Body: Council Type: Minutes Meeting: Regular Date: July 5, 2011 Collection: Council Minutes Municipality: South Frontenac
[View Document (PDF)](/docs/south-frontenac/Minutes/Regular Council/Board/2011/Council - 5 July 2011- Minutes.pdf)
Document Text
Minutes of Council
July 5th, 2011 Meeting No. 25 Time: 7:00 p.m.
Location: Sydenham Present:
Mayor, Deputy Mayor Councillors,
Gary Davison Mark Tinlin
John McDougall Allan McPhail Cam Naish Bill Robinson Del Stowe Ron Vandewal
Larry York Staff:
Wayne Orr, Clerk-Adnunistrator, Lindsay Mills, Planning Coordinator, Angela Maddocks, Confidential Secretary Call to Order Resolution No. 2011-25-01
Moved by Councillor McDougall Seconded by Deputy Mayor Tinlin
THAT the Council meeting of July 5th'2011 be convened at 7:00 p.m. Carried. 2.
Declarations of Pecuniary Interest
Councillor Robinson declared a pecuniary interest with respect to Page 19 of the Accounts Payable Voucher.
Councillor Naish declared a pecuniary interest with respect to Pages 13 and 14 of the Accounts Payable Voucher. 3.
Delegations - nil
Public Meeting Resolution No. 2011-25-02
Moved by Deputy Mayor Tmlin Seconded by Councillor McDougall THAT a public meeting be held to discuss planning matters related to: Carried. Proposed Community Improvement Plan for Verona.
.
(a)
Community Improvement Plan - Verona
Lindsay Mills provided an outline of the process to date with regard to the draft community improvement plan for Verona. Mike Keene of FoTcnn Consultants reviewed the draft plan and outlined
the community engagement, the funding programs and the implementation of the CIP and explained the sue classifications of the funding programs. He noted that an applicant can only apply for two of the four grant programs and can also apply for relief from the application fees. He also noted that the maximum grant is $2500.00 whether one applies for 1 or 2 programs and that eligible costs cannot be duplicated.
Councillor Vandewal asked if there would be provisions included for default on loans. He also asked if the money flow would be within 30 days. Mike Keene confirmed that a loan will be a legal document and that most of the work will be done up front. He noted that the payment of invoices will be dependent on the township staff work load.
Minutes of Council
2
July 5th, 2011 Councillor York asked what the timeframe for the payback of these loans would be.
Mike Keene suggested that five years would be appropriate however he recognized that this would be a Council decision.
Wayne Orr stated that default of a loan could be placed on the property taxes.
Councillor McDougall felt the five year loan amortization should be adjusted to four years to reflect the term of the present Council. Mike Keene commented that the loan would be a binding legal document with the municipality and did not necessarily need to represent any specific time frame.
Councillor Naish asked if South Frontenac staff will be responsible for the administration of these loans.
Wayne Orr confirmed that staff will be administering the program. There were no comments from the public. Resolution No. 2011-25-03
Moved by Councillor McDougall Seconded by Deputy Mayor Tinlin
THAT an opportunity having been provided to discuss planning matters, Carried.
that the public meeting be closed. Resolution No. 2011-25-04
Moved by Deputy Mayor Tinlin Seconded by Councillor McDougaU th
THAT Council receives the Planning Report dated June 30m, 2011 for information and consider all comments received at the public meeting on th Carried. July 5m, 2011. 5.
Approval of Minutes
(a) Committee of the Whole Meeting
Councillor Robinson referred to Page 5 of the minutes and noted that he has not yet received the MDS calculation information.
Lindsay Mills agreed to provide Councillor Robinson with the information after the meeting. Resolution No. 2011-25-05
Moved by Councillor McPhail Seconded by Councillor York th
THAT the mmutes of June 141", 2011 Committee of the Whole meeting be Carried. approved. (b) Council Meeting Resolution No. 2011-25-06
Moved by Councillor McPhail Seconded by Councillor York
THAT the minutes of the June 21st, 2011 Council meeting be approved. Carried. 6.
Business Arising from the Minutes
Minutes of Council
3
July 5A 2011 (a)
Parks Maintenance
Wayne Orr circulated a report to Council with regard to the concerns expressed by Percy Snider with regard to parks maintenance. 7.
Reports Requiring Action
(a)
Accounts Resolution No. 2011-25-07
Moved by Councillor McPhail Seconded by Councillor York THAT Council approves the payment of the Accounts Payable Voucher th
dated June 30ln, 2011 in the amount of $1,014,980.87. (b)
Carried.
Report from Lindsay Mills, Planner, re: Review of Application for Zoning By-law Amendment Z-ll/04, Concession IV, Part of Lot 4, Portland District (See By-law 2011-24)
Lindsay Mills reviewed with Council the public meeting held on April 19 and that By-law 2011-24 had been given first and second reading. However given the public concerns expressed over this use. Council considered an alternative proposal to permit the use by way of a temporary use by-law. He noted that there should not be two by-laws in effect for the same property and therefore recommended denial of this by-law so that CouncU can move
forward with the temporary use by-law. Councillor Stowe asked if the property owner has applied for the temporary use by-law. Mr. Mills confirmed that Mr. Day has made application.
Councillor Vandewal asked if the temporary use by-law will be presented at nd the August 2 meeting. nd
Wayne Orr stated that a public meeting will be held on August 2 for the temporary use by-law and that from a staff perspective that all the paper nd work is ready for the August 2 meeting.
Deputy Mayor Tinlin and Councillor McDougall agreed with the Planner’s recommendation to deny the third reading on By-law 2011-24 so that this process can move forward. Mayor Davison felt that there has been an opportunity for the owner to address the safeguards suggested.
(c) Report from Lindsay Mills, Planner, re: Review of Application for Zoning By-law Amendment in Part Lot 35, Concession VII & VIII, Bedford District (See By-law 2011-41)
Lindsay Mills referred to his report and reminded Council that the public
meeting for this rezoning was held on June 21st. This application would rezone an approximate forty acre portion of land from (RU) Rural Zone to Limited Service Residential-Waterfront (RLSW) as a condition of four consent applications to create three new waterfront lots and to expand the size of an existing waterfront lot. There wiU also be an easement created and a well constructed private lane. He explained that the Rideau Valley Conservation Authority requested a 45 metres setback due to the steep slopes and exposed bedrock to prevent erosion and run off into the lake.
th
Minutes of Council
4
th
July 5m, 2011
Councillor Stowe asked if there will be specific setbacks identified in this zone.
Lindsay Mills confirmed that there will be special zoning for these lots. (d) Report from Wayne Orr, Chief Administrative Officer, re: Livestock Valuations
(See By-law 2011-42) Wayne Orr noted that in an effort to stream line council agendas the
Corporate Services Committee discussed the opportunity to delegate the approval of livestock claims to the CAO/Clerk. (e)
Report from Ashley Brown, Recreation Coordinator, re: Verona Cattail Festival
Wayne Orr referred to the report and the request for road closure for the Verona Cattail Festival from August 5 to 7
th
th
.
Councillor Stowe noted that the request was actually being made by the Verona Community Association and not the Verona Lions Club as the report indicated. Resolution No. 2011-25-08
Moved by Councillor McPhail Seconded by Councillor York THAT Council approves the following items requested by the Verona Community Association for the Verona Cattail Festival to be held from th
Augusts1" to 7
th »
a) Road closure on Carieton Drive on Sunday for the Soap Box Derby from 1:00 to 3:00 p.m.
b) Open the barrier on Verona Street and close Road 38 for the parade on Carried. Saturday morning 10:00 to 10:30 a.m. (f)
Report from Mark Scgsworth, Public Works Manager, re: Tender #2011-07 Purchase of 2011 Model Wheel Excavator
Wayne Orr referred to this report noting that this was re-tcndered and the recommendation is to accept the lowest bid. Councillor Vandewal asked ifNortrax was a John Deere supplier. Councillor Robinson noted that there was a very small difference between
the lowest bids with the other supplier offering a better trade in allowance. Resolution No. 2011-25-09
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT Council approves the bid of Nortrax for the supply of 2011 Model Wheel Leader complete with Pallet Forks, Bucket, Auto-Greasing System, and Hydraulic Angle Broom for a total, excluding taxes of $139,798.00. Carried.
By-laws Resolution No: 2011-25-10
Moved by Councillor Robinson Seconded by Councillor Stowe THAT the following by-laws be given first and second reading: . .
By-law 2011-41 By-law 2011-42
Carried.
Minutes of Council
5
th
July 5m 2011
(a) By-law 2011-24
Mayor Davison requested a recorded vote on the following resolution. Resolution No. 2011-25-11
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT By-law 2011-24, being a by-law to amend By-law 2003-75, as
amended, to rezone lands from Rural (RU) Zone to Special Rural (RU-47) Zone, Part Lot 4, Concession FV, District of Portland, be read a third Defeated. time, signed and sealed. RECORDED VOTES YES NO
J. McDougall
^
A. McPhail C. Naish
^
B. Robinson
(b)
YES
ABSTAIN
^ ^
NO
R. Vandewal
^ ^ ^
L. York G. Davison
^ ^
D. Stowe M. Tinlin
ABSTAIN
By-law 2011-41
Lindsay Mills circulated an amended version of this by-law to Council for their consideration. The amended version imposed a 70 metre setback from the lake for one of the lots and a 50 metre setback for the other two new
lots. These special setbacks were a requirement of the Conservation Authority at the consent stage. Resolution No. 2011-25-12
Moved by Councillor Robinson Seconded by Councillor Stowe THAT By-law 2011-41, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Rural (RU) Zone to Limited Service
Residential-Waterfront Zone (RSLW) Zone; Special Lunited Service Residential-Waterfront Zone (RSLW-82) and Special Limited Service Residential Waterfront, Part Lot 35, Concession VII and VUI, District Carried. of Bedford, be read a third time, signed and sealed. (c)
By-law 2011-42
The third and final reading of this by-law will take place at the August 2 meeting. 9.
Reports for Information
(a)
Wayne Orr, Chief Administrative Officer, re: Dog Tags Wayne Orr referred to his report with regard to door to door sales of dog tags for those dog owners who have not yet licensed their pet. Councillor Stowe asked if residents are informed of the costs associated
with dog tag fees and return to owner fees. Councillor York questioned the cost effectiveness of this process. Councillor Naish did not support this issue and asked about cats and
chickens. He felt the township should be prepared to enforce every by-law. Wayne Orr explained that Frontenac Municipal Law Enforcement will be charging $10.00 for every tag they sell. This is part of the follow up process for those who are negligent in purchasing tags and is reflected in the licensing By-law #2001-66.
nd
Minutes of Council
6
th
July 5m, 2011
Councillor Vandewal asked if mileage will be charged over and above the $10.00 commission.
Councillor Stowe noted that the township does not license cats or chickens. (b)
Wayne Orr, Chief Administrative Officer, re: Strategic Planning th
Wayne Orr noted that further to his report and the August 16 date for a strategic planning session, the Ministry of Municipal Affairs and Housing
have just notified the township that they will not be available on this date as they will be focusing on the provincial election and will not be able to meet until after the October election.
Wayne Orr sought direction from Council on how they wished to proceed with the strategic planning process. He has put in an inquiry with 8020 Inc
for pricing as an alternative recognizing that there has not been any funds budgeted this year for this purpose. Mayor Davison noted that the first two weeks of October and November will not be available due to hunting season.
Deputy Mayor Tinlin felt the Chief Administrative Officer should be authorized to proceed and urged Council to move forward with the process. Councillor McDougall also felt this process should be moving forward as soon as possible. (c) Architect Process Update
Wayne Orr informed Council that there will be a design consultation th meeting held on July 15 at 1:30 p.m. TMs will be an opportunity for Council to provide input on changes to the Council Chambers.
The final design consultation is scheduled for Thursday, July 21st. (d)
Mayor Davison reminded Council of the opening of the Sydenham Branch th
Library on Monday, July 11 at 10:00 a.m.
Wayne Orr noted that the official grand opening and ribbon cutting will th take place on September 19 , 2011. 10.
Information Items
Wayne Orr noted that agenda items 10 (a), (b), (c), (f) and (g) acknowledge the resolution of South Frontenac requesting limiting the manufacturing and packaging to products that can be recycled. (a) Carol Watson, Clerk, Township of Southgate, re: support for South Frontenac’s resolution regarding recyclable products (b)
Deborah Tonelli, Clerk Administrator, Municipality of Huron Shores, re: support for South Frontenac’s resolution regarding recyclable products
(c) Fran I .Urbshott, Adnunistrator/Clerk-Treasurer, Township of Adelaide Metcalfe, re: support for South Frontenac’s resolution regarding recyclable products (d)
Stephen P. Kaegi, (Jtiiet Admmistrative Ufflcer/Clerk, Township ofCarling, re: request for resolution endorsement for financial support to the Town of Slave Lake, Alberta
Minutes of Council
7
July 5th, 2011 (e)
Deborah Defoe, Chief Librarian/Chief Executive Officer, Kingston Frontenac PubUc Library, re: request that the Verona Project identified in the KFPL Branch Services Master Plan be included in South Frontenac’s
10 year Capital Plan Wayne Orr noted the thank you from the Kingston Frontenac Public Library and a request to recognize additional space requirements in our long term capital planning for a facility in Verona. (f)
Sandra J. Morin, Secretary-Treasurer, Township of Papineau-Camcron, re: support for South Frontenac’s resolution regarding recycling products
(g)
Linda Ringler, Clerk-Treasurer, Township of Chisholm, re: non- support of South Frontenac’s resolution regarding recycling products
(h)
Gaye Bcckwith, re. Beaver trapping Councillor Vandewal recognized the alternatives however he noted that some areas are prone to repetitive Hooding due to beavers. Councillor McDougall questioned the process for responding to these types of correspondence.
New Business
(a)
Councillor Robinson voiced concerns about garbage pick up in township parks.
It was noted that the contracts provide for garbage pick up twice a week. Wayne Orr commented that District Recreation chairpersons were given the contact information for the contractors when problems arise or during the absence of the Recreation Coordinator. He agreed to submit the
information to the district chairpersons. Councillor McDougall stated that he was not sure that the process was clear
on how to deal with these types of issues. (b)
Councillor Stowe referred to a call from a constituent who experienced difficulty with Frontenac Municipal Law Enforcement responding to their concerns.
It was clarified that the difficulty in this case was that the caller’s message was not clear since they were using a cell phone and it had been difficult to decipher the call. (d)
Councillor Vandewal asked for an update on the status of the medical clinic in Verona.
Wayne Orr explained that the closing date has been extended to October th' 30 , but otherwise everything is on track. 12. Committee Meeting Minutes Councillor McDougall questioned the Loughborough Recreation minutes indicating that a member was obtaining prices for a project. He wanted to ensure that these projects will be tendered out.
It was noted that the pricing was only being done to determine what the
possible costs of certain projects might be for future budgeting purposes. Resolution No. 2011-25-13
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT Council receives the Committee minutes of various Township th Committees of Council as presented at the July 5 , 2011 meeting:
Minutes of Council
8
fh
July 5m 2011
Minutes of the Loughborough District Parks and Recreation Committee
.
th
meeting held May 30m, 2011 .
2011 13.
th
Minutes of the Corporate Services Committee meeting held May 11 , Carried.
In Camera Resolution No. 2011-25-14
Moved by Councillor Vandewal Seconded by Councillor Naish th
THAT the Council meeting of July 5 , 2011 move in-camera to discuss matters related to personnel, property matters and litigation. Carried. Resolution No. 2011-25-15
Moved by Councillor Naish
Seconded by Councillor Vandewal th
THAT the Council meeting of July 5 ,2011 move out ofin-camera. Carried.
- Confirmatory By-law Resolution No. 2011-25-16
Moved by Councillor Vandewal Seconded by Councillor Naish
THAT By-law 2011-43, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and th
Carried.
second reading this 5 day of July, 2011. Resolution No: 2011-25-17
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT By-law 2011-43, be read a third time, signed and sealed tUs 5In of Carried.
July, 2011. 15. Adjournment Resolution No. 2011-25-18
IVloved by Councillor Vandewal Seconded by Councillor Naish th
THAT the Council meeting of July 5IU, 2011 be adjoum^a^ 8:28.m. Carried.
^^ ayor
A ^
ClerK=
.
istrator
th
