Body: Council Type: Minutes Meeting: Regular Date: May 21, 2024 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council May, 21, 2024
Township of South Frontenac Council Meeting Minutes
Meeting # 11 Time: 7:00 PM Location: Council Chambers/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton Director of Public Services, Arundhati Mohile - Director of Corporate Services, Troy Dunlop - Manager of Engineering and Capital Projects, Christine Woods - Senior Planner, Tom Fehr - Planner
1
Call to Order
a)
Resolution Resolution No. 2024:11:01 Moved by Councillor Pegrum Seconded by Councillor Trueman That the Council meeting of May 21, 2024 be called to order at 7:00 p.m. Carried
2 a)
Declaration of pecuniary interest and the general nature thereof Randy Ruttan declared an pecuniary interest regarding agenda item 6. d) & 12. a) as the applicant is a friend of the family. Doug Morey declared an pecuniary interest regarding agenda item 10. d) as he is a Bell Canada employee.
3
Approval of Agenda and Addendum
a)
Resolution Resolution No. 2024:11:02 Moved by Deputy Mayor Leonard Seconded by Councillor Sleeth That the agenda be approved, as presented. Carried
4 a)
5 a)
Scheduled Closed Session There was none. Recess There was none.
Minutes of Council May, 21, 2024 6
Public Meeting
a)
Resolution Resolution No. 2024:11:03 Moved by Councillor Ruttan Seconded by Councillor Turcotte That the Public Meeting be called to Order. Carried
b)
Notice of Collection
c)
Zoning By-law Amendment Application PL-ZBA-2024-0036, Marten and Jessica Anders, 3514 Buck Point Lane Mr. Fehr conducted a PowerPoint presentation regarding Zoning By-law Amendment Application PL-ZBA-2024-0036. A copy of the PowerPoint presentation is attached to the agenda. In response to a question from Councillor Morey, Mr. Fehr provided clarification regarding the origin of the application. Mayor Vandewal provided members of the public with an opportunity to provide comment. Members of the public did not provide comment.
d)
Zoning By-law Amendment Application PL-ZBA-2024-0043, Snider, 4617 Bedford Road, Sydenham Ms. Woods conducted a PowerPoint presentation regarding Zoning By-law Amendment Application PL-ZBA-2024-43, a copy of the PowerPoint presentation is attached to the agenda. Councillor Pegrum sought clarification regarding both the new and existing septic systems and questioned if the necessary permits were obtained for the new septic system. Ms. Wood advised that the applicant applied for a permit for the new septic system in November, 2023. She commented that it appears that the work on the new septic system is substantially completed and stated that the final inspection has not yet occurred. In response to a question from Councillor Trueman, Ms. Woods provided additional information regarding the dimensions of the proposed severed parcel of land. Councillor Pegrum commented that it is important to note that when the application was reviewed by the Committee of Adjustment it was ultimately approved unanimously by members of the Committee of Adjustment eligible to vote on the file. He explained that the Committee of Adjustment was satisfied that the application was suitable provided that the applicant decommission the existing septic system and construct a new septic system. He reiterated that it appear that the applicant is largely on route to complying with the condition imposed by the Committee of Adjustment. He was of the opinion that the only remaining issue is the odd shape of the lot. He indicated that the parcel of land is located nearby the hamlet and noted that there is a desire to increase infill in the hamlet. He stated that the aforementioned reasons were supported by the Committee of Adjustment. He commented that he does not think it is appropriate for Council to not support the associated zoning by-law
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Minutes of Council May, 21, 2024 amendment. Mayor Vandewal suggested that in similar situations in the future it would be beneficial if the zoning by-law amendment was dealt with prior to matters before the Committee of Adjustment. He commented that due to the septic system being largely complete it is likely too late in the process to deny the application. He explained that it is his understanding that at the very first meeting with the applicant, the Planning Department indicated that they were not supported of the application. He indicated that this position was reiterated at every meeting between the applicant and staff. He was of the opinion that the proposed lot layout is a disaster from a planning perspective. He reiterated that he believes that the lot proposed in the application is dreadful and an example of terrible planning. He noted that professional planners do not support the application. Mayor Vandewal afforded members of the public with an opportunity to provide comment. Members of the public did not provide comment. e)
Resolution Resolution No. 2024:11:04 Moved by Councillor Morey Seconded by Councillor Roberts That the Public Meeting be closed. Carried
7
Delegations
8
Briefings
a)
Representatives from Safe Roads Engineering were present to speak to Council regarding the reconstruction of Road 38 (MURTON ROAD TO KINGSTON ROAD)
b)
Representatives from J.L. Richards were present to speak to Council regarding the Verona Housing Water and Wastewater Servicing Master Plan - Second Progress Update for Council.
c)
Brad Wright, Director, Development Services were present to speak to Council regarding Communal Servicing Policy Development.
9
Approval of Minutes
a)
Resolution Resolution No. 2024:11:05 Moved by Councillor Sleeth Seconded by Councillor Pegrum That the Minutes of the May 7, 2024 meeting of Council be approved. Carried
10
Reports Requiring Action
a)
Proposed Re-Appointment – Municipal Representative (Central Area) – Cataraqui Source Protection Committee Resolution No. 2024:11:06
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Minutes of Council May, 21, 2024 Moved by Councillor Trueman Seconded by Deputy Mayor Leonard That the Council of the Corporation of the Township of South Frontenac recommend that Niall Oddie, Senior Planner, City of Kingston be appointed as the Municipal Representative (Central Area) to the Cataraqui Source Protection Committee for a three-year term. Carried b)
Verona Housing Water and Wastewater Master Plan Update Resolution No. 2024:11:07 Moved by Councillor Roberts Seconded by Councillor Ruttan That Council direct staff to issue a Notice of Completion for the Verona Housing Water and Wastewater Servicing Master Plan; and That the Verona Housing Water and Wastewater Servicing Mater Plan Report be placed on public record for the required 30-day comment period. Carried
c)
Community Grants Resolution No. 2024:11:08 Moved by Councillor Turcotte Seconded by Councillor Morey That Council approve nineteen (19) Community Grant applications as noted in Exhibit A totalling $47,573. That a second intake with a due date of July 31, 2024, be conducted to use the unallocated funds for the community’s benefit. That Section 2 of the Community Grants Policy be amended to permit multiple applications in one intake from one applicant, provided they are for different streams. That Schedule 1 of the Community Grants Policy be amended to permit decision making at the earliest possible. That Schedule 1 of the Community Grants Policy be amended to remove the reference to a scoring system. Carried
d)
Rogers Communications Canada Inc. Cell Tower Proposal C8788 – 3195 Sunbury Road Resolution No. 2024:11:09 Moved by Councillor Pegrum Seconded by Councillor Ruttan That the Township of South Frontenac concur with the proposal by Rogers Communications Inc. to erect a wireless communication installation on lands known as 3195 Sunbury Road (PIN 36296-0608); and That the proposal is compliant, with the requirements of ISED Canada’s default protocol CPC-2-0-03 Issue 5 (July 2014) “Radiocommunication and Broadcasting Antenna Systems”, and all obligations for the municipal and public consultation requirements have been met; and That staff send a statement of concurrence to Rogers Communication Inc. and to Innovation, Science and Economic Development Canada.
Page 4 of 7
Minutes of Council May, 21, 2024 Carried 11 a)
Advisory Committee Reports or Minutes There were none.
12
Reports Requiring Approval of By-laws
a)
Zoning By-law Amendment Application PL-ZBA-2024-0043, Snider, 4617 Bedford Road, Sydenham Resolution No. 2024:11:10 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council take no action regarding the recommendation presented in Report Number 2024-87 regarding 4617 Bedford Road, Sydenham which reads as follows: “That By-law 2024-43 being a By-law to amend Zoning By-law No. 2003-75, as amended, to amend the zoning on lands known as Part 2 on Reference Plan 13R23084, Part of Lot 5, Concession 5, Loughborough District, be denied.” Carried Resolution No. 2024:11:11 Moved by Councillor Pegrum Seconded by Councillor Trueman That By-law 2024-43 being a By-law to amend By-law 2003-75, as amended, to rezone land from rural (RU) to Rural - Special Provision (RU-81) on lands described as Part 2 on Reference Plan 13R23084, Part Lot 5, Concession 5, District of Loughborough, be given first and second reading. Carried Resolution No. 2024:11:12 Moved by Deputy Mayor Leonard Seconded by Councillor Trueman That By-law 2024-43 be given third reading, signed and sealed. Carried Resolution No. 2024:11:13 Moved by Councillor Trueman Seconded by Councillor Turcotte That By-law 2024-43 being a By-law to amend Zoning By-law No. 2003-75, as amended, to amend the zoning on lands known as Part 2 on Reference Plan 13R23084, Part of Lot 5, Concession 5, Loughborough District, be denied. Withdrawn (See Resolution 2024:11:11)
13
Reports for Information
a)
Proposed General Amendments to Zoning By-law
b)
Development Charges Background Study and By-law Update
c)
Town Hall Expansion Update
14
Committee of the Whole
a)
There was none.
Page 5 of 7
Minutes of Council May, 21, 2024 15 a)
16 a)
Tabling of Documents There were none. Communications There were none.
17
Notice of Motions
a)
Notice of Motion – By-law 2014-48 – A By-law for Licensing, Regulating and Governing Transient and Itinerant Traders, for Regulating Vending in Streets and for Regulating and Governing Refreshment Vehicles Resolution No. 2024:11:14 Moved by Councillor Trueman Seconded by Councillor Pegrum That staff be directed to review By-law 2014-48, and report back to Council regarding whether the By-law is required to be updated. Carried
18
Rise and Report regarding County Council and External Boards
a)
County Council Deputy Mayor Leonard spoke about the well attended retirement party for Kelly Pender, the outgoing CAO of the County of Frontenac.
19 a)
20 a)
Announcements/Statements by Councillors There were none. Closed Session (if requested) There was none.
21
Confirmatory By-law
a)
Resolution Resolution No. 2024:11:15 Moved by Councillor Turcotte Seconded by Councillor Morey That By-Law 2024-44, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:11:16 Moved by Councillor Roberts Seconded by Councillor Sleeth That By-Law 2024-44 be given third reading, signed and sealed. Carried
22
Adjournment
a)
Resolution
Page 6 of 7
Minutes of Council May, 21, 2024 Resolution No. 2024:11:17 Moved by Deputy Mayor Sleeth Seconded by Councillor Pegrum That the Council meeting of May 21, 2024 adjourn at 9:54 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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