Body: Council Type: Agenda Meeting: Regular Date: February 2, 2016 Collection: Council Agendas Municipality: South Frontenac
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Page 1 of 75
TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: DATE: PLACE:
7:00 PM, Tuesday, February 2, 2016 Council Chambers.
Call to Order
a)
Resolution
Declaration of pecuniary interest and the general nature thereof
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Approval of Minutes
a)
January 19, 2016 Council Meeting
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: Larcon - Minutes of Settlement
9 - 15
b)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Basic Income Guarantee
16 - 17
c)
Wayne Orr, Chief Administrative Officer, re: Cataraqui Trail Management Board Composition
18 - 19
d)
Louise Fragnito, Treasurer, re: Investment Policy
Reports Requiring Action
a)
Accounts Payable and Payroll Listing
b)
Louise Fragnito, Treasurer, re: Insurance Renewal Extension
c)
Mark Segsworth, Public Works Manager, re: Tender # PW-2016-01 2016 Surface Treatment Program
34 - 35
d)
Mark Segsworth, Public Works Manager,r e: Tender # PW-2016-03 Purchase of One (1) 2016 4 X 4 Backhoe
36 - 37
e)
Wayne Orr, Chief Administrative Officer, re: AVL for Fire Chief’s Vehicle
f)
Wayne Orr, Chief Administrative Officer, re: Appointment of Acting Chief Building Official (See By-law 2016-04)
Committee Meeting Minutes
4-8
20
21 - 32 33
38
Page 2 of 75
a)
Corporate Services Committee meeting held December 18, 2015
39
b)
Loughborough District Recreation meeting held November 30, 2015
By-Laws
a)
By-law 2016-04 - Appoint Acting Chief Building Official
b)
By-law 2016-05 - Investment Policy
Reports for Information
a)
Lindsay Mills, Planner, re: Housekeeping Amendment to Zoning bylaw: Review by Chief Building Official and Planning Comments
47 - 50
b)
Lindsay Mills, Planner, re: Clarification of Frontenac County Official Plan modifications
51
c)
Mark Segsworth, Public Works Manager re: Tender # PW-2016-04 Purchase of One (1) Half Ton Extended Cab 4 X 4 Pick Up Truck
52
d)
Mark Segsworth, Public Works Manager, re: Tender #PW-2016-05Purchase of One (1) 2016 Model Half Ton Crew Cab Truck
53
e)
Mark Segsworth, Public Works Manager, re: Tender # PW-2016-06 Purchase of Two (2) 2016 Model 3/4 Ton Trucks with Plow Equipment
54
f)
Mark Segsworth, Public Works Manager, re: Tender # PW -2016-07Purchase of One (1) 2600 Gallon Water Tank
55
Information Items
a)
Kevin Morrison, Mayor, Town of Goderich, re: Annual Ontario Small Urban Municipalities Conference and Trade Show
56 - 59
b)
Debra McAuslan - Basic Income Guarantee presentation - follow up
60 - 61
c)
Kelly Pender, CAO, County of Frontenac, re: Johnston Point Plan of Vacant Condominium
62 - 65
d)
Deputy Mayor Sutherland, re: Township jurisdiction over docks
66 - 69
e)
Alexia Touralias, Director, Canada 150 Community Infrastructure Program, re: CIP 150 application
f)
Carole Fuller, Allan & Partners. Chartered Profession Accountants, re: Audit Planning Report for year ending December 31, 2015
40 - 41
42 43 - 46
70
71 - 74
Page 3 of 75
Notice of Motions
Announcements
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Confirmatory By-law
a)
By-law 2016-06
Adjournment
a)
Resolution
75
Page 4 of 75 Minutes of Council January, 19, 2016 Time: 7:00 PM Location: Council Chambers Meeting # 2 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Bill Robinson, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mar Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2016-2-1 Moved by Councillor Robinson Seconded by Councillor Sleeth THAT the Council meeting of January 19, 2016 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Revill declared a pecuniary interest with respect to Page 3 of the Accounts Payable Listing for private lane upgrade payments.
Scheduled Closed Session - n/a
***Recess *** - n/a
Public Meeting - n/a
a)
Mayor Vandewal informed Council and the public that Agenda Item # 7(d) is withdrawn from the agenda as new information has been received since the report was written.
Approval of Minutes
a)
Council Minutes - December 15, 2015 Resolution No. 2016-2-2 Moved by Councillor Robinson Seconded by Councillor Sleeth THAT Council approves the minutes of the December 15, 2015 Council meeting. Carried
b)
Committee of the Whole Minutes - January 12, 2016 Resolution No. 2016-2-3 Moved by Councillor Robinson Seconded by Councillor Sleeth THAT Council approves the minutes of the January 12, 2016 Committee of the Whole meeting. Carried
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: Committee of Adjustment
Page 5 of 75 Minutes of Council January, 19, 2016 Appointments (See By-law 2016-02) Councillor McDougall noted that Councillor Robinson wishes to remain on the Committee of Adjustment for one more year. b)
Wayne Orr, Chief Administrative Officer, re: Playground Funding for Bowes Park Resolution No. 2016-2-4 Moved by Councillor Robinson Seconded by Councillor Sleeth THAT Council release the hold on the $36,000.00 budgeted for Bowes Park Playground Equipment replacement, AND THAT the April 2012 Policy for funding playgrounds be referred to SFRC for review. Carried
c)
Wayne Orr, Chief Administrative Officer, re: Minutes of Settlement - OMB Appeal - Rezoning to Urban Industrial - Con IV, Part Lot 7, Portland District Larcon Resolution No. 2016-2-5 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT Council approve the minutes of settlement as attached to the staff report dated January 13: AND instruct the Township Solicitor to settle the OMB appeal on these terms.
Resolution No. 2016-2-6 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT this matter be deferred. Carried 8.
Reports Requiring Action
a)
Accounts Payable and Payroll Listing Resolution No. 2016-2-7 Moved by Deputy Mayor Sutherland Seconded by Councillor Sleeth THAT Council receives for information the Accounts Payable and Payroll Listing dated January 19, 2016 in the amount of $1,873,535.33. Carried
b)
Louise Fragnito, Treasurer, re: Interim Tax Levy By-law (See By-law 2016-01)
c)
Lindsay Mills, Planner, re: Review of Zoning By-law Amendment in Part of Lot 16, Concession IX, Ormsbee (By-law 2015-63 -third reading)
d)
Lindsay Mills, Planner, re:Draft Conditions for Plan of Subdivision, Part Lot 7,
Page 2 of 5
Page 6 of 75 Minutes of Council January, 19, 2016 Concession, VII, Portland District - WITHDRAWN 9.
Committee Meeting Minutes - nil
By-Laws
a)
By-law 2015-63 - Ormsbee Rezoning (third reading only) Resolution No. 2016-2-8 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT By-law 2015-63, being a by-law to amend By-law 2003-75, as amended, to rezone land from Waterfront Residential Zone (RW) to Special Waterfront Residential Zone (RW-37), Part Lot 16, Concession IX, District of Storrington, be given third reading, signed and sealed. Carried
b)
By-law 2016-01 - Interim Tax Levy Resolution No. 2016-2-9 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the following by-laws be given first and second reading: By-law 2016-01 By-law 2016-02 Carried Resolution No. 2016-2-10 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2016-01, being a by-law to provide for an interim tax levy; payment of taxes; to provide for penalty and interest of 1.25% on tax arrears per month, be given third reading, signed and sealed. Carried
c)
By-law 2016-02 Committee of Adjustment Appointments Resolution No. 2016-2-11 Moved by Councillor Robinson Seconded by Councillor McDougall THAT Schedule A includes Bill Robinson and removes John McDougall. Carried Resolution No. 2016-2-12 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2016-02. being a by-law to appoint Council members to Committee of Adjustment for the year 2016, be given third reading, signed and sealed as amended, Carried
Reports for Information
a)
4th Quarter Building Activity Report for 2015
Page 3 of 5
Page 7 of 75 Minutes of Council January, 19, 2016 Deputy Mayor Sutherland wondered how local results this compare to provincial trends. b)
HR Quarterly Report
Information Items
a)
Doug Struthers, Chair, Steering Committee, Rideau Corridor Landscape Strategy, re: 2017 Celebrations Councillor McDougall noted the great plans for 2017 celebrations and questioned how South Frontenac could contribute. Wayne Orr suggested that this could be referred to South Frontenac Recreation Committee.
b)
Ontario Newsroom Release - Province Seeking Public Input to Develop the 2016 Ontario Budget
c)
Robert Charest, re: Trail Committee Member Report - January 2016 Deputy Mayor Sutherland commended Robert Charest for his reports on the trail. He wondered if the township may be over represented on this particular committee. Wayne Orr will seek clarification on the committee composition.
Notice of Motions - n/a
Announcements
a)
Wayne Orr announced that he has received a letter of resignation from Brian Gass, Chief Building Official. Mr. Gass has accepted a position in Carleton Place and starts February 1.
b)
Wayne Orr reported that the RFP for the organizational review has closed. There was healthy competition with 10 bids received. Three firms were interviewed and the successful firm is “Strategy Corp”.
c)
Councillor Sleeth asked how the new information regarding Agenda Item 7(d) will be circulated. Wayne Orr noted that an email has been received from SOS (the township consultant). This information has been forwarded to Michelle Foxton, the developer and his planning consultant. Details will be circulated as part of the next report.
Question of Clarity (from the public on outcome of agenda items)
a)
Susan Oliveira questioned the deadline for items to be included on the agenda. She felt the rules were not being followed and noted that she has unanswered questions about the proposed development in Hartington. Wayne Orr referred to the procedural by-law that states information must be received by noon on the Thursday prior to the meeting. With respect to Agenda Item 7(d) he noted that the information that Council requested had just been received and it is only fair to Council and the public that enough time is given to review the reports. Mayor Vandewal noted that this consistent with other committees having to wait until reports are received and ample time is given to review.
Page 4 of 5
Page 8 of 75 Minutes of Council January, 19, 2016 b)
Michelle Foxton asked when the SOS report will be forwarded to the County. Wayne Orr indicated that the report will be forwarded to the County of Frontenac on January 20.
c)
Fran Willes complimented Council on the minutes of settlement for the Harrowsmith property but requested clarification for the industrial zoning. She felt the permitted uses should have been more restrictive and better clarified. Wayne Orr replied that the settlement is for the proponent and the Ontario Municipal Board to address. There is a narrower scope of permitted uses that includes the height of buildings. Mrs. Willes requested that she be included as a delegation at the January 26 Committee of the Whole meeting.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2016-03 Resolution No. 2016-2-13 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-03, being a by-law to confirm generally previous actions of the Council of the Corporation of the Township of South Frontenac be given first and second reading this 19 day of January 2016. Carried Resolution No. 2016-2-14 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-03, being a by-law to confirm generally previous actions of the Council of the Corporation of the Township of South Frontenac, be given third reading, signed and sealed this 19 day of January 2016. Carried
Adjournment
a)
Resolution Resolution No. 2016-2-15 Moved by Councillor Barr Seconded by Councillor Roberts THAT the Council meeting of January 19, 2016 be adjourned at 7:36 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
Page 5 of 5
Page 9 of 75
STAFF REPORT CLERKS DEPARTMENT
PREPARED FOR COUNCIL:
January 27, 2016
AGENDA DATE:
February 2, 2106
SUBJECT: Minutes of Settlement – OMB appeal - Rezoning to Urban Industrial - Con IV, Part Lot 7, Portland District – Larcon RECOMMENDATIONS: THAT Council approve the minutes of settlement as attached to the staff report dated January 27 AND instruct the Township solicitor to settle the OMB appeal on these terms. BACKGROUND: Further to the direction in Closed Session on January 12, staff were directed to bring forward the terms of settlement to the January 19 Council meeting. On January 19th Council deferred the motion until such time as there has been a Committee of the Whole meeting where residents could appear as delegates. One resident appeared on January 27 before Committee of the Whole to speak to the issue. The attached document represents Council’s direction from the closed session of January 12. ATTACHMENT: •
Minutes of Settlement
Submitted/approved by: Wayne Orr, CAO
Page 10 of 75
THESE MINUTES OF SETTLEMENT made this ______ day of ____________, 2015 BETWEEN:
(“Owner”) OF THE FIRST PART
- and THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC (“Municipality”) OF THE SECOND PART WHEREAS: a)
The Owner owns part of Lot 7, Concession 4, Portland District, Township of South Frontenac, (“Subject Lands”);
b)
The Owner applied to the Municipality for a consent to sever the Subject Lands to create a 1 hectare parcel which would be added to the adjacent lands described as ____________;
c)
The Municipality approved the application for consent and imposed a condition that the severed parcel be re-zoned urban industrial to be consistent with the parcel to which the severed parcel was being added;
d)
The Municipality refused the application for re-zoning; and
e)
The parties agree to resolve the appeals as set out in these minutes of settlement.
IN CONSIDERATION of the agreement to settle the aforementioned appeals to the Ontario Municipal Board, and for other good and valuable consideration (the receipt and sufficiency of which is hereby expressly acknowledged), the parties covenant and agree, to and with each other, as follows:
Page 11 of 75 -21. 1.1
DEFINITIONS For the purposes of this Agreement, the term:
1.1.1 “Board” means the Ontario Municipal Board; 1.1.2 “Municipality” means The Corporation of the Township of South Frontenac; 1.1.3 “Owner” means __________________;
CONFIRMATION OF RECITALS
2.1
The Parties confirm and agree that the recitals are true, both in substance and in fact.
AGREEMENT TO SETTLE
3.1
The Parties agree to settle the Ontario Municipal Board appeals commenced by the Owner on the following terms: (a)
The Parties consent to an Order of the Board allowing the appeal in part and approving the Zoning By-law Amendment in the form as attached to these Minutes of Settlement as Schedule “A”;
(b)
The Parties will consent to the Board making its order without costs.
ENUREMENT
4.1
This Agreement shall enure to the benefit of, and be correspondingly binding upon, the Parties and their respective successors and assigns with respect to all or any portion of the Subject Lands.
FURTHER ASSURANCES
5.1
The Parties covenant and agree that at all times and from time to time hereafter upon every reasonable written request to do so, they shall make, execute, deliver or cause to be made, done, executed and delivered, all such further acts so as to effectively implement and carry out the true intent and meaning of this Agreement.
Page 12 of 75 -3-
SEVERABILITY
6.1
If any covenant or provision of this Agreement, including all or any part of this clause, is determined to be invalid or unenforceable in whole or in part, such invalidity or unenforceability shall attach only to such provision, and all other provisions hereof shall continue in full force and effect.
6.2
Furthermore, in lieu of such illegal, invalid or unenforceable provision, there shall be added automatically as part of this Agreement, a provision as similar in its terms to such illegal, invalid or unenforceable provision as may be possible and be legal, valid and enforceable in order to effectively implement and carry out the true intent and meaning of this Agreement.
INTERPRETATION
7.1
The headings in the body of this Agreement form no part of the Agreement but shall be deemed to be inserted for convenience of reference only.
7.2
This Agreement shall be construed with all changes in number and gender as may be required by the context.
GOVERNING LAW
8.1
This Agreement shall be construed and enforced in accordance with, and the rights of the Parties shall be governed by, the laws of the Province of Ontario and of Canada applicable thereto, and the Parties submit to the jurisdiction of the courts of the Province of Ontario.
8.2
Any reference in this Agreement to any law, by-law, rule, regulation, order or act of any government, governmental body or other regulatory body shall be construed as a reference thereto as amended or re-enacted from time to time, or as a reference to any successor thereto.
Page 13 of 75 -49.
TIME OF THE ESSENCE
9.1
Time is of the essence of this Agreement and every part of this Agreement, and no extension or variation of this Agreement shall operate as a waiver of this provision.
FACSIMILE AND COUNTERPARTS
10.1
This Agreement may be transmitted by facsimile [or other electronic means of transmission] and the reproduction of signatures by way of facsimile [or such electronic means] will be treated as though such reproductions were executed originals. Each party undertakes to provide the other with a copy of the Agreement bearing original signatures within a reasonable time after execution. This Agreement may be executed in any number of counterparts and all such counterparts taken together shall be deemed to constitute one and the same instrument.
IN WITNESS WHEREOF the Parties have affixed their corporate seals under the hands of their officers duly authorized in that regard.
EXECUTED at the Municipality of Brighton, this
day of _________________ 2015.
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Per:
Ron Vandewal, Mayor
Wayne Orr, CAO We have the authority to bind the corporation
Page 14 of 75 -5SCHEDULE “A” Zoning By-law Amendment
- That Schedule “E” to Zoning By-law Number 2003-75, as amended, is hereby further amended by changing the zoning from Urban Residential First-Density (UR1) to a Special Urban Industrial (UI) zone for those lands shown on the attached map designated as Schedule “1”, as follows: a. UI-7 (Part of Lot 7, Concession 4, District of Portland – Larcon Farms) Notwithstanding any other provision of this By-law to the contrary, on the lands zoned Special Urban Industrial (UI-7) Zone, the following uses only are permitted: Permitted Uses
A manufacturing or processing use, provided that any such use shall be limited to a Class I Industrial Facility. For purposes of this zone, a Class I Industrial Facility shall mean a place of business for a small scale, selfcontained plant or building which produces/stores a product which is contained in a package and does not produce offensive fugitive emissions. Operations shall be restricted to daytime operations only, with infrequent movement of products and/or heavy trucks and no outside storage of products produced at the facility, any warehousing undertaking including storage warehousing, any workshop for the repair, processing, or treatment of small goods and wares, and any other service industries, a motor vehicle repair garage, provided that such use shall not include auto body repair, a research facility, a merchandising service shop, any business or professional offices accessory to a permitted industrial use, an accessory dwelling unit for a caretaker or security guard, in accordance with the provisions of Section 5.19, accessory buildings or uses to the above uses including a retail outlet for the purpose of selling goods manufactured, stored and/or assembled on the premises, provided such outlet is part of the principal building, and occupies not more than five (5) percent of the gross floor area of the principal building.
- That notwithstanding section 21.3.1, the maximum building height shall be 11 m (36.1 feet).
- That the uses permitted on the UI zoned land in Part of Lot 7, Concession 4, District of Portland shall be subject to a site plan agreement registered on the title of the property,
Page 15 of 75 -6specifying all of the requirements of the UI zone for mitigative buffers and planting strips in addition to citing of all buildings and septic systems, entrance design, parking, access and fire routes, grading and stormwater management. 4. This amendment shall come into force on the date it is approved by the Ontario Municipal Board.
Page 16 of 75
STAFF REPORT CLERKS DEPARTMENT
PREPARED FOR COUNCIL:
January 26, 2016
AGENDA DATE:
February 2, 2016
SUBJECT: Notice of Motion – Basic Income Guarantee RECOMMENDATION: THAT Council endorse the resolution attached to this report and circulate Council’s support to AMO, FCM and provincial and federal governments as an endorsement for a national discussion on a Basic Income Guarantee for all Canadians. BACKGROUND: Council’s Procedural By-Law 2007-83 establishes the process for Notice of Motion as outlined below. At the January 26, 2016, Committee of the Whole meeting, Deb McAuslan presented concerns regarding Basic Income Guarantee. A copy of the City of Kingston’s request for resolution endorsement was also included in the agenda for this meeting. Deputy Mayor Sutherland served Notice of Motion that Council endorse the City of Kingston’s resolution regarding Basic Income Guarantee and encourage the provincial and federal governments through their respective Ministers to work together to consider, investigate and develop a Basic Income Guarantee for all Canadians. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.
ATTACHMENTS: Resolution from Deputy Mayor Sutherland Submitted/approved by: Wayne Orr, CAO
Page 17 of 75
Whereas the 2011 National Household Survey confirmed that 14.9% of the population live in low income circumstances and South Frontenac Community services has seen a steady rise in South Frontenac Residents requiring assistance to meet their basic needs for housing and food; and Whereas income insecurity and inequality continue to increase as a result of precarious employment; and Whereas existing income security programs have not proved sufficient to ensure adequate, secure income for all; and Whereas insufficient income, income insecurity and inequality have well-established, strong relationships to a range of adverse public health outcomes, and are root causes of many social ills such as illiteracy and short-fall of educational attainment, chronic stress, alienation, and criminal activity, all of which undermine the social fabric; and Whereas a basic income guarantee would reduce income insufficiency, insecurity, and inequality and ensure everyone an income sufficient to meet basic needs and live in dignity regardless of work status; and Whereas a basic income guarantee would provide an income floor for those doing socially essential but unpaid work, supporting the choices of those who engage in it; and Whereas a basic income guarantee would provide additional direct personal income which would be spent locally, thereby revitalizing local economies; and Whereas a basic income guarantee would enable individuals to pursue educational, occupational, social and wellness opportunities relevant to them and their families; and Whereas a basic income guarantee would support entrepreneurship and job transition for those trying to establish a new productive role for themselves in response to a persistently changing economy; and Whereas a basic income guarantee would resemble income guarantees already provided in Canada for seniors and children, guarantees which have contributed to health and quality of life improvements in those age groups; and Whereas basic income has been studied in Canada for approximately forty years and has demonstrated improved physical and mental health and educational outcomes; and Whereas a basic income guarantee program would involve the redistribution of the administrative functions of existing income support programs to the nation as a whole and to senior government partners in the same manner as Medicare and the existing seniors and children’s programs; Therefore Be It Resolved That the Township of South Frontenac endorse a national discussion of a Basic Income Guarantee for all Canadians; and That the Township of South Frontenac encourage the provincial and federal governments through their respective responsible Ministers, including the Ontario Minister of Health and the Ontario Deputy Minister in Charge of Poverty Reduction, to work together to consider, investigate, and develop a Basic Income Guarantee for all Canadians; and That this resolution be forwarded to the Association of Municipalities of Ontario and the Federation of Canadian Municipalities with the request that they include proposing a Basic Income Guarantee in their respective engagements with the provincial and federal governments; and That copies of this resolution be shared with the Premier of Ontario, the Prime Minister of Canada, and all opposition leaders at both levels of government.
Page 18 of 75
INFORMATION REPORT CLERKS DEPARTMENT PREPARED FOR COW: January 26, 2016 AGENDA DATE:
February 2, 2016
SUBJECT: Cataraqui Trail Management Board Composition+ RECOMMENDATION: Open BACKGROUND: At the January 29, 2016 Council meeting, Deputy Mayor Sutherland sought clarification on the composition of the Cataraqui Trail Management Board. ANALYSIS: In 1997, Canadian National donated the former Strathcona to Smiths Falls rail line to the CRCA. While the CRCA is the owner, the management and development of the trail is taken care of by the Cataraqui Trail Management Board (CTMB). The Management Board has representatives from trail user groups, municipalities, landowners and the CRCA that serve a two year term. The CTMB is a 26 member volunteer group that represents the community interests along the Cataraqui Trail. The CTMB works with the Cataraqui Region Conservation Authority to develop and maintain the Cataraqui Trail, a 104 kilometre multi-use trail from Smiths Falls to Stratchcona. The Board is comprised of members appointed by the municipalities, snowmobile clubs, the CRCA and the Trans Canada Trail as follows: • • • • • • • • •
Three representatives from Rideau Lakes Township - appointed by the municipality Four representatives from South Frontenac Township - appointed by the municipality Two representatives from Stone Mills Township - appointed by the municipality One representative from the Town of Smiths Fall - appointed by the municipality One representative from the Lennox and Addington Ridge Runners Snowmobile Club - appointed by the club One representative from the Rideau Ridge Riders Snowmobile Club appointed by the club One representative from the Athens Snowmobile Club - appointed by the club One representative from the Trans Canada Trail - appointed by the trail One representative from the CRCA - appointed by the CRCA.
In addition, the CTMB welcomes applications from the local community for the following board positions: • One cross-country skier • Two hikers • Two bicyclists • One equestrian
Page 19 of 75
INFORMATION REPORT CLERKS DEPARTMENT • • • •
Two adjacent land owners One agricultural representative One service club representative One business or chamber of commerce representative
Historically South Frontenac has not always appointed a full compliment. Currently the Township appointees are: Councillor McDougall, Deputy Mayor Sutherland and Robert Charest.
Submitted/approved by: Wayne Orr, Chief Administrative Officer
Page 20 of 75
STAFF REPORT TREASURY DEPARTMENT Prepared for Council:
January 27th, 2016
Agenda Date:
February 2nd, 2016
SUBJECT: Investment Policy RECOMMENDATION: That Council pass By-law 2016-05 BACKGROUND: Under Section 418 of the Municipal Act, 2001, S.O. 2001, a municipality may invest in prescribed securities, in accordance with the prescribed rules, money that it does not require immediately. Ontario Regulation 438/97 further outlines eligible investments that a municipality shall, if it has not already done so, adopt a statement of the municipality’s investment policies and goals. The Township currently has an investment policy which was passed under bylaw 1998-0010 The revised policy updates the policy to current legislation, prioritizes the Township’s investment objectives and incorporates cash flow forecasting requirements as well as available short and long-term investment options. It further provides for joint investment decisions to be made by the CAO and Treasurer and annual reporting to Council. The policy has been reviewed by Corporate Services and recommended to be presented to the Committee of the Whole. The revised policy was presented at Committee of the Whole on January 26 and was recommended to be brought forward for approval. ATTACHMENT: •
By-law 2016-05
Submitted/approved by: Louise Fragnito, Treasurer
Prepared by: Louise Fragnito, Treasurer
Page 21 of 75
Payment Listing For the period of January 20, 2016 to February 2, 2016
Accounts Payable Payment Listing: For the period of January 20, 2016 to February 2, 2016
555,236.62
Payroll Payment Listing: Pay Period #2
Pay date January 20, 2016 For the period of December 6, 2015 to December 19, 2015
78,439.78
Council Reimbursement
Pay date January 20, 2016
209.40
Council Honorarium
Pay date January 29, 2016
9,825.24
Total Payments
RECOMMENDATION:
It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending February 2, 2016 in the amount of
$
643,711.04
Submitted/approved by: Suzanne Quenneville - Deputy-Treasurer Louise Fragnito - Treasurer
$
643,711.04
System:
1/28/2016
User ID:
srummell
Ranges: Cheque Date:
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2:16:12 PM
From: 1/20/2016
To: 2/2/2016
Page:
1
Page 22 of 75
Distribution Types Included: PURCH, MISC
10 GG 0000 Gen Cheque EFT000000004920
Date
Inv #
2/2/2016 60085 60117
Vendor
Description
THE FRONTENAC NEWS JAN 14 AD JAN 21 ADVERTISMENT
Total EFT000000004920
Total Gen
Amount $375.56 $423.60 $799.16
$799.16
1000 Cheque 067228
Total 067228 067230 Total 067230 067252
Total 067252 067256 Total 067256 EFT000000004918
Date
Inv #
2/2/2016
Vendor
026589 026146
ATKINSON HOME BUILDING CENTRE WATER SOFTENER SALT 1 * 2 * 6 MAPLE
155
DAHM PAINTING & DECORATING LTD PAINTING
4065 4069 4070
SIMMONS PLUMBING & PUMP SERV. SERVICE CALL SMELL FROM SINK PLUMBING WORK no water
64477
UPPER LEVEL DOORS INC service garage doors
2/2/2016
2/2/2016
2/2/2016
2/2/2016
Amount $23.48 $12.71 $36.19 $2,788.22 $2,788.22 $71.23 $1,574.23 $106.85 $1,752.31 $262.54 $262.54
EVERTEMP INC 28388 28389
Total EFT000000004918 EFT000000004931 2/2/2016
condensate neutralizer TESTING HEAT FILER REPLACED
$209.54 $214.54 $424.08
368.9 L @ $0.658
$247.01 $247.01
LEONARD FUELS 0279-656726
Total EFT000000004931 EFT000000004948 2/2/2016
Description
R&D NELSON GENERAL MAINTENANCE 15/12-MEDICAL NOV & DEC CLEANING 15/12-MEDICAL NOV & DEC CLEANING SUPPLIES
Total EFT000000004948 EFT000000004955 2/2/2016 146221
SUPERIOR PROPANE INC. 2301 L @ $0.8423
56530
TROUSDALE’S HOME HARDWARE WASHERS
Total EFT000000004955 EFT000000004961 2/2/2016 Total EFT000000004961 EFT000000004962 2/2/2016
$508.80 $71.36 $580.16 $1,992.38 $1,992.38 $8.32 $8.32
TRUE ELECTRIC 6675
ELECTRICAL WORK FOR RENO
Total EFT000000004962
Total
$4,094.57 $4,094.57
$12,185.78
1100 Counc Cheque 067260
Date 2/2/2016
Inv #
Vendor
BSACA 2015 PRIVATE LANE
Description 2015 PRIVATE LANE ASSISTANCE
Amount
Total 067260
$1,754.33 $1,754.33
Total Counc
$1,754.33
1250 Clk Cheque 067241
Date
Inv #
2/2/2016 IN00097031
Vendor
Description
MUNICIPAL WORLD INC covers for bylaws and minutes
Amount $235.07
System:
1/28/2016
User ID:
srummell
2:16:12 PM
Total 067241 EFT000000004911
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
2
Page 23 of 75 $235.07
2/2/2016 45247
COUNTY OF FRONTENAC EAP JAN 2016
5728 5659 7085 519 2920 2016-2358 8275
TROUSDALE’S FOODLAND COFFEE & FILTERS coffee & cream CBO MEETING SNACKS SUGAR TWIN TARTS/DOUGHTS ETC cream coffee
Total EFT000000004911 EFT000000004960 2/2/2016
Total EFT000000004960 STAPLES-16-01 1/20/2016
STAPLES 5500056663-0-1 5500093192-0-1 5500105619-0-1 5500114503-0-1
OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES
Total STAPLES-16-01
Total Clk
$209.63 $209.63 $23.02 $33.78 $36.47 $7.98 $16.02 $8.08 $19.98 $145.33 $12.91 $58.64 $225.68 $135.12 $432.35
$1,022.38
1275 Fin Cheque 067234 Total 067234 EFT000000004936
Date
Inv #
2/2/2016
Description
AG4979
G-FORCE MARKETING 4 ASSESSMENT ROLL BINDERS
0003086
MARTIN’S DATA MANAGEMENT SHREDDING
40541
VERSUS BUSINESS FORMS & LABELS 15 M INTERIM TAX BILLS
2/2/2016
Total EFT000000004936 EFT000000004966 2/2/2016 Total EFT000000004966 STAPLES-16-01 1/20/2016
Vendor
STAPLES 5140893730-0-1 5500056663-0-1 5500093192-0-1 5500114503-0-2
CORKBOARD OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES
Total STAPLES-16-01
Amount $515.42 $515.42 $829.85 $829.85 $665.36 $665.36 $17.24 $276.99 $121.43 $0.38 $416.04
Total Fin
$2,426.67
Total GG
$18,188.32
20 PP&P 2100 Fire Cheque 067242 Total 067242 067245
Total 067245 067252 Total 067252 EFT000000004902
Date 2/2/2016
Inv #
Description
NATIONAL FIRE PROTECTION ASSOCIATION NFPA ID2226197 2016 MEMBERSHIP
2/2/2016 16/01/01-38 15/12/31-37
ORMSBEE’S MERCANTILE SAFTEY SALT windsheild wiper fluid
4023
SIMMONS PLUMBING & PUMP SERV. REPLACE TOILETS
01659853
ABELL PEST CONTROL INC. JAN 2016 PEST CONTROL
KS15673
KENWORTH ONTARIO - KINGSTON PARK BRAKE NOT HOLDING
15/12/16-33
LEONARD, ELIZABETH cleaning firehall
K58817
MAGNACHARGE BATTERY CORP 12 VOLT COMMERCIAL DIESEL X 2
2/2/2016
2/2/2016
Total EFT000000004902 EFT000000004928 2/2/2016 Total EFT000000004928 EFT000000004932 2/2/2016 Total EFT000000004932 EFT000000004935 2/2/2016 Total EFT000000004935
Vendor
Amount $157.60 $157.60 $7.11 $32.48 $39.59 $811.03 $811.03 $40.70 $40.70 $204.78 $204.78 $60.00 $60.00 $354.06 $354.06
System:
1/28/2016
User ID:
srummell
2:16:12 PM
EFT000000004946
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2/2/2016
Page:
3
Page 24 of 75
PUROLATOR INC. 429957166
Total EFT000000004946 EFT000000004961 2/2/2016
SHIPPING MAN ACADEMIC
47453 47068
TROUSDALE’S HOME HARDWARE SALT FOR ICE SALT FOR ICE
189235 189328 108434
WESTPORT HOME HARDWARE Extension cord spark plugs SPARK PLUGS & TOWELS
Total EFT000000004961 EFT000000004968 2/2/2016
Total EFT000000004968
Total Fire
$24.45 $24.45 $19.81 $13.21 $33.02 $61.05 $44.46 $63.78 $169.29
$1,894.52
2110 Cvc# Cheque EFT000000004953
Date
Inv #
2/2/2016
Vendor
Description
Amount
SIGNS PLUS 2925
10 CIVIC NUMBERS
Total EFT000000004953
Total Cvc#
$91.58 $91.58
$91.58
2400 Police Cheque 067239
Date
Inv #
2/2/2016 17130116035
Total 067239 EFT000000004942
2/2/2016
Vendor
Description
MINISTER OF FINANCE-POLICE SERVICES JAN 2016 MONTHLY BILLING
ONTARIO ASSOCIATION OF POLICE 2016 MEMBERSHIP 2016 MEMBERSHIP
Total EFT000000004942
Total Police
Amount $244,876.00 $244,876.00 $75.00 $75.00
$244,951.00
2410 Ride Program Cheque 067239
Date
Inv #
2/2/2016 17180116028 17120116231
Vendor
Description
MINISTER OF FINANCE-POLICE SERVICES RIDE PROGRAM JAN 13 2016 RIDE PROGRAM JAN 10 2016
Total 067239
Total Ride Program
Amount $390.78 $521.04 $911.82
$911.82
2605 Build Cheque 067240 Total 067240 EFT000000004912
Date
Inv #
2/2/2016
Description
52112111
136106
CUNNINGHAM SWAN CARTY PETER STRICKLAND ZONING
J281893
GRAND & TOY LIMITED ENVELOPES
2/2/2016
Total EFT000000004912 EFT000000004922 2/2/2016 Total EFT000000004922 STAPLES-16-01 1/20/2016
Vendor
MINISTER OF FINANCE-publications ontario 2012 building code x 3
STAPLES 5500056663-0-1 5500093192-0-2
OFFICE SUPPLIES OFFICE SUPPLIES
Total STAPLES-16-01
Total Build
Amount $256.73 $256.73 $582.94 $582.94 $140.16 $140.16 $29.48 $105.15 $134.63
$1,114.46
2620 Anml Ctl Cheque 067250
Date
Inv #
2/2/2016 437
Total 067250
Total Anml Ctl
Vendor
Description
RIVOIRE, THOMAS R TWP VS. LOCHAN
Amount $453.34 $453.34
$453.34
System:
1/28/2016
User ID:
srummell
2:16:12 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
4
Page 25 of 75
2625 Lvstck Cheque 067226 Total 067226 067253 Total 067253 EFT000000004949
Date 1/29/2016
2/2/2016
Inv #
Vendor
SNIDER, PERCY SNIDER 15/10/25-HEIF
Description SNIDER 15/10/25-HEIFER
SLOAN-LATIMER, JOANNE SLOAN-15/10/16-HEIFE SLOAN-15/10/16-HEIFER
2/2/2016
Amount $2,000.00 $2,000.00 $1,120.00 $1,120.00
REDDEN, JOSEPH 16/01-13 16/01-13 16/01-13
livestock valuate fees livestock valuate fees livestock valuate fees
Total EFT000000004949
$50.00 $26.75 $3.20 $79.95
Total Lvstck
$3,199.95
Total PP&P
$252,616.67
30 Trans 3000 PW OH Cheque EFT000000004903
Date
Inv #
2/2/2016 38231527
Vendor
Description
AECOM CANADA LTD PERTH RD CORRIDOR CONSULTING
Total EFT000000004903
Total PW OH
Amount $2,086.08 $2,086.08
$2,086.08
3005 RdAdmOH Cheque 067232 Total 067232 067244
Date 2/2/2016
Inv #
Vendor
Description
DISTRICT 8 ROAD SUPERVISORS 2016 MEMBERSHIP 9 MEMBERS @ $55 EACH
2/2/2016 37255
ONTARIO GOOD ROADS ASSOCIATION 2016 membership
Total 067244
Total RdAdmOH
Amount $495.00 $495.00 $1,310.12 $1,310.12
$1,805.12
3010 Cap/Equip/Ptrl Cheque 067227 Total 067227 067228
Total 067228 067231 Total 067231 067233 Total 067233 067237
Date
Inv #
2/2/2016
Vendor
I0006507
ATCO CHEMICAL CORP. G-MAX & POP UP WIPES
016365 027999
ATKINSON HOME BUILDING CENTRE YELLOW PAINT PAINT, 1x12 PINE AND SUPPLIES
0019651
DBA ENGINEERING ASPHALT & MARSHALL TESTING
8122
FRONTENAC FABRICATION STEEL FLOOR IN HEAT BOX
2/2/2016
2/2/2016
2/2/2016
2/2/2016
2/2/2016
LINE RELOCATE 129 HRS
2/2/2016 501584 501230 6030088
Total 067249 067251
2/2/2016
$25.94 $707.20 $733.14 $498.62 $498.62 $2,035.20 $2,035.20 $11,616.21 $11,616.21
ENTRANCE RENO PROF SERVICES REVELL FORD LINCOLN OIL CHANGE LEAKING LINE BEHIND MANIFOLD brake vibrations
$254.40 $254.40 $57.14 $383.75 $96.67 $537.56
SHAW DIRECT 8027-16/01
Total 067251
$1,464.04 $1,464.04
NORR LIMITED 0076305
Total 067243 067249
Amount
HYDRO ONE 3000184913
Total 067237 067243
Description
SATELLITE JAN 7 - FEB 6
$47.82 $47.82
System:
1/28/2016
User ID:
srummell
067252
Total 067252 067255
Total 067255 067258 Total 067258 EFT000000004902
2:16:12 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2/2/2016 4013 4024 4025 4072 4071
SIMMONS PLUMBING & PUMP SERV. WATER LINES -SERVICE CALL firestops for new lunchroom unplug urinal installing boiler REPLACE CIRCULATOR
WO040636540 PS040638790 PS040638820 PS040638819
TOROMONT INDUSTRIES LTD. inspection/filters/cleaning BATTERY 24V BULB HALOGEN LAMP
00041713
VAUGHAN’S AUTOMOTIVE OIL CHANGE
01396035 11404274
ABELL PEST CONTROL INC. BAIT STATIONS KEELEY RD 12 ext. bait stations
38231498
AECOM CANADA LTD HWSMITH INTERSECTION
24191665
BATTLEFIELD EQUIPMENT RENTALS dozer rental
024534
CHAMPION INDUSTRIAL EQUIPMENT SKYHAWK MONTHLY FEE
2/2/2016
2/2/2016
2/2/2016
Total EFT000000004902 EFT000000004903 2/2/2016 Total EFT000000004903 EFT000000004904 2/2/2016 Total EFT000000004904 EFT000000004908 2/2/2016 Total EFT000000004908 EFT000000004909 2/2/2016
Page:
5
Page 26 of 75 $71.23 $132.29 $123.13 $13,335.14 $3,816.51 $17,478.30 $1,368.15 $422.91 $34.76 $16.85 $1,842.67 $96.62 $96.62 $61.10 $61.11 $122.21 $2,612.66 $2,612.66 $2,417.43 $2,417.43 $39.69 $39.69
CINTAS 884702539 884702539 884702539 884704185 884704185 884704185 884705825 884705825 884705825
Total EFT000000004909 EFT000000004914 2/2/2016 7046 7020 Total EFT000000004914 EFT000000004915 2/2/2016
GARAGE SUPPLIES MARK HERRINGTON UNIFORM CORY GEMMILL UNIFORM SUPPLIES MARK HARRINGTON UNIFORM CORY GEMMILL UNIFORM SHOP SUPPLIES MARK HARRINGTON UNIFORM CORY GEMMILL UNIFORM D.MARTIN WELDING & FABRICATING WELD PLOW MOUNT REPAIR TO SNOWPLOW FRAME
$177.38 $14.75 $10.56 $116.51 $14.75 $10.57 $190.85 $13.29 $9.50 $558.16 $407.80 $152.64 $560.44
DRAPER DOORS 9002
Total EFT000000004915 EFT000000004921 2/2/2016
replaced hinges and rollers
35216 35216 35153 35138 35349 35440
GIN-COR INDUSTRIES INC quick hitch pin quick hitch pin IDLER SHAFT. SPROCKET IDLER SPEED SENSOR AND OTHER PARTS WING HINGE ASSEMBLY SLIDE WELD WING
5568
G WILLIAMS PAVING LTD PAVING AT WILMER RD EXTENSION
40952
INDEPENDENT TELEPHONE SERVICES RELOCATE TELE EXT #3350
S13221
JOE JOHNSON EQUIPMENT INC. REPLACE CLUTCH
847112480
KAL TIRE ONTARIO oil change and inspection
9303749283 9303776908
KENT AUTOMOTIVE misc parts NYLON CABLE TIES
Total EFT000000004921 EFT000000004923 2/2/2016 Total EFT000000004923 EFT000000004924 2/2/2016 Total EFT000000004924 EFT000000004925 2/2/2016 Total EFT000000004925 EFT000000004926 2/2/2016 Total EFT000000004926 EFT000000004927 2/2/2016
$770.07 $770.07 $62.46 $62.46 $323.67 $379.05 $691.80 $279.24 $1,798.68 $9,402.62 $9,402.62 $145.01 $145.01 $4,192.05 $4,192.05 $117.34 $117.34 $503.61 $43.70
System:
1/28/2016
User ID:
srummell
2:16:12 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 9303778869
Total EFT000000004927 EFT000000004930 2/2/2016 KININV002292 Total EFT000000004930 EFT000000004931 2/2/2016
misc supplies/parts KWIK LOAD PRODUCTS LTD. INSTALL REMOTE STARTER
Total EFT000000004931 EFT000000004934 2/2/2016 Total EFT000000004934 EFT000000004937 2/2/2016 30370
$306.16 $853.47 $507.66 $507.66
34 L @ $0.662 185.7 L @ $.659 396.8 L @ $.654
$22.91 $124.53 $264.08 $411.52
disconnect detectors for renos
$81.41 $81.41
MCINTOSH PERRY CONSULTING CHNAGE-GRADE RAISE AND STAGING
MILLER PAVING LIMITED AU-102-16-1880 H BAC 10% HOLDBACK
Total EFT000000004938 EFT000000004940 2/2/2016 896-731937 896-722633 Total EFT000000004940 EFT000000004943 2/2/2016
NAPA UNIVERSAL SUPPLY GROUP AIR & OIL FILTERS
$2,083.54 $2,083.54 $26,247.87 $26,247.87 $16.82 $100.69 $117.51
PETRIE FORD 203931 204137 204139 204982 205422 205763 205763 205841 205841 205841 702658 206214
o ring & sensor FILTERS OIL & COOLANT ANTI FREEZE / PENETRATING FUIL ENGINE OIL blade filter seal beam OIL FILTER ENGINE OIL LEAKING EXHAUST SEAL BEAM
PROGRESSIVE WASTE SOLUTIONS CAN INC 647-0000213120 2.26 MT CONSTRUCTION WASTE
Total EFT000000004945 EFT000000004947 2/2/2016 173-103410 173-103495 173-103785 173-103772 173-104742 173-104742 173-105478
QUINTE TRUCK & TRAILER PARTS v-belt LED LIGHTS WASHER/NUT/SPINDLE PARTS SNOW PLOW AIR FRESHENER / LED BLUB PARTS
10662 10676
R. THURSTON TECHNOLOGIES radios at bedford garage service call - radio
427334 427479
TALLMAN TRUCK CENTRE LIMITED ENGINE & COOLING SYSTEM REPAIR NEW TRANSMISSION
353 6958 6887
TROUSDALE’S FOODLAND WATER WATER COFFEE & CREAM
56341 200204
TROUSDALE’S HOME HARDWARE LADDER 2 WRENCHES
148016
TYROUTE COMMUNICATIONS EDDIE LEGROW REPLACEMENT PHONE
Total EFT000000004947 EFT000000004950 2/2/2016
Total EFT000000004950 EFT000000004958 2/2/2016
Total EFT000000004958 EFT000000004960 2/2/2016
Total EFT000000004960 EFT000000004961 2/2/2016
Total EFT000000004961 EFT000000004963 2/2/2016 Total EFT000000004963
Page 27 of 75
LONDRY ALARMS 182969
Total EFT000000004943 EFT000000004945 2/2/2016
6
LEONARD FUELS 0646-621127 3160-669077 4185-666485
Total EFT000000004937 EFT000000004938 2/2/2016
Page:
$197.22 $165.19 $176.45 $177.67 $103.06 $27.47 $11.36 $38.62 $6.87 $160.29 $1,027.76 $38.62 $2,130.58 $331.71 $331.71 $38.08 $76.29 $1.86 $77.59 $209.41 $66.07 $77.35 $546.65 $3,761.81 $86.50 $3,848.31 $4,922.38 $6,645.39 $11,567.77 $89.80 $241.78 $22.67 $354.25 $223.85 $31.53 $255.38 $152.64 $152.64
System:
1/28/2016
User ID:
srummell
2:16:12 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Total Cap/Equip/Ptrl
Page:
7
Page 28 of 75 $108,831.21
3215 Drainage Cheque EFT000000004957
Date
Inv #
2/2/2016 1717 1715 1714
Vendor
Description
SYDENHAM LANDSCAPE PRODUCTS 6.5 HR DITCHING @ $73.00 7.5 hr ditching @ $73.00 7.5 hr ditching @ $73.00
Total EFT000000004957
Total Drainage
Amount $482.85 $557.14 $557.14 $1,597.13
$1,597.13
3310 Hardtop Patching Cheque EFT000000004969
Date
Inv #
2/2/2016 2911 2911
Vendor
Description
WILLIAMS HOT MIX LTD 2.04 T SAND SEAL @ $99 2.03 T SAND SEAL @ $99
Total EFT000000004969
Total Hardtop Patching
Amount $205.50 $204.51 $410.01
$410.01
3505 Snw Plwng Cheque 067235 Total 067235 EFT000000004929
Date
Inv #
2/2/2016
Vendor
Description
16/01/15
HOGAN’S SUNRISE SNOWPLOWING INC SNOWPLOWING
2015-13202 2015-13203 2015-13238 2015-13256 2015-13201 2015-13205
K MULROONEY TRUCKING LIMITED 46 HRS @ $147.00 23 hrs @ $154.00 18.5 hrs @ $154.00 18.5 HRS @ $154.00 48 HRS @ $147.00 37.5 HRS @ $154.00
2/2/2016
Total EFT000000004929 EFT000000004959 2/2/2016
Amount $3,300.00 $3,300.00 $6,881.01 $3,604.34 $2,899.14 $2,899.14 $7,180.19 $5,876.64 $29,340.46
TEM ROADWORK 107901
PLOWING 29 HRS @ $75.00
Total EFT000000004959
Total Snw Plwng
$2,213.28 $2,213.28
$34,853.74
3640 Warning Sgns Cheque EFT000000004953
Date
Inv #
2/2/2016
Vendor
Description
Amount
SIGNS PLUS
Total EFT000000004953
$37.59 $37.59
Total Warning Sgns
$37.59
2925
1 STREET SIGN
3800 Crssng Guards Cheque EFT000000004898
Date
Inv #
1/29/2016
Vendor
Description
Amount
SNIDER, DEBBIE 16/01 16/01
20 DAYS @ $45.00 16/01 SNIDER WSIB
16/01 16/01
MACINTYRE, DOUG 16/01 CROSSING GUARD 20 DAYS 16/01 WSIB MACINTYRE CROSSING
Total EFT000000004898 EFT000000004901 1/29/2016
Total EFT000000004901
Total Crssng Guards
$900.00 $25.92 $925.92 $600.00 $17.28 $617.28
$1,543.20
Total Trans
$151,164.08
40 Env 4110 Water Treat Cheque 067225
Date 1/20/2016
Inv #
Vendor ACUREN GROUP INC
Description
Amount
System:
1/28/2016
User ID:
srummell
2:16:12 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 0000233176
WATER PLANT X RAYS
Total 067225
Total Water Treat
Page:
8
Page 29 of 75 $6,911.54 $6,911.54
$6,911.54
5005 SW & Fac OH Cheque 067246 Total 067246 EFT000000004910
Date
Inv #
2/2/2016
Vendor
Description
9098
ONTARIO WASTE MANAGEMENT ASSOC 2016 MEMBERSHIP
1413
CONTAINERS R US 2 CARGO CONTAINERS
300071
TROUSDALE’S HOME HARDWARE KEYS, AXE, SHOVEL
2/2/2016
Total EFT000000004910 EFT000000004961 2/2/2016
Amount $264.58 $264.58 $4,477.44 $4,477.44
Total EFT000000004961
$41.23 $41.23
Total SW & Fac OH
$4,783.25
5105 Garb coll Cheque 067226
Date
Inv #
1/29/2016
Vendor
2/2/2016
16/01COLLECTION 16/01COLLECTION
$11,031.70 $9,106.17 $20,137.87
BALL JOINTS/ MOTOR ETC
$1,550.39 $1,550.39
JORDAN’S AUTO 428
Total 067238 EFT000000004899
Amount
SNIDER, PERCY 16/01 16/01
Total 067226 067238
Description
1/29/2016 16/01
Total EFT000000004899 EFT000000004943 2/2/2016
1622411 ONTARIO LTD. 16/01 COLLECTION
$11,269.18 $11,269.18
PETRIE FORD 205763
bulb
Total EFT000000004943
Total Garb coll
$10.27 $10.27
$32,967.71
5110 Gab disp Cheque 067228
Date
Inv #
2/2/2016 026127 024931
Total 067228 EFT000000004897
1/29/2016
Description
ATKINSON HOME BUILDING CENTRE SALT/SHOVEL/SCRAPER GATE HINGE
WHALEY, GEORGE 16/01 DISPOSAL 16/01 DISPOSAL
Total EFT000000004897 EFT000000004902 2/2/2016 12045860 12045860 12045860 11365186
ABELL PEST CONTROL INC. DUMP PEST MONITORING DUMP PEST MONITORING DUMP PEST MONITORING NOV 2015 PEST CONTROL
83837
ENVIRO-GUARD PLUS INC. INSPECT FOR RODENT ACTIVITY
Total EFT000000004902 EFT000000004916 2/2/2016 Total EFT000000004916 EFT000000004945 2/2/2016
Vendor
PROGRESSIVE WASTE SOLUTIONS CAN INC 647-0000021392 9.47 MT WASTE 647-0000021362 87.88 MT ici & resi waste 647-0000213120 7.51 MT WASTE
Total EFT000000004945 EFT000000004961 2/2/2016 56333
TROUSDALE’S HOME HARDWARE SNOW SHOVEL
Total EFT000000004961
Total Gab disp
Amount $79.31 $33.54 $112.85 $1,935.80 $1,935.80 $53.85 $53.85 $53.85 $93.25 $254.80 $42.74 $42.74 $814.30 $8,123.36 $783.14 $9,720.80 $21.36 $21.36
$12,088.35
5200 Recyc Cheque
Date
Inv #
Vendor
Description
Amount
System:
1/28/2016
User ID:
srummell
EFT000000004944
2:16:12 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2/2/2016 76302
PRINTFUSION INC. 2016 recycle calendars
Total EFT000000004944
Total Recyc
Page:
9
Page 30 of 75 $1,241.52 $1,241.52
$1,241.52
5205 Recyc Coll Cheque 067226
Total 067226 EFT000000004899
Date
Inv #
1/29/2016
Vendor
Description
Amount
SNIDER, PERCY 16/01 16/01 16/01
16/01COLLECTION 16/01COLLECTION 16/01COLLECTION
16/01
1622411 ONTARIO LTD. 16/01 COLLECTION
1/29/2016
Total EFT000000004899
Total Recyc Coll
$11,900.45 $10,377.07 $11,076.73 $33,354.25 $9,693.91 $9,693.91
$43,048.16
5305 HHW Cheque EFT000000004907
Date
Inv #
2/2/2016 20150206 20150206 20150236 20150236 20150261 20150261
Vendor
Description
BRENDAR ENVIRONMENTAL INC. OCTOBER SERVICES OCTOBER HHW WASTE NOV 2015 HHW SERVICES NOV 2015 HHW DISPOSAL DEC 2015 OPERATIONS DEC 2015 HHW MATERIALS
Total EFT000000004907
Amount $2,163.93 $3,390.78 $814.08 $4,649.92 $407.04 $3,047.51 $14,473.26
Total HHW
$14,473.26
Total Env
$115,513.79
70 Cem 7000 Health Cheque EFT000000004900
Date
Inv #
1/29/2016 16/01
Vendor
Description
D G YOUNGE CONCRETE BURIAL VAULTS 16/01
Total EFT000000004900
Amount $875.14 $875.14
Total Health
$875.14
Total Cem
$875.14
80 Rec 8000 Rec Cheque 067228 Total 067228 067230 Total 067230 067236
Total 067236 067247 Total 067247 067252
Date
Inv #
2/2/2016
2/2/2016
Description
027811
ATKINSON HOME BUILDING CENTRE FINISH WASHER
155
DAHM PAINTING & DECORATING LTD PAINTING
2/2/2016
2/2/2016
Vendor
HOWE, MIKE 15/12/14-SF REC 15/12/14-SF REC
15/12/14-SF REC 15/12/14-SF REC
PARKS AND RECREATION ONTARIO PRO-012016-0001-0001 FULL FORUM REGISTRATION
2/2/2016 4001 4000 4022 4021 4038 4028
SIMMONS PLUMBING & PUMP SERV. UV LIGHT SYSTEM SERVICE CLEAN SLEEVE SENSOR winterize sunbury park winterize inverary park winterize cenntinal park winterize mcmullan park
Amount $4.27 $4.27 $447.74 $447.74 $30.00 $4.96 $34.96 $843.59 $843.59 $161.80 $106.85 $125.16 $83.44 $202.50 $125.16
System:
1/28/2016
User ID:
srummell
Total 067252 067257 Total 067257 067259 Total 067259 EFT000000004896
2:16:12 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 4027
winterize bowes park
04354
VALEIRA CONSTRUCTION LTD REPAIR MONUMENT
15/12/29-28
VOTARY, RICHARD 15/12/29 - SNOW REMOVAL
16/01
LEONARD, ELIZABETH 16/01 MAINTENANCE
2/2/2016
2/2/2016
1/29/2016
Total EFT000000004896 EFT000000004905 2/2/2016
BELL, DAN 15/12/14-SF REC 15/12/14-SF REC
Total EFT000000004905 EFT000000004906 2/2/2016 151229 Total EFT000000004906 EFT000000004917 2/2/2016
Total EFT000000004917 EFT000000004919 2/2/2016
BOWES CARPENTRY changes and extras to org inv
ERLICHMAN, WOLFE 15/12/14-SF REC 15/12/14-SF REC 15/12/14-SF REC 15/12/14-SF REC FOX, KEVIN 15/12/14-SF REC 15/12/14-SF REC
Total EFT000000004919 EFT000000004931 2/2/2016
Total EFT000000004931 EFT000000004939 2/2/2016
$875.14 $875.14 $65.00 $65.00 $142.50 $142.50 $30.00 $7.43 $37.43 $5,758.80 $5,758.80 $30.00 $37.14 $67.14
422.5 L @ $.699 345.6 L @ $0.667 229.9 L @ $0.654 215.7 L @ $0.658
$300.52 $234.58 $153.00 $144.43 $832.53
11275
NORTHWAY HARDWARE softener salt
$1,373.76 $1,373.76 $43.78 $43.78
SLEETH, SARAH 16/01/22-03 16/01/22-03 16/01/22-03 16/01/22-03
Total EFT000000004954 EFT000000004955 2/2/2016
3 CLENAS @ $70 3 WEEKS BOOKING @ $10/ WEEK EXTRA CLEANING 1 HR SNOW REMOVAL
9573633 8990349 9277679
SUPERIOR PROPANE INC. 1275.2 L @ $0.7814 639.8 L @ $0.7434 847.2 L @ $0.7664
K538788
SWISH MAINTENANCE LIMITED CLEANING SUPPLIES
56144
TROUSDALE’S HOME HARDWARE ICE MELT SALT
Total EFT000000004955 EFT000000004956 2/2/2016 Total EFT000000004956 EFT000000004961 2/2/2016 Total EFT000000004961 EFT000000004962 2/2/2016
$210.00 $30.00 $15.00 $7.50 $262.50 $1,034.12 $504.14 $680.86 $2,219.12 $109.54 $109.54 $25.31 $25.31
TRUE ELECTRIC 6651
Total EFT000000004967
$208.61 $1,013.52
$30.00 $31.70 $61.70
MORVEN CONSTRUCTION LTD FENCE RENTAL
Total EFT000000004941 EFT000000004954 2/2/2016
Total Rec
Page 31 of 75
15/12/14-SF REC 15/12/14-SF REC
20536 Total EFT000000004939 EFT000000004941 2/2/2016
Total EFT000000004965 EFT000000004967 2/2/2016
10
LEONARD FUELS 0838-668832 0838-671809 0838-674077 1361-664967
Total EFT000000004962 EFT000000004965 2/2/2016
15/12/14-SF REC 15/12/14-SF REC
Page:
SMOKE DETECTION UNIT
VANDEWAL, SARAH 15/12/14-SF REC 15/12/14-SF REC SECRETARY 15/12/14-SF REC 15/12/14-SF REC 15/12/14-SF REC 15/12/14-SF REC WASH, PAUL 15/12/14-SF REC 15/12/14-SF REC
15/12/14-SF REC 15/12/14-SF REC
$221.84 $221.84 $35.00 $30.00 $9.90 $74.90 $30.00 $4.46 $34.46
$14,549.53
System:
1/28/2016
User ID:
srummell
2:16:12 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
11
Page 32 of 75
8210 VCA Cheque 067229
Date
Inv #
2/2/2016
Vendor
Description
COLEMAN, DONALD telephone & magic jack for VCA
Amount
Total 067229
$88.08 $88.08
Total VCA
$88.08
2015125
8230 SF Rides Cheque EFT000000004933
Date
Inv #
2/2/2016 6626
Vendor
Description
LIMESTONE DISTRICT SCHOOL SF RIDES BICYCLE RODEO
Total EFT000000004933
Total SF Rides
Amount $122.11 $122.11
$122.11
Total Rec
$14,759.72
90 Plan 9000 Plan Cheque EFT000000004912
Date
Inv #
2/2/2016 136105
Total EFT000000004912 EFT000000004951 2/2/2016 Total EFT000000004951 STAPLES-16-01 1/20/2016
Vendor
Description
CUNNINGHAM SWAN CARTY PLANNING DEPT ADVICE
Amount $254.40 $254.40
SAADE, SAMER 148
Jan 1 - Jan 25 2016 aggregates
$780.00 $780.00
STAPLES 5500093192-0-1
OFFICE SUPPLIES
$14.38 $14.38
Total STAPLES-16-01
Total Plan
$1,048.78
Total Plan
$1,048.78
99 9999 Cheque 067248 Total 067248 067254 Total 067254
Date
Inv #
2/2/2016
Vendor
Description
CA151225
PAYMENTUS (CANADA) CORPORATION AMEX PAYMENT JAN 5 2015
TAX REFUND
TAYLOR, TRACEY MARVA MAE TAX REFUND 060-050-23605
2/2/2016
Amount $371.12 $371.12 $699.00 $699.00
Total
$1,070.12
Total
$1,070.12
Total
$555,236.62
Page 33 of 75
STAFF REPORT TREASURY DEPARTMENT Prepared for Council:
January 27th, 2016
Agenda Date:
February 2nd, 2016
SUBJECT: Insurance renewal extension RECOMMENDATION: That Council extend the current insurance policy expiry date from June 30, 2016 to December 31, 2016. BACKGROUND: In early 2013, the Township issued an RFP for insurance services. The current provider, BFL Canada, was selected for a contract period of July 1st, 2013 to June 30th, 2014 with the option to extend until June 30th, 2016. Early in January, the Frontenac County treasurer’s group met and one of the services that is being considered for a joint RFP is insurance services. The County’s current policy has a renewal date of January 1st, 2017 and the County will be undertaking the RFP process this year. Central and North Frontenac are also considering joining into a joint procurement process. With our insurance expiring June 30th, 2016 and in order to take advantage of investigating the possibility of the joint RFP, it is staff’s recommendation that the insurance services with our current provider be extended to December 31st, 2016.
Submitted/approved by: Louise Fragnito, Treasurer
Prepared by: Louise Fragnito, Treasurer
Page 34 of 75
STAFF REPORT PUBLIC WORKS DEPARTMENT
PREPARED FOR COUNCIL:
January 27th, 2016
AGENDA DATE: February 2nd, 2016
SUBJECT: Tender #PW-2016-01 – 2016 Surface Treatment Program SUMMARY OF RECOMMENDATIONS: That Council approves the bid of Smiths Construction Company for the supply and application of the Township’s Surface Treatment in the amount of $898,118.15, including all applicable taxes. PURPOSE: This years Surface Treatment was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. This tender closed on January 27th, 2016. The results were as follows:
Supplier Smiths Construction Co. Greenwood Paving Ltd.
Single Surface Treatment
Double Surface Treatment
Traffic Control
Contract Total (Including HST)
$482,142.10
$286,902.72
$25,750.00
$898,118.15
$510,727.60
$326,245.92
$25,000.00
$974,030.07
ANALYSIS: The submission of the lowest bidder has been evaluated for accuracy and completeness. Smiths Construction Co. is a reputable contractor and has provided surface treatment services in and around South Frontenac Township for many years. For this reason, and also because their price was $75,911.92 lower than the bid from the second lowest bidder Greenwood Paving, it is recommended that the bid of Smiths Construction Co. be accepted. For comparison purposes, listed below are the approved lowest bid unit prices from the past 5 years and the current lowest bid unit prices. Item Unit Price- $/m² (Single Surface) Unit Price- $/m² (Double Surface)
2010
2011
2012
2013
2014
2015
2016 Low Bid
$1.99
$1.80
$2.19
$2.42
$2.51
$2.41
2.53
$3.69
$3.31
$3.89
$4.40
$4.64
$4.64
4.74
Page 35 of 75
STAFF REPORT PUBLIC WORKS DEPARTMENT FINANCIAL/STAFFING IMPLICATIONS: Sufficient Funds exist in the approved 2016 Construction Linear Asset Capital budget for this purpose. RECOMMENDATION: That Council approves the bid of Smiths Construction Company for the Tender PW-2016-01, 2016 Surface Treatment Program in the amount of $898,118.15, including all applicable taxes.
Submitted/approved by:
Prepared By:
Mark Segsworth, P. Eng. Public Works Manager
Aaron Hatton Technical Assistant
Page 36 of 75
STAFF REPORT PUBLIC WORKS DEPARTMENT
Prepared for Council:
January 28, 2016
Agenda Date: February 2, 2016
SUBJECT: Tender No. PW-2016-03 - Purchase of One (1) 2016 4x4 Backhoe. RECOMMENDATION: That Council approve the submission from Hartington Equipment, for Tender PW-2016-03, 2016 model 580 SN WT 4x4 Backhoe, in the amount of $134,976.37, inclusive of HST. BACKGROUND: The Public Works Department budgeted for One (1) 4x4 Backhoe to replace a 1993 Ford 555D Backhoe, and a tender was sent out. This tender was advertised on the internet, and in the local paper. This tender closed on January 27, 2016 and four bids were received. The results, in ascending order, are as follows: Supplier
Sub-Total
Trade-In
Total
Total (Incl. HST)
Hartington Equipment (Case 580SN)
$127,549.00
$14,000.00
$14,761.37
$128,310.37
Toromont Cat (Cat 420F2 IT)
$134,606.00
$20,000.00
$14,898.78
$129,504.78
Hartington Equipment (Case 580SN WT)
$129,049.00
$14,000.00
$14,956.37
$130,005.37
Nortrax (310 SL)
$139,310.00
$11,000.00
$128,310.00 $144,990.30
ANALYSIS: The submissions from Hartington Equipment and Toromont Cat have been evaluated and found to be accurate and complete. Both Toromont Cat and Hartington Equipment are reputable suppliers of Cat and Case Heavy Equipment respectively, both of whom have provided heavy equipment to the Township in the past. Hartington Equipment provided two submissions. The first submission is for a 2016 Model 580 SN 4x4 Backhoe, and the second is for a 2016 Model 580 SN WT 4x4 backhoe. Toromont Cat provided a submission for a 420F2 IT similar to what we purchased last year. The operator of the backhoe purchased in 2015 was consulted for feedback on the unit. It is his belief that the Case 580 SN WT is far superior to the Cat backhoe. Also, as part of the submission all suppliers were asked to provide 3, 4, and 5 year options for full machine Extended Warranty to protect the Municipality against any unforeseen issues. Hartington Equipment provided a price of $3,232.00, $4,971.00, and $7,611.00 respectively. As there is a modest jump between 3 years and 4 years, and a large jump from 4 years to 5 years staff
Page 37 of 75
STAFF REPORT PUBLIC WORKS DEPARTMENT recommend going with the 4 year, 5,000 hour option. Toromont Cat provided a similar submission of $3,200.00 for 3 years 3000 hours, and $6,550.00 for 4 years and 4,000 hours. For these reasons, and also because their tendered price when factoring in the Full machine extended warranty is $1,078.41 lower than the bid from Toromont Cat, the Public Works Department recommends awarding the tender to Hartington Equipment, for $134,976.37 including HST and 4 Year, 5,000 Hour Full Machine Warranty. FINANCIAL/STAFFING IMPLICATIONS: An Amount of $150,000.00 was approved in the 2016 Capital Budget for this purchase.
Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Public Works Manager
David Holliday Area Supervisor
Page 38 of 75
STAFF REPORT CLERKS DEPARTMENT
PREPARED FOR COUNCIL:
January 27, 2016
AGENDA DATE:
February 2, 2016
SUBJECT: AVL for Fire Chief’s Vehicle RECOMMENDATIONS: THAT Council adopt the recommendation of the Public Services Committee and direct staff to purchase and install AVL equipment on the Fire Chief’s vehicle. AND THAT if the cost of the additional installation does not fall within the $100,000 approved for this capital budget item that the incremental funds for this installation come from the working funds reserve. BACKGROUND: As part of the 2016 approved capital budget, $100,000 has been allocated to install AVL equipment on all Public Works and Building Department vehicles. Public Works staff are working with Lennox and Addington to access the same pricing as they recently achieved through their procurement policy. Staff will be reporting on the outcome of this shortly. The Public Services Committee, on January 21, 2016, adopted a recommendation to expand the installation of AVL equipment to the Fire Chief’s vehicle. This is in keeping with the decision to require all Township vehicles marked. The Fire Chief, while away at this time, has indicated that there is something similar to this being pursued with Kingston Fire that he was exploring for fire vehicles.
Submitted/approved by: Wayne Orr, CAO
Page 39 of 75
Corporate Services Committee
Minutes – Dec 18, 2015 – 10:30am
Present: Alan Revill, John McDougall, Ross Sutherland, Wayne Orr, Louise Fragnito Item
Topic
Outcome / Recommendation
1
Declaration of Pecuniary interest Minutes
None
2 3
Business Arising A. Notice Provision Bylaw review B. Desert Lake Causeway /Parking C. CofA appointment process D. Contractor Lease E. Financial Services to Arena F. Communication Customer Service Policy G. Investment Policy
Moved by RS Seconded by JM - Minutes of Nov 20, 2015 CARRIED Updated version was forwarded to the County Planner for comment on the implications of the planning cycle. Title search indicates that the causeway is owned by Township. To confirm directly with Lawyer about previous direction. outstanding Following delegation and closed session, Contractor advised that Council position is firm. Lease to be finalized Treasurers joint report to Arena Board in progress Outstanding
4
LAS services were highlighted. While the regulations permit a variety of investments the question debated was what level of risk is appropriate. While green/ethical investments are laudable they are not very practical. LAS has the advantage of requiring less staff time, focused expertise, full compliance and the opportunity to pool resources. Independent advisors would require more staff oversight and expertise, provide for more H. Seniors Housing targeted investments, but with more decisions; risk increases. I. Septic Re-inspection Staff to redraft policy for next meeting JM to prompt the Mayor to call the committee together. J. Compensation Additional research is needed. To explore Tay Valley program and mandatory pumping in Lake of Bays(?) as outlined in the Hutchison report Sherry Corniel’s report was reviewed. The challenges of current performance appraisal system were discussed. The challenges with alternatives were raised. Staff to draft a report that highlights discussions and recommendations including, revising current tool, maintaining grid system, and regularly assessing market competitiveness. New Business
5
Other Business
6
Next Meeting
Friday January 15,2016 at 10:30 am
Page 40 of 75
Page 41 of 75
Page 42 of 75
TOWNSHIP of SOUTH FRONTENAC BY-LAW 2016-04 A BY-LAW TO APPOINT AN ACTING CHIEF BUILDING OFFICIAL AND ZONING ADMINISTRATOR WHEREAS Section 3 (1) of the Building Code Act, R.S.0. 1990. Chapter B. 13, as amended, provides that the Council of each municipality is responsible for the enforcement of the Building Code Act in the municipality; and, WHEREAS Section 3 (2) of the Building Code Act, R.S.0. 1990, Chapter B. 13, as amended, requires that the Council of each municipality shall appoint a Chief Building Official; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
Jeremy Neven is hereby appointed as Acting Chief Building Official for the Township of South Frontenac.
Jeremy Neven is hereby authorized by the Council to carry out the duties of Chief Building Official as set out in the Building Code Act.
Jeremy Neven is hereby appointed as acting zoning administrator for the purpose of interpreting and administrating the zoning by-laws of the municipality.
In addition to those duties as set out in paragraph 2 and 3 of this by-law, the Chief Building Official shall perform such other duties as may be prescribed by Council from time to time.
Jeremy Neven shall hold office at the pleasure of the Council of the Township of South Frontenac, and shall be paid in the manner as set out by Council resolution from time to time.
All other by-laws, resolutions or action of Council that are not consistent with or which are contrary to the provisions of this by-law are hereby repealed.
This by-law shall come into force and take effect on February 2, 2016.
Dated at Sydenham this 2nd day of February 2016 Read a first and second time this 2nd day of February 2016. Read a third time and finally passed this 2nd day of February 2016. The Corporation of the Township of South Frontenac
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
Page 43 of 75 TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-05 A BY-LAW TO ADOPT A MUNICIPAL INVESTMENT POLICY WHEREAS Section 5(1) of the Municipal Act, 2001, c. 25, as amended, grants that the powers of a municipality shall be exercised by its Council; and WHEREAS Section 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that a Municipal power, including a municipality’s capacity, right, power and privileges under section 9, shall be exercised by by-law unless the municipality is specifically authorized to do others; and WHEREAS Section 5(4) of the Municipal Act, 2001, c. 25, as amended, applies to all Municipal powers, whether conferred by this Act or otherwise; and WHEREAS Section 8(1) of the Municipal Act, 2001, c. 25, as amended, provides that the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues; and WHEREAS Section 7(1) of Ontario Regulation 438/97, states that before a municipality invests in a security prescribed under this Regulation, the council of the municipality shall, if it has not already done so, adopt a statement of the municipality’s investment policies and goals; and WHEREAS under Section 7(2) of Ontario Regulation 438/97, states that in preparing the statement of the municipality’s investment policies and goals under subsection ( 1 ), the council of the municipality shall consider: (a) the municipality’s risk tolerance and the preservation of its capital; (b) the municipality’s need for a diversified portfolio of investments; and (c) obtaining legal advice and financial advice with respect to the proposed investments; and WHEREAS the Council of The Corporation of the Township of South Frontenac deems it appropriate and necessary to adopt a Municipal Investment Policy; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
THAT the Council of the Township of South Frontenac adopts the Municipal Investment Policy attached hereto as Schedule “A” and repeal By-law 1998-0010
THAT Schedule “A” is declared to form part of this By-law.
THIS BY-LAW shall come into force and take effect on date of its final passing.
Dated at the Township of South Frontenac this 2nd day of February, 2016. Read a first and second time this 2nd day of February, 2016. Read a third time and finally passed this 2nd day of February, 2016. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Wayne Orr, Clerk-Administrator
Page 44 of 75
Schedule A - Investment Policy
Policy Statement The Township of South Frontenac shall invest funds, not immediately required, to ensure the safety of principal and to maintain adequate liquidity to meet expected cash requirements while maximizing the rate of return and subject to complying with Ontario’s Eligible Investments and Related Financial Agreements Regulation. The Township has authority to invest funds under Section 418 of the Municipal Act, 2001, S.O. 2001, c.25 as amended.
Purpose This Policy provides guidance for the management of the Township’s investment funds including restrictions and limitations, risk tolerance and investment objectives.
Application This Policy applies to all investments made on behalf of the Township, including operating funds, reserve funds, capital funds and trust funds.
Policy Requirements Objectives The investment objectives for the Township, ranked in priority, are as follows: a) Security of Principal The primary objective of the Township’s Investment Policy is to ensure the security of principal. To minimize the risk of loss, investments shall be subject to a minimum credit ratings and shall be diversified by maturity, type of investment and issuer, as follows: Investment Ratings: Investments shall only be made in eligible securities with a minimum credit rating as outlined in the Ontario Regulation 438/97, Eligible Investments and Related Financial Agreements, as amended. Term to Maturity of Investments: Investing activities should be reviewed on a regular basis as actual, revised and forecasted operating and capital plans are completed. Maturity dates should be staggered so that investment cash inflows occur throughout the year. b) Liquidity Requirements Liquidity is measured by the ease with which securities can be converted to cash to meet forecast spending. It is recognized that the various investments that are eligible under Ontario’s Eligible Investments and Related Financial Agreements Regulation, possess different features and thus market prices will vary depending on market conditions as well as the particular features of the type of investment.
Page 45 of 75 To ensure adequate liquidity, the Township’s investments shall be diversified by holding securities of various terms to maturity and by various types of investments and issuers and to the extent possible, the term of such investments shall match the forecasted requirements for such funds to meet expenditures. c) Rate of Return The Township’s funds shall be invested to maximize the rate of return within acceptable risk levels while respecting the security of principal, legal constraints and the adequate liquidity needs of each investment portfolio. Under normal circumstances, longer-term investments offer higher yields than shorter-term investments. The composition of each portfolio, including its term to maturity and type of investments, shall be adjusted within the guidelines of this Policy to take advantage of market opportunities. Such changes shall be made with the periodic interest rate outlook and target portfolio structure approved by the Township Treasurer.
Constraints The Township’s investments are subject to the following regulatory and term constraints: a) Regulatory Constraints In accordance with Ontario’s Eligible Investments and Related Financial Agreements Regulation (Municipal Act, 2001,O. Reg 438/97 – as amended), the Township is not authorized to invest in securities other than those listed in the Regulation. b) Term of Investments A detailed cash flow forecast for up to one year shall be maintained to determine short-term liquidity requirements. This forecast shall allow the Township to maximize the return on surplus funds invested and minimize borrowing temporarily for operational purposes. Further, a long-term forecast will be maintained factoring forecasted operating and capital requirements in order to determine long-term liquidity requirements. c) Direction of Investments Available funds will be managed between bank accounts (including LAS High Interest Savings Account), short term investments with institutions as per regulation (including the LAS One Investment Program) and long-term investments with the LAS One Investment Program.
Responsibilities a) Authority The Township Treasurer and CAO are jointly responsible for the prudent investment of the Township’s portfolio, its strategy and to ensure that all investments are made in accordance with this Policy and any legislated requirements. Any transaction related to investments requires two signing authorities corresponding to the
Page 46 of 75
existing signing authorities for the Township’s banking. Further, any transactions, at a minimum, must be approved by the Treasurer or CAO. The Township Treasurer shall review the periodic interest rate outlook and both the Treasurer and CAO will jointly approve the proposed term structure and composition for the portfolios.
Investments shall be made with judgement and care. All reasonable steps shall be taken to ensure that the management of Township’s investment portfolio is in accordance with this policy. The degree of care, diligence, skill, and prudence that a reasonable person would exercise in the administration of their own affairs must be exercised and in doing so shall attempt to maximize the investment earnings of the portfolio within the parameters of the objectives established within this policy. b) Reporting The Treasurer or designate has a specific responsibility to prepare and provide an annual investment report to Council. O. Reg. 438/97, s.8 (1). This report shall contain the following information: • a statement about the performance of the portfolio of investments of the municipality during the period covered by the report • a description of the estimated proportion of the total investments of a municipality that are invested in its own long-term and short-term securities to the total investment of the municipality and a description of the change, if any, in the estimated proportion since the previous year’s report • a statement by the treasurer as to whether or not, in his or her opinion, all investments were made in accordance with the investments policies and goals adopted by the municipality
Monitoring/Contraventions Failure to comply with this Policy may result in the Township holding investments which are not eligible investments as prescribed by provincial regulation.
Legislative and Administrative Authorities Section 418 of the Municipal Act, 2 S.O. 2001, c.25 as amended Ontario Regulation 438/97, Eligible Investments and Related Financial Agreements, as amended
Page 47 of 75
Staff Report: Township of South Frontenac Prepared for Council Agenda Date: February 2, 2016 Date of Report January 28, 2016
Planning Department
Subject: Housekeeping Amendments to Zoning By-law: Review by Chief Building Official and Planning Comments
Summary of the Recommendation: The recommendation is that Council receive the Planning report, dated January 28, 2016, for information. Purpose of the Report: The purpose of this report is to bring to Council a review of comments from the Chief Building Official on the proposed housekeeping amendments to the Comprehensive Zoning By-law. Background On January 26, 2016 Planning brought to the Committee of the Whole a report which presented a series of proposed amendments to the Comprehensive Zoning By-law. Prior to the meeting, Planning received a memo from the Chief Building Official that offered comments on the wording that was meant to clarify when buildings may be reconstructed within the 30 metre setback from the highwater mark of the lakes (these comments were handed out at the meeting). The amendments would clarify, when such buildings are removed down to the floor and foundation, they can only be reconstructed according to the required 30 metre setback (unless a minor variance is obtained). Attached is a copy of the memo from the Chief Building Official. The CBO commented that this amendment was contrary to the primary purposes of the Ontario Building Code which is, most importantly, to ensure that buildings are constructed in a safe manner, compatible with the intended purpose of its use. He expressed the belief that the public is already frustrated with this provision of the by-law and that it should be changed. In his opinion, the intent that, in the future all buildings will be well set back from the water is not realistic or achievable and it would have the effect of sterilizing many existing building lots - it would force people to protect their investments illegally. He, instead, advocates measures that would see controlled redevelopment of such sites. See the conditions listed in the attachment. Planning Discussion The requirement that all structures within the 30 metre setback, once removed, are required to be reconstructed according to the setbacks in place, is fundamental to Planning. When the principal building is removed the property is considered ‘vacant’ and any prior legal non-complying status that it had is gone. This is in the Planning Act not just the zoning by-law. It should also be emphasized that any provision in the zoning by-law may be varied subject to Township approval. Thus, the Committee of Adjustment or Council would consider any application to reconstruct based of the merits of each application. Often a structure within the 30 metre setback can be permitted to be replaced on the same footprint provided it cannot physically be set back any further or for other reasons unique to the lot. In terms of sterilizing lots, Planning is aware of only two lots in the past thirteen years that were not permitted any construction – one had virtually no land and was mostly water and the other was almost entirely a dangerous steep cliff. The Committee has often approved structures at 15 metres from the water and sometimes less. The Committee has been extremely fair to applicants in finding a way to make decisions satisfactory both to the property owner and to the Township’s policies.
Page 48 of 75 Regarding conservation authority responsibility for maintaining lake water quality, any conservation authority staff or any environmentalist would confirm that the farther back a structure is from the lake the better it is for lake water quality. Also, whenever an existing structure is moved back further there is an opportunity to re-naturalize that area near the water – consistent with the intent of the Official Plan. Special interest groups or developers often do object to the setback provisions but Planning has also experienced that the large majority of property owners support these Township policies. This report is submitted for Council’s information. Submitted/Approved by: Lindsay Mills attachment ChiefBuildingOfficialCommentsOnHousekeeping
Prepared by: Lindsay Mills
Page 49 of 75
Memo
January 26, 2016
To: Wayne Orr, Lindsay Mills, and Members of Council
From: Brian Gass, Chief Building Official, Administrator of the Zoning By-law Re: Proposed housekeeping changes to Zoning By-law
l have reviewed the proposed text changes to the Section 5.10.2 of the Zoning By-law concerning renovations to existing buildings with Existing Buildings Within 30 Metres (98.4 ft.) of a Waterbody or Watercourse and must express my opinion as Chief Building Official that these proposed text changes to the zoning by-law flies in the face of the primary purpose the Ontario Building Code, which is building safety. The purpose of building permit process governed by the Building Code Act is twofold; *
First and foremost, to ensure buildings are constructed in a safe manner, compatible to the intended the proposed use of the building.
Then, secondly, to confirm other ?applicable" laws are adhered to, a Zoning By-Iaw is applicable law.
The courts always confirmed that a matter of public safety always takes precedence over other competing interests of matters such as zoning by-laws.
When people feel that a By-law is unfair and not reasonable, they resort to protecting their investments ?illegally?, meaning by not obtaining building permits for renovations that require substantial removal of building elements to be replaced to make it safe again. It is proven the illegal construction is one of the most common causes of unsafe construction practices. Furthermore, not only is the public is already frustrated with this provision of the by-law as it stands, the following intent statement;
?that existing buildings within the 30 metre setback, once removed, should be set back further so that, some day, all buildings will be wel] set back from waterbodies to ensure protection of our lakes into the future"
in the Official Plan, of which this by-law provision in question is structured around, is not realistic or achievable, at least not without sterilizing many existing building Iots in the Township. These Iots would revert back to being vacant which will mean a loss of property tax reVenue.
Page 50 of 75
As for protecting the future of the lakes, that is a responsibility of the Conservation Authority, a point in which the OMB has already confirmed by siding with a South Frontenac resident on this jurisdictional issue in the past.
A building consists of the five basic structural elements, footings, foundations, floors, walls and a roof. The proposed zoning changes would declare that once only two of those elements are removed the roof and the walls that a building no longer exists. In effect we are asking lawful property owners to abandon thousands of dollars of value in structure contained within the footing, foundation and floor systems of these buildings. Never mind the additional thousands of dollars to be spent building new structure, but there is also an environmental impact?
When you move a building, you end up with two areas where vegetation and the natural contours of the land have been destroyed, one at the demolished building footprint area and the second at the new building footprint area. On the matter of demolition, the forced removal of all the construction materials typically cannot be reused and ends up in our landfill. In conclusion, l advocate implementing measure or policies that would see controlled redevelopment of such sites, for example;
Say to a property owner you may rebuild, but only the same size footprint, location and volume, and to ensure this occurs,
l They would only be given partial building permits until they have a OLS (a Surveyor) confirms the new foundation has not increased, changed the shape of the existing
building footprint, or moved from the exact original location. l That in lieu of a septic re-inspection program, they must obtain a performance review permit proving the existing one is in good working order, or a permit to construct a new system from the health unit. l That to ensure safety from flooding that they must obtain from the local Conservation
Authority comments on what, if any, flood-proofing measure would have to be undertaken, i.e. waterproofing a basement area, etc…
J That they enter into a site plan agreement, registered on title, to spell out what, if any, future site alterations are permitted, i.e. cutting of trees, altering grades and contours of land, etc…
This way in the end the township would help ensure the health of the lakes, and still allow many properties to remain practically functional for the enjoyment of our residents.
?
Respectfully sr
? 7
Bria4s, CBCO 4 dief"ef Buildi Building Official
Page 51 of 75
Subject: Clarification of Frontenac County modification
From: Lindsay Mills Sent: January-27-16 2:54 PM To: Ron Vandewal rvandewal@southfrontenac.net; rmscouncilor@gmail.com; Ross Sutherland 7846elbe@gmail.com; alanhrevill@gmail.com; patbarr1@aol.com, councillorrevill@gmail.com, markschjerning@outlook.com, elbe@web.ca, john.mcdougall@xplornet.ca, robinsonw@bell.net, councillornroberts@gmail.com, sfcron.sleeth@gmail.com patbarr1@aol.com; Wayne Orr worr@southfrontenac.net Subject: FW: Clarification of Frontenac County modification Dear members of Council; See the attached letter from the Ministry of Municipal Affairs and Housing responding to my request to provide clarification on the ministry’s modification 14f) to the Frontenac Official Plan. This letter addresses the Committee of the Whole’s requirement for written confirmation of the meaning of the wording. Accordingly, no appeal to the passing of the County Official Plan is necessary. Lindsay
From: Schaefer, Damien (MAH) [mailto:Damien.Schaefer@ontario.ca] Sent: January-27-16 2:26 PM To: Lindsay Mills Cc: Elms, Michael (MAH) Subject: Clarification of Frontenac County modification
Good afternoon Lindsay, As per our discussion yesterday at the office, modification 14 f) to the Frontenac County Official Plan in part addresses development on private services in settlement areas. The modification states that private service development may only be permitted for “infilling and minor rounding out of existing development”. The terms “infill” and “minor rounding out” are not defined and allow flexibility for implementation based on local circumstances. In order to protect public health and the environment, proponents of development do need to demonstrate that there will be no negative impacts associated with the provision of individual on-site services before the development can proceed. The appropriate environmental studies that may need to be completed to demonstrate “no negative impacts” include, but are not limited to, hydrogeological assessments and water quality impact assessments, in accordance with provincial standards. I hope this helps to clarify things for you and feel free to contact me again if you have further questions. Best, Damien Schaefer, MCIP, RPP Planner Community Planning and Development Ministry of Municipal Affairs and Housing Municipal Services Office – East 8 Estate Lane, Rockwood House Kingston, Ontario K7M 9A8 Tel: (613) 545-2121 Toll Free: 1-800-267-9438 ext. 121 Fax: (613) 548-6822 Damien.Schaefer@ontario.ca
Page 52 of 75
STAFF REPORT PUBLIC WORKS DEPARTMENT
Prepared for Council:
January 28th, 2016
Agenda Date:
February 2nd, 2016
INFORMATION REPORT SUBJECT: Tender No. PW-2016-04 - Purchase of One (1) Half Ton Extended Cab 4X4 Pickup truck. BACKGROUND: The Public Works Department budgeted for One (1) Half Ton Extended Cab 4X4 Truck to replace an existing 2010 Half Ton Truck (F49) and a tender was sent out. This tender was advertised on the internet, and in the local paper. This tender closed on January 27, 2016 and four bids were received. The results, in ascending order, are as follows: Supplier
Sub-Total
Trade-In
Total
Total (Incl. HST)
Gananoque Chevrolet $33,860.91 (Chevrolet Silverado)
$5,500.00
$28,360.91
$32,047.83
Taylor Chevrolet $33,722.00 (Chevrolet Silverado)
$2500.00
$31,222.00
$35,280.86
Petrie Ford
$38,033.00
$5000.00
$33,033.00
$37,327.29
Blue Mountain Chrysler Ltd.
$33,090.00
$0
$33,090.00
$37,391.70
ANALYSIS: The submission of the low bidder has been evaluated and was found to be accurate and complete. Gananoque Chevrolet is a reputable supplier of trucks who has provided equipment to the Township in the past. Their submission is for One (1) 2016 Model Chevrolet Silverado 1500 4x4. For these reasons, and also because their price was $3,233.03 lower than the bid from Taylor Chevrolet, the Public Works Department has awarded the tender, through delegated authority, to Gananoque Chevrolet, for $32,047.83 including HST. FINANCIAL/STAFFING IMPLICATIONS: An Amount of $35,000.00 was approved in the 2016 Capital Budget for this purchase. Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Public Works Manager
Aaron Hatton Technical Assistant
Page 53 of 75
STAFF REPORT PUBLIC WORKS DEPARTMENT
Prepared for Council:
January 28, 2016
Agenda Date: February 2, 2016
INFORMATION REPORT SUBJECT: Tender No. PW-2016-05 - Purchase of One (1) 2016 Model Half Ton Crew Cab Truck. BACKGROUND: The Public Works Department budgeted for One (1) Half Ton Crew Cab Truck to replace an existing 2005 Half Ton Truck (F34) and a tender was sent out. This tender was advertised on the internet, and in the local paper. This tender closed on January 27, 2016 and three bids were received. The results, in ascending order, are as follows: Supplier
Sub-Total
Trade-In
Total
Total (Incl. HST)
Gananoque Chevrolet $32,641.00 (Chevrolet Silverado)
$2,500.00
$30,141.00
$34,059.33
Petrie Ford
$36,440.00
$1,500.00
$34,940.00
$39,482.20
Blue Mountain Chrysler Ltd.
$35,517.50
$0.00
$35,517.50
$40,134.78
ANALYSIS: The submission of the low bidder has been evaluated and was found to be accurate and complete. Gananoque Chevrolet is a reputable supplier of trucks who has provided equipment to the Township in the past. Their submission is for One (1) 2016 Model Chevrolet Silverado 1500 4x4. For these reasons, and also because their tendered price was $5,422.87 lower than the bid from Petrie Ford, the Public Works Department has awarded the tender, through delegated authority, to Gananoque Chevrolet, for $34,059.33 including HST. FINANCIAL/STAFFING IMPLICATIONS: An Amount of $35,000.00 was approved in the 2016 Capital Budget for this purchase. Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Public Works Manager
David Holliday Area Supervisor
Page 54 of 75
STAFF REPORT PUBLIC WORKS DEPARTMENT
Prepared for Council:
January 28, 2016
Agenda Date: February 2, 2016
INFORMATION REPORT SUBJECT: Tender No. PW-2016-06 - Purchase of Two (2) 2016 Model ¾ Ton Trucks complete with Plow Equipment. BACKGROUND: The Public Works Department budgeted for Two (2) ¾ Ton Trucks to replace 2 existing ¾ Ton Trucks, one being a 2008 (F41) and the other a 2010 (F03), and a tender was sent out. This tender was advertised on the internet, and in the local paper. This tender closed on January 27, 2016 and three bids were received. The results, in ascending order, are as follows: Supplier
Sub-Total
Trade-In
Total
Total (Incl. HST)
Gananoque Chevrolet $112,396.18 (Chevrolet Silverado)
$15,500.00
$96,896.18
$109,492.68
Petrie Ford
$120,420.00
$18,000.00
$102,420.00
$115,734.60
Blue Mountain Chrysler Ltd.
$129,385.00
$500.00
$128,885.00
$145,640.10
ANALYSIS: The submission of the low bidder has been evaluated and was found to be accurate and complete. Gananoque Chevrolet is a reputable supplier of trucks who has provided equipment to the Township in the past. Their submission is for Two (2) 2016 Model Chevrolet Silverado 2500 4x4 complete with Plow and Sander. For these reasons, and also because their tendered price was $6,241.92 lower than the bid from Petrie Ford, the Public Works Department has awarded the tender, through delegated authority, to Gananoque Chevrolet, for $109,492.68 including HST. FINANCIAL/STAFFING IMPLICATIONS: An Amount of $110,000.00 was approved in the 2016 Capital Budget for this purchase. Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Public Works Manager
David Holliday Area Supervisor
Page 55 of 75
STAFF REPORT PUBLIC WORKS DEPARTMENT
Prepared for Council:
January 28, 2016
Agenda Date:
February 2, 2016
INFORMATION REPORT SUBJECT: Tender No. PW-2016-07 - Purchase of One (1) 2600 Gallon Water Tank. BACKGROUND: One (1) 2600 Gallon Water Tank complete with water lines and pump, to be installed in a tandem dump truck, was budgeted for purchase and a tender was sent out. This tender was advertised on the internet, on our website, and in the local paper. This tender closed on January 27, 2016 and three bids were received. The results are as follows: Supplier
Total (Inc. HST)
Precision Industries Guelph Inc.
$26,291.71
Road Maintenance Equipment & Servicing Ltd. (RMES)
$28,932.52
Hazeland Manufacturing Inc.
$47,147.51
ANALYSIS: The submission of the low bidder has been evaluated and was found to be accurate and complete. While staff have never purchased a tank from Precision Industries their submission meets all of the provisions set out in the tender document. Their submission is for One (1) 2016 Model Self Loading 2,600 Gallon Water Tank. For these reasons, and also because their tendered price was $2,640.81 lower than the bid from RMES, the Public Works Department has awarded the tender, through delegated authority, to Precision Industries Guelph Inc., for $26,291.71 including HST. FINANCIAL/STAFFING IMPLICATIONS: An Amount of $30,000.00 was approved in the 2016 Capital Budget for this purchase. Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Public Works Manager
David Holliday Area Supervisor
Page 56 of 75 t
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GODER CH Canada^ prettiest fawn January 2016
Dear OSUM Member, Re: OSUM 2016 Annual Conference and Trade Show
On behalf of the Town ofGoderich, I am pleased to extend an invitation to join us at the 63rd Annual Ontario Small Urban Municipalities Conference taking place May 4til - 5th, 2016 in the Town of Goderich. Goderich is perched on a bluff looking west over Lake Huron and described
by visitors as “The Pretdest Town in Canada”. We are very proud of our community, the unique octagon-in-fhe-squarc with all commercial activity fronting on “The Square” with its radiating streets. We are also proud of our beaches includmg over a kilometer ofboardwalk and our many hiking and hiking trails m and around the Town. The Conference and Trade Show will be held in the state of the art Maitland Recreation Centre
and the conference theme is “Are You Prepared?”. Many of you will be aware of the F3 tornado that struck the Town of Goderich on Sunday, August 21,2011. It lut on Sunday afternoon with winds reaching 300 kilometers per hour m speed, causing severe devastation to the downtown
core and residential areas. This year’s theme, “Are You Prepared?” is critical to municipalities today so they may be prepared to face the unexpected, whether it is economic development, government integrity or a natural disaster. Enclosed are the Conference highlights, registration form and local accommodation listings for your mformation.
On behalf of Goderich Town Council and staff, we extend an invitation to delegates and companions to Goderich for the 2016 OSUM Annual Conference. We look forward to showing some Goderich and Huron County hospitality to all participants.
Yo^tpdy ;
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Kevin Mofeison Mayor Town ofGoderich End.
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Page 57 of 75 t
IDDO^
GODERBCH Canad^^ prettiest tffwn 63rd ANNUAL OSUM CONFERENCE & TRADE SHOW TOWN OF GODERICH
MAY 4-6, 2016 DELEGATE REGISTRATION FORM
Full Delegate Package Cost: $499.00 + HST = $563.87
Each Delegate will receive a registration kit, access to all workshops; Wednesday evening
Welcome Reception/Opening Ceremonies & Trade Show including hot and cold Hors D’oeuvres and cash bar; Thursday evening’s Mayor’s reception including hot and cold Hors D’oeuvres and cash bar; breakfast and lunch on Thursday and Friday. Early Bird Golf Outing Cost: $90.00 (HST included)
Wednesday, May 4,2016 - Woodlands Golf Course - Shotgun start at 10:30 a.m. 18 Holes of Golf, cart and box lunch. Prizes!
Companion Program Cost: $150.00 + HST = $169.50
The companion program includes Wednesday evening Welcome Reception/Opemng Ceremonies
& Trade Show including hot and cold Hors D’oeuvres and cash bar; Thursday evening’s Mayor’s reception including hot and cold Hors D’oeuvres and cash bar; breakfast and lunch on Thursday and Friday. A Full Day Guided Bus Tour of Goderich and area is planned for Thursday which includes an hour of shopping in downtown Goderich. Guides will highlight historical and architectural sites and the natural beauty ofGoderich. Bruce Nuclear Tour
A tour of the Brace Nuclear Plant has been arranged, but is limited to 40 participants. The tour will be Thursday afternoon. Please indicate on the registration form if you are interested. If there are more people interested than can be accommodated then participants will be chosen by random draw. You will be notified in advance of the conference if you have been chosen. Note: prescreening documentation is required by the Bmce Nuclear for participants. Mayor’s Reception and Dine Around
The Town of Goderich is excited to invite all OSUM delegates and companions to take part in the “Dine Around” in historic downtown Goderich. There will be a Mayor’s Reception Thursday May
5th from 6:00 - 7:30 pm to be held downtown at the Livery. From there you are free to choose
where you would like to have dinner in one of our fine restaurants. It is advised that you make a reservation at the restaurant of your choosing. A list of dining establishments will be provided to .
you at registration.
Page 58 of 75
53rd ANNUAL GSUM CONF3RENCE Ai^- TSj.u)S SEGW TOWN OF GODERICH DELEGATE REGISTRATION FORM Delegate Name: Title/Position:
Municipality/Organization: Mailing Address: Telephone:
Cell:
Fax:
Email:
Companion Name:
Registration Type
Base Fee
Taxes
Total Fee
Delegate Package
$499.00
+13%
$563.87
Companion Program $150.00
+13%
$169.59
$ 79.65
+13%
$ 90.00
Early Bird Golf Day **Bruce Power Trip
No. of Participants
Total
$ 0.00 TOTAL
If you are golfing, please list team members. If you do not have a team, you will be matched up. 1.
**PLEASE NOTE: Bruce Power Trip will accommodate 40 people and they will be chosen by random draw from those interested.
REFUND POLICY: Cancellation must be made in writing (mail, email or fax) and received before
April 15,2016. An administration charge of $50.00 will apply. Any cancellations after April 15,2016 will not be refunded.
REGISTRATION DEADLINE: MARCH 18,2016 Trade show inquiries can be made to: Lori Rounds at lorirounds(%goderich.ca or 519-524-8344 x 213 For more information regarding conference programming, please visit: www.osum.ca PAYMENT METHOD: CHEQUE PAYABLE TO: TOWN OF GODERICH
Please mail this registration form and payment to: Town ofGoderich, Attn: Hannah Moore 57 West St. Goderich, ON N7A 2K5
Questions or Inquires: Phone:(519)524-8344 Fax:(519)524-7209 Email: eoderichinfo(S),eoderich.ca
GODERICH ACCOMMODATIONS - 2016 OSUM CONFERENCE
HOTELS & MOTELS:
Website
^
uode rich
Harmony Inn
Goderich, On
N7A3G6
866-667-9667
Hotel Bedford
242 Bayfield Rd. 92 The Square
Goderich, On
N7A1M7
519-524-7337
www. hotelbedford .ca
Benmiller Inn
R. R.#4,
Goderich, On
N7A 3Y1
800-265-1711
Cedar Lodge Motel
157 Huron Rd.
Goderich, On
N7A2Z7
519-524-8379
Dunlop Motel
Hwy.#21,N
Goderich, On
N7A3Y2
519-524-8781
Maple Leaf Motel
54 Victoria St, N.
Goderich, On
N7A 2R8
519-524-2302
Dreamz Inn
79271 Bfuewater Hwy 79764 Bluewater Hwy
Goderich, On
N7A3X8
855-524-7396
Gpdench, On
N7A3X8
800-467-9511
Albion
125 South St
Goderich, On
N7A 3L9
519-440-0675
Colbome
72 Colbome St.
Goderich, On
N7A 2V9
800-390-4612
Conjuror’s Court
68 Britannia W
Goderich, On
N7A 2B2
519-440-0861
Eldon St. Guest House
144 Eldon St
Goderich, On
N7A 3R7
519-955-4402
Madden’s
160CayleySt
Goderich, On
N7A2A2
519-524-5128
Nairn Drive
560 Nairn Dr.
Goderich, On
N7A 3X8
519-524-1862
Preston Manor
50 Lighthouse St.
Goderich, On
N7A2J4
519-524-9966
Twin Porches
55 Nelson St. E.
Goderich, On
N7A1R7 519-524-5505
Silver Birch Motel
www.silverbirchmotelaoderich.com
B&B’s Goderich
www. booki na. corn
www.bbcanada.com/prestonmanor w\A/w.bbcanada.com/3694.html
For further accommodation information, please contact Tourism Goderich. 1-800-280-7637.
email: tourism0ltown.aoderich.on.ca or check our website www.town.aoderich.on.ca
Page 59 of 75
Page 60 of 75 Angela Maddocks From: Sent: To: Subject: Attachments:
Wayne Orr January-27-16 10:20 AM Angela Maddocks FW: BIG presentation Poverty Fact Sheet Art Eggleton.pdf
Wayne Wayne Orr Chief Administrative Officer Township of South Frontenac 4432 George St., Box 100 Sydenham ON, K0H 2T0 T (613) 376-3027 ext 2225 F (613) 376-6657 From: Debra McAuslan [mailto:debra.mcauslan@gmail.com] Sent: January-26-16 8:13 PM To: Ross Sutherland 7846elbe@gmail.com; Wayne Orr worr@southfrontenac.net Subject: BIG presentation
Thank you again for allowing me to present to Council tonight. Please share this attachment with councillors showing the resource I used for many of my stats. Deb
1
Page 61 of 75
WE CAN’T AFFORD POVERTY FACT SHEET POVERTY FACTS 1 in 7 Canadians lives in poverty. That’s 4.8 million people (Stats Can); According to Campaign 2000 over 1 million or 19.1% of children in Canada live in poverty; Four million people are struggling to find decent affordable housing (CHRA); There are an estimated 150,000 to 300,000 people that are homeless in Canada (Canadian Alliance to End Homelessness); According to Food Banks Canada, almost 900,000 Canadians use food banks every month in 2014, which is close to the record high; Poverty disproportionately affects older people, women, children, recent immigrants, the disabled and aboriginal people; The gap between the rich and the poor is on the rise in Canada. The top-earning 1 per cent of Canadians almost doubled their share of national income, from 7.7 per cent to 13.8 per cent, over the past 3 decades (until 2006). While earnings for the middle class stagnated and earnings for the low income group fell by 20.6 percent. This undermines social cohesion. (Stats Can) WE CAN’T AFFORD POVERTY ANYMORE
Poverty forces up our tax bills, depresses the economy, increases health care cost and breeds alienation and crime;
A study guided by leading economists, estimates that poverty costs this country over $30 billion annually. With $7.5 billion dollars a year in health care costs alone and between $8 and $13 billion in lost productivity (Ontario Association of Food Banks);
The poorest quarter of Canadians use twice the health care services as those in the wealthiest quarter (The Canadian Pediatric Society);
A report by the Canadian Chamber of Commerce said that in order to address the coming labour shortages because of an aging population, we need to tap into underutilized segments of our society which are also the groups overrepresented in poverty;
It is more cost effective to provide housing and supports to the homeless then to leave someone on the street. Former Premier of Alberta, Ed Stelmach, said that an average homeless person costs society roughly $100,000 a year but the cost drops to about $35,000 annually if that person is given a long-term home.
Page 62 of 75
Report 2016-009 Recommend Report To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Joe Gallivan, Director of Planning & Economic Development
Date of meeting:
20 January 2016
Re:
Planning & Economic Development – Johnson Point Plan of Vacant Condominium- County File # 10CD-2014/002
Recommendation Resolved That the Council of the County of Frontenac direct staff to prepare a planning report for the Johnson Point vacant land condominium, County File #10CD-2014/002; And Further That Council direct staff to deliver a report for the February 17th, 2015 Council meeting in order for Council to provide the Ontario Municipal Board (OMB) with its position on the Johnson Point development prior to the Hearing scheduled for April 4th, 2016; And Further That Council request the Township of South Frontenac to provide the County with the most recent plan that was considered In Camera by Township Council so that County planning staff may comment on a plan that will likely be presented to the OMB; And Further That staff be directed to retain legal counsel to prepare for and represent the County at the upcoming OMB hearing. Background The subject lands consist of 37 hectares (91 acres) of land located in parts of Lot 23 and 24, Concessions 6 and 7 of the Geographic Township of Loughborough, Township of South Frontenac. The property is located on North Shore Road between Pebble Lane and Emerald Lane and has water frontage on the north shore of Loughborough Lake (see attached map with proposed development and 2014 aerial imagery). The proposal is for a 14 unit vacant land condominium for single detached dwellings. Each dwelling would be serviced by an individual private well and septic system. The units range in
Page 63 of 75 size from 1.37 to 3.9 hectares. The majority of the lands front on Loughborough Lake. The subject property abuts and includes part of the Loughborough Lake Provincially Significant Wetland Complex. A private condominium road and right-of-way would provide access to the proposed units and a 3.9 hectare common elements park is also proposed. An associated zoning by-law amendment proposal was submitted to the Township of South Frontenac to rezone the lands to site-specific Residential zones and an Environmental Protection zone. Three waterfront consents previously approved by the Township were formerly part of the subject property. As part of this plan it is proposed that the applicant purchase the portion of the Township road allowance running through the subject property. Frontenac County deemed the application to be complete pursuant to the requirements of the Planning Act on June 24, 2014. At the direction of the County, South Frontenac Township has held two public meetings with regard to the Johnson Point development to consider both the vacant land condominium and the necessary Zoning By-law amendment. A formal public meeting on October 7th, 2014; and an open house on March 3rd, 2015. On April 21st, 2015 the applicant filed an appeal on the draft vacant land condominium and zoning by-law for lack of decision within 180 day time period required under the Planning Act. A Hearing date has been set for Monday, April 4th to be held at the South Frontenac Township Council Chambers (OMB File No. PL150246). Comment County Council has not reviewed the Johnson Point subdivision. Although there are no formal requirements per the County Procedural By-law, it has been a tradition that County Council not deal with a subdivision proposal until the local Township Council has passed a resolution of support or refusal. At the time of writing of this report, South Frontenac Council has not passed a resolution to either approve or refuse the Johnson Point development. South Frontenac Council has prepared draft conditions to attempt to find a compromise and reach an agreement with the applicant. All such meetings have been held In Camera and County staff have not been provided with any of the proposed changes to the plan. In order to provide an effective planning opinion to County Council it will be necessary for that information to be released. As the development is now in the hands of the OMB, the final decision will not be made by County Council but by the Board. Staff suggest that County Council has two options: (1) Do Nothing – the OMB Hearing would proceed without representation from the County. It is not known if South Frontenac would attend. The County would have not have an effect on the outcome of the hearing and the Board would make its decision without any planning evidence from County planning staff or legal Recommend Report Planning & Economic Development – Johnson Point Plan of Vacant Condominium- County File # 10CD-2014/002 January 20, 2016 Page 2 of 3
Page 64 of 75 representation. In this situation, it is likely that the appellant will request the Board to order costs against the County and Township for the need to appeal to the Board rather than the County making a decision. (2) Establish a Planning Opinion – should Council agree to the recommendation that staff prepare a planning report, a resolution could be passed at the February Council meeting and staff could be directed to defend that opinion at the OMB. It is also recommended that Council Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. When establishing ‘good planning’ it is important the Council be provided with a professional planning opinion to make an informed decision. Financial Implications If Council chooses the ‘Do Nothing’ approach there will be a risk of the OMB awarding costs to the appellant from the County. If Council chooses to establish a planning position, the costs of legal counsel will be required. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Ontario Municipal Board
Recommend Report Planning & Economic Development – Johnson Point Plan of Vacant Condominium- County File # 10CD-2014/002 January 20, 2016 Page 3 of 3
Appendix A
JOHNSTON POINT CONDOMINIUM L en Ko
North Shore Rd
P ebble
Ln
Lot 13
±
n
Koen Rd
Eme rald
Ln
Lot 10
Lot 12
Er n ie L n
Plumb Ln
Lot 8
Lot 11
Lot 7
Jones Ln
Lot 9
Lot 6
Lot 1
Lot 5
Lot 2
Brittara L n
Lot 3 Lot 4 Lake Rd
Legend Johnston Point Lots Johnston Point Wetland Produced Jan 19th, 2015 by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange and ESRI. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication. Inlcudes Material © 2014 of the Queen’s Printer for Ontario. All Rights Reserved.
100
200
400
Metres
Page 65 of 75
Parcel Fabric
0
Page 66 of 75 Angela Maddocks From: Sent: To: Subject: Attachments:
Wayne Orr January-27-16 3:05 PM Angela Maddocks FW: Township Jurisdiction over docks. MNR responses to dock permitting.docx
For Feb 2 agenda ( email and attachment) Thanks Wayne Wayne Orr Chief Administrative Officer Township of South Frontenac 4432 George St., Box 100 Sydenham ON, K0H 2T0 T (613) 376-3027 ext 2225 F (613) 376-6657 From: Ross Sutherland [mailto:7846elbe@gmail.com] Sent: January-27-16 2:52 PM To: Wayne Orr worr@southfrontenac.net Subject: Township Jurisdiction over docks.
Hi Wayne, Could you distribute this note and attached document to Council, thanks, Ross.
I was recently made aware of a Decision of Judge Pernell in the case of Barry Glaspell vs the Township of Kawartha Lakes released on June 18, 2015 that dealt with various aspects of the Township’s responsibly for docks and boat houses.
Mr. Glaspell, concerned about a large dock and boat house built near his property, challenged the Township’s position that they had “no jurisdiction”.
Mr. Glaspell asked the Court to rule on: 1
Page 67 of 75
Does the Ontario Building code apply to construction of boathouses in lakes?
Does the Township have jurisdiction under Planning Act to regulate in water structures, docks?
Do boat houses require building permits?
- Do Boathouses require occupancy permits and work permit under Public Lands Act?
The judge basically yes to all questions.
The Courts position seems to say that Townships have jurisdiction over docks, including, their size, placement, construction and nullifies the claim that townships have “no jurisdiction” over docks and boathouses. The Court also assigned responsibilities to the MNRF’s, under certain circumstances, for docks and boathouses.
This decision indicates that South Frontenac could take more directive action on where and when docks can or cannot be placed. For instance we might be able to, through the Official Plan, ban docks in provincially significant wetlands, or locally significant wetlands; and we could be more aggressive in our site plan approvals on dock location, sizing etc. rather than leaving it up to a relatively ineffective dock permitting system from the Conservation Authorities. More research is required but it seems to open up new possibilities to protect water quality.
2
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I have attached some answers from the MNRF to questions that were raised by the decision. I also have copies of the judgement and would be happy to forward them if anyone is interested in reading the source document.
3
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Please find responses to your questions (in bolded text) below. 1.
Q.: “Now that MNRF is required to issue permits for all docks on lakes controlled by the PLA .. what criteria or regulations would they use to process an application – i.e. total area square footage- max width- distance from projected protect lines- distance out into lakes-type of construction and materials?”
A: The Ministry of Natural Resources and Forestry (MNRF) will consider applications on a caseby-case basis and take into account a variety of environmental, social and economic matters in doing so, including those matters set out in s. 2(1) of Regulation 975 (Work Permits) under the Public Lands Act. 2.
Q: “Would affected neighbors be consulted when applications are being considered?”
A: MNRF may require that applicants consult with their neighbours prior to construction or placement of structures that pose a risk of moderate-to-high adverse environmental or social impacts as determined by MNRF. 3.
Q: “If the applicable township had in place zoning bylaws, would the MNRF approval be in compliance with township approved zoning bylaws?”
A: Applicants will need to ensure that their proposed structures and activities comply with applicable laws, including municipal by-laws. Failure to do so may result in an application being denied by MNRF or, if non-compliance were to be discovered after an authorization has already been issued, the authorization may be revoked or cancelled by MNRF. 4.
Q: “Would MNRF grant a permit for boathouse if the township prohibited boathouses?”
A: MNRF does not intend to issue authorizations for structures or activities that would be contrary to municipal laws. As per response #3 above, applicants will need to ensure that their proposed structures comply with applicable laws, including municipal laws. 5.
Q: “Is MNRF intending to provide any notice to dock builders and or cottage owners that MNRF permits are now required for all docks on lakes controlled by the PLA.”
A: MNRF typically communicates directly with applicants through its District offices and as part of normal business. MNRF has updated its public-facing website to indicate that rules for docks and single-storey boathouses are changing and, that, if individuals have any questions about the new rules, they can submit them through this email account, which has been set up for such purpose. 6.
Q: “Would the Province of Ontario support legislative or regulatory changes requiring dock to comply with MNRF PLA requirements and Township regulations passed under the Planning Act but that all floating docks would be exempted from building permit requirements under the Ontario Building Code Act?”
A: MNRF is not responsible for the administration of the Building Code Act. Questions related to that Act should be directed to the Ministry of Municipal Affairs and Housing.
If you have further inquiries of a technical nature, I would recommend that you contact your local MNRF District office or you may send further inquiries through this email account. Sincerely,
Dan Radoja, BES, RPP, MCIP Sr. Program Advisor Program Coordination Section Program Support Unit MNRF, Peterborough
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Mr. Wayne Orr Chief Administrative Officer Township of South Frontenac 4432 George Steet, Post Office Box 100 Sydenham, ON K0H2T0 Re: CIP 150 Project Number – 807823 Dear Mr. Wayne Orr I would like to thank you for your application to the Canada 150 Community Infrastructure Program (CIP 150). Through the CIP 150 intake process, the Federal Economic Development Agency for Southern Ontario (FedDev Ontario) received a high volume of submissions from across southern Ontario. Difficult decisions had to be made and FedDev Ontario was unable to accommodate all applicants. FedDev Ontario has assessed applications based on the program guidelines. Funds have now been fully allocated and I regret to inform you that we are unable to accommodate your request at this time. However, we will keep your application and contact information on file. For further information, please visit http://www.feddevontario.gc.ca/CIP150. Thank you for your interest in the Canada 150 Community Infrastructure Program.
Yours sincerely,
Alexia Touralias Director, Canada 150 Community Infrastructure Program Federal Economic Development Agency for Southern Ontario
Page 71 of 75
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Chartered Profcssional Accountants
January 21, 2016 Mr. Ron Vandewal, Mayor and Members of the Council Township of South Frontenac 4432 George Street
Sydenham, ON KOH 2TO Dear Mr. Vandewal and Council: Re: Audit Planning Report for the Year Ending December 31sl, 2015
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We are writing to you to outline our proposed audit plan for the year ended December 31st, 2015. Audit Process
We employ risk-based audit techniques to perform our audits. This auditing technique entails documenting the system of internal controls within an entity. Efforts are concentrated on areas where risk is enhanced due to weaknesses in internal controls. This technique enables us to spend our time in areas of significance.
The areas of significance require a planning materiality calculation. We use this calculation to help determine the nature, extent, and timing of the audit procedures. For the 2015 year end, planning
materiality was calculated at $150,000. Final materiality calculations are completed at the time the audit is substantially complete. Final materiality would change from planning materiality where actual results are materially different from amounts used for planning purposes, or in instances where other information has come to our attention that indicates preliminary decisions on materiality are no longer appropriate. Audit Procedures
Our audit procedures are based on the two periods we perform our testing: Interim > compliance-based procedures Final > substantive-based procedures
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Computer assisted audit techniques have been incorporated into our audit procedures to supplement and streamline our audit process. Drawing on our experience in the municipal sector, we have developed audit procedures to meet its specific requirements. A more detailed description of the
procedures we would use follows, and separated in the period the procedure is performed. a) Interim Audit Procedures Our interim audit process is a compliance-based approach; that is, we examine the internal controls present in the organization, and test those we wish to rely upon for audit assurance. The controls are documented during the first interim and our records are updated annually for
any subsequent changes. Testing the controls revolve around the three major functions present in the organization:
revenue, receivables, receipts purchases, payables, payments wages and salaries
Random samples of source documents, chosen with the assistance of computer software, are used as the basis for our interim testing.
b) Final Procedures During the final audit, we use procedures to test the year end balances. Procedures tailored to the public accounting sector have been developed to test such areas as: ^
taxation revenues, grants and receivables
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payables and expenditures
reserve balances and changes in net assets
Software is also used to assist, for example, in the preparation of our audit files. Procedures at the final audit are performed to the extent that sufficient assurance is obtained to substantiate
our opinion on the year end balances. A statistical model is used in determining whether or not the required audit assurance has been achieved. Review of Internal Control Procedures
During the course of this engagement, we would note issues that would be of interest to the organization and that would further promote effective and efficient operations. As we review the internal controls, we would separate the recommendations by the major area, the
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observation, the implications and the recommendation.
Major areas and examples of issues we might address would be: a) Revenues/Receivables/Receipts
. timely filing of grant claims handling and recording of NSF cheques bank reconciliations - adequate segregation of duties, appropriate and supported ^ ^
accounting entries ».
subledgers are reconciled to the general ledger
follow up on old accounts
b) Purchases/Payables/Payments
expenditures are properly authorized and supported the necessity and benefits of a purchase order system/compliance with purchase order
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policies
cheques are properly signed
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c) Wages/Salaries proper authorization of time cards salaries and wage rates authorized and supported ».
hirings and terminations are according to documented policy
».
employee files are current
d) Books of Account entries are on a timely basis
^ ^
records are in order, up to date and safeguarded ie: computer back ups journal entries are properly supported
budgets are adhered to; any over expenditures are properly authorized
».
interim financial statements are prepared on a timely basis
e) Overall
Budget - review budget creation process and ensure adherence to budget with explanations for material difference.
Audit Team
For the December 31st 2015 audit, the audit team will be comprised of the following members:
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Partner
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Supervisor/Seniors
Howard A. Allan FCPA, FCA Carole Fuller CPA, CGA Ashley Liznick. CPA, CA Jessica Rothwell BBA
Expected Time Lines The expected time line that will be followed is as follows: th
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th Final Audit field work - April 4Tn to 6Tn, 2016
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Meet with Council regarding Final Audit Findings, presentation of Management Letter and draft financial statements - May 2016
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Release final Audited Financial Statements including our audit engagement report - May 2016
Current Developments
Amendments to the Public Sector Accounting Standard have resulted in PS3260 - Liability for Contaminated Sites. For purposes of the section, Municipalities are required to identify potentially environmentally contaminated sites that are owned by the Municipality. Recognition of liabilities related to the restoration of the site to current minimum environmental standards. We have been
working with staff to ensure identification of potential liabilities is being performed. Members of Council - Issues and Concerns
We request that the Members of Council raise any issues or concerns they may wish to address with us by contacting us ant anytime. As well, we are available to attend a Committee meeting at your convenience.
Please do not hesitate to contact us should you have any questions or concerns regarding the audit plan. Yours very truly,
^°^r Carole Fuller CPA, CGA
SF/dkp
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-06 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of February 2nd, 2016 be confirmed.
Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage.
Dated at the Township of South Frontenac this 2nd day of February, 2016. Read a first and second time this 2nd day of February, 2016. Read a third time and finally passed this 2nd day of February, 2016. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
