Council - 28 Jan 2020 - Agenda — North Frontenac News Media

Published January 28, 2020

Word Count 19213 words

Reading Time 91 min read

Body: Council Type: Minutes Meeting: Regular Date: January 28, 2020 Collection: Council Minutes Municipality: South Frontenac

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Page 1 of 68

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA

TIME: DATE: PLACE:

7:00 PM, Tuesday, January 28, 2020 Council Chambers.

Call to Order

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Scheduled Closed Session - n/a

Recess - n/a

Delegations

Darcy Knott - Director of Fire and Emergency Services, re: Presentation of South Frontenac Fire and Rescue Retirements and Service Medals

Public Meeting - nil

Approval of Minutes

January 14, 2020 Council

4-7

January 21, 2020 Committee of the Whole

8 - 10

Business Arising from the Minutes

Recognition of South Frontenac Fire and Rescue Firefighters (See Recommendation from Item 6 a)

Senior Planner Position

Reports Requiring Action

2020 Capital Expenditures for Centennial Park Multipurpose Facility

14 - 21

Private Lane Upgrading Assistance

22 - 27

Regional Roads Network Update

28 - 36

Noise By-law Exemption request from Desert Lake Resort

11 - 13

Page 2 of 68

Police Services Board Appointment - Council Representative (See By-law 2020-03)

2020 Interim Tax By-law (See By-law 2020-04)

Committee Meeting Minutes

Heritage Committee Meeting held November 7, 2019

40 - 41

Community Programming and Events Committee meeting held December 2, 2019

42 - 45

Public Services Committee meeting held December 12, 2019

46 - 48

Recreation & Leisure Facilities Committee meeting held December 16, 2019

49 - 52

By-laws

By-law 2020-03 - Appoint Council member to Police Services Board

53 - 54

By-law 2020-04 - Interim Tax Levy

55 - 57

Reports for Information

MPAC - 2019 Year End Assessment Report

Tender # PW-2020-01 - Tandem Dump Truck

Tender # PW-2020-02 - 3/4 Ton Extended Cab 4 X 4 Truck

Information Items

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2020-05

Adjournment

Resolution

58 - 65

Page 3 of 68

DELEGATION TO COUNCIL FIRE DEPARTMENT

AGENDA DATE:

January 28, 2020

SUBJECT:

Recognition of SFFR Firefighters

RECOMMENDATION: That Council formally recognize SFFR Firefighters who have recently retired from dedicated service and those that have achieved service medals for exemplary service from the provincial and federal governments. BACKGROUND: In 2019 Fire Chief Knott committed to investigating outstanding service medals for firefighters that have earned and achieved long standing achievements as part of SFFR. A detailed look at our records indicated that a number of SFFR were eligible to receive these medals and they were subsequently requested through the provincial and federal governments. The end of 2019 also saw the retirement of several firefighters from active service with SFFR. The following is a list of those being recognized for 2019: Retirees      

Captain Brian McCarthy – Start Date: August 1st, 1980 – 39 years of Service FF Alden McLellan – Start Date: June 1st, 2011 – 8 years of Service FF David Fitzerman – Start Date – November 23, 2016 – 3 years of Service FF Peter Fraser – Start Date – June 1st, 2009 – 10 years of Service Rob Ryan – Start Date: June 1st, 2011 – 8 years of Service Allison Oldendorp – Start Date: September 16, 2004 – 15 years of Service

Medal Recipients        

Mark Dermott – Awarded the Fire Services Exemplary Service Medal for 20 years of loyal service Richard Harper – Awarded the First Bar to the Fire Services Exemplary Service Medal for 30 years of loyal service William Jones - Awarded the Second Bar to the Fire Services Exemplary Service Medal for 40 years of loyal service Brian McCarthy - Awarded the First Bar to the Fire Services Exemplary Service Medal for 30 years of loyal service Michael Noonan - Awarded the First Bar to the Fire Services Exemplary Service Medal for 30 years of loyal service Kenneth Peters - Awarded the Fire Services Exemplary Service Medal for 20 years of loyal service Michael Stanton - Awarded the Fire Services Exemplary Service Medal for 20 years of loyal service Steven Young - Awarded the Fire Services Exemplary Service Medal for 20 years of loyal service AND the First Bar to the Fire Services Exemplary Service Medal for 30 years of loyal service

Please join me in congratulating these outstanding individuals and thank them for the commitment and dedication to serving their community. Submitted/approved by: Approved by: Neil Carbone, CAO “Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 4 of 68 Minutes of Council January, 14, 2020 Time: 7:00 PM Location: Council Chambers

Meeting # 1 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone - Chief Administrative Officer, Claire Dodds - Director of Development Services, Mark Segsworth - Director of Public Services, Darcy Knott Director of Fire and Emergency Services, Angela Maddocks - Clerk. 1.

Call to Order

Resolution Resolution No. 2020-1-01 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of January 14, 2020 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 (d) Accounts Payable and Payroll Listing.

Approval of Agenda

Resolution Resolution No. 2020-1-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the January 14, 2020 Council meeting be amended to include an additional item under Closed Session to include Section 239.2 (b) personal matters about an identifiable individual including a local board or employee. Carried

Scheduled Closed Session - n/a

***Recess *** - n/a

Delegations - n/a

Public Meeting - n/a

Approval of Minutes

December 17, 2019 Council Meeting Resolution No. 2020-1-03 Moved by Councillor Revill Seconded by Councillor Ruttan

Page 5 of 68 Minutes of Council January, 14, 2020 That Council approve the minutes of the December 17, 2019 Council meeting. Carried 9.

Business Arising from the Minutes - n/a

Reports Requiring Action

July & August 2020 Council Meetings Resolution No. 2020-1-04 Moved by Councillor Ruttan Seconded by Councillor Revill That Council suspend the rules of the Procedural By-law 2017-76 and schedule the summer Council meetings for July 14, 2020 and August 11, 2020. Carried

Remembrance Day - Opportunity for all staff to attend a ceremony Resolution No. 2020-1-05 Moved by Councillor Sleeth Seconded by Councillor Morey That Council approve the temporary closure of township operations on Remembrance Day from 10:00 am to 12:00 noon for staff to have the opportunity to attend a ceremony within the Township. Carried

Council Appointments to Committee of Adjustment See By-law 2020-01

Committee Meeting Minutes

Recreation Committee meeting held September 9, 2019

Joint Recreation Committee meeting held October 7, 2019

Community Programming & Events Committee meeting held November 4, 2019

Bellrock Community Hall Committee meetings held November 7 and November 21, 2019 Resolution No. 2020-1-06 Moved by Councillor Sleeth Seconded by Councillor Morey That Council receives for information the minutes of the following committee meetings: • Recreation Committee meeting held September 9, 2019 • Joint Recreation Committee meeting held October 7, 2019 • Community Programming Committee meeting held November 4, 2019 • Bellrock Community Hall Committee meetings held November 7 and November 21. Carried

By-laws

By-law 2020-01 - Council Appointments to Committee of Adjustment Resolution No. 2020-1-07

Page 2 of 4

Page 6 of 68 Minutes of Council January, 14, 2020 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2020-01 be given first and second reading. Carried Resolution No. 2020-1-08 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2020-01, being a by-law to appoint Council members to the Committee of Adjustment for the year 2020, be given third reading, signed and sealed. Carried 13.

Reports for Information

4th Quarter Report 2019 - Fire and Emergency Services

4th Quarter Building Activity Report for 2019 - Building Department

4th Quarter - 2019 Planning Activity Report

Accounts Payable and Payroll Listing

Information Items

Rideau Valley Conservation Authority - Proposed 2020 Budget

Algonquins of Ontario Treaty Negotiations

Royal Canadian Legion Branch 496- Drug Safety Initiative Council supported this initiative and directed staff to provide funding towards this however they requested that more information be presented to them on this program at an upcoming Council or Committee of the Whole meeting.

Notice of Motions - not applicable

Announcements/Statements by Councillors

The CAO reported that registration and accommodations for the FCM Conference (in Toronto) opens up next week and that rooms fill up quite quickly. If any Council member is interested in attending they should contact the Executive Assistant.

Question of Clarity (from the public on outcome of agenda items) - not applicable

Closed Session

Resolution Resolution No. 2020-1-09 Moved by Councillor Leonard Seconded by Councillor Roberts That Council move into closed session as permitted by the Municipal Act, Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and to approve minutes of previous closed session minutes. Carried

Page 3 of 4

Page 7 of 68 Minutes of Council January, 14, 2020 b)

Potential Property Acquisition

Personal Matters about an identifiable individual

Previous Minutes - July 2, 2019 and October 1, 2019

Resolution Resolution No. 2020-1-11 Moved by Councillor Leonard Seconded by Councillor Roberts That Council move out of closed session. Carried

Confirmatory By-law

By-law 2020-02 Resolution No. 2020-1-12 Moved by Councillor Barr Seconded by Deputy Mayor Sutherland That By-law 2020-02, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 14 day of January 2020. Carried Resolution No. 2020-1-13 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr That By-law 2020-02, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 14 day of January 2020. Carried

Adjournment

Resolution Resolution No. 2020-1-14 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr That the Council meeting of January 14, 2020 be adjourned at 7:56 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 4 of 4

Page 8 of 68

Minutes of Committee of the Whole January 21, 2020 Time: 7:00 p.m. Location: Council Chambers

Meeting # 2 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone - Chief Administrative Officer, Claire Dodds - Director of Development Services, Darcy Knott - Director of Fire and Emergency Services, Mark Segsworth - Director of Public Services, Angela Maddocks - Clerk. 1.

Call to Order

Mayor Vandewal called the meeting to order at 7:00 pm.

Declaration of pecuniary interest and the general nature thereof

There were no declarations reported.

Approval of Agenda

The agenda was adopted as presented.

Scheduled Closed Session - not applicable

Recess - not applicable

Public Meeting - not applicable

Delegations

Eliza Murphy - Concerns about hazards of overhead wires for birds Eliza Murphy expressed her concerns about the danger for birds and herons specifically with overhead wires as well as turtle and animal crossing at the Sydenham Lake Dam on George St. While it is recognized that the overhead wires are not the township’s infrastructure, the Director of Public Services agreed to contact Hydro One about installing a visible wire product. A ’turtle crossing" sign will be installed on McFadden Road north of the trail near the new development. An underground tunnel for otters, beavers and turtles will be considered in the design for the Sydenham Lake Dam bridge replacement that is scheduled for 2021. Ms. Murphy hopes to promote this cause through discussions with the local media.

Ann Barlow, re: County cancellation of Transportation Services Ann Barlow addressed her concerns about the cancellation of County funding for transportation services to the Southern Frontenac Community Services and Rural Frontenac Community Services. Clarity was provided to Ms. Barlow in that Councillor Revill and Mayor Vandewal will certainly relay her concerns at a County Council meeting regarding the cancellation of funding however she was encouraged to reach out to the County Clerk with her concerns prior to budget discussions for the

Page 9 of 68 Committee of the Whole January 21, 2020 year 2021 as South Frontenac Council does not have direct input on this matter. Mayor Vandewal indicated that the County has requested a business plan from both of these organizations as to how this funding is used however this information has not yet been provided to the County. The funding is in place for 2020. 8.

Reports Requiring Direction

2019-2022 Strategic Activities Councillor Ruttan had questions about the overall communication plan and how it might be addressed within the activities outlined. Deputy Mayor Sutherland asked about the action plan to address the “Mainstreet Funding”. He was also concerned about signage in ditches and township road allowances as well as newspapers being thrown in ditches especially during the recent cold weather. The CAO indicated that staff will be seeking Council’s approval of a staff recommendation on allocating the “Mainstreet Funding” at an upcoming meeting.

Senior Planner Position Council was generally supportive of the details outlined in the report but had questions about the recruitment process and how soon staff anticipated having the successful candidate in place.

Reports for Information

Fire Surveyor’s Underwriters Report Deputy Mayor Sutherland questioned whether the Sydenham Station received a better grading due to being on the water system. He also inquired about what factors are involved in improving the numbers. The Director of Fire and emergency Services noted that full time firefighters on staff would be a major factor in improving the numbers. The CAO noted an opportunity for joint service delivery in the northern part of South Frontenac with the Township of Central Frontenac which is an initiative identified in the 2019-2022 Strategic Plan

Official Plan - Summary of Visioning Open Houses & On-line Survey Councillor Sleeth commended staff for the interactive opportunity residents had that allowed for input on the Official Plan Review. He received a lot of positive feedback about the Open House in Storrington District specifically. Once there is a full staff complement in the Development Services Department, Mayor Vandewal asked if there would be opportunity for delegating authority to staff to approve single lot creations without going through the Committee of Adjustment Claire Dodds shared her experience with implementing the delegated authority for staff approval of single lot creations noting that this could also be done in South Frontenac.

Page 2 of 3

Page 10 of 68 Committee of the Whole January 21, 2020 10.

Rise & Report from Committees of Council

Cataraqui Region Conservation Authority Councillor Revill indicated that he and CRCA staff met with Ministry staff from various ministries to discuss the work that conservation authorities do and to assist with formulating regulations in the new Conservation Authority Act.

Quinte Conservation Authority Councillor Roberts reported that a 2% increase in the budget was approved at the December meeting. The next meeting is in February.

Rideau Valley Conservation Authority Councillor Barr reported that she had attended the Municipal Information Session held in Perth last Friday. This was an informative session that looked at the functions and roles of conservation authorities with small session break out opportunities. The RVCA budget will be approved in February, member municipalities should have already received a copy.

South Frontenac Museum Committee In the absence of Councillor Morey, Mayor Vandewal reported that the committee has their new strategic plan ready for presentation in mid February.

Information Items - not applicable

Notice of Motions - not applicable

Announcements/Statements by Councillors

Councillor Ruttan inquired about the status of developing the “Lake Association” committee. The CAO reported that samples of a committee structure and terms of reference have been received from other jurisdictions and this will come back to Council some time in the first quarter of 2020.

Councillor Sutherland voiced his concern about a signage by-law and the need to address the practice of ad bags being left along roadsides as he felt this is systematically littering.

Question of Clarity (from the public on outcome of agenda items)

Wilma Kenny referred to the delegation from Eliza Murphy about the marking of hydro lines, noting that some of these may be Bell lines as well. Mark Segsworth noted the challenge of contacting these agencies to address this concern but provided assurance that he will follow through.

Closed Session - not applicable

Adjournment

The meeting was adjourned at 8:15 pm.

Page 3 of 3

Page 11 of 68

REPORT TO COUNCIL OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER

AGENDA DATE:

January 28, 2020

SUBJECT:

Senior Planner Position

RECOMMENDATION: That Council approve the creation of a non-union, Senior Planner position within the Development Services Department, and that the approved funding for this position within the 2020 operating budget be released. BACKGROUND: During Budget discussions in December of 2019, staff recommended the creation of a new Senior Planner position to accommodate the growing workload within the Development Services department. Council approved the funds for this new position in the 2020 operating budget; however, Council requested further information about the intent/role of the position prior to proceeding. This report provides rationale for the position, discusses the planned duties and responsibilities of the role, and recommends Council approve its creation. DISCUSSION/ANALYSIS: Rationale Applications and Inquiries - In 2019 the Development Services Department began tracking and reporting quarterly to Council on the numbers of development applications, inquiries, consultations and other services to which staff were allocating time. In general, the number of applications and inquiries have been increasing, and where the numbers have remained steady (building permits), the complexity of those files have increased, resulting in a greater amount of staff time being required. Reduced Timeframes - At the same time, staff must now meet the requirements of Bill 108, the More Homes, More Choice Act which began to take effect in 2019, and which notably reduces application processing timeframes and requires new policies and studies to be conducted in an effort to speed up development, reduce red tape and provide more certainty to developers. Anticipated Growth - The preliminary findings of the County’s updated Growth Study indicates that nearly 80% of Frontenac County’s growth is predicted to occur in South Frontenac (up from 69%) which will result in an increase of 4,700 (+25%) permanent residents in this Township over the next 25 years and a further increase in seasonal residents. Improved Oversight – Over the course of 2019, staff identified a number of deficiencies with past planning files which have resulted in increased workload for staff and liability exposure for the Township. Furthermore, Council identified a need to be more proactive regarding environmental issues relating to development which requires attention to detail, increased communications between various agencies and stakeholders, and could require increased public consultation.

Natural, Vibrant and Growing – A Progressive Rural Leader

Page 12 of 68

REPORT TO COUNCIL OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER Additional Programs – Council has endorsed and budgeted for the creation of some form of Lake Study grant program as well as the creation of a new Lakes Association/Resident Committee, both of which require sufficient staff resources to ensure their successful rollout. Staff Capacity – In late summer 2019 the Township began tracking non-union staff overtime to help assess department capacity requirements. In the Development Services Department, this amounted to over 800 hours of overtime for non-union, planning-related positions on an annualized basis. Desired Autonomy - Lastly, Council has given staff direction to explore obtaining delegated authority for planning approvals for larger applications (Subdivisions, condos and Official Plan Amendments) from the County of Frontenac. This direction, and related regional leadership and capacity-building activities were identified in the recently approved 2019-2022 Strategic Plan. Given the factors above, and in an effort to be proactive to increasing development pressures, staff identified the need for an additional mid-level Planning position. Duties & Responsibilities The Senior Planner would assume the following responsibilities from the Planner position and/or the Director: 

Budgetary and staff oversight (two direct reports – the Planner and Planning Assistant)



Focusing on larger and/or more sensitive applications (rezonings, subdivisions, etc.)



Special projects including but not limited to policy updates, public consultations and required studies



Primary planning liaison with the County and external agencies



Periodically attend Council meetings to deliver reports and answer questions of Council and the public



Serve as the primary resource to the Heritage Advisory Committee (HAC) and other planning-related committees as may be established



Attend Committee of Adjustment (CofA) meetings as required to support the Planner



Prepare for and testify at Ontario Municipal Board (OMB) Hearings (a responsibility currently assumed by the Director despite having not served as lead on the original files)

The proposed division of duties ensures that important files are managed by an individual with an increased level of experience who can apply appropriate scrutiny in order to avoid errors and costly oversights. It also frees up time for the Planner to focus on consents and minor variance applications and to respond to an increasing numbers of planning inquiries and pre-consultations.

Natural, Vibrant and Growing – A Progressive Rural Leader

Page 13 of 68

REPORT TO COUNCIL OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER Furthermore, the Senior Planner position is intended to be filled by an individual with the experience and planning knowledge to be able to mentor and support the Planning Assistant and Planner positions while providing confident responses to inquiries from Building officials and others, which allows the Director to devote more time to planned strategic projects (i.e. New technology implementation, subdivision standards, communal servicing plans, etc.). This additional position will also bolster the Township’s capacity to assume delegated planning authority from the County at some point in the future. FINANCIAL/STAFFING IMPLICATIONS: Costs associated with the Senior Planner position (including office space and equipment) have already been included in the approved 2020 operating and capital budgets based on an anticipated start date of April 2020. Annualized wages and benefits are estimated at between $100,000 and $120,000. The shift of budgetary, supervisory and some other duties from the Planner to the Senior Planner position will provide the Township with more flexibility with respect to recruitment for the vacant Planner position. Following Council’s approval of an updated non-union salary grid in late 2019, staff anticipates greater interest in both Planning positions. ATTACHMENTS: None

Submitted/approved by: Neil Carbone Chief Administrative Officer

Natural, Vibrant and Growing – A Progressive Rural Leader

STAFF REPORT

Page 14 of 68

RECREATION DEPARTMENT

Prepared for Council:

January 8, 2020

Agenda Date:

January 28, 2020

SUBJECT:

2020 Capital Expenditures for Centennial Park Multipurpose Facility

RECOMMENDATION That Council release the hold on $100,000 budgeted for the construction of a MultiPurpose Surface at Centennial Park subject to the South Frontenac Stocksport Club providing a minimum contribution of $15,000 towards the project. And that staff be directed to work on project design specs in preparation to release an RFP with the work commencing spring of 2020. BACKGROUND: The Township and Council has received a great deal of interest from the Community for the development of a multipurpose surface that could act as a dedicated space to support the growth of Stockport while providing a multipurpose space for other activities. This was demonstrated through delegations to committees/Council and the results of the 2016 recreation survey. Currently the South Frontenac Stocksport Club is sharing the Net/sport surface at Centennial Park with the local Pickleball Club, drop in basketball and tennis. As part of the 2020 Budget process, Council approved $40,000 for the resurfacing of the Centennial Courts to support the continued use of the space for net sports. The continued shared usage of the Centennial Courts between nets sports and Stocksport is no longer feasible and any resurfacing work on the Centennial Court would have to be put on hold to prevent damage to the new surface until Stocksport is able to utilize a surface that is more appropriate for their sport. Project Rationale: The sport of Stocksport is not only growing locally within South Frontenac but also globally across Canada. This sport is fully accessible to all ages and abilities and will debut in the 2024 Summer Olympics. The Kingston and Area Stocksport, which is comprised of many South Frontenac Residents, recently competed at the Americas Cup in Paraguay and some will go on to be members of the 2024 Olympic team. Moreover, having a world-class Stockport facility comes the opportunities (many of them) for putting the Township on the world stage by the hosting of international competitions. In March the rights to host the next America’s Cup (2021) will be determined. Hosting an event of this magnitude would bring well over 100 athletes and family members to our area and can create unprecedented financial and recreational boosts within the community. Currently, the South Frontenac Stocksport Club practices in Centennial Park and must share a surface with the Pickleball club. Unfortunately, conflicts often arise surrounding usage and scheduling. As we have heard from both the Pickleball and Stocksport participants, the sports don’t co-exist well on the same space/surface. Both sports are seeing growth from resident and non-resident participation which is creating more need for separate and unique surfaces.

“Natural, Vibrant and Growing – a Progressive Rural Leader”

STAFF REPORT

Page 15 of 68

RECREATION DEPARTMENT

While the “stock” or stone used in Stocksport functions on a Pickleball court, it is not the correct surface and is much better suited for use on paver stones. Furthermore, the stocks can damage the pickleball surface, reducing its longevity and increasing the maintenance costs over time. Dedicated Stocksport lanes are low maintenance and can be repurposed for other uses that benefit the Community. A dedicated surface for Stockport would also free up the Centennial nets sport courts for more nets sports (no more booking conflicts). Being a multi-purpose facility, anything from road hockey, basketball, shuffleboard to four square or even a place for folks to come to meet to do group yoga or other exercise / fitness activities could take place there. Vendor space for Canada Day, Dog Agility show, car shows and more are also possible. In future years the surface could be turned into an outdoor skating rink, which has been on the Community wish list for many years. FINANCIAL IMPACTS: Although the South Frontenac Stocksport Club has indicated that they hope to raise between $20,000 - $25,000 towards the project, staff feel that their commitment of fundraising $15,000 by the spring of 2020 is an equitable minimum requirement so that the project can be initiated this spring. Staff also feels that this contribution is appropriate given the multipurpose nature of the facility, the economic benefits of hosting National tournaments and the fact that other recreation facility upgrades will take place in 2020 without the need for donations from benefitting groups. Attachments:  

Contribution letter from the South Frontenac Stocksport Club TREIM Economic Impact Model for Stocksport Tournament (OMAFRA)

Submitted/approved by:

Prepared by:

Mark Segsworth

Tim Laprade, Arena/Recreation Supervisor

Approved by: Neil Carbone CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 16 of 68

January 24, 2020 Dear South Frontenac Council, In the italicized letter I prepared for you in early December (see below) I, on behalf of the South Frontenac Stocksport Club, committed to raising $25,000 by spring of 2020. We are over a month into fundraising efforts and I have come to realize that this commitment was too ambitious within the spring time‐frame. We are confident, however, that we will hit the $10,000 ‐ $15,000 target by this spring. We will then continue with ongoing fundraising to keep working towards the $20,000 ‐ $25,000 goal by the spring of 2021. This also provides us time to apply for grants that become available within the next year, as well as identify and partner up with other potential “club / groups” that would also use the multi‐use space to help grow our fundraising team. For example, “Elements Fitness and Wellness” located in Sydenham has inquired about the potential of using such a space for group fitness activities. I wanted to be upfront in regards to our fundraising mission and that this is not from a lack of will and effort. We have fundraisers in place (monthly pepperette orders) and are organizing fundraising events (spring dance) towards this effort. Sincerely, Karl Hammer Jr President, South Frontenac Stocksport Club December 9, 2019 Dear South Frontenac Council, On behalf of the South Frontenac Stocksport Club (SFSC) I would like to formally provide council with our intentions regarding fundraising and the proposed “multi use facility” that was put forth as budget item in this year’s budget process. A multi‐use space will serve a variety of needs for many social and recreational groups, as well as the community in general. For SFSC it will become the ideal surface for the playing of our sport. This will not only allow us to continue to grow our sport, but it will become a facility that will be recognized on the international stage; a place where teams from around the world will come to compete. Most importantly, it will give the people in our community a place to be socially and physically engaged. And so the SFSC recognizes that we have a chance to step up and contribute to this project… to help make this project a reality. As such, we are committed to raising $25,000 by spring of 2020. Respectfully, Karl Hammer Jr President, South Frontenac Stock Sport Club

Page 17 of 68

The Economic Impact of Stocksport Tournament in Frontenac (3510) in 2020

This report was generated by the Ontario Ministry of Tourism, Culture and Sport TREIM model November 06,2019

Note: The Ministry of Tourism, Culture and Sport does not take any responsibility for inputs that the user has provided, nor for the interpretation of the results.

Page 18 of 68

Introduction This report provides an estimate of the economic impact that Stocksport Tournament is expected to have on Ontario’s economy, in terms of Gross Domestic Product, employment and taxes generated. The analysis is based on the following information the user has provided to the MTCS Tourism Regional Economic Impact Model: Number of Visitors for Activity (or Event) of Type Sporting Events Total Number of Visitors Ontario Rest of Canada USA Overseas Total

25 25 10 90

Same Day (% of visitors’ origin) 0.00% 0.00% 0.00% 0.00%

Overnight (% of visitors’ origin)

Average Length of Stay (nights)

0.00% 0.00% 0.00% 0.00%

3 3 5 5

150

The user also has selected the following parameters:  The visits take place in Frontenac (3510) in 2020  The impact is to be shown for Frontenac (3510)  Induced impacts of household spending are included  Induced impacts of business investment are included  Local government property tax revenue impacts are excluded 

Page 19 of 68

Summary of Findings Table 1. Economic Impacts of Stocksport Tournament in Frontenac (3510) in 2020 (in dollars) Frontenac (3510) Total Visitors’ Spending

Rest of Province

$100,944

Gross Domestic Product (GDP) Direct

$43,479

Indirect

$9,250

$12,604

Induced

$12,453

$8,425

Total

$65,182

$21,029

Direct

$22,844

Indirect

$6,055

$8,118

Induced

$7,647

$5,422

Total

$36,546

$13,540

Direct

Indirect

Induced

Total

Federal

$7,651

Provincial

$10,325

Municipal

$132

$18,108

Federal

$11,733

$3,024

Provincial

$13,242

$2,134

Municipal

$264

$93

$25,239

$5,250

Labour Income

Employment (Jobs)

Direct Taxes

Total Total Taxes

Total

Page 20 of 68

Table 2. Economic Impacts of Stocksport Tournament in Frontenac (3510) on GDP by industry (in dollars) Industry Crop and Animal Production Forestry, Fishing and Hunting Mining and Oil and Gas Extraction Utilities Construction Manufacturing Wholesale Trade Retail Trade Other Transportation and Warehousing Ground Passenger Transportation (excl. Rail) Information and Cultural Industries Other Finance, Insurance, Real Estate and Renting and Leasing Car Renting and Leasing Owner Occupied Housing Professional, Scientific and Technical Services Other Administrative and Other Support Services Travel Agencies Education Services Health Care and Social Assistance Arts, Entertainment and Recreation Accommodation Services Food & Beverage Services Other Services (Except Public Administration) Operating, Office, Cafeteria, and Laboratory Supplies Travel & Entertainment, Advertising & Promotion Transportation Margins Non-Profit Institutions Serving Households Government Sector Net Indirect Taxes on Production Total

Impact on Frontenac (3510) Direct GDP $0 $0 $0 $0 $0 $776 $0 $7,138 $2,021

Total GDP $81 $15 $158 $378 $1,360 $2,124 $622 $8,771 $3,102

Impact on Rest of Province Direct GDP Total GDP $0 $230 $0 $23 $0 $174 $0 $340 $0 $1,154 $0 $1,652 $0 $2,581 $0 $813 $0 $6,610

$593

$721

$92

$56 $0

$681 $4,563

$0 $0

$768 $2,586

$2,374 $0 $0

$2,502 $2,370 $1,603

$0 $0 $0

$83 $648 $896

$759

$439

$0 $247 $39 $3,951 $6,815 $6,317 $390

$80 $713 $642 $4,151 $6,865 $6,763 $921

$0 $0 $0 $0 $0 $0 $0

$51 $185 $201 $123 $28 $259 $278

$0 $504

$0 $694

$0 $0

$0 $75

$388 $11,869 $43,479

$869 $13,672 $65,182

$0 $0 $0

$246 $495 $21,029

Page 21 of 68

Appendix: The Economic Impact of Visits in Frontenac (3510) and, if applicable, the rest of Ontario: since no Ontario region is economically self-sustaining, in order to produce the goods and services demanded by its visitors, it will need to import some goods and services from other regions. As such, some of the economic benefits of the visitors’ spending in Frontenac (3510) will spill over to the rest of the province and to regions outside Ontario. Impacts outside Ontario are not estimated by the TREIM. Gross Domestic Product (GDP): value of goods and services produced by labour and capital located within a country (or region), regardless of nationality of labour or ownership. GDP is measured at market prices which include net indirect taxes on products. Tourism GDP refers to the GDP generated in those businesses that directly produce or provide goods and services for travelers. Direct impact: refers to the impact generated in businesses or sectors that produce or provide goods and services directly to travelers, e.g. accommodations, restaurants, recreations, travel agents, transportation and retail enterprises etc. Direct impact on GDP, employment and tax revenues is also called tourism GDP, tourism employment and tourism tax revenues. Indirect impact: refers to the impact resulting from the expansion of demand from businesses or sectors directly produce or provide goods and services to travelers, to other businesses or sectors. Induced impact: refers to the impact associated with the re-spending of labour income and /or profits earned in the industries that serve travelers directly and indirectly. Employment: refers to number of jobs, it include full-time, part-time, seasonal and temporary employment (based on the share of the year worked), for both employed and self-employed workers. Federal tax revenues: include personal income tax, corporate income tax, commodity tax (GST/HST, gas tax, excise tax, excise duty, air tax and trading profits) and payroll deduction that is collected by the federal government. Provincial tax revenues: include personal income tax, corporate income tax, commodity tax (PST/HST, gas tax, liquor gallonage tax, amusement tax and trading profits) and employer health tax that is collected by the Ontario provincial government. Municipal tax revenues: include business and personal property and education taxes that are collected by the municipalities. Collection, however, does not follow immediately the consumption or production of goods and services in a municipality by visitors (as is the case with HST or personal income taxes). Rather, these taxes show the percent of the total property taxes collected by a municipality that can be attributed to tourism because of tourism’s contribution to the economic activity of the municipality and hence its tax base. Industry: The industry follows Statistics Canada’s North America Industry Classification System (NAICS) Input-Output small aggregation industry classification.

Page 22 of 68

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

January 28, 2020

SUBJECT:

Private Lane Upgrading Assistance Program

RECOMMENDATION: That Council endorse the resolution of the Public Services Committee that the 2020 Private Lane Upgrading Assistance Program establish an amount of $7,000 as an upset subsidy limit.

BACKGROUND: The 2019 Private Lane Upgrading Assistance Program proved to be the most utilized and with the greatest demand for eligible subsidy. In fact, the demand exceeded the approved budget of $100,000 by almost $30,000. The budget, under Council grants, will be $100,000 again in 2020. In anticipation of the popularity of this program to continue, an upset limit should be considered.

ANALYSIS: At the December 2019 Council meeting, upset limits and the types of upgrades which would be eligible for subsidy were considered. Staff agreed to review the program and recommend changes to address the over subscription experienced in 2019. The primary objective of the program is to improve access to private lanes for emergency vehicles. When looking back at lane upgrades that have been funded by the program since 2008, staff feels it would be very difficult to identify specific improvements that should be deemed ineligible for subsidy and are concerned that this would make the application review process more onerous and could inhibit some applications. It is suggested that no changes be made to the criteria for eligibility which broadly include drainage, visibility, and surface improvements. Instead, staff recommends that an upset limit of $7,000 per application be established. Historically, this amount more than covers the subsidy for most applications but will ensure that one or two large applications each year to not prevent several other lane improvement projects from moving forward. At their regular meeting on January 16, 2020, The Public Services Committee supported this recommendation to Council.

FINANCIAL CONSIDERATIONS: Based on 2019 applications and subsidy amounts, an upset limit of $7,000 would approach the overall budget of $100,000. This limit will mitigate the potential of total applications exceeding the funding available in a given year.

ATTACHMENTS: December 3, 2019

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 23 of 68

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

Submitted/approved by: Mark Segsworth, P. Eng. Director of Public Services Approved by: Neil Carbone, CAO

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 24 of 68

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

December 3, 2019

SUBJECT:

Private Lane Upgrading Assistance

RECOMMENDATION: THAT Council approve payments totalling $129,264.67 in the amounts listed below for the 2019 Private Lane Upgrading Assistance Program. Further, that $22,000 be transferred from Working Funds along with an additional $7,264.67 from the 2019 Council grants budget to the 2019 Private Lane Upgrading Assistance Program to fund the full amount required. First Time and Occasional Lane Subsidy (50%) Barr/Passchendaele Lane $13,831.20 Belknap Lane $5,567.67 Dairy Lane $2,315.94 Deer Park Lane $6,111.43 Heron Lane $4,195.13 Hiawatha Lane $690.97 Howes Lake Lane $3,356.00 Knights Lane $1,944.64 Maple Grove Lane $2,494.56 Memory Lane $791.00 Mill Pond Lane $7,514.50 Old Fourteen Island & New Island View Lane $1,672.04 Parson Point Lane $1,356.00 Round Island Lane $3,085.43 Sheila Lane $5,324.76 Silver Rock Lane/Morning $1,638.50 Sperling Lane $1,335.65 Teresa Lane $25,232.50 Tims Lane $1,598.95 Waterway Inn Lane $4,599.10 West Devil Lake Lane $4,599.23 Younge Lane $2,067.90 Total $101,323.10

Our strength is our community.

Page 25 of 68

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT Frequent Lane Old 13 Island Lake Lane Buck Point Lane & Buckley Lane Garter Lake Lane Hardwood Lane Melody Lodge Lane Meredith Lane Old Mine Lane Otter Point Lane Sunset Shores Lane Total

Subsidy (40%)

Grand Total

$1,134.52 $2,198.61 $5,218.38 $1,109.90 $2,567.84 $7,370.28 $3,028.66 $752.58 $4,560.80 $27,941.57 $129,264.67

BACKGROUND: The Private Lane Upgrading Assistance Program’s overarching objective is to improve access for emergency vehicles. The Program has proven to be popular again this year with a total of 31 lane groups submitting invoices for subsidy of completed work. ANALYSIS: The amount of subsidy is limited to a maximum of 50% of eligible expenditures for upgrades to private lanes. However, using the 50% subsidy for all applicants would exceed the budget available. An iterative approach has been taken to apportion the available funds. In addition, the unused amount from last year’s program allocation can be allocated from reserve. With the program in place for several years, it was necessary to identify lanes that have taken advantage of this program frequently and to consider that earlier funding when evaluating applications from those using the program occasionally. The following lists separate the occasional and first time applicants from those frequent users.

Our strength is our community.

Page 26 of 68

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

First Time and Occasional Total Eligible Subsidy Lane Expenses Expenses (50%) Barr/Passchendaele Lane $27,662.40 $27,662.40 $13,831.20 Belknap Lane $11,135.34 $11,135.34 $5,567.67 Dairy Lane $5,884.34 $4,631.88 $2,315.94 Deer Park Lane $12,222.85 $12,222.85 $6,111.43 Heron Lane $8,390.25 $8,390.25 $4,195.13 Hiawatha Lane $1,381.93 $1,381.93 $690.97 Howes Lake Lane $6,712.00 $6,712.00 $3,356.00 Knights Lane $3,889.27 $3,889.27 $1,944.64 Maple Grove Lane $5,173.62 $4,989.12 $2,494.56 Memory Lane $1,582.00 $1,582.00 $791.00 Mill Pond Lane $15,029.00 $15,029.00 $7,514.50 Old Fourteen Island & New Island View Lane $3,344.08 $3,344.08 $1,672.04 Parson Point Lane $2,712.00 $2,712.00 $1,356.00 Round Island Lane $8,525.85 $6,110.85 $3,085.43 Sheila Lane $10,649.51 $10,649.51 $5,324.76 Silver Rock Lane/Morning $3,277.00 $3,277.00 $1,638.50 Sperling Lane $2,671.30 $2,671.30 $1,335.65 Teresa Lane $73,195.75 $50,465.00 $25,232.50 Tims Lane $3,197.90 $3,197.00 $1,598.95 Waterway Inn Lane $9,198.20 $9,198.20 $4,599.10 West Devil Lake Lane $9,635.91 $9,198.46 $4,599.23 Younge Lane $4,135.80 $4,135.80 $2,067.90 Total $101,323.10

Lane Old 13 Island Lake Lane Buck Point Lane & Buckley Lane Garter Lake Lane Hardwood Lane Melody Lodge Lane Meredith Lane Old Mine Lane Otter Point Lane Sunset Shores Lane Total

Frequent Total Expenses $2,836.30

Eligible Expenses $2,836.30

Subsidy (40%) $1,134.52

$5,496.53 $13,350.95 $3,345.34 $6,419.59 $18,425.69 $7,571.65 $1,881.45 $12,882.00

$5,496.53 $13,045.95 $2,774.74 $6,419.59 $18,425.69 $7,571.65 $1,881.45 $11,402.00

$2,198.61 $5,218.38 $1,109.90 $2,567.84 $7,370.28 $3,028.66 $752.58 $4,560.80 $27,941.57

Grand Total

$129,264.67

Our strength is our community.

Page 27 of 68

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

FINANCIAL/STAFFING IMPLICATIONS: The budget in 2019 for the private lane assistance program is $100,000. In 2018, $22,000 was transferred to the Working Funds reserve for unspent funds for the Private Lane Assistance Program. In consultation with the Director of Corporate Services/Treasurer, the 2018 unspent amount can be transferred from the Working Funds reserve and applied to the 2019 program. This would leave a funding shortfall of $7,264.67. The Director of Corporate Services/Treasurer has confirmed that the 2019 budget for Council grants does have remaining funds which could be applied to fund the full amount of the calculated subsidy for the 2019 private lane assistance program.

Submitted/approved by: Mark Segsworth, P. Eng. Director of Public Services Approved by: Neil Carbone, CAO

Our strength is our community.

Page 28 of 68

REPORT TO COUNCIL OFFICE OF THE CAO

AGENDA DATE:

January 28, 2020

SUBJECT:

Regional Roads Network Update

RECOMMENDATION: That Council endorse the County proposal to engage KPMG Canada to complete a second phase of the Regional Roads Network project consisting of a business plan and pro forma for a yet to be determined in-house service delivery model, being a variation of the original Option #5 referenced in the attached County of Frontenac Report 2020-09. BACKGROUND: In May of 2019 the Township passed a resolution supporting the County proposal to engage a consulting firm to investigate and develop a business plan for a Regional Roads Network with the aim of improving service delivery and reducing costs for all the Townships, while also improving the prospect of Provincial grant acquisition. At that time, Township Council only supported the development of a business case for Option #3 that was presented, being a Regional Roads Model that relies on contracted engineering with limited County involvement. At that time, all regional roads network options contemplated a request to the Province to reopen the 1997 Restructuring Order to permit the County to own 1% of identified regional roads in order to create County eligibility to apply for certain provincial grants. South Frontenac was the only Township to only support Option #3, while the other Townships support investigation of both Option #3 and Option #5 which contemplated in-house engineering at the County level to oversee the Regional Roads Network. On September 18, 2019, County Council endorsed the staff recommendation, supported by the majority of the Townships to engage KPMG to investigate both options. 2019-105 Office of the Chief Administrative Officer Regional Roads - Option Analysis and Business Plan Motion #: 152-19

Moved By: Seconded By:

Councillor Martin Councillor Vandewal

Be It Resolved That the Office of the CAO Report 2019-105, Regional Roads – Option Analysis and Business Plan be received; And Further That County Council direct staff to: Engage KPMG Canada to complete an option analysis and business plan for consideration by County Council as part of the 2020 County Budget. Carried As Amended

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 29 of 68

REPORT TO COUNCIL OFFICE OF THE CAO

ANALYSIS/COMMENT: Over the past several months, the Chief Administrative Officers, Treasurers and Public Works Managers from the four Townships held four meetings with KPMG to establish a project scope, conduct individual township consultations, provide financial information, review draft reports, and identify one of the two identified options for more detailed analysis. At a January 13th meeting it was the consensus of all senior staff that KPMG be retained to conduct further research and consultation with the aim of refining a recommendation to the County and Townships based upon a variation of Option #5 that would consider multiple governance structures and service delivery models that would keep the regional roads coordination in-house, but not necessarily with the County. The group also agreed that the 1% ownership component is a complicating factor and may not be required unless it is necessary for grant acquisition purposes. It is proposed that this only be considered if an acceptable regional roads network model is identified. Staff supports the next stage of investigation into a variation of Option #5 given the consideration of alternatives to in-house coordination at the County level only. FINANCIAL/STAFFING IMPLICATIONS: None at this time. The County of Frontenac would be funding the additional scope of work with KPMG at an estimated cost of $26,000. ATTACHMENTS: 

County of Frontenac Administrative Report 2020-09 Re: Regional Roads

Submitted/approved by: Neil Carbone, CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 30 of 68

Report 2020-009 Council Recommend Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Cheryl Robson, CAO, Township of North Frontenac Cathy MacMunn, Clerk-Administrator, Township of Central Frontenac Neil Carbone, CAO, Township of South Frontenac Darlene Plumley, CAO, Township of Frontenac Islands Kelly Pender, CAO, County of Frontenac

Date of meeting:

January 29, 2020

Re:

Office of the Chief Administrative Officer – Regional Roads Network – Report from KPMG

Recommendation Be It Resolved that the Office of the Chief Administrative Officer – Regional Roads Network – Report from KPMG report be received; And Further That the report of KPMG be received; And Further That County Council direct staff to engage KPMG Canada to complete a second phase of the Regional Roads Network project at an upset cost of $26,000; And Further That this be expensed from the Municipal Modernization Fund and/or the Stabilization Reserve. Background At the September 18, 2019 meeting of County Council, the following motion was passed: f)

2019-105 Office of the Chief Administrative Officer Regional Roads - Option Analysis and Business Plan

Motion #: 152-19

Moved By: Seconded By:

Councillor Martin Councillor Vandewal

Page 31 of 68 Be It Resolved That the Office of the CAO Report 2019-105, Regional Roads – Option Analysis and Business Plan be received; And Further That County Council direct staff to:

Engage KPMG Canada to complete an option analysis and business plan for consideration by County Council as part of the 2020 County Budget. Carried As Amended KPMG will be presenting their report at the Special Meeting of County Council. The purpose of this report is to provide Council with a recommendation from the Chief Administrative Officers regarding next steps. Comment A range of six options for consideration were developed by the CAOs and presented at a joint Council meeting on April 17, 2019. Subsequently, the four Townships and County Council were asked to review the options and provide their input. The options are attached Appendix ‘A’. The table below summarizes the responses: Option #5 Option #3 Township North Frontenac Central Frontenac South Frontenac Frontenac Islands County

(Contracted Engineering)

(Regional Approach – Similar to Lennox & Addington)

Yes Yes Yes Yes Yes

Yes Yes No Yes Yes

As per County Council’s recommendation, KPMG was commissioned to review Options 3 and 5 from the list of options presented at the April 17th meeting. The Chief Administrative Officers, Treasurers and Public Works Managers held four meetings with KPMG:    

October 11, 2019 – Meeting to review the project charter and proposed scope of work October 21, 2019 – Individual meetings with each municipal staff team to review options, issues, local circumstances and concerns December 16, 2019 – Meeting to review first draft of the report January 13, 2020 – Meeting to review final report

At our January 13th meeting it was the consensus of the Chief Administrative Officers that KPMG be retained to conduct further research and consultation with respect to refining the recommendation and examining the potential of implementing a variation of Option #5 – being the regional in-house approach.

Recommend Report to Council Office of the Chief Administrative Officer – Regional Roads Network – Report from KPMG January 29, 2020

Page 2 of 4

Page 32 of 68 While there is general support and optimism for an in-house approach to regional roads management, the Chief Administrative Officers feel that variations to the County-led governance structure and/or operating model identified in Option 5 should be considered before a more detailed business case is developed. Further, the KPMG report acknowledges a possible reduction of provincial grant funding in the near term; however, based on announcements at the recent Rural Ontario Municipal Association conference (ROMA) and a desire to be prepared should funding cuts not materialize, the Chief Administrative Officers feel the Townships should remain open to the 1% ownership transfer to the County or other means of improving access to those grants. The work plan proposed for this work is as follows: Phase One: Start-Up 

Meet with the CAOs, Treasurers and Public Works managers to: o Review results of local Council discussions resulting from the Joint Council meeting o Explore options for governance and operations model for the RRN o Develop a consensus on the preferred option

Phase Two: 

Research and further interviews if necessary

Phase Three: Pro Forma and Work Plan 

Develop a 5 year Pro Forma budget for the RRN including potential sources of funding and phasing

Phase Four: Presentation of the Final Report 

Joint Meeting of Council (TBD)

Strategic Priority Implications Priority 2: Explore new funding sources and invest wisely in critical long-term infrastructure. 2.1

To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies.

2.5

Explore a collaborative upper-tier role for the County in securing potential funding and support for township maintenance of roads & bridges in a regional road system.

Priority 3: Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions. Recommend Report to Council Office of the Chief Administrative Officer – Regional Roads Network – Report from KPMG January 29, 2020

Page 3 of 4

3.1

3.3

Page 33 of 68 Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding. Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services.

Financial Implications The estimated cost for this phase is $26,000. The original project budget was $40,000. Organizations, Departments and Individuals Consulted and/or Affected Member Municipalities – Treasurers, Public Works Managers County of Lennox & Addington

Recommend Report to Council Office of the Chief Administrative Officer – Regional Roads Network – Report from KPMG January 29, 2020

Page 4 of 4

Issue Description

Option One Status Quo (Similar to Hastings County) All roads are local responsibility. No regional road collaboration.

Option Three Regional Approach – Contracted Engineering – Limited County Involvement (No Known Precedent) County assumes 1% ownership in regional roads and bridges, but provides no support to the project and engages an independent engineering firm to lead the program.

A contracted engineering firm would be hired by the County to develop a work program that would include maintaining regional road priority schedules, recommending projects, working with township public works managers on project coordination. Working with township treasurers on accounting/reporting. County submits application on behalf of the Township. There are no County staff or dollars available to support this approach. County may assume some liability for work performed by township employees. May be cost prohibitive. Consulting fees generally are billed at 2-2.5x the salary of the consultant.

Operational Model

No change. Roads remain local. Shared procurement where a business case warrants. No County involvement.

Existing municipal public works managers and treasurers assume a larger role.

Deficiencies

No ability to apply for regional grants.

There are no County staff or dollars available to support this approach. County may assume some liability for work performed by township employees.

Option Four Regional Approach – County Augments Resources at Selected Municipality (No Known Precedent) County assumes 1% ownership in regional roads and bridges, but provides no support to the project but would contract with one of the four member municipalities to provide oversight, management of a regional system.

Option Five Regional Approach – County Resources (Similar to Lennox & Addington County) County assumes 1% ownership in regional roads and bridges. Similar to Lennox & Addington County, the County employs a limited engineering staff complement to administer the program, maintain roads needs study and provide project management/support.

County would pay a portion of the Manager of Public Works salary (say 50%), plus an additional FTE dedicated to the regional roads project.

All “on the ground” maintenance works would continue to be local and managed in the same manner as currently. Regional Engineer, plus project manager would be employed commencing in early-mid 2020. Adding a .5 FTE in 2021. (Approximately 50% of the L&A Model)

Divided reporting/accounting relationships. May stretch existing municipal resources.

Funding model would need to be developed to address cost sharing and perhaps the cost related with the municipal share of the capital costs.

Page 1 of 3

Option Six – Regional Approach – Full County Model (Similar to UCLG and Lanark County) County assumes 100% ownership in regional roads and bridges. Similar to Lanark and Leeds & Grenville, the County employs a full engineering staff complement, maintenance and operations staff to administer the program, maintain roads needs study, provide project management/support and provide day to day operations and maintenance of the regional roads. Based upon a review of comparators models, would require the employment of 25+ employees, plus related fleet and maintenance facilities.

Highest cost option. Staffing, fleet and property acquisition would be time consuming and protracted.

Page 34 of 68

Option Two Regional Approach – Limited County Involvement (No Known Precedent) County assumes 1% ownership in regional roads and bridges, but provides no support to the project. All grant applications are developed, submitted, managed and reported by the benefitting municipality. Only County role is “signing off” on grant applications.

Issue County Impact

Member Municipality Impact

Option One Status Quo (Similar to Hastings County) No ability to apply for regional roads grants. No increase in grant funding can be anticipated.

No change

Option Two Regional Approach – Limited County Involvement (No Known Precedent) Increased liability. Could be resolved through an indemnity agreement. County will incur legal and (perhaps) survey costs to assume 1% ownership in the regional road network. Grant dollars received in excess of current County gas tax allocation would be available for County use on regional projects such as trails and community improvement plans.

Option Three Regional Approach – Contracted Engineering – Limited County Involvement (No Known Precedent) No County involvement other than submission of grant applications prepared by the Consultant. Increased liability. Could be resolved through an indemnity agreement. County will incur legal and (perhaps) survey costs to assume 1% ownership in the regional road network.

Now eligible to receive regional grants. Increased work load for public works and treasury staff.

Now eligible to receive regional grants. Increased work load for public works and treasury staff. Township may need to engage additional resources to support this model.

Option Four Regional Approach – County Augments Resources at Selected Municipality (No Known Precedent) No County involvement other than submission of grant applications prepared by the contracted municipality. Increased liability. Could be resolved through an indemnity agreement. County will incur legal and (perhaps) survey costs to assume 1% ownership in the regional road network. Grant dollars received in excess of current County gas tax allocation would be available for County use on regional projects such as trails and community improvement plans. Now eligible to receive regional grants. Increased work load for public works and treasury staff. County to pay for increased staffing required to support the model.

Option Six – Regional Approach – Full County Model (Similar to UCLG and Lanark County) This option would require a considerable phase in period, likely involving negotiations regarding staffing/staff sharing, property and fleet acquisition.

Now eligible to receive regional grants. Regional projects administered solely or jointly with member municipality. Current resources will be freed up.

Now eligible to receive regional grants. Regional projects administered by the County.

Page 35 of 68

Page 2 of 3

Option Five Regional Approach – County Resources (Similar to Lennox & Addington County) Currently, no physical space allocated for new staff. Additional governance/oversight required by Council/CAO. Increased liability. County will incur legal and (perhaps) survey costs to assume 1% ownership in the regional road network. Grant dollars received in excess of current County gas tax allocation would be available for County use on regional projects such as trails and community improvement plans.

Issue Governance

Recommendation

Option One Status Quo (Similar to Hastings County) No change. All roads decisions continue to be made locally.

Not Recommended

Option Two Regional Approach – Limited County Involvement (No Known Precedent) The four public works managers and treasurers prepare an annual report for review by the five chief administrative officers in June of each year for presentation to County Council for consideration in September. The report would highlight works completed in the prior year and recommendations for the following year. County Council approves the final report. Member municipalities would provide input into the plan through their public works manager and CAO as appropriate. Not Recommended

Option Three Regional Approach – Contracted Engineering – Limited County Involvement (No Known Precedent) The Consultant working with the four public works managers and treasurers prepare an annual report for review by the five chief administrative officers in June of each year for presentation to County Council for consideration in September. The report would highlight works completed in the prior year and recommendations for the following year. County Council approves the final report. Member municipalities would provide input into the plan through their public works manager and CAO as appropriate.

Option Four Regional Approach – County Augments Resources at Selected Municipality (No Known Precedent) The contracted municipality working with the three public works managers and treasurers prepare an annual report for review by the five chief administrative officers in June of each year for presentation to County Council for consideration in September. The report would highlight works completed in the prior year and recommendations for the following year. County Council approves the final report. Member municipalities would provide input into the plan through their public works manager and CAO as appropriate.

Recommended for Further Consideration

Option Six – Regional Approach – Full County Model (Similar to UCLG and Lanark County) Regional plans centrally developed, with input from member municipalities. Final approval rest with County.

Not Recommended

Page 36 of 68

Page 3 of 3

Not Recommended

Option Five Regional Approach – County Resources (Similar to Lennox & Addington County) The Regional Engineer working with the four public works managers and five treasurers prepare an annual report for review by the five chief administrative officers in June of each year for presentation to County Council for consideration in September. The report would highlight works completed in the prior year and recommendations for the following year. County Council approves the final report. Member municipalities would provide input into the plan through their public works manager and CAO as appropriate. Consulting engineering will need to be evaluated on a project by project basis, but would be included in the overall project cost. Recommended for Further Consideration

Page 37 of 68

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE:

January 28, 2020

SUBJECT:

Noise By-law Exemption request from Desert Lake Resort

RECOMMENDATION: That Council grant an exemption to the Noise Bylaw for the Desert Lake Resort for the tentative dates of June 27, July 18, August 2 and August 22, 2020 between the hours of 7:30 pm and 11:00 pm, for the purpose of amplified musical events subject to the dates being confirmed with the Township 3 weeks in advance. BACKGROUND: The owners of Desert Lake Resort have requested an exemption from the Noise By-law for the 2020 camping season for 4 events tentatively scheduled for:    

Saturday June 27 Saturday July 18 Sunday August 2 Saturday, August 22

between the hours of 7:30 pm and 11:00 pm. The owners have noted their preference for a 7:30 pm start and a 11:00 pm finish. There had been some concerns expressed in 2017 from neighbouring property owners and the lake association regarding the initial exemption request. This request was approved subject to monitoring by by-law enforcement. A similar exemption was subsequently provided in 2018 to the new owners of the Resort. These events were also monitored by By-law Enforcement. In 2019, Council again provided an exemption to the Noise By-law for four events that included two holiday weekends and two other non-holiday weekends to permit amplified musical events between 7:30 pm and 10:30 pm. By-law Enforcement has confirmed that there were no concerns filed with respect to these events last year. FINANCIAL/STAFFING IMPLICATIONS: No significant costs are anticipated. ATTACHMENTS: None Submitted/approved by: Angela Maddocks, Clerk Approved: Neil Carbone, CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 38 of 68

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE:

January 28, 2020

SUBJECT:

Councillor Appointment to Police Services Board

RECOMMENDATION That Council approve By-law 2020-03, being a by-law to appoint a Council member to the Police Services Board.

BACKGROUND The majority of Council member appointments were made on December 18, 2018 to appoint Council members to various boards and committees. Councillor Sleeth was appointed to the Police Services Board with the term expiring on December 31, 2019. There is nothing that restricts this to being a year by year appointment therefore the recommendation is to appoint Councillor Ron Sleeth to the Police Services Board for the remainder of this Council term.

ATTACHMENTS By-law 2020-03 (under By-law section of Agenda)

Submitted/approved by: Angela Maddocks Clerk Approved by: Neil Carbone CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 39 of 68

REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

January 28th, 2020

SUBJECT:

2020 Interim Tax By-law

RECOMMENDATION: That By-law 2020-04 be approved by Council BACKGROUND: Under Section 290 of the Municipal Act, 2001, S.O. 2001, the Council of a local municipality, before having adopted its final tax rate for the year can pass a by-law to levy interim amounts on the assessment of the property in the local municipality. The attached by-law provides for the interim billing of 35% of the prior year’s tax levy with a due date of Tuesday, March 31st, 2020. Further, the by-law provides for penalties to be charged the 1st of each month on outstanding arrears at a rate of 1.25%. These amounts are consistent with the provisions of the Municipal Act and are the same rates as in previous years. ATTACHMENTS: By-law 2020-04 Prepared by: Louise Fragnito, CPA CGA Director of Corporate Services/Treasurer Submitted/approved by: Neil Carbone CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 40 of 68 Minutes of Heritage Committee November, 7, 2019 Time: 6:30 PM Location: Council Chambers Heritage Committee Present: Wilma Kenny, Chair, Brad Barbeau, Michael Gemmell, David Jefferies, Mark Millar, Stephanie Soto Gordon, Councillor Barr. Staff: Claire Dodds, Director of Development Services, Emily Caird, Executive Assistant. 1.

Call to Order

The meeting was called to order at 6:38 pm.

Declaration of pecuniary interest and the general nature thereof

There were no declarations of pecuniary interest.

Approval of Minutes

September 19, 2019 Meeting - Minutes The minutes of the September 19, 2019 meeting were adopted as presented.

Business Arising from the Minutes

Report Back - Delegation to Council on October 8, 2019. Brad Barbeau provided the Committee with an overview of his delegation to Council on October 8, 2019 at the Committee of the Whole meeting. He noted that their feedback was positive and they expressed interest in the idea of a Doors Open event in 2020. Claire Dodds noted that Council inquired about how the Committee will be approaching home owners, as they expressed concerns about resident sensitivity towards the designation process. She noted that Mayor Vandewal explained there was no requirement to designate, and that the Heritage Committee would only be looking for interested parties. The Chair inquired if there were any anticipated changes to the Heritage Committee’s budget for 2020. Claire Dodds confirmed that the 2020 budget for the committee would stay unchanged at $6500.00.

Doors Open 2020 The Committee discussed the topic of Doors Open 2020, as the application and fee of $1695.00 are due by December 20, 2019. Claire Dodds noted that staff had received a response to their inquiry with Doors Open in regards to insurance liability. The Doors Open staff explained that they typically don’t see private homes on the tours, it is often public buildings or municipally owned facilities that already have liability insurance that covers public visitation. The Committee determined that they would put off Doors Open for another year, and focus building the listing of historically significant properties and potentially hosting a smaller scale event. Brad Barbeau suggested an event in conjunction with Frontenac County or another event such as the Lakes & Trails Festival that occurs in July. The Committee discussed the merits of having a multi-day mini tour that visits each of the districts, as well as building a Story Map with GIS technology to create an interactive driving tour of historical sites across the township.

Page 41 of 68 Minutes of Heritage Committee November, 7, 2019 Brad Barbeau offered to contact Frontenac County and report back to the Committee at the January 2020 Heritage Meeting. The Chair noted that the Committee should set a timeline for the event at that meeting as well. c)

Community Heritage Workshop - November 27 - 2:00 - 7:00 pm. Claire Dodds noted that there was a few scheduling conflicts with the timing of the workshop on November 27, 2019, so staff will be asking Community Heritage Ontario if the workshop can start 1:00 pm as opposed to 2:00 pm. She also noted that CHO was happy to use Brad Barbeau’s property as an example for the designation workshop. The Chair inquired about inviting others to the workshop. Claire Dodds noted that there was interest from staff at Frontenac County. She encouraged the Committee to invite others who would be interested, but noted that 30 people would be the limit.

New Business

Review of Information Collected - Fact Checking The Committee reviewed the inventory and made the required adjustments. David Jefferies noted that organizing a historical tour of Churches may be a great first event for the Committee to hold. He explained that it may be a great way for the Committee to get their name and purpose out there, without having to deal with the task of convincing owners of private homes to be involved. Brad Barbeau noted that Sand Hill Cemetery Vault would be a great location to add to a Churches tour. Stephanie Soto Gordon expressed interest in creating a reference list to go with the inventory listing so that people can access additional information should they wish to do their own research. The Committee agreed to move on from churches and continue gathering information about historically and culturally significant properties of any category. Claire Dodds encouraged the Committee to set a timeline for research, and start thinking about when and how they will approach people about possible designation. Stephanie Soto Gordon also brought forward the idea of having Committee members present to the community on various topics in order to encourage restoration and preservation of historic and culturally significant homes. She explained that Brad Barbeau and herself could run a workshop on restoring historical properties for example, as they have experience restoring their own homes.

Next Meeting:

January 16, 2020, at 6:30 pm.

Adjournment:

The meeting was adjourned at 8:19 pm.

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Page 42 of 68 Minutes of Recreation Committee Meeting December, 2, 2019 Time: 7:00 PM Location: The Grace Centre - 4295 Stage Coach Rd, Sydenham, ON Community Programming & Events Committee Present: Mark Schjerning, Committee Chair, Councillor Morey, Councillor Sutherland, Paul Wash, Tracy Holland, Amanda Pantrey, Carol Sparling, Ashley Bates, Grace Centre Social Activity Coordinator. Staff: Emily Caird, Executive Assistant. Absent: Tim Laprade, Recreation Supervisor, Linda Bates, Jill Kilgour, Annie Campbell. 1.

Call to Order

The Chair called the meeting to order at 7:00 pm.

Declaration of pecuniary interest and the general nature thereof

There were no declarations of pecuniary interest.

Presentations/Delegations

Ashley Bates, Grace Social Activity Centre Coordinator - Southern Frontenac Community Services Corporation (SFCSC) Ashley Bates provided the Committee with an overview of the various services and activities that Southern Frontenac Community Services offers. In her presentation to the Committee, she included a Programs & Services Catalogue and a monthly calendar of events for each Committee member as an example of the various programs being held. Ashley Bates explained that many of her challenges are rooted in letting the public know what services are available and how they can get involved. She noted that all their programs are run using donations, government funding, and volunteers. Ashley explained that the main goal of SFCSC’s programming is to keep older adults safely in their homes as long as possible. Ashley noted that they have utilized doctors’ offices, pharmacies and inter-generational programming to draw in new members and educate the public on their services. Councillor Sutherland inquired about the fitness classes and if the programming is free. Ashley Bates explained that the majority of their programming is included in their yearly membership fee of $25. Southern Frontenac Community Services is also trying to provide free transportation to the various programs and events to ensure people are coming out and do not feel isolated at home. The Committee suggested that the Frontenac Community Arena may be a possible location for programming of some sort. The Committee inquired about how they determine interest in new activities. Ashley Bates explained that most of the time, members will let her know what types of activities they would like to see and if there is enough interest and resources, SFCSC will give it a try. She also noted that they do not compete with other activities in the area, they like to provide programming that is not being offered elsewhere. Councillor Morey asked if SFCSC has any survey data that they would be willing to share. Ashley Bates noted that they use Survey Monkey and would be happy to provide the information collected from the 2018 & 2019 surveys. Finally, the Chair asked if Southern Frontenac Community Services had any

Page 43 of 68 Minutes of Recreation Committee Meeting December, 2, 2019 requests for the Committee. Ashley Bates explained that they appreciate any support that the Committee can offer, as well as keeping them in the loop on what the Committee is working on. She noted that they would like to collaborate as much as possible. The Chair thanked Ashley Bates and SFCSC for presenting and having the Committee at the Grace Centre. 4.

Approval of Minutes

November 4, 2019 meeting minutes. The November 4th, 2019 minutes were adopted as presented. Resolution No. 2019-CPEC-02/12-01 Moved by Councillor Sutherland Seconded by Paul Wash That the minutes from the November 4, 2019 meeting be adopted as presented. Carried

Business Arising from the Minutes

Attendance Sheet & Mileage A record of attendance was completed.

New Business

Review of SF Recreation and Leisure Community Engagement Plan The Chair introduced the Community Engagement Plan that was developed by Tim Laprade based on the information received from the Committee at the last meeting. He asked the Committee the following questions in relation to the plan: • • •

Are we missing anything? What do we feel are the priority mediums or steps to start working on now? The Facilities Committee expressed interest in having their own mission statement as to bring clarity to their purpose. What are thoughts on this?

Amanda Pantrey noted that the Official Plan Open Houses held in the fall experienced a lot of success using the Public Works portable road signs. She felt that this would be an important medium to utilize when getting the Committee’s messages out and engaging with the public. Councillor Sutherland explained that Council was brought a budget request to upgrade the current electronic sign at the George St. Offices, and build one at the Public Services Building on Keeley Rd. He noted that Council had asked for additional information from Staff, and explained that there was an interest in purchasing several smaller scale signs to place throughout the municipality as opposed to building two large ones. The Committee felt that this concept had merit and would help to maximize communication with more residents and visitors, as well as improve advertising of engagement opportunities. Councillor Sutherland also expressed interest in having the Committee discuss the merits of Council providing funding for a Winter Festival in 2020 at the next meeting. Councillor Morey expressed interest in hosting a “coffee shop talk” inspired event with the Southern Frontenac Community Services Staff and membership. He noted that this would be a great first engagement event that would help to identify the needs of the older adult demographic. Councillor Morey felt that it would be prudent to establish a sub-committee to look after building a

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Page 44 of 68 Minutes of Recreation Committee Meeting December, 2, 2019 framework for engagement with the Coffee Shop Talks. The Committee agreed and noted that they need more information from Tim Laprade on the formation and structure of sub-committees. Other engagement opportunities explored by the Committee was the concept of developing a tax bill insert either to communicate Committee information and initiatives or as a method of data collection to learn more about Community needs. Ashley Bates recommended utilizing the June tax notice as they have experienced more success with the summer mail out as opposed to the winter tax bill. b)

Identify Committee Priorities & Pressing Issues - n/a

Community Services & Activity Guide - Content Deadline A few Committee members who are part of other community groups noted that they were not contacted by the Frontenac news for updates in the guide. Ashley Bates explained that most of the older adults in their programs were not aware of the Community Services & Activity Guide - she said it is something they just don’t use. The Committee discussed including photos of older adults on the cover, and advertising more sedentary content as a way to entice more demographics into picking up the guide.

Program or Event Updates Tracy Holland announced that posters had been created to attract volunteers for the Family Day event in February. She encouraged everyone to spread the word and welcomed any volunteers.

Report Back - Community Engagement Activities that have taken place The Committee discussed the Sydenham Santa Clause Parade and noted that it seemed well attended and one of the longest in the past few years. Ashley Bates noted that this was the first year that Southern Frontenac Community Services hosted a pancake breakfast. She explained that it was very well attended and plan to have it again next year.

Urgent Items to go to Council - n/a

Items to bring to Recreation & Leisure Facilities Committee The Committee felt that if the tax notice insert moves forward, it would make the most sense to share the insert with the Recreation and Leisure Facilities Committee. They felt there was merit in having another joint meeting in the new year to discuss content.

Financial

Items for Budget Consideration The Committee would like Tim Laprade to investigate if there is money in the budget to develop and distribute inserts in the 2020 tax notices.

Next Meeting:

The Committee scheduled the next meeting for January 6, 2020 with the location and date to be confirmed by Tim Laprade.

Adjournment:

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Page 45 of 68 Minutes of Recreation Committee Meeting December, 2, 2019 a)

The meeting was adjourned at 8:06 pm. Resolution No. 2019-CPEC-02/12-02 Moved by Paul Wash Seconded by Carol Sparling That the meeting be adjourned at 8:06 pm. Carried

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Page 46 of 68 Minutes of Public Services December, 12, 2019 Time: 8:30 AM Location: Council Chambers

Present: Ron Sleeth, Chairman, Doug Morey, Alan Revill, Mayor Ron Vandewal Staff: Mark Segsworth, Director of Public Services, Neil Carbone, Chief Administrative Officer, Angela Maddocks, Clerk. 1.

Call to Order

Chairman Sleeth called the meeting to order at 8:30 am.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Minutes

October 18, 2019 Resolution No. PSC-2019-12/12-01 Moved by Alan Revill Seconded by Doug Morey That the minutes of the October 18, 2019 Public Services Committee meeting be approved. Carried

Business Arising from the Minutes

Hamlet and Business District Signage Since Sydenham is the only hamlet off of a main road, a “business district” sign will be installed using the blue background signage included in the agenda; this will be visible from both sides. It has been predetermined that orange signage is used for township owned facilities. There is still Main Street Revitalization funding to be allocated. The township branding exercise may provide a different approach to signage . The Director indicated that the new sign for the Keeley Road complex has been ordered and will be installed in the spring.

Carrying Place Fire Hall The municipality has never officially owned the land which the Carrying Place Fire Hall is situated. Prior to amalgamation the owners of the property did not want to sell but provided permission for a fire hall to be constructed on the property. The Stoness family is prepared to accept the property back, however the township will need to remove signage and ensure that this process is done within the legal parameters.

EPR Update - Webinar Presentation - November 2019 The Director reviewed the presentation. There is no new information on the direction the province is going with respect to producer responsibility. There

Page 47 of 68 Minutes of Public Services December, 12, 2019 are 28 municipalities and 15 producers involved in the working group. There is a separate working group focused on circular economy. Currently there are no two municipalities collecting the same recyclable materials. Presumably an outcome from the working groups recommendations will be to standardize this. Once again the Director noted the timeline for transition to developing new regulations and the existing blue box program services is 2025. He noted that our volume and our capacity will be irrelevant once new regulations are in place and he anticipates a regional approach to service delivery. 5.

New Business

Construction Project Updates: • Sunbury Village Rehabilitation • Gilmour Point Pavilion • Old Fire Hall/Harris Park

Sunbury Village Rehabilitation There has been some contaminated soil (75 cubic metres) removed from the site and spread out on tarps at Storrington Centre for sampling. There has been contaminated soil found in other hamlets during construction, this is not new. The Director indicated that this type of information will be communicated to Council more promptly in the future. Overall the work of the contractor has been very positive. Gilmour Point Pavilion The walls are poured, the contractor is building the trusses. The well was drilled two weeks ago. This project should be completed before Canada Day and when the swimming lessons and day camp program commences. Old Fire Hall Three quotes were received for the demolition. Westendorp was the lowest bidder. b)

Public Engagement - Sydenham Water System The original setup and connection process was discussed. There are properties connected to the system with no consumption. Jim Miller from Utilities Kingston will be coming to the January 2020 meeting. The objective is to raise the profile of the water system as an asset instead of a liability. Suggestions to consider are the legalities of requiring connection through ownership changes and to promote hook up as currently the cost of a water meter is $25.00 which does not reflect the actual cost. The Director of Public Services and the Director of Corporate Services are working together towards this initiative.

Solid Waste Collection RFP - Finalize Specifications The Committee was satisfied with the specifications as presented at the December 3, 2019 Council meeting. The Director indicated that the RFP will be issued by the end of January. A meeting with all potential bidders will take place during the process. This timeframe will allow four to five months to prepare for the pending changes.

Private Lane Upgrading Assistance Program • Upset Limits • Eligibility Criteria

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Page 48 of 68 Minutes of Public Services December, 12, 2019

There was $100,000 in the 2019 budget for the program however the demand and eligibility amounts exceeded this. The Committee discussed possible scenarios to change the criteria. The Director will bring back a report with updates. e)

Signage Retroreflectivity • 3831 signs inspected, 83.95% rated as good • New street name blades Now that the signs have been assessed for reflectivity the legislation requires that Class 2 road signs need to be replaced within 14 days and Class 5 signs in 30 days. The Committee discussed the basis for the colour of road signs. Green signs are for public roads, blue signs indicate private lanes and the new black design will be for streets within hamlets and these signs will be updated when road construction takes place within each hamlet. There was concerns expressed about the visibility of the new black design that they are not as easy to read.

Intersection of McMahon Drive and Verona Sand Road The Director received a concern about this intersection. There is no data or criteria to substantiate the request for a three way stop.

Information Items

Notice of Study Completion - Municipal Class Environmental Assessment Bolingbroke Bridge This notice was provide for information only.

Other Business:

Mark Segsworth and Neil Carbone provided an update on the continued discussions about the County’s “Regional Road Review”.

Further to the request from the Greater Bob’s Lake group on the installation of a culvert to allow for fish spawning, the Director indicated that the funds this group has may only be enough to cover the engineering or the design.

Next Meeting:

The next meeting is scheduled for Thursday, January 16, 2020 at 8:30 am. The Public Services Committee meetings will continue to be the third Thursday of each month.

Adjournment:

The meeting was adjourned at 9:55 am.

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Page 49 of 68 Minutes of Recreation & Leisure Facilities Committee December, 16, 2019 Time: 7:00 PM Location: Princess Anne Community Centre - 5597 Road 38, Hartington, On Recreation & Leisure Facilities Committee Present: John Kot, Andy Bryson, Heidi Traulsen, Lee Dillabough, Joanne Timmins, Councillor Pat Barr, Councillor Norm Roberts. Absent: Donna Garland, Karl Hammer, Roberta Smith, Shane Kidd. Toni Cochand Staff: Jamie Brash - Facilities & Waste Management Supervisor, Emily Caird Executive Assistant. 1.

Call to Order

The meeting was called to order at 7:11 pm.

Declaration of pecuniary interest and the general nature thereof

There were no declarations of pecuniary interest.

Approval of Minutes

November 18, 2019 meeting minutes. The minutes of the November 18, 2019 meeting were adopted as presented. Resolution No. RLFC-2019-12/16-01 Moved by Councillor Roberts Seconded by Heidi Traulsen That the minutes of the November 18, 2019 meeting be adopted as presented. Carried

Business Arising from the Minutes

Attendance & Mileage Sheet The attendance was recorded and submitted accordingly.

New Business

Review of SF Recreation & Leisure Community Engagement Plan Jamie Brash presented the community engagement plan to the Committee and looked for their feedback. He encouraged the Committee to review the plan and bring forward any elements they felt needed to be added or included The Committee discussed the merits of hosting a ‘Coffee Shop Talk’ in conjunction with the Community Programming & Events Committee and Southern Frontenac Community Services Corporation. Jamie Brash noted that the other committee will be creating a subcommittee to plan the event. There was no interest from the Committee to join the Coffee Shop Talk group at this time. Councillor Barr noted that she would like to see some of the programming that SFCSC provides offered in more locations, such as in Bedford district. Jamie Brash explained that collaborating with SFCSC to coordinate available Township facilities may help with that. Andy Bryson noted that he would like to attempt to gather more feedback through the website that the Committee could review and incorporate into their

Page 50 of 68 Minutes of Recreation & Leisure Facilities Committee December, 16, 2019 planning. The Committee also discussed the merits of running a larger, ‘call for action’ advertisement in the Frontenac News. b)

Identify Committee Priorities & Pressing Issues - n/a

Any Maintenance or Repair Items to Report Jamie Brash inquired with the Committee in regards to any pending repairs or maintenance required. John Kot noted that the snow plowing at the Storrington Centre needs to be completed around the back side of the facility as well. He also noted that the Banister that was installed at Glendower Hall is not being utilized as planned due to its location at the back of the stage. Jamie Brash explained that there was not enough support at the front of the stage to support a banister being installed. He noted that he would look at other options and bring a reconfiguration to the next meeting if possible. Andy Bryson inquired about maintenance on the automated external defibrillators (AED) at Centennial Park & Gerald Ball Park. Jamie Brash confirmed that they just went out for servicing.

2019 Capital Project Updates Jamie Brash ran through a few updates in relation to 2019 capital projects. He explained the re-keying of properties is continuing, but that all properties that are rented have been re-keyed and now feature a coded lock box on site for convenience. He also explained that the asbestos removal at Fermoy Hall had been completed, with an additional $58,000 in the budget. Jamie Brash tasked the Committee with providing feedback on how the funds should be spent at Fermoy Hall. Jamie Brash also addressed the status of the following items: • • • • • •

Gerald Ball Park - court resurfacing and new playground set was completed. Wilmer Baseball Diamond canteen siding was fixed. New appliances were installed at the Bowes Memorial Park and Point Park canteen facilities. Painting at Glendower hall to begin in January 2020 New soccer nets for Centennial & Gerald Ball Park is still pending. A better road into the Centennial Dog park was built to improve accessibility and safety.

Report Back - Community Engagement Activities that have taken place - n/a

Items to Bring to Community Programming & Events Committee - n/a

Urgent Items to go to Council - n/a

Financial

Items for Budget Consideration - Ongoing Process • 2020 Budget Items o Facilities Operating Budget Reviews o Recreation Capital Budget - Stocksport Multi-purpose Facility Jamie Brash reviewed the capital budget items on hold for the 2020 budget. He also explained to the Committee that many updates or repairs are triggered by building condition assessment information, which tracks the life cycle of each

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Page 51 of 68 Minutes of Recreation & Leisure Facilities Committee December, 16, 2019 Township asset. Jamie Brash also noted that the township is currently testing 10 facilities for the presence of radon, with the results becoming available in a few months. Councillor Roberts inquired about resurfacing of the court in Battersea. Jamie Brash noted that this was not in the budget for 2020, but perhaps this year could be used to access the court and its general and pickle ball usage to determine need in the 2021 budget. Jamie Brash noted that there are still a few play structures that need to be updated, but overall the Township is ahead in terms of safety compliance. He explained to the Committee that keeping up with accessibility requirements and safety regulations within municipality facilities is always a priority. Councillor Roberts inquired about if there were funds in the operations side of the budget for new picnic tables. Jamie Brash confirmed that there was, and noted that the Township tries to purchase a few new ones each year. Andy Bryson expressed concerns about the cracks in the courts at Centennial Park. Jamie Brash noted that the planned resurfacing for that court will address the cracks. The Committee expressed interest in working towards making the pickle ball net accessible to all residents, as opposed to having them locked up for specific user groups. The Committee also expressed interest in having dedicated Pickleball courts, but acknowledged the need to keep courts multipurpose as well. Heidi Traulsen noted that this may be a great first initiative for the Committee to engage with the public about, in order to gather information relating to interest, usage, and potential for collaboration with other groups and organizations. Jamie Brash provided the Committee with some usage statistics that were collected in 2019: • • • • • • • • • •

Centennial Park - May - September 2019 - 156 bookings Gerald Ball Park - Not tracked Harris Park Hall - Full Year - 123 bookings Glendower Hall - Full Year - 48 Private Bookings & regular Jam Inverary Ball Diamond - May - August 2019 - 69 bookings Sydenham Library Community Room - Full Year - 291 bookings Point Park Baseball Diamond - Full year - 150 bookings Princess Anne Community Centre - Full Year - 166 bookings Storrington Centre - Full Year - 377 bookings Wilmer Baseball Diamonds - May - August 2019 - 79 bookings

Jamie Brash explained that this Committee needs to identify which facilities are not being used enough, and determine how to attract people and activities to these underutilized assets. 7.

Next Meeting

TBA - 2020 The next meeting was scheduled for Monday January 13, 2019 at 7:00 pm at the Storrington Centre in Sunbury.

Adjournment

The meeting was adjourned at 8:48 pm. Resolution No. RLFC-2019-12/16-02

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Page 52 of 68 Minutes of Recreation & Leisure Facilities Committee December, 16, 2019 Moved by Andy Bryson Seconded by John Kot That the meeting be adjourned at 8:48 pm. Carried

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Page 53 of 68

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2020-03 A BY-LAW TO APPOINT A COUNCIL MEMBER TO THE POLICE SERVICES BOARD WHEREAS the Council of the Township of South Frontenac appoints a number of individuals to carry out various duties in the Municipality and constitute different boards and committees; and, WHEREAS it is expedient to consolidate these appointments in order to provide a consistent list of these appointees, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: THAT: 1)

Persons, as set out on Schedule “A” attached hereto, are hereby appointed to carry out various duties in the municipality and serve on the certain Committee and Boards for the term as set out opposite their names on Schedule “A”.

Schedule “A” of this by-law may be amended by resolution of Council.

This by-law shall come into force and take effect on the date of its final passing.

Dated at the Township of South Frontenac this 28th day of January 2020. Read a first and second time this 28th day of January 2020. Read a third time and finally passed this 28th day of January 2020. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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TOWNSHIP OF SOUTH FRONTENAC SCHEDULE “A” TO BY-LAW # 2020-03 COUNCILLOR APPOINTMENTS NAME

TERM EXPIRES

Police Services Board Councillor Sleeth

Dec. 31, 2022

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2020-04 A BY-LAW TO PROVIDE FOR AN INTERIM TAX LEVY; PAYMENT OF TAXES; TO PROVIDE FOR PENALTY AND INTEREST OF 1.25% ON TAX ARREARS PER MONTH WHEREAS Section 317(1) and (2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that: 1.

The Council of a local municipality, before the adoption of the estimates for the year under section 290 of the Municipal Act, 2001, may pass a by-law levying amounts on the assessment of the property in the local municipality rateable for local municipality purposes.

A by-law for levying amounts under subsection (1) shall be passed in the year that the amounts are to be levied or may be passed in December of the previous year if it provides that it does not come into force until a specified day in the following year.

AND WHEREAS sub-section 317(3) of the Municipal Act, 2001, contains the following additional rules: 1.

The amounts levied on a property shall not exceed the prescribed percentage, or 50 percent if no percentage is prescribed, of the total amount of taxes for municipal and school purposes levied on the property for the previous year.

The percentage under paragraph 1 may be different for different property classes but shall be the same for all properties in a property class.

For the purposes of calculating the total amount of taxes for the previous year under paragraph 1, if any taxes for municipal and school purposes were levied on a property for only part of the previous year because assessment was added to the collector’s roll during the year, an amount shall be added equal to the additional taxes that would have been levied on the property if the taxes for municipal and school purposes had been levied for the entire year.

AND WHEREAS sub-section 317(5) of the Municipal Act, 2001, contains the following additional rule: 1.

The amounts may be levied on assessment added to the tax roll for the current year that was not on the assessment roll upon which the amounts are levied.

AND WHEREAS Section 342 (1)(a) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the Council of a local municipality may pass by-laws providing for the payment of taxes in one amount or by installments and the date or dates in the year for which the taxes are imposed on which the taxes or installments are due. AND WHEREAS Section 345(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the Council of a local municipality may pass by-laws to impose late payment charges for the non-payment of taxes or any installment by the due date. AND WHEREAS sub-sections 345(2) and (3) of the Municipal Act, 2001, contains the following additional rules: 1.

A percentage charge, not to exceed 1 ¼ per cent of the amount of taxes due and unpaid, may be imposed as a penalty for the non-payment of taxes on the first day of default or such later date as the by-law specifies.

Interest charges, not to exceed 1 ¼ per cent each month of the amount of taxes due and unpaid, may be imposed for the non-payment of taxes in the manner

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specified in the by-law but interest may not start to accrue before the first day of default. AND WHEREAS Section 346(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the Council of a local municipality may pass by-laws to provide for the payment of taxes by any person into a financial institution to the credit of the treasurer of the municipality and, in that case, the person making the payment shall be entitled to be issued a receipt by the institution for the amount paid. AND WHEREAS Council deems it expedient to pass a by-law for such purposes. NOW THEREFORE the Council of the Corporation of the Township of South Frontenac enacts as follows: 1.

For all property classes, that an interim tax levy hereby be imposed and levied in the amount of 35% of the total annualized taxes for municipal and school purposes levied on the property in the previous year.

For the purposes of calculating the total amount of taxes for the prior year under paragraph 1, the following rules shall also apply: a. Taxes for municipal and school purposes levied on a property for only part of the previous year because assessment was added to the collector’s roll during the year, shall have an amount added equal to the additional taxes that would have been levied on the property if the taxes for municipal and school purposes had been levied for the entire year. b. In the event that assessment has been added to the tax roll for the current year that was not on the assessment roll in the prior year, the related properties shall have an interim levy imposed and collected.

The said interim tax levy shall become due and payable on the 31st day of March 2020. 4.

On all taxes of the interim tax levy which are in default on the first day of default, a penalty of 1.25% shall be added and thereafter a penalty of 1.25% per month (15% per annum) shall be added on the first day of each and every month in which the default continues.

On all other taxes in default on January 1st, 2020, interest shall be added at the rate of 1.25% per month (15% per annum) or fraction thereof.

Penalties and interest on all taxes of the interim tax levy in default shall become due and payable and shall be collected forthwith as if the same had originally been imposed and formed part of such unpaid interim tax levy.

The collector shall send a tax bill to the taxpayer’s residence or place of business or to the premises in respect of which the taxes are payable unless the taxpayer directs the treasurer in writing to send the bill to another address, in which case it shall be sent to that address.

The taxes are payable at the following: a)

Township of South Frontenac municipal offices located at: 4432 George Street, Sydenham, Ontario

At any financial institution or payment processor having payment arrangements with the Township of South Frontenac.

By filing an application for voluntary pre-authorized payment for automatic debit of installment from bank account, in accordance with the Township’s standard practice.

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By credit card through a third party processor. The link is available on the Township website www.southfrontenac.net and can be found under living here/property taxes/how to pay

By payment through Virtual Municipal office. The site can be accessed through https://vmo.southfrontenac.net:1080/vch/

The Treasurer is hereby empowered to accept partial payments from time to time on account of taxes due and shall credit such payment first on account of the interest and percentage charges, if any, added to such taxes and shall credit the remainder of such payment against that part of the taxes that has been in arrears for the greatest period of time but no such payment shall be received after a tax arrears certificate has been registered under section 378 of the Municipal Act, 2001, S.O. 2001, c.25, as amended.

This by-law shall come into force and take effect on the day of passing.

Dated at the Township of South Frontenac this 28th day of January, 2020. Read a first and second time this 28th day of January, 2020. Read a third time and finally passed this 28th day of January, 2020. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

2019 Year-End Assessment Report for the 2020 tax year As of December 2019

Page 58 of 68

Valuing Ontario In Ontario, there are more than 5 million properties representing $2.96 trillion in property value. It’s MPAC’s role to assess and classify every property, supporting the collection of nearly $21 billion in municipal taxes annually. This report provides an overview of the work we undertook throughout 2019 to support municipalities and stakeholders, meet service level standards, and deliver an updated and stable assessment roll.

2019 by the numbers* 5.36 million properties assessed and classified in Ontario

Representing

$2.96 trillion in property value

Delivered more than

800,000

Delivered more than

$37 billion

Property Assessment Notices

in new assessment to municipalities across the province. More than 85% of new assessment was processed within one year of occupancy.

Supported the collection of nearly $21 billion in municipal taxes annually

Completed just over 15,000 Requests for Reconsideration

Completed appeals

Our Municipal and Stakeholder Relations team participated in 18 municipal sector conferences across Ontario

91%

of our Municipal Service Level Agreement objectives

*As of October 31, 2019

MPAC | 2019 YEAR-END ASSESSMENT REPORT | 2

Page 59 of 68

25,927

Met

Building and strengthening municipal partnerships

early 2019, we made a strategic change so that we could serve you better. Under the leadership of Carmelo Lipsi, Vice-President and Chief Operating Officer, our municipal relationship experts joined the same business unit as our assessors. This integration has strengthened our collective knowledge and understanding of your communities, how we can support you, and enabled us to be more efficient in our customer service. We welcomed many new municipal elected officials after the October 2018 elections and, in 2019, we have enjoyed orienting these new leaders about who we are, what we do and how we can support municipalities. We continue to do this through Council presentations, meetings with local municipal partners and informational materials.

We’re proud of the municipal partnerships we’ve developed and are working hard to demonstrate our value to you, to listen to you and to continuously improve. These stories from the field highlight some of the ways we’re doing just that. Supporting the City of Ottawa through spring flooding MPAC continues to review properties during non-Assessment Update years, and will update an assessment if a change occurs. But what happens if these changes are due to damage from natural disasters like flooding, tornados or other extreme weather events? In this case, property owners of buildings damaged to the point of being unusable might contact their municipality asking about a property tax reduction or refund. When these unfortunate situations happen, municipalities can rely on MPAC to provide the information they need to make informed decisions about tax applications and process the applications quickly. “Many properties along the Ottawa River experienced flooding this spring, creating uncertainty and stress for many of our residents,” says Mishele Joanis, Program Manager, Customer Accounts Branch, City of Ottawa. “We were again impressed with MPAC’s highly collaborative approach to managing the situation. Together, we were able to find solutions so that property owners got the information they needed faster.”

Delivering exceptional customer service to Tarbutt Township Whether presenting at a Council meeting, looking into a property owner’s concern, or sharing information with municipal partners at industry conferences, MPAC’s knowledgeable and professional employees are committed to delivering exceptional customer service. “In a time where customer service seems to be lacking, I think MPAC has achieved a high customer service standard,” explains Caryn Orchard, Deputy Clerk-Treasurer, Tarbutt Township. “From the dealings that I have had with your employees, they have been nothing short of kind, helpful and knowledgeable. I feel that going forward with MPAC and the culture that it is trying to represent, you have some excellent staff to get you there.”

MPAC | 2019 YEAR-END ASSESSMENT REPORT | 3

Page 60 of 68

We are committed to keeping these conversations with you going, especially as we prepare to deliver the 2020 Assessment Update.

Partnerships in action

Partnering with the Town of Lakeshore to find solutions When there are bumps in the road, your local Municipal and Stakeholder Relations team is ready to help by bringing together the right people and resources to find a solution. A web service submission feature recently had a system error that was causing building permits submitted by the Town of Lakeshore to be rejected. The local Account Manager quickly arranged a meeting with Lakeshore’s IT, finance and building department staff, the municipal vendor, and MPAC’s IT and Central Processing Facility experts. “As soon as we brought the issue forward, our Account Manager proactively reached out to all the relevant parties and organized a series of meetings where we isolated the cause and fixed the problem,” says Michelle Heslop, Supervisor of Revenue, Town of Lakeshore. “It’s that kind of proactive customer service that makes MPAC a valued partner.”

“This year marks our 20th anniversary as Ontario’s property assessment agency. As a customer-focused organization, we’re committed to continually innovating to keep your trust.” Nicole McNeill, President and CAO 2019 AMO Conference, Ottawa

Page 61 of 68

MPAC | 2019 YEAR-END ASSESSMENT REPORT | 4

What’s next?

ith delivery of the 2019 assessment roll on December 10, 2019, we are shifting focus to the province-wide Assessment Update in 2020, when we update the assessed value of every property in Ontario. We understand how important early engagement is to you so you can understand the assessments in your community, and we know that you want to be part of the conversation.

You’ll hear more about opportunities for engagement in early 2020. We look forward to your insights and feedback as we work toward this next milestone together. Your local Municipal and Stakeholder Relations team is available to support you with any of our products or services. Please contact your Regional Manager or Account Manager, if you have any questions about this report.

Connect with us For information and timely updates Follow Us: @MPAC_Ontario MPAC on LinkedIn MPAC on YouTube

➜ Read InTouch, our monthly newsletter ➜ Join the conversation at our monthly webinar

See us at municipal conferences in 2020!

MPAC | 2019 YEAR-END ASSESSMENT REPORT | 5

Page 62 of 68

Have a question? Visit mpac.ca/municipalities to find your local representative

About MPAC The Municipal Property Assessment Corporation (MPAC) is an independent, not-for-profit corporation funded by all Ontario municipalities, accountable to the Province, municipalities and property taxpayers through its 13-member Board of Directors. Our role is to accurately assess and classify all properties in Ontario in compliance with the Assessment Act and regulations set by the Government of Ontario. We are the largest assessment jurisdiction in North America, assessing and classifying more than 5.3 million properties with an estimated total value of $2.96 trillion.

Si vous avez des besoins d’une copie de cette material en français, veuillez contactez-nous.

Page 63 of 68

APPENDIX 1 Assessment Change Summary by Property Class Township of South Frontenac The following chart provides a comparison of the total assessment for the 2016 base year, and a comparison of the assessment change for 2019 and 2020 property tax year by property class. Property Class/Realty Tax Class

Percent Change 2019 to 2020

2019 Phased-In CVA

2020 Phased-In CVA

3,297,308,706

3,247,578,513

3,297,308,706

1.53%

M Multi-Residential

5,681,900

5,438,163

5,681,900

4.48%

C Commercial

24,603,326

24,008,198

24,603,326

2.48%

G Parking Lot

43,000

40,875

43,000

5.20%

X Commercial (New Construction)

6,870,100

6,724,680

6,870,100

2.16%

I Industrial

2,110,800

1,994,961

2,110,800

5.81%

J Industrial (New Construction)

2,256,100

2,247,745

2,256,100

0.37%

F Farm

113,328,575

99,260,555

113,328,575

14.17%

T Managed Forests

R Residential

2016 Full CVA

12,610,400

12,188,021

12,610,400

3.47%

W Railway Right-of-Way

0.00%

U Utility Transmission & Distribution Corridors

0.00%

(PIL) R Residential

2,603,200

2,545,444

2,603,200

2.27%

(PIL) C Commercial

4,768,600

4,652,216

4,768,600

2.50%

(PIL) I Industrial

57,000

56,775

57,000

0.40%

(PIL) H Landfill

95,500

82,025

95,500

16.43%

E Exempt

66,203,900

65,341,522

66,203,900

1.32%

TOTAL

3,538,541,107

3,472,159,693

3,538,541,107

1.91%

Page 64 of 68

APPENDIX 2 Assessment Base Distribution Summary by Property Class Township of South Frontenac This chart provides a comparison of the distribution of the total assessment for the 2016 base year, and the 2019 and 2020 phased-in assessment, which includes the percentage of the total assessment base by property class. Percentage of Total 2016 CVA

Percentage of Total 2019 Phased-In CVA

2019 Phased-In CVA

Percentage of Total 2020 Phased-In CVA

Property Class/Realty Tax Class

2016 Full CVA

2020 Phased-In CVA

R Residential

3,297,308,706

93.18%

3,247,578,513

93.53%

3,297,308,706

93.18%

M Multi-Residential

5,681,900

0.16%

5,438,163

0.16%

5,681,900

0.16%

C Commercial

24,603,326

0.70%

24,008,198

0.69%

24,603,326

0.70%

G Parking Lot X Commercial (New Construction) I Industrial

43,000

0.00%

40,875

0.00%

43,000

0.00%

6,870,100

0.19%

6,724,680

0.19%

6,870,100

0.19%

2,110,800

0.06%

1,994,961

0.06%

2,110,800

0.06%

J Industrial (New Construction)

2,256,100

0.06%

2,247,745

0.06%

2,256,100

0.06%

F Farm

113,328,575

3.20%

99,260,555

2.86%

113,328,575

3.20%

T Managed Forests

12,610,400

0.36%

12,188,021

0.35%

12,610,400

0.36%

W Railway Right-of-Way

0.00%

U Utility Transmission & Distribution Corridors

0.00%

(PIL) R Residential

2,603,200

0.07%

2,545,444

0.07%

2,603,200

0.07%

(PIL) C Commercial

4,768,600

0.13%

4,652,216

0.13%

4,768,600

0.13%

(PIL) I Industrial

57,000

0.00%

56,775

0.00%

57,000

0.00%

(PIL) H Landfill

95,500

0.00%

82,025

0.00%

95,500

0.00%

E Exempt

66,203,900

1.87%

65,341,522

1.88%

66,203,900

1.87%

TOTAL

3,538,541,107

100.00%

3,472,159,693

100.00%

3,538,541,107

100.00%

Page 65 of 68

Page 66 of 68

INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE: January 28th, 2020 SUBJECT:

Tender No. PW-2020-01, Tandem Dump Truck

RECOMMENDATION: For information only. BACKGROUND: The Public Services Department budgeted for One (1) Tandem Dump Truck to replace a 2003 Tandem Dump Truck. A tender was issued and advertised on the internet, and in the local paper. This tender closed on January 22, 2020 and one bid was received. The result is as follows: Supplier

Total (Incl. Non-Rebatable HST)

Rush Truck Centre International

$276,767.08

The submission from Rush Truck Centre (Formerly Tallman Truck Centre) has been evaluated and was found to be accurate and complete. Rush Truck Centre is a reputable supplier of trucks who has provided equipment to the Township in the past. Their submission is for One (1) 2021 Model International HV613 complete with snowplow equipment. For this reason the Public Works Department has awarded the tender, through delegated authority, to Rush Truck Centre. FINANCIAL/STAFFING IMPLICATIONS: An amount of $290,000.00 was approved in the 2020 Capital Budget for this purchase. The total tendered cost for this purchase, inclusive of all HST, is $307,337.05; however, the Municipality receives a rebate on HST which amounts to $30,569.97. This brings the total cost with Non-rebatable HST to $276,767.08, thus within budget. Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

David Holliday, CET Technical Supervisor

Approved by: Neil Carbone, CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 67 of 68

INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE: January 28th, 2020 SUBJECT:

Tender No. PW-2020-02, 3/4 Ton Extended Cab 4X4 Truck

RECOMMENDATION: For information only. BACKGROUND: The Public Services Department budgeted for One (1) ¾ Ton Truck to replace a 2012 ¾ Ton Truck. A tender was issued and advertised on the internet, and in the local paper. This tender closed on January 22, 2020 and two bids were received. The results, in ascending order, are as follows: Supplier

Total (Incl. HST)

Gananoque Chevrolet

$51,333.35

(Chevrolet Silverado)

Petrie Ford

$52,859.14

The submission of the low bidder has been evaluated and was found to be accurate and complete. Gananoque Chevrolet is a reputable supplier of trucks which has provided equipment to the Township in the past. Their submission is for One (1) 2020 Model Chevrolet Silverado 2500 4x4. For these reasons, and because their tendered price was $1,525.79 lower than the bid from Petrie Ford, the Public Works Department has awarded the tender, through delegated authority, to Gananoque Chevrolet, for $51,333.35 including HST. FINANCIAL/STAFFING IMPLICATIONS: An Amount of $65,000.00 was approved in the 2020 Capital Budget for this purchase. This amount accounts for the purchase of the new truck and transferring the sander and plow from the old truck (to be traded) to the new truck. It is estimated the cost of this installation will be less than $5,000 keeping the total cost within budget.

Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

David Holliday, CET Technical Supervisor

Approved by: Neil Carbone, CAO “Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 68 of 68

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2020-05 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of January 28, 2020 be confirmed.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 28 day of January, 2020. Read a first and second time this 28 day of January, 2020. Read a third time and finally passed this 28 day of January, 2020.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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