Body: Council Type: Minutes Meeting: Regular Date: October 21, 2025 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council October, 21, 2025
Township of South Frontenac Council Meeting Minutes
Meeting #2025-19 Time: 6:30 PM Location: Council Chambers/Virtual Via Zoom Present: Ray Leonard, Steve Pegrum, Norm Roberts, Randy Ruttan (attended virtually
- arrived 7:00 p.m.), Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Absent: Doug Morey Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton
- Director of Public Services, Delbert Blakney - Director of Fire and Emergency Services, Stephanie Kuca - Director of Finance and Treasurer, Troy Dunlop - Manager of Engineering and Capital Projects, Tim Laprade, Manager of Recreation and Facilities, Melia Edgar - Deputy Treasurer, Colin Herrewynen - Planner, Evan Bancroft Operations Technologist
1
Meeting to Order
a)
Resolution Resolution No. [2025-19]-01 Moved by Councillor Leonard Seconded by Councillor Pegrum That the Council meeting of October 21, 2025 be called to order at 6:30 p.m. Carried
2
Approval of Agenda (and Addendum)
a)
Resolution Resolution No. [2025-19]-02 Moved by Councillor Roberts Seconded by Councillor Sleeth That the agenda be amended to include a Committee of the Whole “Closed Session” Item 3: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Property matter, Loughborough District. Carried Resolution No. [2025-19]-03 Moved by Councillor Sleeth Seconded by Councillor Roberts That the agenda, as amended, be approved. Carried
3
Disclosure of Pecuniary Interest
4
Committee of the Whole “Closed Session”
a)
Resolution
Minutes of Council October, 21, 2025 Resolution No. [2025-19]-04 Moved by Councillor Turcotte Seconded by Councillor Trueman That Council resolve itself into Committee of the Whole “Closed Meeting” to consider the following items:
- Educational Training Session regarding Strong Mayor Powers - Budget Process.
- Approval of the August 12, 2025 and September 2, 2025 Committee of the Whole “Closed Meeting” Minutes.
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Property matter, Loughborough District. Carried b)
Resolution Resolution No. [2025-19]-05 Moved by Councillor Pegrum Seconded by Councillor Leonard That Council rise from Committee of the Whole “Closed Meeting” without reporting. Carried
5
Recess (If Required)
a)
Council recessed from 6:46 p.m. until 7:00 p.m.
6
Roll Call
a)
The Deputy Clerk conducted roll call.
7
Ceremonial Presentations
a)
There were none.
8
Public Meeting
a)
Resolution Resolution No. [2025-19]-06 Moved by Councillor Sleeth Seconded by Councillor Turcotte That the public meeting be called to order. Carried
b)
The Deputy Clerk read the Notice of Collection and Public Meeting Statement.
c)
Public Meeting regarding Zoning By-law Amendment Application PL-ZBA2025-0090, Hickey Lane, Part Lot 18 Concession 3 Bedford District Colin Herrerwynen, Planner, provided an overview of the application. Mayor Vandewal afforded members of Council the opportunity to ask questions. There were no questions received. Mayor Vandewal afforded members of the public the opportunity to ask questions. There were no questions from members of the public. The applicant, Donna Metz, was present virtually and declined the opportunity to provide additional comments.
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Minutes of Council October, 21, 2025 Mayor Vandewal afforded one final opportunity for questions or comments before closing the public meeting. d)
Resolution Resolution No. [2025-19]-07 Moved by Councillor Roberts Seconded by Councillor Leonard That the public meeting be closed. Carried
9
Delegations
a)
There were none.
10
Briefings
a)
A representative from KPMG was present and spoke to Council regarding the Audit Findings Report for the year ended December 31, 2024.
11
Reports from Administration
a)
2024 Audited Financial Statements Resolution No. [2025-19]-08 Moved by Councillor Trueman Seconded by Councillor Roberts That Council receive the 2024 audited financial statements listed under Exhibit A of Report Number 2025-149. Carried
b)
Zoning By-law Amendment Application PL-ZBA-2025-0090, Hickey Lane, Part Lot 18 Concession 3 Bedford District Resolution No. [2025-19]-09 Moved by Councillor Sleeth Seconded by Councillor Turcotte That the Zoning By-law Amendment Application PL-ZBA-2025-0090 submitted by Donna Metz, regarding Hickey Lane, Lot 17 to 18, Concession 3, be approved; That By-law Number 2025-66, attached to Report Number 2025-145, as Exhibit A, being a By-law to amend the zoning on a portion of lands known as Hickey Lane, Lot 17 to 18, Concession 3, District of Bedford, Township of South Frontenac, be given first and second reading; and That By-law 2025-66 be presented to Council for third reading. Carried
c)
Request for Support regarding Community Emergency Preparedness Grant Application Resolution No. [2025-19]-10 Moved by Councillor Pegrum Seconded by Councillor Leonard That Council endorse The Township of South Frontenac application to the Community Emergency Preparedness Grant as outlined Report 2025-142 and;
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Minutes of Council October, 21, 2025 That Council authorize additional funding in the amount of $50,000 from the Working Funds Reserve, conditional on the approval of the Community Emergency Preparedness Grant application; and That Council authorize the Clerk and Mayor to enter into an agreement should the Township be successful with their application. Carried d)
Draft County Modifications to New Official Plan Resolution No. [2025-19]-11 Moved by Councillor Trueman Seconded by Councillor Turcotte That Council Report 2025-147 Draft County Modifications to Official Plan be received; and That the modifications by County staff be accepted by Council as outlined in Council Report 2025-147. Carried
e)
Schedule for 2026 Budget Resolution No. [2025-19]-12 Moved by Councillor Roberts Seconded by Councillor Sleeth That notwithstanding Sections 7.(3) and (4) of Ontario Regulation 530/22, staff be directed to facilitate the proposed schedule related to the 2026 municipal budget as outlined in Report Number 2025-150. Carried
f)
Vesting of Failed Tax Sale Properties Resolution No. [2025-19]-13 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council authorize the vesting of the properties listed under Attachment A of Report Number 2025-140; That the properties listed under Attachment A be declared surplus to allow for next steps to be undertaken in the failed tax sale RFP process; and That the vesting costs for the listed properties under Attachment A, based on the cost at the time the property is vested, be funded from the allowance for doubtful accounts. Carried
12
Reports from Advisory Committees
Motions Received from Recreation and Leisure Advisory Committee: a)
2026 Municipal Event Roster Resolution No. [2025-19]-14 Moved by Councillor Roberts Seconded by Councillor Leonard That the 2026 municipal event roster, as outlined in Exhibit A to Report Number 2025-152, be approved. Carried
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Minutes of Council October, 21, 2025 b)
Canada Day Fireworks Program Resolution No. [2025-19]-15 Moved by Councillor Sleeth Seconded by Councillor Trueman That Council endorse the continued delivery of the Canada Day fireworks program, including:
- The continuation of the annual rotating site model, in the order of Sydenham Point Park, Gerald Ball Memorial Park, and Centennial Park; and
- The continuation of the shuttle bus program to support accessibility and event logistics; and
- That staff be directed to explore the feasibility of incorporating a drone or hybrid fireworks show in future years, including consideration of costs, logistics, environmental impact, and community interest. Carried
13
Information Reports
a)
1st & 2nd Quarter 2025 – Building Services Report
b)
1st and 2nd Quarter 2025 - Planning Services Report
c)
2025 Year to Date Financial Report to September 30, 2025
d)
Investment Update to June 30, 2025
e)
Boat Launch and Water Access Review
14
Committee of the Whole
a)
Not applicable.
15
Communications
a)
There were none.
16
Tabling of Documents
a)
There were none.
17
New Business
a)
There was none.
18
Notice of Motion
a)
There were none.
19
Approval of Minutes
a)
Resolution Resolution No. [2025-19]-16 Moved by Councillor Pegrum Seconded by Councillor Sleeth That the minutes of the October 7, 2025 Council meeting be approved. Carried
20
Approval of By-laws
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Minutes of Council October, 21, 2025 a)
Resolution Resolution No. [2025-19]-17 Moved by Councillor Roberts Seconded by Councillor Pegrum That By-law Number (1) be given third reading. Carried
b)
Summary of By-laws:
- By-law 2025-66 - A By-Law to amend By-law 2003-75, as amended, to rezone land from RU to RLSW in Part of Lot 17 to 18, Concession 3, District of Bedford: Clarke, Metz
21
Committee of the Whole “Closed Session”
22
Confirmation By-law
a)
Resolution Resolution No. [2025-19]-18 Moved by Councillor Turcotte Seconded by Councillor Sleeth That By-law 2025-68, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. [2025-19]-19 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2025-68, being the confirmatory by-law, be given third reading, signed and sealed. Carried
23
Date of Next Meeting
a)
The next Council meeting is scheduled for November 4, 2025 at 7:00 p.m.
24
Adjournment
a)
Resolution Resolution No. [2025-19]-20 Moved by Councillor Pegrum Seconded by Councillor Roberts That the Council meeting of October 21, 2025 be adjourned at 8:01 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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