Body: Council Type: Minutes Meeting: Regular Date: February 2, 2016 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council February, 2, 2016 Time: 7:00 PM Location: Council Chambers Meeting # 4 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Bill Robinson, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2016-4-1 Moved by Councillor Sleeth Seconded by Councillor Robinson THAT the Council meeting of February 2, 2016 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof - n/a
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Approval of Minutes
a)
January 19, 2016 Council Meeting Resolution No. 2016-4-2 Moved by Councillor Sleeth Seconded by Councillor Robinson THAT Council approves the minutes of the January 19, 2016 Council meeting. Carried
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: Larcon - Minutes of Settlement Resolution No. 2016-4-3 Moved by Councillor Sleeth Seconded by Councillor Robinson THAT Council approve the minutes of settlement as attached to the staff report dated January 27, 2016 AND instruct the Township solicitor to settle the OMB appeal on these terms. Carried
b)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Basic Income Guarantee Resolution No. 2016-4-4
Minutes of Council February, 2, 2016 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council endorse the resolution attached to this report and circulate Council’s support to AMO, FCM and provincial and federal governments as an endorsement for a national discussion on a Basic Income Guarantee for all Canadians. Carried c)
Wayne Orr, Chief Administrative Officer, re: Cataraqui Trail Management Board Composition Council consensus was that two community representatives and one Council member was adequate representation on the board.Deputy Mayor Sutherland will remain on the board and an amending by-law will be brought forward to the next Council meeting.
d)
Louise Fragnito, Treasurer, re: Investment Policy See By-law 2016-05
Reports Requiring Action
a)
Accounts Payable and Payroll Listing Resolution No. 2016-4-5 Moved by Councillor Sleeth Seconded by Councillor Robinson THAT Council receives for information the Accounts Payable and Payroll Listing dated February 2, 2016 in the amount of $643,711.04. Carried
b)
Louise Fragnito, Treasurer, re: Insurance Renewal Extension Resolution No. 2016-4-6 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council extend the current insurance policy expiry date from June 30, 2016 to December 31, 2016. Carried
c)
Mark Segsworth, Public Works Manager, re: Tender # PW-2016-01 - 2016 Surface Treatment Program Resolution No. 2016-4-7 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approves the bid of Smiths Construction Company for the supply and application of the Township’s Surface Treatment in the amount of $898,118.15 including all applicable taxes. Carried
d)
Mark Segsworth, Public Works Manager,r e: Tender # PW-2016-03 - Purchase of One (1) 2016 4 X 4 Backhoe Resolution No. 2016-4-8
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Minutes of Council February, 2, 2016 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council approve the submission from Hartington Equipment, for Tender PW-2016-03, 2016 model 580 SN WT 4 X 4 Backhoe, in the amount of $134,976.37, inclusive of HST. Carried e)
Wayne Orr, Chief Administrative Officer, re: AVL for Fire Chief’s Vehicle Resolution No. 2016-4-9 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council adopt the recommendation of the Public Services Committee and direct staff to purchase and install AVL equipment on the Fire Chief’s vehicle. AND THAT if the cost of the additional installation does not fall within the $100,000.00 approved for this capital budget item that the incremental funds for this installation come from the working funds reserve. Carried
f)
Wayne Orr, Chief Administrative Officer, re: Appointment of Acting Chief Building Official See By-law 2016-04
Committee Meeting Minutes
a)
Corporate Services Committee meeting held December 18, 2015 Councillor Schjerning questioned the status of Item 3 (F) the Communication Customer Service Policy that Council has requested sometime ago.
b)
Loughborough District Recreation meeting held November 30, 2015 With respect to The Point Park and the comprehensive plan for improvements, it was agreed that the Council rep would have this reviewed at the district level with recommendations to go to South Frontenac Recreation. Resolution No. 2016-4-10 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receives for information the minutes of the following committee meetings: Loughborough District Recreation meeting held November 30, 2015 Corporate Services Committee meeting held December 18, 2015 Carried
By-Laws
a)
By-law 2016-04 - Appoint Acting Chief Building Official Resolution No. 2016-4-11 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the following by-laws be given first and second reading: By-law 2016-04
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Minutes of Council February, 2, 2016
By-law 2016-05 Carried
Resolution No. 2016-4-12 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2016-04, being a by-law to appoint an acting Chief Building Official be given third reading signed and sealed. Carried b)
By-law 2016-05 - Investment Policy Resolution No. 2016-4-13 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-05, being a by-law to adopt a municipal investment policy be given third reading, signed and sealed. Carried
Reports for Information
a)
Lindsay Mills, Planner, re: Housekeeping Amendment to Zoning by-law: Review by Chief Building Official and Planning Comments
b)
Lindsay Mills, Planner, re: Clarification of Frontenac County Official Plan modifications
c)
Mark Segsworth, Public Works Manager re: Tender # PW-2016-04 - Purchase of One (1) Half Ton Extended Cab 4 X 4 Pick Up Truck
d)
Mark Segsworth, Public Works Manager, re: Tender #PW-2016-05- Purchase of One (1) 2016 Model Half Ton Crew Cab Truck
e)
Mark Segsworth, Public Works Manager, re: Tender # PW-2016-06 Purchase of Two (2) 2016 Model 3/4 Ton Trucks with Plow Equipment
f)
Mark Segsworth, Public Works Manager, re: Tender # PW -2016-07-Purchase of One (1) 2600 Gallon Water Tank
Information Items
a)
Kevin Morrison, Mayor, Town of Goderich, re: Annual Ontario Small Urban Municipalities Conference and Trade Show
b)
Debra McAuslan - Basic Income Guarantee presentation - follow up
c)
Kelly Pender, CAO, County of Frontenac, re: Johnston Point Plan of Vacant Condominium
d)
Deputy Mayor Sutherland, re: Township jurisdiction over docks
e)
Alexia Touralias, Director, Canada 150 Community Infrastructure Program, re: CIP 150 application
f)
Carole Fuller, Allan & Partners. Chartered Profession Accountants, re: Audit Planning Report for year ending December 31, 2015
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Minutes of Council February, 2, 2016 13.
Notice of Motions
a)
Deputy Mayor Sutherland - Notice of Motion, re: Agenda Item 12 (c) Council was supportive of Deputy Mayor Sutherland tabling the following resolutions. Resolution No. 2016-4-14 Moved by Deputy Mayor Sutherland Seconded by Councillor Sleeth THAT South Frontenac inform the County of Frontenac that all studies and reports concerning Johnston Point have been released in Open Session. Carried Resolution No. 2016-4-15 Moved by Deputy Mayor Sutherland Seconded by Councillor Sleeth THAT South Frontenac has significant concerns with approving waterfront lots in close proximity to provincially significant wetlands. Carried
Announcements
a)
Mark Segsworth, Public Works Manager, announced that Anderson Road should be open to traffic by the end of this week.
Question of Clarity (from the public on outcome of agenda items)
a)
Pat Lalonde asked for clarification on the Agenda Item 7(a) and the planning process moving forward for the lot addition. Wayne Orr provided details on the original application, the OMB appeal process and clarity on the process to date.
b)
With respect to Agenda Item 12 (c), Fran Willes asked for clarification on closed sessions regarding Johnston Point. She noted that there was speculation of closed meetings being held in Kingston. Wayne Orr confirmed that closed sessions include all of Council and whomever they invite to attend. Closed Sessions only take place on Tuesdays, the same evening as Council and Committee of the Whole meetings and are held in the meeting room at the township office.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2016-06 Resolution No. 2016-4-16 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-06 being a by-law to confirm generally previous actions of the Council of the Corporation of the Township of South Frontenac, be given first and second reading this 2 day of February 2016. Carried Resolution No. 2016-4-17
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Minutes of Council February, 2, 2016 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-06, being a by-law to confirm generally previous actions of the Council of the Corporation of the Township of South Frontenac be given third reading, signed and sealed this 2 day of February, 2016. Carried 18.
Adjournment
a)
Resolution Resolution No. 2016-4-18 Moved by Councillor Roberts Seconded by Councillor Barr THAT the Council meeting of February 2, 2016 be adjourned at 8:15 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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