Council - 25 Jan 2022 - Agenda — North Frontenac News Media

Published January 25, 2022

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Body: Council Type: Agenda Meeting: Regular Date: January 25, 2022 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA MEETING # 4

Audio Broadcast to the Township’s Facebook Page https://www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE:

7:00 PM, Tuesday, January 25, 2022 Electronic Participation.

Call to Order and Roll Call

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Scheduled Closed Session (at end of agenda)

Delegations - none

Public Meeting

Resolution and Public Meeting Statement

4 - 35

Zoning By-law Amendment Application - Z-21-16 - 2749941 Ontario Inc - 4930 Road 38.

36 - 46

Zoning By-law Amendment Z-21-23 - Barr and Smallman-Tew 22 Beatrice Lane

47 - 52

Zoning By-law Amendment Application -Z-21-28 - 1809505 Ontario Limited - 3810 Perth Road.

53 - 58

Resolution - Close Public Meeting

Approval of Minutes

Special Council meeting of November 23, 2021 (5:00 pm)

59 - 63

Special Committee of the Whole meeting of November 23, 2021 (7:00 pm)

64 - 65

Special Council meeting of November 24, 2021 (7:00 pm)

66 - 68

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Business Arising from the Minutes

Notice of Motion - Feasibility Study Amendment

Reports Requiring Action

Up-date to Building By-law • This report responds to Council’s deferral of amendments to the

69 - 76

77 - 82

Township’s Building Fees at the January 11, 2022 Council meeting in order to provide more information regarding current building fee revenues, operating costs, and reserve balances, and recommends amendments to By-law No. 2014-26 to ensure fees continue to reflect the cost of delivering services without increasing unnecessarily

Scope Change for Buck Lake Culvert Replacement - Project No. 20-R07 • This report provides a summary on the recommended scope changes relating to assigned budget for the Buck Lake Culvert Replacement - Project No.20-R07

Committee Meeting Minutes - none

By-laws

By-law 2022-05 - Rezone from Urban Commercial to Urban Residential - Second Density - Special Provision - Con 5, Part of Lot 4, 4376 Sydenham Mill St (Loughborough)

91 - 98

By-law 2022-06 - Rezone from Limited Service Residential to Limited Service Residential - Special Provision, Con 2 Part of Lot 22, Part 52 on Plan 13R204 (Bedford)

99 107

By-law 2022-07 - Site Plan Agreement between the Corporation of the Township of South Frontenac and Joe & Tara Brice.

108 124

By-law 2022-08 - Interim Tax Rate

125 129

By-law 2022-09 - Appoint an Interim CAO

130 133

Reports for Information

Vaccination Policy Update • This report provides an update on the implementation of Policy HR#023 COVID-19 Vaccination & Prevention Policy, including the percentage of staff vaccination records received, since it became effective on January 17, 2022. • The policy applies to all township employees as well as Council appointed committee volunteers, volunteer fire fighters and members of Council.

134 141

CAO Recruitment - Proposal Review & Selection • This report provides a list of proposals received for the recruitment

142 143

of a new Chief Administrative Officer (CAO) for the Township. Discussion of the proposals and any direction to staff regarding negotiation with recruiters will take place in closed session subject to provisions of the Municipal Act Section 239 (2) (b), (i) and (k); however, any decisions of Council will be made in open session.

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Information Items

Cataraqui Source Protection Committee - Request for Input/Council Resolution on Municipal Appointments • A representative from the “Central Area” needs to be nominated before March 14, 2022 by Council resolution.

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session

Resolution - Council will move into a closed session in accordance with the Municipal Act Section 239 (2) to discuss (b) personal matters about an identifiable individual, including municipal or local board employees, (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26, all matters having regard to discussion of proposals and to provide direction to staff regarding the negotiation with recruiters for a Chief Administrative Officer.

CAO Recruitment - Proposal Review & Selection

Resolution - Move out of closed session

Confirmatory By-law

By-law 2022-10

Adjournment

Resolution Natural, Vibrant and Growing - A Progressive Rural Leader

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147

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Tonight’s public meeting is held to hear Zoning By-law amendment applications Z-21-16, Z-21-23 and Z-21-28. If a person or public body does not make oral or written submissions at this public meeting, or make written submissions to South Frontenac Township before the bylaw is passed, the person or public body may not be added to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. Anyone who wishes to be notified must submit a written request to the Clerk” via email at amaddocks@southfrontenac.net and by doing so this will also entitle you to be advised of a possible Ontario Land Tribunal. To clarify, anyone may appeal the decision to the Ontario Land Tribunal by filing with the Clerk within 20 days of the notice of decision. An appeal to the Ontario Land Tribunal may be filed with the Clerk of the Township not later than 20 days after the day that the notice of decision was given. The notice of appeal must set out the objection to the by-law and the reasons in support of the objection, accompanied by the required fee.

Public Meeting under the Planning Act Applications for Zoning By-law Amendment Z-21-16, Z-21-23 and Z-21-28 Tuesday, January 25, 2022 Page 5 of 147

7:00 p.m. Virtual Council Meeting

Public Meeting Statement • The purpose of this public meeting is to hear comments on Zoning By-Law Amendment Applications Z-21-16, Z-21-23 and Z-21-28. • If a person or public body does not make oral or written submissions at this public meeting, or make written submissions to South Frontenac Township before any by-law is passed, the person or public body may not be added to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. • If you wish to be notified of the decision of Council in respect to the application, you must submit a written request to the Clerk via email at amaddocks@southfrontenac.net. This will also entitle you to be advised of an Ontario Land Tribunal appeal.

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• Anyone may appeal the decision to the Ontario Land Tribunal. The appeal must be filed with the Clerk within 20 days of the notice of decision. The notice of appeal must set out the reasons for the appeal and be accompanied by the fee required by the Tribunal.

Agenda • Planner reviews proposal and delivers report • Questions from Council • Comments from Applicant/Owner, Agent and the Public • Comments/Questions from Council • Close Public Meeting Page 7 of 147

Z-21-16 Applicant: 2749941 Ontario Inc. (Sarah MacInnis) Agent: Fotenn Planning + Design Property: 4930 Road 38, Harrowsmith

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Location

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Proposal • Existing Zone – UC • Proposed Zone – UC-XX • Ground floor commercial space • Five accessory dwelling units on upper floors

Related Applications Page 10 of 147

• Site Plan Control • Community Improvement Plan

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Road 38 Frontage

Harrowsmith Road Frontage

Parking Area Page 12 of 147

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Supportive Studies • Planning Justification Report • Assessed appropriateness of proposal

• Servicing Design Brief • Sufficient quantity of water in on-site well • Water quality treatment unit required • Continue to be serviced by holding tanks

• Phase 1 Environmental Site Assessment • No potential or actual sources of contamination Page 14 of 147

Department and Public Comments • Building Services • Satisfied with revised proposed sewage services

• Public Services • Parking spaces must fit and functionally work with existing entrance width • Supportive of reduced parking

• Fire and Emergency Services • Access for emergency vehicles on the property or on the streets needed Page 15 of 147

• Public comments – none received to date

Policy Framework Provincial Policy Statement Frontenac County Official Plan

Township of South Frontenac Official Plan

• Parking requirements • Buffering between uses

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Zoning By-law No. 2003-75

• Healthy, integrated, viable rural settlement areas • Accommodate an appropriate range and mix of housing • Opportunities for commercial base • Water and sewage servicing

Next Steps • South Frontenac Council should receive comments from the public • A report with a recommendation will be brought to a future Council meeting

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Questions and Comments • Questions from Council • Comments from Applicant, Agent and the Public • Comments/Questions from Council

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Z-21-23

(PL-2021-0042)

Owner: W. Ross Barr Applicant: Peter Smallman-Tew Property: Beatrice Lane, Bedford District Page 19 of 147

Location

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Proposal • Existing Zone – RU • Proposed Zone – RLSW

Related Applications • S-22-21-B lot addition – approved

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Beatrice Lane

Department and Public Comments • Application did not meet criteria for circulation to Public Services and Building Services (Sewage System Review) • Rideau Valley Conservation Authority provided comments on the consent application that were considered for the rezoning • Public Comments - None received to date Page 23 of 147

Policy Framework Provincial Policy Statement Frontenac County Official Plan

Township of South Frontenac Official Plan

Limited service residential development Protecting natural heritage resources

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Next Steps • South Frontenac Council should receive comments from the public • A report with a recommendation will be brought to a future Council meeting

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Questions and Comments • Questions from Council • Comments from Applicant, Agent and the Public • Comments/Questions from Council

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Z-21-28 Applicant: 1809505 Ontario Limited (Jody Campbell) Property: 3810 Perth Road

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Location

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Proposal • Amend existing UC-27 Zone • Permit a fifth accessory dwelling unit • 2000 square foot two-storey addition with one dwelling unit and two commercial units

Perth Road Well Gas Pumps

Existing Building

Septic System

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Excerpt from Austin Engineering Site Plan

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Perth Road Frontage

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Davidson Road Frontage

Department and Public Comments • Building Services • Additional information required to confirm there is sufficient area to accommodate an extension of the existing building and sewage system

• Public Services • A Traffic Impact Study is not necessary at the rezoning stage based on previous and recent traffic study work on the Perth Road corridor. This site is not expected to trigger road modifications. • Traffic impacts could be subject to further review at the site plan control stage if necessary. Page 32 of 147

• Public comments – none received to date

Policy Framework Provincial Policy Statement Frontenac County Official Plan

Township of South Frontenac Official Plan

• Healthy, integrated, viable rural settlement areas • Accommodate an appropriate range and mix of housing • Opportunities for commercial base • Water and sewage servicing

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Next Steps • South Frontenac Council should receive comments from the public • A report with a recommendation will be brought to a future Council meeting

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Questions and Comments • Questions from Council • Comments from Applicant, Agent and the Public • Comments/Questions from Council

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To: Council Prepared by: Development Services Department Date of Meeting: January 25, 2022 Subject:

Public Meeting for Zoning By-law Amendment Application Z-21-16, 2749941 Ontario Inc., 4930 Road 38

Summary This report provides Council with information about Zoning By-law Amendment Application Z-21-16 for 4930 Road 38 in Harrowsmith. If approved, the zone on the subject property would be changed from Urban Commercial (UC) to Urban Commercial – Special Provision (UC-XX). Consistent with Council’s Procedural By-law, Council will receive comments from the public on the application. Staff will bring a more detailed report considering applicable policy and public comments as well as providing a recommendation to Council on this application at a future meeting.

Recommendation This report is for information only.

Background The proposal is to change the zone on the subject property from Urban Commercial (UC) to Urban Commercial – Special Provision (UC-XX). The effect of the proposed by-law would be to permit ground floor commercial space (e.g. professional office) and five residential dwelling units on the upper floors. There would be four one-bedroom apartments and one studio apartment. The effect would also be to specify zoning standards including a minimum number of off-street parking spaces and a minimum planting strip adjacent the rear and interior side lot lines. Under the Planning Act, a public meeting is required to be held to receive comments from the public on the proposed rezoning. The public meeting for application Z-21-16 will be a virtual public meeting using Zoom and telephone.

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Page 37 of 147 Township of South Frontenac Staff Report - Z-21-16, 2749941 Ontario Inc., 4930 Road 38

Discussion/Analysis Property Description The subject property is located at the northeast corner of Road 38 and Harrowsmith Road in the Harrowsmith Settlement Area. The property is surrounded by commercial and residential uses. The subject property is approximately 1,080 square metres (0.32 acres) in area, and has 25 metres of frontage on Road 38 and 54 metres on Harrowsmith Road. The property is developed with a three-storey building with a two-storey addition to the rear and a parking area. The building has historically been used for a variety of commercial and residential uses. It is currently used as an office for the applicant. The three-storey building is designated under the Ontario Heritage Act (Portland By-law 1082) for its significance as a local landmark and social centre, and for its architectural details including the two-storey verandah. Attachment 1 to this report shows the location of the subject property relative to local landmarks. Related Applications The subject property is subject to site plan control application SP-03-21-P under the Planning Act. This application is currently under review. The property is also subject to a community improvement plan application to fund façade improvements and to waive municipal fees. Supporting Documentation A planning justification report, servicing design brief, phase 1 environmental site assessment, architectural drawings and site plan drawings were submitted in support of the rezoning and site plan control applications. The reports are available for review in the Township’s Civic Web Document Center. Planning Justification Report A Planning Justification Report (Fotenn, June 24, 2021) was submitted in support of the rezoning application. The report assessed the appropriateness of the proposed zoning bylaw amendment in the context of the surrounding area as well as its conformity with the applicable policy and regulatory framework. The Planning Justification report suggests that adequate off-street parking is proposed to the rear of the building, within the existing asphalt area. The proposal includes 16 parking www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 38 of 147 Township of South Frontenac Staff Report - Z-21-16, 2749941 Ontario Inc., 4930 Road 38

spaces. The application requests a 1.8 parking ratio for the dwelling units, whereas the Zoning By-law requires a minimum of 2 parking spaces per dwelling unit. This is the equivalent of 9 parking spaces (2 per one bedroom apartment, 1 per bachelor apartment). The report indicated that the required supply of parking for the proposed commercial use would be provided. However, staff calculated that the proposed commercial use would require 9 parking spaces per section 5.30.1.10 of the Zoning By-law (based on proposed 206.8 square metre floor area, and 1 space per 23 square metres of floor area). This would result in a deficiency of two parking spaces. The applicant, through conversations with staff, is requesting a reduction to seven commercial parking spaces on the basis that the proposed office use has space for five employees. These employees regularly work off-site and are seldom in the office all at the same time. Staff also noted in the review of the site plan drawings that the proposed parking arrangement needs to be adjusted to ensure that each parking space would be readily accessible at all times and arranged in such a manner to provide access and manoeuvring space for the parking and removal of a motor vehicle without the necessity of moving another motor vehicle. The applicant is working with their architect to improve the parking arrangement. This will be shown on a revised site plan drawing and will be addressed before the site plan is brought forward to Council for consideration. Servicing Design Brief A Servicing Design Brief (Groundwork Engineering Limited, August 2021) was submitted in support of the applications. The Servicing Design Brief included a Hydrogeological Serviceability Study (ASC Environmental, August 14, 2020) to assess the groundwater quantity and quality at the site. This study concluded that there is a sufficient quantity of water available from the on-site well to support the proposed development. Raw water quality samples (i.e. sample taken before the water softener, filter and UV light system) contained overgrown bacteriological parameters and exceeded aesthetic parameters for colour, Total Dissolved Solids and sodium. The study recommended the applicant contract a professional water quality specialist to confirm water quality treatment and to ensure the system is maintained so as to operate as designed to ensure safe drinking water is provided for future occupants. The Servicing Design Brief indicated that the existing building is serviced by two holding tanks, and that the existing tanks would be used for the proposed development. There is insufficient area for a traditional sewage system on the property.

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Page 39 of 147 Township of South Frontenac Staff Report - Z-21-16, 2749941 Ontario Inc., 4930 Road 38

Building Services staff raised concerns with the calculations provided in the Servicing Design Brief. Staff determined, based on the report and the submitted drawings, that the existing holding tanks do not have sufficient capacity to support the proposed development. The existing holding tanks must support the existing loads, plus the proposed loads of the new addition. Revised servicing design briefs were submitted based on feedback from Township staff. The January 12, 2022 revised report recommends the installation of an additional 3,600 litre holding tank to provide sufficient capacity for the proposed development, including capacity to hold seven days worth of the daily design flow. It also demonstrated that there is sufficient area on the property for this additional holding tank. Building Services is satisfied with the January 12, 2022 revised Servicing Design Brief relative to the proposed sewage services. Phase 1 Environmental Site Assessment The Phase 1 Environmental Site Assessment (XCG, June 29, 2020) did not identify any potential or actual sources of significant contamination associated with the property. Department, Agency and Public Comments Building Services was satisfied with the revised sewage services proposed in the Revised Servicing Design Brief (Groundwork Engineering Limited, January 12, 2022). Public Services identified the need to improve the parking arrangement, particularly the central aisle so that all of the spaces function properly. They also identified several items that will be addressed through the site plan control application including the dimensions of the accessible parking space, adequate headlight screening across from residential properties, on-site commercial waste collection facilities, and pre-defined exterior lighting details. Public Services was satisfied with the servicing and stormwater management findings but encouraged improved lot level controls associated with the new two-storey addition that would replace the existing two-storey addition at the rear of the building. Fire and Emergency Services noted that the proposed parking configuration may make it challenging for emergency vehicles to gain access to the rear of the building and the residential units. Access for emergency vehicles on the property, or on the street(s), will need to be provided to the satisfaction of the Township. This will be addressed through the site plan control application. No comments have been received from members of the public to date.

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Page 40 of 147 Township of South Frontenac Staff Report - Z-21-16, 2749941 Ontario Inc., 4930 Road 38

Preliminary Planning Analysis The subject property is zoned Urban Commercial (UC). The UC zone permits a variety of commercial uses including a professional office. However, the UC zone permits only one dwelling unit in the form of an apartment as an accessory use in buildings in which commercial uses are permitted. The proposed rezoning to needs to be assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. The policies indicate that rural settlement areas, such as Inverary, must be the focus of growth and development, and that their vitality and regeneration must be promoted. These policies also promote healthy, integrated and viable rural areas that are supported by accommodating an appropriate range and mix of housing, as well as by promoting opportunities for a varied and balanced industrial/commercial base in rural settlement areas. Adequate water and sewage disposal systems are a consideration in rural settlement areas. The existing building is connected to a private well. It was demonstrated that there is a sufficient quantity of water available from the on-site well to support the proposed development. Appropriate water quality treatment will be required to ensure delivery of safe drinking water to the residential and commercial uses within the building. An acceptable sewage system is also proposed for the development. Any site plan agreement for the property would need to include a clause requiring confirmation from a water specialist that an appropriate water quality treatment unit has been installed prior to occupancy. The Zoning By-law requires a minimum of two on-site parking spaces for each dwelling on a property, and a minimum of one space per 23 square metres of floor area for a professional office. This means the proposed development would require a minimum of 19 parking spaces. The proposal includes 16 parking spaces. The application requests a 1.8 parking ratio for the dwelling units. This is the equivalent of 9 parking spaces (2 per one bedroom apartment, 1 per bachelor apartment). The application also requests 7 commercial parking spaces based on the transient nature of how the office is used. Staff are of the opinion that it would be justifiable to reduce the required number of on-site parking spaces by one for the residential use due to the bachelor apartment. It is also justifiable to reduce the required number of on-site parking spaces by two for the commercial use. On-street parking is available on both Road 38 and Harrowsmith Road for short term parking needs. The UC zone requires a one metre buffer strip where a rear yard or interior side yard abuts a residential zone. The application proposes a 0.4 metre buffer strip in recognition of the existing parking situation buffer strip on the property. The nature of the buffer strip (e.g. landscaping or fencing) would be determined through the site plan control process.

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Page 41 of 147 Township of South Frontenac Staff Report - Z-21-16, 2749941 Ontario Inc., 4930 Road 38

Attachment 2 to this report is a draft by-law for the proposed development. A detailed policy analysis will be provided in a subsequent report to Council following the public meeting.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation Notice of the Statutory Public Meeting was given pursuant to the requirements of the Planning Act, 20 days in advance of the Public Meeting. This included notice given: • • • •

by mail to every owner of land within 120 metres of the subject lands by posting notice signs on the subject lands by posting on the Township’s Current Planning Application webpage by e-mail to prescribed persons and public bodies (e.g. Conservation Authority, County Clerk, School Boards, Ontario Power Generation Inc. and Hydro One Inc.)

Attachments

Location Map
Draft By-law

Approvals Report Prepared By: Christine Woods, MCIP, RPP, Senior Planner

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Page 42 of 147 Township of South Frontenac Staff Report - Z-21-16, 2749941 Ontario Inc., 4930 Road 38

Submitted By:

Claire Dodds, MCIP, RPP Director of Development Services

Approved By:

Neil Carbone Chief Administrative Officer

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Attachment 1. Location Map

Legend Church Food & Beverage Gas Station Gift Shop Golf Course Grocery Library School Waste Site Assessment Parcels Settlement Area Citations

0.5

0.23

0.5 Kilometers

Notes Z-21-16

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

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1: 9,028

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-XX BEING A BY-LAW TO AMEND BY-LAW 2003-75, AS AMENDED, TO REZONE LAND FROM URBAN COMMERCIAL (UC) TO URBAN COMMERCIAL – SPECIAL PROVISION (UC-XX) ON LANDS DESCRIBED AS 4930 ROAD 38, PART OF LOT 6, CONCESSION 5, DISTRICT OF PORTLAND: 2749941 ONTARIO INC. WHEREAS pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac, hereby enacts as follows: 1.

THAT Schedule “A” and Schedule “E”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Urban Commercial (UC) to Urban Commercial – Special Provision (UC-XX) for the lands shown on Schedule “1”.

THAT Zoning By-law Number 2003-75 as amended is hereby further amended by adding a new section UC-XX (4930 Road 38, Part of Lot 6, Concession 5, District of Portland – 2749941 Ontario Inc.) immediately after the last Urban Commercial – Special Provision section to read as follows: UC-XX (4930 Road 38, Part of Lot 6, Concession 5, District of Portland – 2749941 Ontario Inc.) Notwithstanding the provisions of Section 19 or any other provision of this Bylaw to the contrary, on the lands zoned Special Urban Commercial (UC-XX), the following provisions apply: •

Additional Permitted Uses a. A maximum of five accessory dwelling units For the purpose of the UC-XX zone, an accessory dwelling unit shall mean a dwelling unit which is part of a building that is accessory to a permitted nonresidential use.

ZONE PROVISIONS •

Minimum Parking Space Requirements o 1.8 spaces for each dwelling unit o Seven (7) spaces for any commercial use

•

Lands Abutting a Residential Zone o A 0.4 metre wide strip shall be provided immediately adjacent to the rear and/or interior side lot line abutting a residential zone, and shall consist of landscaping, fencing, or any of a combination of the foregoing.

All other provisions of this By-law shall apply. 3.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34.

Page 45 of 147 Dated at the Township of South Frontenac this ##th day of MONTH, 2022. Read a first and second time this ##th day of MONTH, 2022. Read a third time and finally passed this ##th day of MONTH, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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Schedule 1 This is Schedule “1” to By-law No. 2022-XX.

Passed this ##th day of MONTH, 2022

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 47 of 147

To: Council Prepared by: Development Services Department Date of Meeting: January 25, 2022 Subject:

Public Meeting for Zoning By-law Amendment Application Z-21-23, Barr and Smallman -Tew, 22 Beatrice Lane

Summary This report provides Council with information about a Zoning By-law Amendment Application Z-21-23 for 22 Beatrice Lane. If approved, the zone on the subject lands would be changed from Rural (RU) to Limited Service Residential – Waterfront (RLSW). Consistent with Council’s Procedural By-law, Council will receive comments from the public on application Z-21-23and staff will bring a more detailed report considering applicable policy and public comments, and provide a recommendation to Council on this application at a future meeting.

Recommendation This report is for information only.

Background The subject property (22 Beatrice Lane) is subject to consent application S-22-21-B for a lot addition to 179 Beatrice Lane. Provisional approval of this application was granted, subject to conditions by the Director of Development Services on June 30, 2021. Condition 9 requires the severed parcel (lot addition) to be rezoned so that the lands will have the same zone as the property it is enlarging, 179 Beatrice Lane. Under the Planning Act, a public meeting is required to be held to receive comments from citizens on the proposed rezoning. The public meeting for application Z-21-23 will be a virtual public meeting using Zoom and telephone.

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Page 48 of 147 Township of South Frontenac Staff Report - Z-21-23, Barr and Smallman -Tew, 22 Beatrice Lane

Discussion/Analysis Property Description The subject lands consist of approximately 2.1 hectares (5.25 acres) of vacant land with 200 metres (656 feet) of frontage on Beatrice Lane and 72 metres (236 feet) of waterfrontage on Bob’s Lake. The lands are zoned Rural (RU). The severed parcel is separated from the benefitting lot by Beatrice Lane. Attachment 1 to this report shows the location of the subject lands (see draft by-law schedule). The subject lands are being added to 179 Beatrice Lane. 179 Beatrice Lane is zoned Limited Service Residential – Waterfront (RLSW). It is developed with a principal dwelling, garage and sewage system. The purpose of the lot addition is for further enjoyment of the property for recreational use. Related Applications The subject lands are subject to consent application S-22-21-B for a lot addition. Provisional approval of the consent applications was granted subject to conditions by the Director of Development Services on June 30, 2021. Department, Agency and Public Comments The application did not meet the criteria for circulation to Public Services and Building Services (Septic System Review). Rideau Valley Conservation Authority was not circulated on the rezoning application, as they had no objection to the approval of consent application S-22-21-B when they reviewed the consent application in 2021. No comments have been received from members of the public to date. Preliminary Planning Analysis The proposed rezoning needs to be assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. The main policy theme that is applicable to the proposed rezoning is limited service residential development. The Director of Development Services had consideration for the 2020 PPS as well as the County and Township Official Plan in the decision to grant draft approval to consent application S-22-21-B for a lot addition. It is good planning practice to ensure that consistent zoning is applied to the enlarged parcel. The lot addition lands are proposed to

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Page 49 of 147 Township of South Frontenac Staff Report - Z-21-23, Barr and Smallman -Tew, 22 Beatrice Lane

be zoned RLSW, consistent with the zoning that applies to 179 Beatrice Lane. This zoning is also consistent with the other properties located along this portion of Beatrice Lane. The proposal to rezone the lands through application Z-21-23 is consistent with the 2020 PPS as well as the County and Township Official Plans. A detailed policy analysis will be provided to Council following the public meeting. Attachment 1 to this report is a draft by-law.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Attachments

Draft By-law

Approvals Report Prepared By: Anna Geladi, Planner

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Page 50 of 147 Township of South Frontenac Staff Report - Z-21-23, Barr and Smallman -Tew, 22 Beatrice Lane

Report Reviewed By: Christine Woods, MCIP, RPP Senior Planner Submitted By:

Claire Dodds, MCIP, RPP Director of Development Services Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 51 of 147

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-## BEING A BY-LAW TO AMEND BY-LAW 2003-75, AS AMENDED, TO REZONE LAND FROM RURAL (RU) TO LIMITED SERVICE RESIDENTIAL – WATERFRONT (RLSW) ON LANDS DESCRIBED AS PART LOTS 22 AND 23, CONCESSION 5, DISTRICT OF BEDFORD, MUNICIPALLY KNOWN AS 22 BEATRICE LANE: BARR AND SMALLMAN-TEW WHEREAS pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac, hereby enacts as follows: 1.

THAT Schedule “D”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) to Limited Service Residential – Waterfront (RLSW) for the lands shown on Schedule “1”.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Dated at the Township of South Frontenac this ##th day of MONTH, 2022. Read a first and second time this ##th day of MONTH, 2022. Read a third time and finally passed this ##th day of MONTH, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 52 of 147

Schedule 1 This is Schedule “1” to By-law No. 2022- XX.

Passed this ##th day of MONTH, 2022

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 53 of 147

To: Council Prepared by: Development Services Department Date of Meeting: January 25, 2022 Subject:

Public Meeting for Zoning By-law Amendment Application Z-21-28, 1809505 Ontario Ltd., 3810 Perth Road

Summary This report provides Council with information about Zoning By-law Amendment Application Z-21-28 for 3810 Perth Road in Inverary. If approved, the site-specific UC-27 zone on the subject property would be amended to permit five accessory dwelling units, whereas four units are currently permitted. Consistent with Council’s Procedural By-law, Council will receive comments from the public on the application. Staff will bring a more detailed report considering applicable policy and public comments as well as providing a recommendation to Council on this application at a future meeting.

Recommendation This report is for information only.

Background The subject property is zone Urban Commercial – Special Provision (UC-27). The UC-27 zone permits the full range of commercial uses listed in the UC zone, as well as four accessory residential units. The purpose of the proposed by-law is to amend the UC-27 zone to permit a fifth accessory residential unit. The effect of the proposed by-law would be to facilitate a proposed 2000 square foot, two-storey addition to the existing building that would include a fifth accessory residential unit and two additional commercial units. Under the Planning Act, a public meeting is required to be held to receive comments from the public on the proposed rezoning. The public meeting for application Z-21-28 will be a virtual public meeting using Zoom and telephone.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 54 of 147 Township of South Frontenac Staff Report - Z-21-28, 1809505 Ontario Ltd., 3810 Perth Road

Discussion/Analysis Property Description The subject property is located at the northeast corner of Perth Road and Davidson Road in the Inverary Settlement Area. The property is surrounded by commercial and residential uses. The subject property is 2.2 hectares (5.5 acres) in area and has 172 metres of frontage on Perth Road and 155 metres on Davidson Road. The property is developed with a twostorey building. The building contains three commercial uses on the first floor and four accessory dwelling units on the second floor. The property is also developed with an automobile service station. Attachment 1 to this report shows the location of the subject property relative to local landmarks. Attachment 2 is a draft site plan drawing. Related Applications The subject property is not subject to another application under the Planning Act. An application to amend the site plan control agreement on the property would be required for the proposed building addition. Department, Agency and Public Comments Building Services has requested additional information about the proposed addition so that they can review the sewage system application to increase the size of the existing sewage system to accommodate the proposed addition. This information is needed to confirm that sufficient space is provided to accommodate an extension of the existing building and sewage system. Public Services have indicated that although parking spaces and traffic will be increased at the site, a Traffic Impact Study is not necessary at the rezoning stage based on previous and recent traffic study work on the Perth Road corridor. This site is not expected to trigger road modifications. Traffic impacts could be subject to further review at the site plan control stage if necessary. No comments have been received from members of the public to date.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 55 of 147 Township of South Frontenac Staff Report - Z-21-28, 1809505 Ontario Ltd., 3810 Perth Road

Preliminary Planning Analysis The subject property is zoned Urban Commercial – Special Provision (UC-27). The UC-27 zone permits the full range of commercial uses listed in the UC zone, as well as four accessory residential units. The proposed rezoning to needs to be assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. The policies indicate that rural settlement areas, such as Inverary, must be the focus of growth and development, and that their vitality and regeneration must be promoted. These policies also promote healthy, integrated, and viable rural areas that are supported by accommodating an appropriate range and mix of housing, as well as by promoting opportunities for a varied and balanced industrial/commercial base in rural settlement areas. Section 5.6 of the Township Official Plan permits commercial uses by zoning by-law amendment when Council is satisfied that the nature and scale of the proposed use is appropriate. Council approved the existing development on the property through By-laws 2017-17 and 2017-24. Adequate water and sewage disposal systems are a consideration in rural settlement areas. Section 6.10.3 of the Township Official Plan requires a report by a professional engineer or other qualified professional(s) indicating that an adequate supply of potable water is available for the use and that soil conditions are suitable for the installation of sewage system. The application for the existing development was supported by a six hour well pump test. The applicant will be required to provide confirmation that the well has sufficient capacity (volume/flow) for the additional apartment and commercial units, in support of the rezoning application. The applicant will be required to provide a hydrogeologist’s opinion on the 2017 pump test, and the suitability of the data for the additional use. The opinion will also need to address water quality relative to the automotive service station on the property. In accordance with the PPS 2020 and the County Official Plan, Section 6.24 of the Township Official Plan requires contaminated sites to be remediated as necessary, and a Ministry of the Environment letter acknowledging receipt of a “Record of Site Condition” prior to development approvals being granted. A Record of Site Condition (RSC) summarizes the environmental condition of a property as of a certification date based on the completion of one or more environmental site assessments, and must be filed with the Ministry of Environment, Conservation and Parks.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 56 of 147 Township of South Frontenac Staff Report - Z-21-28, 1809505 Ontario Ltd., 3810 Perth Road

The criteria for whether an RSC is required is specified in Ontario Regulation 153/04 Records of Site Condition – Part XV.1 of the Act. The Ministry of Environment, Conservation and Parks recently advised the Township that this regulation was updated in 2019 to include criteria that requires a Record of Site Condition be submitted at the time of building permit when a proposal includes expanding a building footprint on lands that currently have a commercial use and include an addition of residential space. While it is the requirements of the Ontario Building Code that trigger the submission of an RSC – planning staff are flagging this requirement for the property owner at this time, so they are prepared to address this requirement as part of a complete building permit application. Attachment 2 to this report is a draft by-law for the proposed development. A detailed policy analysis will be provided in a subsequent report to Council following the public meeting.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 57 of 147 Township of South Frontenac Staff Report - Z-21-28, 1809505 Ontario Ltd., 3810 Perth Road

Attachments

Location Map
Draft Site Plan Drawing
Draft By-law

Approvals Report Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:

Claire Dodds, MCIP, RPP Director of Development Services Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 58 of 147

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-XX BEING A BY-LAW TO AMEND BY-LAW 2003-75, AS AMENDED, TO EFFECT A CHANGE TO THE URBAN COMMERCIAL – SPECIAL PROVISION (UC-27) ZONE ON LANDS DESCRIBED AS 3810 PERTH ROAD, PART LOT 19, CONCESSION 4, DISTRICT OF STORRINGTON: 1809505 ONTARIO LIMITED

WHEREAS pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac, hereby enacts as follows: 1.

THAT Section UC-27 (Part Lot 19, Concession IV, Storing District – J. Campbell) of Zoning By-law Number 2003-75, as amended, is hereby amended by replacing “four accessory residential units” with “five accessory dwelling units”.

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 59 of 147 Minutes of Council November, 23, 2021 Time: 5:00 PM Location: Electronic Participation/Council Chambers

Meeting # 35 Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Charles Croll - Director of Public Services, Jamie Brash - Manager of Facilities and Solid Waste, Claire Dodds - Director of Development Services, Troy Dunlop - Manager of Technical Services and Infrastructure, Louise Fragnito - Director of Corporate Services and Treasurer, Darcy Knott - Director of Fire and Emergency Services, Angela Maddocks - Clerk. 1.

Call to Order and Roll Call

Resolution Resolution No. 2021-35-01 Moved by Deputy Mayor Revill Seconded by Councillor Ruttan That the Special Council meeting of November 23, 2021 be called to order at 5:00 pm. Carried

The Clerk conducted the roll call as outlined in the attendance noted above.

Declaration of pecuniary interest and the general nature thereof

There were no declarations reported.

Introduction of Director of Public Services - Charles Croll

Mayor Vandewal introduced Charles Croll as the new Director of Public Services and welcomed him to the South Frontenac team.

Approval of Agenda

Resolution Resolution No. 2021-35-02 Moved by Councillor Roberts Seconded by Councillor Leonard That the agenda for the Special Council meeting of November 23 2021 at 5:00 pm be approved. Carried

Scheduled Closed Session - not applicable

Delegations

South Frontenac Museum Committee - Bellrock & Petworth MIlls

Page 60 of 147 Minutes of Council November, 23, 2021 Wilma Kenny was present on behalf of the South Frontenac Museum Committee and it’s sub-committee for mill restoration. An amount of $20,000 is requested for Petworth Mill to undertake an engineering study if Federal Government grant is not successful as they can’t move forward with their plans without this study. They are anticipating a response to this application very soon. They were not aware that township staff have already allocated funding for this purpose, however there are other items that could be considered such as signage and masonry work. An amount of $40,000 is being requested for the Bellrock Mill to complete a rough closure of the mill and install safety fencing as well as rendering the grist mill section to be water tight. The Museum Committee’s contribution is $10,000. Currently there has not been any engineering study completed for Bellrock Mill. Mrs. Kenny confirmed that this monetary amount is a guess but a placeholder in the budget. Council agreed that they have committed to securing the site for safety concerns however the state of deterioration needs to be assessed. b)

Volleyball Courts at Gerald Ball Memorial Park Dustin Garrett attended virtually to request funding for a beach volleyball court at the Gerald Ball Memorial Park as there appears to be a lot of interest for this. There is upfront cost but the ongoing maintenance is minimal for court use. He acknowledged the recent upgrades to the pickleball courts which has brought revenue to local businesses. Councillor Sleeth asked about how many people are interested which Mr. Garrett indicated there are 30 local residents interested in this. Currently there is a beach volleyball court in Kingston and one in Westport. The interest in this sport has increased due to COVID. It was suggested that a petition for this facility would be helpful for Council in their decision making. Council is still awaiting on the recommendations from the Recreation Master Plan.

Emergency Services/Policing and Provincial Funding for hospital upgrade Shane Peters attended virtually to encourage South Frontenac Council to assist in the hospital expansion as part of the community share portion of the provincial funding program as part of the 2022 budget process. He noted that the City of Kingston is considering a one time tax levy of 0.6 % to come up with a portion of the community share. Mayor Vandewal explained that this type of request should be submitted at the County of Frontenac level as they represent all four townships. To date, he is not aware of any request coming forward to the County. Councillor Sutherland inquired about a financial commitment the County made to the Kingston General Hospital that was a significant amount for a 10 year period.

Public Meeting - not applicable

Approval of Minutes - not applicable

Reports Requiring Action

Page 2 of 5

Page 61 of 147 Minutes of Council November, 23, 2021 a)

Southern Frontenac Community Services Funding Request

Resolution No. 2021-35-03 Moved by Councillor Roberts Seconded by Councillor Sutherland That Council approve making a financial contribution to SFCSC’s Grace Centre Expansion Project provided under option ___ of this staff report, to be funded from the Township’s Working Fund reserve and, That Council approve the recommended terms of a contribution agreement for financial support of SFCSC’s Grace Centre Expansion Project; and, That Council direct the Mayor and Clerk to execute any agreements or by-laws required to enter into the contribution agreement as outlined within this staff report.

Resolution No. 2021-35-04 Moved by Councillor Sutherland Seconded by Councillor Morey That Option “C” of the report be inserted in resolution 2021-35-03. Carried Resolution No. 2021-35-05 Moved by Councillor Roberts Seconded by Councillor Sutherland That Council approve making a financial contribution to SFCSC’s Grace Centre Expansion Project provided under option C of this staff report, to be funded from the Township’s Working Fund reserve and, That Council approve the recommended terms of a contribution agreement for financial support of SFCSC’s Grace Centre Expansion Project; and, That Council direct the Mayor and Clerk to execute any agreements or by-laws required to enter into the contribution agreement as outlined within this staff report. Carried b)

Insurance Renewal Resolution No. 2021-35-06 Moved by Councillor Ruttan Seconded by Deputy Mayor Revill That Council approve the award of the Insurance Services RFP to Marsh Canada for the period of January 1st, 2022 to December 31st, 2024 with an option to renew for two (2) one-year extensions based on reasonable price adjustments and satisfactory service. Carried

Outcome of Interviews for Council Candidates Resolution No. 2021-35-07 Moved by Councillor Sutherland Seconded by Councillor Roberts That Council direct the Clerk to prepare a by-law appointing __________________ to the vacant seat on Council for the remainder of this term; and

Page 3 of 5

Page 62 of 147 Minutes of Council November, 23, 2021 That this by-law be presented at the November 24, 2021 Special Council meeting.

Resolution No. 2021-35-08 Moved by Councillor Sleeth Seconded by Councillor Leonard That “John McDougall” be inserted into Resolution 2021-35-07. Carried Resolution No. 2021-35-09 Moved by Councillor Sutherland Seconded by Councillor Roberts That Council direct the Clerk to prepare a by-law appointing John McDougall to the vacant seat on Council for the remainder of this term; and That this by-law be presented at the November 24, 2021 Special Council meeting. Carried d)

Pre-Budget Approval Request - Preliminary Design Work (2022) A “friendly amendment” was proposed to increase the amount by $5000.00 instead of the $40,000.00 identified in the report. Resolution No. 2021-35-10 Moved by Councillor Leonard Seconded by Councillor Sutherland That Council provide pre-budget approval in the amount of $45,000 for preengineering work for several projects identified in the short-term capital works program; and That the budget request for pre-engineering work be funded from the Asset Investment Reserve. Carried

Award Tender for PS-2021-29 Fire and Rescue Station #8 Resolution No. 2021-35-11 Moved by Councillor Sleeth Seconded by Councillor Morey That Council award the contract, PS-2021-19 Fire and Rescue Station #8 to Bourgon Construction in the amount of $3,302,767.00; and, That $100,000 of the unfunded design and construction costs associated with solar and air-source heat pump components be funded from Council’s 2021 Climate Change Mitigation allocation; and, That the remaining balance of $1,283,546.58 including funding for the unbudgeted portion of construction costs, building/septic permits, facility chattels, architecture & project management fees, and the non-refundable portion of HST be funded from the Facilities Reserve. Carried

By-laws - not applicable

Reports for Information - not applicable

Information Items - not applicable

Page 4 of 5

Page 63 of 147 Minutes of Council November, 23, 2021 13.

Notice of Motion

Councillor Sutherland served a notice of motion to once again ask the provincial government and AMO to review joint and several liability.

Announcements/Statements by Councillors - none

Question of Clarity (from the public on outcome of agenda items)

There were no questions of clarity from those members of the public joined virtually.

Closed Session - not applicable

Confirmatory By-law

By-law 2021-69 Resolution No. 2021-35-12 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2021-69, being a by-law to confirm generally all actions and proceedings of the Council of the Corporation of the Township of South Frontenac on November 23, 2021 be given first and second reading. Carried Resolution No. 2021-35-13 Moved by Councillor Sutherland Seconded by Councillor Roberts That By-law 2021-69, being the confirmatory by-law be given third reading, signed and sealed. Carried

Adjournment

Resolution Resolution No. 2021-35-14 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill That the Special Council meeting of November 23, 2021 be adjourned at 6:20 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 5 of 5

Page 64 of 147

Minutes of a Special Committee of the Whole November 23, 2021

Meeting # 36 Time:7:00 pm Location: Council Chambers & Electronic Participation Council Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Angela Maddocks - Clerk, Claire Dodds - Director of Development Services, Christine Woods - Senior Planner Dillon Consulting Staff via Electronic Participation: Kelly Martel, Megan Reddy, Rory Baksh

Call to Order and Roll Call

The Clerk conducted the roll call as outlined in the attendance noted above.

Motion Moved by Councillor Morey Seconded by Councillor Sleeth That the Special Committee of the Whole meeting of November 23, 2021 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

Motion Moved by Councillor Sutherland Seconded by Councillor Ruttan That the agenda for the Special Committee of the Whole meeting of November 23, 2021 be approved. Carried

Reports Requiring Direction

Official Plan - Policy Direction

Claire Dodds, Director of Development Services, Christine Woods, Senior Planner and staff from Dillon Consulting provided Committee of the Whole with

Page 65 of 147 Committee of the Whole November 23, 2021 a presentation on policy directions that required their feedback. The presentation included a summary of the results of the August and September 2021 virtual open houses and the on-line survey. A review of where the township is, the vision and guiding principles and goals was discussed and it was noted that aboriginal rights and interests were part of the consultation process. Council provided their comments on policy direction on where and how we develop as a municipality, protecting our environment, managing our rural and agricultural lands, and culture and the built environment. 5.

Adjournment

Motion Moved by Councillor Leonard Seconded by Councillor Ruttan That the Special Committee of the Whole meeting be adjourned at 9:03 pm. Carried

Page 2 of 2

Page 66 of 147 Minutes of Council November, 24, 2021 Time: 7:00 PM Location: Electronic Participation/Council Chambers

Meeting # 37 Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, John McDougall, Doug Morey, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Present via Electronic Participation: Randy Ruttan Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Louise Fragnito - Director of Corporate Services and Treasurer, Angela Maddocks Clerk.

Call to Order and Roll Call

Resolution Resolution No. 2021-37-01 Moved by Councillor Roberts Seconded by Councillor Sutherland That the Special Council meeting of November 24, 2021 be called to order at 7:00 pm Carried

The Clerk conducted the roll call as outlined in the attendance noted above. (Councillor McDougall was not included in the verbal roll call as he had not officially been appointed at that point in the meeting).

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

Resolution Resolution No. 2021-37-02 Moved by Councillor Morey Seconded by Councillor Roberts That the agenda for the Special Council meeting of November 24, 2021 be approved. Carried

By-laws

By-law 2021-70 - Appoint a Council Member Resolution No. 2021-37-03 Moved by Deputy Mayor Revill Seconded by Councillor Leonard

Page 67 of 147 Minutes of Council November, 24, 2021 That By-law 2021-70, being a by-law to appoint a Council member be given first and second reading. Carried Resolution No. 2021-37-04 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill That By-law 2021-70, being a by-law to appoint a Council member be given third reading, signed and sealed. Carried 5.

Declaration of Office

Newly appointed Councillor John McDougall took the declaration of office.

Reports Requiring Action

Vaccination Policy A recorded vote was requested with Councillors Leonard, McDougall, Morey Roberts and Mayor Vandewal voting in favour of the policy. Deputy Mayor Revill, Councillors Ruttan, Sleeth and Sutherland voted against the policy. Resolution No. 2021-37-05 Moved by Councillor Leonard Seconded by Councillor Morey That Council adopt policy HR-023, being a COVID-19 Vaccination policy for the Township of South Frontenac as attached to the Chief Administrative Officer’s report dated November 24, 2021. Carried

Reports for Information - n/a

Information Items - n/a

Notice of Motions - none

Announcements/Statements by Councillors - none

Question of Clarity (from the public on outcome of agenda items)

There were no members of the public registered to join this meeting virtually.

Closed Session

Resolution Resolution No. 2021-37-06 Moved by Councillor Morey Seconded by Councillor Sleeth That Council move into a closed session as permitted by the Municipal Act, Section 239.2 (b) to discuss personal matters about an identifiable individual, including municipal or local board employees with respect to organizational development, and Section 239.2 (d) to discuss matters related to labour relations or employee negotiations. Carried

Organizational Development Recommendations

Resolution - Move out of Closed Session

Page 2 of 3

Page 68 of 147 Minutes of Council November, 24, 2021 Resolution No. 2021-37-07 Moved by Councillor Sutherland Seconded by Councillor Leonard That Council move out of closed session. Carried 13.

Confirmatory By-law

By-law 2021-71 Resolution No. 2021-37-08 Moved by Deputy Mayor Revill Seconded by Councillor Ruttan That By-law 2021-71, being a by-law to confirm generally all actions and proceedings of the Council of the Corporation of the Township of South Frontenac on November 24, 2021 be given first and second reading. Carried Resolution No. 2021-37-09 Moved by Councillor Leonard Seconded by Councillor McDougall That By-law 2021-71, being the confirmatory by-law, be given third reading, signed and sealed this 24 day of November 2021. Carried

Adjournment

Resolution Resolution No. 2021-37-10 Moved by Councillor Ruttan Seconded by Councillor Sleeth That the Special Council meeting of November 24, 2021 be adjourned at 9:09 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 3 of 3

Page 69 of 147

To: Council Prepared by: Office of the Clerk Date of Meeting: January 25, 2022 Subject:

Notice of Motion – Feasibility Study – Administration Offices Plans

Summary This report is in regard to a Notice of Motion served by Mayor Vandewal regarding a change to the Administration Office Expansion Feasibility Study that was presented to Committee of the Whole on December 14, 2021.

Recommendation That Council support the notice of motion filed by Mayor Vandewal and direct staff to remove Options 2, 3 and 4 as options in the Administrative Office Expansion Feasibility Study.

Background At the December 14, 2021 Committee of the Whole meeting a report was presented to Council that outlined several options for the expansion of the Township’s Administrative Offices located at 4432 George Street. The recommendation presented at that time was to approve the five (5) alternatives for the expansion or redevelopment of the Township’s Administrative Offices as outlined in the report. At that time there was discussion about the removal of Option 2 as cited below: 2. Current Site – Expansion into Library This option would explore the use a portion of the Library for Municipal offices and linkage to the Municipal office building with a reduced amount of new construction. This option would require an understanding of the high level program for Library services in the community to determine how to scale facilities and best deliver services to the current and future demographic in the Township. 3. Current Site – Repurpose Library + New Library Site @ Grace Centre www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 70 of 147 Township of South Frontenac Staff Report - Notice of Motion – Feasibility Study – Administration Offices Plans

This option would repurpose the entire library facility for Township use and instead invest in a new library facility in conjunction with the planned Grace Centre expansion on Stagecoach Road as part of a community “hub” type of development. This option could explore shared use of meeting and other support spaces in order to focus Library construction on collections, programming and study/reading spaces. 4. Current Site – Repurpose Library + New Library Site (standalone) This option would repurpose the entire library facility for Township use and consider alternate locations for a new Library in order to provide optimal access for the greatest number of future users. Providing the easiest access to the largest number of most likely users is a key aspect in siting community libraries, since many traditional users have transitioned to digital platforms for accessing information and recreational reading. In order to provide options for the study, it was left in as one to explore during the feasibility study process. Since that time, Mayor Vandewal has received several comments and concerns about this option and the Township has received several emails opposed to utilizing all or a portion of the Sydenham Library for municipal administration purposes or as a shared facility.

Discussion/Analysis Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the January 11, 2022 Council meeting, Mayor Vandewal served a notice of motion to remove Option 2 from the Feasibility Study as identified in the report dated December 14, 2021. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world. Action Item (if applicable): C3 – Review of Administrative and other Office Facility Needs

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 71 of 147 Township of South Frontenac Staff Report - Notice of Motion – Feasibility Study – Administration Offices Plans

Notice/Consultation (Originally) • • • •

Senior Management Team Laura Carter, Chief Librarian/CEO, Kingston Frontenac Public Library David Townsend, Executive Director, SFCSC Ronald Awde Architect

Attachments

Report of December 14, 2021 – Administrative Office Expansion Feasibility Study. Plan

Approvals Submitted By:

Angela Maddocks Clerk Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 72 of 147

To: Committee of the Whole Prepared by: Office of the Chief Administrative Officer Date of Meeting: December 14, 2021 Subject: Administrative Office Expansion Feasibility Study

Summary This report outlines several options for the expansion of the Township’s Administrative Offices located at 4432 George Street and is seeking Committee of the Whole support to assess these alternatives in the Request for Proposals to undertake an Office Expansion Feasibility Study. A final recommendation will be brought before Council for approval.

Recommendation That Council approve the five (5) alternatives for the expansion or redevelopment of the Township’s Administrative Offices as outlined in this report, for inclusion in the Request for Proposals to undertake an Administrative Office Expansion Feasibility Study.

Background The Township has identified new or expanded administrative offices within its long-range financial plan since 2015. In 2021, an office expansion feasibility study was included in the capital budget in order to assess the various options available to the Township for increasing its administrative office space before moving ahead on detailed design or tendering. In October of this year, staff developed a list of initial options that could be considered in a feasibility study and obtained feedback on the approach from the Township’s current architectural consultant on the Station 8 fire hall, Ron Awde. Based on that feedback and following discussions with the Township’s partners at Southern Frontenac Community Services (SFCSC) and the Kingston Frontenac Public Library (KFPL), staff is presenting five (5) options for Council’s approval for inclusion in an RFP for the completion of a feasibility study for expansion of South Frontenac’s Administrative Offices.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 73 of 147 Township of South Frontenac Staff Report - Administrative Office Expansion Feasibility Study

Discussion/Analysis Following the completion of renovations to the lower level of the Township’s George Street offices in 2020 which maximized the available footprint and created multiple new offices, no space remains to accommodate future staff or services at this location and the shortage of meeting room space has become apparent. Further, as the Township’s population is anticipated to increase by 25% over the next 25 years, expansion of the Township’s service delivery and levels of service are anticipated. Although work from home, hot-desking and other technology-driven options will be available, it is anticipated that additional space will still be required to accommodate personnel in the coming years. Council last discussed new office space in April 2019 in the context of colocation with the County of Frontenac and CRCA. At that time, the Township chose not to participate due in part to Council’s desire to first assess alternative options including further renovations, expansion on site, and expansion at a nearby site. Process The Office Expansion Feasibility Study will be driven by demographic data, planning reports and other studies in order to prepare a logical foundation for the sizing and configuration of potential facilities. This generally involves the following steps.

Data Gathering
Program Template Development & Review for Municipal Office and/or facilities/partners
Schematic Plans for each option, to form the basis for costing
Construction and Servicing Concepts
Class D Cost estimates
Recommended Alternative Development of Options The following list of options was developed by staff in consultation with representatives from the SFCSC with respect to the Grace Centre development option, and with KFPL with respect to the current Sydenham Public Library site. Input was also obtained from one of the Township’s current architectural consultants, Ronald Awde. All options would involve a determination of space requirements based on anticipated organizational growth and operational plans for the Township and potential partners. The reconfiguration and/or design improvements to existing facilities would also be considered for those options which expand on or repurpose current sites.

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Page 74 of 147 Township of South Frontenac Staff Report - Administrative Office Expansion Feasibility Study

Current Site – Expansion This option would involve the development to the rear of the existing building at 4432 George Street, examining the implications of a two-storey addition with a connection to parking for staff and including realignment of septic services. This option would include a review of peak occupancy for the Municipal offices and Library in comparison to the planned capacity for the existing septic field and determining future parking capacity.
Current Site – Expansion into Library This option would explore the use a portion of the Library for Municipal offices and linkage to the Municipal office building with a reduced amount of new construction. This option would require an understanding of the high level program for Library services in the community to determine how to scale facilities and best deliver services to the current and future demographic in the Township.
Current Site – Repurpose Library + New Library Site @ Grace Centre This option would repurpose the entire library facility for Township use and instead invest in a new library facility in conjunction with the planned Grace Centre expansion on Stagecoach Road as part of a community “hub” type of development. This option could explore shared use of meeting and other support spaces in order to focus Library construction on collections, programming and study/reading spaces.
Current Site – Repurpose Library + New Library Site (standalone) This option would repurpose the entire library facility for Township use and consider alternate locations for a new Library in order to provide optimal access for the greatest number of future users. Providing the easiest access to the largest number of most likely users is a key aspect in siting community libraries, since many traditional users have transitioned to digital platforms for accessing information and recreational reading.
New Satellite/Additional Administrative Offices This option would consider maintaining the current 4432 George Street location and supplementing that space with new office space in a location in close proximity that can continue to serve the greatest number of users from all areas of the Township. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 75 of 147 Township of South Frontenac Staff Report - Administrative Office Expansion Feasibility Study

It should be noted that options 2 and 5 would be most feasible in scenarios where the Township’s additional office space requirements may be less than initially contemplated, while Options 1, 3 and 4 represent a larger expansion of the Township’s footprint and the corresponding impact it would have on other agencies. One or more of the options may be eliminated at an early stage based on the determination of each organization’s needs. Options Not Recommended for Consideration In discussion with the Township’s current architectural consultant for the Station 8 Fire Hall, the cost of a brand-new facility would exceed any option where existing facilities are utilized or expanded upon. Furthermore, redevelopment away from the current site would necessitate repurposing or divestiture of the current facility which is a unique piece of heritage architecture in the heart of Sydenham. For this reason, an entirely new facility is not being recommended at this time. Two (2) other alternatives mentioned previously but which are not being recommended are

office expansion at the Township’s Public Works site on Keeley Road, and 2) the inclusion of new administrative offices as part of a larger Joint OPP/Fire Station development on Road 38. The distance of these two locations from population centres would inhibit access for many residents relative to the current location and would situate offices away from anticipated population growth. Removal of offices from a village could also have a negative effect on community vitality and local business. Further, these alternatives would forego the opportunity to take advantage of Municipal water availability in Sydenham. Regarding compatibility, a public works environment and an emergency services environment may pose issues with respect to traffic, noise, safety, parking and security, in addition to being located outside of settlement areas. For these reasons, neither of these options is being recommended at this time. Basis for Recommended Alternative The consultant will be tasked with recommending one of the six (6) alternatives based on a variety of factors including but not limited to: • • • • • •

Capital cost Operating costs Operational continuity during construction Phasing and timing Achieving operational objectives Accessibility for residents and staff www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 76 of 147 Township of South Frontenac Staff Report - Administrative Office Expansion Feasibility Study

Financial Implications None for the purposes of this report. The Administrative Offices Feasibility Study is already an approved capital project in the 2021 Budget. The outcomes of the feasibility will inform the Township’s capital budgeting and timing of an eventual expansion to the current facility.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world. Action Item (if applicable): C3 – Review of Administrative and other Office Facility Needs

Notice/Consultation • • • •

Senior Management Team Laura Carter, Chief Librarian/CEO, Kingston Frontenac Public Library David Townsend, Executive Director, SFCSC Ronald Awde Architect

Attachments None.

Approvals Approved By:

Neil Carbone Chief Administrative Officer

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Page 77 of 147

To: Council Prepared by: Development Services Department Date of Meeting: January 25, 2022 Subject: Update to Building By-law – Follow-up Report

Summary This report responds to Council’s deferral of amendments to the Township’s Building Fees at the January 11, 2022 Council meeting in order to provide more information regarding current building fee revenues, operating costs, and reserve balances, and recommends amendments to By-law No. 2014-26 to ensure fees continue to reflect the cost of delivering services without increasing unnecessarily.

Recommendation THAT Council endorse an update to Building By-law 2014-26 as amended, to index the Fees set out in Schedule “C” to the October Total CPI deviation to a maximum increase of 4% annually, instead of using the 3rd quarter Statistics Canada NonResidential Building Construction Cost Index: Ottawa; and, THAT Council endorse establishing a limit to the size of the building reserve that is equivalent to annual building services operating costs based on a rolling three (3) year average; and, THAT upon reaching the reserve limit, building fees as set out in Schedule “C” of the Building By-law No. 2014-26 would be frozen; and, That Council direct staff to advertise these amendments to By-law 2014-26 for the required 21 days and to schedule the required public meeting for changes to the Building By-law to coincide with the next available Council or Committee of the Whole meeting.

Background By-law No. 2014-26 as amended, includes language that automatically adjusts the Township’s building fees annually on February 1st based on the 3rd quarter Statistics Canada Non-Residential Building Construction Cost Index: Ottawa. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Township of South Frontenac Staff Report - Update to Building By-law – Follow-up Report

Page 78 of 147

In prior years, this index resulted in increases similar to inflation as measured by the Total Consumer Price Index (CPI). This allowed fees to keep up with the cost of delivering building services, which is largely driven by annual wage increases, vehicle maintenance and insurance. At its regular meeting on January 11, 2022, Council deferred the staff recommendation to replace the current non-residential cost index with the October Total CPI and passed a motion to freeze building fees until additional information could be provided regarding the cost of delivering building services and the size and appropriateness of the building reserve. At the same meeting, Council also approved the staff recommendation to freeze Part 8 fees until at least February 1, 2023, to determine the cost of delivering that new service.

Discussion/Analysis By-law Amendment – CPI vs. Non-Residential Building Construction Cost Index Due to the dramatic increase in the cost of construction materials and other inflationary pressures brought on by the COVID-19 pandemic, the 3rd Quarter Non-Residential Building Construction Cost Index: Ottawa is much higher than in the past at 13.6%. If applied as per the by-law, this would result in a considerable increase to the Township’s building fees beginning February 1, 2022, which would not be correlated with the cost of delivering those services. For this reason, staff is recommending replacing the current 3rd Quarter Non-residential Building Construction Cost Index: Ottawa, with the October Total CPI to a maximum of 4.0% annually, to ensure fees remain more closely tied to service delivery costs and to prevent excessive increases in any given year due to periods of irregular inflation. Attachment 1 to this report shows the current building fees and the fees that were to take effect as of February 1, 2022 had Council not passed a motion at the January 11, 2022 meeting to freeze fees temporarily. Operating Costs and Building Reserve The 2021 operating forecasted actuals, inclusive of the costs to deliver Part 8 services for South Frontenac, is $819,769.00. Revenues from this period including South Frontenac’s Part 8 revenues total $1,000,819.00 resulting in an anticipated transfer to the building reserve of $181,049. Fees collected on behalf of the other three (3) Townships for delivery of Part 8 services which are in excess of the cost to deliver those services, are set aside in dedicated building reserves for each Township and are not included in these amounts. After the transfer for 2021 ($181,049), the Township Building reserve is forecasted to sit at $1,049,966. This large balance is due in part to several years during which vacancies

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Page 79 of 147

Township of South Frontenac Staff Report - Update to Building By-law – Follow-up Report

resulted in atypically low wages and benefits costs. The last five years’ revenues, expenses and resulting transfers to reserve are shown below.

Building

Revenues Expenses Transfer to Reserve

Part 8

Revenues Expenses Transfer to Reserve

2017

2018

2019

2020

2021

ACTUALS

493,740 341,200 152,541

504,861 351,435 153,425

596,971 491,518 105,452

565,314 565,314 *0

741,337 711,705 29,632

(Projected)

259,482 108,065 151,417

*It should be noted that in 2020, due to restrictions on construction activity and lower permit volumes due to the pandemic, building revenues did not cover operating costs and the Township had to draw $20,612 from the reserve to balance the budget. Establishing a Cap on the Building Reserve Since Building Services does not have a dedicated long range financial plan based on future needs, and it would be difficult to do so, it is challenging to identify an “appropriate” amount to carry in the reserve. However, staff is proposing that Council set a reserve maximum amount equivalent to the three (3) year rolling average operating costs for Building Services, which if reached, would result in fees being frozen until such time as the reserve falls below that amount. For 2022, the rolling three (3) year average is $589,512 which would result in 2022 fees being frozen until at least February 1, 2023, and based on the size of the reserve, likely for the duration of 2023 as well. Given the addition of Part 8 services in 2021, the rolling three (3) year average will increase in 2022 and 2023 at which point it should stabilize. Notice and Timing The Ontario Building Code (OBC) and Ontario Regulation 332/12 requires that a public meeting be held in advance of adding new fees into the Building By-law and to ensure that a minimum of 21 days public notice of the meeting is provided. If the recommended changes are endorsed by Council, staff will proceed to schedule and advertise the required public meeting for the next available Council or Committee of the Whole meeting based on the timelines for advertising and other preparations.

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Township of South Frontenac Staff Report - Update to Building By-law – Follow-up Report

Page 80 of 147

Financial Implications The recommendations of this report will result in Building fees being frozen at their 2021 levels until at least February 1, 2023. With the proposed by-law amendment, the Township would forego additional revenues of $100,822 based on the 3rd Quarter Non-Residential Building Construction Cost Index: Ottawa of 13.6%, or $32,619 if the October Total CPI of 4.4% was applied for 2022 fees. Neither of these amounts include Part 8 related fees since Council already made the decision at the January 11, 2022 meeting to freeze Part 8 fees for the duration of 2022. Despite this foregone revenue, the high volume of Part 8 and regular building activity has meant greater revenues than initially budgeted at the start of 2021, so staff does not anticipate the recommendations of this report to result in less revenues than the cost to deliver services.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment.

Attachments

Schedule “C” to By-law 2014-26 with current and potential 2022 fee changes

Approvals Submitted by:

Claire Dodds, RPP, MCIP Director of Development Services Approved by:

Neil Carbone Chief Administrative Officer www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 81 of 147 Table 1- Permits

Yearly Building Services Fee Increase - as of February 1st

Permit type

Project Type New Buildings, Structures and Designated Structures as defined by the Building Code not listed below

Base Fee

2014 Base

2020

2021

Price Index 1.9%

Price Index 2.9%

Price Index 13.6%

Current Fee

2022 Fees (13.6%)

$14.00 per thousand dollars of project value

$14.27

$16.99

$19.30

$17.00

$20.00

All Additions and Renovations/Alterations to buildings or structures

$14.00 per thousand dollars of project value

$14.27

$16.99

$19.30

$17.00

$20.00

Where compensating construction is required

$14.00 per thousand dollars of project value

$14.27

$16.99

$19.30

$17.00

$20.00

$60.00 flat fee

$61.14

$72.80

$82.70

$73.00

$83.00

Complete building or structure demolition

$90.00 per structure

$91.71

$109.19

$124.04

$109.00

$124.00

Partial demolition of structure or building

$60.00 per structure

$61.14

$72.80

$82.70

$73.00

$83.00

Occupancy

Applicable to only projects that require occupancy pursuant to the building code

$25.00 per unit

$25.48

$30.33

$34.46

$30.00

$35.00

Partial Permit

Requested by applicant. Where permit is issued to allow $60.00 per request, plus applicable fees noted in Table 1 partial construction of a building

Building

Change of Use

Pursuant to s. 10 of the Building Code Act where no construction is proposed or required

Plumbing

Plumbing fixtures

$61.14

$72.80

$82.70

$73.00

$83.00

$8.00 per fixture trap (minimum $60.00) plus,

$8.15

$9.71

$11.03

$10.00

$12.00

$30.00 per cross connections to non-potable water systems As regulated by the building code, including but not limited to, hydronic heating, sprinkler, and irrigation systems

$30.57

$36.40

$41.35

$36.00

$41.00

Construction or alteration of a Class 2, 3, 4, or 5 sewage system other than a Class A sewage system

$950.00 per sewage system

N/A

$977.55

$1,110.50

$978.00

$1,112.00

Construction or alteration of a Class A sewage system. *(Class A system represents flows greater than 4500 litres)

$1,050.00 per sewage system

N/A

$1,080.45

$1,227.39

$1,080.00

$1,227.00

Installation or replacement of septic tank only

$750.00 per sewage system

N/A

$771.75

$876.71

$772.00

$877.00

Plans Review to confirm location only of existing sewage $100.00 per sewage system system

N/A

$102.90

$116.89

$103.00

$118.00

On-Site Review to confirm location only of existing sewage system

$250.00 per sewage system

N/A

$257.25

$292.24

$257.00

$292.00

On-Site Sewage Review of Performance Level of Existing On-Site Sewage $500.00 per sewage system Systems System

N/A

$514.50

$584.47

$515.00

$586.00

Sign Solar photovoltaic system Swimming pools

Certificate of Approval renewal

$150.00 per sewage system

N/A

$154.35

$175.34

$154.00

$175.00

Review for new lots in a subdivision, condominium, severance or lot addition

$500.00 per lot

N/A

$514.50

$584.47

$515.00

$586.00

Review for Minor Variance application or Zoning By-Law amendment

$450.00 per sewage system

N/A

$463.05

$526.02

$463.00

$526.00

Review for Minor Variance in combination with a Review of Performance Level

$700.00 per sewage system

N/A

$720.30

$818.26

$720.00

$818.00

Review for Minor Variance in combination with a new Class 2, 3, 4, or 5 sewage system other than a Class A sewage system

$1,150.00 per sewage system

N/A

$1,183.35

$1,344.29

$1,183.00

$1,344.00

All new or replacement signs that require a building permit, as prescribed in the building code

$14.00 per thousand dollars of project value

$14.27

$16.99

$19.30

$17.00

$20.00

As regulated by the building code

$90.00 per permit

$91.71

$109.19

$124.04

$109.00

$124.00

As regulated by the building code

$14.00 per thousand dollars of project value

$14.27

$16.99

$19.30

$17.00

$20.00

For pool fencing regulated under the Municipal Act.

See By-law 2014-33, as amended, for related charges

$14.27

$16.99

$19.30

$17.00

$20.00

$90.00 per permit

$91.71

$109.19

$124.04

$109.00

$124.00

$60.00 per unit

$61.14

$72.80

$82.70

$73.00

$83.00

(public) Swimming pools

(private) As regulated by the building code Tents Wood Stove or Fireplace or new As regulated by the building code chimney

FROZEN for 2022

Demolition

Page 82 of 147

Table 2 – Clerical & Administrative Fees 2014 Base

2020

2021

Fee

Price Index 1.9%

Price Index 2.9%

Price Index 13.6%

Current Fee

2022 Fees (13.6%)

Additional Inspections

$80.00 per repeat re-inspections of same stage of construction, at the Chief Building Officials discretion

$81.52

$97.06

$110.26

$97.00

$110.00

Building Compliance Title Search

$80.00 each

$81.52

$97.06

$110.26

$97.00

$111.00

Compliance Letters to other Government Authorities

$80.00 per Letter

$81.52

$97.06

$110.26

$97.00

$111.00

Consent & Zoning By-law Amendment Application Review $80.00 per report issued. and comments $60.00 per deferral of revocation of permit that may be revoked Renewal of building permit in accordance to the building code

$81.52

$97.06

$110.26

$97.00

$111.00

$61.14

$72.80

$82.70

$73.00

$83.00

Review of revised permit documents

$60.00 per hour

$61.14

$72.80

$82.70

$73.00

$83.00

Special Requests for File Research

$60.00 per hour

$61.14

$72.80

$82.70

$73.00

$83.00

Transfer of Permit to new property owner

$60.00 per permit

$61.14

$72.80

$82.70

$73.00

$83.00

911 Roadside identification Signs

Civic # blade/post & installation

$50.00

$102.90

$116.89

$103.00

$118.00

$15,285.00

$18,198.97

$20,674.03

$18,199.00

$20,675.00

Where an Order not complied with, additional site inspections to review status of non-compliance

$101.90

$121.33

$137.83

$121.00

$138.00

Order registered on title

$500.00 per Order

$509.50

$606.63

$689.13

$607.00

$690.00

Issuance of Summons

$500.00 a Summons plus legal expense

$509.50

$606.63

$689.13

$607.00

$690.00

Subdivision Lot Grading Non-compliance

$80.00 per site inspections or meetings to determine or observe corrective measures where grading not installed as per approved subdivision plan

$203.80

$97.06

$110.26

$97.00

$111.00

Function

Clerical

Detail

Double normal permit fee , $15,000.00 maximum Construct or Demolish without Permit Issued

Investigations To offset additional Non Compliance Re-Inspection investigative and administrative costs.

Third Party Review or Consultation

Prior to the issuance of an Order pursuant to the Building Code Act $100.00 per inspection

Where determined by the Chief Building Official that peer The applicant or permit holder shall reimburse the municipality review and/or consultation by a third party consultant is all fees and expenses of the consultant, in addition to the fees required. noted in this schedule.

Table 3 – Conditional Permits & Agreements

Permit type

Agreement Type

Conditional Simple agreement, not listed below Building Permits

2014 Base

2020

2021

Fee

Price Index 1.9%

Price Index 2.9%

Price Index 13.6%

Current Fee

2022 Fees (13.6%)

$200.00, plus applicable fees noted in Table 1, and refundable deposits stipulated in the agreement

$203.80

$242.65

$275.65

$243.00

$277.00

$2000.00, plus applicable fees noted in Table 1 and refundable deposits stipulated in the agreement

$2,038.00

$2,426.53

$2,756.54

$2,427.00

$2,758.00

Other agreements,

Note:

Including but not limited to, remediation of buildings or structures previously used as illicit marijuana grow-op or clandestine labs

Where determined by the Chief Building Official that peer review and/or consultation by a third party consultant is required to Retrofit Order from Fire Dept. process any application. The applicant shall reimburse the municipality all fees and expenses of the consultant, in addition to the fees noted in this table.

Dwelling Trailers under a Temporary living agreement

Applicable fees noted in Table 1.

Request to use Alternative Solution

$2000.00, plus applicable fees noted in Table 1

$2,038.00

$2,426.53

$2,756.54

$2,427.00

$2,758.00

Request for Chief Building Official to accept Alternative Material

$2000.00, plus applicable fees noted in Table 1

$2,038.00

$2,426.53

$2,756.54

$2,427.00

$2,758.00

Temporary Two Dwelling Agreement

$200.00 fee, plus a refundable $10,000.00 deposit

$203.80

$242.65

$275.65

$243.00

$277.00

$200.00 fee per unit, plus a refundable $3000.00 deposit per unit

$203.80

$242.65

$275.65

$243.00

$277.00

Page 83 of 147

To: Council Prepared by: Public Services Deparment Date of Meeting: January 25, 2022 Subject:

Scope Change for Buck Lake Culvert Replacement Project No. 20-R07

Summary This report recommends scope changes relating to the assigned budget for the Buck Lake Culvert Replacement – Project No. 20-R07.

Recommendation That Council approve the recommended scope changes relating to the Buck Lake Culvert Replacement Project No. 20-R07 as part of the deliberations for the 2022 Capital Works Program.

Background In 2019, the Public Services Department included a project for various detailed design works on Perth Road at the Buck Lake crossing. Available records in Public Services indicate that the scope of the original project included the following design initiatives: • • •

future replacement of the 3m diameter culvert crossing; repairs to the base on the adjacent public boat ramp (south side); and widening and stabilization of roadwork at the crossing

This project was approved in the 2020 budget and was assigned a capital project allowance of $50,000 under project number 20-R07. Design records available indicate that permit drawings were already completed in house; however, records of the permits with the Cataraqui Conservation Authority do not appear to have been secured. On December 8th, 2020, Council received a report from the Director of Corporate Services and Treasurer concerning the 2020 Capital Budget Status as part of the year end review. Through that discussion the remaining funding of $49,562 was approved for carry forward into 2021.

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Page 84 of 147 Township of South Frontenac Staff Report - Scope Change for Buck Lake Culvert Replacement Project No. 20-R07

Discussion/Analysis During the month of May of 2021, the Public Services Department reassessed the carry forward projects and 2021 capital projects and applied available resources to construction ready initiatives. Early discussions with the structural engineers overseeing our mandated structure assessments in 2021 reported that the Buck Lake Culvert (C04) crossing on Perth Road was in good structural condition and has an excess of 5 years of service life remaining. Despite this finding, D. M. Wills Associates Ltd. did advise that some repair work was needed on the north inlet to address stabilization of the shoulder and guide rail systems. Potential widening at the culvert end may also be required as part of these efforts. Staff are therefore recommending that project 20-R07 be subject to a scope change approved through Council that would see funding for detailed design activities reallocated to design, permits and physical repair of the northern embankment and guiderail systems at the north end of the pipe crossing. Public Services has discussed the possibility of merging the design of the pipe replacement with the design of the bank stabilization however we were advised that there would be limited benefit to merge the activities. A significant portion of the design process for structure replacements involve environmental permits and regulatory approvals and those approvals do have a shelf life. Advancing the detailed designs over 5 years ahead of any potential replacement is therefore not recommended. This project is likely to be reintroduced around 2024 or 2025 subject to the final outcomes of the 2021 system wide structure review which is currently in Draft.

Financial Implications The current balance on the Buck Lake Culvert Replacement Project is currently $49,562 and that is anticipated to be sufficient to fund localized geotechnical design, permits, bank stabilization activities and guide rail repairs.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation •

Director of Corporate Services & Treasurer www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 85 of 147 Township of South Frontenac Staff Report - Scope Change for Buck Lake Culvert Replacement Project No. 20-R07

•

Director of Public Services

Attachments •

Site Photos Buck Lake Crossing – D M Wills, September 22, 2021 (5 pages)

Approvals Submitted By:

Reviewed By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Charles Croll, MSc., C.E.T., PMP Director of Public Services

Approved By:

Neil Carbone Chief Administrative Officer

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Page 86 of 147 Township of South Frontenac OSIM Bridge Inspection 2021 Site Photographs

Bridge No. B4

Roadway Looking North

West Railing

Page 87 of 147 Township of South Frontenac OSIM Bridge Inspection 2021 Site Photographs

Bridge No. B4

West End

Wood Retaining Wall Rotating Outwards at Culvert West Side

Page 88 of 147 Township of South Frontenac OSIM Bridge Inspection 2021 Site Photographs

Bridge No. B4

Steel Railing Posts Overturning Outwards at Culvert West Side

Steel Flex Beam in Poor Condition West Side

Page 89 of 147 Township of South Frontenac OSIM Bridge Inspection 2021 Site Photographs

Bridge No. B4

Medium to Severe Corrosion of Barrel

Barrel Looking East

Page 90 of 147 Township of South Frontenac OSIM Bridge Inspection 2021 Site Photographs

Bridge No. B4

East End

Loose Cable at Wood Post Barrier East Side

Page 91 of 147

To: Council Prepared by: Development Services Department Date of Meeting: January 25, 2022 Zoning By-law Amendment Application Subject: Z-21-20, Tanya Smith and Agata Osicka, 4376 Sydenham Mill Street

Summary This report recommends that Council pass a by-law to change the zone on the subject lands at 4376 Sydenham Mill Street, to permit a converted dwelling containing two (2) dwelling units and 1.5 on-site parking spaces per unit.

Recommendation THAT By-law 2022-05 to amend the zoning on lands known as 4376 Sydenham Mill Street, Part of Lot 4, Concession 5, District of Loughborough, Township of South Frontenac be passed.

Background Council held a virtual public meeting under the Planning Act on December 7, 2021, on the proposed amendment to Zoning By-law 2003-75. This application is now being brought forward to Council for a decision.

Discussion/Analysis Summary of Application The applicants have requested a zoning by-law amendment to change the Urban Commercial (UC) zone on the subject property to Urban Residential – Second Density (UR2) to legally recognize the existing dwelling on the property and to permit it to be converted to contain two (2) dwelling units. A special provision is required to permit a reduction to the required minimum number of on-site parking spaces per dwelling unit.

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Page 92 of 147 Township of South Frontenac Staff Report - Z-21-20, Tanya Smith and Agata Osicka, 4376 Sydenham Mill Street

The applicant proposes to renovate the existing dwelling, converting it into two (2) dwelling units. A minimum of 3 on-site parking spaces would be provided. Property Description The subject property is located on Sydenham Mill Street in the Sydenham Settlement Area. The property is surrounded by commercial uses with accessory residential uses (e.g. apartments). The subject property is 550 square metres (0.14 acres) in area and has approximately 20 metres of road frontage. The property is developed with a single detached dwelling. Anecdotally, commercial businesses historically operated out of a portion of the dwelling. Most recently the dwelling contained two (2) residential units that were not legally established. Related Applications The subject property is not subject to any other applications under the Planning Act. Department, Agency and Public Comments Public Services reviewed the entrance and proposed parking layout prior to the public meeting. They indicated that a four car-wide driveway is not practical in an urban area (particularly for snow removal), and the Township would not permit a curb cut wider than existing or 6 metres, whichever is greater. They are supportive of a reduction to the required number of on-site parking spaces. Following the public meeting, the applicants provided a drawing that demonstrated that a maximum of three (3) parking spaces could fit and functionally work on the property with the existing entrance width. Building Services reviewed the performance of the existing sewage system prior to the public meeting. They determined that the existing sewage system cannot support the new proposed design of the building as both the tank and bed are too small. Following the public meeting, the applicants provided revised floor plans that reduced the number of bedrooms in the building. Building Services confirmed that the existing sewage system is sized accordingly to support the two (2) dwelling units with a total of four (4) bedrooms. Public Comments A virtual public meeting was held under the Planning Act on December 7, 2021. No comments were received from members of the public at the meeting. Mayor Vandewal, Deputy Mayor Revill and Councillor Sutherland were supportive of the proposal that would intensify development in the hamlet. Councillor Sutherland was also supportive of a reduction in parking spaces given the size of the units and their location in

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Page 93 of 147 Township of South Frontenac Staff Report - Z-21-20, Tanya Smith and Agata Osicka, 4376 Sydenham Mill Street

the hamlet. Mayor Vandewal noted it is important to get septic systems right in the hamlets because of the concentration of wells and septic systems in these areas. Councillor Sutherland requested clarification that the proposal is for one building with two (2) units rather than two (2) buildings. Staff response – Staff confirmed the proposal is to renovate the existing building into two (2) dwelling units. Deputy Mayor Revill requested clarification that if the sewage system is found to be adequate that a by-law would come back to Council for approval. Staff response – The applicant needed to address concerns about parking and the sewage system before a by-law would be brought to Council for a decision. Planning Analysis The subject property is zoned Urban Commercial (UC). The UC zone permits one (1) dwelling unit in the form of an apartment as an accessory use in buildings in which commercial uses are permitted. The zone does not permit standalone residential uses without a commercial use occurring on the property. The proposed rezoning needs to be assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. The policies indicate that rural settlement areas, such as Sydenham, must be the focus of growth and development, and that their vitality and regeneration must be promoted. These policies also promote healthy, integrated and viable rural areas that are supported by accommodating an appropriate range and mix of housing in rural settlement areas. Converting an existing dwelling into two (2) dwelling units for rental purposes meets the intent of these policies. Section 5.6.1(iv) of the Official Plan includes specific development criteria for residential conversions. The criteria include the provision of adequate water and sewage services, adequate off-street parking, and adequate buffering and screening. The criteria also include compliance with applicable Ontario Building Code and Ontario Fire Code requirements. In accordance with this section of the Official Plan, Section 15.3.3 of the Zoning By-law also includes provisions that apply to converted dwellings. These provisions include minimum gross floor areas per dwelling unit, a minimum lot area per dwelling unit, and the requirement for a 3-metre landscaped strip adjacent to any lot line.

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Page 94 of 147 Township of South Frontenac Staff Report - Z-21-20, Tanya Smith and Agata Osicka, 4376 Sydenham Mill Street

Adequate water and sewage disposal systems are a consideration in rural settlement areas. The existing building is connected to the municipal water system. As indicated above, the applicants have demonstrated that the existing sewage system is adequate for two (2) dwelling units with a total of four bedrooms. The Zoning By-law requires a minimum of two (2) on-site parking spaces for each dwelling unit on a property. Where it is not possible to provide the required number of parking spaces on a property, the spaces may be permitted on a lot within 60 metres of the property. Four parking spaces are required for the two (2) proposed dwelling units. As indicated above, the property cannot accommodate four parking spaces that meet the zoning standards. It has also been demonstrated that there are no lots within 60 metres of the property that could accommodate parking for the dwelling units. that a maximum of three parking spaces could fit and functionally work on the property with the existing entrance width. Staff are of the opinion that it is justifiable to reduce the required number of on-site parking spaces for this proposal as the subject property is within walking distance of many urban amenities including two schools, a public library, a park, and a grocery store. The two (2) dwelling units, at approximately 1925 square feet and 1100 square feet, would exceed the required minimum gross floor areas per dwelling unit. The dwelling units would be self-contained and have private entrances and separate culinary and sanitary facilities. The property, with an approximate lot area of 565 square metres, is significantly smaller than the minimum 1400 square metre lot area per dwelling unit that is required. There are several similar converted dwellings in Sydenham, so the proposal is in keeping with the surrounding development. In addition, there are nearby amenities including parks and trails to make up for a lack of area on the property. The deficiency in lot area is recognized in the proposed by-law. The property has minimal front and interior side yards, and the sewage system and mantle appear to touch the neighbouring building therefore it is not possible to establish a 3-metre landscaped strip adjacent to lot lines. This area is a historic part of the village and was developed prior to zoning by-laws or the Ontario Building Code being established. Similar conditions exist on most of the properties on Sydenham Mill Street. The proposed by-law does not require landscaped strips on this property. It is the opinion of staff that the proposed zoning by-law amendment is consistent and conforms to the Provincial Policy Statement 2020, the County of Frontenac Official Plan, and the South Frontenac Official Plan, and represents good planning for the subject property.

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Page 95 of 147 Township of South Frontenac Staff Report - Z-21-20, Tanya Smith and Agata Osicka, 4376 Sydenham Mill Street

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation Council held a virtual public meeting under the Planning Act on December 7, 2021.

Attachments

By-law 2022-05

Approvals Report Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:

Claire Dodds, MCIP, RPP Director of Development Services Approved By:

Neil Carbone Chief Administrative Officer

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Page 96 of 147

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-05 BEING A BY-LAW TO AMEND BY-LAW 2003-75, AS AMENDED, TO REZONE LAND FROM URBAN COMMERCIAL (UC) TO URBAN RESIDENTIAL – SECOND DENSITY – SPECIAL PROVISION (UR2-2) ON LANDS DESCRIBED AS 4376 SYDENHAM MILL STREET, PART OF LOT 4, CONCESSION 5, DISTRICT OF LOUGHBOROUGH: SMITH AND OSICKA WHEREAS pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; AND that there be no further notice pursuant to Section 34 (17) of the Planning Act; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac, hereby enacts as follows: 1.

THAT Schedule “B” and Schedule “F”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Urban Commercial (UC) to Urban Residential – Second Density – Special Provision (UR2-2) for the lands shown on Schedule “1”.

THAT Zoning By-law Number 2003-75 as amended is hereby further amended by adding a new section UR2-2 (4376 Sydenham Mill Street, Part of Lot 4, Concession 5, District of Loughborough – Smith and Osicka) immediately after the Urban Residential – Second Density Special Provision UR2-1 section to read as follows: UR2-2 (4376 Sydenham Mill Street, Part of Lot 4, Concession 5, District of Loughborough – Smith and Osicka) Notwithstanding the provisions of Section 15 or any other provision of this Bylaw to the contrary, on the lands zoned Special Urban Residential – Second Density (UR2-2), the following provisions apply: •

Permitted Uses a. A single detached dwelling b. A semi-detached dwelling c. A duplex dwelling d. A converted dwelling containing a maximum of two dwelling units e. A group home f. Accessory buildings or uses to the above uses g. A home occupation

ZONE PROVISIONS • • •

Minimum Lot Area 565 square metres Minimum Parking Space Requirements o 1.5 spaces for each dwelling unit Any development on the lands zoned UR2-2 is not required to establish landscaped strips adjacent to any lot line.

All other provisions of this By-law shall apply.

Page 97 of 147 3.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Dated at the Township of South Frontenac this 25th day of January, 2022. Read a first and second time this 25th day of January, 2022. Read a third time and finally passed this 25th day of January, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 98 of 147

Schedule 1 This is Schedule “1” to By-law No. 2022-05.

Passed this 25th day of January, 2022

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 99 of 147

To: Council Prepared by: Development Services Department Date of Meeting: January 25, 2022 Subject:

Zoning By-law Amendment Application Z-21-22, Beverley Mahon, 66 Oak Shores Crescent

Summary This report recommends that Council pass a by-law to change the zone on the subject lands at 66 Oak Shores Crescent, to permit a private garage as a principal building.

Recommendation THAT By-law 2022-06 to amend the zoning on lands known as Part 52 on Plan 13R204, Part of Lot 22, Concession 2, District of Bedford, Township of South Frontenac be passed.

Background Council held a virtual public meeting under the Planning Act on December 7, 2021, on the proposed amendment to Zoning By-law 2003-75. This application is being brought forward to Council for a decision.

Discussion/Analysis Summary of Application The applicant has requested a zoning by-law amendment to change the Limited Service Residential (RLS) zone on the subject property to Limited Service Residential – Special Provision (RLS-14) to permit a private garage as a principal building in the absence of a dwelling on the property. The applicant owns two properties (65 and 66 Oak Shores Crescent). The two properties are separately conveyable lots. The applicant’s home is located at 65 Oak Shores Crescent. There is insufficient area and unsuitable topography at 65 Oak Shores Crescent for a garage.

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Page 100 of 147 Township of South Frontenac Staff Report - Z-21-22, Beverley Mahon, 66 Oak Shores Crescent

In addition, their home is on a portion of Oak Shores Crescent that is not maintained yearround. This limitation prevents the applicant from being able to access their home yearround. As such, the applicant would like to construct a garage on the vacant property they own at 66 Oak Shores Crescent to be able to park and access their vehicle from a yearround maintained portion of the lane. The applicant proposes to construct a one-storey, 80 square metre (864 square foot) garage at 66 Oak Shores Crescent. The garage would store their vehicle and boat in the winter. The garage would meet all required setbacks from the property lines. The garage would not be connected to a sewage system. The driveway to access the garage is on the portion of Oak Shores Crescent that is maintained year-round. Property Description The subject property is located on Oak Shores Crescent, which is off Bob’s Lake Road. Oak Shores Crescent is a private lane that primarily services waterfront residential properties. The subject property is one of six interior (non-waterfront) properties on the lane. The majority of the lane is maintained year-round. The exception is a 200-metre strip of road on a steep hill immediately north of the subject property. The property is 0.8 hectares (2 acres) in area and has approximately 165 metres of frontage. The lands consist of rocky, forested hills. The garage would be located at the bottom of the hill on the west end of the property, across from 53 Oak Shores Crescent. Related Applications The subject property is not subject to any other applications under the Planning Act. Department and Agency Comments The application did not meet the criteria for circulation to Public Services, Building Services and Rideau Valley Conservation Authority. Public Comments A virtual public meeting was held under the Planning Act on December 7, 2021. No comments were received from members of the public at the meeting. Councillor Morey questioned why the Township would entertain permitting an accessory building on the property when for years individuals have been told that accessory buildings without a principal building are not permitted. He raised concern that approving this application would create the potential for more applications of this type.

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Page 101 of 147 Township of South Frontenac Staff Report - Z-21-22, Beverley Mahon, 66 Oak Shores Crescent

Staff response – Development Services staff are regularly approached by individuals who want to construct a building that would be considered accessory to a principal building, most often on vacant lands in the Rural zone. Waterfront property owners are also looking for options to improve the functionality of their properties by making use of nearby vacant property that they own to construct accessory buildings. The zoning by-law does not permit accessory buildings without a principal building. However, landowners may apply for a zoning by-law amendment to request a different use. Any requests should be considered on a case-by-case basis. Rationale for supporting this rezoning application is provided in the Planning Analysis section of this report. Deputy Mayor Revill spoke in favour of the application at the meeting, noting that there are no nearby residences, that the garage location would be unobtrusive, and that this would allow an opportunity to park vehicles on the property given the existing challenging road conditions. Councillor Sleeth requested clarification of lot area and whether there is a location for house to be built in the future. Staff response – Staff confirmed that the property is two acres in area. The topography of property would be challenging for any development. The proposed location of the garage is the most level and is accessed from the year-round maintained portion of the lane. There appears to be other areas that could accommodate a dwelling. However, the primary constraint is likely the physical condition of the lane along the northern lot line. A lane upgrade may facilitate further development of the property. Mayor Vandewal asked whether, if staff cannot refuse an application, the planning report would recommend denial and/or Council would be provided information to decide. Staff response – Individuals are required to have a pre-consultation meeting with planning staff before submitting an application. The purpose of the meeting is to discuss the proposal and to outline application requirements. Staff may indicate at that time the likelihood of staff support for a proposal. However, staff need the application and any supporting information to review before making a firm recommendation. An individual does have the right to apply regardless of whether they were advised upfront that staff would not be supportive of an application. In such a situation, the planning report to Council would reflect staff’s analysis and may recommend denial of the application. Staff are recommending Council approve zoning amendment application Z-21-22 for the reasons outlined in this report.

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Page 102 of 147 Township of South Frontenac Staff Report - Z-21-22, Beverley Mahon, 66 Oak Shores Crescent

Planning Analysis The subject property is zoned Limited Service Residential (RLS). The RLS zone permits a seasonal dwelling or single detached dwelling. A private garage is not a permitted use in the absence of a dwelling. The proposed rezoning needs to be assessed against the applicable policies of the Provincial Policy Statement 2020 (PPS), County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. The PPS and County Official Plan speak to permitting resource-based recreational uses and development that is sensitive to the surroundings. These policies do not differentiate between residential and non-residential uses in the rural area, such as a private garage. The Oak Shores neighbourhood was created in 1971. Most of the properties are undersized and physically constrained by topography such that they cannot accommodate accessory buildings. Permitting a garage on the subject property would be sensitive to the limitations of the applicant’s home property. The Township Official Plan suggests that the type and amount of development on ‘Rural’ lands must maintain the rural character, natural heritage, and cultural landscape in the Township. The Official Plan permits some limited-service residential development in the form of single detached dwellings and seasonal dwellings on properties accessed from a private road. Residential land uses may include accessory buildings and structures. The applicant’s two properties cannot be merged on title to facilitate the construction of an accessory building in the proposed location because the properties are separated by a 20metre road allowance that is owned by another individual. Permitting a standalone garage on the subject property is the only way to facilitate some form of year-round access to the owner’s waterfront property due to the topography of the lane. This rezoning would provide access by providing a place to pull their vehicles off the road in a secure structure whereas most other residents in this area have direct access to a year-round maintained lane. The Zoning By-law defines “private garage” in such a way that it would be accessory to a principal building. The proposed by-law includes a refined definition of private garage that would permit such a building to be a principal use on the subject property. The definition would also limit the use of the building to the parking or storage of private passenger motor vehicles and watercraft. Home industries, which are typically conducted in an accessory building to a dwelling, are not permitted in the RLS zone. The proposed by-law would also limit the maximum ground floor area to 85 square metres for the garage.

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Page 103 of 147 Township of South Frontenac Staff Report - Z-21-22, Beverley Mahon, 66 Oak Shores Crescent

A standalone private garage as a permitted use on the property would not restrict the property (66 Oak Shores Crescent) from being developed with a dwelling in the future should that be desired by the present owner or a future owner. It is recognized that there are topographical constraints that make it challenging to develop the property beyond the location where the garage is proposed. Any building constructed on the subject property would be unobtrusively located a significant distance from Oak Shores Crescent given its 20-metre wide road allowance and the minimum 20 metre front yard required by the RLS zone. It is the opinion of staff that the proposed zoning by-law amendment is consistent and conforms to the Provincial Policy Statement 2020, the County of Frontenac Official Plan, and the South Frontenac Official Plan, and represents good planning for the subject property.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation Council held a virtual public meeting under the Planning Act on December 7, 2021.

Attachments

By-law 2022-06

Approvals Report Prepared By: Christine Woods, MCIP, RPP, Senior Planner

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Page 104 of 147 Township of South Frontenac Staff Report - Z-21-22, Beverley Mahon, 66 Oak Shores Crescent

Submitted By:

Claire Dodds, MCIP, RPP Director of Development Services Approved By:

Neil Carbone Chief Administrative Officer

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Page 105 of 147

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-06 BEING A BY-LAW TO AMEND BY-LAW 2003-75, AS AMENDED, TO REZONE LAND FROM LIMITED SERVICE RESIDENTIAL (RLS) TO LIMITED SERVICE RESIDENTIAL – SPECIAL PROVISION (RLS-14) ON LANDS DESCRIBED AS PART 52 ON PLAN 13R204, PART OF LOT 22, CONCESSION 2, DISTRICT OF BEDFORD: MAHON WHEREAS pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; AND that there be no further notice pursuant to Section 34 (17) of the Planning Act; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac, hereby enacts as follows: 1.

THAT Schedule “D” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Limited Service Residential (RLS) to Limited Service Residential (RLS-14) for the lands shown on Schedule “1”.

THAT Zoning By-law Number 2003-75 as amended is hereby further amended by adding a new section RLS-14 (Part 52 on Plan 13R204, Part of Lot 22, Concession 2, District of Bedford – Mahon) immediately after the last Limited Service Residential – Special Provision section to read as follows: RLS-14 (Part 52 on Plan 13R204, Part of Lot 22, Concession 2, District of Bedford – Mahon) Notwithstanding the provisions of Section 9 or any other provision of this By-law to the contrary, on the lands zoned Special Limited Service Residential (RLS14), in addition to the uses permitted in the RLS Zone, the following use is permitted: •

Permitted Uses a. Private garage as a principal building For the purpose of the RLS-14 zone, a private garage shall mean a building used for the parking or storage of private passenger motor vehicles and watercraft and wherein neither servicing nor repairing is carried on for remuneration. The private garage shall have a ground floor area no greater than 85 square metres.

All other provisions of this By-law shall apply. 3.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Dated at the Township of South Frontenac this 25th day of January, 2022. Read a first and second time this 25th day of January, 2022.

Page 106 of 147

Read a third time and finally passed this 25th day of January, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 107 of 147

Schedule 1 This is Schedule “1” to By-law No. 2022- 06.

Passed this 25th day of January, 2022

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 108 of 147

To: Council Prepared by: Development Services Department Date of Meeting: January 25, 2022 Site Plan Control Application Subject: SP-06-21-S, Joe and Tara Brice, Davidson Road/Mowoods Lane

Summary This report recommends that Council pass a by-law to approve a Site Plan Control agreement for a property on Davidson Road/Mowoods Lane and with frontage on Loughborough Lake. By-law 2003-25 requires site plan control to ensure that the Township’s development and environmental standards will be met on properties with frontage on at-capacity lake trout lakes.

Recommendation THAT By-law 2022-07 to authorize the Mayor and Clerk to enter into a Site Plan Agreement with the Owner, Joe and Tara Brice, for Part Block 39 on Plan 13M3 and Parts 7 to 9 on Reference Plan 13R18283, Part of Lots 11 and 12, Concession 1, and Part of Lots 11 and 12, Concession 2, District of Storrington, Township of South Frontenac be passed.

Background Council passed By-law 2021-61 on November 2, 2021, to rezone the subject property from Open Space – Private – Special Provision (OSP-5) to Limited Service Residential – Waterfront – Special Provision (RLSW-130) to facilitate the construction of a single detached dwelling. A site plan agreement is now required for the subject property under Site Plan Control Bylaw 2003-25.

Discussion/Analysis The proposed development includes a 775.1 square metre single detached dwelling with an associated sewage system, located in accordance with the RLSW-130 zone. The RLSW130 zone requires all buildings and structures to be setback a minimum of 42 metres from the highwater mark of Loughborough Lake and a minimum of 6 metres from the top of www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 109 of 147 Township of South Frontenac Staff Report - Site Plan Control Application SP-06-21-S, Joe and Tara Brice, Davidson Road/Mowoods Lane

bank. Any septic tank and leaching bed must be setback a minimum of 70 metres and 90 metres, respectively, from the highwater mark. There has been extensive site alteration and tree clearing on the property within 100metres of the shoreline, in anticipation of development. A portion of the shoreline is developed with a boat slip. The subject lands are also subject to a drainage easement in favour of the Municipality. Site plan control is required for the subject lands to regulate how the property is developed and to implement the recommendations of the supporting hydrogeological study and terrain analysis, environmental site evaluation, as well as drainage brief. The site plan agreement addresses details for re-establishing the drainage outlet, the placement and maintenance of the septic system, as well as native landscaping restoration required along the shoreline and slope. Site plan control can ensure the area will be restored and maintained over time. No accessory buildings are proposed at this time. The site plan agreement affirms that a building permit will not be issued for any accessory buildings or structures until such time as any required approval under the Planning Act is obtained for such accessory building or structure. The site plan agreements bind current and future owners of the subject property and will be registered on the title of the lands by the Owner’s solicitor. The Owner has reviewed the site plan agreement and provided the Township a scanned signed agreement. Original signed copies of the agreement will be provided to the Township prior to Council passing a by-law.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation The site plan drawings were reviewed by Public Services, Building Services, Cataraqui Conservation and the Ainley Group (the Township’s municipal engineer). www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 110 of 147 Township of South Frontenac Staff Report - Site Plan Control Application SP-06-21-S, Joe and Tara Brice, Davidson Road/Mowoods Lane

Attachments

Site Plan Drawing
Site Plan Agreement
Site Plan By-law 2022-07

Approvals Report Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:

Claire Dodds, MCIP, RPP Director of Development Services Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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SUBJECT SITE

14 0.

DRAINAGE EASEMENT AS PER PART m .0 OF BLOCK 39 REGISTERED PLAN 90 13M-3 BY LESLIE M. HIGGINSON SURVEYING LTD. DATED 2009

W X. O PR AP

I RL E AT

11 1.

T SE

Client

CK A B

JOE BRICE

DRIVE WAAY 150mm GRANULAR ‘A’ 250mm GRANULAR ‘B’

5.0

Project

REFER TO SEPTIC DESIGN COMPLETE BY GROUNDWORK ENGINEERING DATED AUG. 03, 2021

36 1. 14

PLAN 13M3 PT BLOCK 39 AND RP;13R18283 PARTS 7 TO 9 (DAVIDSON ROAD)

EXISTING GRANULAR LANEWAY MATCH EXISTING GRANULAR DEPTH. MINIMUM DEPTH 250mm

Drawing

SITE PLAN

G STIN EXI WAY E LAN

Drawn by:

Checked by:

BCAT

KMN

Approved by:

KMN

AUG. 2021

6.25

12.5 m H=1:250 V=1:250 12.5

Scale:

1:250 ANSI D

Drawing No.

Page 111 of 147

Date:

Project No.

9m 6.2

399.15m

0m 8.0

K AC

.0 M 45

m .28 37

LIP

3m .9 23 .41m 7 0 1

00 5.0

K AC TB

10 .0

.0m

P TO

4.0 14

0 4.0

6.00

E OP SL

38.7 3m

0 6.0 14

0 0.0 28 . 14 9 .00 3 1 8 13

6.0 13

.00 132 00 0. 13

PROPOSED BUILDING F.F.E. = 142.22 B.F.E = 138.78

14 0. 80 0m

2m 86 .6

13 11

14 0. 12

62 .1

4.0% MIN

LOCAL BENCHMARK - IRON BAR NORTHING: 4914441.871 EASTING: 377785.742 LOCAL ELEVATION: 141.18

LOUGHBOROUGH SHORES DRY STORMWATER DETENTION POND OUTLET CONTROL STRUCTURE

.77 4.0% MIN

4.0% MIN

14 0

m 5.00

U LO

AT BO

DEC. 24, 2021

AS PER AGENCY COMMENTS

NOV. 12, 2021

AS PER AGENCY COMMENTS

OCT, 05, 2021

138

.00

DRAINAGE EASEMENT AS PER PART OF BLOCK 39 REGISTERED PLAN 13M-3 BY LESLIE M. HIGGINSON SURVEYING LTD. DATED 2009

136

.00

EXISTING DRAINAGE EASEMENT

EXISTING DITCH CENTERLINE

FOUR SEASONS DRIVE LOUGHBOROUGH SHORES SUBDIVISION

134.00

Date

Revision/Issue

DRAINAGE EASEMENT AS PER PART OF BLOCK 39 REGISTERED PLAN 13M-3 BY LESLIE M. HIGGINSON SURVEYING LTD. DATED 2009

.28

.0M

AS PER AGENCY COMMENTS

No.

139 A

60 8.

EASEMENT RELEASED INST. NO. LT47503

.00

Benchmark

140

12.5

1 9. 19

TOWNSHIP DRAINAGE EASEMENT INSTRUMENT NO. LT8889

PROPOSED DRAINAGE DITCH

IP SL

25 m H=1:500 V=1:500

OR B GH

PROPOSED DRAINAGE DITCH

12.5

GH U O 9m

14 0. 55

13 9. 92

. 11

m 20

KE LA

3 27 7. 7. 12 12 5m 9.2

5.00m

14 0. 33

DRAINAGE EASEMENT AS PER PART OF BLOCK 39 REGISTERED PLAN 13M-3 BY LESLIE M. HIGGINSON SURVEYING LTD. DATED 2009

13 3. 20

00 2. 14

.00

8 12

42 .

BLOCK 39 REGISTERED PLAN 13M-3 TOWNSHIP OF SOUTH FRONTENAC

1329 Gardiners Road, Suite 210 Kingston, ON, Canada K7P 0L8 613.634.9009 tel. 1.888.884.9392 fax. Client

13 2. 00

JOE BRICE Project

PLAN 13M3 PT BLOCK 39 AND RP;13R18283 PARTS 7 TO 9 (DAVIDSON ROAD) Drawing

SITE PLAN 2 Drawn by:

Checked by:

BCAT

KMN

Approved by:

KMN

AUG. 2021 Scale:

1:500 ANSI D

Drawing No.

SP2

Page 112 of 147

Date:

Project No.

113 300 .5.9 13

87 02

24 1. 14

44 14 1. 21

63 8. 13

R FL O

14 1.

0 1. 14

14 0.

49 14 24 1.

14 14 1.7

0 70

14 1.

IV EW

28 1. 14

.8 14 0

EWA

I RL

36 1.

EXISTING GRANULAR LANEWAY MATCH EXISTING GRANULAR DEPTH. MINIMUM DEPTH 250mm

GRADING & SERVICING PLAN 86

14 1. 18

G STIN EXI WAY E LAN

Project

Drawing

51 14 1.

JOE BRICE PLAN 13M3 PT BLOCK 39 AND RP;13R18283 PARTS 7 TO 9 (DAVIDSON ROAD)

83 9.

RO P P

.0 90

GRO UND

300mm OF TOPSOIL CVC1-FACW WESTLAND MEADOwS SEED MIXTURE

REFER TO SEPTIC DESIGN COMPLETE BY GROUNDWORK ENGINEERING DATED AUG. 03, 2021

W X.

13 9. 22 13 9. 7

0.1m MIN.

TING

Client

DRIVE WAAY 150mm GRANULAR ‘A’ 250mm GRANULAR ‘B’

EXIS

14 1.

05 1. 0. 55 14

1329 Gardiners Road, Suite 210 Kingston, ON, Canada K7P 0L8 613.634.9009 tel. 1.888.884.9392 fax.

48 1.

13 9. 13

13 8.

DRIV

1.5m MAX FILTER STRIP

PROPOSED SEPTIC LOCATION

A N

45 0. 14

14 3 14 0. 3

13 8.

38 FO mRC 50m EM m AI Ø S N SA

PUMP CHAMBER

0 14

Date

Revision/Issue

SEPTIC TANK

SUMP PUMP FLOWS TO BE DISCHARGED TO SURFACE

C BA

OCT. 05, 2021

AS PER AGENCY COMMENTS

No.

9 13

3.8

LANDSCAPED AREA

2.4 14

S LAN ACCES

NOV. 12, 2021

REFER TO SEPTIC DESIGN COMPLETE BY GROUNDWORK ENGINEERING DATED AUG. 03, 2021

AS PER AGENCY COMMENTS

96 9. 13

3.8

7.1%

13 9. 9

14 2. 22 14 1. 70

3 .6 63

13 8

95 9. 13 41 9. 13

0 14

LOCAL BENCHMARK - IRON BAR NORTHING: 4914441.871 EASTING: 377785.742 LOCAL ELEVATION: 141.18

O O

33 14

13 79 13

13 7

6.25

Benchmark

10 @ m2. 100 0% m -4SA m .0 SA % N

60 136.

1 .8

70 1.

90 6.

DR I

72 0.

35 6.

AR AG

1 14

9 0. 14

4.0% MIN

63 8.

3 13 8. 6

46 14

63 8. 13

35 14

DE CK

35 13

R ST FILT E TIVE

03 6.

ETA

P AP

VEG

WATER SOFTENER FLOWS TO BE DISCHARGED TO SEPTIC SYSTEM 57

6 .3

12.5 m H=1:250 V=1:250 12.5

25 1.

E AT

6.25

K AC

RIP

60 6.

0% 2.

SE 5 13

1 .7

PROPOSED BUILDING F.F.E. = 142.22 B.F.E = 138.78

A TB E S

14 99

16 4. 13

1 13 36. 6. 09 13 6.

1 .7

1 2433 .0 1

13 11

0 14

I RL

X RO

TOP OF SLOPE

3:1 M

13 13

.9 6 32

%1 14.0

IP SL

13 113.3 12. 31 20 1. 13

41 4.0% 4. M 3 IN 1

83 8. 3 1

0.9m

63 8.

LANDSCAPED AREA

SEDIMENT AND EROSION CONTROL:

All erosion and sediment controls shall be installed prior to construction and monitored and maintained by the Contractor throughout the construction process, until all disturbed areas have been revegetated, then the temporary sediment and erosion control measures must be removed once the site has been stabilized and or the site works are complete.
Staked straw bale flow checks to be installed as per 219.180.
All erosion and sediment control measures shall be inspected after each rainfall to the satisfaction of south frontenac township and CRCA.
Any disturbed area not scheduled for further construction within forty-five (45) days will be provided with a suitable temporary mulch and seed cover within seven (7) days of completion of that particular phase of construction.
Regardless of site specific items detailed on the plans, the Contractor shall install erosion control measures to suit the proposed work methods controlling sediment runoff from discharging offsite prior to any disturbance.
Following construction, disturbed areas, as well as proposed grassed and vegetated surfaces, shall be reinstated as soon as practical.
The placement of surplus fill to be placed and/or temporarily stored in accordance with O.Reg.148/06 where applicable. Temporary fill sites will require the approval of the Township. Fill locations, side slopes, elevations as per the Approved Drawings. Restoration to be completed during the final phase of construction.
All roads used to access the site shall be kept clean to the satisfaction of the technical service / infrastructure manager.

4 7.73 55. 3 3 11

08 2. 3 1

BLOCK 39 REGISTERED PLAN 13M-3 TOWNSHIP OF SOUTH FRONTENAC

ACC ESS

LAN

27 13

.0M

0 13

99 0. 3 1

. 31

% .9

43 .1

9 13

ACCESS LANE 150mm GRANULAR ‘A’ 250mm GRANULAR ‘B’

E AL

.1 16 14 0

14 11 2. 13 42 2.

58 2. 13

LANDSCAPED AREA

RD YA

PROPOSE DRAINAGE DITCH

1 14

DE SI

78 8. 12

0 .1

30 8. 13

Existing elevations as per survey completed by Forefront Engineering Inc. dated June 24, 2020
Positive drainage away from the building shall be achieved. finished surfaces shall be at a minimum grade of 2% unless otherwise noted,
150mm Granular ‘A’ shall be supplied and installed under steps, decks, and porches unless otherwise specified.
Side slopes shall be a maximum slope of 3:1 unless otherwise noted.
All existing grades are to be verified by the contractor prior to grading.
Utilities are to be located prior to construction.
All ground surfaces shall be graded to prevent ponding and without low areas except where approved swale are provided.
Maximum hard surface grades are to be 8.0%
Staked straw bale flow checks to be installed as per OPSD 219.180
Conflicts between the building design drawings and grading shall be brought to the attention of the contract administrator.
The contractor is responsible for reviewing proposed grades with conflicts regarding the proposed structures.
Sub-drain and outlet elevations are to be confirmed prior to the construction of any structures.
Sub-grades shall be graded at a minimum of 2%, until a lower ditch is encountered or the existing surface drains away from the sloped sub-grade.
Grades are to match the adjacent properties unless otherwise noted.
Gravel areas and shoulders include al rounding required to maintain the proposed gravel edge.
T.F.E. shall mean Top of Foundation Elevation.
Driveway shall have a minimum crossfall of 2.0% with or without a crown.
Sideslope’s at culvert requires shot rock type fill.

.0m

.0M

4.0% MIN

ROCK FLOW CHECK DAM AS PER OPSD 219.210 (TYP.)

2 3.

12 0. 04

A TB

80 0.

IP SL

00 8.

4 8.

66 12

12 5

A TB

11 8.

% .0

0 8.0 3 1 E 8 OP 39.2 00 L 1 S 0. 14 OF

0 6.0 3 1

VEGETATIVE FILTER STRIP

4.0 13

VEGETATIVE FILTER STRIP

0 .9

.00

132

. 27

GRADING:

LEVEL SPREADER

0 13

PEA GRAVEL FILTER STRIP

Groundwater conditions have not been reviewed. Contractor is to review groundwater conditions onsite prior to construction and notify the Engineer.
Foundation walls and slab shall be waterproofed as per Ontario Building Code and encountered conditions.
Provide sump pump for foundation drain as per Ontario Building Code.

Drawn by:

Checked by:

BCAT

KMN

Approved by:

KMN

AUG. 2021

Scale:

4 .1

4 14

1:250 ANSI D

Project No.

Drawing No.

Page 113 of 147

Date:

VEGETATIVE FILTER STRIP DETAIL N.T.S. 14

RD SWA L

7 12

112 278 .9.4 57

25 7.

SUMP PUMP & WATERPROOFING:

SID E YA

12 7. 50

12 7. 37

LIP

2 .6

12 7. 12 27 7 .4 5

16 7. 12

12 7. 14

1 .8

9 .0

9 12

12 8. 82

12 6. 77

12 4. 83 12 6. 80

2 .1

C LAUN

4 12

.00

8 12 BOAT

RIP-RAP OUTLET AS PER OPSD 810.10

12 6.

5 12

U O R

O B H G U

0 .7

6 12

12 7.

All works to be installed in accordance with current South Frontenac Site Plan Control Guidelines, Township Utilities Standards, Ontario Building Code and, Ontario Provincial Standard Specifications and Drawings unless specified otherwise.
Any existing non commissioned wells found within the site are to be abandoned as per R.R.O 1990 Regulation 903 Amended to O.Reg. 128/03.
Aggregates - Granular A and B as per OPSS.MUNI. 1010.
Septic system to be designed by others and installed as per Ontario Building Code Requirements
The Contractor shall acquire all permits as required for all works within the Municipal Right of Way. Cut permits are required for all offsite works.
Prior to construction, Contractor to verify all dimensions, sewer inverts and utility locates and identify possible conflicts.
It is assumed that culvert installation will occur during dry conditions.
This grading plan has been prepared based on a specific building design, the the basement elevation, floor elevation, footing elevations, or foundation heights are altered the engineer should be contacted to review any grading impacts.

12 4. 88

12 4. 85

GENERAL:

E K A

141

ORIGINAL GROUND

0 8.0 2 1

PROPOSED TOP OF BANK

140 CLASS ‘B’ TU RF

.00

PROPOSED OUTLET SWALE AND DRAINAGE EASEMENT IN FAVOR OF SOUTH FRONTENAC TOWNSHIP WATER LINE 126.85

140 0.5%

0 13

PROPOSED TOP OF BANK

138

.00

6 13

11 8. 12

00 +1

139

.00

% .0

AS 7.1 S % ‘A’ TU R

LOUGHBOROUGH SHORES DRY STORMWATER DETENTION POND OUTLET - 140.70

4 13

139

.0 132

0 8.0 28 0 3 1 9. .0 13140

RIP-RAP OUTLET AS PER OPSD 810.010

138

0+16

137

14.0 %

137 ROCK FLOW CHECK DAM AS PER OPSD 219.210 (TYP.) ORIGINAL GROUND

136

136 .0% 14

135

134

PROPOSED BUILDING

0+14

ROCK FLOW CHECK DAM AS PER OPSD 219.210 (TYP.)

0+12

133

133 60 136.

.0%

132

BLOCK 39 REGISTERED PLAN 13M-3 TOWNSHIP OF SOUTH FRONTENAC 0 15.0 30.0 m H=1:500 V=1:50 15.0 30.0 0

132

0+1

131

131 7.1%

CLASS ‘A’ TURF OR RIP RAP WHERE SLOPE EXCEEDS 14.0% (TYP.)

130

Benchmark

PROPOSED DRAINAGE DITCH

130 .0% 14

0+08

129

EXISTING DRAINAGE EASEMENT

128 136

AS PER AGENCY COMMENTS

OCT. 05, 2021 Date

Revision/Issue

0.5%

.00 140

0 .0

2 14

.00

144 139.95

0+020

.00

6 14

% 5.2

OUTLET CONTROL STRUCTURE

1329 Gardiners Road, Suite 210 Kingston, ON, Canada K7P 0L8 613.634.9009 tel. 1.888.884.9392 fax.

.0 14 8

0+0 00

.30 141

0+180

.70

127.66

0+170

NOV. 12, 2021

No.

140

128.55

0+160

.12

130.09

0+150

140

131.63

0+140

Client

LOUGHBOROUGH SHORES DRY STORMWATER DETENTION POND

JOE BRICE

5m EASEMENT CL

EXISTING DRAINAGE EASEMENT

Project

133.41

0+130

.28

135.07

0+120

139

136.26

0+110

.77

137.34

0+100

.12

138.55

0+090

PLAN 13M3 PT BLOCK 39 AND RP;13R18283 PARTS 7 TO 9 (DAVIDSON ROAD)

TOWNSHIP DRAINAGE EASEMENT INSTRUMENT NO. LT8889

140 .

139.22

0+080

140

139.64

0+070

140

139.96

0+060

0+040

.14

139.71

0+050

140

140.05

0+040

PART OF BLOCK 39 PLAN 13M-3

.14

139.90

0+030

140

140.01

0+020

AS PER AGENCY COMMENTS

.00

140.31

0+010

EXISTING DRAINAGE EASEMENT

127

140 .88

140.33

138

5.0

PROPOSED SWALE OUTLET RIP-RAP OUTLET AS PER OPSD 810.010

127

0+060

.00

128

ORIGINAL GROUND CL

LOCAL BENCHMARK - IRON BAR NORTHING: 4914441.871 EASTING: 377785.742 LOCAL ELEVATION: 141.18

EXISTING EASEMENT

XX X. X XXXX.X X

EXISTING GROUND MIN 2.0%

3H: 1

0.3m MIN V 3H:1

EASEMENT RELEASED INST. NO. LT47503

OUTLET SWALE N.T.S.

Drawing

DRAINAGE PLAN Drawn by:

Checked by:

BCAT

KMN

Approved by:

KMN

Date:

AUGUST 2021 Scale:

1:600 ANSI D

Project No.

Drawing No.

Page 114 of 147

1.8m MIN.

MAX

EXISTING GROUND MIN 2.0%

.00

8 12

DO NOT CUT OR DAMAGE LEADER PRUNE ONLY INJURED OR DEAD BRANCHES. RETAIN NATURAL SHAPE STEEL ‘T’ BAR (40 X 40 X 5 X 2400) OR ACCEPTABLE WOODEN SUBSTITUTE. PLACE STAKE ON SIDE OF PREVAILING WIND. NOTE: USE 2 STAKES WHEN TREE IS OVER 2.5m IN HEIGHT. TREES UNDER 70mm CALIPER REQUIRE 2 STAKES, TREES 70mm CALIPER AND OVER REQUIRE 3 STAKES.

.0 30

12 7. 27

12 7. 37

G U LO

O R O B H

H G U

E K LA

NATURAL EXPOSED ROCK CREVICE PLANTING OF SEDEM, BLOODROOT, CREEPING MOSS PHLOX, AND RUNNING EUONYMUS

47 8. 2 1

Cf 4

TREE TIE TO BE FASTENED AROUND THE TREE IN A FIGURE EIGHT, USING NO.9 GA. GALV. WIRE ENCASED IN 13mmØ RUBBER HOSE.

.00 132

SPIRAL WHITE PLASTIC RODENT GUARD PROVIDE 102 SAUCER.

0 4.0

93 13

ROCK STAIRS TO INCORPORATE EXISTING NATURAL ROCK WHERE APPLICABLE

.00

Sc 5

Ci 3

K AC B T

m 6.0

Ea 5

0 8.0 3 1 E 8 OP 39.2 00 L 1 S 0. 14 OF

BA ET

.0M

A BO

IP SL

DECIDUOUS TREE PLANTING DETAIL

PLANTING SOIL MIX. LIGHTLY COMPACT AND WATER WELL TO ELIMINATE AIR POCKETS AND PREVENT SETTLEMENT

DIG SAUCER 3X THE DIAMETER OF ROOTBALL

SCARIFY SUBGRADE AROUND PLANTING PIT.

150MM COMPACTED TOPSOIL.

WELL COMPACTED SOIL MIX UNDER ROOT BALL

BASE OF TREE TO RETAIN SAME LEVEL AS FINISHED GRADE

CUT AND REMOVE ALL TWINE, ROPE AND BURLAP FROM TOP HALF OF ROOTBALL. REMOVE PLASTIC CONTAINERS. CUT SEVERAL SLITS INTO ORGANIC CONTAINER TO FACILITATE ROOT PENETRATION

SPACING AS PER PLAN

PLANT GROUPS OF SHRUBS IN CONTINUOUS TOPSOIL BEDS WITH CONTINUOUS MULCH

LsL 3

BLOCK 39 REGISTERED PLAN 13M-3 TOWNSHIP OF SOUTH FRONTENAC

FIRMLY COMPACT OR WATER TOPSOIL IN 150mm LAYERS TO ELIMINATE AIR POCKETS AND PREVENT SETTLEMENT THOROUGHLY SOAK PIT WITH WATER IN NEXT TO LAST LAYER REMOVE ALL FOREIGN MATERIAL FROM EXISTING SOIL BACKFILL WITH EXISTING SOIL MIXED 2:1 WITH TOPSOIL

6.25

LOCAL BENCHMARK - IRON BAR NORTHING: 4914441.871 EASTING: 377785.742 LOCAL ELEVATION: 141.18

UNDISTURBED EARTH

PROPOSED BUILDING

Po 3

RET A

12.5 m H=1:250 V=1:250 12.5

SCARIFY SURFACE PRIOR TO PLANTING

Rh 5 Bp 2

6.25

IF SUBGRADE IS DISTURBED, FIRMLY COMPACT BACKFILLED SOIL TO ELIMINATE AIR POCKETS AND SETTLEMENT

Lc 3

Ac 1

Benchmark

Ah 4

SHRUB PLANTING DETAIL

ROC K

CONIFEROUS TREE PLANTING DETAIL

MAINTAIN ORIGINAL GRADE AT SHRUB BASE OR SET SLIGHTLY HIGHER TO ALLOW FOR SETTLEMENT

Ea 5

FIRMLY COMPACT TOPSOIL IN 150mm LAYERS TO ELIMINATE AIR POCKETS AND PREVENT SETTLEMENT THOROUGHLY SOAK PIT WITH WATER IN NEXT TO LAST LAYER

PRUNE ONLY DEAD OR INJURED BRANCHES, RETAIN NATURAL SHAPE

Ci 3

GW ALL

REMOVE TOP RING OF WIRE BASKET OR 1/3 OF BURLAP FROM ROOT BALL

100mm LAYER OF SPECIFIED MULCH CONSTRUCT TOPSOIL SAUCER AROUND SHRUBS

Lb 6.11 3 13

ININ

CUT AND REMOVE TOP 1/3 OF BURLAP.

ALL PLANTS TO BE SPRAYED WITH ANTI DESSICANT SPRAY PRIOR TO SHIPPING

Jh 2

Ar 2

25mm MIN. SHREDDED PINE BARK MULCH (BY GRO-BARK LTD. OR ALL TREAT FARMS LTD. OR APPROVED ALTERNATE)

WATER THOROUGHLY AFTER PLANTING.

Sc 6

Lb 3

75mm SHREDDED BARK MULCH

TREES SUPPLIED IN A WIRE BASKET TO HAVE TOP 1/3 OF THE BASKET CUT AND REMOVED FROM THE PIT.

13 3. 24

Ag 1

Lc 3

PLANT TREES 100mm HIGHER THAN ORIGINAL GRADE

PIT FILLED WITH SPECIFIED TOPSOIL. PREPARE PIT OF SUFFICIENT SIZE TO CLEAR ROOT BALL

ROCK RETAINING WALL

Rt 2

BASE OF TREE TO BE 75mm ABOVE FINISHED GRADE

CONSTRUCT TOPSOIL SAUCER AROUND TREE BASE.

6 13

Ap 6

TWO T-BARS, 38x38x2440 LONG DRILLED TO RECIEVE 1.5 DIA GALVANIZED WIRE THREADED THROUGH 12.7 DIA. BLACK RUBBER HOSE. PAINT “T-BARS” FLAT BLACK

AS PER AGENCY COMMENTS

NOV. 12, 2021

AS PER AGENCY COMMENTS

OCT. 05, 2021

N.T.S.

41 9. 13

Pr 2

Date

Revision/Issue

No.

Jh 3

12 0. 4 1

1329 Gardiners Road, Suite 210 Kingston, ON, Canada K7P 0L8 613.634.9009 tel. 1.888.884.9392 fax.

14 0.

14 1

LANDSCAPED AREA

JOE BRICE 36 1. 14

Client

Project

PLAN 13M3 PT BLOCK 39 AND RP;13R18283 Drawing

SITE PLAN Drawn by:

Checked by:

BCAT

KMN

Approved by:

KMN

AUG. 2021 Scale:

1:250 ANSI D

Drawing No.

Page 115 of 147

Date:

Project No.

Page 116 of 147 1

SITE PLAN CONTROL AGREEMENT

THIS AGREEMENT made in triplicate this _____ day of

, 2022.

BETWEEN: JOSEPH BRICE AND TARA BRICE hereinafter referred to as the “OWNER” OF THE FIRST PART

and THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC hereinafter referred to as the “Municipality” OF THE SECOND PART WHEREAS the Owner is the registered owner in fee simple of certain lands located in the Township of South Frontenac (the “Lands”); AND WHEREAS site Plan Control By-law 2003-25 applies to lands within 300 metres of any lake designated as a Sensitive Lake Trout Lake and requires that the Owner enter into this site plan agreement with the Municipality on the terms set out; AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act; NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows:

The Owner covenants that the Owner is the Owner in fee simple of the Lands described in Schedule “A” attached hereto.

The Owner covenants and agrees with the Municipality as follows: 2.1

General 2.1.1

That development shall be in accordance with the Site Plan Drawing, attached hereto in Schedule “B”.

2.1.2

That the uses on the subject property are limited to a single detached dwelling and accessory buildings and structures.

Page 117 of 147 2

2.1.3

That any major deviation to the locations of the dwelling and/or sewage disposal system from the locations shown on the Site Plan Drawing shall require the Owner to apply for, and enter into, an amended agreement to be registered against the title of the Lands.

2.1.4

That the Municipality will not issue a building permit for any accessory buildings or structures until such time as any required approval under the Planning Act, including an amended agreement, is obtained for such accessory building or structure.

2.1.5

That regarding the sewage disposal system: 2.1.5.1

Any home constructed on this lot requires a Class 4 Level IV sewage treatment system (as defined by the Ontario Building Code). The Owner is required to obtain a septic permit from the authority responsible for Part 8 of the Ontario Building Code. The Level IV sewage treatment system shall be designed and installed by a professional who is qualified and certified by the Ontario Building Code Act. The sewage system is to be maintained in accordance with the Ontario Building Code Act and the manufacturer’s instructions. The Owner shall enter into a maintenance contract with an authorized maintenance provider for the life of the system. A copy of the signed maintenance contract must be provided to the authority responsible for Part 8 of the Ontario Building Code prior to occupancy of the building being granted. The Owner is expected to follow all instructions provided by the installer and maintenance provider. The Level IV sewage treatment system effluent is to be sampled in accordance with the requirements of the Ontario Building Code Act. The Owner shall provide the Municipality proof of maintenance occurring on an annual basis by January 31 each year, including the results of the annual sampling results.

2.1.5.2

Any deviation to the location of the sewage disposal system shall be supported by a Professional Engineer with expertise in the field, and approved by the Chief Building Official.

2.1.6

That any abandoned wells located on the Lands shall be sealed in accordance with the requirements of the Ministry of the Environment, Conservation and Parks prior to the issuance of an occupancy permit for the single detached dwelling.

2.1.7

That the Owner acknowledges the Sodium levels in the drinking water well are at a level that may not be appropriate for consumption by individuals on sodium restricted diets.

2.1.8

That the Owner shall comply with any amendments, additions or deletions to the Site Plan Drawing that the Municipality may reasonably require after

Page 118 of 147 3

the date of this Agreement in order to better ensure the proper and orderly development of the Owner’s Lands and the construction of the works and facilities required by this Agreement. The Director of Development Services shall confer with the Chief Administrative Officer, Senior Planner, Chief Building Official, and Conservation Authority before considering any minor amendment to the site plan drawings and/or terms of this agreement. 2.1.9

That the Owner agrees to take all reasonable precautions to reduce dust, noise and other nuisances and to ensure public safety during the development of the Owner’s Lands and construction of the works and facilities required by this Agreement.

2.1.10 That the Owner shall obtain any necessary permit from Cataraqui Conservation for any development or site alteration proposed at the shoreline and from the lake to within 15 metres of the top of bank, as per the Ontario Regulation 148/06 Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses. 2.1.11 That the boatslip location will be maintained as per the Site Plan Drawing. The boatslip and a dock may be modified or replaced subject to obtaining approval from all relevant agencies (e.g. Municipality, Provincial Ministries and Conservation Authority). 2.1.12 That in-water works, such as construction and maintenance of a boatslip and dock, shall comply with the applicable Federal or Provincial in-water work timing restriction windows for fish spawning and turtle nesting. 2.2

Environmental Protection 2.2.1

That the land between the shoreline and the top of bank shall be restored through native plant species landscaping per the Site Plan Drawing within six months of the issuance of an occupancy permit for the single detached dwelling.

2.2.2

That the land between the shoreline and to 6 metres back (inland) of the Top of Bank shall be maintained as a natural buffer with no alteration of soil mantle or vegetation cover, except for a maximum 1.5 metre wide path and a maximum 5.0 metre wide access lane. There shall be no cutting of trees within the natural buffer area except for safety reasons or for the removal of dead trees. Any structure (e.g. staircase) required to access the shoreline shall be designed by a qualified professional to ensure that the installation and use of the structure will not create or aggravate an erosion hazard on the slope. Such structures may be permitted subject to obtaining approval from all relevant agencies (e.g. Township and Conservation Authority).

2.2.3

That there shall be no filling or false grading of excavated materials within 40 metres of the highwater mark. The exception will be for allowance for landscaping and for backfilling to establish the final grade next to the dwelling.

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2.3

2.4

2.2.4

That erosion control measures (e.g. silt fence, straw bales) will be used during any construction and will remain in place until any ground cover disturbed during construction has been re-established. Ground cover will be re-established as soon as possible upon completion of construction.

2.2.5

That runoff from the dwelling shown on the Site Plan Drawing shall be directed away from the Top of Bank and Loughborough Lake to maximize the length of overland flow and absorption opportunity, per the Environmental Site Evaluation attached hereto in Schedule “B”.

2.2.6

That there shall be no no tree clearing during the breeding bird season (April 1 to August 31), unless it has been confirmed by a qualified biologist that birds are not nesting in the trees that need to be removed. This is to avoid a possible contravention of the Migratory Birds Convention Act.

2.2.7

That the Owner is responsible to comply with the provisions of the Endangered Species Act, 2007. Sections 9 and 10 of the Endangered Species Act provide protection for individual members of a species and their habitat if that species is listed on the Species at Risk in Ontario list as extirpated, endangered or threatened. If an activity may cause adverse impacts to a species at risk and/or their habitat, authorization under the ESA may be required prior to conducting the activity.

Lot Grading and Drainage 2.3.1

That lot grading and drainage shall be in accordance with the Site Plan Drawing.

2.3.2

That the drainage easement (described as Part 1 on Reference Plan 13R14567) on the Lands shall be restored to the satisfaction of the Municipal Engineer. The restoration of the drainage easement shall be completed within six months of the issuance of an occupancy permit for the single detached dwelling.

2.3.3

That regarding the lands encumbered by the drainage easement on the Lands: 2.3.3.1

That the lands shall only be used as an access lane, boat slip and boat launch in accordance with the Site Plan Agreement on the condition that the lands shall not be paved with a hard surface.

2.3.3.2

That no fill shall be deposited on or removed from the lands.

2.3.3.3

That the lands will be kept free and clear of any trees, buildings, structure or other obstructions.

2.3.3.4

That the owner shall not do or permit to be done any other thing which might damage or interfere with the normal operation and functioning of the easement for the purposes for which it was designed and constructed.

Limited Services

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2.5

2.4.1

That the Municipality does not maintain or repair and will have no obligation to maintain or repair the private lane that provides access to the Lands or to perform or provide any other municipal services normally associated with public highways within the Municipality.

2.4.2

That the Municipality shall not be responsible for providing fire, ambulance and other emergency services to the Lands if the operator of the emergency vehicle, having made reasonable efforts in the circumstances, determines that the condition of the private lanes or driveways as constructed or maintained at the time, prevents the vehicle from being operated properly or safely in order to access or exit the Lands.

2.4.3

That the Owner hereby agrees to indemnify and save harmless the Municipality against all actions, causes of action, suits, claims, demands and costs whatsoever arising by reason of any matter under this Agreement, including without limitation any actions, causes of action, suits, claims, demands or costs directly or indirectly related to the construction, use, operation or maintenance of the private lane, including the inability to operate an emergency vehicle properly or safely in order to access or exit the Lands due in whole or in part to the condition of the private lanes or driveways at the time.

Human Remains and Archaeological Resources 2.5.1

That in the event that deeply buried archaeological remains are discovered during construction or site development of a lot, the Owner shall immediately contact the Township of South Frontenac Development Services Department and the Ministry of Tourism, Culture and Sport, and

2.5.2

That in the event that human remains are discovered during construction or site development of a lot, Owner shall immediately contact the Township of South Frontenac Development Services Department, the Ontario Provincial Police (OPP), the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services.

2.5.3

That if during the process of development any archaeological resources or human remains of Aboriginal interest are encountered, the Owner shall immediately contact the Algonquins of Ontario Consultation Office at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Telephone: (613) 735-3759 Fax: (613) 735-6307 email: algonquins@tanakiwin.com

3.0

This agreement shall be registered against the title to the Lands by the Owner and the Municipality shall be entitled to enforce its provisions against the Owner and any or all subsequent owners of the Lands.

4.0

If the Owner fails or refuses for any reason to comply with any requirements of this agreement, the Owner shall be in default and the Municipality may, on fifteen (15) days’ notice, require the Owner to remedy the default, failing which the Municipality may,

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without further notice and without prejudice to any other rights and remedies available to it, do such things and perform such work as is necessary to rectify the default. 5.0

Any account rendered by the Municipality for work done shall be paid by the Owner within thirty (30) days of the day of billing, and, if the Owner fails to pay, interest shall be charged on the amount outstanding at the rate of one and one quarter (1.25%) per months (15% per annum) on the first day of each calendar month following the date the account was due. Any payments received on accounts rendered shall be applied first to any outstanding interest, which may have accrued, and the balance shall be applied to reduce the principal amount outstanding.

6.0

If the Municipality incurs any expense arising out of the terms of this Agreement, the Municipality may recover the amount in like manner as municipal taxes or by action, pursuant to Section 42.7 of the Municipal Act.

7.0

All costs necessary to fulfill any condition of this agreement, and all costs incurred by the Municipality in connection with the preparation, execution, registration or enforcement of this Agreement shall be paid by the Owner.

8.0

This Agreement shall enure to the benefit of and be binding upon the personal representatives, successors and assigns of the parties. IN WITNESS WHEREOF the parties hereto have by the hands and seals executed this agreement as of the first date set out above. SIGNED, SEALED AND DELIVERED: THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal - Mayor

Angela Maddocks - Clerk We have authority to bind the Corporation

Joseph Brice

Tara Brice

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SCHEDULE “A” OWNER’S LANDS Legal Description: PIN 362781081 Part Block 39 on Plan 13M3 and Parts 7 to 9 on Reference Plan 13R18283, Part of Lots 11 and 12, Concession 1, and Part of Lots 11 and 12, Concession 2, District of Storrington, Township of South Frontenac

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SCHEDULE “B” DRAWING AND REPORT LIST Site Plan Drawing

Drawing SP, Site Plan, prepared by Forefront Engineering, dated December 24, 2021, Revision No. R3, scale 1:250 ANSI D Drawing SP2, Site Plan 2, prepared by Forefront Engineering, dated December 24, 2021, Revision R3, scale 1:500 ANSI D Drawing C1, Grading & Servicing Plan, prepared by Forefront Engineering Inc., dated November 12, 2021, Revision No. R2, scale 1:250 ANSI D Drawing C2, Drainage Plan, prepared by Forefront Engineering, dated November 12, 2021, Revision No. R2, scale 1:600 ANSI D Drawing L, Site Plan, prepared by Forefront Engineering, dated November 12, 2021, Revision No. R2, scale 1:250 ANSI D

Report

Limited Hydrogeological Study and Terrain Assessment, prepared by Pinchin Ltd., dated November 20, 2020

Report

Response to Reviewer Comments: Hydrogeological Study, prepared by Pinchin Ltd., dated February 18, 2021

Report

Response to Reviewer Comments: Terrain Analysis, prepared by Pinchin Ltd., dated February 18, 2021

Report

Environmental Site Evaluation, prepared by Ecological Services, dated September 9, 2020

THE ORIGINAL OF ALL PLANS AND REPORTS LISTED IN THIS SCHEDULE AND INCORPORATED BY REFERENCE INTO THIS AGREEMENT ARE ON FILE IN THE OFFICE OF THE SOUTH FRONTENAC DEVELOPMENT SERVICES DEPARTMENT AND SHALL GOVERN IN THE EVENT OF ANY DISPUTE.

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-07 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND JOE AND TARA BRICE WHEREAS a Site Plan and Site Plan Agreement have been prepared to the satisfaction of the Township of South Frontenac; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the Mayor and the Clerk are hereby authorized to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Joe and Tara Brice, a copy of which is attached hereto forming part of this By-law.

THAT the Agreement shall be registered on title of the property described as Part Block 39 on Plan 13M3 and Parts 7 to 9 on Reference Plan 13R18283, Part of Lots 11 and 12, Concession 1, and Part of Lots 11 and 12, Concession 2, District of Storrington, Township of South Frontenac.

THIS By-law shall come into force and effect in accordance with Section 41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said Section 41.

Dated at the Township of South Frontenac this 25th day of January, 2022. Read a first and second time this 25th day of January, 2022. Read a third time and finally passed this 25th day of January, 2022.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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To: Council Prepared by: Corporate Services Department Date of Meeting: January 25, 2022 Subject: 2022 Interim Tax Levy

Summary This report and the attached by-law provide the Township the ability to levy interim property tax amounts to properties within the Township and provides for penalties to be charged on outstanding arrears.

Recommendation That by-law 2022-08 to establish interim property taxes for 2022 be approved by Council.

Background Under Section 290 of the Municipal Act, 2001, S.O. 2001, the Council of a local municipality, before having adopted its final tax rate for the year, can pass a by-law to levy interim amounts on the assessment of properties in the local municipality.

Discussion/Analysis The attached by-law provides for the interim billing of 35% of the prior year’s tax levy with a due date of Thursday, March 31st, 2022. Further, the by-law provides for penalties to be charged the 1st of each month on outstanding arrears at a rate of 1.25%. These amounts are consistent with the provisions of the Municipal Act and are the same rates as in previous years. Although the due date on the interim levy was amended in 2020 and 2021 due to COVID-19, the presented by law provides for a March 31st due date which was previously in place.

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Page 126 of 147 Township of South Frontenac Staff Report - 2022 Interim Tax Levy

Financial Implications Approval of the interim tax bylaw is required for the Township to levy 35% of the prior year’s tax levy in advance of the final billing in June which incorporates the 2022 tax rate driven from the finalized 2022 budget.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Attachments •

By-law 2022-08

Approvals Submitted By:

Louise Fragnito, CGA, CPA Director of Corporate Services & Treasurer Approved By:

Neil Carbone Chief Administrative Officer

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Page 127 of 147

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-08 A BY-LAW TO PROVIDE FOR AN INTERIM TAX LEVY; PAYMENT OF TAXES; TO PROVIDE FOR PENALTY AND INTEREST OF 1.25% ON TAX ARREARS PER MONTH WHEREAS Section 317(1) and (2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that: 1.

The Council of a local municipality, before the adoption of the estimates for the year under section 290 of the Municipal Act, 2001, may pass a by-law levying amounts on the assessment of the property in the local municipality rateable for local municipality purposes.

A by-law for levying amounts under subsection (1) shall be passed in the year that the amounts are to be levied or may be passed in November or December of the previous year if it provides that it does not come into force until a specified day in the following year.

AND WHEREAS sub-section 317(3) of the Municipal Act, 2001, contains the following additional rules: 1.

The amounts levied on a property shall not exceed the prescribed percentage, or 50 percent if no percentage is prescribed, of the total amount of taxes for municipal and school purposes levied on the property for the previous year.

The percentage under paragraph 1 may be different for different property classes but shall be the same for all properties in a property class.

For the purposes of calculating the total amount of taxes for the previous year under paragraph 1, if any taxes for municipal and school purposes were levied on a property for only part of the previous year because assessment was added to the collector’s roll during the year, an amount shall be added equal to the additional taxes that would have been levied on the property if the taxes for municipal and school purposes had been levied for the entire year.

AND WHEREAS sub-section 317(5) of the Municipal Act, 2001, contains the following additional rule: 1.

The amounts may be levied on assessment added to the tax roll for the current year that was not on the assessment roll upon which the amounts are levied.

AND WHEREAS Section 342 (1)(a) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the Council of a local municipality may pass by-laws providing for the payment of taxes in one amount or by installments and the date or dates in the year for which the taxes are imposed on which the taxes or installments are due. AND WHEREAS Section 345(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the Council of a local municipality may pass by-laws to impose late payment charges for the non-payment of taxes or any installment by the due date. AND WHEREAS sub-sections 345(2) and (3) of the Municipal Act, 2001, contains the following additional rules: 1.

A percentage charge, not to exceed 1 ¼ per cent of the amount of taxes due and unpaid, may be imposed as a penalty for the non-payment of taxes on the first day of default or such later date as the by-law specifies.

Interest charges, not to exceed 1 ¼ per cent each month of the amount of taxes due and unpaid, may be imposed for the non-payment of taxes in the manner

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specified in the by-law but interest may not start to accrue before the first day of default. AND WHEREAS Section 346(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the Council of a local municipality may pass by-laws to provide for the payment of taxes by any person into a financial institution to the credit of the treasurer of the municipality and, in that case, the person making the payment shall be entitled to be issued a receipt by the institution for the amount paid. AND WHEREAS Council deems it expedient to pass a by-law for such purposes. NOW THEREFORE the Council of the Corporation of the Township of South Frontenac enacts as follows: 1.

For all property classes, that an interim tax levy hereby be imposed and levied in the amount of 35% of the total annualized taxes for municipal and school purposes levied on the property in the previous year.

For the purposes of calculating the total amount of taxes for the prior year under paragraph 1, the following rules shall also apply: a. Taxes for municipal and school purposes levied on a property for only part of the previous year because assessment was added to the collector’s roll during the year, shall have an amount added equal to the additional taxes that would have been levied on the property if the taxes for municipal and school purposes had been levied for the entire year. b. In the event that assessment has been added to the tax roll for the current year that was not on the assessment roll in the prior year, the related properties shall have an interim levy imposed and collected.

The said interim tax levy shall become due and payable on the 31st day of March 2022.

On all taxes of the interim tax levy which are in default on the first day of default, a penalty of 1.25% shall be added and thereafter a penalty of 1.25% per month (15% per annum) shall be added on the first day of each and every month in which the default continues.

On all other taxes in default on January 1st, 2022, interest shall be added at the rate of 1.25% per month (15% per annum) or fraction thereof.

Penalties and interest on all taxes of the interim tax levy in default shall become due and payable and shall be collected forthwith as if the same had originally been imposed and formed part of such unpaid interim tax levy.

The collector shall send a tax bill to the taxpayer’s residence or place of business or to the premises in respect of which the taxes are payable unless the taxpayer directs the treasurer in writing to send the bill to another address, in which case it shall be sent to that address.

The taxes are payable at the following: a)

Township of South Frontenac municipal offices located at: 4432 George Street, Sydenham, Ontario

At any financial institution or payment processor having payment arrangements with the Township of South Frontenac.

By filing an application for voluntary pre-authorized payment for automatic debit of installment from bank account, in accordance with the Township’s standard practice.

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d) By credit card through a third party processor. The link is available on the Township website www.southfrontenac.net and can be found under living here/property taxes/how to pay e)

By payment through Virtual Municipal office. The site can be accessed through https://vmo.southfrontenac.net:1080/vch/

The Treasurer is hereby empowered to accept partial payments from time to time on account of taxes due and shall credit such payment first on account of the interest and percentage charges, if any, added to such taxes and shall credit the remainder of such payment against that part of the taxes that has been in arrears for the greatest period of time but no such payment shall be received after a tax arrears certificate has been registered under section 378 of the Municipal Act, 2001, S.O. 2001, c.25, as amended.

This by-law shall come into force and take effect on the day of passing.

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-09 A BY-LAW TO APPOINT AN INTERIM CHIEF ADMINISTRATIVE OFFICER WHEREAS Section 228 of the Municipal Act, S.O. 2001 c. 25, provides that Council shall establish such policies and procedures it determines necessary to carry out the programs of the Municipality; and WHEREAS Section 229 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto, provides that Council may appoint a Chief Administrative Officer; AND WHEREAS Neil Carbone, current Chief Administrative Officer/Deputy Clerk for the Township has served notice of his resignation effective February 25, 2022; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

That, Louise Fragnito be, and is hereby, appointed as Interim Chief Administrative Officer and Deputy Clerk for the Township of South Frontenac effective February 1, 2022 and for an indefinite period, subject to the terms of an employment contract addendum dated January 12, 2022.

That, Louise Fragnito be, and is hereby instructed to carry out the statutory duties of Chief Administrative Officer and Deputy Clerk as set out in the Municipal Act and all other relevant provincial legislation.

That, in addition to the statutory duties outlined in paragraph 2 above, the Chief Administrative Officer - Deputy Clerk shall perform the duties outlined in the Role Description attached hereto and such other duties as may be prescribed by Council from time to time.

That, Louise Fragnito shall hold office at the pleasure of the Council of the Township of South Frontenac subject to the terms of an employment contract addendum dated January 12, 2022.

That, Neil Carbone shall remain employed under the same terms of his engagement, as Advisor to the Chief Administrative Officer for the Township of South Frontenac until his departure on February 25, 2022.

That all other by-laws, resolutions or actions of Council that are not consistent with or which are contrary to the provisions of this by-law are hereby repealed.

That this by-law shall come into force and take effect on January 25, 2022.

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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Township of South Frontenac Job Description Title:

Chief Administrative Officer

Reports to: Mayor and Council Summary: The Chief Administrative Officer (CAO) shall serve Council as its principal policy advisor and shall direct the implementation of Council directives, through the senior management team. The CAO shall be responsible for the effective and efficient administration of all Township operations by acting as a liaison between Council and staff and by coordinating activities between departments. The CAO will assist Council in developing a clear vision and strategic plan for the Township and will establish an operating culture that engages the community, is focused on service excellence and is able to respond to an ever-changing environment. Duties & Responsibilities:           

Responsible for advising Council and its Committees on the feasibility, desirability and cost of proposed programs, policies and by-laws. Attends or is represented at all Council/Committee meetings to provide advice and assistance in the development of policy and to ensure that Council is provided with the appropriate staff/external resources. Ensures, when possible, that Council is provided with a series of options in order to facilitate quality decision making. Oversees the development of operating and capital budgets and their presentation to Council and manages the administration of budgets following their adoption by Council. Meets regularly with department heads and other staff to ensure that a high level of administrative coordination supports Council’s policy-making process. Works with Council to ensure that the organization is positioned to manage growth, meet service expectations and respond to the changing landscape. Provides innovative leadership which ensures that the services delivered by South Frontenac are focused on the needs of its residents and that they are delivered at the optimum level feasible and the lowest cost possible. Develops, executes and reports on operational plans that implement Council’s strategic initiatives within the agreed time frames. Ensures municipal compliance with applicable legislation including such matters as Health and Safety, Safe Drinking Water Act, etc. Participates in or directs labour/employee relations processes including collective bargaining to maintain a positive and productive workplace culture. Exercises general direction over all departments; monitors, reviews and evaluates performance.

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 

Oversees the performance of all contracts and agreements entered into by the Corporation and ensures, either personally or through others, that performance expectations are met. Represents the municipality at external functions and maintains strong effective working relationships with the Municipal Solicitor, Auditor and representatives of the other municipal governments and the Province in order to further the interests of the Township. Maintains a working relationship with the media and represents the interests of the Township when providing information about corporate activities. As Deputy Clerk, performs the statutory duties in the absence of the Clerk or as directed by Council.

Supervision:  

Provides regular and direct supervision to the Directors of: Public Services, Corporate Services and Development Services as well as the Fire Chief, Clerk and Executive Assistant. Provides general guidance and indirect supervision to approximately 50 full time staff as well as 100 volunteer firefighters and 30 summer staff.

Work Environment: 

Predominantly office based with occasional travel to attend meetings, training, conferences etc. Must be available to attend scheduled evening meetings and meet unplanned commitments as required.

Qualifications:       

Post-secondary degree in Business Administration, Political Science or a related field or an equivalent combination of education and experience. Current AMCTO credentials or a willingness to obtain such within 3 years. A minimum of ten year’s public or private sector experience in progressively senior positions. Demonstrated ability to be a team player and coach who is able to establish effective working relationships with Council, employees and the general public. Extensive experience at the senior management level in corporate and strategic planning, corporate policy development and implementation including service level policies, and leadership; A proven track record of coordinating services across an organization with emphasis on driving excellence in customer service; Ability to lead negotiations and meetings with high level facilitation in complex environment with many competing interests together with conflict resolution skills with the ability to problem solve and make decisions;

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     

Excellent oral and written communication and presentation skills, including experience in public and media relations; Superior interpersonal and customer service skills with the ability to establish and maintain effective working relationships with members of the public, business owners, developers, government agencies and other stakeholders; Ability to handle confidential and sensitive information in an appropriate manner with the ability to exercise tact and diplomacy with a high degree of judgment and discretion; Strong project management skills with proven ability to multitask and proactively manage competing priorities, with organizational skills necessary to excel in a high pressure, fast paced environment with tight deadlines; Able to utilize and leverage technology. Valid Class “G” Driver’s Licence

Other:     

This is a Full time non-union position based on a 40-hour work week. Some flexibility throughout the year will be required. Compensation is in accordance with the Salary Schedule adopted by Council and amended from time to time. Benefits are in accordance with Township policies. An acceptable Police Check is required. A 12-month probationary period is required.

Reviewed Mar. 2019

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To: Council Prepared by: Corporate Services Department Date of Meeting: January 25, 2022 Subject: COVID-19 Vaccination Policy Update

Summary This report provides an update on the implementation of Policy HR#023 COVID-19 Vaccination & Prevention Policy, including the percentage of staff vaccination records received, since it became effective on January 17th, 2022. This policy applies to all Township employees as well as Council-appointed committee volunteers, volunteer fire fighters and members of Council.

Recommendation This report is for information.

Background Throughout the Pandemic the Township has demonstrated its ongoing commitment to ensuring the health and safety of all its Employees and members of the public. The Ontario Ministry of Health and Long-Term Care (OMHLTC) strongly recommends all eligible Ontarians get fully vaccinated. All vaccines currently available in Ontario provide strong protection against COVID-19 and its variants. According to the Government of Ontario, nearly 82% of Ontarians over the age of four (5+) are now fully vaccinated. On October 21, 2021, Kingston Frontenac Lennox & Addington Public Health (KFLAPH) issued a letter recommending that all employers implement a mandatory vaccination policy. In accordance with KFLAPH and OMHLTC recommendations, the Township developed Policy HR #023 COVID-19 Prevention & Vaccination Policy. On November 24th, 2021, Council approved this policy (attached).

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Page 135 of 147 Township of South Frontenac Staff Report - COVID-19 Vaccination Policy Update

Discussion/Analysis Policy HR #023 came into effect on January 17th, 2022. As of this date, the following is in effect for all Township personnel: • • • •

•

Proof of being fully vaccinated against COVID-19 must be provided Preclusion from providing proof of being fully vaccinated will be recognized in cases of an approved medical or creed-based exemptions. Any Township personnel who have not submitted proof of vaccination by January 17th have been deemed to be unvaccinated for the purpose of the policy. Any Township personnel who are not fully vaccinated by the effective date, or who have an approved medical or creed-based exemption are required to submit a negative result of a rapid antigen test on Monday and Thursday every week, to Human Resources. With the exception of individuals with a valid and approved medical or creed-based exemption, individuals who are not fully vaccinated in accordance with this policy will be required to complete an educational program. Proof of completion will be required.

As of the effective date, the Township has received proof of vaccination from 98% of its current active staff, Volunteer Fire Fighters, and members of Council. Those who haven’t submitted proof of vaccination are all complying with the requirement to submit regular antigen testing. For Council-appointed Committee volunteers, failure to comply with the policy results only in the requirement to participate in committee meetings virtually. Since most committee meetings are taking place virtually at this time, there is less urgency for those volunteers to submit proof of vaccination and they are being received at a slower rate.

Financial Implications None.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

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Page 136 of 147 Township of South Frontenac Staff Report - COVID-19 Vaccination Policy Update

Attachments •

HR-023 COVID-19 Prevention & Vaccination Policy

Approvals Prepared By:

Jillian Wilson Human Resources/Legislative Compliance Officer

Submitted By:

Louise Fragnito, CPA, CGA Director of Corporate Services/Treasurer Approved By:

Neil Carbone Chief Administrative Officer

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Page 137 of 147 Township of South Frontenac Policy DEPARTMENT:

POLICY #: HR-023

Human Resources POLICY: COVID-19 Prevention & Vaccination Policy DATE:

REV. DATE:

Scope: All Township Personnel

November 1, 2021 APPROVED BY:

Pages 5

OVERVIEW This Policy is intended to safeguard the health of our Township Personnel, contractors, vendors, residents, and any other stakeholders; and the community at large from illness caused by COVID-19, which can be debilitating or life-ending. Vaccinations reduce the chance that a person will become severely ill if they contract COVID-19. This Protocol is based on guidance from the World Health Organization, Public Health Services of Canada, Ontario, and KFL&A Public Health. This Policy applies to all South Frontenac Township Personnel (as defined below), in accordance with the Ontario Human Rights Code which will allow limited exemptions to this policy on the basis of disability (medical), or creed.
DEFINITIONS Township Personnel: All employees, members of Council, Volunteer Fire Fighters, and summer/co-op students employed by the Township. Committee Volunteers: Any individuals who are formally appointed by Council to any committee of Council including but not limited to appointees to Committee of Adjustment, Heritage Committee, Police Services Board, Museum Committee and Recreation Committees. Creed: In accordance with the Ontario Human Rights Code [220], Creed is interpreted to mean “religious creed” or “religion”. It is defined as a professed system and confession of faith, including both beliefs and observances of worship. Effective date: January 17, 2022 Vaccine: Any vaccine against COVID-19 that is approved by Health Canada 1

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Fully Vaccinated: having received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose COVID-19 vaccine series, or one dose of a single-dose COVID-19 vaccine series); and having received the final dose of the COVID-19 vaccine at least 14 days ago. 3. PROOF OF FULL VACCINATION REQUIRED South Frontenac is committed to ensuring a safe workplace and community. In so doing, it will require all Township Personnel and Committee Volunteers as defined herein to be fully vaccinated against COVID-19, as recommended by the Ministry of Health and Ontario’s Chief Medical Officer of Health (CMOH), with limited exemptions. As of the effective date of this policy, all Township Personnel and Committee Volunteers must provide proof of being fully vaccinated against COVID-19. Personal documentation on vaccination status can be retrieved from the Ministry of Health by visiting https://COVID19.ontariohealth.ca. Documentation must be submitted to Human Resources by the effective date. This will be confidentially stored in accordance with privacy legislation. 4. PRECLUSIONS FROM IMMUNIZATION/DUTY TO ACCOMMODATE 4.1. The Township recognizes its duty to accommodate those who are unable to be vaccinated for medical reasons. Accordingly, certain persons, as it relates to their own medical circumstances, may not be able to receive the vaccine at this time. Medical documentation to support this medical exemption shall be required. Such exemption shall be in the form of written proof of a medical reason, provided by a physician or registered nurse that sets out: a)

a documented medical reason for not being fully vaccinated against COVID19, and

the effective time-period for the medical reason;

Current Medical Exemptions to the Covid-19 Vaccine can be found here: Medical Exemption Guidance (gov.on.ca) 4.2. The Township recognizes its duty to accommodate those who are unable to be vaccinated for reasons of creed, in accordance with the Human Rights Code. In order to qualify for exemptions on the basis of creed, individuals will need to make application to Human Resources, in writing, and a decision will be assessed and reached in conjunction with the guiding factors outlined in the Page 2 of 5

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OHRC (Policy on preventing discrimination based on creed | Ontario Human Rights Commission (ohrc.on.ca). The Township reserves the right to request further documentation from individuals seeking an accommodation on the basis of creed if necessary in order to make a determination based on the OHRC guiding factors. 5. EDUCATION With the exception of individuals with a valid and approved medical or creed based exemption, individuals who are not fully vaccinated in accordance with this policy will be required to complete an educational program, provided by the Township within 2 weeks following the effective date, consistent with the Ministry of Health recommendations. Proof of completion will be required. 6. NEW EMPLOYMENT Only fully vaccinated individuals, or individuals with a medical or creed exemption, will be offered employment with the Township following the adoption of this policy by Council. Newly hired individuals will be required to provide proof of being fully vaccinated or proof of a valid medical/creed exemption to the COVID-19 vaccine. 7. ACCESS TO COVID-19 VACCINATION CLINICS The Township will continue to support Township Personnel who are unable to obtain an appointment during non-work hours by permitting paid time off for the sole purpose of obtaining the vaccination. Township Personnel must coordinate with their supervisor and provide the date/time of the appointment. After receiving the vaccination, Township Personnel must return to work and submit proof of vaccination. 8. CONTINUED ADHERENCE TO PUBLIC HEALTH MEASURES All Township Personnel are required to practice Public Health measures to control the spread of COVID-19 regardless of their vaccination status. Township Personnel must adhere to the Township’s health and safety protocols at all times while in the workplace, including handwashing, physical distancing where possible, and the use of Personal Protective Equipment as required by their position.

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ALTERNATIVE TO PROOF OF FULL VACCINATION All Township Personnel and Committee Volunteers shall be given until the effective date of this policy to provide proof of being fully vaccinated, or have an approved reason for exemption from vaccination as outlined above. After the effective date all Township Personnel and Committee Volunteers who are not fully vaccinated or do not have an approved medical or creed based exemption, will be deemed to be un-vaccinated for the purposes of this policy. Any Township Personnel who are not fully vaccinated as of the effective date, or who have an approved medical or creed based exemption are required to undergo rapid antigen testing on Monday and Thursday every week, with results being provided to Human Resources the same day. Those who have an approved exemption will be eligible to submit an expense claim for any costs incurred for the antigen testing. For Committee Volunteers, rapid antigen testing will not be accepted as an alternative to proof of being fully vaccinated unless it is the result of an individual’s medical or creed-based exemption as determined by the Township. See Section 11. Regarding the consequences of failure to comply with this policy.
POSITIVE ANTIGEN RAPID TEST A positive result on an Antigen Rapid Test is considered a preliminary positive. Any Township personnel who receive a positive result, shall follow the below steps: 10.1. Do not attend work and report to HR (or designate) immediately; 10.2. Get a laboratory-based Polymerase Chain Reaction (PCR) test to act as a confirmatory test as soon as possible (ideally within 48 hours); 10.3. If the PCR test is positive, you shall follow Public Health Guidelines on isolation; 10.4. If the PCR test is negative, you may return to work, if Public Health recommends it and if you answer no to all the questions in the Township’s confidential Covid-19 Screening Questions and continue following Public Health Guidelines.
FAILURE TO COMPLY WITH POLICY 11.1. For all Township employees including Summer and Co-op Students, failure to comply with this policy will result in Disciplinary Action, starting with immediate Page 4 of 5

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suspension without pay, up to and including termination of employment for cause, in accordance with Policy # HR-010 Progressive Discipline. 11.2. For all Volunteer Fire Fighters, failure to comply with this policy will result in Disciplinary action, starting with immediate suspension without pay, and may result in termination of employment for cause in accordance with SOP 106Change in Employment Status and Leave of Absence 11.3. Any Member of Council who fails to comply with this policy is not permitted to attend any meetings or other official event of the Township, in person; and further, may be subject to investigation and penalty in accordance with Council’s Code of Conduct. 11.4. For all Committee Volunteers, failure to comply with this policy will result in volunteers being permitted to attend Committee meetings and/or other official committee events by virtual means only, failing which, Council may remove those individuals from said Committee positions. 12. CONFIDENTIALITY Information relating to an individual’s proof of vaccination and/or the reason for exemption will be stored confidentially with Human Resources, in accordance with PIPEDA and MFIPPA. The information will not be disclosed except as may be required for the purposes of; • • • •

applying and enforcing this policy; ensuring the safety of individuals in the event of a COVID-19 outbreak, ensuring every reasonable precaution is taken to protect the health and safety of Township Personnel; or, otherwise may be required by law

ADHERENCE TO LEGISLATION This policy adheres to legislative requirements on the date of its approval by Council. If any changes to legislation are introduced, and this policy is deemed to not comply, legislation shall prevail. This policy will be reviewed at the earliest of: • • •

June 1, 2022 The local State of Emergency is lifted in the Township Public Health agencies declare the end to the COVID-19 pandemic

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To: Council Prepared by: Office of the Chief Administrative Officer Date of Meeting: January 25, 2022 Subject: CAO Recruitment – Proposal Review & Selection

Summary This report provides a list of proposals received for the recruitment of a new Chief Administrative Officer (CAO) for the Township. Discussion of the proposals and any direction to staff regarding negotiation with recruiters will take place in closed session subject to provisions of the Municipal Act Section 239 (2) (b), (i) and (k); however, any decisions of Council will be made in open session.

Recommendation This report is for information.

Background In late December 2021, the Township’s CAO submitted notice of his resignation effective February 25, 2022. As a result, Council appointed an Interim CAO effective February 1, 2022, and directed staff to obtain proposals for the recruitment of a new CAO so that Council had an opportunity to hire for the position before August 19th, 2022 being the potential date when the upcoming municipal election and “lame duck” restrictions under the Municipal Act would prevent Council from directly hiring staff.

Discussion/Analysis This open portion of the report provides Council with the names of the recruitment firms that have submitted proposals. Given the variety of services, warranties, timelines and other elements of the proposals, the fees for each are not included in this open portion since they are not reflective of a consistent package of services. In accordance with the procurement by-law, and based on past costs for the recruitment services, a minimum of three (3) quotes/proposals were required. A total of five (5) have been obtained for Council’s consideration, from the following professional firms:

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 143 of 147 Township of South Frontenac Staff Report - CAO Recruitment – Proposal Review & Selection

Boyden Canada
Cornerstone Management Solutions Ltd.
Feldman Daxon Partners Inc.
Palmer and Associates
Waterhouse Executive Search All firms have recent senior municipal executive recruitment experience in Eastern Ontario and extensive municipal sector recruitment outside of the region. All firms were advised of Council’s desired timeline for the recruitment as well as basic information about the position (job description) and the Township’s non-union compensation package. The Township’s solicitor was consulted to ensure the appropriateness of discussing recruitment proposals in closed session.

Financial Implications None for the purposes of this report. Depending on Council’s preferred proposal and choice of services, costs for the recruitment of a CAO could range between $12,000 - $35,000.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world.

Attachments None; however, documents subject to the closed meeting provisions of the Municipal Act are included as part of the closed meeting agenda for January 25th, 2022.

Approvals Prepared and Approved By:

Neil Carbone Chief Administrative Officer www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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January 10, 2022 To:

Municipal CAOs and Clerks Cataraqui Source Protection Area

RE:

Request for Input / Council Resolutions Municipal Appointments – Cataraqui Source Protection Committee

AA-001-22

This letter seeks input from your municipality regarding appointments to the Cataraqui Source Protection Committee (‘SP Committee’) by the Cataraqui Source Protection Authority (‘SP Authority’). The SP Authority is composed of the Cataraqui Region Conservation Authority (Cataraqui Conservation) Full Authority Board plus a representative from the Township of Frontenac Islands. The SP Authority is responsible for appointing and maintaining the SP Committee, which guides the development of drinking water source protection technical studies and policies for our area. Established in 2007, the SP Committee successfully completed its initial mandate with the approval of the Cataraqui Source Protection Plan (2014), submission of annual implementation reports, and development of a workplan to determine areas for additional efforts. The Committee is now working on implementing the workplan for section 36 updates under the Clean Water Act and ensure successful ongoing implementation of the Source Protection Plan. In accordance with the Ontario Clean Water Act, municipalities are represented by one-third of the voting members on the SP Committee. The municipal ‘seats’ may be assigned to council members or other persons that represent municipal interests. They must live, work and/or own or rent land in the study area; they may not be a Cataraqui Conservation Board member or employee. In 2007, it was agreed that the municipal representatives would be drawn from ‘eastern’, ‘central’, and ‘western’ nomination areas for a total of four (4) representatives one from each area plus a representative at-large who represents the interests of all the municipalities. Per the attached chart, incumbents are prepared to continue representing the ‘eastern’ and ‘western’ areas, and to serve as the representative at-large. Owing to a vacancy, there is a need for the central municipalities to nominate a candidate for their area representative.

Page 145 of 147 DWSP Letter AA-001-22 Dated January 10, 2022 Page 2 of 2

We have the following specific questions for consideration: For municipalities in the central nomination area: (1) Please identify the name, address and contact information for a nominee who is eligible to serve as your area representative by March 14, 2022 through council resolution. We look forward to hearing from you. Please contact the undersigned with any questions or comments at 613546-4228 ext. 252 or via kguerette@crca.ca. Sincerely, (Original signed by)

Kelsey Guerette Coordinator, Source Protection

Attachment:

Appointments to the Cataraqui Source Protection Committee – Municipal Sector

c.c.

Alan Revill, Chair, Cataraqui Source Protection Authority John C. Williamson, Chair, Cataraqui Source Protection Committee

Attachment to AA-001-22 Cataraqui Source Protection Authority Letter to Local Municipalities, January 10, 2022

Proposed Appointments to the Cataraqui Source Protection Committee at 2022 - Municipal Sector 1 Area

Municipalities

Candidate

Notes

Eastern Area

Township of Athens City of Brockville Township of Elizabethtown-Kitley Township of Front of Yonge Town of Gananoque Township of Leeds and the Thousand Islands Township of Rideau Lakes

Steve Allen, Lyn2

Steven Allen is the Supervisor of Engineering with the City of Brockville. Steven Allen has served on the Committee since 2019.

Central Area

Township of Frontenac Islands City of Kingston Township of South Frontenac

(Vacant)1

There is a need to identify an eligible nominee for this position.

Western Area

Town of Greater Napanee Loyalist Township

Ric Bresee, Amherstview2

Mr. Bresee is the Mayor of Loyalist Township. He has served on the Committee since 2007.

Municipal representative at-large

This member represents the interests of all municipalities in the Cataraqui Source Protection Area.

John Conley, Athens2

Mr. Conley is the former Mayor of the Township of Athens. Mr. Conley has served on the Committee since 2007.

All appointments are subject to confirmation by the members of the Cataraqui Source Protection Authority.

Incumbent member on the Cataraqui Source Protection Committee.

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-10 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON JANUARY 25, 2022 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on January 25, 2022 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held January 25, 2022 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on January 25, 2022 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Read a first and second time this 25 day of January, 2022. Read a third time and finally passed this 25 day of January, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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