned by the Capes, as being included as the lands to be rezoned to the Waterfront Residential (RW) Zone. At the time the By-law is passed, it is recommended that a resolution under Section 34 (17) of the Planning Act be included in the by-law stating that no further notice is required to make this change. No further notice is required under this section.

Background The subject property has received provisional consent approval for application S-90-18-B for a lot addition from an existing property at Part Lot 23 & 24, Concession 7, District of Bedford, municipally known as 184 Burridge Lake Road. The severed lands will consist of approximately 3.0 acres of land with no frontage to a developed lot municipally known as 264 Burridge Lake Road. The retained lands will consist of approximately 195 acres with over 200 metres of frontage along Burridge Lake Road and will remain in the Rural (RU) Zone. No further development is proposed for the benefitting lands. No development is proposed for the retained lands, although there is sufficient area for development on the lot in the future. 1

Page 5 of 150

Report to Council Development Services - Planning

The proposed zoning by-law amendment will bring the benefitting lands into compliance with the current provisions for waterfront residential lots. Provincial Policy Statement (2014) The 2014 Provincial Policy Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. The PPS promotes efficient land use and development patterns that support strong, liveable and healthy communities, protect the environment and public health and safety, and facilitate economic growth. When assessing consent applications on rural lands, planning authorities must comply with Section 1.1.5.1 of the PPS; this section requires application of relevant policy of Section 1: Building Healthy Communities, Section 2: Wise Use and Management of Recourses, and Section 3: Protecting Public Health and Safety by the approval authority. Section 1: Building Healthy Communities of the PPS promotes the building of strong, healthy communities and includes policies about avoiding development and land use patterns which may cause environmental or public health and safety concerns. Section 1.1.5.2 of the PPS permits limited residential development on rural lands and Section 1.1.5.4 promotes development that is compatible with the rural landscape and can be sustained by rural service levels. The lot addition increases the benefitting lands to create a lot that meets the waterfront residential zone provisions in the Township’s Zoning Bylaw. Section 2: Wise Use and Management of Resources of the PPS contains policies that encourage the protection of natural heritage, water, agricultural, mineral and cultural heritage and archaeological resources for their economic, environmental and social benefits. No further development is proposed for the lands to be conveyed; the benefitting lands are developed and the additional lands will create a buffer from neighbouring properties. Section 3: Protecting Public Health and Safety directs development away from areas of natural or human-made hazards where there is an unacceptable risk to public health or safety or of property damage. The application was circulated to the Rideau Valley Conservation Authority during the review of the consent application for review of natural hazards and natural heritage features under the PPS. RVCA recommended the relocation of the eastern lot line in order to avoid dissecting the wetland. County of Frontenac Official Plan, 2016 The County of Frontenac Official Plan is a framework for guiding development in the County through the management and protection of the natural environment and by providing direction and influence on growth patterns. It is focused on the six themes of economic sustainability, growth management, community building, housing and social services, heritage and culture, and environmental sustainability. Section 3.3 Rural Lands provides policies for all lands outside of the settlement areas. The Plan recognizes that rural lands are used as an alternative location for those preferring a rural lifestyle. The consent application increases the size of the befitting lands to bring the lands into compliance with the Township’s Official Plan. Township of South Frontenac Official Plan, 2003 The subject property and benefitting lands are designated as Rural in the Township of South Frontenac Official Plan. Policies of the Rural designation speak to permitting development that is consistent with maintaining the Township’s rural, natural heritage, and cultural landscape. Section 5.7.4 Rural Residential Policies permit limited non-agricultural development within the Rural area. As a rule, the minimum lot sizes are to be 2 acres (0.8 hectares) with 76 metres (250 feet) of frontage along a public road. Further, a maximum of three rural residential severances may be permitted from a lot existing as of the date of adoption of the plan. The lot addition application does not count towards the creation of a new rural residential lot as there is no increase in development permitted. The enlarged parcel will bring the benefitting lands into conformity with the policies for lot sizes for rural residential uses. The retained lots conforms with the Official Plan. 2

Page 6 of 150

Report to Council Development Services - Planning Township of South Frontenac Zoning Bylaw The subject property is zoned Rural (RU) in the Township Zoning Bylaw. The intent of the Rural zoning is to permit a variety of uses including agricultural and residential. The benefitting lands are zoned Limited Services Residential – Waterfront (RLSW) and Limited Services Residential (RLS) in the Township Zoning Bylaw. The lot addition will increase the size of the benefitting lands to come into compliance with the zoning provisions. Planning staff are recommending that the complete property be rezoned to the Waterfront Residential (RW) Zone as Burridge Road is a Township maintained road and the enlarged lot has water frontage. One zone is proposed to ensure consistency of permitted uses across the subject property.

Agency Analysis and Comments Public Works Department – The application was reviewed at the time of the consent application S-9018-B and it was determined that there was no impact to access along the Township maintained road. Public Comments – One phone call was received from the public inquiring as to the purpose of the application. Rideau Valley Conservation Authority – Comments dated November 1, 2018 received during the review of consent application S-90-18-B indicated that RVCA had no objection to the consent application, but recommended the relocation of the eastern lot boundary to avoid transecting an unevaluated wetland. RVCA reviewed the application within the context of Section 2.1 Natural Heritage, 2.2 Water and 3.1 Natural Hazards of the PPS; RVCA Development, Interference with Wetlands and Alterations to Shorelines and Watercourses; Mississippi-Rideau Source Water Protection Plan, Rideau Lakes – Wolfe Lake Catchment Report; Rideau Lakes Basin Carrying Capacities and Proposed Shoreland Development Policies. It was the recommendation of RVCA that the southeastern boundary be relocated to avoid transecting the indicated unevaluated wetland. This adjustment was made at the time of the consent. The lot line was relocated at the southeastern boundary in order to assist with the implementation of Section 2.1.2 of the PPS. Submitted by: Trudy Gravel, CPT, AMCT, Planner, Township of South Frontenac Approved by: Claire Dodds, MCIP, RPP, Director of Development Services, Township of South Frontenac Date of Site Visit: April 26, 2019 Attachments:

Draft Zoning By-law & Mapping

Page 7 of 150

Township of South Frontenac Consolidated Statement of Operations (Note 20) Budget

2017

19,316,720 1,107,810 843,337 2,094,619 503,940 260,000 365,000 10,000 11,534

19,299,273 1,231,082 935,105 2,187,175 496,129 193,453 387,785 60,764 405,857

18,733,406 1,227,578 957,236 2,100,632 586,025 249,940 380,932 60,038 92,138

24,512,960

25,196,623

24,387,925

2,105,180 1,617,856 3,037,857 224,931 644,647 1,750 12,718,484 58,333 415,838 2,376,243 –35,389 1,159,352 406,534

1,690,708 1,703,947 2,982,565 230,639 418,827 497 10,486,446 48,023 555,936 2,576,805 1,220,139 62,532 1,143,293 239,330

1,769,178 1,370,497 3,034,578 234,463 423,032 50 10,969,422 28,051 445,518 2,502,808 45,531 69,618 1,108,126 463,662

24,802,394

23,359,687

22,464,534

(289,434)

1,836,936

1,923,391

1,520,239

1,597,477 (26,097)

925,899 (9,765)

1,520,239

1,571,380

916,134

ANNUAL SURPLUS

1,230,805

3,408,316

2,839,525

MUNICIPAL EQUITY, BEGINNING OF YEAR

102,028,391

99,188,866

MUNICIPAL EQUITY, END OF YEAR

103,259,196

105,436,707

102,028,391

$ REVENUES Property taxation User charges Licences, permits and rents Government grants Grants from other municipalities Investment income Penalties and interest on taxes Donations Other

TOTAL REVENUES

D ra ft

2018

For the year ended December 31

EXPENDITURES General government Fire Police Conservation authority Protective inspections and control Emergency measures Roadways and winter control Street lighting Waterworks Garbage collection and disposal Landfill closure and post-closure costs Cemeteries Parks, recreation and cultural services Planning and development

TOTAL EXPENDITURES NET REVENUES (EXPENDITURES) FROM OPERATIONS OTHER Grants and transfers related to capital Deferred revenues earned (note 8) Write down of tangible capital assets

The accompanying notes are an integral part of these consolidated financial statements.

Page 8 of 150

Township of South Frontenac Consolidated Statement of Changes in Net Financial Assets (Note 20) Budget

2017

1,230,805

3,408,316

2,839,525

7,937,433 (11,665,581)

5,923,515 (10,645,004) 26,097 7,485 (1,317) 96,604

5,911,200 (5,423,609) 9,765 (15,454) 12,323 (8,096)

(3,728,148)

(4,592,620)

486,129

(DECREASE) INCREASE IN NET FINANCIAL ASSETS

(2,497,343)

(1,184,304)

3,325,654

NET FINANCIAL ASSETS, BEGINNING OF YEAR

14,638,579

11,312,925

NET FINANCIAL ASSETS, END OF YEAR

12,141,236

13,454,275

14,638,579

$ ANNUAL SURPLUS Amortization of tangible capital assets Acquisition of tangible capital assets Disposal of tangible capital assets Acquisition (reduction) of prepaid expenses (Reduction) acquisition of supplies inventories Change in accumulated remeasurement gains (losses)

D ra ft

2018

For the year ended December 31

Consolidated Statement of Remeasurement Gains and Losses 2018

2017

(8,096)

96,604

(8,096)

Change in accumulated remeasurement losses

88,508

(8,096)

Accumulated Remeasurement Gains (Losses) End of Year

88,508

(8,096)

88,505

(8,096)

For the year ended December 31

Accumulated Remeasurement Losses Beginning of Year Unrealized gains (losses) attributable to investments

Accumulated Remeasurement Gains (Losses) Comprised of: Investments

The accompanying notes are an integral part of these consolidated financial statements.

Page 9 of 150

Township of South Frontenac Consolidated Statement of Financial Position 2018

2017

14,182,631 1,736,336 1,274,569 5,219,796 270,400 21,845

14,595,844 2,277,442 1,019,647 5,222,727 289,937 17,005

22,705,577

23,422,602

2,400,416 248,791 165,700 3,507,819 270,400 2,658,176

2,803,547 196,647 143,600 3,912,255 289,937 1,438,037

9,251,302

8,784,023

13,454,275

14,638,579

91,828,295 170,537 72,108

87,132,903 169,220 79,593

92,070,940

87,381,716

105,525,215

102,020,295

105,436,707 88,508

102,028,391 (8,096)

105,525,215

102,020,295

D ra ft

December 31

ASSETS Financial Assets Cash and short term deposits Taxes receivable (net of allowance $95,928) Accounts receivable Long term investments (note 5) Sydenham Water Works debenture receivable (note 17) Long term receivables (note 6)

LIABILITIES Financial Liabilities Accounts payable and accrued liabilities Other current liabilities Employee future benefit obligations (note 9) Deferred revenues (note 8) Sydenham Water Works debenture payable (note 17) Accrued landfill closure and post closure (note 11)

NET FINANCIAL ASSETS

NON-FINANCIAL ASSETS Tangible capital assets (note 18) Inventories Prepaid expenses

Contingent Liabilities (note 13)

MUNICIPAL EQUITY (note 12)

Municipal Equity Consists of: (note 13) Accumulated Surplus Accumulated Remeasurement Gain (Loss)

The accompanying notes are an integral part of these consolidated financial statements.

Page 10 of 150

Township of South Frontenac Five Year Financial Review

D ra ft

(not subject to audit) December 31

2018

2017

2016

2015

2014

Population (Statistics Canada)

18,646

18,100

Number of Households (MPAC)

10,425

10,336

10,297

10,215

$ 3,229,448 31,820

$ 3,141,748 31,182

$ 3,130,056 30,995

$ 2,959,495 30,369

$ 2,730,315 29,141

3,261,268

3,172,930

3,161,051

2,989,864

2,759,456

0.98%

1.02%

1.06%

0.599794 0.178446 0.170000

0.597198 0.175201 0.179000

0.531548 0.166857 0.188000

0.527039 0.170059 0.195000

0.522137 0.171918 0.203000

0.948240

0.951399

0.886405

0.892098

0.897055

0.948240 2.118240 2.118240

0.951399 2.162399 2.162399

0.886405 2.098405 2.198405

0.892098 2.127098 2.227098

0.897055 2.154055 2.254055

5.63%

7.55%

6.71%

6.58%

8.55%

< County < School Boards

5,736 5,807

5,489 5,942

5,216 6,223

5,038 6,072

4,802 5,982

Revenues (000’s)

$ 19,299 2,683 1,231 1,983 1,571

$ 18,733 2,687 1,228 1,740 916

$ 17,933 2,473 1,115 1,747 1,405

$ 16,944 2,726 1,078 1,511 2,293

$ 15,894 3,111 1,115 1,443 2,546

26,767

25,304

24,673

24,552

24,109

23,360 5,924

22,465 5,911

21,397 5,868

21,564 5,572

21,331 6,009

53.19% 65.53%

60.02% 73.34%

48.62% 56.72%

36.85% 45.51%

44.59% 56.94%

Taxable Assessment (000’s) Residential and farm Commercial and industrial

Total Commercial, industrial as % of assessment

Rates of Taxation < for general municipal purposes < for county purposes < for school board purposes

Total Multi-Residential (total) Commercial (total) Industrial (total)

Tax Arrears < percentage of current levy (‹10%)** Taxes Transferred (000’s)

< Property taxation < Government grants < User charges < Other < Revenues related to capital assets

Total Expenditures (000’s) < Operations < Amortization

Net Financial Assets (Net Debt) < % of Operating Revenue (>(20%)) ** < % of Taxation and User Charges (>(50%)) **

** Represents the Provincial Low Risk Indicator. (Note: All dollar amounts are in thousands of dollars.)

Page 11 of 150

Township of South Frontenac Five Year Financial Review

2018

2017

< Long term debt (000’s)

270

< Long term debt charges (000’s)

D ra ft

(not subject to audit) 2016

2015

2014

290

308

326

342

5,163

4,873

4,744

4,204

4,035

< Long term debt per household

< Debt charges (000’s) < user charges

< Surplus and Reserves

14,109

15,314

12,000

9,117

10,630

< Invested in capital assets

91,828

86,706

87,189

86,794

82,294

< Asset consumption ratio

55.45%

55.50%

54.00%

52.74%

52.66%

< Reserves as % of operating expenses (> 20%) **

71.41%

74.11%

62.08%

47.92%

55.90%

< Sustainability < financial assets to liabilities

2.45

2.67

2.33

1.82

2.37

< financial assets to liabilities excluding long term debt

2.53

2.76

2.41

1.88

2.49

< long term debt to tangible capital assets

0.29%

0.33%

0.35%

0.37%

0.41%

< capital reserves to accumulated amortization

9.80%

9.75%

9.35%

9.00%

8.98%

< Flexibility < Debt charges to total operating revenue (<5%)**

0.14%

0.15%

0.16%

0.17%

< Total operating revenue to taxable assessment

0.78%

0.77%

0.74%

0.74

0.78

< Working capital to operating expenses (>10%) **

58.75%

66.45%

54.32%

39.54%

46.68%

< Vulnerability < Operating government transfers < to operating revenue

8.65%

8.61%

7.78%

8.91%

10.52%

< Total government transfers < to total revenues

8.14%

9.59%

7.99%

9.78%

13.98%

December 31

Long Term Debt

< Total annual repayment limit (000’s)

Municipal Equity (000’s)

Financial Indicators

CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2018

D ra ft

Page 12 of 150

CONTENTS

Five Year Financial Review.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 2 Management’s Responsibility for the Consolidated Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . 3 Independent Auditor’s Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 6 Consolidated Statement of Financial Position. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Consolidated Statement of Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Consolidated Statement of Changes in Net Financial Assets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Consolidated Statement of Remeasurement Gains and Losses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Consolidated Statement of Cash Flows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Notes to the Consolidated Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 - 28 Schedule 1 < Continuity of Reserves. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Schedule 2 < Tangible Capital Assets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 - 31 Independent Auditor’s Report < Trust Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 - 34 Trust Funds < Statement of Financial Position and Statement of Financial Activities. . . . . . . . . . . . . . . 35 Trust Funds < Notes to the Financial Statements.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Township of South Frontenac Consolidated Financial Statements December 31, 2018

Page 13 of 150

Township of South Frontenac Five Year Financial Review

D ra ft

(not subject to audit) December 31

2018

2017

2016

2015

2014

Population (Statistics Canada)

18,646

18,100

Number of Households (MPAC)

10,425

10,336

10,297

10,215

$ 3,229,448 31,820

$ 3,141,748 31,182

$ 3,130,056 30,995

$ 2,959,495 30,369

$ 2,730,315 29,141

3,261,268

3,172,930

3,161,051

2,989,864

2,759,456

0.98%

1.02%

1.06%

0.599794 0.178446 0.170000

0.597198 0.175201 0.179000

0.531548 0.166857 0.188000

0.527039 0.170059 0.195000

0.522137 0.171918 0.203000

0.948240

0.951399

0.886405

0.892098

0.897055

0.948240 2.118240 2.118240

0.951399 2.162399 2.162399

0.886405 2.098405 2.198405

0.892098 2.127098 2.227098

0.897055 2.154055 2.254055

5.63%

7.55%

6.71%

6.58%

8.55%

< County < School Boards

5,736 5,807

5,489 5,942

5,216 6,223

5,038 6,072

4,802 5,982

Revenues (000’s)

$ 19,299 2,683 1,231 1,983 1,571

$ 18,733 2,687 1,228 1,740 916

$ 17,933 2,473 1,115 1,747 1,405

$ 16,944 2,726 1,078 1,511 2,293

$ 15,894 3,111 1,115 1,443 2,546

26,767

25,304

24,673

24,552

24,109

23,360 5,924

22,465 5,911

21,397 5,868

21,564 5,572

21,331 6,009

53.19% 65.53%

60.02% 73.34%

48.62% 56.72%

36.85% 45.51%

44.59% 56.94%

Taxable Assessment (000’s) Residential and farm Commercial and industrial

Total Commercial, industrial as % of assessment

Rates of Taxation < for general municipal purposes < for county purposes < for school board purposes

Total Multi-Residential (total) Commercial (total) Industrial (total)

Tax Arrears < percentage of current levy (‹10%)** Taxes Transferred (000’s)

< Property taxation < Government grants < User charges < Other < Revenues related to capital assets

Total Expenditures (000’s) < Operations < Amortization

Net Financial Assets (Net Debt) < % of Operating Revenue (>(20%)) ** < % of Taxation and User Charges (>(50%)) **

** Represents the Provincial Low Risk Indicator. (Note: All dollar amounts are in thousands of dollars.)

Page 14 of 150

Township of South Frontenac Five Year Financial Review

2018

2017

< Long term debt (000’s)

270

< Long term debt charges (000’s)

D ra ft

(not subject to audit) 2016

2015

2014

290

308

326

342

5,163

4,873

4,744

4,204

4,035

< Long term debt per household

< Debt charges (000’s) < user charges

< Surplus and Reserves

14,109

15,314

12,000

9,117

10,630

< Invested in capital assets

91,828

86,706

87,189

86,794

82,294

< Asset consumption ratio

55.45%

55.50%

54.00%

52.74%

52.66%

< Reserves as % of operating expenses (> 20%) **

71.41%

74.11%

62.08%

47.92%

55.90%

< Sustainability < financial assets to liabilities

2.45

2.67

2.33

1.82

2.37

< financial assets to liabilities excluding long term debt

2.53

2.76

2.41

1.88

2.49

< long term debt to tangible capital assets

0.29%

0.33%

0.35%

0.37%

0.41%

< capital reserves to accumulated amortization

9.80%

9.75%

9.35%

9.00%

8.98%

< Flexibility < Debt charges to total operating revenue (<5%)**

0.14%

0.15%

0.16%

0.17%

< Total operating revenue to taxable assessment

0.78%

0.77%

0.74%

0.74

0.78

< Working capital to operating expenses (>10%) **

58.75%

66.45%

54.32%

39.54%

46.68%

< Vulnerability < Operating government transfers < to operating revenue

8.65%

8.61%

7.78%

8.91%

10.52%

< Total government transfers < to total revenues

8.14%

9.59%

7.99%

9.78%

13.98%

December 31

Long Term Debt

< Total annual repayment limit (000’s)

Municipal Equity (000’s)

Financial Indicators

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Page 15 of 150

Management’s Responsibility for the Consolidated Financial Statements

The accompanying consolidated financial statements of the Corporation of the Township of South Frontenac are the responsibility of the Township’s management and have been prepared in compliance with legislation, and in accordance with Canadian Public Sector Accounting Standards. A summary of significant accounting policies are described in note 2 to the consolidated financial statements. The preparation of consolidated financial statements necessarily involves the use of estimates based on management’s judgement, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods. The Township’s management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of consolidated financial statements. These systems are monitored and evaluated by management. Management meets with the external auditors to review the consolidated financial statements and discuss any significant financial reporting or internal control matters prior to Council approval of the consolidated financial statements. The consolidated financial statements have been audited by Allan and Partners LLP, independent external auditors appointed by the Township. The accompanying Auditor’s Report outlines their responsibilities, the scope of their examination and their opinion on the Township’s consolidated financial statements.

Wayne Orr Chief Administrative Officer

Louise Fragnito, CPA, CGA Treasurer

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Page 16 of 150

INDEPENDENT AUDITOR’S REPORT

To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Township of South Frontenac: Opinion We have audited the consolidated financial statements of the Corporation of the Township of South Frontenac (the ‘Entity’), which comprise: • • • • •

the consolidated statement of financial position as at December 31, 2018; the consolidated statement of operations and accumulated surplus for the year then ended; the consolidated statement of changes in net financial assets for the year then ended; the consolidated statement of cash flows for the year then ended; and the notes to the consolidated financial statements, including a summary of significant accounting policies;

(Hereinafter referred to as the ‘financial statements’). In our opinion, the accompanying financial statements present fairly, in all material respects, the consolidated financial position of the Entity as at December 31, 2018, and its consolidated results of operations, its consolidated changes in net financial assets and its consolidated cash flows for the year then ended in accordance with Canadian Public Sector Accounting Standards. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the ‘Auditors’ Responsibilities for the Audit of the Financial Statements’ section of our auditor’s report. We are independent of the Entity in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada and we have fulfilled our other ethical responsibilities in accordance with these requirements We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

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Page 17 of 150

Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian Public Sector Accounting Standards and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Entity’s ability to continue as a going concern, disclosing as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Entity or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Entity’s financial reporting process. Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of the financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgement and maintain professional skepticism throughout the audit. We also: C

Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis of our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Entity’s internal control.

Evaluate the appropriateness of accounting polices used and the reasonableness of accounting estimates and related disclosures made by management.

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Page 18 of 150

Conclude on the appropriateness of management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Entity’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditors’ report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditors’ report. However, future events or conditions may cause the Entity to cease to continue as a going concern.

Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.

Communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Obtain sufficient appropriate audit evidence regarding the financial information of the entities or business activities within the group Entity to express an opinion on the financial statements. We are responsible for the direction, supervision and performance of the group audit. We remain solely responsible for our audit opinion.

Allan and Partners LLP Chartered Professional Accountants Licensed Public Accountants Perth, Ontario May 21, 2019.

Page 19 of 150

Township of South Frontenac Consolidated Statement of Financial Position 2018

2017

14,182,631 1,736,336 1,274,569 5,219,796 270,400 21,845

14,595,844 2,277,442 1,019,647 5,222,727 289,937 17,005

22,705,577

23,422,602

2,400,416 248,791 165,700 3,507,819 270,400 2,658,176

2,803,547 196,647 143,600 3,912,255 289,937 1,438,037

9,251,302

8,784,023

13,454,275

14,638,579

91,828,295 170,537 72,108

87,132,903 169,220 79,593

92,070,940

87,381,716

105,525,215

102,020,295

105,436,707 88,508

102,028,391 (8,096)

105,525,215

102,020,295

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December 31

NET FINANCIAL ASSETS

NON-FINANCIAL ASSETS Tangible capital assets (note 18) Inventories Prepaid expenses

Contingent Liabilities (note 13)

MUNICIPAL EQUITY (note 12)

Municipal Equity Consists of: (note 13) Accumulated Surplus Accumulated Remeasurement Gain (Loss)

The accompanying notes are an integral part of these consolidated financial statements.

Page 20 of 150

Township of South Frontenac Consolidated Statement of Operations (Note 20) Budget

2017

19,316,720 1,107,810 843,337 2,094,619 503,940 260,000 365,000 10,000 11,534

19,299,273 1,231,082 935,105 2,187,175 496,129 193,453 387,785 60,764 405,857

18,733,406 1,227,578 957,236 2,100,632 586,025 249,940 380,932 60,038 92,138

24,512,960

25,196,623

24,387,925

2,105,180 1,617,856 3,037,857 224,931 644,647 1,750 12,718,484 58,333 415,838 2,376,243 –35,389 1,159,352 406,534

1,690,708 1,703,947 2,982,565 230,639 418,827 497 10,486,446 48,023 555,936 2,576,805 1,220,139 62,532 1,143,293 239,330

1,769,178 1,370,497 3,034,578 234,463 423,032 50 10,969,422 28,051 445,518 2,502,808 45,531 69,618 1,108,126 463,662

24,802,394

23,359,687

22,464,534

(289,434)

1,836,936

1,923,391

1,520,239

1,597,477 (26,097)

925,899 (9,765)

1,520,239

1,571,380

916,134

ANNUAL SURPLUS

1,230,805

3,408,316

2,839,525

MUNICIPAL EQUITY, BEGINNING OF YEAR

102,028,391

99,188,866

MUNICIPAL EQUITY, END OF YEAR

103,259,196

105,436,707

102,028,391

$ REVENUES Property taxation User charges Licences, permits and rents Government grants Grants from other municipalities Investment income Penalties and interest on taxes Donations Other

TOTAL REVENUES

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2018

For the year ended December 31

TOTAL EXPENDITURES NET REVENUES (EXPENDITURES) FROM OPERATIONS OTHER Grants and transfers related to capital Deferred revenues earned (note 8) Write down of tangible capital assets

The accompanying notes are an integral part of these consolidated financial statements.

Page 21 of 150

Township of South Frontenac Consolidated Statement of Changes in Net Financial Assets (Note 20) Budget

2017

1,230,805

3,408,316

2,839,525

7,937,433 (11,665,581)

5,923,515 (10,645,004) 26,097 7,485 (1,317) 96,604

5,911,200 (5,423,609) 9,765 (15,454) 12,323 (8,096)

(3,728,148)

(4,592,620)

486,129

(DECREASE) INCREASE IN NET FINANCIAL ASSETS

(2,497,343)

(1,184,304)

3,325,654

NET FINANCIAL ASSETS, BEGINNING OF YEAR

14,638,579

11,312,925

NET FINANCIAL ASSETS, END OF YEAR

12,141,236

13,454,275

14,638,579

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2018

For the year ended December 31

Consolidated Statement of Remeasurement Gains and Losses 2018

2017

(8,096)

96,604

(8,096)

Change in accumulated remeasurement losses

88,508

(8,096)

Accumulated Remeasurement Gains (Losses) End of Year

88,508

(8,096)

88,505

(8,096)

For the year ended December 31

Accumulated Remeasurement Losses Beginning of Year Unrealized gains (losses) attributable to investments

Accumulated Remeasurement Gains (Losses) Comprised of: Investments

The accompanying notes are an integral part of these consolidated financial statements.

Page 22 of 150

Township of South Frontenac Consolidated Statement of Cash Flows 2018

2017

3,408,316 5,923,515 26,097 1,220,139 22,100

2,839,525 5,911,200 9,765 45,531 16,200

10,600,167

8,822,221

541,106 (254,922) (403,131) 52,144 (404,436) 7,485 (1,317)

(308,610) (297,479) 17,654 (18,525) 215,621 (15,454) 12,323

(463,701)

(394,470)

10,137,096

8,427,751

Acquisition of tangible capital assets

(10,645,004)

(5,423,609)

Net investment in tangible capital assets

(10,645,004)

(5,423,609)

Decrease (increase) in long term investments Increase in long term receivables

99,535 (4,840)

(88,371) (5,303)

Net decrease (increase) in cash from investing activities

94,695

(93,674)

(413,213)

2,910,468

CASH, BEGINNING OF YEAR

14,595,844

11,685,376

CASH, END OF YEAR

14,182,631

14,595,844

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For the year ended December 31

OPERATING ACTIVITIES Annual surplus for the year Amortization Loss on sale of tangible capital assets Change in landfill liability Change in employee benefit obligations

Net Change in Non-Cash Working Capital Balances Taxes receivable Accounts receivable Accounts payable and accrued liabilities Other current liabilities Deferred revenues Prepaid expenses Inventory not for resale

Working Capital from Operations CAPITAL ACTIVITIES

INVESTING ACTIVITIES

NET (DECREASE) INCREASE IN CASH

The accompanying notes are an integral part of these consolidated financial statements.

Page 23 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

Status of the Township of South Frontenac

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December 31, 2018

The Township of South Frontenac (the ‘Township’) was incorporated January 1, 1998 (being an amalgamation of the former Township of Bedford, Loughborough, Portland and Storrington) and assumed its responsibilities under the authority of the Ministry of Municipal Affairs and the Municipal Act. The Township operates as a lower tier government in the County of Frontenac, in the Province of Ontario, Canada and provides municipal services such as police, fire, public works, planning, parks and recreation, library and other general government operations.

Significant Accounting Policies The consolidated financial statements of the Corporation of the Township of South Frontenac are the representations of management and have been prepared in all material respects in accordance with Canadian Public Sector Accounting Standards. Significant aspects of the accounting policies by the Township are as follows: Reporting Entity (i)

The consolidated financial statements reflect financial assets, liabilities, operating revenues and expenditures, reserves, reserve funds and changes in investment in tangible capital assets of the Township. The reporting entity is comprised of all organizations, committees and local boards accountable for the administration of their financial affairs and resources to the Township and which are owned or controlled by the Township. Interdepartmental and inter-organizational transactions and balances between these organizations are eliminated. These consolidated financial statements include: < Sydenham Cemetery < Sandhill Cemetery < Portland Cemetery < Frontenac Community Arena (proportionately consolidated) Proportionate consolidation: The Frontenac Community Arena is accounted for using the proportionate consolidation method of accounting and reporting, whereby the municipality’s pro-rata share of each of the assets, liabilities, revenues and expenses is combined on a line-by-line basis in the consolidated financial statements.

(ii)

The charges for long term liabilities assumed by consolidated entities or by individuals in the case of the drainage loans are reflected in the consolidated financial statements.

(iii) The taxation, other revenues, expenditures, assets and liabilities with respect to the operations of the school boards and county are not reflected in the municipal fund balances of these consolidated financial statements.

Page 24 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

Significant Accounting Policies / continued Basis of Consolidation

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December 31, 2018

(i)

The consolidated financial statements are prepared using the accrual basis of accounting. The accrual basis of accounting records revenue as it is earned and measurable. Expenditures are recognized as they are incurred and measurable based on receipt of goods and services and/or the creation of a legal obligation to pay.

(ii)

Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year, and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenues over expenses, provides the change in net financial assets for the year.

(iii) Trust funds and their related operations administered by the Township are not included in these consolidated financial statements but are reported separately on the Trust Funds Statement of Financial Activities and Financial Position. Taxation and Related Revenues Property tax billings are prepared by the Township based on assessment rolls issued by the Municipal Property Assessment Corporation (‘MPAC’). Tax rates are established by the Township Council, incorporating amounts to be raised for local services, amounts to be raised on behalf of County of Frontenac for regional services, and amounts the Township is required to collect on behalf of the Province of Ontario in respect of education taxes. Taxation revenues are recorded at the time tax billings are issued. Adjustments to taxation revenue can occur during the year related to the issuance of supplementary tax billings and/or assessment appeals. These adjustments are recorded when the amount of the adjustments can be quantified. The Township is entitled to collect interest and penalties on overdue taxes. These revenues are recorded in the period in which the interest and penalties are applied. Tangible Capital Assets Tangible capital assets are recorded at cost, which include all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of the tangible capital assets are amortized on a straight line basis over their estimated useful lives as follows:

Land Land Improvements Buildings and Building Improvements Vehicles, Machinery and Equipment Linear Assets Roads Bridges Sidewalks Water Infrastructure

15 - 20 years 20 - 50 years 3 - 25 years 7 - 50 years 7 - 50 years 20 years 50 - 70 years

Amortization is charged from the year of acquisition. Assets under construction are not amortized until the asset is available for productive use, at which time they are capitalized.

Page 25 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

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December 31, 2018

Significant Accounting Policies / continued Tangible Capital Assets / continued

The Township has a capitalization threshold of $5,000 for vehicles and equipment and $10,000 for buildings and $15,000 for linear assets so that individual capital assets of lesser value are expensed, unless they are pooled because, collectively, they have significant value, or for operations reasons. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt, and that fair value is also recorded as revenue. Similarly, transfers of assets to third parties are recorded as an expense equal to the net book value of other asset as of the date of transfer. When tangible capital assets are disposed of, either by way of a sale, destruction or loss, or abandonment of the asset, the asset’s net book value, historical cost less accumulated amortization, is written off. Any resulting gain or loss, equal to the proceeds on disposal less the asset’s net book value, is reported on the consolidated statement of operations in the year of disposal. Transfers of assets to third parties are recorded as an expense equal to the net book value of the asset as of the date of transfer. When conditions indicate that a tangible capital asset no longer contributes to the Township’s ability to provide services or the value of the future economic benefits associated with the tangible capital asset are less than its net book value, and the decline is expected to be permanent, the cost and accumulated amortization of the asset are reduced to reflect the revised estimate of the value of the asset’s remaining service potential. The resulting net adjustment is reported as an expense on the consolidated statement of operations. (i)

Natural Resources Natural resources that have not been purchased are not recognized as assets in the consolidated financial statements.

(ii)

Works of Art and Cultural and Historic Assets Works of art and cultural and historic assets are not recorded as assets in these consolidated financial statements.

Leases Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other leases are accounted for as operating leases and the related lease payments are charged to expenses as incurred. Inventories and Prepaid Expenses Inventories and prepaid expenses held for consumption are recorded at the lower of cost or replacement cost. Pension and Employee Benefits The Township accounts for its participation in the Ontario Municipal Employees Retirement System (‘OMERS’), a multi-employer public sector pension fund, as a defined benefit plan. The OMERS plan specifies the retirement benefits to be received by employees based on length of service and pay rates.

Page 26 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

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December 31, 2018

Significant Accounting Policies / continued Pension and Employee Benefits / continued

Employee benefits include vacation entitlement and sick leave benefits. Vacation entitlements are accrued as entitlements are earned. Sick leave benefits are accrued in accordance with the Township’s policy. Employee Future Benefit Obligations The Township accrues its obligation for employee benefit plans. The cost of post-retirement benefits earned by employees is actuarially determined using the projected benefit method pro-rated on services and management’s best estimate of salary escalation, retirement ages of employees and expected health care costs. Actual gains (losses) which can arise from changes in the actuarial assumptions used to determine the accrued benefit obligation will be amortized over the average remaining service period of active employees. Cash and Cash Equivalents The Township considers cash and cash equivalents to be highly liquid investments with original maturities of three months or less. Government Transfers Government transfers are recognized in the consolidated financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. Deferred Revenues < Obligatory Reserve Funds The Township defers recognition of user charges and fees which have been collected but for which the related services have yet to be performed. Government transfers of gas taxes, development charges collected under the Development Charges Act, 1997, and recreational land collected under the Planning Act are reported as deferred revenues in the Consolidated Statement of Financial Position. These amounts will be recognized as revenues in the fiscal year the services are performed. The Township receives restricted contributions under the authority of provincial legislation and Township bylaws. These funds by their nature are restricted in their use and until applied to applicable costs are recorded as deferred revenue. Amounts applied to qualifying expenses are recorded as revenue in the fiscal period they are expended. The Township receives restricted contributions under the authority of Federal and Provincial legislation and Township by-laws. These funds by their nature are restricted in their use and until applied to applicable costs are recorded as deferred revenue. Amounts applied to qualifying expenses are recorded as revenue in the fiscal period they are expended. Deferred revenue represents certain user charges and fees which have been collected but for which the related services have yet to be performed. Deferred revenue also represents contributions that the Township has received pursuant to legislation, regulation or agreement that may only be used for certain programs or in the completion of specific work. These amounts are recognized as revenue in the fiscal year the services are performed or related expenses incurred.

Page 27 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

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December 31, 2018

Significant Accounting Policies / continued Investments

Short-term and long-term investments are recorded at cost plus accrual interest. If the market value of investments become lower than cost and the decline in value is considered to be other than temporary, the investments are written down to market value. Investment income earned on surplus, current funds, capital funds, reserves and reserve funds (other than obligatory reserve funds) are reported as revenue in the period earned. Investment income earned on development charges and parkland obligatory reserve funds is added to the fund balance and forms part of respective deferred revenue balances. Landfill Closure and Post-Closure Liabilities The Township accrues landfill closure and post-closure care requirements that have been defined in accordance with industry standards and include final covering and landscaping of the landfill, pumping of ground water and leachates from the site, and ongoing environmental monitoring, site inspection and maintenance. The reported liability is based on estimates and assumptions with respect to events extending over a fifty year period using the best information available to management. Future events may result in significant changes to the estimated total expenditures, capacity used or total capacity and the estimated liability, and would be recognized prospectively, as a change in estimate, when applicable. Liability for Contaminated Sites Contaminated sites are a result of contamination being introduced into air, soil, water or sediment of a chemical, organic or radioactive material or live organism that exceeds an environmental standard. The liability is recorded net of any expected recoveries. A liability for remediation of contaminated sites is recognized when a site is not in productive use and all the following criteria are met: (a) (b) (c)

(d) (e)

an environmental standard exists; contamination exceeds the environmental standard; the Township: (i) is directly responsible; or (ii) accepts responsibility it is expected that future economic benefit will be given up; and a reasonable estimate of the amount can be made.

The liability is recognized as management’s estimate of cost of pos-remediation including operation, maintenance and monitoring that are an integral part of the remediation strategy for a contaminated site. Financial Instruments All financial instruments are initially recognized at fair value on the consolidated statement of financial position. The Township has classified each financial instrument into one of the following categories: held-for-trading financial assets and liabilities, loans and receivables, held-to-maturity financial assets and other financial liabilities. Subsequent measurement of financial instruments is based on their classification.

Page 28 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

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December 31, 2018

Significant Accounting Policies / continued Financial Instruments / continued The Township’s financial assets and liabilities are measured as follows: (i) (ii) (iii) (iv) (v)

Cash at fair value Portfolio investments as fair value Accounts receivable at amortized cost Accounts payable and accrued liabilities at amortized cost Debt at amortized cost.

Unrealized gains and losses from changes in the fair value of financial instruments are recognized in the consolidated statement of remeasurement gains and losses. When the restricted nature of a financial instrument and any related changes in fair value create a liability, unrealized gains and losses are recognized as deferred revenue. All financial assets are tested annually for impairment. When financial assets are impaired, impairment losses are recorded in the consolidated statement of operations. For financial instruments measured using amortized cost, the effective interest rate method is used to determine interest revenue or expenses. Transaction costs are a component of cost for financial instruments measured using cost or amortized costs. Transaction costs are expensed for financial instruments measured at fair value. Investment management fees are expensed as incurred. The purchase and sale of cash equivalents and portfolio investments are accounted for using trade-date accounting. The Municipality does not use foreign currency contracts or any other type of derivative financial instruments of trading or speculative purposes. Measurement Uncertainty The preparation of consolidated financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements and the reported amounts of revenue and expenditures during the period. Actual results could differ from these estimates. These estimates are reviewed periodically and as adjustments become necessary, they are recorded in the consolidated financial statements in the period in which they become known.

Operations of the School Boards and County of Frontenac During 2018, the Township collected and made property tax transfers including payments in lieu of property taxes, to the County of Frontenac and School Boards as follows:

Amounts requisitioned and paid

School Boards $

County $

5,807,479

5,735,929

Page 29 of 150

December 31, 2018

Contributions to Consolidated Joint Board The following contributions were made by the Township to the Board:

Frontenac Community Arena

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Township of South Frontenac Notes to the Consolidated Financial Statements

2018

2017

76,514

73,354

The Township is contingently liable for its share, which is approximately 59% of any accumulated deficits as at the end of the year for this Board. The Township’s share of the accumulated surpluses (or deficits) of this joint board are as follows:

Frontenac Community Arena

2018

2017

649,864

648,944

Long Term Investments 2017

2018

For Township Purposes < CIBC < One Investment < bond portfolios < equity portfolio

For Obligatory Reserve Funds < CIBC < One Investment < bond portfolios < equity portfolio

Total

Cost

Market

Cost

Market

3,106,523 –698,750

3,102,978 –790,803

–3,206,490 698,750

–3,802,592 814,550

3,805,273

3,893,781

3,905,240

3,897,142

1,106,565 –195,000

1,105,326 –220,689

–1,142,548 195,000

–1,098,269 227,316

1,301,565

1,326,015

1,337,548

1,325,585

5,106,838

5,219,796

5,242,788

5,222,727

Page 30 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

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December 31, 2018

Long Term Investments / continued

All of the above investments are valued as Level 1 investments. The investments are valued based on the degree to which the fair value is observable, as follows:

(i) (ii)

Level 1 Level 2 -

(iii)

Level 3 -

Fair value measurements are those derived from quoted prices (in active markets); Fair value measurements are those derived from inputs other than quoted prices included with Level 1 that are observable for the assets, either directly (ie: as prices) or indirectly (ie: derived from prices); Fair value measurements are those derived from valuation techniques that include inputs for the asset that are not based on obervable data (unobservable inputs).

Long Term Receivables Long term receivables are comprised of:

Community Improvement Loans

2018

2017

21,845

17,005

The Community Improvement loans are repayable over 5 years. Any unpaid loan payments are added to the taxpayer’s property taxes.

Trust Funds Trust funds administered by the Township amounting to $666,509 (2017 $653,320) are presented in a separate financial statement of trust fund balances and operations. As such balances are held in trust by the Township for the benefit of others, they are not presented as part of the Township’s financial position or financial activities.

Deferred Revenues A requirement of the public sector accounting standards of the Chartered Professional Accountants of Canada is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may possibly be refunded.

Page 31 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

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December 31, 2018

Deferred Revenues / continued

The balances in the obligatory reserve funds of the Township are summarized below: 2018

2017

Balance, Beginning of Year Development contributions Subdivider contributions Investment income Federal Gas Tax funding Other revenue utilized

3,912,255 568,351 750 47,024 576,916 (1,597,477)

3,696,634 95,388 –43,759 234,791 (158,317)

Balance, End of Year

3,507,819

3,912,255

2018

2017

673,922 2,412,700 244,376 176,821

653,155 2,393,528 689,533 176,039

3,507,819

3,912,255

Analyzed as follows: Federal Gas Tax funding Development charges Cash in lieu of parkland Subdivider contributions

Employee Post Employment Benefit Liability Employee non-pension retirement benefits (extended health care for early retirees): Effective January 1, 2008, the Township began to provide extended health care to its employees. Extended health care continues to be available to early retirees up to the age of 65, with the retiree generally being responsible for paying 50% of the benefit premiums. An independent actuarial study of the employee non-pension retirement benefit has been undertaken. The most recent valuation of the employee future benefits was completed for 2018 and will be applied effective January 1, 2018. The accrued benefit obligation relating to the employee non-pension retirement benefits has been actuarially determined using the projected benefit method pro-rated on services. At December 31, 2018, based on an actuarial update, the accrued benefit obligation was $165,700 (2017 $143,600). The significant actuarial assumptions adopted in estimating the Township’s accrued benefit obligation are as follows: Discount Rate Health Benefits Escalation

3.40% per annum 7.44% per annum, scaling down over 15 years to 4.50% thereafter

Page 32 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

Employee Post Employment Benefit Liability / continued

D ra ft

December 31, 2018

Information with respect to the Township’s non-pension retirement obligations are as follows: 2018

2017

Accrued benefit obligation at beginning of year Expense recognized for the year Interest cost Benefits paid for the year

143,600 28,500 6,400 (12,800)

127,400 20,200 5,500 (9,500)

Accrued benefit obligation at end of year

165,700

143,600

The accrued benefit liability at December 31, includes the following components:

2018

2017

Accrued benefit obligation end of year Unamortized actuarial loss

217,100 (51,400)

198,300 (54,700)

Accrued benefit obligation end of year

165,700

143,600

Pension Contributions The Township makes contributions to the Ontario Municipal Employees Retirement System (“OMERS”), which is a multi-employer plan, on behalf of all permanent members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. Employers and employees contribute to the plan. Since any surpluses or deficits are a joint responsibility of all Ontario municipalities and their employees, the Village does not recognize any share of the OMERS pension surplus or deficit in these consolidated financial statements. The amount contributed to OMERS was $302,115 (2017 $293,390) for current services and is included as an expenditure on the Consolidated Statement of Operations classified under the appropriate functional expenditure. Contributions by employees were a similar amount.

Landfill Closure and Post Closure Liability The Environmental Protection Act sets out the regulatory requirements to properly close and maintain all active and inactive landfill sites. Closure and post closure cost requirements are to be provided over the estimated remaining life of the landfill sites based on usage.

Page 33 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

Landfill Closure and Post Closure Liability / continued

D ra ft

December 31, 2018

Landfill closure and post-closure care requirements have been defined in accordance with industry standards and include final covering and landscaping of the landfill, pumping of ground water and leachates from the site, and ongoing environmental monitoring, site inspection and maintenance. The reported liabilities are based on estimates and assumptions with respect to events extending over a period of up to fifty years using the best information available to management. Future events may result in significant changes to the estimated total expenditures, capacity used or total capacity and the estimated liability, and would be recognized prospectively, as a change in estimate, when applicable. The Township currently has five active and five inactive landfill sites. The estimated remaining capacity of the active landfill sites ranges from 14% to 44% of the total estimated capacity and the estimated remaining life of the active landfill sites ranges from seven years to twenty-six years. The period for post-closure care for all sites is estimated to be fifteen years. Estimated total expenses represent the sum of the discounted future cash flows for closure and postclosure care activities using an estimated inflation rate of 2.94% and discounted at the Township’s average long term borrowing rate of 2.46% (2017 6%). The estimated total landfill closure and postclosure care expense are calculated at approximately $3,717,067 (2017 $1,905,074). For sites that are still active, the estimated liability for these expenses is recognized as the landfill site’s capacity is used. For sites that are inactive, the estimated liability for these expenses is recognized immediately. Included in liabilities at December 31, 2018 is an amount of $2,658,176 (2017 $1,438,037) with respect to landfill closure and post-closure liabilities recognized to date.

Municipal Equity Municipal equity consists of: 2018

2017

91,828,295 (412,370)

87,132,903 (426,833)

91,415,925

86,706,070

86,190

103,151

Landfill Closure and Post-Closure To Be Recovered

(2,658,176)

(1,438,037)

Reserves

16,681,276

16,649,111

Total Municipal Equity

105,525,215

102,020,295

Invested in Tangible Capital Assets Tangible capital assets Unfinanced capital expense

Unrestricted Surplus Frontenac Community Arena

Page 34 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

D ra ft

December 31, 2018

Contingent Liabilities

The nature of municipal activities is such that there may be litigation pending or in prospect at any time. With respect to claims as at December 31, 2018, management believes that the Township has valid defences and appropriate insurance coverages in place. In the event any claims are successful, management believes that such claims are not expected to have a material effect on the Township’s financial position. As a result, no provision has been made in these consolidated financial statements for any settlement which may arise as a result of these claims.

Contractual Obligations (a)

The Township has entered into an agreement with the Ontario Provincial Police for the provision of police services. The term of the agreement is five years, commencing December 2015 at an annual cost of approximately $2.9 million.

(b)

The Township entered into an Agreement with 1425445 Ontario Limited operating as Utilities Kingston for the operation and maintenance of the water system. The term of the Agreement expires December 31, 2021. The annual cost as at December 31, 2018 was $191,137 (2017 $170,398).

Risk Management In the normal course of operations, the Township is exposed to a variety of financial risks which are actively managed by the Township. The Township’s financial instruments consist of cash, investments, accounts receivable and accounts payable and accrued liabilities. The fair values of cash, accounts receivable, investments and accounts payable and accrued liabilities approximate their carrying values because of their expected short term maturity and treatment on normal trade terms. The Township’s exposure to and management of risk has not changed materially from December 31, 2017. Market Risk Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices. Market risk comprises three types of risk: currency risk, interest rate risk and other price risk. The Township is mainly exposed to interest and price risk.

Page 35 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

D ra ft

December 31, 2018

Risk Management Price Risk

Price risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices (other than those arising from interest rate risk or currency risk), whether those changes are caused by factors specific to individual financial instrument or its issuer, or factors affecting all similar financial instruments traded in the market. The Township is exposed to price risk through its investment in quoted One Fund investments. The following details the Township’s portfolio sensitivity to a 1.0% increase or decrease in the market prices. At December 31, 2018, if market prices had a 1.0% increase or decrease with all other variables remaining the same the increase or decrease in accumulated remeasurement gains and losses on the investments for the year would have totalled $56,444 (2017 $52,428). Credit Risk Credit risk arises from the possibility that the entities to which the Township provides services to may experience difficulty and be unable to fulfill their obligations. The Township is exposed to financial risk that arises from the credit quality of the entities to which it provides services. The Township does not have a significant exposure to any individual customer or counter party. As a result, the requirement for credit risk related reserves for accounts receivable is minimal. Interest Rate Risk Interest rate risk arises from the possibility that the value of, or cash flows related to, a financial instrument will fluctuate as a result of changes in market interest rates. The Township is exposed to financial risk that arises from the interest rate differentials between the market interest rate and the rates on its cash and cash equivalents and operating loan. Changes in variable interest rates could cause unanticipated fluctuations in the Township’s operating results. Liquidity Risk Liquidity risk is the risk that the Township will not be able to meet its obligations as they fall due. The Township requires working capital to meet day-to-day operating activities. Management expects that the Township’s cash flows from operating activities will be sufficient to meet these requirements.

Fair Value of Financial Assets and Financial Liabilities The carrying value of taxes receivable, accounts receivable and accounts payable approximate their fair values due to the relatively short periods to maturity of these items or because they are receivable or payable on demand. The market value of long term investments is disclosed in note 5.

Page 36 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

Sydenham Water Works Debenture Receivable and Payable

D ra ft

December 31, 2018

The debenture was issued on December 1, 2008, bears annual interest at 5.75% and is repayable in forty equal bi-annual instalments of blended principal and interest at $17,966 commencing June 1, 2009. The responsibility of principal and interest for the loan has been assumed by individuals and therefore has been shown in the consolidated financial statements as both a loan receivable and payable.

Tangible Capital Assets

Land Land improvements Buildings and building improvements Vehicles, machinery and equipment Linear Assets Roads Bridges Sidewalks Water infrastructure Construction in progress Frontenac Community Arena

2018

2017

3,194,772 1,587,660 11,145,199 6,834,126

3,163,307 1,497,706 9,356,143 6,146,363

53,124,263 6,601,581 158,576 7,462,899 1,155,545 563,674

49,450,509 6,789,079 162,549 7,631,147 2,390,307 545,793

91,828,295

87,132,903

For additional information, see Schedule 2 < Tangible Capital Assets. Assets under construction having a value of $1,155,545 (2017 $2,390,307) have not been amortized. Amortization of these assets will commence when the asset is put into service.

Segmented Information The Township is a diversified municipal government that provides a wide range of services to its citizens, including police, fire, transportation, recreational and environmental. For management reporting purposes the Township’s operations and activities are organized and reported by department. Funds were created for the purpose of recording specific activities to attain certain objectives in accordance with special regulations, restrictions or limitations. Municipal services are provided by departments and their activities are reported in these funds.

Page 37 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

D ra ft

December 31, 2018

Segmented Information / continued

Certain departments that have been separately disclosed in the segmented information, along with the services they provide are as follows: (a) Administration Includes corporate services and governance of the Township. Administration as a segment includes human resource management, support to Council for policy development, by-law development in compliance with the Municipal Act, tax billing and collection responsibilities, financial management reporting, monitoring and overall budget status as well as frontline reception and customer service. (b) Protection Services Includes policing, fire protection, conservation authority, protective inspection and control and emergency measures. The mandate of the police services contract is to ensure the safety of the lives and property of citizens; preserve peace and good order; prevent crimes from occurring; detect offenders; and enforce the law. Fire protection includes inspection, extinguishing and suppression services; emergency medical first response; and prevention education and training programs. Inspection and control includes building inspection, by-law enforcement and dog control services. (c) Transportation Services This department provides the winter and summer maintenance, the repair and the construction of the municipal roads system including bridges and culverts. (d) Environmental Services Includes the management and maintenance of water treatment and distribution and solid waste management. (e) Cemetery Boards Includes the management and maintenance of municipal cemeteries. (f)

Parks, Recreation and Culture Provides services that contribute to neighbourhood development and sustainability through the provision of recreation and leisure programs and facilities including community halls, libraries, parks, recreation fields and the proportionate share of Frontenac Community Arena.

(g)

Planning and Development Manages development for business interest, environmental concerns, heritage matters, local neighbourhoods and community development. It facilitates economic development by providing services for the approval of all land development plans, the application and enforcement of the zoning by-law and official plan, and the provision for geomatics services.

Page 38 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

D ra ft

December 31, 2018

Segmented Information / continued (g) Planning and Development / continued

For each segment separately reported, the segment revenue and expense represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain allocation methodologies are employed in the preparation of segmented financial information. These municipal services are funded primarily by property tax revenue. Taxation is apportioned to these services based on the funding requirement. Certain government transfers, transfer from other funds, and other revenue have been apportioned based on a percentage of budgeted expenses. The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in note 2.

2018

Revenues Taxation Penalties & interest Government Grants < unconditional < conditional Other municipalities Licenses, permits & rents User fees & service charges Other

Expenses Salaries, wages & employee benefits Interest on long term debt Materials Contracted services Rents & financial expenses External transfers Amortization

Excess of Revenues Over Expenses

Adminis -tration

Protective Services

Transport -ation Services

Environmen -tal Services

Health Services

19,299,273

387,785 1,519,500 –5,500

—-34,382

—-398,125 490,099

–212,671

187,823

542,320

56,748

34,948 232,840

63,468 436,360

21,667,669

Parks, Recreation & Culture

Planning & Development

Total

19,299,273

–7,310 15,187 530

387,785 1,739,481 447,694 496,129

2,400

145,814

935,105

34,032 640,789

787,078 308,864

57,413 9,872

91,350 602,729

162,793

1,231,082 2,231,454

1,076,530

1,619,793

1,311,013

67,285

862,920

162,793

26,768,003

1,010,474

993,292

2,112,520

647,718

368

247,274

135,650

5,147,296

–294,570 174,818

–1,470,542 2,292,101

–2,669,754 621,407

16,095 427,365 3,071,656

–6,820 55,344

–251,444 441,313

–23,255 80,425

16,095 5,143,750 6,737,064

8,424 147,186 55,236

–236,357 344,183

—-5,130,788

—-190,046

—-203,262

8,424 383,543 5,923,515

1,690,708

5,336,475

10,534,469

4,352,880

62,532

1,143,293

239,330

23,359,687

19,976,961

(4,259,945)

(8,914,676)

(3,041,867)

4,753

(280,373)

(76,537)

3,408,316

Page 39 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

D ra ft

December 31, 2018

Segmented Information / continued

2017

Revenues Taxation Penalties & interest Government Grants < unconditional < conditional Other municipalities Licenses, permits & rents User fees & service charges Other

Expenses Salaries, wages & employee benefits Interest on long term debt Materials Contracted services Rents & financial expenses External transfers Amortization

Excess of Revenues Over Expenses

Adminis -tration

Protective Services

Transport -ation Services

Environmen -tal Services

Health Services

18,733,406 380,932

1,482,900 –11,824

–22,397

–222,588 561,601

238,444

218,149

536,421

61,915

23,632 190,168

105,637 429,001

21,041,011

Parks, Recreation & Culture

Planning & Development

Total

18,733,406 380,932

7,310 112,920 12,600

–14,093

1,728,654 371,978 586,025

2,400

138,351

957,236

35,715 315,452

785,121 48,656

59,742 16,008

71,992 310,869

145,739

1,227,578 1,310,154

1,093,456

1,197,251

1,074,621

75,750

654,042

159,832

25,295,963

1,014,257

747,151

2,023,637

603,718

621

253,928

229,221

4,872,533

–283,284 116,938

–559,073 3,219,719

–3,181,422 682,086

17,471 264,788 1,917,834

–5,805 63,191

–256,335 450,174

–34,524 199,918

17,471 4,585,231 6,649,860

9,972 205,037 139,689

–238,080 298,597

—-5,110,329

—-190,046

—-147,689

9,972 443,117 5,886,350

1,769,177

5,062,620

10,997,474

2,993,857

69,617

1,108,126

463,663

22,464,534

19,271,834

(3,969,164)

(9,800,223)

(1,919,236)

6,133

(454,084)

(303,831)

2,831,429

Budget Figures The 2018 budget amounts that were approved were not prepared on a basis consistent with that used to report actual results (Public Sector Accounting Board Standards). The budget included capital items such as infrastructure replacements and estimated costs for constructed assets, as program expenses, but the actual expenses have been removed in the Statement of Operations. The revenues attributable to these items continue to be included in the Statement of Operations, resulting in a significant variance.

Page 40 of 150

Township of South Frontenac Notes to the Consolidated Financial Statements

D ra ft

December 31, 2018

Budget Figures

The following analysis is provided to assist readers in their understanding of differences between the approved budget and the audited financial statements: Budget

Actual

Total Revenues Total Expenditures

24,512,960 24,802,394

25,196,623 23,359,687

Net (Expenditures) Revenues Amortization

(289,434) 7,937,433

1,836,936 5,923,515

Adjusted Net Revenues

7,647,999

7,760,451

Capital Revenues

1,520,239

1,571,380

Funds Available

9,168,238

9,331,831

Capital Expenditures Disposal of tangible capital assets Unfunded landfill liability Decrease in unfinanced capital Remeasurement gain

(11,665,581)

(10,645,004) 26,097 1,220,139 (14,463) 96,604

(Decrease) Increase in Operating Surplus

(2,497,343)

15,204

Allocated as follows: Net transfers (to) from reserves Change in Frontenac Community Arena

(2,526,502) 29,159

32,165 (16,961)

(2,497,343)

15,204

Page 41 of 150

Township of South Frontenac Schedule 1 < Continuity of Reserves and Reserve Funds 2018

2017

3,166,855 (5,693,357)

5,104,531 (5,072,366)

5,457,337 (2,091,972)

Total Net Transfers

(2,526,502)

32,165

3,365,365

Reserves and Reserve Fund Balances, Change in Year

(2,526,502)

32,165

3,365,365

Reserves and Reserve Fund Balances, Beginning of Year

16,649,111

13,283,746

Reserves and Reserve Fund Balances, End of Year

14,122,609

16,681,276

16,649,111

Net Transfers From / (To) Other Funds Transfers from operations Transfers to capital acquisitions

D ra ft

(Note 20) Budget

For the year ended December 31

Composition of Reserves and Reserve Funds For the year ended December 31

2018

2017

4,712,258 5,575 763,654

5,392,205 83,992 577,601

5,481,487

6,053,798

5,475,510 925,262 775,119 43,538 1,237,320 573,430 981,214 1,188,396

4,123,302 1,029,528 759,557 424,035 1,422,281 745,528 741,045 1,350,037

11,199,789

10,595,313

16,681,276

16,649,111

Reserves set aside for specific purposes by Council: Fiscal < for working capital < for election < for building inspection

Equipment and Infrastructure < for global < for vertical < for roadways < for linear < for rolling stock < for future landfill closing < for water infrastructure < for stabilization

Total Reserves

The accompany notes are an integral part of these consolidated financial statements.

Page 42 of 150

Township of South Frontenac Schedule 2 < 2018 Tangible Capital Assets Additions

(Disposals)

Cost 31/12/18

Land

3,163,307

31,465

3,194,772

Land Improvements

1,788,408

179,596

1,968,004

Buildings & Building Improvements

12,829,026

2,093,081

(3,560)

14,918,547

Vehicles, Machinery & Equipment

14,131,665

1,560,718

(336,924)

15,355,459

Linear Assets Roads Bridges Sidewalks Water infrastructure

139,088,122 12,066,804 248,500 9,253,959

7,967,029 1,571

147,055,151 12,068,375 248,500 9,253,959

Construction in Progress

2,390,307

(1,234,762)

1,155,545

852,878

46,306

899,184

195,812,976

10,645,004

(340,484)

206,117,496

Net Book Value 31/12/18

Frontenac Community Arena

D ra ft

Cost 01/01/18

Asset Class

Accumulated Amortization 01/01/18

Amortization

(Disposals)

Accumulated Amortization 31/12/18

3,194,772

Land Improvements

290,702

89,642

380,344

1,587,660

Buildings & Building Improvements

3,470,423

306,485

(3,560)

3,773,348

11,145,199

Vehicles, Machinery & Equipment

7,984,937

847,223

(310,827)

8,521,333

6,834,126

Linear Assets Roads Bridges Sidewalks Water infrastructure

89,637,613 5,277,725 85,951 1,625,637

4,293,275 189,069 3,973 165,423

93,930,888 5,466,794 89,924 1,791,060

53,124,263 6,601,581 158,576 7,462,899

1,155,545

307,085

28,425

335,510

563,674

108,680,073

5,923,515

(314,387)

114,289,201

91,828,295

Asset Class

Land

Construction in Progress Frontenac Community Arena

The accompany notes are an integral part of these consolidated financial statements.

Page 43 of 150

Township of South Frontenac Schedule 2 < 2017 Tangible Capital Assets Additions

(Disposals)

Cost 31/12/17

Land

3,163,307

Land Improvements

1,553,664

234,744

1,788,408

Buildings & Building Improvements

11,864,867

964,159

12,829,026

Vehicles, Machinery & Equipment

139,993,866

251,561

(116,587)

14,128,840

Linear Assets Roads Bridges Sidewalks Water infrastructure

136,531,487 11,969,182 248,500 9,256,784

2,556,635 97,622

139,088,122 12,066,804 248,500 9,256,784

Construction in Progress

1,098,837

1,291,470

2,390,307

825,460

27,418

852,878

190,505,954

5,423,609

(116,587)

195,812,976

Net Book Value 31/12/17

Frontenac Community Arena

D ra ft

Cost 01/01/17

Asset Class

Accumulated Amortization 01/01/17

Amortization

(Disposals)

Accumulated Amortization 31/12/17

3,163,307

Land Improvements

224,245

66,457

290,702

1,497,706

Buildings & Building Improvements

3,158,744

314,139

3,472,883

9,356,143

Vehicles, Machinery & Equipment

7,242,850

846,449

(106,822)

7,982,477

6,146,363

Linear Assets Roads Bridges Sidewalks Water infrastructure

85,326,612 5,098,817 81,978 1,460,214

4,311,001 178,908 3,973 165,423

89,637,613 5,277,725 85,951 1,625,637

49,450,509 6,789,079 162,549 7,631,147

2,390,307

282,235

24,850

307,085

545,793

102,875,695

5,911,200

(106,822)

108,680,073

87,132,903

Asset Class

Land

Construction in Progress Frontenac Community Arena

The accompany notes are an integral part of these consolidated financial statements.

D ra ft

Page 44 of 150

INDEPENDENT AUDITOR’S REPORT

To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Township of South Frontenac: Opinion We have audited the financial statements of the Corporation of the Township of South Frontenac trust funds (the ‘Entity’), which comprise: • • •

the statement of financial position as at December 31, 2018; the statement of financial activities for the year then ended; and the notes to the financial statements, including a summary of significant accounting policies;

(Hereinafter referred to as the ‘financial statements’). In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Entity as at December 31, 2018, and its financial activities for the year then ended in accordance with Canadian Public Sector Accounting Standards. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the ‘Auditors’ Responsibilities for the Audit of the Financial Statements’ section of our auditor’s report. We are independent of the Entity in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada and we have fulfilled our other ethical responsibilities in accordance with these requirements We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Page 45 of 150

D ra ft

Evaluate the appropriateness of accounting polices used and the reasonableness of accounting estimates and related disclosures made by management.

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Page 46 of 150

Allan and Partners LLP Chartered Professional Accountants Licensed Public Accountants Perth, Ontario May 21, 2019.

Page 47 of 150

Township of South Frontenac Trust Funds Statement of Financial Position

OHRP

Grant Family Memorial Endowment

2018

2017

7,801 80,650 74

25,000

25,806

87,788 564,736 6,947

79,984 562,226

7,038

11,110

16,758

488,356

88,525

25,000

7,038

25,806

666,509

653,320

16,758

488,356

88,525

25,000

7,038

25,806

666,509

653,320

Fire

Cemetery Perpetual Care

Monument Perpetual Care

Muriel Burns

8,594 –6,432

16,758

3,829 484,086 441

15,026

D ra ft

December 31

Portland Histor -ical Society

ASSETS Cash Investments Term deposits Long term notes receivable

LIABILITIES Fund Balance

Statement of Financial Activities Portland Histor -ical Society

OHRP

Grant Family Memorial Endowment

2018

2017

1,800

14,300

–9,903

–1,669

–484

510 12,659

14,950 1,179 14,745

817

22,403

3,469

484

27,469

30,874

305

9,903

4,072

14,280

13,252

NET REVENUES (EXPENDITURES) FOR THE YEAR

(9)

817

12,500

3,469

(4,072)

484

13,189

13,252

BALANCE AT THE BEGINNING OF THE YEAR

15,035

15,941

475,856

85,056

25,000

11,110

25,322

653,320

640,068

BALANCE AT THE END OF THE YEAR

15,026

16,758

488,356

88,525

25,000

7,038

25,806

666,509

653,320

For the year ended December 31

Fire

Cemetery Perpetual Care

Monument Perpetual Care

Muriel Burns

12.500

–296

510 307

296

Transfer to Operating Fund

REVENUES Sales of Perpetual Care Donations Interest earned

EXPENDITURES

The accompanying notes are an integral part of these financial statements.

Page 48 of 150

D ra ft

Township of South Frontenac Trust Funds Notes to the Financial Statements December 31, 2018 1.

Significant Accounting Policies

The financial statements of the Corporation of the Township of South Frontenac Trust Funds are prepared by management in accordance with Canadian Public Sector Accounting Standards. Basis of Accounting These statements reflect the assets, liabilities, revenues and expenses of the Trusts. Revenue Recognition

Revenues and expenses are recorded on an accrual basis. The accrual basis recognizes revenue as they become available and measurable; expenses are recognized as they are incurred and measurable as a result of the receipt of goods or services and the creation of a legal obligation to pay. Measurement Uncertainty The preparation of financial statements in conformity with Canadian Public Sector Accounting Standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Actual results could differ from those estimates. These estimates are reviewed periodically and as adjustments become necessary, they are recorded in the financial statements in the period in which they become known.

Ontario Home Renewal Program (O.H.R.P.) The Ontario Home Renewal Program was established by the Ontario Ministry of Housing in 1973 to provide grants for municipalities to make loans to assist owner occupants to repair, rehabilitate and improve their homes to local property standards. Individual loans are limited to $7,500 of which the maximum forgivable portion is $4,000. Ontario Home Renewal Program loans receivable at December 31, 2018 are comprised of repayable loans of $7,038 (2017 $11,110) and forgiveable loans of $Nil (2017 $Nil). Loan forgiveness is earned and recorded at a rate of up to $600 per year of continued ownership and occupancy. In the event of the sale or lease of the home or in the event of the homeowner ceasing to occupy the home, the balances of the repayable loan and the unearned forgiveable loan immediately become due and payable by the homeowner. The OHRP program was discontinued by the Ontario Ministry of Housing in July 1993. At that time the Ministry requested the repayment of all trust funds held by the Township. The cash accumulated in the trust fund is being repaid to the Ministry on an annual basis.

Monument Perpetual Care Perpetual care receipts are reported on the cash basis of accounting and interest income is reported on the accrual basis of accounting. The capital balance of monument perpetual care includes the original capital contributions received as well as accumulated unspent income on the capital contributions received. The unspent income of $22,217 (2017 $20,548) is available for future expenses related to monument perpetual care.

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Municipality of South Frontenac Council Meeting - May 21, 2019

RE: Valleyview Subdivision Agreement between RKR Landholdings Corporation and The Corporation of the Township of South Frontenac

Good Evening Mayor and Council Members. Before I start, I would like to thank you for the opportunity to address you this evening.

My name is Norm Massie and with me is Steven Fox. We are home owners and representatives of the homeowners in the Valleyview subdivision.

This deputation is pursuant to a Subdivision Agreement between RKR Landholdings Corporation and signee Robert Morgan and The Corporation of the Township of South Frontenac. Its purpose is to draw this matter to Council’s attention, and to request enforcement of the works that have not been completed or maintained as described and agreed upon in the Subdivision Agreement.

Last week, Mr. Fox and I met with Claire Dodds, the Director of Planning, and delivered a list of the undone or uncompleted works that are common to the homeowners in the subdivision as well as individually identified issues that have not been completed by the owner as identified in the subdivision agreement.

Those works include:

Swales between properties from the house to the roadway as part of the lot grading and drainage plan Some driveways have not been paved. Required within 18 months of the issuance of a building permit Sodding the front yard from the front wall of the house to the front property line Rear yard swales have not been sodded Trees have not been planted at the front of each residents property in accordance with the tree planting plan

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Storm water management system has not been maintained. Due to property and driveway erosion, the flow of water through the culvert is blocked. There is a dangerous drop off from the sidewalk near the mailboxes to the Rutledge roadway. Construction refuse not removed from some properties

This matter is being brought to your attention because the subdivision agreement has only just recently been provided to us the homeowners in the subdivision. Despite numerous dealings each of us has had with the builder, Mr. Morgan, no purchaser of a home in this subdivision has ever been made aware of this agreement. The agreement was also not made known to our lawyers when they searched title on our homes. Many of the homeowners have spent a lot of time and money dealing with drainage issues, trying to grow grass, sodding their yards and removing construction debris. Because the properties have not been sodded, the yards continue to erode in spite of the homeowners patching their properties with soil and seed. There is a reason why sodding was made to be a requirement by the owner in the agreement. Unpaved driveways continually erode and block the culverts and flow of drainage. Swales not constructed between homes have caused people like me to invest considerable amounts of money designing their own drainage remedies. In my case, it is not hearsay when I tell you that my conversation with Mr. Morgan regarding the vast amounts of water draining onto my driveway and freezing in the winter resulted in his denying any responsibility when a swale he should have already constructed would have effectively dealt with the drainage issue. In a recent conversation with Mr. Morgan, he agreed to build swales between our properties as required in agreement. I believe that Council would agree that all the unresolved issues are in part due to the lack of oversight by the municipality.

We appreciate there may be a contract engineer who will soon be hired to oversee the subdivision agreements. We appreciate the oversight this will have in ensuring this builder and others comply with the agreements they have signed. I would also request on behalf of the residents that Council make it known to us the residents when the Municipal Engineer is prepare to deliver the Final Certificate of Approval so that we may be included in ensuring the works have been completed as described. We also ask that this matter be given immediate attention as it has exceeded the time frame in which the works should have been completed.

On behalf of the resident owners of the Valleyview Subdivision, I again thank you for your attention to this matter. With your assistance and that of the Planning Director Claire Dodds, we look forward to positive results.

Page 53 of 150 Minutes of Council May, 7, 2019 Time: 6:00 PM Location: Council Chambers

Meeting # 12 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Louise Fragnito, Director of Corporate Services and Treasurer, Angela Maddocks, Clerk. 1.

Call to Order

Resolution Deputy Mayor Sleeth opened the meeting and chaired the first portion of the meeting. Resolution No. 2019-12-01 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of May 7, 2019 be called to order at 6:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

Councillor Leonard declared a pecuniary interest with respect to Agenda Item 14 (a), the Accounts Payable and Payroll Listing. Mayor Vandewal declared a pecuniary with respect to Agenda Item 4(c) and was not present in the Closed Session. Deputy Mayor Sleeth chaired this portion of the meeting.

Approval of Agenda

Resolution Resolution No. 2019-12-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda be adopted as presented. Carried

Scheduled Closed Session

Section 239.2 (d) Labour Relations and Employee Negotiations & Approve Minutes Mayor Vandewal was not present for the Closed Session. Resolution No. 2019-12-03 Moved by Councillor Revill Seconded by Councillor Ruttan

Page 54 of 150 Minutes of Council May, 7, 2019 That Council move into closed session as permitted by the Municipal Act, Section 239.2 (d) to discuss labour relations and employee negotiations and to approve previous closed meting minutes. Carried b)

Minutes of Closed Session meetings held March 19 and April 16, 2019

Resolution Resolution No. 2019-12-05 Moved by Councillor Revill Seconded by Councillor Ruttan That Council move out of closed session. Carried

Labour Relations and Employee Negotiations

***Recess - reconvene at 7:00 p.m. for Open Session

Rise & Report from Closed Session

Resolution - Labour Relations Mayor Vandewal assumed the Chair after the closed session portion of the meeting. Resolution No. 2019-12-06 Moved by Councillor Ruttan Seconded by Councillor Revill That Council rise and report from closed session and ratify the terms of the collective agreement with CUPE, with an expiry date of March 31, 2022, as negotiated. And that the changes to wages, benefits and vacation for non-union staff be adjusted on the same basis. Carried

Resolution - Employee Negotiations Resolution No. 2019-12-07 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey THAT Council appoint Joanne Glaser as Acting Clerk for a Special Committee of the Whole meeting to be held Saturday, May 11, 2019 when Council will conduct interviews for candidates for the Chief Administrative Officer position. Carried

Delegations

Brenda Crawford, Harrowsmith Beautification Committee, re: Proposed plans and projects On behalf of the Harrowsmith Beautification Committee, Brenda Crawford presented details on proposed plans and projects for the village. She noted that all materials have been donated by various individuals and local companies, the only cost to the township will be assistance with installation/manpower. She commended staff from the Public Services Department on all they work and help they have provided to the committee. Council thanked Mrs. Crawford for all the work done by the committee and

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Page 55 of 150 Minutes of Council May, 7, 2019 commended her on all of the donations received for village beautification. Council expressed concerns about the proposed fencing in the areas that the Committee felt should be fenced and felt there should be approval from the adjacent property owners. Every effort should be made to ensure there is no obstructions to site lines for pedestrian and vehicular traffic. Council recommended that staff review the proposals and provide a report on the safety aspects of the various plans before the committee proceeds. 8.

Public Meeting - n/a

Approval of Minutes

April 16, 2019 Council Meeting Resolution No. 2019-12-08 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the minutes of the April 16, 2019 Council meeting be approved with corrections to agenda item 10 (a). Carried

Business Arising from the Minutes

Reports Requiring Action

Appointment of Building Inspector See By-law 2019-27

Retirement/Auxiliary Firefighter Policy and Job Description Resolution No. 2019-12-09 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council adopt the recommendation from the Corporate Services Committee and approve the South Frontenac Fire and Rescue Retirement/Auxiliary Firefighter Policy and Job Description. Carried

Strategic Planning - Next Steps Dates for the District Open Houses were scheduled as follows: • Thursday, August 1, 2019 - Bedford District • Wednesday, August 7, 2019 - Storrington District • Tuesday, August 13, 2019 - Portland District • Tuesday, August 20, 2019 - Loughborough District Council requested that the survey be brought back to the May 14 Committee of the Whole meeting to review core values and discuss the questions that will be included in the on-line survey. Council discussed the strategic plan process and recognized that the intent was not to recreate the plan but to review and update what has already been identified to determine if these still represent the core values of the community and Council.

Women’s Institute - Centennial Celebration Resolution No. 2019-12-10 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That Council proclaim the week of June 17 to June 22, 2019 as Women’s Institute Week in South Frontenac.

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Page 56 of 150 Minutes of Council May, 7, 2019 Carried e)

ICIP Funding Resolution No. 2019-12-11 Moved by Councillor Leonard Seconded by Councillor Roberts That Council agree with the recommendation of the Public Services Committee not to submit an application this round to the Investing in Canada Infrastructure Program (ICIP). Carried

Regional Roads - Overview and Background Report Resolution No. 2019-12-12 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council of the Township of South Frontenac endorse the petition to the Province of Ontario to remove Section 6.2 from the County of Frontenac/City of Kingston Restructuring Order, 1997, related to the prohibition of County involvement in roads: And that Council endorse the County proposal to engage a consulting team to assist with the development of a business plan for both options 3 and 5, including consultation with each Council and the study to be a maximum upset limit of $40,000 to be funded from the County portion of the recently announced Municipal Modernization Fund.

Resolution No. 2019-12-13 Moved by Deputy Mayor Sleeth Seconded by Councillor Revill AMENDMENT: That Council only endorse the development of a business plan for option 3: And further that the results of the business plan be presented at a joint meeting of the Frontenac Councils; And that prior to the County making a decision to implement option 3, that there be unanimous consent by the four member Councils. Carried Resolution No. 2019-12-14 Moved by Councillor Morey Seconded by Councillor Revill AMENDMENT: That the first paragraph be amended to “conditionally” endorse the petition subjection to our prior amendments being accepted by the County. Carried g)

Waste Management in Frontenac County - Options for the Future Council directed staff to refer this to the Public Services Committee for review and to provide options on how to move forward with these initiatives.

Committee Meeting Minutes

Heritage Committee meeting held November 26, 2018

Loughborough District Canada Day Committee meeting held March 27, 2019

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Page 57 of 150 Minutes of Council May, 7, 2019 c)

Development Services Committee meeting held March 25, 2019

Harrowsmith Beautification Committee meeting held April 3, 2019

Bedford District Recreation Committee meeting held April 23, 2019 Resolution No. 2019-12-15 Moved by Councillor Leonard Seconded by Councillor Roberts That Council receives for information the minutes of the following committee meetings: • Heritage Committee meeting held November 26, 2018 • Loughborough District Canada Day Committee meeting held March 27, 2019 • Development Services Committee meeting held March 25, 2019 • Harrowsmith Beautification Committee meeting held April 3, 2019 • Bedford District Recreation Committee meeting held April 23, 2019 Carried

By-laws

By-law 2019-27 - Appointment of Building Inspector Resolution No. 2019-12-16 Moved by Councillor Roberts Seconded by Councillor Leonard That the following by-law be given first and second reading: • By-law 2019-27 Carried Resolution No. 2019-12-17 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-27, being a by-law to appoint a Building Inspector, be given third reading, signed and sealed. Carried

Reports for Information

Accounts Payable and Payroll Listing

2019 Community Grants

Information Items

City of Brantford - Resolution Single-Use Plastic Straws

Elections Ontario - Report on Transformative Election

Steve Clark, Minister of Municipal Affairs and Housing, re: Ontario’s Housing Supply Action Plan The recent update from AMO and the interpretation of the plan by Watson & Associates will be discussed at the May 14, 2019 Committee of the Whole meeting. There is a need to clarify what the impacts of these changes will be to South Frontenac.

Notice of Motions - n/a

Announcements/Statements by Councillors

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Page 58 of 150 Minutes of Council May, 7, 2019 a)

Councillor Sutherland inquired about how South Frontenac will be utilizing the Modernization Action Plan for Ontario funding. Wayne Orr indicated that there will be a report forthcoming regarding this funding as well as the Main Street, Cannabis and Gas Tax funding.

Councillor Roberts suggested that the scheduling of the bus tour be delayed to the fall prior to the 2020 budget deliberations. Council was supportive of waiting until the fall.

Mayor Vandewal reported that on the following: • South Frontenac museum officially opens for the summer on May 18 from 1:00 to 4:00 pm. • The Long Service Recognition luncheon is scheduled for May 23, at 12:00 noon at Keeley Road. • The Success by Six event is scheduled for May 9 from 5:00 to 7:30 pm at the Public Services Department on Kelley Road. • A reminder of the Special Committee of the Whole meeting on Saturday, May 11, 2019 at 12:30 pm to interview candidates for the Chief Administrative Officer position.

Councillor Sutherland commended South Frontenac staff on the Truck Rodeo. He was very impressed by this event as it validated the skills of the Public Services employees. Councillor Leonard agreed that his was an excellent opportunity to showcase the caliber of drivers in South Frontenac Public Services Department.

Councillor Sutherland noted the “Repair Cafe” events that are happening on June 23 in Bell Rock and July 28 in Perth Road.

Question of Clarity (from the public on outcome of agenda items) - n/a

Closed Session - n/a

Confirmatory By-law

By-law 2019-28 Resolution No. 2019-12-18 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2019-28, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 7 day of May, 2019. Carried Resolution No. 2019-12-19 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-28, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 7 day of May, 2019. Carried

Adjournment

Resolution Resolution No. 2019-12-20 Moved by Councillor Sutherland Seconded by Councillor Barr

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Page 59 of 150 Minutes of Council May, 7, 2019 That the Council meeting of May 7, 2019 be adjourned at 8:40 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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Page 60 of 150

Minutes of Special Committee of the Whole May 11, 2019

Time: 12:30 pm Location: Council Chambers Meeting # 13 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ross Sutherland, Ron Sleeth Staff: Joanne Glaser, Acting Clerk 1.

Call to Order Mayor Vandewal called the meeting to order at 12:25 pm.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

The agenda was adopted as presented.

Scheduled Closed Session

As permitted by the Municipal Act, Section 239.2 (d), Council moved into closed session for Employee Negotiations

Interviews with Candidates for the Chief Administrative Officer position

Adjournment

The meeting was adjourned at 4:10 p.m.

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Minutes of Committee of the Whole May 14, 2019

Time: 7:00 pm Location: Council Chambers Meeting # 14 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ross Sutherland, Ron Sleeth Staff: Wayne Orr, Chief Administrative Officer, Claire Dodds, Director of Development Services, Louise Fragnito, Director of Corporate Services and Treasurer, Mark Segsworth, Director of Public Services, Angela Maddocks, Clerk. 1.

Call to Order

Mayor Vandewal called the meeting to order at 7:00 pm.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

Mayor Vandewal indicated that the agenda would be amended to include a closed session at the end of the meeting to discuss employee negotiations related to CAO recruitment.

Scheduled Closed Session - n/a

Recess - n/a

Public Meeting - n/a

Delegations

Gary Scandlan, Director, Watson & Associates Economists Ltd., re: Development Charges Background Study Claire Dodds introduced Mr. Gary Scanland from Watson and Associates who spoke to the history of development charges and provided an update on the changes made as a result of Bill 73. He reviewed the methodology behind the background study and the services included in the Development Charges calculation. Proposed rates and a rate comparison were included in the presentation. South Frontenac has not utilized the indexing in the past which was permitted. Mr. Scanland provided an update and interpretation on Bill 108 specifically with respect to the “Community Benefit Charge” for soft services such as indoor and outdoor recreation and libraries. There will be opportunity for Council to make changes to proposed rates before the passage of the by-law in September.

Phillip Smith, re: Cowboy Mounted Shooting Proposal at 7651 Road 38 Phillip Smith and Jaime Lloyd confirmed that the proposal is intended for their

Page 62 of 150 Committee of the Whole May 14, 2019 use only and will not be open to the public. They require approval from Council as part of their application to the Chief Firearms Office for this venture as they will be using restricted handguns although the ammunition used is black powder blanks. Jaime Lloyd explained that the hours of operation will be restricted by weather and they do not practice in the winter time. Their practice times would be limited to weekends and within the confines of a fenced in area. There are no plans to open this as a commercial business as there is too much liability involved for them. They have canvassed the adjacent property owners and the three closest neighbours are supportive of the proposal. Copies of support for the proposal were distributed to Council along with pictures of the area in which the shooting would take place. Council expressed concerns about specifying hours of operation, contravention of the noise by-law, complaints from adjacent property owners and how these could be addressed. The CAO will speak with the Chief Firearms Officer and draft an agreement that will reflect the concerns expressed by Council. 8.

Reports Requiring Direction

Strategic Plan - Online Survey Council was supportive of moving forward with the survey as presented in the report.

Impacts of Bill 107 and Bill 108 Further to the information provided by the delegation, Gary Scandland, Councillor Sutherland indicated he would be filing a notice of motion that South Frontenac Council write to Premier Doug Ford to express concerns about Bill 108.

Fermoy Hall - Next Steps Council was supportive of releasing the funds within the budget to do the remedial work to Fermoy Hall.

Reports for Information - n/a

Rise & Report from Committees of Council

County Council Councillor Revill reported that the County continues to work with the CRCA regarding new administration space.

Arena Board Councillor Roberts reported that the past winter season had been successful. There are no major projects this year at the arena.

Police Services Board Wayne Orr reported that a joint initiative with the other Frontenac townships has been coordinated to develop the required Community Safety and Well Being Plan.

Portland Heritage

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Page 63 of 150 Committee of the Whole May 14, 2019 Councillor Morey reported that the group is still looking for artifacts. The museum opens on May 18 for the summer season. 11.

Information Items - n/a

Notice of Motions

Councillor Sutherland served a notice of motion to advise the provincial government of concerns about the impact of Bill 108.

Announcements/Statements by Councillors

Mayor Vandewal noted that former Bedford Councillor Del Stowe has had recent health concerns.

Mayor Vandewal requested that “Council Compensation” be reviewed as he felt there are some inequities with respect to payment for events that the Mayor is expected to attend that are not compensated for. The CAO will bring a report to the June 11, 2019 Committee of the Whole meeting.

Question of Clarity (from the public on outcome of agenda items)

Wilma Kenny referred to the request for the cowboy mounted shooting proposal and if the potential for sparks was considered when there is a fire ban in place.

Closed Session

Council moved into closed session as permitted by the Municipal Act, Section 239.2 (d) to discuss employee negotiations related to the recruitment of the Chief Administrative Officer position.

Council moved out of closed session at 9:15 pm.

Adjournment

The meeting was adjourned at 9:15 p.m.

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Page 64 of 150

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

May 21, 2019

SUBJECT:

Notice of Motion – Impact of Bill 108

RECOMMENDATION: WHEREAS the legislation that abolished the OMB and replaced it with LPAT received unanimous – all party support; and WHEREAS All parties recognized that local governments should have the authority to uphold their provincially approved Official Plans; to uphold their community driven planning; and WHEREAS Bill 108 will once again allow an unelected, unaccountable body make decisions on how our communities evolve and grow; and WHEREAS On August 21, 2018 Minister Clark once again signed the MOU with the Association of Municipalities of Ontario and entered into “…a legally binding agreement recognizing Ontario Municipalities as a mature, accountable order of government.”; and WHEREAS This MOU is “enshrined in law as part of the Municipal Act”. And recognizes that as “…public policy issues are complex and thus require coordinated responses…the Province endorses the principle of regular consultation between Ontario and municipalities in relation to matters of mutual interest”; and WHEREAS By signing this agreement, the Province made “…a commitment to cooperating with its municipal governments in considering new legislation or regulations that will have a municipal impact”; and WHEREAS Bill 108 will impact 15 different Acts - Cannabis Control Act, 2017, Conservation Authorities Act, Development Charges Act, Education Act, Endangered Species Act, 2007, Environmental Assessment Act, Environmental Protection Act, Labour Relations Act, 1995, Local Planning Appeal Tribunal Act, 2017, Municipal Act, 2001, Occupational Health and Safety Act, Ontario Heritage Act, Ontario Water Resources Act, Planning Act, Workplace Safety and Insurance Act, 1997. Now Therefore Be it Hereby Resolved That the Township of South Frontenac oppose Bill 108 which in its current state will have negative consequences on community building and proper planning; and Be it further resolved that the Township of South Frontenac call upon the Government of Ontario to halt the legislative advancement of Bill 108 to enable fulsome consultation with Municipalities to ensure that its objectives for sound decision making for housing growth that meets local needs will be reasonably achieved; and Be It Further Resolved That a copy of this Motion be sent to the Honourable Doug Ford, Premier of Ontario, The Honourable Christine Elliott, Deputy Premier, the Honourable Steve Clark, Minister of Municipal Affairs, the Honourable Andrea Horwath, Leader of the New Democratic Party, and all MPPs in the Province of Ontario.

Our strength is our community.

Page 65 of 150

REPORT TO COUNCIL CLERK’S DEPARTMENT

BACKGROUND: Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Committee of the Whole Meeting of May 7, 2019, Council was presented with the details of the Development Charges background study that is underway. Gary Scanland, Watson and Associates pointed out the changes and uncertainties with respect to Bill 108. Councillor Sutherland served a notice of motion to express Council’s concerns about the impact of Bill 108. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on. FINANCIAL/STAFFING IMPLICATIONS: Not at this time. ATTACHMENTS: n/a Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

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REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT

AGENDA DATE:

May 21, 2019

REPORT DATE:

May 13, 2019

SUBJECT:

Subdivision Compliance

RECOMMENDATION: THAT Council adopt the recommendation from the Development Services Committee that Development Services staff work through Public Services to contract a professional engineering firm in accordance with the Township procurement policy, that can assist with providing short term and on-going engineering services to support Township staff with subdivision and condominium compliance. BACKGROUND: At the April 29, 2019 Development Services Committee meeting the Director provided further details on the challenges of ensuring compliance with the various subdivision agreements. Development Services staff have begun reviewing the status of the plans of subdivision which are currently final approved and under construction in the Township. There are 5 plans of subdivision that currently have final approval and are fulfilling conditions of a subdivision agreement in the Township:     

Lyon’s Landing (2004 agreement – but dates back to the early 1980s)* Valleyview Estates (2012) Sandstone Shores (2014) Willowbrook (2016) Applewood (2016) *Dates indicate the year the subdivision/condominium agreement was entered into.

Each agreement was prepared by the Township solicitor and due to the timeframe of development has slightly different conditions that each Owner of the development must comply with. As is typical in rural municipalities, plans of subdivisions & condominiums in the Township take longer to reach build out and have works assumed than in nearby urban communities. Over the past year Public Services Staff and Development Services Staff have been working closely with a number of residents who have expressed frustrations at the time it has taken for the completion of certain works within their development. Staff have been working with residents of Lyon’s Landing and the Developer, Ms. Garrison, to work through issues in that plan of subdivision. Most recently staff have been made aware of residents’ concerns with Valleyview Estates. While the Municipality has the clear responsibility of exercising its authority under the subdivision/condominium agreement, where there has been multiple sales of properties within an unsummed plan of subdivision, there are instances where certain works that become the responsibility of the purchaser and not the original developer. Each matter requires research and individual responses. Staff will continue to work with residents who express concerns or frustrations about specific matters within each development. Staff will also continue to exercise the 1 Our strength is our community.

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REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT

Municipal authority as outlined in these agreements through our normal work, such as the issuance of building permits. Reviewing plans of subdivision/condominium to ensure conformity is a larger and more significant undertaking that involves substantial staff time from Development Services staff, Public Services Staff and Treasury Staff, especially as each development was developed at a different time, under different conditions and subdivision/condo agreements. Due to staff changes, current Development Services staff have to complete extensive file searches in order to establish the file history and compliance with conditions of the agreements. There are times when staff need to seek legal advice and contact professionals who completed studies and provided peer review services (e.g. hydrogeology & environmental). It is noted that there are 4 other plans of subdivision/condominiums which are draft approved and are working through fulfilling draft plan conditions. Once those developments have obtained final approval, they will also need to be managed through the detailed construction process. Some developments will require extra resources to ensure conformity with both engineering and environmental conditions. Many of the responsibilities relating to subdivision/condominium agreement compliance are engineering functions. While the Public Services Department has been fulfilling the engineering review functions on existing plans of subdivision/condominiums, they are not currently resourced to provide these functions on an on-going basis. With the Township projected to experience population growth and interest in development projects, it is anticipated that the demand for engineering services related to development review and subdivision/condominium agreement compliance will continue. As this work related to subdivision/condominium compliance is intermittent, it is recommended that the Township contract the services of a professional engineering firm to assist with short-term development review at this time, but that the Township also consider issuing a request for services from a company that could provide both development engineering services and environmental peer review services in the near future. Having this additional contracted resource would assist Township staff in developing a more pro-active process focusing internal resources on project management of these development and would assist in ensuring new developments start and remain in compliance throughout the lifetime of the project. FINANCIAL/STAFFING IMPLICATIONS:  Costs for contracted engineering services can be directly invoiced to the Developer under terms of existing subdivision/condo applications & agreements.  It is recommended through the later half of 2019-2020 that a request for services for professional engineering and environmental review services be issued in accordance with the Township procurement policy to assist with fulfilling conditions of subdivision/condominium agreements and draft plan conditions on a go-forward basis. ATTACHMENTS: Attachment 1 – Currently Active Plans of Subdivision & Condominiums (March 2019) Submitted/approved by: Claire Dodds, Director of Development Services

2 Our strength is our community.

Currently Active Subdivisions and Condominiums (March 2019)

#1. Marshall Subdivision (5 lots)

#8. Hartington Subdivision (13 lots)

#12 Cranberry Cove Condominium (13 units)

#13 Shield Shores Condominium (17 units)

#10 Johnston Point Condominium (15 units) #11 Applweood Condominium (22 units)

#14 Pine Point Condominium (4 units)

#6. Ouellette Subdivision (15 lots)

#9. Sandstone Shores Subdivision (10 lots)

#2. Valleyview Estates Subdivision (21 lots)

#4. Brett Campbell Subdivision (24 proposed)

Legend

#3. Willowbrook Subdivision (7 lots)

#5. Collins Lake Subdivision (51 lots)

1:77,000

Kilometers 8

Subdivisions/Condos #7. Lyons Landing Subdivision (57 lots)

Application Stage

application in process draft approved final approved no application

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Page 69 of 150

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT

AGENDA DATE:

May 21, 2019

REPORT DATE:

May 13, 2019

SUBJECT:

Lot Grading & Drainage for New Lots Created by Severance

RECOMMENDATION: THAT Council adopt the recommendation of the Development Services Committee and recommend that the Committee of Adjustment impose conditions requiring the preparation of lot grading and drainage plans, and related agreements, for the creation of new lots and to direct staff to contract services of an engineering firm to peer review the grading plans for the purpose of clearing conditions. BACKGROUND: The Development Services Committee reviewed and discussed lot grading and drainage for new lots created by a severance at their meeting on April 29, 2019. The Township Official Plan provides (7.1 (o)) the Municipality to impose conditions to the approval of severances, including an agreement that may be registered on title. The South Frontenac Committee of Adjustment regularly imposes conditions relating to the development of a new lot that include servicing considerations, road widenings, access, zoning, etc. Under the Planning Act (s. 51(24)), there are a number of considerations that must be taken when considering the creation of new lots. The Planning Act requires the Committee of Adjustment in making their decision to consider the health, safety, convenience and welfare of present and future inhabitants of the municipality. The lot must be reviewed for its suitability for the purposes it is being created and conservation of natural resources and flood control. It must also be reviewed in relation to the grades and elevations of the highway. Consideration must also be given to the restrictions on the proposed lot and for any buildings or structure proposed to be erected on it and the impact, if any on adjoining land. The Provincial Policy Statement also directs municipalities to plan for stormwater management to minimize risk to human health, safety and property damage. One of the ways the Township can address these responsibilities in lot creation is by requiring a lot grading and drainage plan to be prepared by a Professional Engineer or Ontario Land Surveyor at the time of consent, and to require a brief development agreement be registered on title at the time of approval of the new lot. If specific development plans are not known at the time of consent, alternatively, the preparation of a lot grading and drainage plan can be a requirement of a development agreement (see attached sample). By registering an agreement on title, it acts as a warning clause for future purchasers regarding the requirement to prepare a grading plan and the deposit that is required by the Township for grading. Increasingly, new lots that are being created have more challenges and restrictions associated with developing them. They may be near a natural heritage feature (wetland), on a low point of land, or infilling adjacent to an existing lot. Erratic rain/flooding events are occurring more frequently in the area. Being pro-active to ensure new lots have considered lot grading and drainage at the time of creation 1 Our strength is our community.

Page 70 of 150

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT

assists in protecting the health, safety and property damage for the new home owner and surrounding properties.pro FINANCIAL/STAFFING IMPLICATIONS:  It is recommended that Development Services Department contract services from a professional engineering firm to review the lot grading and drainage plan. Lot grading and drainage plans must be reviewed by either an engineer or Ontario Land Surveyor. Staff in Development Services are not qualified to complete such a review and Public Services engineering staff are not resourced to take on this additional function.  Development Services staff would work with Public Services staff to obtain professional engineering services, in accordance with our Procurement Policy.  Initially, any engineering review would be directly invoiced to the Owner and would be required to be paid prior to the release of the grading security ($3000).  Development Services will review the invoices and the demand for engineering services over the next year and may recommend the Building By-law be updated to include a standard lot grading review fee to be paid at the time the lot grading plan is submitted. ATTACHMENTS: Attachment 1 – Sample Development Agreement Submitted/approved by: Claire Dodds, Director of Development Services

2 Our strength is our community.

Page 71 of 150

SAMPLE DEVELOPMENT AGREEMENT THIS AGREEMENT made in triplicate this XX day of _______, 2019. BETWEEN:

(hereinafter called “The Owner”) OF THE FIRST PART;

AND (hereinafter called the “TOWNSHIP”) OF THE SECOND PART; WHEREAS the Owner is the owner of property located, (hereinafter called the “Owner’s Property”) being more particularly described in Schedule “A” attached hereto; AND WHEREAS the Owner is eligible to build one single family residence on the Owner’s property; AND WHEREAS prior to the construction of said single-family residences it was necessary to obtain a consent respecting the Owner’s property; AND WHEREAS the South Frontenac Township Committee of Adjustment, pursuant to a Decision dated XXXXX, approved of the necessary consent relating to the Owner’s property, subject to certain conditions; AND WHEREAS pursuant to said Decision of the South Frontenac Township Committee of Adjustment dated XXXX, the Owner was required to enter into this development agreement with the Township; AND WHEREAS the Township is authorized to enter into this development agreement pursuant to subsections 53 (12) and 51 (26) of the Planning Act, R.S.O. 1990, as amended. NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows:

The Owner is the registered owner in fee simple of the property, being more particularly described in Schedule “A” attached hereto.
The Owner agrees that prior to the Township issuing a building permit for the

Page 72 of 150

construction of a single-family dwelling on the severed lands, the Owner shall provide a Grading and Drainage Plan prepared by a licensed Ontario Land Surveyor or a Professional Engineer that addresses at a minimum and without limitation existing and proposed grades, well and septic locations and existing and proposed drainage patterns to the satisfaction of the XXXXX. 3. The Owner shall at the time of the Township issuing a building permit, deposit three thousand dollars ($3,000) with the Township as a drainage deposit for the Owner’s property. Such deposit shall not be refunded to the Owner by the Township until all requirements of this agreement have been completed to the satisfaction of the Township. 4. Any cost for the Township to peer review the Grading and Drainage Plan by a professional engineer shall be directly invoiced to the Owner and shall be paid prior to the refund of the drainage deposit for the Owner’s property. 5. So as to allow the Township to confirm compliance with the covenants and agreements herein, the Owner covenants and agrees with the Township that they will provide to the Township a building location survey of the Owner’s property, which survey shall confirm the location of the “as built” dwelling, and Lot Grading Certificate, as prepared by a licensed Ontario Land Surveyor or a Professional Engineer, such survey and lot grading certificate to be in a form so as to allow the Township to confirm compliance with the previously approved Grading and Drainage Plan. 5. This agreement shall be registered against the title to the Owner’s property and the Township shall be entitled to enforce its provisions against the Owner and any or all subsequent owners of the Owner’s property. 6. If the Owner fails or refuses for any reason to comply with any requirements of this agreement, the Owner shall be in default and the Township may, on seven (7) days’ notice, require the Owner to remedy the default, failing which the Township may, without further notice and without prejudice to any other rights and remedies available to it, do such things and perform such work as is necessary to rectify the default. 7. Any account rendered by the Township for work done shall be paid by the Owner within thirty (30) days of the day of billing, and, in the event of failure to pay, interest shall be charged on the amount outstanding at the rate of one and a quarter percent (1.25%) per month (15% per annum) on the first day of each calendar month thereafter in which default occurs. Any payments received on accounts rendered shall be applied first to any outstanding interest, which may have accrued, and the balance shall be applied to reduce the principal amounts outstanding. 2

Page 73 of 150

If the Township incurs any expense arising out of the terms of this agreement the same may be recovered in like manner as municipal taxes or by action pursuant to Section 427 of the Municipal Act, 2001, SO. 2001, c.25, as amended.
All costs necessary to fulfil any condition of this agreement, and all costs incurred by the Township in connection with the preparation, execution and registration of this agreement shall be paid by the Owner.
This agreement shall ensure to the benefit of and be binding upon the personal representatives, successors and assigns of the parties. IN WITNESS WHEREOF the parties hereto have executed this agreement. SIGNED, SEALED & DELIVERED )

Per:_________________________ ) Per:_________________________ )

in the presence of ) ) ) ) ) ) ) )

Per:__________________________

Page 74 of 150

SCHEDULE “A” The legal description of the Owner’s property is as follows:

Page 75 of 150

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT REPORT DATE: AGENDA DATE:

May 13, 2019 May 21, 2019

SUBJECT:

Angela Black Road Closing and Transfer Inquiry 642 Burridge Road, Pt Lot 23, Concession 8 N, District of Bedford, Township of South Frontenac

RECOMMENDATION That Council consider the closing and transferring ownership of a portion of unopened road allowance that transects the northeast corner of a property located at 642 Burridge Road.

PURPOSE The purpose of this report is to provide background information necessary to enable Council to provide direction to staff regarding the closing of a portion of an unopened road allowance in the Township.

BACKGROUND Attachment #1 is a location map indicating the parcel fabric showing the location of the property addressed as 642 Burridge Road and to purchase approximately 66 feet over the unopened road allowance in order of accommodate access to lands that are farmed by the owners of 642 Burridge Road to the east of the road allowance. The owner will be submitting a consent application in the near future for the request to sever approximately 70 acres of land from the neighbouring property to the east labelled as “O” to be merged with the property at 642 Burridge Road. Angela Back submitted an application for the road closing request on April 7, 2018 which was not processed by planning staff at that time. The request in the initial application noted that the road allowance request was for the purchase of 300 feet +/-. The reason for requesting the road closing was to merge farmland lands that were separated by the municipal road allowance that have always been farmed together. According to the applicants, the owners of 642 Burridge Road have been crossing the Township Road allowance to access the lands they farm on the east side of the municipal road allowance for 150 years. The owner of 642 Burridge Road has undertaken previous discussions with the owner of the lands to the east to purchase approximately 70 acres for the purpose of cutting wood and providing additional lands for the purpose of providing hay for cattle. The purchase of a portion of the Township road allowance is required in order to be able to legally merge the 70 acres with the property located at 642 Burridge Road. This road allowance does not provide access to water within immediate proximity to the subject lands, but it eventually accesses Bob’s Lake, 3.74 km north of the subject property. While Ms. Black previously applied to have 300 feet of the road allowance added to the 642 Burridge Road property, she is now requesting that only a 66 foot portion of the road allowance be transferred from the Township in order to merge the 70 acres of farmland to the east with the lot. The 66 feet they are requesting

Page 76 of 150

to purchase is where the owners currently cross the unopened Township road allowance. While technically, having ownership of a 66 foot portion of the right of way would provide Ms. Black with the land needed in order to be able to legally merge the 70 acres with the 642 Burridge Road property it does not represent good planning for the subject lands. Staff have concerns that only transferring a 66 foot portion limits the options for access between 642 Burridge Road and the 70 acres of land they propose to enlarge it. The same concerns exist with only transferring 300 feet of the unopened road allowance. Ideally, from a staff perspective the entire portion (approximately 1000ft) of the unopened road allowance between 642 Burridge Road and the 70 acres of land from the east (Attachment 2) would be closed and transferred to Ms. Black. Closing the entire portion of the unopened road allowance between these lands would ensure orderly development from a Planning perspective and would ensure that the owner of 642 Burridge Road has direct control over the lands in between the 2 parcels of land they are farming. Staff are asking for direction as to whether Council is supportive of stopping up, closing and transferring a portion of the road allowance to Ms. Black in order to facilitate a future lot addition severance. Staff are also asking for Council’s direction regarding the appropriate length of the portion to transfer. Staff are requesting Council’s direction on the length of the portion of road allowance to be transferred to Ms. Black. If Council is supportive of the request, the applicant will be required to pay $3,000.00 for a deposit and survey costs including the requirement to advertise, hold a public meeting and proceed with the passing of the by-law. At the rate of $0.21 per square foot, the sale price of the road allowance for the different scenarios is outlined below:   

66 foot long portion of the road allowance x 0.21 per sq foot = $914.00 300 foot long portion of the road allowance x 0.21 per sq foot = $4,158.00 1000 foot long portion of the road allowance x 0.21 per sq foot = $13,860.00

The purchase price of the road allowance is subject to HST. If Council is supportive of the request and provide direction as to the length of the portion to transfer, staff can begin the process to stop up and close the portion of the road allowance that crosses 642 Burridge Road. Consistent with the Township’s Notice By-law and the Municipal Act the municipality will advertise a public meeting and contact the property owner to the east of the portion of the unopened road allowance that Council may be willing to sell in order to determine if they are interested in purchasing the eastern half (33 feet).

FINANCIAL and STAFFING CONSIDERATIONS Staff time to prepare reports, advertising, hold a public meeting and liaise with lawyers involved in the transfer.

ATTACHMENTS Attachment #1 – Location Map – 642 Burridge Road Attachment #2 – Proposed 66’ Purchase of the Road Allowance Submitted by: Trudy Gravel, CPT, AMCT, Planner, Township of South Frontenac Approved by: Claire Dodds, MCIP, RPP, Director of Development Services, Township of South Frontenac

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Page 77 of 150

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Report to Council Development Services - Planning Staff Report to Council Report Date:

May 14, 2019

Application No:

Site Plan Control Application SP-01-19-B

Owner:

Trevor Tucker (Angus Laidlaw)

Location of Property:

Part of Lots 27 & 28, Concession 7, Parts 1-4 13R-11231, District of Bedford, Township of South Frontenac, municipally known as 688 Dewitt Lane Purpose of Application: Review of Application for Site Plan Agreement – Parking Area and Dock to Provide Access to Properties on Mica Island, Bob’s Lake Date of Public Meeting: May 21, 2019

Summary of Recommendation It is recommended that South Frontenac Council pass a by-law for Council to enter into a Site Plan Control Agreement with Trevor Tucker for the proposed parking area and dock to provide access to properties on Mica Island, Bob’s Lake.

Purpose of the Report The purpose of this report is to request that Council enter into a Site Plan Control Agreement with Trevor Tucker for the development of a proposed parking area and dock to provide access to properties on Mica Island, Bob’s Lake. The report includes a copy of the site plan control application, site plan drawings of the subject property, site plan control agreement and site plan by-law.

Background The subject property consists of 1.2 acres of land with approximately 52 metres of frontage along Dewitt Lane and fronts onto Bob’s Lake and Michael’s Creek Marsh. The property was severed from a 9.6 acre parcel of land through consent application S-76-18-B which received provisional approval on September 13, 2018. The property was rezoned on November 6, 2018 from the Residential Limited Service Waterfront (RLSW) Zone to the site specific Residential Limited Service Waterfront (RLSW-121) Zone to meet the condition of the consent application. The site plan application was submitted on March 11, 2019 and has been reviewed by the Rideau Valley Conservation Authority and Township Planning Staff.

Discussion The applicants currently each own half of Mica Island on Bob’s Lake with existing cottages that were built in 1907 and 1982. The properties are water-access only lots and had no formalized mainland access. The applicants, Angus and Campbell Laidlaw, are establishing a permanent mainland access for their water access properties on Mica Island. The properties did not previously have land or mooring facilities on the mainland from which they had access from. As per Section 5.7.7(iii)(d) of the Official Plan for Water Access Lots, there is the requirement that mooring facilities on the mainland are available to permit parking of automobiles and shall be owned and tied in perpetuity to the water access only lot and be zoned for parking and docking facilities only. The applicants have worked with the current owner of the subject lands, Trevor Tucker, to process the consent, zoning by-law amendment and site plan application for the development of a site for private parking with an access path to docking facilities at the water.

Page 80 of 150

Report to Council Development Services - Planning Agency Analysis and Comments The Rideau Valley Conservation Authority reviewed Consent Application S-76-18-B, Zoning By-law Amendment Application Z-18-14-B and Site Plan Control Application SP-01-19-B and provided their input and comments for each application. The RVCA comments have been incorporated into the Site Plan Control Agreement and Site Plan Drawings. The Planning Department is satisfied that the site plan drawings and agreement meet the requirements of the Zoning By-law for the property located in the Site Specific Residential Limited Service Waterfront (RLSW-121) Zone. KFL&A were not required to be circulated in review of this proposal as no dwelling is permitted to be constructed on the property.

Recommendation It is recommended that By-law No. 2019-35 to authorize the Mayor and Clerk to enter into the Site Plan Control Agreement with the owner, Trevor Tucker, for land described as Part of Lots 27 & 28, Concession 7, Parts 1-4 13R-11231, District of Bedford, Township of South Frontenac, municipally known as 688 Dewitt Lane, be passed. Submitted by: Trudy Gravel, CPT, AMCT, Planner, Township of South Frontenac Approved by: Claire Dodds, MCIP, RPP, Director of Development Services, Township of South Frontenac Attachments:

Site Plan Application
Site Plan Drawings
Site Plan Control Agreement
Site Plan By-law 2019-35 (under By-laws in agenda)

Page 81 of 150

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The walking path is to remain clear of obstructions. The path surface will not be treated, but will remain as natural ground-cover.
All parking and docking facilities are provided for the exclusive benefft of the two water access resdiential lots located on Mica Island.
This is drawirx;) was prepared using a combination of aerial imagery, GIS data, and survey data. While every effort is made at accurate measurements, we do not claim that the measurements

shown can substitute for survey data. Revmion History: 1 - Draft lssued for client review 20/02/2019

FOTENN Planning + Design Created By: MW Flevewed By: MK Date: 16/01/2019

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Page 89 of 150

108-6 CataraquiStreet Kingston, ON K7K 127

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FOTENN Planning + Design Created By: MW Reviewed By: MK Date: 16/01/2019

KINGSTON

108-6 CataraquiSteet Kingston, ON K7K IZ7 T 613.542.5454

Page 90 of 150

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Page 91 of 150

SITE PLAN AGREEMENT Made this ___________ day of ___________________, 2019 BETWEEN: TREVOR TUCKER Hereinafter called the “Owner” OF THE FIRST PART -andTHE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Hereinafter called the “Municipality” OF THE SECOND PART WHEREAS the Owner is the registered owner in fee simple of certain lands located in the Township of South Frontenac (the “Lands”); AND WHEREAS it was a condition of consent that the Owner enter into this site plan agreement with the Municipality on the terms set out; AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act; NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows: 1.

The Owner covenants that the Owner is the Owner in fee simple of the Owner’s lands Described in Schedule “A” attached hereto.

The Owner covenants and agrees with the Municipality as follows: 2.1

General 2.1.1

That no development beyond that approved through zoning by-law amendment No. 2018-74 will be permitted within the 30 metre restrictive area from the high water mark, except as approved by the the Municipality.

2.1.2

That development shall be in accordance with the Site Plan prepared by Fotenn Planning + Design, attached hereto as Schedule “B”.

2.1.3

That the uses on the subject property are limited to private car parking, access pathway and a boat dock for shoreline access to properties located on Mica Island.

2.1.4

The parking area shall be constructed and maintained at a minimum of 30 metres from the highwater mark.

2.1.5

The access pathway is constructed and maintained to a maximum width of 1.5 metres wide. The Owner shall ensure that no trees are removed in order to construct the pathway except as specified on the Planting Plan prepared by Angus Laidlaw and attached on Schedule “B”.

Page 92 of 150

2.2

2.3

2.1.6

The four parking spaces identified on the Site Plan Drawing prepared by Fotenn Planning + Design are constructed with the dimensions of 2.7 metres by 6.0 metres and are maintained in the location as shown on Schedule B.

2.1.7

That the dock is constructed and maintained as per the Site Plan Drawing and that approval has been provided from Rideau Valley Conservation Authority.

2.1.8

That any in-water construction and maintenance of the dock shall not occur between March 15th and July 15th to ensure that there is no interference with spawning of fish.

2.1.9

The two-stage dock is constructed to ensure that there is sufficient length to extend beyond the cattail fringe with the total area of the dock not exceeding 300 ft2. The dock shall not be constructed with pressure treated wood and shall be made from environmentallyfriendly materials.

Environmental Protection 2.2.1

That sediment and erosion controls between the construction area and Bob’s Lake/Michael’s Creek Marsh are to be installed prior to the initiation of the work and is to remain in place until the site has been allowed to regenerate and vegetation has been re-established to the satisfaction of the Rideau Valley Conservation Authority.

2.2.2

That all materials from construction (including excess soil) will be disposed of 30 metres or more from the normal highwater of Bob’s Lake and the Michael’s Creek Marsh at a proper disposal site.

2.2.3

That the vegetated buffer, within the 30 metre setback from the highwater mark, is maintained and enhanced where possible.

2.2.4

The Owner shall apply for a permit in the event that any work is to be undertaken along the shoreline of Bob’s Lake or within Michael’s Creek Marsh or within the 120 metre adjacent from Michael’s Creek Marsh. Permits are required from the Rideau Valley Conservation Authority in accordance with Ontario Regulation 174/06 (Development, Interference with Wetlands and Alteration to Shorelines and Watercourses) prior to any development on the property.

Limited Services 2.3.1 That the Municipality does not maintain or repair and will have no obligation to maintain or repair the private lane that provides access to the Lands or to perform or provide any other municipal services normally associated with public highways within the municipality. 2.3.2

That the Municipality will not be responsible for any loss, damage, or injury, whether direct or indirect, arising from the inability to access the Owner’s lands because of the Owner’s failure to properly maintain the private lane, and the Owner will indemnify and save harmless the Municipality, its councilors, officers, employees and agents from and against all claims, losses, damages, liabilities, costs and expenses (including legal fees and disbursements) which may be made or brought against the Municipality as a result thereof.

Page 93 of 150

3.0

This agreement shall be registered against the title to the Lands and the Municipality shall be entitled to enforce its provisions against the Owner and any or all subsequent owners of the Lands.

4.0

If the Owner fails or refuses for any reason to comply with any requirements of this agreement, the Owner shall be in default and the Municipality may, on seven (7) days’ notice, require the Owner to remedy the default, failing which the Municipality may, without further notice and without prejudice to any other rights and remedies available to it, do such things and perform such work as is necessary to rectify the default.

5.0

Any account rendered by the Municipality for work done shall be paid by the Owner within thirty (30) days of the day of billing, and, if the Owner fails to pay, interest shall be charged on the amount outstanding at the rate of one and one quarter (1.25%) per months (15% per annum) on the first day of each calendar month following the date the account was due. Any payments received on accounts rendered shall be applied first to any outstanding interest, which may have accrued, and the balance shall be applied to reduce the principal amount outstanding.

6.0

If the Municipality incurs any expense arising out of the terms of this Agreement, the Municipality may recover the amount in like manner as municipal taxes or by action, pursuant to Section 42.7 of the Municipal Act.

7.0

All costs necessary to fulfill any condition of this agreement, and all costs incurred by the Municipality in connection with the preparation, execution, registration or enforcement of this Agreement shall be paid by the Owners.

8.0

This Agreement shall ensure to the benefit of and be binding upon the personal representatives, successors and assigns of the parties IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals as of the day and year first written above.

SIGNED, SEALED AND DELIVERED In the presence of:

WITNESSS

TREVOR TUCKER

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Per:

RON VANDEWAL – MAYOR

ANGELA MADDOCKS – CLERK

Page 94 of 150

SCHEDULE “A” THE LANDS PART OF LOTS 27 & 28, CONCESSION 7, PARTS 1-4 13R11231, GEOGRAPHIC TOWNSHIP OF BEDFORD, TOWNSHIP OF SOUTH FRONTENAC, COUNTY OF FRONTENAC MUNICIPAL ADDRESS 688 DEWITT LANE

Page 95 of 150

SCHEDULE “B” DRAWING LIST SITE PLAN DRAWING

PART LOT 27 & 28, CONCESSION 7, 13R-11231 PARTS 1-4, PREPARED BY FOTENN PLANNING + DESIGN, DATED JANUARY 16, 2019, REV. 1 DRAFT ISSUED FOR CLIENT REVIEW, DATED FEBRUARY 20, 2019

SITE PLAN DRAWING

PLANTING PLAN, PART LOT 27 & 28, CONCESSION 7, 13R-11231 PARTS 1-4, PREPARED BY FOTENN PLANNING + DESIGN, DATED JANUARY 16, 2019, REV. 1 DRAFT ISSUED FOR CLIENT REVIEW, DATED FEBRUARY 20, 2019, PLANTING PLAN PREPARED BY ANGUS LAIDLAW

Page 96 of 150

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT REPORT DATE:

May 16, 2019

AGENDA DATE:

May 21, 2019

SUBJECT:

Road & Property Exchange Norman Road at Perth Road (Spicer/Postma) Pt Lot 25, Conc. 14,and part of Norman Road, Registered Plan 1451, District of Loughborough, Township of South Frontenac

RECOMMENDATION THAT Council pass By-law 2019-31 to purchase lands described as Part Lot 25, Concession 14, being Part 2 on 13R21964, and to authorize the Mayor and Clerk to complete the transaction on behalf of the Township; and THAT Council pass By-law 2019-32 to dedicate Part 1 on RP13R13913, Part Lot 25, Concession 14, Geographic Township of Loughborough, municipally known as the travelled portion of Norman Lane to be a common and public highway; and THAT Council pass By-law 2019-36 to stop up, close and transfer ownership of a portion of an unopened road being a portion of Norman Road described as Part 1, RP 13R21964, Part of Norman Road, Registered Plan 1451, Geographic Township of Loughborough, and transfer it to the abutting property owner to the south in Part 5, RP 13R16357, Part Lot 25, Concession 14, Geographic Township of Loughborough, concurrently with the realignment of Norman Road and the acquisition of Part 2, Reference Plan 13R21964 from the abutting property owner to the north.

BACKGROUND At the September 4, 2018 meeting, South Frontenac Council approved a request to stop up, close and sell a portion of an unused road that is part of the Norman Plan of Subdivision (RP 1451) and, in turn, purchase land for use as a road at the current intersection of Norman Lane with Perth Road (Attachment 1) and direct staff to proceed with engaging a surveyor for the purposes of this transaction. Through 2018, staff worked with the surveyor to prepare reference plan 13R21964 (Attachment 2) consistent with the previous discussion with the needs of the Norman Subdivision, and two abutting property owners, the Spicers and the Postmas. The proposed exchange includes the sale and transfer of a portion of Norman Road which was land dedicated to the Township in the past as part of Norman Subdivision, however the municipality had never assumed the road, nor maintained it. The access to Norman Subdivision was established as a private lane that for the most part aligns with the unopened road known as Norman Road in the Norman Subdivision. Mr. Spicer wishes to purchase the unopened portion of the “jog” (surveyed as Part 1 of RP1321964) of Norman Road adjacent to his property (5 Norman Lane) for the purpose of building a garage. The traveled portion of Norman Lane at the

Page 97 of 150

intersection of Perth Road crosses land owned by the Postmas (surveyed as Part 2 of RP1321964). Copies of previous reports received from Council on this matter are listed in Attachment #3.

ANALYSIS This property exchange is beneficial to all parties involved. By acquiring the jog of Norman Road (Part 1 of RP1321964), the Spicers acquire the land they are using to access their property at 5 Norman Lane and have additional land required to construct a garage. The Postma’s are selling land to the Township that includes the travelled portion of Norman Lane. Through this exchange of land the Township is able to establish the travelled portion of Norman Lane by acquiring Part 2 of RP1321964, thereby establishing access to Norman Subdivision at a perpendicular access onto the public road which provides proper sight lines and safe ingress/egress. The property exchange involves passing of 3 by-laws:

A by-law to authorize Council to purchase the portion of land from the Postmas to re-align the road; and
A by-law to dedicate the travelled portion of Norman Lane to the Township; and
A by-law to stop up, close and transfer a portion of the Norman Road to the Spicers.

FINANCIAL and STAFFING CONSIDERATIONS No change from that which was presented in the original report:  The Spicers’ have provided a payment to the municipality of $3,146.00 to purchase Part 1 of RP13R21964  The municipality will pay the Postmas $3,146.00 to buy the portion of his property for the new road alignment  Registration cost will be divided equally between Spicer and the municipality.

ATTACHMENTS Attachment #1 – Location Map Attachment #2 – Reference Plan 13R21964 (Norman Road Exchange) Attachment #3 – Report Dated April 26, 2018 from Lindsay Mills & September 1, 2018 from Mark Segsworth Submitted by: Claire Dodds, MCIP, RPP, Director of Development Services Approved by: Wayne Orr, CAO

Norman Road Exchange - Spicer/Postma

Legend Assessment Parcels Citations

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WGS_1984_Web_Mercator_Auxiliary_Sphere © Latitude Geographics Group Ltd.

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0.5 Kilometers

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Notes

Page 98 of 150

1: 9,028

Page 99 of 150

SCHEDULE CON/PLAN

PART

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PART OF NORMAN ROAD

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PLAN OF SURVEY OF PART OF LOT 25 CONCESSION 14 AND PART OF NORMAN ROAD REGISTERED PLAN No. 1451 TOWNSHIP OF SOUTH FRONTENAC

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THIS SURVEY AND PLAN ARE CORRECT AND IN ACCORDANCE WITH THE SURVEYS ACT, THE SURVEYORS ACT, THE LAND TITLES ACT AND THE REGULATIONS MADE UNDER THEM.

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THE SURVEY wAS COMPLETED ON THE 13TH DAY OF FEBRUARY, 2019

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NOTE & LEGEND: BEARINGS SHOWN HEREON ARE GRID BEARINGS DERIVED FROM GPS OBSERVATTONS AND ARE RELATED TO UTM ZONE 18, (75 WEST LONGITUDE) NAD83 (CSRS) (20100). COMPARISONS SHOWN IN BRACKETS ARE TO ASTRONOMIC BEARINGS

ALL DISTANCES SHOWN HEREON ARE HORIZONTALGROUND DISTANCES. GRID DISTANCES CAN BE CALCULATED BY MULTIPLYING THE GROUND DISTANCES SHOWN ON THE PLAN BY THE COMBINEDSCALE FACTOR OF 0.999735.

INTEGRATIONCOORDINATETABLE OBSERVED REFERENCE PO|NTS(ORPS) DERIVED FROM GPS OBSERVATIONS USING REAL TIME NE’HNORK(RTN)BASE AND ROVER BASELINES COORDINATES TO URBAN ACCURACYPER SEC. 14- (2) OF O.REG. 216/10 ,1

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SURVEY MONUMENTPLANTED SURVEY MONUMENTFOUND SHORT STANDARD IRON BAR STANDARD IRON BAR IRON BAR ROCK POST ROCK BAR wITNESS CALCULATED SET MEASURED LESLIE M. HIGGINSON O.L.S. D.C. SMITH O.L.S. SMITH & SMITH O.L.S. RALPH F. GRANDER O.L.S. REGISTERED PLAN No. 1451 PLAN 13R—13913 PLAN 13R—787o PLAN 13R—15357 EXPROPRIATION PLAN ER817133

/ / Z

C SSIB (1407)

SS|B’S

WERE PLANTEDWHERE OVERBURDEN

WAS INSUFFICIENT TO SET S|B’S

ALL SURVEY MONUMENTS SET ARE IBS UNLESS OTHERWISE NOTED

DATED FEBRUARY 20, 2019

LESLIE M. HIGGINSONSURVEYING Ltd. IO54 GARDINERS ROAD KINGSTON, ONTARIO K7P IR7 (613) 389—7986 (fc1x)389—5578 or IeS|ie@ImhIgginSon.com

FILE:

LO’H 14-25

LMH1442GNDC RPLAN

Page 100 of 150

‘<^1>

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REPORT TO COUNCIL PLANNINGDEPARTMENT

TuwaimjrlC -9B&.2018

AGENDA DATE: May 1, 2018 REPORT DATE: April 26, 2018 SUBJECT: Proposed RoadAllowanceTrade: Partof Lot25, Concession XIV, District of Bedford: Splcer/Postma

RECOMMENDATION: It is recommended that Council receive the Planning Report dated April 26, 2018, and consider a request to ctose and sell a portion of an unused road altowance and, in turn, purchase land for use as a road in the District of Bedford.

BACKGROUND: Tha purpose of this report isto providethe backgroundinformation necessaryto enable Council to consider a trade of land that wouU accommodate proper access from Norman Lane onto Perth Road.

Property-owners (Mr. and Ms. Spicer) at the comer of Perth Road and Norman

Lanehave requested to knowwhetherCouncilwoufclagreeto sell them a portton of a Township-ovmed road allowance that abuts their land. Attachment #1 hereto

showsthe location ofthe subject landandAttachment#2 showsthe portton of road attowancethatwouldbe ctosedandacktedto the Spteer property. This existing road allowance is land that was dedicated to the Township in the

pastas part ofthe NormanSubdivision,however,the munfcipalityhas not assumed the road nor maintained it. As seen on the attachments, the road

allowancejogs nearItsentranceonto Perth Road.Apparentlythis wasthe expectedalignmsntofthe roadat the time the subcKvistonwasdevetoped. In reality, the access onto Perth Road avoids this too andtravels straight onto the public road over private property as illustrated on the aerial photo on Attachment

#3 - the portion to be purchased. The Spicers wish to purchase the unused jog portion of the road allowance to accommodate a proposed garage.

ANALYSIS: As the parcelfabricattachmentsillustrate, if the road altowanceis sold as requested, there wouldbe no legalaccessinto the Norman subdivision properties sincethe actual travelled portion is over private land. However, this land is owned by John Postma who has agreed to transfer ownership to the Township to maintain the legal access onto Perth Road. Thus,a

trade of land hasbeen agreedto in principle. The PublicWorksDepartment agrees that this proposed perpendicular access arrangement onto the publte road is ideal to establish proper sight lines and safe ingress and egress. Staff are seeking direction as to whether Council has any objections to the closure and transfer of this “jog” portion of the road altowance and the purchase of land for the new access. Council policy related to the sate of closed Township

roadswould result in a total price at $3,146.00 The process forthistradeof land wouktbe asfollows: Spicerspaythe municipality$3,146.00to purchasethe ‘jog’ road allowance,

The municipalitypays Postma$3, 146.00to buythe portion of his property for the new road alignment, Costs for surveying and registration are divided equally between Spicer and the munkslpallty.

Page 101 of 150

FINANCIAL/STAFFINGIMPLICATIONS: There would be costs to the Township to cover surveying and legal costs for registration.

ATTACHMENTS: Attachment #1 - shows the location of the subject land.

Attachment#2 - showsthe location ofthe subject road allowanceto beclosed. Attachment#3 - is anaerial photo showingthe actual travelled route and portion to be purchased. Approved by: Llndsay Mills Prepared/Submitledby: Llndsay Mills Submitted/approved by: Lindsay Mill* SpicerPostmafloadCiosureReport

Prepared by: Undsay Mills,

Page 102 of 150

ATTACHMENTS

Page 103 of 150

ATTACHMENT #2

POSTMA PROPE .Y

8PICER PROPERTY ‘~7A

Page 104 of 150

ATTACHMENT #3

Page 105 of 150

REPORTTO COUNCIL

^*^£i?

PUBLIC WORKS DEPARTMENT

^ YEARS STRONG ‘998-2ai8

AGENDADATE: September4, 2018 SUBJECT:

ProposedRoadAltowance Property Exchange: Norman Lane at Perth Road

RECOMMENDATION: ThatCouncil approve a requestto dose and sell a portionofan unused road allowanceand, in turn, purchaselandfor use asa roadat the current intersection

ofNorman Lanewith PerthRoadanddirectstaffto proceed withengaging surveyor for the purposes of thte transactfon.

BACKGROUND: This property exchange wasfirst presented to Council on May 1, 2018, but was deferredso thatthe staffcouldmeatwithrepresentatives ofthe Norman Lane Subdivision to address their requirements.

ANALYSIS:

Staffhavemet on site andhaveadjustedthe boundariesofthe property exchangeto meetthe requirementsofthe affected parties. It would appear that all affected property owners wish to continue with this

property exchange. The next step is to survey the properties and foltowing that, pass the required by-law to affect this change. FINANCiAUSTAFFING IMPLICATIONS:

No change from that which was presented in the original report, see below: The process for this trade of land would be as fbUows:

Spicers pay the municipalrty $3, 146.00 to purchase the ‘jog’ road allowance,

The munidpality pays Postma $3,146.00 to buy the portion of his property for the new road alignment,

Costs for surveyingandregistratton aredividedequally betweenSpicer and the municipality. There would be costs to the Township to cover surveying and legal costs for registration. ATTACHMENTS: Report dated April 26, 2018.

Submitted/approved by: Mark Segsworth, P. Eng. Public Work* Manager

Ourstrengthis ourcommunity.

Page 106 of 150

Report to Council OFFICE OF C.A.O.

AGENDA DATE:

May 21, 2019

SUBJECT:

Renewal of 911 Service

RECOMMENDATION: That Council pass By-law 2019-29 authorizing the Mayor and CAO to execute an agreement with the Queen, as represented by the Minister of Community Safety and Correctional Services on behalf of the OPP for the provision of 911 Services. BACKGROUND: The Township has an existing contract with the OPP for the provision of 911 Central Emergency Reporting Bureau (CERB) Services which expires on December 7, 2019. Based on the renewal terms the cost would increase from $8,666.89 per year to $10,460.41 per year. The fees have been fixed for the last 5 years. No significant changes are being made to the contract. The Province has rebranded the service from CERB to Primary Public Safety Answering Point (P-PSAP) and update the records retention polices to 7 years from 5.

FINANCIAL / STAFFING IMPLICATIONS To be incorporated into the 2020 budget.

ATTACHMENTS: Agreement for the provision of 911 Primary PSAP Services

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Our strength is our community.

Page 107 of 150

AGREEMENT FOR THE PROVISION OF 9-1-1 PRIMARY PSAP SERVICES

Page 108 of 150

AGREEMENT FOR THE PROVISIONOF 9-1-1 PRIMARY PSAP SERVICES BETWEEN: HER MAJESTYTHE QUEENLNRIGHT OF ONTARIO as represented by the MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES on behalf of the

ONTARIO PROVINCIAL POLICE

(“O.P.P.”) OF THE FIRST PART AND:

THE CORPORATIONOF THE TOWNSHIPOF SOUTHFRONTENAC (the “Municipality”) OF THE SECOND PART RECITALS:

(a) WHEREAS Bell Canadahas entered into anagreement with the Municipality to provide the Municipality with a 9-1-1 Public Emergency Reporting Service - Ontario;

(b) AND WHEREASit is the obligationofthe Municipality under its agreementwith Bell Canada to ensure that a Prunary Public Safety Answering Point (PSAP) serves the Municipality; (c) ANDWHEREASthe Municipality is permitted underits agreementwithBell Canadato contract with a third party for the management and operation ofthe Primary Public Safety Answering Pomt (PSAP);

(d) AND WHEREAS the Municipality wishes to contract with the O.P.P. for the management and operation of the Primary Public Safety Answering Point (PSAP);

(e) AND WHEREAS the Municipality confirms its adherence to this Agreement by executing it, as provided for herein, andprovidingthe O.P.P. with a certifiedcopy offhe resolution or by-law authorizing it entering into this Agreement;

NOWTHEREFORE, in consideration ofthe promises andcovenants herein, the Parties agree as follows:

The Parties warrant that the recitals are true.

Page 1 of 10

Page 109 of 150 2. 0

DEFINITIONS AND INTERPRETATION

In this Agreement:

. “9-1-1 call” means a phone call receivedat the PrimaryPSAP,whichrequires anemergency response, typically the transfer ofthe call to a SecondaryPSAP. “9-1-1 PERS"meansthe PublicEmergencyReporting Service - Ontario,whichis a telecommunications service provided by Bell Canada pursuant to Bell Canada General Tariff Item 1400 to Municipalitiesfor the delivery of 9-1-1 calls to the Primaryand SecondaryPSAP andpursuantto the agreementbetweenBell Canadaandthe Municipality. . “Agreement” means this agreement and Schedule “A”, which is attached to, and forms part of this Agreement. . “ALI” means an Automatic Location Identification, which consists of a database feature that

displays,to the Primary and SecondaryPSAP,addressandlocation datawithrespectto a telephone line from whichthe 9-1-1 Call originates. . “ANI” means an Automatic Number Identification, which consists of a database feature that

displays,to the Primary and SecondaryPSAP,the telephonenumber oftheprimary exchange servicethat originatesthe 9-1-1 call. . “Call Control” means a feature that allows the 9-1-1 call taker at the Primary PSAP to maintain

control ofthe line upon which the 9-1-1 call was made regardless of calling party action. . “Director"means the Director ofProvincial Communications Operations, Communications and Technology Services Bureau. . “ESZ” means an Emergency Services Zone, which is a geographic area served by a Secondary PSAP in the Municipality. “Mayor” or “Reeve” means Mayor or Reeve for the Municipality.

“Party” means the O.P.P. or die Municipality, and “Parties” shall mean both of them. “PrimaryPSAP"meansthe PrunaryPublic SafetyAnsweringPomt serving the Municipality, andlocated at the O.P.P. Provincial Communications Centre (PCC), whichis the first point of reception by the O. P. P. of 9-1-1 calls.

. “Secondary PSAP” means the communication center of a fire, police or ambulance agency, withinanESZ,to which9-1-1 calls aretransferred from the PrimaryPSAP,and for whichthe SecondaryPSAPis thenresponsible for taking appropriate action. . “SelectiveRouting and Transfer” meansa feature that automatically routes a 9-1-1 call to the appropriate Primary or Secondary PSAP based upon the ANI ofthe telephone line from which the 9-1-1 call originates.

Page 2 of 10

Page 110 of 150 2. 2

Severability - If any term ofthis Agreement shall be held to be illegal, invalid, unenforceable, null, void or inoperative by a court of competent jurisdiction, the remaining terms shall remain in full force and effect.

Section Headings - The section headings contained herein are for purposes of convenience

only, and shall not be deemedto constitute a part ofthis Agreement, or affectthe meaning or interpretationofthis Agreement in any way. 2.4

Entire Agreement - This Agreement constitutes the entire agreement ofthe Parties, with respect to the provision and operation of services as defmed hereunder and supersedes any previous agreement whether written or verbal. In the event of a conflict or inconsistency

betweenthis Agreement anda tender document suchasrequest for proposals issuedby the Municipality for the provision of services as described hereunder or the proposal that the O.P. P. submitted in response to the tender document, this Agreement shall prevail to the extent of the conflict or inconsistency. 2. 5

Amendments - Any amendments to this Agreement shall be in writing and shall not take effect until approved in writing by both Parties.

3.0 3. 1

NOTICES Notice - Any notice required pursuant to this Agreement shall be in writing and delivered

personally, sentby facsuniletransmissions (“FAX”) or by registered mailto the following addresses:

To the Municipality The Mayor

The Corporation of the Township of South Frontenac P.O. Box 100 Sydenham ON KOH 2TO

FAX: (613) 376-6657 To the O.P.P.

Attention: Director - Provincial Communications Operations Communications andTechnology Services Bureau OPPGeneralHeadquarters 777 Memorial Avenue

Orillia ON L3V 7V3

Orto such other addresses either ofthe Parties may indicate in writing to the other. Any notice given in accordance withthis Agreement shall be deemedto have beenreceivedupondelivery, if delivered personally, at the time oftransmissionif sent by FAX, or five (5) days afterposting, if sent by registered mai!.

3.2

Notices in Writing - All noticesrequired underthis Agreement shall be in writing. Page 3 of 10

Page 111 of 150 4.0

RATESAND METHODOFPAYMENT

The Municipality shall pay the O.P.P. for providingandoperatingthe Prunaiy PSAPas follows: (a) Amount ofAnnual Rate - The Municipalityshall be chargedandshall be requiredto pay an annualrate of$ 10,460.41 basedon the Municipality’sresidentialpopulationof 18,646 at a per capitacost of$ 0.561. (b) Review of Annual Rate - The annual rate specified in clause (a) shall be reviewed at the end of every calendar year and may be revised by the O.P.P. based on changes to the residentialpopulation or theper capitacost chargedby the O.P.P. In the eventthat the residential population ofthe Municipality increases or decreases by more than 10% during eitherthe previous year, or cumulatively since the datethe Agreementbegan, the annual rate shall be adjustedaccordingly for the followingyear, andthe Municipality shall pay the revised annual rate. The O.P.P. shall determine the residential population using population figures found in the latest version of the Ontario Municipal Directory, or if not foundthere, thenin otherrecognizedsources. (c) Invoices - The first invoice shall be issuedimmediately to the Municipalityuponthe start ofthe Agreement. The Municipality shall subsequently be invoicedannually at the beginning ofeach calendar year, and the invoice shall cover the time period for the subsequentcalendaryear, or portionthereofthatthis Agreement is m effect. (d) Payments - Payments invoicedunderthis Agreement shall be madepayableto the Minister of Finance, and payment shall be due no later than thirty (30) days following receipt ofthe invoice. Any payments whichhavebecome due andowing afterthistime period, in wholeor in part, shall bear interest atthe rate set by the Minister of Finance from time to time.

5.0

RESPONSIBILITIESOF THE O.P.P.

The O.P.P. shall manage and operate the Primary PSAP and: 5. 1

Personnel - Staff the Primary PSAP to answer and transfer 9-1-1 calls to the appropriate

SecondaryPSAPat a level appropriatewiththe 9-1-1 call volume in the Municipality. 5.2

Equipment - Provide, in its operationofthe PrimaryPSAP,terminal equipmentwhichpermits the utilizationoffeaturesprovidedby Bell Canadato the Municipalityunder 9-1-1 PERS consistingof’ALI”, “ANI”, “SelectiveRouting andTransfer” and “Call Control” features, and suchfeatures canbe adapted,where required, for callerswho are hearingor voice impaired.

5.3

Hours - Operatethe Primary PSAPtwenty four (24) hours a day, seven (7) days a week.

5.4

9-1-1 call Response - Answerandtransfer all 9-1-1 calls receivedby the PrimaryPSAP,and associatedANI/ALIinformation, to a designatedSecondaryPSAPwithinthe proper ESZ,as deemed appropriate by Primary PSAPpersonnel. This shall include maintaining control ofthe line uponwhicheach9-1-1 call is receiveduntil the 9-1-1 call is confirmedas beingtransferred to the appropriate SecondaryPSAPor until the 9-1-1 call is terminated. Page4 of 10

Page 112 of 150 5. 5

Record Retention - Retain digital voice records of all 9-1-1 calls received at the Primary PSAP in accordance with O. P. P. policy, and hard copy records of all Bell PERS E911 ANI/ALI printer data for one hundred eighty (180) days from the date such records are created. The O.P.P. is prepared to provide, to authorized personnel, certified copies of audio recordings and/or copies ofPERS printer data, as it directly pertains to the Primary PSAP for the purposes of civil litigation and/or criminal proceedings provided the request is received no later than five (5) days prior to the end ofthe retentionperiod ofthe recordings or records. The O.P.P. shall retainthe original recordings or records until the conclusion of any civil or crimmal proceedings to which such records relate.

5.6

Backup Primary PSAP- Provide anoperationalbackup PrimaryPSAPto which9-1-1 calls shall be transferred at the discretion of the O. P. P. or Bell Canada in the event that the Primary PSAP is unable to receive the 9-1-1 calls.

Non-English Callers - Make reasonable efforts to respond to 9-1-1 calls &om non-English callers, subject to the O.P.P.’s ability to access the services of a third part)’ provider. The O.P.P. does not warrant that it shall be able to provide services to non-English callers, or that it shall be able to access such services from a third party provider.

Reports - Providereports monthly, or as determinedby the O.P.P. m consultationwiththe Municipality, which show the overall efficiency of the Primary PSAP in answering 9-1-1 calls, including the volume of 9-1-1 calls.

RESPONSIBILITIES OF THE MUNICIPALITY

The Municipality shall:

Payment - Be responsible for the amount ofpayment in the manner, andwithinthe timelines set out m Article 4. 0 herein.

6.2

SecondaryPSAP- DesignateSecondaryPSAPthat are not O.P.P. Detachmentsfor eachand every ESZin the Municipality whichthe Primal}- PSAPshall answerandtransfer a 9-1-1 call,

andco-ordinate the participationofall such SecondaryPSAPin the manner requiredby this Agreement.

Warranty - Warrant and represent that each Secondary PSAP operates twenty-four (24) hours a day, seven (7) days a week, and shall answer and respond to all 9-1-1 calls directed to it from the Primary PSAP.

9-1-1 PERS - Notify the O.P.P. in writing immediately upon becoming aware of any changes to 9-1-1 PERS that shall affect, or are likely to affect the services the O.P.P. provides under this Agreement, or of any changes to, or the termination or expiry of any Agreement between the Municipality and Bell Canadarelated to 9-1-1 PERS.

Page 5 of 10

Page 113 of 150 7. 0

INSURANCE AND LIMITATION OF LIABILITY

Insurance- The Municipalityandthe O.P.P. shall, duringthe term ofthis Agreement, maintain sufficient insurance to cover their respective obligations under this Agreement and shall provide evidence of the same to each other. If the Parties are self-insured, each Party shall provide to the

other, evidence that is satisfactory to that Party that the Municipality and/or the O.P.P., as the case may be, is and shall be, at all relevant times, m a position to face successfully any monetary obligationsstemming from liability underthe Agreement. 7. 2

Limitation of Liability - Notwithstanding any other provision in this Agreement, the O.P.P. shall not be responsible or liable for any injury, death or property damage to the Municipality, its employees, subcontractors or agents, or for any claim by any third party against the Municipality, its employees, subcontractors or agents arising from: (a)

External Information - The accuracy or completeness, or lack thereof, of any information the O.P.P. receives fmm the Municipality, Bell Canada or any other third party, whichthe O.P.P. relies on in providing services under this Agreement;

(b) Equipment and Services - Equipment or services provided by any other party (including the failure of any other party to provide equipment or services) which the O.P.P. uses and relies on to provide services under this Agreement including but not limited to:

(i)

Equipment or services required to transfer services provided under this Agreement from anyotherparty to the O.P.P.,

(ii)

Services provided to non-English speakers who place 9-1-1 calls,

(iii) Services provided by Bell Canada to the Municipality under 9-1-1 PERS; and,

(iv) Services provided by Secondary PSAPs, which are not part ofthe O.P.P.

(c)

Call Volumes - The inability ofthe O. P. P. to respond to 9-1-1 calls due to call volume that exceeds the capacity ofthe Primary PSAP, including the equipment and personnel who work at the Primary PSAP.

7.3

Survival - Section7.2 shall survive theterminationor expiry ofthis Agreement.

Page 6 of 10

Page 114 of 150 8.0

COMPLIANCE WITH LAWS AND CONFIDENTIALITY

Compliance with Laws - Both Parties agree to comply with all applicable laws in effect in the

Province of Ontario in performingtheirrespective obligations anddutiesunderthis Agreement. 8.2

Confidential Information - Both Parties agree that except where required by law, or for the pmpose of performing duties or obligations under this Agreement, neither Party shall du-ectly or

indirectly disclose, destroy, exploit or use, either during or afterthe term ofthis Agreement, any confidentialinformationbelongingto the otherParty, unless the other Partyhasprovided its writtenconsent. BothParties further agreethatwhenthis Agreementterminates or expires, they shall return all confidentialinformationbelongingto the otherPart}’. 9.0

DISPUTERESOLUTION

Dispute Resolution - Subject to Article 10. 0 herein, if any dispute arises between the O. P.P and the Municipality as to their respective rights and obligations under this Agreement, the

Partiesmay use the followmg dispute resolutionmechanismto resolve suchdisputes: (a) The Unit Commander ofthe PrimaryPSAPandthe Municipality Representative namedin Section 3. 1 hereinshall attempt to settle the disputewithinfifteen (15) business days ofthe dispute arising;

(b) Ifthe Unit Commander ofthePrimary PSAPandthe Municipality Representative are unableto settle the dispute withinfifteen (15) business days ofthe dispute arising, they shall referthe disputeto the Director. The Director andthe Municipality Representative shall attempt to resolve the dispute within fifteen (15) business days;

(c) If the Parties are still unable to resolve the dispute, the Commissioner or the Deputy Commissionerofthe O.P.P. andthe Municipality Representative agreeto attempt to resolve the dispute within fifteen (15) business days; and,

(d) Ifthe Parties are still unable to resolve the dispute, eachmay, withthe agreement of the other Party, refer the dispute to arbitration in accordance with the Arbitration Act. 1991. as amended.

Page 7 of 10

Page 115 of 150 10.0

TERM. TERMFNATION AND RENEWAL

Term - Subject to this Agreement being termmated in accordance with this Article, this Agreement shall be effective from December 08, 2019 until December 07, 2019.

Renewal - This Agreement may be extended for an additional five (5) year term, if both Parties agree and serve notice to each other, at least six (6) months prior to the expiry ofthe Agreement. The same terms andconditions will apply to any extension, subject to section 10. 1 herein.

Termination - Either Party to this Agreement may terminate this Agreement without cause and without incurring any liability upon providing ninety (90) days written notice oftermination to the other Party, in which casethis Agreement shall terminate ninety (90) days following the delivery of such notice. Should a notice to terminate be given, the Municipality shall continue to be obligated to pay for the cost ofthe services described in this Agreement up to and

includingthe dateofsuchterminationandthe O.P.P. shallcontinueto beresponsibleto provide the services describedin this Agreementup to andincludingthe date of suchtermination. 10. 4

Immediate Termination - Either Party may terminate this Agreement immediately without

incurring any liability if Bell Canada withdraws offering 9-1-1 PERS to the Municipality or if the Agreement between Bell Canadaandthe Municipality for the provision of9-1-1 PERS is terminated or is expired and not renewed.

Page8 of 10

Page 116 of 150 11.0

GENERAL

11.1

No Waiver - The failure ofa Party to this Agreement to enforce at any time any ofthe provisions ofthis Agreement or any of its rights in respect thereto or to msist upon strict adherence to any term ofthis Agreement shall not be considered to be a waiver of such

provision, right or term or in anywayto affectthe validity ofthis Agreement. 11.2

Wawer in Writing - Any waiver by any Party hereto ofthe performance of any ofthe provisions ofthis Agreement shall be effective only if in writing and signed by a duly authorized representative of such Party.

11.3

No Prejudice - The exercise by any Paity to this Agreement of any right provided by

this Agreement shallnot preclude or prejudice suchParty from exercismg any other right it may have under this Agreement, irrespective ofanyprevious action orproceeding taken by it hereunder.

Restructuring - The Municipality shall norifv, and consult with the O.P.P. before the

Municipality’s boundaries are altered, the Municipality is amalgamated with another

municipality, the Mumcipality is dissolved or the legal status ofthe Municipality is subject to other substantive changes. 11.5

Relations - TheAgreement shallnot createnor shallit be interpreted ascreatingmy association, partnership, employment relationship or any agency relationship between the Parties.

11.6

Media - Both Parties agree that they shall not at any tune, directly or indirectly, communicate

with the media in relation to this Agreement unless they first notify the other Party in writing. 11.7

Promotion - NeitherPartyshallpublicizeor issueanypublications relatedto thisAgreement unless they first notify the other Party in writing.

11.8

Assignment - Neither Party shall assignthis Agreement or any portion thereofwithout the prior written consent of the other, which consent may not be arbitrarily withheld.

11.9

ForceMajeure - NeitherParty shallbeliablefor damagescausedbydelayor failure to perform its obligations under this Agreement where suchdelay or failure is caused by anevent beyond its reasonable control. The Parties agree that an event shall not be considered beyond one’s

reasonable control if a reasonable business person applying due diligence in the same or similar circumstances under the same or similar obligations as those contained m the Agreement would have put in place contingency plans to either materially mitigate or negate the effects of such event. If a Parts’ seeks to excuse itself &om its obligations under this Agreement due to a force majeure event, that Party shall immediately notify the other Party ofthe delay or non-

performance, thereasonfor suchdelayornon-performance andtheanticipatedperiodofdelay or aon-performance.

Page 9 of 10

Page 117 of 150

IN WITNESSWHEREOF, the Municipality has afBxed its Corporate Sealattested by the signature of its duly authorized signing ofHcers, and the Provincial Commander ofthe O.P. P. has personally signed this Agreement to be effective as ofthe date set out herein.

Corporation ofthe Township ofSouth Frontenac

Mayor Date: _

day of

., 20_

Chief Administrative Officer (CAO)

Date:_ day of

Ontario Provincial Police (O.P.P.)

Provincial Commander

Date: _

day of

., 20

Page 10 of 10

Page 118 of 150 SCHEDULE"A”

BYLAW OF COUNCIL

Attached to and forming part ofthe Agreement between

HERMAJESTYTHE QUEENIN RIGHT OF ONTAMO as represented by the

MINISTEROF COMMUNITYSAFETYAND CORRECTIONALSERVICES on behalf of the

ONTARIO PROV7NCIAL POLICE

And

THE CORPORATIONOF THE TOWNSHIPOF SOUTHFRONTENAC

Page 119 of 150

REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:

May 21, 2019

SUBJECT:

Appointment of Acting Deputy Treasurer

RECOMMENDATION: That By-law 2019-34 be approved by Council and further that Council authorize adding Tracey Pritchard as a signing authority for the Township. BACKGROUND: Our current Deputy Treasurer, Stephanie Kuca, will be starting her maternity leave shortly. Her position was posted internally as well as advertised externally to provide coverage for an 18 month period. Candidates for interviews were selected from both the internal and external pool based on experience, skill, ability and qualifications. An assessment of the candidates included an interview and testing. Candidates were assessed by the CAO, Treasurer and HR/Legislative Compliance Officer. Based on this review, Tracey Pritchard was offered the position of Acting Deputy Treasurer. Tracey comes with a strong educational background as well as years of experience in supervision and various financial areas. Tracey started in her new position as of May 6, 2019 and procedurally a by-law is required to appoint her to that position in order to grant her the powers of the Treasurer during an absence or illness. ATTACHMENTS By-law 2019-34 Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer

Our strength is our community.

Page 120 of 150

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-29 A BY-LAW TO AUTHORIZE THE MAYOR AND CHIEF ADMINISTRATIVE OFFICER TO EXECUTE AN AGREEMENT WITH THE QUEEN, AS PRESENTED BY THE MINISTRY OF COMMUNITY SAFETY AND CORRECTION SERVICES ON BEHALF OF THE ONTARIO PROVINCIAL POLICE FOR THE PROVISION OF 9-1-1 SERVICES WHEREAS the Municipal Act, 2001, Section 8 gives the Municipality the rights and powers of a natural person; and, WHEREAS this authority allows the Municipality to enter into agreements for the provision of various services; and WHEREAS the Township of South Frontenac wishes to enter into an agreement with the Ontario Provincial Police for the provision of 9-1-1 CERB Services. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1)

The Township enter into an agreement for the provision of 9-1-1 CERB Services with the Ontario Provincial Police under terms of the Agreement attached hereto.

That the Mayor and the Clerk-Administrator are hereby authorized to sign the agreement with the Ontario Provincial Police.

That this Agreement takes effect on December 8, 2019

By-law 2012-69 hereby repealed, effective December 8, 2019.

Dated at the Township of South Frontenac this 21 day of May 2019. Read a first and second time this 21 day of May 2019. Read a third time and finally passed this 21 day of May 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 121 of 150

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-30 Being a by-law to amend By-law Number 2003-75, as amended, to rezone land from Rural (RU) Zone, Limited Services Residential (RLS) Zone and Limited Services Residential – Waterfront (RLSW) Zone to the Waterfront Residential (RW) Zone, Part Lot 23 & 24, Concession 7, District of Bedford, Township of South Frontenac: Fanning (Capes) WHEREAS pursuant to the provisions of the Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows: 1.

This by-law shall apply to the severed lands being a lot addition created through consent application S-90-18-B and the retained lands at 184 Burridge Road. The lands are located in Part Lot 23 & 24, Concession 7, District of Bedford, Township of South Frontenac, municipally known as 184 Burridge Road.

THAT Schedule “D”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) Zone, Limited Services Residential (RLS) Zone and Limited Services Residential – Waterfront (RLSW) Zone to the Residential Waterfront (RW) Zone for those lands shown on the attached map designated as Schedule “1”.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said section 34. Dated at the Township of South Frontenac this 21 day of May, 2019. Read a first and second time this 21 day of May, 2019. Read a third time and finally passed this 21 day of May, 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 122 of 150 Schedule 1

This is Schedule “1” to By-law No. 2019-30 Passed this 21st day of May, 2019 MAYOR________________________________________________ CLERK____________________________________________ ____

Page 123 of 150

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-31 A BY-LAW TO PURCHASE PROPERTY BEING PART 2, 13R21964, PART OF LOT 25, CONCESSION 14, IN THE DISTRICT OF LOUGHBOROUGH, TOWNSHIP OF SOUTH FRONTENAC. WHEREAS the Township of South Frontenac wishes to realign the traveled portion of Norman Road with lands under the ownership of the Township, AND WHEREAS the abutting owner has agreed to transfer land including the traveled portion of Norman Road, AND WHEREAS an agreement has been reached with abutting owner for the purchase of the property, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

That the Council of the Township of South Frontenac agrees to purchase lands described as Part Lot 25, Concession 14, and a Part of Norman Road Registered Plan No. 1451, being Part 2 on 13R21964 for a sum of $3,146 and the Township will be responsible for any surveying cost and reasonable legal fees incurred by the abutting owner; and
That the Mayor and Clerk are authorized to sign the necessary documents to complete the transaction on behalf of the Township, including any nonsubstantive amendments that may be required. Dated at the Township of South Frontenac this 21st day of May 2019. Read a first and second time this 21st day of May 2019. Read a third time and finally passed this 21st day of May 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 124 of 150

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-32 BEING A BY-LAW TO DEDICATE AS COMMON AND PUBLIC HIGHWAY CERTAIN LANDS IN THE TOWNSHIP OF SOUTH FRONTENAC, PURSUANT TO SECTION 31(6) OF THE MUNICIPAL ACT, 2001. WHEREAS certain lands in the Township of South Frontenac were deeded to the Township of South Frontenac for the purpose of dedicating them to public use as common and public highways; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: Those lands herein described are dedicated as common and public highways. 1.

PT LT 25 CON 14 GEOGRAPHIC TOWNSHIP OF LOUGHBOROUGH BEING PART 1 ON PLAN 13R-13913, SOUTH FRONTENAC

This by-law shall come into force and take effect on the date of registration of this by-law. Dated at the Township of South Frontenac this 21st day of May, 2019. Read a first and second time this 21st day of May, 2019. Read a third time and finally passed this 21st day of May, 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 125 of 150 TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-33 A BY-LAW TO APPOINT A CHIEF ADMINISTRATIVE OFFICER - DEPUTY CLERK WHEREAS Section 228 of the Municipal Act, S.O. 2001 c. 25, provides that Council shall establish such policies and procedures it determines necessary to carry out the programs of the Municipality; and WHEREAS Section 229 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto, provides that Council may appoint a Chief Administrative Officer; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

That, _____________________ be, and is hereby, appointed as Chief Administrative Officer and Deputy Clerk for the Township of South Frontenac effective July 15, 2019, subject to a one year probationary period.

That, _____________________ be, and is hereby instructed to carry out the statutory duties of Chief Administrative Officer and Deputy Clerk as set out in the Municipal Act and all other relevant provincial legislation.

That, in addition to the statutory duties outlined in paragraph 2 above, the Chief Administrative Officer - Deputy Clerk shall perform the duties outlined in the Role Description attached hereto and such other duties as may be prescribed by Council from time to time.

That, _____________________ shall hold office at the pleasure of the Council of the Township of South Frontenac and shall be paid the amount set out in his offer of employment / letter of acceptance dated _________________, following which he shall be paid in the manner set out by Council having regard for the Salary Schedule adopted by Council from time to time for Management positions.

That, Wayne Orr shall remain employed under the same terms of his engagement, as Advisor to the Chief Administrative Officer for the Township of South Frontenac until his retirement on July 31, 2019.

That all other by-laws, resolutions or actions of Council that are not consistent with or which are contrary to the provisions of this by-law are hereby repealed.

That this by-law shall come into force and take effect on July 15, 2019.

Dated at the Township of South Frontenac this 21st day of May 2019. Read a first and second time this 21st day of May 2019. Read a third time and finally passed this 21st day of May 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 126 of 150

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-34 A BY-LAW TO PROVIDE FOR THE APPOINTMENT OF A DEPUTY TREASURER WHEREAS Council deems it necessary to enact a by-law to provide for the appointment of a Deputy Treasurer, who in the absence of the Treasurer would carry out the duties of the Treasurer; AND WHEREAS subsection 286(2) of the Municipal Act, 2001, c. 25 as amended provides for by-laws to appoint a Deputy Treasurer to have all the powers and duties of the Treasurer under that or any other act: NOW THEREFORE the Council of the Corporation of the Township of South Frontenac enacts as follows: 1.

THAT Tracey Pritchard be appointed as Deputy Treasurer for the Corporation of the Township of South Frontenac effective May 21st, 2019.

THAT the duties, roles and responsibilities will be according to the Job Description approved by the Chief Administrative Officer/Deputy Clerk.

That Tracey Pritchard be added as a signing authority for banking purposes.

This by-law shall come into force and take effect on the day of passing.

Dated at the Township of South Frontenac this 21st day of May, 2019. Read a first and second time this 21st day of May, 2019. Read a third time and finally passed this 21st day of May, 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 127 of 150

TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2019-35 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND TREVOR TUCKER WHEREAS a Site Plan and Site Plan Control Agreement have been prepared to the satisfaction of the Township of South Frontenac; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the Mayor and the Clerk are hereby authorized to execute a Site Plan Control Agreement between the Corporation of the Township of South Frontenac and Trevor Tucker, a copy of which is attached hereto forming part of this By-law.

THAT this By-law and Agreement shall be registered on title of the property described as Part of Lots 27 & 28, Concession 7, Parts 1-4 13R11231, District of Bedford, Township of South Frontenac, municipally known as 688 Dewitt Lane.

THIS BY-LAW shall come into force and effect in accordance with Section 41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said Section 41. Dated at the Township of South Frontenac this 21st day of May, 2019. Read a first and second time this 21st day of May, 2019. Read a third time and finally passed this 21st day of May, 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 128 of 150

The Owner covenants that the Owner is the Owner in fee simple of the Owner’s lands Described in Schedule “A” attached hereto.

The Owner covenants and agrees with the Municipality as follows: 2.1

General 2.1.1

2.1.2

That development shall be in accordance with the Site Plan prepared by Fotenn Planning + Design, attached hereto as Schedule “B”.

2.1.3

That the uses on the subject property are limited to private car parking, access pathway and a boat dock for shoreline access to properties located on Mica Island.

2.1.4

The parking area shall be constructed and maintained at a minimum of 30 metres from the highwater mark.

2.1.5

Page 129 of 150

2.2

2.3

2.1.6

2.1.7

That the dock is constructed and maintained as per the Site Plan Drawing and that approval has been provided from Rideau Valley Conservation Authority.

2.1.8

That any in-water construction and maintenance of the dock shall not occur between March 15th and July 15th to ensure that there is no interference with spawning of fish.

2.1.9

Environmental Protection 2.2.1

2.2.2

That all materials from construction (including excess soil) will be disposed of 30 metres or more from the normal highwater of Bob’s Lake and the Michael’s Creek Marsh at a proper disposal site.

2.2.3

That the vegetated buffer, within the 30 metre setback from the highwater mark, is maintained and enhanced where possible.

2.2.4

Page 130 of 150

3.0

This agreement shall be registered against the title to the Lands and the Municipality shall be entitled to enforce its provisions against the Owner and any or all subsequent owners of the Lands.

4.0

5.0

6.0

7.0

8.0

SIGNED, SEALED AND DELIVERED In the presence of:

WITNESSS

TREVOR TUCKER

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Per:

RON VANDEWAL – MAYOR

ANGELA MADDOCKS – CLERK

Page 131 of 150

SCHEDULE “A” THE LANDS PART OF LOTS 27 & 28, CONCESSION 7, PARTS 1-4 13R11231, GEOGRAPHIC TOWNSHIP OF BEDFORD, TOWNSHIP OF SOUTH FRONTENAC, COUNTY OF FRONTENAC MUNICIPAL ADDRESS 688 DEWITT LANE

Page 132 of 150

SCHEDULE “B” DRAWING LIST SITE PLAN DRAWING

PART LOT 27 & 28, CONCESSION 7, 13R-11231 PARTS 1-4, PREPARED BY FOTENN PLANNING + DESIGN, DATED JANUARY 16, 2019, REV. 1 DRAFT ISSUED FOR CLIENT REVIEW, DATED FEBRUARY 20, 2019

SITE PLAN DRAWING

Page 133 of 150 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2019-36 BEING A BY-LAW TO STOP UP, CLOSE AND SELL A PORTION OF NORMAN ROAD, REGISTERED PLAN NO. 1451, BEING PART 1 OF REFERENCE PLAN 13R21964, GEOGRAPHIC TOWNSHIP OF LOUGHBOROUGH: SPICER

WHEREAS, the Municipal Council of the Township of South Frontenac may pass a by-law to stop up, close and sell any highway or part thereof pursuant to the Municipal Act, section 34(1): AND WHEREAS Council is prepared to waive the requirements under the Township of South Frontenac’s Notice By-law No. 2016-73, Council of the Corporation of the Township of South Frontenac exempted the advertising of the proposal to close the said road; AND WHEREAS the said road is not used as a publically travelled road; AND WHEREAS no objections have been received to the road closing; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the portion of road being part of Norman Road, Registered Plan No. 1451, Geographic Township of Loughborough, being Part 1 of Reference Plan 13R21964, shall be stopped up and closed and conveyed to the abutting property owner to the south in Part 5, Reference Plan 13R16357 Part Lot 25, Concession 14, Geographic Township of Loughborough (Spicer) concurrently with the realignment of Norman Road and the acquisition of Part 2, Reference Plan 13R21964 from the abutting owner to the north.

THAT the Mayor and Clerk are hereby authorized and directed to execute such documents as are required, including any non-substantive amendments that may be required; and

THAT this By-law shall come into force and take effect upon registration of this By-law. Dated at the Township of South Frontenac this 21st day of May, 2019. Read a first and second time this 21st day of May, 2019. Read a third time and finally passed this 21st day of May, 2019.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 134 of 150

Payment Listing For the period of May 8, 2019 to May 21, 2019

Accounts Payable Payment Listing:

406,414.29 For the period of May 8, 2019 to May 21, 2019

Payroll Payment Listing: Pay Period #19-10

Pay date May 8, 2019

91,469.35

For the period of April 21, 2019 to May 4, 2019

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending May 21, 2019 in the amount of

497,883.64

Submitted by: Mark Foster - Accounting Clerk Approved by: Tracey Pritchard - Acting Deputy-Treasurer

497,883.64

System:

2019-05-16

User ID:

mfoster

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

8:31:08 AM

From: 2019-05-08

To: 2019-05-21

Page:

Page 135 of 150

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000011280

Date

Inv #

2019-05-21

Vendor

Description

GRAND & TOY LIMITED Rubber Finger Pads

Amount

Total EFT000000011280

$5.10 $5.10

Total Gen

$5.10

N747651

1000 Cheque 070192

Date

Inv #

2019-05-21 200934 202494

Total 070192 070207

2019-05-21

Vendor

ATKINSON HOME BUILDING CENTRE 72X Fluor. Bulbs+Softner Salt Soil+ Seed

Amount $555.21 $30.15 $585.36

SNIDER, PERCY 19/03/10-37 19/04/25-42 19/04/22-36

Total 070207 EFT000000011260

Description

2019-05-21

Snow Plowing Sweeping Parking Lot Sweeping Parking Lot

$305.28 $223.87 $732.67 $1,261.82

Water Water Cooler Rental

$66.56 $10.12 $76.68

CULLIGAN 7627TI 2565973

Total EFT000000011260 EFT000000011286 2019-05-21 2019018 Total EFT000000011286 EFT000000011291 2019-05-21

J & J LANDSCAPING Grass Cutting

$21.88 $21.88

LEONARD FUELS 0279-990778 0279-59470

Total EFT000000011291 EFT000000011318 2019-05-21

241.8L @.904 Service HVAC

5601 5611 5600

SIMMONS PLUMBING & PUMP SERV. Repair UV light Service Call- Toilet Repair No Water

SALES0072681

TOTAL POWER LTD Generator Annual Inspection

Total EFT000000011318 EFT000000011324 2019-05-21 Total EFT000000011324

Total

$222.44 $269.75 $492.19 $152.64 $76.32 $343.44 $572.40 $1,021.14 $1,021.14

$4,031.47

1100 Counc Cheque 070191 Total 070191 070208

Date 2019-05-08

2019-05-21

Inv #

Vendor

Description

IRISH-BURNS LINDA CIP GRANT 2018-04 CIP GRANT 2018-04 SYDENHAM & DISTRICT LIONS CLUB 2019 COMMUNITY GRANT 2019 COMMUNITY GRANT

Amount $3,500.00 $3,500.00

Total 070208

$2,000.00 $2,000.00

Total Counc

$5,500.00

1210 CAO Cheque EFT000000011261

Date

Inv #

2019-05-21 157198

Vendor

Description

CUNNINGHAM SWAN CARTY Volunteer Fire Fighter Policy

Total EFT000000011261

Total CAO

Amount $1,533.11 $1,533.11

$1,533.11

1250 Clk Cheque EFT000000011273

Date

Inv #

2019-05-21

Vendor

Description

119337

ESOLUTIONS GROUP Website Redesign

44026

INDEPENDENT TELEPHONE SERVICES Ext 2236,2260,2244

1159 9996 5986

TROUSDALE’S FOODLAND Cream Cream+Fruit Salad+Treats Coffee+Cream

346953

UPPER CANADA OFFICE SYSTEMS Copier Usage

Total EFT000000011273 EFT000000011285 2019-05-21 Total EFT000000011285 EFT000000011327 2019-05-21

Total EFT000000011327 EFT000000011333 2019-05-21 Total EFT000000011333

Total Clk

Amount $6,512.64 $6,512.64 $86.50 $86.50 $8.67 $18.38 $27.51 $54.56 $838.08 $838.08

$7,491.78

1275 Fin Cheque

Date

Inv #

Vendor

Description

Amount

System:

2019-05-16

User ID:

mfoster

070206 Total 070206 EFT000000011265

8:31:08 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2019-05-21 8100724086

SHRED-IT INTERNATIONAL ULC 19/04 Shredding Services

234189 235121

DIAMOND SOFTWARE INC HRIS Financial Software Update

109116

PRINTFUSION INC. Business Cards T.P.

2019-05-21

Total EFT000000011265 EFT000000011309 2019-05-21 Total EFT000000011309 EFT000000011310 2019-05-21

Page:

Page 136 of 150 $75.20 $75.20 $54.70 $382.87 $437.57 $38.16 $38.16

PUROLATOR INC. 440952784

Ship 2018 Cemetary Return

Total EFT000000011310

Total Fin

$27.74 $27.74

$578.67

1280 HR Cheque 070193 Total 070193 070204

Total 070204 EFT000000011309

Date

Inv #

2019-05-21

Vendor

Description

12035

CORNERSTONES MANGEMENT SOLUTIONS LIMITED HR Consulting Services

32709 32709

PUBLIC SERVICES HEALTH & SAFETY ASSOCIATION Workplace safety Seminar Workplace safety Seminar

108927

PRINTFUSION INC. Business Cards J.M.

2019-05-21

Total EFT000000011309

Amount $2,849.28 $2,849.28 $112.84 $111.69 $224.53 $46.81 $46.81

Total HR

$3,120.62

Total GG

$22,260.75

20 PP&P 2100 Fire Cheque 070201 Total 070201 070203

Date 2019-05-21

Inv #

2019-05-21

NEW TOPPERS MARKET Fuel

2019-05-21

Hydrant Snow Plowing Hydrant Snow Plowing Hydrant Snow Plowing Snow Plowing Snow Plowing Shovel Rental Sweeping Parking Lot Sweeping Parking Lot Sweeping Parking Lot Sweeping Parking Lot

Award S.S.

29618

BOULTON SEPTIC/LARMON’S Holding Tank Pumped

A1592763 A2106925 A2108494

ABELL PEST CONTROL INC. 19/04 Pest Control 19/04 Pest Control 19/04 Pest Control

145728

AJ STONE COMPANY LIMITED Bunker Gear

Total EFT000000011235 EFT000000011236 2019-05-21

Total EFT000000011236 EFT000000011237 2019-05-21 Total EFT000000011237 EFT000000011238 2019-05-21

$292.67 $292.67 $793.01 $793.01 $203.52 $203.52 $305.28 $305.28 $305.28 $526.77 $244.22 $244.22 $244.22 $244.22 $2,826.53

TROPHY HOUSE 5737

Total 070209 EFT000000011235

Amount

SNIDER, PERCY 19/03/10-41-2 19/03/10-40 19/03/10-42 19/03/10-43 19/03/10-36 19/04/30-17 19/04/22-36 19/04/22-36 19/04/22-36 19/04/22-36

Total 070207 070209

Description

MINISTER OF FINANCE 110904191133068 Registration Fees

FUEL-19/04/28 Total 070203 070207

Vendor

ALLAN & PARTNERS LLP IAA-SOUFRO-44275 Audit- Driver Cert. Program

Total EFT000000011238 EFT000000011247 2019-05-21 1-250265

BELL MOBILITY (RADIO DIVISION) 19/05 Site Rental

2147

CAMERON MECHANICAL Annual Maintenance-Pumps

55684

COUNTY OF FRONTENAC Trauma Support Service

440604

FIRE SERVICE MANAGEMENT Wash + Repair

IN154264

FIRE MARSHAL’S PUBLIC FIRE NFPA Textbooks

131624 131625

FRASSO AUTOMOTIVE SERVICE Annual Safety Inspection Annual Safety Inspection

Total EFT000000011247 EFT000000011251 2019-05-21 Total EFT000000011251 EFT000000011258 2019-05-21 Total EFT000000011258 EFT000000011275 2019-05-21 Total EFT000000011275 EFT000000011276 2019-05-21 Total EFT000000011276 EFT000000011277 2019-05-21

$48.78 $48.78 $244.22 $244.22 $46.45 $39.40 $48.61 $134.46 $50,798.59 $50,798.59 $1,908.00 $1,908.00 $328.00 $328.00 $1,630.18 $1,630.18 $1,237.35 $1,237.35 $263.15 $263.15 $391.59 $391.59 $360.05 $565.43

System:

2019-05-16

User ID:

mfoster

8:31:08 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000011277 EFT000000011286 2019-05-21

Page:

Page 137 of 150 $925.48

2019028 2019022 2019029 2019026 Total EFT000000011286 EFT000000011291 2019-05-21

J & J LANDSCAPING Grass Cutting Grass Cutting Grass Cutting Grass Cutting

$28.75 $25.44 $28.49 $36.63 $119.31

LEONARD FUELS 3935-999784

Total EFT000000011291 EFT000000011293 2019-05-21

254.1 L @.9417

2100698284

MESSER CANADA INC. Oxygen

D01664

PAT ROGERS TOWING SERVICE Tow to Kenworth

109201

PRINTFUSION INC. Business Cards S.R.

19/04-PRFH

R&D NELSON GENERAL MAINTENANCE 19/03+19/04 General Maint.

SCO92379443

RICOH CANADA INC. 19/04 Copier Usage+ Rental

11340

R. THURSTON TECHNOLOGIES Battery Pack

24863765

SUPERIOR PROPANE INC. 2231.8L @.51

K610469

SWISH MAINTENANCE LIMITED Paper Towels

46302

TRIM-LINE OF SOUTH EAST Helmet Logos+Numbers

TCL-216235

TURRIS COMMUNICATIONS LTD Pager Repair

Total EFT000000011293 EFT000000011305 2019-05-21 Total EFT000000011305 EFT000000011309 2019-05-21 Total EFT000000011309 EFT000000011311 2019-05-21 Total EFT000000011311 EFT000000011313 2019-05-21 Total EFT000000011313 EFT000000011315 2019-05-21 Total EFT000000011315 EFT000000011319 2019-05-21 Total EFT000000011319 EFT000000011321 2019-05-21 Total EFT000000011321 EFT000000011326 2019-05-21 Total EFT000000011326 EFT000000011330 2019-05-21 Total EFT000000011330

Total Fire

$243.51 $243.51 $399.60 $399.60 $623.28 $623.28 $29.76 $29.76 $243.44 $243.44 $25.71 $25.71 $652.79 $652.79 $1,228.66 $1,228.66 $65.48 $65.48 $162.82 $162.82 $753.02 $753.02

$66,369.39

2101 Fire-VF Cheque 070204

Date

Inv #

2019-05-21

Vendor

Description

PUBLIC SERVICES HEALTH & SAFETY ASSOCIATION Workplace safety Seminar

Amount

Total 070204

$224.53 $224.53

Total Fire-VF

$224.53

32709

2110 Cvc# Cheque EFT000000011317

Date

Inv #

2019-05-21

Vendor

Description

Amount

SIGNS PLUS 3131

11X Civic

Total EFT000000011317

Total Cvc#

$100.74 $100.74

$100.74

2300 Emg Mgt Cheque 070195

Date

Inv #

2019-05-21 136124

Vendor

Description

FINDLAY FOODS (KINGSTON) LTD. Hot Dogs+Sausages

Total 070195

Total Emg Mgt

Amount $330.50 $330.50

$330.50

2605 Build Cheque 070200 Total 070200 070204 Total 070204 070205

Date

Inv #

2019-05-21

MINISTER OF FINANCE-HOUSING Registration Fee B.H.

32709

PUBLIC SERVICES HEALTH & SAFETY ASSOCIATION Workplace safety Seminar

2019-05-21

Amount $7.00 $7.00 $168.11 $168.11

SANTINI, KELLY

2019-05-21

Legal Fees

44012

INDEPENDENT TELEPHONE SERVICES Ext. 2227 To Busy/Answer

109116

PRINTFUSION INC. Business Cards C.B.

Total EFT000000011285 EFT000000011309 2019-05-21 Total EFT000000011309 EFT000000011325 2019-05-21

$610.56 $610.56 $66.14 $66.14 $38.16 $38.16

TOWN AND COUNTRY AUTO SUPPLY 6083-543712 6083-543704

Total EFT000000011325

Description

2019 BUILDING

169252 Total 070205 EFT000000011285

Vendor

Oil

$6.21 $37.46 $43.67

System:

2019-05-16

User ID:

mfoster

8:31:08 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 138 of 150

Total Build

$933.64

Total PP&P

$67,958.80

30 Trans 3000 PW OH Cheque 070194 Total 070194 070202 Total 070202 EFT000000011239

Date

Inv #

2019-05-21

Vendor

Description

1365500

ECONOMICAL INSURANCE Insurance Claim

32511

MUNICIPAL ENGINEERS ASSOCIATION 2019 MEA Membership

C14258-0519

ALLIANCE WIRELESS COMMUNICATIONS 19/05 Answering Services

SCO92379443

RICOH CANADA INC. 19/04 Copier Usage+ Rental

7318 9405 1468

TROUSDALE’S FOODLAND Roasters+Mustard+Horseradish Food-Success By 6 Event Ice- Success By Six

91969 92253

TROUSDALE’S HOME HARDWARE BBQ Charcoal+ Fire Starter Cleaners+Propane

2019-05-21

Total EFT000000011239 EFT000000011313 2019-05-21 Total EFT000000011313 EFT000000011327 2019-05-21

Total EFT000000011327 EFT000000011328 2019-05-21

Total EFT000000011328

Total PW OH

Amount $1,914.21 $1,914.21 $147.55 $147.55 $268.62 $268.62 $28.42 $28.42 $60.36 $20.19 $34.90 $115.45 $36.60 $50.25 $86.85

$2,561.10

3005 RdAdmOH Cheque 070204 Total 070204 EFT000000011247

Date

Inv #

2019-05-21

Vendor

Description

32709

PUBLIC SERVICES HEALTH & SAFETY ASSOCIATION Workplace safety Seminar

1-250265

BELL MOBILITY (RADIO DIVISION) 19/05 Site Rental

234020

COLLINS SAFETY INC. Boots B.K.

2019-05-21

Total EFT000000011247 EFT000000011256 2019-05-21 Total EFT000000011256

Total RdAdmOH

Amount $55.84 $55.84 $295.38 $295.38 $196.59 $196.59

$547.81

3010 Cheque 070196 Total 070196 070197 Total 070197 070199 Total 070199 070204 Total 070204 070207

Date

Inv #

2019-05-21

Description

3410

21199

KINGSTON AUTO GLASS Install Windshield

26624

MCCULLOUGH METALS LTD. 2X Flat metal

32709

PUBLIC SERVICES HEALTH & SAFETY ASSOCIATION Workplace safety Seminar

2019-05-21

Amount $10,831.78 $10,831.78 $203.52 $203.52 $65.13 $65.13 $639.37 $639.37

SNIDER, PERCY 19/04-24

Total 070207 EFT000000011235

Vendor

FOSTER EQUIPMENT LTD. Major Repair

2019-05-21

Garbage Clean Up

29560 29562

BOULTON SEPTIC/LARMON’S Flagging Flagging

A2105474 A2162502 A1576669

ABELL PEST CONTROL INC. Pest Control Pest Control Pest Control

P13294

AMACO EQUIPMENT 12X PBC Teeth+ 40X Dura Bit

5-72879 5-73360 5-72488

ARMTEC CANADA CULVERT Culverts 12X Couplers Culverts+Couplers

6218

ASSELSTINE HARDWARE Radio Earmuffs

24227160 24227476

BATTLEFIELD EQUIPMENT RENTALS Scissor Lift Scissor Lift Rental

31756

BLACK DOG TIRE & LUBRICANTS Maintenance +Tire Change

Total EFT000000011235 EFT000000011236 2019-05-21

Total EFT000000011236 EFT000000011240 2019-05-21 Total EFT000000011240 EFT000000011242 2019-05-21

Total EFT000000011242 EFT000000011243 2019-05-21 Total EFT000000011243 EFT000000011245 2019-05-21

Total EFT000000011245 EFT000000011248 2019-05-21

$127.20 $127.20 $128.22 $149.59 $277.81 $69.72 $69.72 $69.72 $209.16 $2,720.78 $2,720.78 $8,465.88 $83.28 $23,322.30 $31,871.46 $89.54 $89.54 $464.43 $399.47 $863.90 $775.41

System:

2019-05-16

User ID:

mfoster

8:31:08 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 31822 31823.

Total EFT000000011248 EFT000000011253 2019-05-21

Tire Change 8X Tires

Total EFT000000011253 EFT000000011259 2019-05-21

Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies

W 1166 W 1121

CROSSIRON TRUCK & EQUIPMENT Repair Rear Lights Brakes

13715 14030

D.M. WILLS ASSOCIATES LIMITED Consulting Services Consulting Services

1016821 1016820

E. S. HUBBELL & SONS LIMITED Culverts Culverts

54332 54333

GIN-COR INDUSTRIES INC 6X Dust Caps and Plugs 6X Dust Caps and Plugs

N726154

GRAND & TOY LIMITED Office Supplies

21756

GREER GALLOWAY CONSULTING ENGINEERS Consulting Services

P30911 P31140 P31018

JOE JOHNSON EQUIPMENT INC. 2X Bearing Windshield+Spring Chain Assy Wiper Blade+Arm

9306627177 9306634778 9306627176 9306627178

KENT AUTOMOTIVE Bits+Bolts+Wire Tire Bolts Screws+Nets+Parts Cleaner Assorted Hardware

Total EFT000000011259 EFT000000011268 2019-05-21

Total EFT000000011268 EFT000000011272 2019-05-21

Total EFT000000011272 EFT000000011279 2019-05-21

Total EFT000000011279 EFT000000011280 2019-05-21 Total EFT000000011280 EFT000000011281 2019-05-21 Total EFT000000011281 EFT000000011288 2019-05-21

Total EFT000000011288 EFT000000011289 2019-05-21

Total EFT000000011289 EFT000000011291 2019-05-21

Page 139 of 150 $107.81 $2,580.43 $3,463.65 $7.98 $45.81 $13.77 $139.40 $13.77 $157.99 $7.98 $27.64 $10.16 $42.67 $16.85 $118.96 $11.93 $44.08 $16.85 $118.96 $794.80 $951.96 $3,660.23 $4,612.19 $4,819.35 $4,548.67 $9,368.02 $19,078.78 $6,052.24 $25,131.02 $30.41 $30.41 $60.82 $99.04 $99.04 $2,289.60 $2,289.60 $177.74 $418.08 $184.00 $779.82 $113.05 $65.21 $304.64 $522.91 $1,005.81

LEONARD FUELS 1058-999458 1058-1002891 1058-1002944 1058-1003238 1058-1004454 1058-1004629 1058-1005030 1058-1005622 1058-1006457 1058-1007236 1058-1008207 1058-1008276 1058-1008896 1058-1010145 1056-1004506 3160-993345 0646-991445 0646-59475 3160-999785

Total EFT000000011291 EFT000000011292 2019-05-21 60944

604.1L @.9457 118.31L @1.0611 LUBES 104.21L @1.0611 115.01L @1.0876 86.46L @1.0876 93.44L @1.0876 103.8L @1.0876 80.71L @1.1141 94.43L @1.15 84.16L @1.1230 97.01L @1.1230 68.65L @1.1850 99.9L @1.1673 LUBES 291.3L @.901 703.0L @.915 Service HVAC 205.8L @.9417 LIGHTING…FX INC. 2X Lighting Fixtures

MILLER PAVING LIMITED SU-150-2019-1003 Pulverizing SU-150-2019-1003 Pulverizing SU-150-2019-1003 Pulverizing

Total EFT000000011296 EFT000000011298 2019-05-21 INV0073294 Total EFT000000011298 EFT000000011300 2019-05-21

MORRIS CHEMICALS INCORPORATED Calcium

$614.37 $125.33 $887.17 $110.40 $124.94 $93.93 $101.52 $112.76 $89.86 $108.58 $94.46 $108.88 $81.38 $116.64 $72.17 $267.08 $654.57 $214.82 $197.21 $4,176.07 $166.80 $166.80 $2,654.87 $1,571.26 $5,946.97 $10,173.10 $6,360.51 $6,360.51

NORTRAX 1200129 1200189

Total EFT000000011300 EFT000000011303 2019-05-21

CINTAS 884249254 884249254 884249253 884249253 884251195 884251195 884251196 884251196 884253190 884253190 884253189 884253189 884255122 884255122 884255121 884255121

Total EFT000000011292 EFT000000011296 2019-05-21

Page:

Truck Repairs Service Call- Oil Leak ONTARIO HOSE SPECIALTIES LIMITED

$8,308.61 $1,383.17 $9,691.78

System:

2019-05-16

User ID:

mfoster

8:31:08 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 5190916 5190628 5187329

Total EFT000000011303 EFT000000011306 2019-05-21 141578 Total EFT000000011306 EFT000000011307 2019-05-21

Hose+Assy+O-Ring Fittings+Assembly Fittings+Hose+ Assembly PAT’S RADIATOR SERVICE LTD. 4X Hoses+Fittings

Page 140 of 150 $82.54 $25.89 $297.79 $406.22 $263.87 $263.87

PETRIE FORD 270639 270230

Total EFT000000011307 EFT000000011308 2019-05-21

Pedal Oil

86413412

PREMIER TRUCK GROUP Replace Module+ Reprogram

351429KI 350982KI 350948KI

RUSH TRUCK CENTRES 2X Tail Pipes + Clamps Dust Shield 2X Dust Shield

PS-040665103

TOROMONT INDUSTRIES LTD. 6X Keys

6083-542317 6083-541500 6083-541260 6083-543712 6083-543041 6083-543041 6083-543041 6083-543041 6083-543041 6083-543704 6083-543704 6083-543704

TOWN AND COUNTRY AUTO SUPPLY Hub Assembly Torque Wrench Battery Oil+ Oil Filter Oil Oil Filter Filter Filter+ Oil Change Stickers Oil Oil Filters

9510 9525 7865

TROUSDALE’S FOODLAND Coffee+Cream+Milk+Cups Cups+ Ice Water

92182 506298

TROUSDALE’S HOME HARDWARE Sun Screen+ Bug Repellent Paint Thinner+ Ceiling Cross T

173-231497 173-227984 173-231598 173-229074 173-229085 896-926160 173-230544 173-231635 173-231731

UNIVERSAL SUPPLY GROUP 5 Inch Pipe Parts Air Brake Tubing 5 Inch Pipe Dust Shield Dust Shield U- Joint Clevis Pin+Slack Adjuster 5 Inch Pipe Air Brake Tubes

840237

UCF/MCKEOWN & WOOD FUELS 940.40L @.9130

Total EFT000000011308 EFT000000011322 2019-05-21

Total EFT000000011322 EFT000000011323 2019-05-21 Total EFT000000011323 EFT000000011325 2019-05-21

Total EFT000000011325 EFT000000011327 2019-05-21

Total EFT000000011327 EFT000000011328 2019-05-21

Total EFT000000011328 EFT000000011332 2019-05-21

Total EFT000000011332 EFT000000011334 2019-05-21 Total EFT000000011334 EFT000000011335 2019-05-21

Page:

WASTE CONNECTIONS OF CANADA 7150-0000245063 Dump+Exchange

Total EFT000000011335 EFT000000011337 2019-05-21 23499850

WURTH CANADA LIMITED Gloves

Total EFT000000011337

Total

$208.09 $104.48 $312.57 $529.24 $529.24 $582.19 $64.81 $160.15 $807.15 $58.86 $58.86 $290.51 $721.48 $156.33 $37.43 $37.43 $37.44 $5.94 $5.94 $19.71 $49.90 $24.93 $11.88 $1,398.92 $35.88 $47.98 $251.16 $335.02 $141.31 $44.07 $185.38 $458.00 $29.16 $52.88 $150.59 $150.59 $24.69 $188.97 $45.97 $30.10 $1,130.95 $925.09 $925.09 $378.55 $378.55 $127.14 $127.14

$132,931.64

3105 Structures Cheque 070207

Date

Inv #

2019-05-21

Vendor

Description

Amount

SNIDER, PERCY 19/04/18-22 19/04/18-21 19/04/17-20 19/04/16-19

Sweeping Bridges Sweeping Bridges Sweeping Bridges Sweeping Bridges

Total 070207

Total Structures

$190.80 $1,049.15 $1,112.49 $951.46 $3,303.90

$3,303.90

3115 Bvr Dms Cheque 070207

Date

Inv #

2019-05-21

Vendor

Description

Amount

SNIDER, PERCY 19/04/29-40

Shovel Rental

Total 070207

Total Bvr Dms

$391.78 $391.78

$391.78

3210 Brushing Cheque EFT000000011235

Date 2019-05-21

Inv #

Vendor

Description

BOULTON SEPTIC/LARMON’S

Amount

System:

2019-05-16

User ID:

mfoster

8:31:08 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 29681

Total EFT000000011235 EFT000000011320 2019-05-21 S-0058319

Flagging SWEET’S SAND & GRAVEL Brush Cutter Rental

Total EFT000000011320

Total Brushing

Page:

Page 141 of 150 $2,069.80 $2,069.80 $5,027.96 $5,027.96

$7,097.76

3215 Drainage Cheque EFT000000011263

Date

Inv #

2019-05-21 3032 3031 3041

Total EFT000000011263 EFT000000011295 2019-05-21

Vendor

Description

DEDICATED ENVIRONMENTAL SERVICES INC Inspect Storm Structures Sink Hole Prevention Assessment of Basins+Manholes

MCNICHOLS CONSTRUCTION LTD 19/05/09-BRADSHAW Cat. Excavator+ Hoe Ram

Total EFT000000011295

Total Drainage

Amount $1,110.61 $4,177.13 $1,175.94 $6,463.68 $1,007.42 $1,007.42

$7,471.10

3235 Sidewalks Cheque EFT000000011278

Date

Inv #

2019-05-21 729

Vendor

Description

GILBERT & SON CONSTRUCTION INC. Hoe Ram

Total EFT000000011278

Total Sidewalks

Amount $651.26 $651.26

$651.26

3310 Hardtop Patching Cheque 070207

Date

Inv #

2019-05-21

Vendor

Amount

SNIDER, PERCY 19/04/24-32 19/04/25-33 19/04/29-34

Total 070207 EFT000000011235

Description

2019-05-21 29563 29642 29682

Total EFT000000011235 EFT000000011331 2019-05-21

Patching Patching Patching BOULTON SEPTIC/LARMON’S Patching Patching Patching

$934.16 $934.16 $934.16 $2,802.48 $2,655.94 $2,951.04 $4,190.48 $9,797.46

TW PATCHING 988310

Patching

Total EFT000000011331

Total Hardtop Patching

$6,466.85 $6,466.85

$19,066.79

3315 Sweeping Cheque EFT000000011245

Date

Inv #

2019-05-21 24226506

Vendor

Description

BATTLEFIELD EQUIPMENT RENTALS Power Broom+ Kombi Powerhead

Total EFT000000011245

Total Sweeping

Amount $878.96 $878.96

$878.96

3320 should maint Cheque EFT000000011254

Date

Inv #

2019-05-21

Vendor

Description

201199

COCO PROPERTIES CORP Gravel

S-0058321 S-0058408 S-0058545 S-0058546

SWEET’S SAND & GRAVEL Gravel Gravel Gravel Gravel

Total EFT000000011254 EFT000000011320 2019-05-21

Amount $438.47 $438.47

Total EFT000000011320

$1,363.49 $726.34 $2,117.27 $4,725.11 $8,932.21

Total should maint

$9,370.68

3405 Washout Cheque EFT000000011254

Date

Inv #

2019-05-21

Vendor

Description

201199 199352

COCO PROPERTIES CORP Gravel Gravel

S-0058320 S-0058321 S-0058545 S-0058546

SWEET’S SAND & GRAVEL Gravel Gravel Gravel Gravel

Total EFT000000011254 EFT000000011320 2019-05-21

Total EFT000000011320

Total Washout

Amount $655.84 $1,381.37 $2,037.21 $86.20 $2,245.53 $3,928.32 $6,773.02 $13,033.07

$15,070.28

3425 Gradng & Grvl resurf Cheque 070207

Date

Inv #

2019-05-21

Vendor

Description

Amount

SNIDER, PERCY 19/04/11-42 19/04/29-43

Grading Grading

$228.96 $228.96

System:

2019-05-16

User ID:

mfoster

8:31:08 AM

Total 070207 EFT000000011235

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 142 of 150 $457.92

2019-05-21 29561

BOULTON SEPTIC/LARMON’S Flagging

195868 196705 199352

COCO PROPERTIES CORP Gravel Gravel Gravel

Total EFT000000011235 EFT000000011254 2019-05-21

Total EFT000000011254 EFT000000011296 2019-05-21

MILLER PAVING LIMITED SU-150-2019-1003 Pulverizing

Total EFT000000011296 EFT000000011301 2019-05-21

$164.85 $164.85 $1,754.92 $2,000.50 $435.37 $4,190.79 $417.79 $417.79

O. BETTSCHEN 42308

Total EFT000000011301 EFT000000011320 2019-05-21

Recycled Asphalt

S-0058320 S-0058321 S-0058385 S-0058408 S-0058545

SWEET’S SAND & GRAVEL Gravel Gravel Gravel Gravel Gravel

129367 129369

WHITE’S WEARPARTS LTD 3X Grader Blades 24X Grader Blades

Total EFT000000011320 EFT000000011336 2019-05-21

Total EFT000000011336

Total Gradng & Grvl resurf

$313.34 $313.34 $1,113.30 $1,363.49 $2,108.63 $5,313.04 $469.56 $10,368.02 $1,847.34 $3,026.73 $4,874.07

$20,786.78

3610 Trfc Sg mnt Cheque EFT000000011329

Date

Inv #

2019-05-21

Vendor

Description

Amount

TRUE ELECTRIC

Total EFT000000011329

$2,334.53 $2,334.53

Total Trfc Sg mnt

$2,334.53

6884

Service Caution Lights

3615 Street signs Cheque 070192

Date

Inv #

2019-05-21 201952

Total 070192 EFT000000011317

2019-05-21

Vendor

Description

ATKINSON HOME BUILDING CENTRE Lumber

Amount $18.31 $18.31

SIGNS PLUS

Total EFT000000011317

$137.12 $137.12

Total Street signs

$155.43

3131

5X Street Signs

3620 Reg signs Cheque EFT000000011289

Date

Inv #

2019-05-21 9306705744

Vendor

Description

KENT AUTOMOTIVE Nuts+Bolts+Screws

Total EFT000000011289

Total Reg signs

Amount $322.94 $322.94

$322.94

3638 Locates Cheque EFT000000011302

Date

Inv #

2019-05-21 201999750

Vendor

Description

ONTARIO ONE CALL 19/04 Notifications

Total EFT000000011302

Total Locates

Amount $119.16 $119.16

$119.16

3800 Crssng Guards Cheque EFT000000011257

Date

Inv #

2019-05-21 86640

Vendor

Description

COMMISSIONAIRES SECURITY SOLUTIONS Crossing Guards

Amount

Total EFT000000011257

$908.72 $908.72

Total Crssng Guards

$908.72

Total Trans

$223,970.62

40 Env 4110 Water Treat Cheque EFT000000011246

Date 2019-05-21

Inv #

Vendor

Description

BELL CANADA-WATER TOWER PHONE LINE N6027631-19/04 19/04-Telephone

Amount

Total EFT000000011246

$84.71 $84.71

Total Water Treat

$84.71

5005 SW & Fac OH Cheque 070204

Date

Inv #

2019-05-21 32709

Total 070204

Vendor

Description

PUBLIC SERVICES HEALTH & SAFETY ASSOCIATION Workplace safety Seminar

Amount $112.25 $112.25

System:

2019-05-16

User ID:

mfoster

EFT000000011250

8:31:08 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2019-05-21

Page:

Page 143 of 150

CAMBIUM INC. 2019-26435

Total EFT000000011250 EFT000000011292 2019-05-21

Council Presentation

60937

LIGHTING…FX INC. 12X Ballasts

92303 92301

TROUSDALE’S HOME HARDWARE Pry Bar 2X Pry Bars

Total EFT000000011292 EFT000000011328 2019-05-21

$1,559.98 $1,559.98 $335.69 $335.69

Total EFT000000011328

$9.15 $25.42 $34.57

Total SW & Fac OH

$2,042.49

5105 Garb coll Cheque 070207

Date

Inv #

2019-05-21

Vendor

Amount

SNIDER, PERCY 19/04/02-42 19/04/09-17 19/04/16-18 19/04/24-29 19/04/30-30 19/04/23-28 19/05/01-31

Total 070207 EFT000000011267

Description

2019-05-21 9037

Total EFT000000011267 EFT000000011291 2019-05-21

Garbage Pick Up Garbage Pick Up Garbage Pick Up Garbage Clean Up Garbage Clean Up Garbage Clean Up Garbage Clean Up D.MARTIN WELDING & FABRICATING Pin for Garbage Truck

$101.76 $101.76 $101.76 $101.76 $101.76 $101.76 $101.76 $712.32 $83.56 $83.56

LEONARD FUELS 0363-990371

Total EFT000000011291 EFT000000011299 2019-05-21 9038

Lubes NEXGEN MUNICIPAL INC. PTO Switch

Total EFT000000011299

Total Garb coll

$107.14 $107.14 $235.44 $235.44

$1,138.46

5110 Gab disp Cheque 070207

Date

Inv #

2019-05-21

Vendor

2019-05-21 3058026 3058026 3058026 A2142721

Total EFT000000011236 EFT000000011250 2019-05-21

Portland Dump and Dozer Portland Dump/Waste Portland Dump/Waste 19/04 Bin Rental Portland Dump/Waste Portland Dump/Dozer ABELL PEST CONTROL INC. Pest Control Pest Control Pest Control 19/05 Pest Control

Total EFT000000011250 EFT000000011270 2019-05-21

Spring Sampling+New Locations Spring Sampling+Surface Water Spring Sampling Spring Sampling Spring Sampling Spring Sampling Spring Sampling

94475

ENVIRO-GUARD PLUS INC. 19/04 Pest Control

INV108574627

HD SUPPLY CANADA, INC 20X Pad Lock

13933 13933 13933 13933

JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental Portable Toilet Rental Portable Toilet Rental Portable Toilet Rental

Total EFT000000011270 EFT000000011282 2019-05-21 Total EFT000000011282 EFT000000011287 2019-05-21

Total EFT000000011295 EFT000000011335 2019-05-21

$651.26 $712.32 $712.32 $152.64 $712.32 $1,058.30 $3,999.16 $58.81 $58.81 $58.81 $106.40 $282.83

CAMBIUM INC. 2019-26562 2019-26561 2019-26564 2019-26567 2019-26565 2019-26563 2019-26566

Total EFT000000011287 EFT000000011295 2019-05-21

Amount

SNIDER, PERCY 19/04/17-16 19/04/18-10 19/04/08-37 19/04-23 19/04/29-26 19/05/02-27

Total 070207 EFT000000011236

Description

MCNICHOLS CONSTRUCTION LTD 19/05/08-BRADSHAW Cat Excavator 19/05/06-GREEN BAY Cat Excavator+Fill 19/05/13-SALEM Level Fill to Cover Dump WASTE CONNECTIONS OF CANADA 647-0000025389 27.25MT ICI+Const. Waste+Bulk 647-0000025348 81.87 ICI Waste 7150-0000245063 Dump+Exchange

Total EFT000000011335

Total Gab disp

$3,110.80 $4,423.51 $2,575.55 $1,918.18 $1,327.97 $2,752.61 $1,251.65 $17,360.27 $44.77 $44.77 $379.97 $379.97 $117.02 $117.02 $117.02 $117.02 $468.08 $2,136.96 $3,510.72 $407.04 $6,054.72 $2,961.63 $8,056.76 $2,728.98 $13,747.37

$42,337.17

5200 Recyc Cheque EFT000000011309

Date

Inv #

2019-05-21 108993

Vendor

Description

PRINTFUSION INC. Recycling Schedules

Amount $1,509.91

System:

2019-05-16

User ID:

mfoster

8:31:08 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000011309

Page:

Page 144 of 150 $1,509.91

Total Recyc

$1,509.91

5210 Rec Disp/Prc Cheque 070207

Date

Inv #

2019-05-21

Vendor

Description

Amount

SNIDER, PERCY 19/04/05-38 19/03/29-39 19/03/29-40 19/04/01-41 19/04/15-09 19/04/26-25

Portland Recycle Bradshaw Recycle Salem Recycle Green Bay Recycle Loughborough Recycle Portland Recycle

Total 070207

$534.24 $330.72 $330.72 $1,195.68 $178.08 $534.24 $3,103.68

Total Rec Disp/Prc

$3,103.68

Total Env

$50,216.42

70 Cem 7000 Health Cheque EFT000000011264

Date

Inv #

2019-05-21

Vendor

Description

2287 2287 2287

D G YOUNGE CONCRETE BURIAL VAULTS 19/04 Cemetary Services 19/04 Cemetary Services 19/04 Cemetary Services

2019004 2019023 2019024 2019027

J & J LANDSCAPING Grass Cutting Grass Cutting Grass Cutting Grass Cutting

Total EFT000000011264 EFT000000011286 2019-05-21

Total EFT000000011286

Amount $966.72 $1,373.76 $152.64 $2,493.12 $45.79 $24.93 $45.79 $274.75 $391.26

Total Health

$2,884.38

Total Cem

$2,884.38

80 Rec 8000 Rec Cheque 070192

Date

Inv #

2019-05-21 200988

Total 070192 070207

2019-05-21

Vendor

ATKINSON HOME BUILDING CENTRE Chair Rail

2019-05-21 2474

Total 070210 070211 Total 070211 070212 Total 070212 EFT000000011235

2019-05-21

19/04/23-BEDFORD REC

29620

BOULTON SEPTIC/LARMON’S Holding Tank Pumped

6199

ASSELSTINE HARDWARE Key+ Lockset

150519B 150519C 150519A

BOWES CARPENTRY Repair Leak in Roof Drywall Repairs Painting + Trim Work

1138678

DALTCO ELECTRIC & SUPPLY 40X Fluorescent Bulbs

Total EFT000000011243 EFT000000011249 2019-05-21

Total EFT000000011249 EFT000000011262 2019-05-21

Total EFT000000011269 EFT000000011271 2019-05-21

VERONA FOODLAND Water

WEBSTER, RICHARD 19/04/23-BEDFORD REC 19/04/23-BEDFORD REC

Total EFT000000011235 EFT000000011243 2019-05-21

Total EFT000000011266 EFT000000011269 2019-05-21

Snow Plowing Sweeping Parking Lot

WEBSTER, LOIS 19/04/23-BEDFORD REC

2019-05-21

Total EFT000000011262 EFT000000011266 2019-05-21

Amount $103.22 $103.22

SNIDER, PERCY 19/03/10-38 19/04/25-35

Total 070207 070210

Description

DILLABOUGH, LEE 19/04/23-BEDFORD REC 19/04/23-BEDFORD REC DOWKER, MARY JO 19/04/15- PORT REC 19/04/15- PORT REC ERLICHMAN, WOLFE 19/04/23-BEDFORD REC 19/04/23-BEDFORD REC

Total EFT000000011271 EFT000000011274 2019-05-21

$162.82 $223.87 $386.69 $57.50 $57.50 $32.47 $32.47 $32.47 $32.47 $269.66 $269.66 $30.30 $30.30 $683.83 $390.76 $5,823.73 $6,898.32 $231.20 $231.20 $58.53 $58.53 $32.47 $32.47 $32.47 $32.47

EVERTEMP INC 33653 33643

Test Furnace Replaced Ignition Board+Switch

19124 19125 19123 19131

IMPACT PROPERTY SOLUTIONS Change Lights to LED Switch to Motion Lights Add 4X LED lights Add Feed for Water Tank+ LED

Total EFT000000011274 EFT000000011284 2019-05-21

$284.93 $729.01 $1,013.94 $324.53 $215.95 $729.44 $270.40

System:

2019-05-16

User ID:

mfoster

8:31:08 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 19126

Total EFT000000011284 EFT000000011286 2019-05-21

Switched to Motion Lights

2019001 2019005 2019006 2019007 2019008 2019009 2019010 2019011 2019012 2019013 2019014 2019015 2019016 2019017 2019018 2019019 2019020 2019021 2019030 2019025 2019002 2019003

J & J LANDSCAPING Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting

13854 13855 13706 13853

JODY CAMPBELL’S SEPTIC SERVICE 19/05 Portable Toilet Rental 19/05 Portable Toilet Rental 19/05 Portable Toilet Rental 19/05 Portable Toilet Rental

2019-770

KINGSTON PLATE & WINDOW GLASS Laminated Thermal in Door

Total EFT000000011286 EFT000000011287 2019-05-21

Total EFT000000011287 EFT000000011290 2019-05-21 Total EFT000000011290 EFT000000011291 2019-05-21

Page 145 of 150 $215.10 $1,755.42 $75.30 $81.41 $235.57 $91.58 $64.11 $213.70 $81.41 $20.35 $235.57 $91.58 $213.70 $30.53 $64.11 $35.62 $21.88 $75.30 $122.11 $81.41 $87.51 $131.78 $122.11 $81.41 $2,258.05 $101.76 $101.76 $101.76 $101.76 $407.04 $305.28 $305.28

LEONARD FUELS 1361-991425 0838-993042 0838-997163 1361-997164 0838-1000856

Total EFT000000011291 EFT000000011294 2019-05-21

Total EFT000000011294 EFT000000011297 2019-05-21

Page:

272.5L @.951 390.4L @.951 210.9L @.904 201.2L @.9567 211.5L @.887

$263.71 $377.81 $194.00 $195.87 $193.05 $1,224.44

LONDRY ALARMS 197621 197621

19/04 Montitoring+Rental 19/04 Montitoring+Rental

$28.49 $28.49 $56.98

MOREY, PAM 19/04/15- PORT REC

19/04/15- PORT REC

$65.00 $65.00

Total EFT000000011297 EFT000000011304 2019-05-21 18274

P & D SEALING AND LINES Clean+Seal Pavement+Cracks

19/04-LIB 19/04-LIB

R&D NELSON GENERAL MAINTENANCE 19/03+19/04 General Maint. 19/03+19/04 General Maint.

37406

SELECT DOOR AND FRAME Rekeying

5622

SIMMONS PLUMBING & PUMP SERV. Alarm Sounding- UV System

S-0058546

SWEET’S SAND & GRAVEL Gravel

K610552 K610402

SWISH MAINTENANCE LIMITED Paper Towels+Garbage Bags Cleaning Supplies

221774 91963 91786 92374 221800 221800 221800

TROUSDALE’S HOME HARDWARE Drywall Compound Drywall Compound Paint Brush+Rolls Bolts Bit+Anchors Bit+Anchors Bit+Anchors

Total EFT000000011304 EFT000000011311 2019-05-21

Total EFT000000011311 EFT000000011316 2019-05-21 Total EFT000000011316 EFT000000011318 2019-05-21 Total EFT000000011318 EFT000000011320 2019-05-21 Total EFT000000011320 EFT000000011321 2019-05-21

Total EFT000000011321 EFT000000011328 2019-05-21

Total EFT000000011328

Total Rec

$1,020.65 $1,020.65 $1,129.54 $125.88 $1,255.42 $4,764.50 $4,764.50 $114.48 $114.48 $123.34 $123.34 $53.83 $335.50 $389.33 $7.62 $10.67 $25.42 $10.65 $3.55 $3.55 $3.95 $65.41

$22,984.58

8210 VCA Cheque 070198

Date

Inv #

2019-05-21

Vendor

Amount

LINGEN, ERIC 2019010

Total 070198 EFT000000011243

Description

2019-05-21 6161-VCA

Total EFT000000011243 EFT000000011244 2019-05-21

Summer Flyer ASSELSTINE HARDWARE Garbage Bags

$100.00 $100.00 $7.93 $7.93

BATES, LINDA 2019011

Paper+Ink+Decor for Rem Day

$113.43

System:

2019-05-16

User ID:

mfoster

8:31:08 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000011244 EFT000000011255 2019-05-21

Page:

Page 146 of 150 $113.43

2019008

COLEMAN, DONALD 19/04/10- Meeting Refreshments

Total EFT000000011255

$19.05 $19.05

Total VCA

$240.41

Total Rec

$23,224.99

90 Plan 9000 Plan Cheque 070214

Date

Inv #

2019-05-21

Vendor

Amount

NOLAN, MIKE 19/05 COA 19/05 COA

Total 070214 EFT000000011261

Description

2019-05-21 157115

Total EFT000000011261 EFT000000011283 2019-05-21

19/05 COA 19/05 COA CUNNINGHAM SWAN CARTY Legal Fees

$70.00 $109.45 $179.45 $866.74 $866.74

HOWE, MIKE 19/05 COA 19/05 COA

19/05 COA 19/05 COA

Total EFT000000011283

$70.00 $23.77 $93.77

Total Plan

$1,139.96

Total Plan

$1,139.96

99 9999 Cheque 070213 Total 070213 EFT000000011241

Date 2019-05-21

2019-05-21

Inv #

Description

BATLEY, CATHERINE 2019 TAX REFUND Tax Refund ANTHONY, RICK 2019 TAX REFUND

Total EFT000000011241 EFT000000011312 2019-05-21

Amount $192.97 $192.97

Tax Refund

$830.65 $830.65

Final Notices

$757.10 $757.10

REALTAX INC 71329

Total EFT000000011312 EFT000000011314 2019-05-21 634275 634276 634274 634277 634386 634384 634382 634383 634381 634380 634379 Total EFT000000011314

Vendor

ROSEN ENERGY GROUP F 1136.3L CLR @1.0597 F 278.9L MKD @.9267 F 1270.1L GAS @1.1192 SUN 784.3L CLR @1.0597 B 644.0L MKD @.9217 B 810.6L GAS @1.0812 P 1604.6 L CLR @1.0547 P 1341.1L MKD @.927 F 1153.8L MKD@.9217 F 1693.5L CLR @1.0547 F 1655.5L GAS @1.0812

$1,225.33 $263.01 $1,446.52 $845.75 $604.01 $891.84 $1,722.16 $1,257.85 $1,082.18 $1,817.57 $1,821.43 $12,977.65

Total

$14,758.37

Total

$14,758.37

Total

$406,414.29

Page 147 of 150

INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

May 21, 2019

SUBJECT:

PW-2019-22 – Supply and Install Accessible Entrance at Bradshaw School House

RECOMMENDATION For information only. BACKGROUND Tender PR-2019-22 closed May 8, 2019 for the Supply and Installation of an Accessible Entrance Ramp at the Bradshaw School House. Three (3) bids were received and are listed below. CONTRACTOR

Price Excluding HST $17,600.00

Ubcon Construction Ltd. Wemp & Smith Construction

$17,686.00

Jeffrey G. Wallans Construction Limited

$19,400.00

Ubcon Construction is a reputable contractor and currently provides services to the Township. For these reasons, and also because their price was lower than the next bid, the Public Services Department, under delegated authority, has awarded the Accessible Entrance Ramp at the Bradshaw School House to Ubcon Construction Ltd., for $17,600.00, excluding HST. FINANCIAL IMPLICATIONS An amount of $30,000.00 was approved in the 2019 Capital Budget for this project.

Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Director, Public Works

Jamie Brash Supervisor, Facilities/Solid Waste

Our strength is our community.

Page 148 of 150

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT AGENDA DATE: REPORT DATE: SUBJECT:

May 21, 2019 May 16, 2019

Application for Extension of Draft Plan Approval for Johnston Point & Cranberry Cove Plans of Condominium

RECOMMENDATION: THAT Council receive this report for information. BACKGROUND: The Township received notice on May 13, 2019 that the County of Frontenac has received an application to extend draft plan approval for both the Johnston Point (10CD-2014/001) and Cranberry Cove (10CD-2012/002) plans of condominium. Both plans of condominium are due to lapse in June/July 2019:  

Johnston Point Plan of Condominium received draft plan approval from the Ontario Municipal Board on June 28, 2016 with a 3 year lapsing condition. Draft Plan approval is set to lapse on June 28, 2019. Cranberry Cove Plan of Condominium is due to lapse on July 16, 2019. Cranberry Cove Plan of Condominium received draft plan approval from the County in 2014 and had a 1 year extension to draft plan approval in 2018.

Under the Planning Act, the Owner has the right to apply to the approval authority, in this instance the County of Frontenac, to extend draft plan approval. Both plans of condominium have outstanding conditions that remain to be fulfilled that cannot be completed by the respective lapsing dates. While the County has the full responsibility/authority to make the decision regarding the extension of draft plan approval, the Township can provide a recommendation to County Council regarding the extension of draft plan approval. The Director of Development Services will prepare a report with a staff recommendation relating to draft plan extension for both plans of condominium at the June 4, 2019 Township Council meeting. Staff will recommend that Council pass a resolution making a recommendation on both applications at the June 4, 2019 meeting so the County has the Township recommendation before it considers both applications at the June 19, 2019 County Council meeting. FINANCIAL/STAFFING IMPLICATIONS: None ATTACHMENTS: None Submitted/approved by: Wayne Orr, Chief Administrative Officer Prepared by: Claire Dodds, Director of Development Services

Our strength is our community.

Page 149 of 150

From: Meela Melnik-Proud [mailto:meelamelnik@hotmail.com] Sent: May-15-19 9:20 AM To: councillorrevill@gmail.com; Morey, Doug douggmorey@gmail.com; councillornroberts@gmail.com; patbarr1@aol.com; rgruttan@gmail.com; sfcron.sleeth@gmail.com; Ron Vandewal rvandewal@southfrontenac.net; Ross Sutherland 7846elbe@gmail.com; Wayne Orr worr@southfrontenac.net; rayleonard1952@gmail.com Subject: Re: Impact of Bill 108 – More Homes, More Choices Act Dear Mayor and Councillors, Thank you for last evening’s motion to oppose bill 108 and ask for it to be withdrawn for more consultation. Respectfully, Meela From: Meela Melnik-Proud Sent: May 13, 2019 6:00 PM To: councillorrevill@gmail.com; Morey, Doug; councillornroberts@gmail.com; patbarr1@aol.com; rgruttan@gmail.com; ayleonard1952@gmail.com; sfcron.sleeth@gmail.com; rvandewal@southfrontenac.net; Ross Sutherland; Wayne Orr Subject: Impact of Bill 108 – More Homes, More Choices Act Re: Impact of Bill 108 – More Homes, More Choices Act Dear Mayor and Councillors, I have reviewed your Bill 108 information items on Township agenda having read both Ontario Nature’s Media Statement on Bill 108 and the legal analysis of its Schedule 5 by the Canadian Environmental Law Association. I am including both these links and, respectfully urge you to discuss them in your own assessment of the impact of Bill 108. https://ontarionature.org/news-release/statement-on-bill108/; https://www.cela.ca/sites/cela.ca/files/Schedule5Bill108.pdf For me, they are underscored by two immediate grassroots concerns. The first is the concern for absolute loss of species at risk on Johnston Point, having experienced first hand the government’s priority to “streamline the complex development approvals process”. In this regard, I respectfully ask that you measure the impact of Bill 108 against the United Nations’ report four day later that “ nearly one million species risk becoming extinct within decades, while current efforts to conserve the earth’s resources will likely fail without radical action.” https://news.un.org/en/story/2019/05/1037941 Secondly and coincidently, I am writing from my parent’s home on the outskirts of Pembroke, watching the Ottawa River flood waters continue its rise in our backyard as the city remains in a state of emergency. Like Johnston Point, it offers another timely and heartfelt impact measure, this one demonstrating the simple truth that municipalities and local residents are the ones left to bear the enormous social burden and economic cost of the Province’s status quo action plans failing to prioritize our climate and ecological crisis. Given the timing of Bill 108 on the heels of eliminating the office of the Environmental Commissioner, and the 10 year review of the Endangered Species, there simply doesn’t seem to be anything left to further “streamlining development approvals”. What needs to be streamlined is municipal action following the lead of Kingston in being the first Ontario municipality to declare a climate emergency “for the purposes of naming, framing and deepening our commitment to protecting our economy, our ecosystems and our community from climate change.” I strongly urge Council to voice strong objection to Bill 108, from the perspectives of a state of climate and ecological emergency, whether to anticipate and mitigate further local environmental disaster, or in response to it in the here and now. With deep concern, Meela Melnik-Proud.

Page 150 of 150 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2019-37 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of May 21, 2019 be confirmed.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage Dated at the Township of South Frontenac this 21st day of May, 2019. Read a first and second time this 21st day of May, 2019. Read a third time and finally passed this 21st day of May, 2019.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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