Body: Council Type: Minutes Meeting: Regular Date: July 6, 2010 Collection: Council Minutes Municipality: South Frontenac
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Muiutes of Council
July 6th, 2010
Meeting No. 23 Time: 7:00 p.m. Location: Sydenham Present:
Mayor,
Gary Davison
Councillors,
John Fillion David Hahn Jim Hicks
Allan McPhaiI Bill Robinson Del Stowe Ron Vandewal Absent: Staff:
Larry York
Wayne Orr, Clerk-Administrator; Mark Segsworth, Public Works Manager; Lindsay Mills, Planning Coordinator; Angela Maddocks, Confidential Secretary
Call to Order
Resolution No. 2010-23-01
Moved by Allan McPhaiI
Seconded by Jim Hicks
THAT the Council meeting of July 6th, 2010 be convened at 7:00 p.m. Carried. 2.
Declarations of Pecuniary Interest
Bill Robinson declared a pecuniary interest with respect to Page 27 of the Accounts Payable Voucher. 3.
Delegations - nil
Public Meeting Resolution No. 2010-23-02
Moved by Jim Hicks
Seconded by Allan McPhail
THAT a public meeting be held to discuss planning matters related to: . Zoning By-law Amendment Z-10/11, Concession I, Lot 10, District of Storrington - Heska
. Zoning By-law Amendment Z-10/013, Concession VI, Part Lot 15, Carried. District of Storrington - Serre (Williams) (a)
Zoning By-law Amendment Z-10/11, Concession 1, Lot 10, District of Storrington - Heska
Lindsay Mills explained that his recommendation is to give first and second reading to a zoning by-law amendment that would rezone a 2.07 acre parcel of land from Special Rural (RU-4) Zone to Residential (R) Zone to apply to an existing lot within a subdivision which was not originally intended to be developed for residential use. He noted that this lot is almost double the size
of the other lots within the subdivision and there is an existing shed and
workshop on this property which are permitted outright in the present RU-4
Zoning, however once the “RM zone is placed on the land the existing buildings become illegal for the reason that neither one of them is a residential dwelling. He noted that he has discussed this with the owner and
the builder and they will soon be in a position to make a decision on the future status of these buildings.
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July 6th, 2010
Del Stowe asked if there was a special zoning to allow these structures temporary uses.
^?laJ ^i^sJ^P?-n-?ed_<?.at the aPPlicant isln favour of deferring the third
^d^ °_f_tbis. by~lawuntil a decision is made on the existing buildings. He
felt this was the simplest way to address this and not have a complicated special zone.
Linda Braithwaite who lives on Lot 28 of the subdivision was concerned
?-°-^!-ttle^existin8 structures- She was not against the rezoning if a single
family dwelling is to be constructed, but was concerned with the two existing
structures as she felt they are fallmg apart. She was also concerned with the fencing and the levelling of trees.
Jim Hicks asked about the existing buildings and the enforcement of the property standards by-law.
Lindsay Mills stated that if the buildings were not structurally sound they
would be ordered to be demolished.
Ron Vandewal stated that property standards complaints must be in writing. Allan McPhaiI questioned the present uses. He was concerned with the
residential use and the potential for large lot and future potential for rezoumg for industrial use.
Ron Vandewal commented that another owner could apply for rezoning. Linda Braithwaite stated that she has no problem if the buildings are removed as she felt the buildings are in bad shape with holes in the roof and walls.
David Hahn felt there were two alternatives, one to remove the buildings or the second alternative is not to rezone until the primary structure is built. Lindsay Mills stated that the owner has a possible buyer in place. (b) Zoning By-law Amendment Z-10/13, Concession VI, Part Lot 15, District of Storrington - Serre (Williams)
Lindsay Mills explained that this amendment would rezone an 18 acre parcel of land from Rural (RU) Zone to a Special Rural Industrial Zone to permit a research facility use as well as a residential dwelling, the new lot will have the house on it with the retained portion having the barn. Mr. Mills further explained that this rezoning is for two reasons, the first being that the new
residential lot would not be permitted to be created so close to the large
barn structure and while the retained portion remains zoned Rural which permits agriculture uses, the barn can be used to house livestock and to
facilitate farming of the 18 acre lot. Under the MDS guidelines, no new
residential lot is permitted to be created in proximity to such farming structures so the rezoning application would change the zone of the
agricultural property to allow the structure to be used as a research facility
with some product assembly and not for agricultural purposes.
Ron Vandewal noted that there would be enough room to house animals and questioned if they were permitted or not.
Jim Hicks referred to a similar situation in Inverary and that there are now
10 cows on this property. He also questioned the use of any chemicals.
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July 6th, 2010
Lindsay Mills stated that the existing agriculture use was allowed to continue m the case in Inverary but added that it was quite a different situation than this one.
David Hatm fclt that the “special rural mdustriaF has very limited permitted uses.
Lindsay Mills referred to 5.20 and 5.21 of the zoning by-law which addresses
prohibited uses such as hazardous waste and obnoxious uses such as odours, gas and fumes.
Allan McPhail referred to the lot with the barn on it and the MDS calculation.
Lindsay MiUs confirmed that the MDS2 would apply if the owner of the lot with the barn wanted to use it for agriculture. The MDS2 calculation would not allow agricultural animals.
Janet Ross was_conceraed with the uses and possible effects on water quality and quantity. She questioned the limits of this restricted zone.
Lindsay Mills responded that if the owner wanted to make any changes to the zoning they would have to reapply to rezone and another public meeting
would be necessary. He noted that the lot is heavily treed.
Beatrice Norton was concerned with the possible increase in traffic How as there are lots of heavy trucks already using this road.
Mr. Williams, an electrical engineer, explained that there will be no heavy
equipment used. He does some soldering, but noted that he is in the semiproduction stage with low emissions.
Another resident concerned about pollution felt there should be an environmental study completed and thought the applicant should have approval from the Rideau Canal.
Mayor Davison felt this property was along way from the water. Lindsay Mills estimated that it was 1000 feet from the waterway. Sarah Barber was concerned about the impact of the activities of subsequent owners. She wondered if assembly could include any type of manufacturing in the future as she felt there is a potential to increase.
Lindsay Mills confirmed that the zoning will stay the same as well as the permitted uses. He stated that assembly is accessory to the permitted uses but heavy equipment assembly is not permitted and that the uses are very restrictive.
Connie Leighton referred to the “for sale” sign on the house and wondered if the applicant will be building on the retained parcel. Ron Vandewal confirmed with the Planner that they owner can build a house on the retained parcel.
David Hahn commented that if the applicant is trying to keep the barn as long as possible on this scale he felt that this would have a benign impact. He asked if there was any limitation on the scale of assembly. Lindsay Mills stated that the building is already big but suggested that the size could be amended on the by-law and be limited to a specific size.
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John Fillion felt they could build a house and keep the barn as he felt that
cottage industry is allowable in this case and referred to a similar situation nearby.
Lindsay Mills explained that a special zone was needed to create a new lot.
He stated that the Ministry of Agriculture and Food recognizes that the 18 acre lot can be used for agriculture purposes and has the potential to be farmed.
Ken Jackson asked if the owner could build a house there.
Lindsay Mills confirmed that the building will no longer be a barn as the
rezoning will not allow an agriculture use confirmed that a house can be built on the retained lot.
Ron Vandewal felt this zoning was very site specific and if any major changes are needed, it will have to come back for rezoning again. Del Stowe questioned restricting the building size and wondered if the owner could build another accessory building. Lindsay Mills stated that the industrial use is limited to a certain size. Resolution No. 2010-23-03
Moved by Allan McPhail
Seconded by Jim Hicks
THAT an opportunity having been provided to discuss planning matters, the public meeting be adjourned.
Approval of Minutes
(a)
Committee of the Whole Resolution No. 2010-23-04
Moved by Allan McPhail
Carried.
Seconded by Jim Hicks
THAT the Committee of the Whole meeting minutes of June 8th, 2010 be approved. (b)
Carried.
Council Minutes
Resolution No. 2010-23-05
Moved by Allan McPhail
Seconded by Jim Hicks
That the Council meeting minutes of June 15th, 2010 be approved. Carried.
(*0
Committee of the Whole Resolution No. 2010-23-06
Moved by Jim Hicks
Seconded by Allan McPhaiI
That the Committee of the Whole meeting minutes of June 22nd, 2010 be approved.
Carried.
Business Arising
(a)
Gayla McDonaId, Clerk/Manager of Administration and Economic
Development, Town of New Tecumseth, re: request for resolution endorsement concerning the Harmonized Sales Tax
Wayne Orr referred to the request to have this item brought forward.
a
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July 6th, 2010
Ron Vandewal noted that the HST will affect ice rental at the arena. Resolution No. 2010-23-07
Moved by Jim Hicks
Seconded by Allan McPhail
That Council endorses the resolution passed by the Town of New Tecumseth
requesting that the Province of Ontario consider exempting children’s recreation programs from the HST in order that Ontario families can afford to participate in athletic and recreation programs in their communities.
Carried.
- Reports Requiring Action (a)
Accounts
Resolution No. 2010-23-08
Moved by AUan McPhail
Seconded by Jim Hicks
THAT Councilth,approve the payment of the Accounts Payable Voucher dated June 30tnl 2010 in the amount of $3,603,209.56.
(b)
Carried.
Livestock Valuations Resolution No. 2010-23-09
Moved by Jim Hicks
Seconded by Allan McPhail
THAT subject to the completion of the required affidavit, that Council approve the following livestock valuation: 1.
NAME
AMOUNT
LIVESTOCK
Percy Snider
$ 475.00
One Miniature Horse Carried.
(c)
Susan Beckel, Deputy Clerk, County of Frontenac, re: County Green Energy Task Force request to support microFIT projects Ron Vandewal stated that each township is already looking into these projects and now it seems the county is taking over. He suggested that the County could apply for funding.
Allan McPhail questioned the advantage of this request. David Hahn explained that the some townships are slower off the mark with green energy incentives and this is simply an offer to assist the townships
with a template for RFP’s which would save some administrative time.
Allan McPhaU felt this should not stop South Frontenac’s incentive and that we should proceed with our plans. John Fillion cautioned working with the county. Del Stowe asked if the county will pay for the installations.
David Hahn assumed that South Frontenac will pay for and get the benefits from their own projects. He explained that the task force only developed this to give administrative support however the townships do not have to use this template.
Ron Vandewal felt that each township could compile its own information. Wayne Orr stated that there have been three projects approved in the 2010 budget. He endorsed the county’s work on the RFP and stated that from his perspective this would be very helpful.
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July 6th, 2010
Del Stowe asked the CAO if having the county prepare the RFP would this be helpful to him.
Wayne Orr replied yes. John Filliou requested a recorded vote. Resolution No. 2010-23-10
Moved by Allan McPhail
Seconded by Jim Hicks
That Council adopts the recommendation of the Green Energy Task Force requesting that each of the four Townships and the County of Frontenac
^!.lsptT^p^r^!l^te^^ S)^^l:e^!?-!^ti^.e-!^msta1,1 at least onerooftop microFIT project in each of participating township and one in the County.
Defeated. RECORDED VOTES YES NO ABSTAIN J. FUUon D.Hahn J. Hicks A. McPhail
YES NO ABSTAIN B. Robinson D. Stowe R. Vandewal L. York G. Davison
Absent
-7
(d) Report from Lindsay Mills, Planning Coordinator, re: Review of Applications for Official Plan Amendment and Zoning By-law Amendment, Concession VII, Part of Lots 39 and 40, Storrmgton District - McCallum
Lindsay Mills explained that this is site specific to quarry building stones from the land. He noted that a public meeting for this application for an
Official Plan amendment was held on June 16, 2009 at which time Council had approved this amendment in principle. He explained that the stone is lifted from the ground to flatbed trucks. The stone is weathered limestone
similar to what has been used in the architecture of building in Kingston.
Mr. Mills explained that favourable comments have now been received from
the Ministry of Municipal Affairs and Housing on this application. There have been no objections to the application however one concerned neighbour has asked to be notified of any decisions. Ron Vandewal commented on the timely process mvolved in this application.
(e) Report from Lindsay MiUs, Planning Coordinator, re: Proposed Temporary Use By-law- Concession 3, Part Lot 19, Bedford District - Rider
Lindsay Mills referred to the Committee of the Whole meeting of June 8th, 2010 and a proposal from Planning staff that whereby the deck may be allowed to remain by using a temporary use by-law. This would allow the owner to keep the deck for a period of three years or until it is no longer
needed by Harry Rider at which time the deck must be removed. The
owner constructed the illegal deck to accommodate his handicapped father. Mr. Mills stated that part of the recommendation is a security deposit of $2500.00 which would be refunded once the offending structure is removed. Bill Robmson felt that Council had gone through this at the Committee of the Whole meeting and he was against the security deposit. He felt the deck would be torn down in an hour and that this was slamming those with a handicap.
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John FiUion referred to page 15 of the June 8”- Council meeting and his recommendation to check with the solicitor as to whether handicapped laws take precedent over the Planning Act.
Ron Vandewal referred to the newspaper and comments that had been printed. He referred to the Committee of the Whole minutes and his
^n^-!.?lo»fi^^isresp<?ct.to h.im .1?eing handicapped>but this has nothing to do with a handicapped situation.”
David Hahn felt the owner displayed disregard for the conditions of the
minor variance and if the owner had asked then there may have been some reconsideration of the situation. He felt that handicapped or not the rules
were still broken.
Bill Robinson felt the applicant was cooperating by moving the trailer back.
Lindsay Mills explained that the minor variance decision specified that no deck was permitted.
John Fillion suggested that the township should be checking with their solicitor regarding handicapped laws.
Del Stowe responded that guidelines for handicap are in the Building Code. John Fillion asked for a motion to defer this matter. Resolution No. 2010-23-11
Moved by John Fillion
Seconded by Bill Robinson
That Council defer decisions on Ryder until a legal opinion is obtained and clarification of the Building Code.
Defeated.
RECORDED VOTES YES NO ABSTAIN J. FUIion D.Hahn J. Hicks A. McPhail
YES NO ABSTAIN B. Robinson D. Stowe R. Vandewal L. York G. Davison
Absent
Bill Robinson asked that the resolution be amended to exclude the
requirement for a $2500.00 security deposit. Resolution No. 2010-23-12
Moved by Bill Robinson
Seconded by John Fillion
That Council remove the requirement for the $2500.00 security deposit. Defeated. RECORDED VOTES YES NO ABSTAIN J. FiUion D.Hahn J. Hicks A. McPhaU
^
^
YES NO ABSTAIN B. Robinson D. Stowe R. Vandewal L. York G. Davison
7 Absent
Allan McPhail questioned Lindsay Mills about the second bullet point of the resolution regarding building permit fees and penalties. He felt it was more appropriate to leave.
Lindsay Mills commented that the building department issues the fines and permit fees.
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July 6th, 2010
?.el sto7.e stated that other temporary use by-laws have been approved but the applicants came beforehand to ask permission. He asked if the owner has applied for another minor variance.
Lindsay Mills stated that the temporary use by-law is a planning tool and a
way to accommodate all parties.
RonVandewaI commented that through the regular process comments would have been received from the conservation authority and the health unit.
Resolution No. 2010-23-13
Moved by Jim Hicks
Seconded by Allan McPhail
That Council adopt the recommendations of the Planning Department with respect to Concession 3, Part Lot 19 Bedford District - Ryder as follows: .
.
That the owners be required to submit an application for a temporary
use by-law to permit the illegal structure for a three year period after which the structure must be removed or the by-law must be renewed That_a building permit be obtained for the deck and any penalties for the illegal construction be paid.
.
That a security deposit in the amount of $2500.00 be submitted to the
Township to be returned in full to the owners after the offending structure is removed .
That, if the temporary by-law is defeated, that the deck must be removed immediately.
Defeated.
RECORDED VOTES YES NO ABSTAIN J. Fillion D.Hahn J. Hicks A. McPhail
YES NO ABSTAIN B. Robinson D. Stowe R. Vandewal L. York G. Davison
Absent
Councillor Robinson asked the Chair if he could change his vote on the previous resolution. Mayor Davison denied Councillor Robinson to change his vote per the procedural by-law. Resolution No. 2010-23-14
Moved by David Hahn
Seconded by Del Stowe
That Council challenge the Chair’s ruling on the request of Councillor Robinson to alter his vote.
Defeated.
RECORDED VOTES YES NO ABSTAIN J. Fillion D.Hahn J. Hicks A. McPhail
YES NO ABSTAIN B. Robinson D. Stowe R. Vandewal L. York G. Davison
^
Absent
(f) Report from Lindsay Mills, Planning Coordinator, re: Zoning By-law
Amendment for Proposed Plan of Subdivision, Concession II, Part Lots 18 and 19, Storrington District - Tony Mafias
Lindsay Mills referred to his report. He noted that the lots along Perth
Road will be commercial while the lots in behind will be industrial lots. This will provide a range of uses to make businesses viable.
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July 6th, 2010
Jim Hicks asked if there will still be an environmental protection area for this property.
Lindsay Mills responded yes.
Del Stowe questioned the process for subdivision approval and felt the process was confusing.
Liudsay Mills explained that the township and the county have given draft plan approval and that the rezoning is one of the conditions of the subdivision approval.
Councillor Robinson left the meeting at 8:25 p.m.
(g) Report fromAnne Levac, Planning Assistant, re: Closing of Unopened Road Allowance, Concession 13 and Concession 14, Lot 16, Portland District
Lindsay Mills referred to the report and explained that the owners have applied to_sever off a lot from their property and according to information from the KFL&A Health Unit, the only appropriate location for a sewage system is on the road allowance. He explained that the applicant would be agreeable to a partial exchange of land whereby AIamo Lane would be surveyed to a width of 66 ft and deeded to the township and the road allowance would be closed and transferred to the applicants. There is a
section of the road allowance further to the west that ha. already been
closed. The owners would give the township the land south of the road allowance.
Jim Hicks asked if the road allowance leads to water and if it provides access for other properties.
Lindsay Mills explained that the road allowance does not lead to water and no access would be lost.
Ron Vandewal stated that he felt if the owners want to donate the land that
was okay however he felt the owners should still pay for the unopened road allowance.
Allan McPhail referred to Alamo Lane as a right of way that gives access and if the township accepted the property it would need to be brought up to township standards.
Lindsay Mills felt the applicant intends to provide a 66 foot width of land.
Allan McPhaiI felt there was more to the request that what the report indicates.
John Fillion asked if there were any objections from neighbours. Lindsay Mills stated that if there is no agreement from Council then the request goes no further.
Del Stowe was cautious about setting a precedent. David Hahn stated that this kind of trade had been done with owners of property in Bedford.
Ron Vandewal referred to David Hahn’s comments and felt that situation was different as the township wanted the road and this was a different circumstance.
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July 6th, 2010
Ron Vandewal suggested that an amendment be made to the resolution that
excludes any purchase of property by the township.
Resolution No. 2010-23-15
Moved by Ron Vandewal
Seconded by John Fillion
That the resolution regarding the request to close a portion of unopened road allowance be amended to exclude any purchase by the township. Carried.
RECORDED VOTES YES NO ABSTAIN J. Fillion D.Hahn J. Hicks A. McPhail
B. Robinson D. Stowe R. Vandewal L. York G. Davison
Resolution No. 2010-23-16 Moved by Allan McPhaU
YES NO ABSTAIN Absent
Absent
Seconded by Jim Hicks
That Council has no objections at this time to the request to close a portion of the unopened road allowance behveen Concessions 13 and 14, Lot 16, District of Portland as amended.
Carried.
(h) Report from Anne Levac, Planning Assistant, re: Closing of an Unopened
Road Allowance at the southwest end or Massassauga Road in Bedford
District
Lindsay Mills explained that this property is serving as a trail and if closed it would prohibit further use of the trail.
Mayor Davison stated that this was used as an old road.
Ron Vandewal felt that the applicant would have the potential for future severances if the township closed this road allowance and sold it.
David Hahn referred to previous Bedford Township to leave this road allowance open and he felt it made sense to leave open. A recorded vote was requested. Resolution No. 2010-23-17
Moved by Jim Hicks
Seconded by Allan McPhail
That Council has no objection at this time regarding the request to close a portion of the forced road in Concession 13, Lot 1, District of Bedford. Defeated. RECORDED VOTES YES NO ABSTAIN J. Fillion D.Haha J. Hicks A. McPhail
B. Robinson D. Stowe R. Vandewal L. York G. Davison
YES NO ABSTADM Absent
Absent
(i) Report from Mark Segsworth, Public Works Manager, re: Tender 2010-06
- Screened Winter Sanding Tender
Mark Segsworth referred to his report. He stated that the tender closed on th
June 30 . He noted that the quantity is significantly less as there is still a lot of sand piled.
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July 6th, 2010
Resolution No. 2010-23-18
Moved by Allan McPhaiI
Seconded by Jim Hicks
^?l?tLc^^li^!pf°^^ ^i^oLN^Z^O^ll^ojn^I_d’for the supp.]ly of the TownsMp’s Winter Sand to Bedford aud PiccadUly garages in the amount, excluding HST of $70350.00 and by Keyes Sand and Stone for the
supply of the Township’s Winter Sand to the Keeley Road garage in the amount, excluding HST of $95,875.00. U)
Carried.
Report from Mark Segsworth, Public Works Manager, re: Portland Patrol Yard Improvements
Ma^Segsworth referred to the report he presented to council in the spring of 20008 with regard to salt management and that all patrol yards require a
storm management pond for run-off. He stated that they have revisited their approach and the Keeley Road yard is the model with which they would like to move forward with for all patrol yards as there is no salt handled outside
of the structure. He explaiued that there are five facilities used during the
winter and that the east side of the township it is over serviced and underserviced in the west. He noted that there is just a dirt floor in one of the buildings in the Portland yard and there is a need to enhance the versatility of the Portland yard.
Ron Vandewal questioned the potential for expansion in the future as there is not much land.
Mark Segsworth responded that there is a potential to expand but more of a need to look at better utilization.
Ron Vandewal questioned the closing of the Piccadilly yard and if improvements will be made to Storrington.
Mark Segsworth responded that Piccadilly yard only serves Road 38 and Westport Road. He felt that the Piccadilly yard could be an ideal location for other uses.
John Fillion felt the $20,000.00 was high and that the Technical Assistant position could be utilized more.
Mark Segsworth stated that the Technical Assistant does not have all the skill sets for all of the projects.
Allan McPhail referred to the cost for the design. He questioned if it was being suggested that the Piccadilly yard be sold and if that was the case he wanted to see an analysis for this.
Mark Segsworth responded that the Piccadilly yard is only used 4 months of the year and it is not a valuable asset as it is under utilized. Jim Hicks asked where the contractor who looks at Road 38 would be stationed out of.
Mark Segsworth responded that the contractor would work out of the Portland yard. He reiterated that the dirt floor needs to be addressed in the one structure.
Ron Vandewal asked if this money would come from the Federal Gas Tax.
Mark Segsworth confirmed that gas tax money would be used and that they are trying to duplicate the Keeley Road yard. He stated that they are
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July 6th, 2010
looking at phased in construction and adjoining the existing storage building and better utilize the existing dome.
David Hahn stated that the design costs are not just for a concrete floor but
mcl"des addition to the three bay garage and to duplicate the Keeley yard
He questioned the amount of available gas tax fund to do the design and construction.
John Fillion asked if the gas tax money has to be used for designing. Mark Segsworth stated that the gas tax money is mtended to address environmental exposure issues. John Fillion requested a recorded vote. Resolution No. 2010-23-19
Moved by Jim Hicks
Seconded by Allan McPhail
That Council approves the proposal ol J. 1. Watson & Associates for the
design and tender preparation of an equipment storage facility at the
Portland Patrol yard in the amount of $20,000.00
Carried.
RECORDED VOTES YES NO ABSTAIN J. Fillion D. Hahn J. Hicks A. McPhail
-?
YES NO ABSTAIN B. Robinson D. Stowe R. Vandewal L. York G. Davison
^ Absent
(k) Report from Mark Segsworth, Public Works Manager, re: Tender #2010-08
- Pavement Rehabilitation Tender
Mark Segsworth referred to his report.
Ron Vandewal asked if pavement overlay will be used similar to Sydenham Road.
Mark Segsworth explained that an imported aggregate will be used with
skid resistance which is more expensive that what was used on Sydenham Road.
Resolution No. 2010-23-20
Moved by Ron Vandewal
Seconded by John Fillion
That Council approves the bid of Cruickshank Construction Limited for the
supply and application of the Township’s Pavement Preservation and Rehabilitation in the amount of $796,666.00 including all applicable taxes. Carried.
(1)
Report from Mark Segsworth, Public Works Manager, re: Rock Lake Bridge Rehabilitation
Mark Segsworth explained that Council approved the submission of G. D.
Jewell Engineering to uudertake the rehabilitation of Rock Lake Bridge and during their prelimmary designs it was determined that it would not be
possible to maintain one lane of traffic while the bridge was under construction. Since the width of the existing structure is substandard it has been determined that in order to undertake any rehabilitation work there is
a need for complete road closure. There is an option to widen the existing deck to allow one lane of traffic during the construction period which is estimated to cost an additional $20,000.00.
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July 6th, 2010
Ron Vandewal asked if it would be cheaper to put a culvert in. Mark Segsworth referred to the nature of the structure and the need for approvals from navigable waterways aud Fisheries and Oceans. These
agencies will have to look at the environmental impact. The volume of boat
traffic should also be cousidered.
David Hahn referred to Mitchell Creek and noted that there was no lane provided for traffic during the construction.
Mark Segsworth stated that currently this bridge is not meeting any standards.
David Hahn questioned the timeframe.
Mark Segsworth stated that it will take about two months plus several months for the approval process.
Allan McPhail asked if there would be a reallocation of government funding.
Mark Segsworth noted that this is a separate project from the Desert Lake Road project.
Ron Vandewal stated that he would not support this request. He was unaware that this project was being undertaken.
David Hahn agreed with Councillor Vandewal and asked what alternatives there may be.
Ron Vandewal asked if this bridge needs to be changed to two lanes.
Mark Segsworth noted that Mitchell Creek is too narrow and the wing plow has already done damage to it. Resolution No. 2010-23-21
Moved by John Fillion
Seconded by Ron Vandewal
That Council approves the increase to G.D. JeweU Engineering Inc. for engineering services for the redesign of Rock Lake Bridge to allow for one
lane of traffic during construction in the amount of $20,000.00 plus applicable taxes.
Deferred.
(m) Report from Wayne Orr, Clerk-Administrator, re: Support for Kawartha Lakes
Resolution No. 2010-23-22
Moved by Ron Vandewal
Seconded by John Fillion
That Council authorize a contribution of $500.00 to be paid to Kawartha Lakes in support of it’s legal defence fund; and
That Council supports the position of Kawartha Lakes by writing on the Premier of Ontario and the Minister of the Environment.
Carried.
RECORDED VOTES YES NO ABSTAIN J. Fillion D.Hahn J. Hicks
B. Robinson D. Stowe R. Vandewal
YES NO ABSTAIN Absent
^
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July 6th, 2010 A. McPhail
L. York G. Davison
Absent
(n) Report from Wayne Orr, Clerk-Administrator, re: Designation of Green Bay Heritage Cemetery as being of Cultural and Heritage Value (See By-law 2010-53)
^ ^po^t.f^onl wayne orr’ Clerk-Administrator, re: Part 8 Sewage System Administration Wayne Orr reported that while the County receives its share of revenue from offences they have no indication of how much is attributable to Part 8 fines.
Ron Vandewal felt there is a need to train the current inspectors for sewage systems.
John Fillioa felt the township should have these records on file and that the
fees were outrageous as it takes less than an hour for an inspection.
Del Stowe stated that if the third building inspector was trained to inspect ^pti^ystems there would be a need for a fourth inspector for regular building inspections.
Ron Vandewal noted that while we do not have a choice with the Health
Unit he felt the township should look into training.
David Hahn commented that there is a lot of overhead costs to run this type of program.
Allan McPhail stated that he supported the resolution however he was also supportive of having existing staff trained. Resolution No. 2010-23-23
Moved by John FUlion
Seconded by Ron Vandewal
That Council direct the Mayor and the CAO to sign the contract with KFL &_ A Public Health for the provision of Part 8 Sewage System Administration, under the Ontario Building Code and that prior to sign off, that paragraph 8 be excluded from the agreement.
Carried.
(p) Report from Wayne Orr, Clerk-Administrator, re: Rideau Valley Conservation Authority - Governance Feedback
David Hahn stated that he had served on the RVCA for a number of years and understood Larry York’s concerns with travelling to meetings and the opportunities for input. He felt that the “status quo” was difficult enough to meet.
Ron Vandewal wondered if the RVCA has ever considered rotating the meetings. Resolution No. 2010-23-24
Moved by Ron Vandewal
Seconded by John Fillion
That Council direct the CAO to advise the RVCA that the Township of
South Frontenac is in favour of Option # 1 as presented in the th correspondence of April 12m, 2010.
Defeated
RECORDED VOTES
YES | NO i ABSTAIN
YES | NO | ABSTAIN
Minutes of Council
15
July 6th, 2010 J. FUlion D.Hahn J. Hicks A. McPhail
B. Robinson D. Stowe R. Vandewal L. York G. Davison
Absent
Absent
^
(q) Report from Angela Maddocks, Confidential Secretary, re: Chief Administrative Officer - Performance Review
Mayor Davison stated that Wayne Orr has done an outstanding job considering he had no previous municipal experience. He noted that comments received with respect to his performance were mainly favourable and commended Mr. Orr. Resolution No. 2010-23-25
Moved by John Fillion
Seconded by Ron Vandewal
Whereas Council has completed the performance evaluation process with respect to the Chief Administrative Officer and it has been determined that
Mr- Wayne Orr has received a favourable review. Council hereby confirms
!?at-^y^e orr? chief Admmistrative Officer has successfully completed the probationary period as defined in his letter of acceptance. Carried. 8.
By-laws Resolution No. 2010-23-26
Moved by Ron Vandewal
Seconded by John Fillion
THAT the following by-laws be given first and second reading: . . . . .
By-law 2010-49 By-law 2010-50 By-law 2010-51
By-law 2010-52 By-law 2010-53
Carried.
(a) By-law 2010-49 Resolution No. 2010-23-27
Moved by John Fillion
Seconded by Ron Vandewal
THAT By-law 2010-49, being a by-law to amend By-law 2000-85, the Official plan for the Township of South Frontenac, as amended, to change the designation on Schedule “A” Land Use Plan as it relates to Part Lots 39 and
4, Concession VII, district of Storrington, be read a third time, signed and sealed.
Carried.
(c) By-law 2010-51 Resolution No. 2010-23-28
Moved by Ron Vandewal
Seconded by Del Stowe
THAT By-law 2010-51, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Rural (R) Zone to Special Industrial (RI-9) Zone, Part Lot 15, Concession VI, District of Storrmgton, be read a third
time, signed and sealed.
Carried.
(d) By-law 2010-52 Resolution No. 2010-23-29
Moved by Ron Vandewal
Seconded by Del Stowe
Mmutes of Council
16
July 6th, 2010
THA^ By-law 2010-51, being a by-law to amend By-law 2003-75, amended^ rezone lands fro» Special Urban Residential-First Density Zone (UR1-2) Zone and Environmental Protection (EP-5) Zone to Special Urban Commereial^UC-21) Zone^ Special Urban Industrial (UI-5) Zone- and
Monmental prutection <EP)zone.p^ ^ 18 and i9, Conc^nH: District of Storrington, be read a third time, signed and sealed.
Carried.
(e) By-law 2010-53 Resolution No. 2010-23-30
Moved by Del Stowe
Seconded by Ron Vandewal
THAT By-law 2010-53, being a by-law to designate the property know munic!pally as part Lot 22) concession 5 on Green Bay Road m the District of Bedford, Township of South Frontenac, referred to as the Green Bay
Heritage Cemetery as having cultural and heritage value, be read a third time signed and sealed.
Carried.
Resolution No. 2010-23-31
Moved by John Fillion
Seconded by Ron Vandewal
That Council extends the meeting of July 6th, 2010 beyond 10:00 p.m. Carried. 9.
Reports for Information
(a) Report from_Mark Segsworth, Public Works Manager, re: Garbage & Recycling Collection in Bedford
Mark Segsworth referred to his report with respect to information sessions for Bedford District.
Del Stowe asked if the actual costs will be emphasized.
Mark Segsworth clarified that the $100.00 charge does not cover the costs
for garbage and recycling and the rest was funded from reserves to balance the budget.
Del Stowe asked if September gives enough time for the construction of enough communal waste bins.
Mark Segsworth commented that the township will also subsidize bins that are constructed by others.
Mayor Davison agreed with this as lane association’s pay half the cost. David Hahn stated that the township ensures that the bins are placed in an appropriate location.
(b) Report from Mark Segsworth, Public Works Manager, re: Public MeetingPerth Road Operations Assessment
Mark Segsworth referred to the April 8th Committee of the Whole meeting
where Council was presented with the Perth Road Operations Assessment. He noted that the Buck Lake Association has arranged for the use of the Perth Road United Church Hall for a public meeting for users of the Perth Road corridor.
Alan McPHail requested a copy of the finalized report.
as
Minutes of Council July 6th, 2010
17
David Hahn commended Mark Segsworth on the signage at Buck Lake boat ramp .
(c) Report from Wayne Orr, Clerk Administrator, re: Costs Savings for Library Project
^^<L?irr.rel^r.red to,his rePort and the summary of the significant
changes_that will be implemented to achieve the $35,000.00 that had been over budget.
(d) Report from Alan Revill, Chief Building Official, re: Closing Old Files Jan Fillion commented that this report still does not address the timeframe which these old files wiU be closed. 10. Information Items (a)
South Frontenac Fire and Rescue - Perth Road Station #6 - Annual Fish
Fry-July 17,2010 (b)
Mrs. Angela Sharbot, Clerk/Economic Initiatives Administrator, Town of
Atikokan, re: request for resolution endorsement concerning utility
vehicles
ROD Vandewal wondered if South Frontenac will receive requests to allow utility vehicles.
(c)
J- w- Tiernay, Executive Director, Ontario Good Roads Association, re: Minimum Maintenance Standards
Ron Vandewal requested that this item be brought forward to the next meeting.
- New Business
(a) Jim Hicks asked the Public Works Manager about previous requests he made
concerning snowploughing contracts and what appeared to be inconsistencies
with the number of times charged in the same time frame between Portland and Storrington. The ploughing in question involved fire halls.
Mayor Davison suggested that Councillor Hicks should be asking the Fire Chief about this.
(b)
Jim Hicks asked the Public Works Manager about private contractors using township sand.
Mark Segsworth responded that he thought he had previously answered that question. He stated that the township has sold sand to private contractors.
Jim Hicks stated that he knew of two other contractors who used township sand for their own private contracts.
Mark Segsworth stated that more resources are needed to provide this kind of tracking.
Del Stowe felt that there are private contractors who are contracted by the township who use the remainder of salt in their trucks to do private lanes under their own contracts once they have completed township roads. (c)
Jim Hicks asked for a report on Lead Hands awarding contracts over $5000.00 with specific reference to work completed in Storrington District.
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in
Minutes of Council
18
July 6th, 2010
John Filiionexplained the circumstances around work that was done at the
entrance h. the Cemete^ and stated that this .as partly his fault. It had been
estimated that this would cost behveen $1500.00 and $2000.00 and since the township did not have the time to complete the work that Larmon’s dYdit'.
Jim Hicks felt that even if $1500.00 was spent there should have been two quotes; he felt there was no accountability.
(d)
Jim Hicks asked Wayne Orr about the status of the phone lines for the Storringfon Centre and the reduction of costs.
Wayne Orr responded that the savings referenced are based on the caucellation of previous 9-1-1 numbers. He reported that not all of these
savings were for Storrington but across various locations.
Jim Hicks felt the township was still spendmg too much on phone systems. (e) Allan McPhaU asked about the status of the Desert Lake Road project. Mark Segsworth responded that the delays with Bell and Hydro should be cleared up this week. He agreed with the resident’s frustration.
w
Del Stowe commended Jim Hicks for bringing outstanding issues forward.
- Committee Minutes Resolution No. 2010-23-32
Moved by Ron Vandewal
Seconded by Del Stowe
^HAT..COUn?i recelves the Committee minutes of various Township Committees of Council as presented at the June l5th, 2010 meeting: .
.
Minutes of the Loughborough District Parks and Recreation Committee meeting held May 31st, 2010
^.i^Tst°fn^e south FroDtenac Police Services Board meeting held
June 21sr, 2010 .
Minutesth of the Sydenham Water Advisory Committee meeting held
June 15"1,2010
Carried.
- In Camera
Resolution No. 2010-23-33
Moved by Del Stowe
Seconded by Ron Vandewal
THAT the Council meeting of July 6th, 2010 move in-camera to discuss matters related to personnel, property matters and litigation. Carried. Resolution No. 2010-23-34
Moved by Ron Vandewal
Seconded by Del Stowe
THAT the Council meeting of July 6th, 2010 move out ofin-camera. Carried.
- Confirmatory By-law Resolution No. 2010-23-35
Moved by Ron Vandewal
Seconded by Del Stowe
THAT By-law 2010-54, a by-law to confirm generally previous actions of the
Council of the Township of South Frontenac, be read a first and second time this 6th day of July 2010. Resolution No. 2010-23-36
Carried.
Minutes of Council
19
July 6th, 2010
Moved by Del Stowe
Seconded by Ron Vandewal
TJ^A1T ?I^aw 2010~54’be read a third time’ signed and sealed this 6th day of July 2010.
Carried
- Adjournment Resolution No. 2010-23-37
Moved by Ron Vandcwal
Seconded by Del Stowe
THAT the Council meeting of July 6th, 2010 be adjo^Fi^d at 10:25 p.m. Carried
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