Body: Council Type: Minutes Meeting: Regular Date: January 26, 2021 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council January, 26, 2021 Time: 7:00 PM Location: Electronic Participation
Meeting # 5 Council Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Council Present via Electronic Participation: Pat Barr Staff Present in Council Chambers: Neil Carbone, Chief Administrative Officer, Claire Dodds - Director of Development Services, Louise Fragnito - Director of Corporate Services and Treasurer, Darcy Knott - Director of Fire and Emergency Services, Angela Maddocks - Clerk, Mark Segsworth - Director of Public Services Staff Present via Electronic Participation: Christine Woods - Senior Planner 1.
Call to Order/Roll Call
a)
The Clerk conducted the roll call as outlined in the attendance listed above. Resolution Resolution No. 2021-5-01 Moved by Councillor Barr Seconded by Councillor Sutherland That the Council meeting of January 26, 2021 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Ruttan declared a pecuniary interest with respect to Agenda Item 10 c) as he is the owner of the subject property being rezoned.
b)
Councillor Roberts declared a pecuniary interest with respect to Agenda Item 13 d), the Accounts Payable and Payroll Listing for payments made to NCDD Woodworking.
c)
Deputy Mayor Leonard declared a pecuniary interest with respect to Agenda Items 13 d) the Accounts Payable and Payroll listing for payments made to his wife for cleaning service.
Approval of Agenda
a)
Resolution Resolution No. 2021-5-02 Moved by Councillor Morey Seconded by Councillor Roberts That the agenda for the January 26, 2021 Council meeting be approved as presented. Carried
Scheduled Closed Session - not applicable
Minutes of Council January, 26, 2021 5.
Rise and Report from Special Committee of the Whole Meeting
a)
Support for Xplornet Application to Universal Broadband Fund Resolution No. 2021-5-03 Moved by Councillor Sutherland Seconded by Councillor Revill That South Frontenac Council supports Xplornet Communications Inc.’s application to the Universal Broadband Fund (UBF) for expansion of high speed internet access within South Frontenac including fibre to the home (FTTH) and 5G wireless broadband coverage within the Township. Carried
b)
Heritage Committee Appointments Resolution No. 2021-5-04 Moved by Councillor Barr Seconded by Councillor Sutherland That Council appoints John McDougall and Travis Rivard to the Heritage Committee for the remainder of this Council Term. Carried
c)
Recreation Committee Appointments Resolution No. 2021-5-05 Moved by Councillor Ruttan Seconded by Councillor Sleeth That Council appoints the following six (6) applicants to fill vacant positions on the two (2) Recreation Committees, as follows: Community Programming and Events Committee 1.Roger Romero 2.Megan Sedore 3.Shary Denes 4.Melissa Elliott Recreation and Leisure Facilities Committee 5.John Zuber 6.Ted Howard Carried
Delegations
a)
Richard Allen, County of Frontenac, re: 2020 County Led Economic Development Efforts Richard Allen attended “virtually” and provided Council with a review on County of Frontenac economic development initiatives for 2020 and how local businesses were supported during the COVID 19 pandemic with shop local campaigns and virtual events. In 2021 the goal is to implement the recommendations from the Economic Development Review; these include confirming a clear statement of economic development objectives, a focus on activities that support attracting investment to the region, creating a working group that allows the County, member municipalities and the Frontenac CFDC to collaborate on economic development and to elevate the marketing of the K & P Trail.
Public Meeting - not applicable
Approval of Minutes - not applicable
Business Arising from the Minutes - not applicable
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Minutes of Council January, 26, 2021 10.
Reports Requiring Action
a)
Council Appointments to Committee of Adjustment Resolution No. 2021-5-06 Moved by Councillor Sutherland Seconded by Councillor Barr That Council approves the changes to Schedule “A” of By-law 2020-01, as outlined in the attachment to the Clerks Department report dated January 26, 2021. Carried
b)
Committee Appointments - Amendments to Schedule A of By-law 2018-81 Resolution No. 2021-5-07 Moved by Councillor Ruttan Seconded by Councillor Revill That Council approves the amendments to Schedule A of By-law 2018-81, as outlined in the attachment to the Clerks Department report dated January 26, 2021. Carried
c)
Zoning By-law Amendment - Z-20-14 1024 Hidden Valley Lane - Ruttan Councillor Ruttan left the Council Chambers and did not take part in the discussion or decision. Council deemed it appropriate to pass the following resolutions while Councillor Ruttan was absent from the Chambers. Councillor Ruttan returned to the Council table after resolution 2021-5-09 was passed. Resolution No. 2021-5-08 Moved by Councillor Sleeth Seconded by Councillor Morey That By-law 2021-02 be given first and second reading. Carried Resolution No. 2021-5-09 Moved by Councillor Sleeth Seconded by Councillor Morey That By-law 2021-02- being a by-law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) to Rural- Special Provision (RU-61) on lands described as 1024 Hidden Valley lane, Part of Lot 22, Concession 11, District of Loughborough, be given third reading, signed and sealed. Carried
d)
Appointment of Building Inspector See By-law 2021-04
e)
2021 Interim Tax By-law See By-law 2021-05
f)
2021 Budget Approval including PSAB A recorded vote was requested for Resolution 2021-5-11 (amendment to the original resolution). Councillor Ruttan and Councillor Sutherland voted in favour
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Minutes of Council January, 26, 2021 of the amendment with the remaining Council members voting against it, therefore the resolution to amend was lost. A recorded vote was requested on the original Resolution 2021-10. Councillor Ruttan and Councillor Sutherland voted against the original resolution with the remainder of Council voting in favour. Therefore the original resolution was carried. Resolution No. 2021-5-10 Moved by Councillor Ruttan Seconded by Councillor Revill That Council approve and adopt the combined 2021 Capital and Operating budgets requiring $20,615,543 to be raised by taxation, as attached to the report from the Director of Corporate Services & Treasurer dated January 26, 2021; and That Council also approve the 2021 PSAB budget as attached to the report from the Director of Corporate Services & Treasurer dated January 26, 2021. Carried (after amendment was lost and a recorded vote taken) Resolution No. 2021-5-11 Moved by Councillor Sutherland Seconded by Councillor Ruttan That Council approve and adopt the combined 2021 Capital and Operating budgets requiring $20,615,543 to be raised by taxation, as attached to the report from the Director of Corporate Services & Treasurer dated January 26, 2021; and That Council also approve the 2021 PSAB budget as attached to the report from the Director of Corporate Services & Treasurer dated January 26, 2021. AMENDMENT: That an amendment to the 2021 Budget be made, to have a tax increase of 2%, maintain the additional draw from the working reserve and to allocate $91,980 to an enhanced drainage program for gravel roads. Lost (Amendment) g)
Vesting of Property Resolution No. 2021-5-12 Moved by Councillor Sutherland Seconded by Councillor Barr That Council authorize the vesting of the properties under roll number 1029-050040-78320, 1029-010-040-13915, 1029-060-050-09699 and that the properties be declared surplus. That Council authorize the vesting of the property under roll number 1029-010020-00750 and that the property be retained by the Township. Further that the vesting be funded from the allowance for doubtful accounts. Carried
h)
2021 Cemeteries Contract Renewal Resolution No. 2021-5-13 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That Council approve the extension of the contracts for sales/administration services, grave excavation and cemetery maintenance to D.G. Younge Concrete Burial Vaults for the three year period of May 1, 2021 to April 30, 2024, with pricing to remain at the 2019 contract amount for the 3 year period. Carried
Committee Meeting Minutes - not applicable
By-laws
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Minutes of Council January, 26, 2021 a)
By-law 2021-02 - Rezone Concession 11, Part of Lot 22, 1024 Hidden Valley Lane (Ruttan) This by-law was given first, second and third reading under Agenda Item 8 d) while Councillor Ruttan was out of the Council Chambers. Resolution No. 2021-5-14 Moved by Councillor Sleeth Seconded by Councillor Morey That the following by-laws be given first and second reading: • By-law 2021-03 • By-law 2021-04 • By-law 2021-05 Carried
b)
By-law 2021-03 - Site Plan Control - Concession 5, Part Lot 8, Loughborough (Soucie) Resolution No. 2021-5-15 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2012-03, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Paul Soucie be given third reading, signed and sealed. Carried
c)
By-law 2021-04 - Appointment of Building Inspector Resolution No. 2021-5-16 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That By-law 2021-04, being a by-law to appoint a Building Inspector, be given third reading, signed and sealed. Carried
d)
By-law 2021-05 - Interim Tax Rate By-law Resolution No. 2021-5-17 Moved by Deputy Mayor Leonard Seconded by Councillor Roberts That By-law 2021-05, being a by-law to provide for an interim tax levy; payment of taxes, to provide for penalty and interested of 1.25% on tax arrears per month, be given third reading, signed and sealed. Carried
Reports for Information
a)
2021 Budget Changes
b)
Building Activity Report - 4th Quarter 2020
c)
Planning Activity Report - 4th Quarter 2020
d)
Accounts Payable and Payroll Listing
Information Items - not applicable
Notice of Motions
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Minutes of Council January, 26, 2021 a)
Notice of Motion - Insurance Rates Resolution No. 2021-5-18 Moved by Councillor Sutherland Seconded by Councillor Barr That South Frontenac Council support the resolutions of the Municipality of Charlton and Dack, and the Township of Larder Lake and the recommendations outlined in each resolution; and That this resolution be circulated to the Premier, Minister of Finance, Attorney General and all Ontario municipalities. Carried
Announcements/Statements by Councillors - none
Question of Clarity (from the public on outcome of agenda items)
a)
There were no virtual attendees.
Closed Session
a)
Council will move into Closed Session at this time in accordance with the Municipal Act, Section 239.2 (b) of the Municipal Act, to discuss personal matters about identifiable individuals, including municipal or local board employees; and, (d) labour relations or employee negotiations; for discussion about proposed organizational structure. Resolution No. 2021-5-19 Moved by Councillor Revill Seconded by Councillor Ruttan That Council will move into Closed Session at this time in accordance with the Municipal Act, Section 239.2 (b) of the Municipal Act, to discuss personal matters about identifiable individuals, including municipal or local board employees; and, (d) labour relations or employee negotiations; for discussion about proposed organizational structure. Carried
b)
Personal matters about identifiable individuals/Labour Relations/Employee Negotiations
c)
Resolution Resolution No. 2021-5-20 Moved by Councillor Roberts Seconded by Councillor Morey That Council move out of Closed Session. Carried
Confirmatory By-law
a)
By-law 2021-06 Resolution No. 2021-5-21 Moved by Councillor Revill Seconded by Councillor Ruttan That By-law 2021-06, being a by-law to confirm generally the previous actions of the Council of the Corporation of the Township of South Frontenac, be given first and second reading this 26 day of January, 2021. Carried Resolution No. 2021-5-22
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Minutes of Council January, 26, 2021 Moved by Deputy Mayor Leonard Seconded by Councillor Roberts That By-law 2021-06, the confirmatory by-law, be given third reading, signed and sealed. Carried 20.
Adjournment
a)
Resolution Resolution No. 2021-5-23 Moved by Councillor Ruttan Seconded by Councillor Revill That the Council meeting of January 26, 2021 be adjourned at 8:55 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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