Body: Council Type: Minutes Meeting: Regular Date: January 30, 2025 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council January, 30, 2025
Township of South Frontenac Council Meeting Minutes
Meeting # Time: 7:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Kyle Bolton - Director of Public Services, Delbert Blakney Director of Fire and Emergency Services, Troy Dunlop - Manager of Engineering and Capital Projects, Jan Minaker - Manager of Human Resources, Sarah Hayer - Human Resources Advisor, Heather Grosney - Executive Assistant/Communications Officer, Amanda Pantrey - Recreation and Events Coordinator, Lee Gour - Administrative Assistant 1
Call to Order
a)
Resolution Resolution No. 2025-02-01 Moved by Councillor Pegrum Seconded by Councillor Leonard That the Council meeting of January 30, 2025 be called to order at 7:02 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a)
There were none.
3
Approval of Agenda and Addendum
a)
Resolution Resolution No. 2025-02-02 Moved by Councillor Roberts Seconded by Councillor Turcotte That the agenda be approved, as presented. Carried
4
Scheduled Closed Session
a)
There was none.
5
Presentation
a)
Del Blakney, Director of Emergency Services and Fire Chief, presented the Fire Department long service medals from the Provincial and Federal governments.
6
Recess
a)
Council recessed from 7:23 p.m. to 7:36 p.m.
Minutes of Council January, 30, 2025 7
Public Meeting
a)
Resolution Resolution No. 2025-02-03 Moved by Councillor Sleeth Seconded by Deputy Mayor Ruttan That the public meeting be called to order. Carried
b)
Notice of Collection The Deputy Clerk spoke to the Notice of Collection.
c)
Summer Program Registration Fees and Model Mayor Vandewal opened up the floor to questions from Members of Council. Councillor Trueman inquired about the rate increases. Amanda Pantrey provided an overview of method for determining the proposed rates. In response to a question from Councillor Sleeth regarding comparators, Amanda Pantrey confirmed that the proposed rates are within the appropriate range compared to neighbouring municipalities. Deputy Mayor Ruttan commended staff for their approach to setting the fees at reasonable rates. The Mayor afforded members of the public with an opportunity to provide comment. Members of the public did not provide comment.
d)
Resolution Resolution No. 2025-02-04 Moved by Councillor Roberts Seconded by Councillor Pegrum That the public meeting be closed. Carried
8 a)
Delegations There were none.
9
Briefings
a)
There were none.
10
Approval of Minutes
a)
Resolution Resolution No. 2025-02-05 Moved by Councillor Sleeth Seconded by Deputy Mayor Ruttan That the minutes of the January 14, 2025 Council meeting be approved. Carried
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Minutes of Council January, 30, 2025 11
Reports Requiring Action
a)
Fire House Subs Grant Resolution No. 2025-02-06 Moved by Councillor Roberts Seconded by Councillor Turcotte That Council support staff in moving forward with the Fire House Subs grant application submission, and; That Council authorize the Clerk and Mayor to sign off on a grant agreement for the Fire House Subs grant, if successful. Carried
b)
Tanker 351 – Tank Replacement Resolution No. 2025-02-07 Moved by Councillor Turcotte Seconded by Councillor Sleeth That Council authorize moving forward with the quote received from PMC Welding and Fabrications with an upset limit of $100,000 funded from Fire equipment reserves. Carried
c)
Landfill Compactor Resolution No. 2025-02-08 Moved by Councillor Morey Seconded by Councillor Sleeth That Council authorize the Public Services Department to purchase a CAT 816F landfill compactor from Marcel Equipment Ltd at a cost of $325,632.00. Carried
d)
Agility Association of Canada, All Ontario Regional Championship – Noise and Camping Bylaw Exemptions Resolution No. 2025-02-09 Moved by Deputy Mayor Ruttan Seconded by Councillor Pegrum That Council authorize the Manager of Recreation and Facilities to enter into an agreement with The Agility Connection to host the Agility Association of Canada (AAC) All Ontario Regional Championship on May 30, 31 and June 1st, 2025 at Centennial Park in Harrowsmith; That as per Sections 5. i. g) and h) of the Noise By-law, use of generators in relation to the event be permitted; and That Council provide a one-time exemption to permit camping in Centennial Park for the sole purpose of use for the competitor’s trailers during the Ontario Regional Championship Agility Competition as requested. Carried
e)
Award of RFP # PS-P01-2024 – Design Services for Upgrades to Sydenham Water Treatment Plant Resolution No. 2025-02-10 Moved by Councillor Sleeth Seconded by Councillor Roberts
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Minutes of Council January, 30, 2025 That Council award RFP # PS-P01-2024 Professional Services for Upgrades to Sydenham Water Treatment Plant to J. L. Richards & Associates for the successful bid of $125,048.79 (net of rebatable HST). Carried 12
Advisory Committee Reports or Minutes
a)
There were none.
13
Reports Requiring Approval of By-laws
a)
Summer Program Registration Fees and Model Resolution No. 2025-02-11 Moved by Councillor Morey Seconded by Councillor Trueman That By-law 2025-2, attached to Report Number 2025-006 as Exhibit B, being a By-law to Amend By-Law Number 2024-77, A By-Law to Establish Fees and Charges Collected by The Corporation of the Township of South Frontenac, as amended, be given first and second reading; and Carried Resolution No. 2025-02-12 Moved by Councillor Turcotte Seconded by Councillor Leonard That By-law 2025-2 be given third reading, signed and sealed. Carried
14
Reports for Information
a)
Fire Department Q3/4 and 2024 Summary Report
b)
Public Services Delegated Authority Report
15
Committee of the Whole
a)
Not applicable.
16
Tabling of Documents
a)
Documents received from David Ellingwood, General Manager, Cataraqui Region Conservation Authority, dated January 15, 2025 regarding the Municipal Apportionment and the agenda for the Annual General Meeting.
17
Communications
a)
There were none.
18
Notice of Motions
a)
There were none.
19
Rise and Report regarding County Council and External Boards
a)
County Council Councillor Leonard and Mayor Vandewal spoke to the discussions regarding trail permits.
b)
Police Services Board
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Minutes of Council January, 30, 2025 Councillor Pegrum provided an update regarding the latest meeting of the Frontenac O.P.P. Detachment Board including a review of the quarterly statistics report and other administrative items in progress. c)
Cataraqui Conservation Councillor Sleeth spoke to the recent Annual General Meeting.
d)
Rideau Valley Conservation Authority Councillor Turcotte spoke to the presentation to the Board regarding the Drinking Water Source Protection program.
20
Announcements/Statements by Councillors
a)
Councillor Trueman and Mayor Vandewal congratulated staff on a successful Snow Social event. Mayor Vandewal expressed appreciation for the event volunteers.
21
Closed Session (if requested)
a)
Not applicable.
22
Confirmatory By-law
a)
Resolution Resolution No. 2025-02-13 Moved by Councillor Pegrum Seconded by Councillor Roberts That By-law 2025-3, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2025-02-14 Moved by Councillor Trueman Seconded by Councillor Morey That By-law 2025-3, being the confirmatory by-law, be given third reading, signed and sealed. Carried
23
Adjournment
a)
Resolution Resolution No. 2025-02-15 Moved by Councillor Turcotte Seconded by Deputy Mayor Ruttan That the Council meeting of January 30, 2025 be adjourned at 8:28 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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