Body: Council Type: Minutes Meeting: Regular Date: August 2, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council August, 2, 2016 Time: 6:00 PM Location: Council Chambers Meeting # 24 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Rick Chesebrough, Fire Chief, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2016-24-1 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT the Council meeting of August 2, 2016 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof-n/a
Scheduled Closed Session
a)
Approval of previous minutes, litigation, property acquisition, employee negotiations Resolution No. 2016-24-2 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT the Council meeting of August 2, 2016 move into closed session to discuss matters related to litigation, property acquisition, employee negotiations and to approve previous in-camera minutes. Carried
f)
Resolution Resolution No. 2016-24-4 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT the Council meeting of August 2, 2016 move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Delegations
a)
Long Service Recognition Awards - Fire and Rescue - 25 and 30 Year Awards A minute of silence was observed in memory of the Loyalist Township firefighter who recently lost his life while on duty. Rick Chesebrough, Fire Chief and Mayor Ron Vandewal presented a 25 year award to Mike Noonan, and 30 year awards to Rick Nelson and Brian McCarthy. The firefighters were commended for their dedicated exemplary
Minutes of Council August, 2, 2016 service to the residents of South Frontenac. Tom Veldman, Steve Young and Mark Dermott will be presented their 25 year awards at another time as they were unable to attend. 6.
Public Meeting
a)
Resolution Resolution No. 2016-24-5 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT a public meeting be held to discuss planning matters related to: Application for Zoning By-law Amendment in Part of Lot 30, Concession X, Storrington District Closing of a portion of an unopened road allowance Part Lot 18, Concession VII, Storrington District Carried
b)
Zoning By-law Amendment for Part of Lot 30, Concession X, Storrington Campeau Lindsay Mills explained that this zoning amendment would rezone a proposed new 2.5 acre lot from Special Recreational Resort Commercial Zone (RRC-12) to Limited Service Residential-Waterfront in order to recognize that it will not be used as a cottage resort, but as a residence for the owner. There were no comments from Council or the public.
c)
Closing of a Portion of Unopened Road Allowance: Part Lot 18, Concession VII, Storrington District - Campbell Mr Mills explained that Council had approved in principle this request but had concerns about the orphaned piece of road allowance. Mr. Campbell, the applicant, was offered a reduced rate of $1.03 per square foot instead of the normal fee of $2.41 per square foot based on his argument that the charge was not meant to apply to any “back land” such as this orphaned piece but only to road allowances that lead directly to water. Deputy Mayor Sutherland questioned the right-of-way issues with the orphaned piece of road allowance. Mr. Mills explained that the right-of-way stays, there will be no interference as a legal right of way exists already. Councillor Sleeth supported moving forward with the closing of the road allowance stating that there is no real value added to any adjoining lot and it just cleans up what was supposed to have been done by Storrington Township prior to amalgamation. David Day asked about the option of purchasing the road allowance as he has discussed his interest in it with Mr. Campbell. Mr. Day indicated that he had been away in the spring and had not received any notification, however Mr. Campbell has agreed to sell half of the orphaned piece to him. Mr. Mills noted that this was only advertised last month as required under the Planning Act.
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Minutes of Council August, 2, 2016 There were not other comments from the public. Council agreed to defer the by-law in order to give both Mr. Day and Mr. Campbell the opportunity to sort out the purchase. This item will come back to the September 6, 2016 Council meeting. Resolution No. 2016-24-6 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT an opportunity having been provided, the public meeting be closed. Carried 7.
Approval of Minutes
a)
Minutes of the June 28, 2016 Committee of the Whole meeting Staff were directed to look into a “special events” by-law and list other options for the Guitar Festival at 3060 Sydenham Road that would reflect noise concerns and address issues regarding violations. Resolution No. 2016-24-7 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council approves the minutes of the June 28, 2016 Committee of the Whole meeting. Carried
b)
Minutes of the July 5, 2016 Council meeting Resolution No. 2016-24-8 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approves the minutes of the July 5, 2016 Council meeting. Carried
Business Arising from the Minutes
a)
Lindsay Mills, Planner, re: Closing of Road Allowance, Part of Lot 19, Concession V and VI, Loughborough - Mundell Council was generally supportive of moving forward with this road closing, however Mayor Vandewal stated that he is not comfortable with the safety of the road entrance.
b)
Lindsay Mills, Planner, re: Closing of Road Allowance in Part of Lot 22, Concession VIII, Loughborough -Young See By-law 2016-46
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Closing of Road Allowance in Part of Lot 25, Concession VII, Loughborough - Spencer Council was supportive of this and agreed to cover the survey and legal costs clears up issues that were supposed to have been dealt with prior to
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Minutes of Council August, 2, 2016 amalgamation. b)
Lindsay Mills, Planner, re: Bach Site Plan The Public Works Manager had concerns about the parking in front of the building that indicates vehicles backing onto Perth Road to exit the property. However, Mr. Mills proposed wording in the site plan agreement that would allow flexibility to resolve the parking arrangements. See By-law 2016-48
c)
Lindsay Mills, Planner, re: Matias Parkland Fee finalized Council requested that a policy be developed that requires a second appraisal be obtained by the Township as they felt the appraisal provided by the developer may be below market value. Resolution No. 2016-24-9 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council accept the amount of $2784.00 as the parkland fee to be conveyed to the Township in fulfillment of Schedule G of the subdivision agreement for the Willowbrook Estates Subdivision. Deferred
d)
Mark Segsworth, Public Works Manager, re: PW 2016-27 Supply and Installation of Fencing for The Point Sports Field Resolution No. 2016-24-10 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approve the submission of Lennox Snow Fence for the installation of approximately 235 m of Ornamental Fence and approximately 285 m of Chain Link Fence at a height of 5 feet at a cost of approximately $60,130.00 excluding HST, and that the Limestone District School Board will cost share at 50%. Carried
e)
Mark Segsworth, Public Works Manager, re: Reconfigure intersections on Trousdale and Holleford Roads See By-law 2016-49
f)
Mark Segsworth, Public Works Manager, re: Proposed reduced speed zones on various road segments See By-law 2016-50
g)
Wayne Orr, Chief Administrative Officer, re: Organizational Review from Corporate Services Resolution No. 2016-24-11 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council adopt the recommendations of the Corporate Services Committee as they pertain to the Organizational Review. Carried
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Minutes of Council August, 2, 2016 h)
Wayne Orr, Chief Administrative Officer, re: FIT 5.0 - Process Resolution No. 2016-24-12 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council authorize the Mayor to sign a Municipal Support Resolution and any other such forms required for each project previously approved by Council under FIT 4.0 that a proponent may wish to resubmit through the FIT 5.0 program upon receipt of a $300.00 fee per project. Carried
i)
Wayne Orr, Chief Administrative Officer, re: Sale of Surplus Land Resolution No. 2016-24-13 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council accept the submission from Terry Quinn, Marlene Jones and Bob Jones for $45,000.00 for the purchase of 100 Acres of land described as Part of Lot 14, Concession IX, Bedford District. Carried
j)
Wayne Orr, Chief Administrative Officer, re: Cataraqui Trail Management Board composition Resolution No. 2016-24-14 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council endorse the proposed changes to the Cataraqui Trail Management Board as put forward by the CRCA. Carried
Committee Meeting Minutes
a)
Portland District and Area Historical Society meeting of June 15, 2016
b)
Storrington District Recreation meeting of May 30, 2016
c)
Storrington District Recreation meeting of June 27, 2016
d)
Police Services Board meeting of March 17, 2016
e)
Corporate Services Committee meeting of May 27, 2016
f)
Corporate Services Committee meeting of June 24, 2016
g)
Public Services Committee meeting of June 16, 2016
h)
Portland District Recreation Committee meeting of June 27, 2016 (see recommendations) Resolution No. 2016-24-15 Moved by Councillor Schjerning Seconded by Councillor McDougall
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Minutes of Council August, 2, 2016 THAT Council receives for information the minutes of the following committee meetings: Portland District and Area Heritage Society meeting of June 15, 2016 Storrington District Recreation meeting of May 30, 2016 Storrington District Recreation meeting of June 27, 2016 Police Services Board meeting of March 17, 2016 Corporate Services Committee meeting of May 27, 2016 Corporate Services Committee meeting of June 24, 2016 Public Services Committee meeting of June 16, 2016 Portland District Recreation Committee meeting of June 27, 2016 Carried 11.
By-Laws
a)
By-law 2016-45 - Campeau Rezoning Resolution No. 2016-24-16 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the following by-laws be given first and second reading: By-law 2016-45 By-law 2016-46 By-law 2016-48 By-law 2016-49 By-law 2016-50 Carried Resolution No. 2016-24-17 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2016-45, being a by-law to amend By-law 2003-75 as amended, to rezone land from Special Recreational Resort Commercial Zone (RRC-12) to Limited Service Residential-Waterfront Zone (RSLW), Part Lot 30, Concession X, District of Storrington, be given third reading, signed and sealed. Carried
b)
By-law 2016-46 - Young Road Closing Resolution No. 2016-24-18 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2016-46, being a by-law to stop-up, close and sell a portion of an unopened road allowance in Part Lot 22, Concession VIII, District of Loughborough, be given third reading, signed and sealed. Carried
c)
By-law 2016-47 - Campbell Road Closing This by-law was deferred.
d)
By-law 2016-48 - Cassen Investments Site Plan Agreement Resolution No. 2016-24-19 Moved by Councillor Barr Seconded by Councillor Roberts
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Minutes of Council August, 2, 2016 That By-law 2016-48, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement with the Corporation of the Township of South Frontenac and Cassen Investments Inc, substantially as attached, subject to minor revisions as approved by the Public Works Manager as it relates to parking and landscaping, be given third reading, signed and sealed. Carried e)
By-law 2016-49 - Stop Control Intersections on Holleford Road Resolution No. 2016-24-20 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-49, being a by-law to amend By-law 2000-01, being a by-law to regulate the use of traffic, parking and stopping on highways and bridges in the Township of South Frontenac and to create stop controlled intersections on certain roads as outlined in Schedule A, be given third reading, signed and sealed. Carried
f)
By-law 2016-50 - Speed Reduction on various roads Resolution No. 2016-24-21 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-50, being a by-law to amend By-law 2000-01, being a by-law to regulate the use of traffic, parking and stopping on highways and bridges in the Township of South Frontenac and to regulate speeds as outlined in Schedule A, be given third reading signed and sealed, excluding North Shore Road. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Wayne Orr, Chief Administrative Officer, re: FIT 4.0 Projects by IESO
c)
Robert Charest, Trail Committee Report - July 2016
d)
Louise Fragnito, Treasurer, re: 2nd Quarter Financials
e)
Mark Segsworth, Public Works Manager, re: PW-2016-21 Winter Sand Results
f)
Tim Laprade, Arena and Recreation Supervisor, re: Canada 150th Celebrations Council was advised that the Celebration portion of the grant would be submitted for September 2 based on recommendations from the South Frontenac Recreation Committee.
Information Items
a)
Debra Rantz, Director of Education, re: Invitation to Annual Community Planning and Partnerships Meeting Councillor McDougall noted the importance of having input on this matter, specifically space issues at local schools.
b)
Steve Knechtel, General Manager/Secretary-Treasurer, CRCA, re: Draft Work
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Minutes of Council August, 2, 2016 Plan for 2017-2020 c)
Steve Leonard, re: Proposed Subdivision
d)
Steven Leonard, re: Draining the Land
e)
Steve Leonard, re: Pump Test Wells
f)
Steve Leonard, re: Letter from the community to the County of Frontenac
g)
Hartington Community Association, re: Memorandum re: PHC Contamination in Hartington
h)
Fran Willes, re: Thanks to Planning Department
i)
Mark L Dorman, Planner Inc, re: Hartington Community Association - Review of Hartington Plan of Subdivision
j)
Ontario Municipal Board Review
k)
Nona Mariotti, Chair - Southern Frontenac Community Services Corporation, re: Letter to Council
l)
Canadian Association of Radon Scientists and Technologists - as referenced by John McEwen during his delegation on June 14, 2016
m)
Donna Garland, re: Fermoy Hall
Notice of Motions
a)
Councillor Sleeth served notice of motion for Council to consider the hiring of a consultant on a month by month basis to monitor the status and development of existing subdivisions.
Announcements
a)
Councillor Schjerning reminded Council of the 40th Anniversary celebration for the Frontenac Community Arena on August 6. Tickets are still available.
b)
Councillor Sleeth shared his frustration with the County of Frontenac, the proposed hiring of another communications officer, the need for two million dollars in renovations to their offices and recent activities that he feels is unbelievable when it comes to spending. He commended Mayor Vandewal and Councillor McDougall for taking a stand on some of these issues and their input in decision making at the county level.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2016-51 Resolution No. 2016-24-22 Moved by Councillor Roberts Seconded by Councillor Barr
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Minutes of Council August, 2, 2016 THAT By-law 2016-51, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 2 day of August, 2016. Carried Resolution No. 2016-24-23 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-51, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 2 day of August, 2016. Carried 19.
Adjournment
a)
Resolution Resolution No. 2016-24-24 Moved by Councillor Roberts Seconded by Councillor Barr THAT the Council meeting of August 2, 2016 be adjourned at 8:50 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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