Body: Council Type: Minutes Meeting: Regular Date: May 3, 2016 Collection: Council Minutes Municipality: South Frontenac
[View Document (PDF)](/docs/south-frontenac/Minutes/Regular Council/Board/2016/Council Meeting - 03 May 2016 - Minutes.pdf)
Document Text
Minutes of Council May, 3, 2016 Time: 7:00 PM Location: Council Chambers Meeting # 14 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2016-14-1 Moved by Councillor Sleeth Seconded by Councillor Revill THAT the Council meeting of May 3, 2016 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Mayor Vandewal declared a pecuniary interest with respect to page 16 of the Accounts Payable and Payroll Listing.
Scheduled Closed Session -n/a
Recess - n/a
Public Meeting
a)
Resolution Resolution No. 2016-14-2 Moved by Councillor Sleeth Seconded by Councillor Revill THAT a public meeting be held to discuss planning matters related to: Request for Road Closure between Lots 6 & 7, Concession XII, Storrington District Carried
b)
Request for Road Closure between Lots 6 & 7, Concession XII, Storrington Ulrich Resolution No. 2016-14-3 Moved by Councillor Sleeth Seconded by Councillor Revill THAT an opportunity having been provided, the public meeting be closed. Carried
c)
Lindsay Mills reviewed his report with regard to the request for road closure between lots 6 & 7, Concession XII, Storrington District. He noted that the addition of the road allowance would make the owner’s land more usable and valuable. A small cabin is located at least partially on the township owned road allowance. He reviewed the Council policy to not close road allowances that lead to any lake, however this road allowance covers very challenging and
Minutes of Council May, 3, 2016 steep topography with a drainage ditch aligned partially through it. The draft survey completed by the applicant indicated that the road allowance continues through the subject land taking in the waterfront area of the abutting private land to the south.The abutting property owner would like to buy a portion of the road allowance. Mr. Mills recommended that the road allowance be closed and sold to the abutting property owners and that a revised survey that includes the road allowance extending to the south be provided. Councillor Sleeth asked if one public meeting was sufficient and is the proper process being followed. Mr. Mills stated that there is no significant change and the notice was general enough to include this area as well. Councillor McDougall was concerned with precedent as this road allowance does lead to water. Councillor Revill commented that in practical terms, how do we know there is a road allowance there. He felt the township should do something with the road allowance if they are going to keep it, otherwise he was supportive of closing it. Mayor Vandewal stated that the township has closed road allowances leading to water more times than we think and that based on the topography and a rough terrain, he was supportive of the closing. With respect to the abutting property owner only recently showing interest in the road allowance, he felt the township has still gone through the proper process. Lindsay Mills stated that the abutting property owner learned of the request for closing the road allowance through the required advertising process. Deputy Mayor Sutherland felt that separate advertising should be done when there is interest from other parties. Wilma Kenny questioned the possibility of there being two more properties to the south that would also abut the road allowance. Mr. Mills indicated that the survey would determine other properties. Mayor Vandewal asked if the whole road allowance is being sold and could a condition be included that requires the abutting property owner to pay the same amount for a portion of the road allowance. Mr. Peter Radley, lawyer and agent for the applicant noted the patience of his client in this process and suggested that selling the rest of the road allowance is a separate issue. His client has already invested time in having the survey done and the same investment should be made by other interested property owners. The closing of this particular road allowance does not impede access to the water as there is a boat ramp nearby and existing parking. 6.
Approval of Minutes
a)
Minutes of the April 12, 2016 Committee of the Whole meeting Resolution No. 2016-14-4 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council approves the minutes of the April 12, 2016 Committee of the Whole meeting. Carried
Page 2 of 7
Minutes of Council May, 3, 2016 7.
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: Supporting Local Business Resolution No. 2016-14-5 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council adopt the recommendations of the Corporate Services Committee and NOT support the motion on supporting local businesses, tabled on April 5, 2016; AND THAT staff be instructed to hold an annual educational session on the Township’s procurement process for local businesses: AND THAT staff explore and cost out changes to the Township’s website to include a procurement newsfeed where vendors could subscribe for alerts on upcoming opportunities. Carried
b)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion, Questions of Deputants Resolution No. 2016-14-6 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill WHEREAS one of the purposes of delegations, including delegations to public meetings under the Planning Act, is to inform Council of the public’s opinions prior to Council making a decision, and WHEREAS presentations often raise questions that need some explanation to make the delegates intention clear, and WHEREAS many community members who present have significant local knowledge and other expertise that my be able to provide added information to Council, THEREFORE be it resolved that following a delegation Council members shall be limited to asking questions of clarification or additional relevant information, and may not express opinions or enter into debate or discussion. Defeated
c)
Lindsay Mills, Planner, re: Closing of Road Allowance, Part Lot 10, Concessions XII and XIII, Loughborough - Scouts Canada Resolution No. 2016-14-7 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council receive the Planning Report dated April 28, 2016 and consider the closing and transferring ownership of a portion of unopened road allowance based on the fee of $0.21 per square foot. Carried
d)
Annual Reports for Waste Disposal Sites Resolution No. 2016-14-8 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland
Page 3 of 7
Minutes of Council May, 3, 2016 THAT Council authorize Cambian Inc to submit annual reports for Loughborough, Portland and Bedford Waste Disposal Sites to the Ministry of the Environment as required by the sites Certificate of Approval. Carried e)
Angela Maddocks, Executive Assistant re: Notice of Motion - IESO Review of RFP for Renewable Energy Contracts. Resolution No. 2016-14-9 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council support the resolution endorsed by the Township of North Frontenac regarding the review of the Request for Proposal process for the award of Renewable Energy Contracts. Defeated
Reports Requiring Action
a)
Accounts Payable and Payroll Listing Resolution No. 2016-14-10 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receive for information the Accounts Payable and Payroll Listing dated May 3, 2016 in the amount of $798,483.99. Carried
b)
Mark Segsworth, Public Works Manager, re: Property Acquisition from the County of Frontenac Resolution No. 2016-14-11 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council enter into negotiations with the County of Frontenac for the acquisition of the property between Colebrook Road and Wilton Road for the purpose of undertaking intersection improvements in the Hamlet of Harrowsmith. Carried
c)
Mark Segsworth, Public Works Manager, re: Spring Roads Assessment Resolution No. 2016-14-12 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approve an amount of up to $25,000.00 for pulverizing various sections of Township roads that cannot be effectively patched any longer, to be financed from the Working Fund Reserve. Carried
d)
Rick Chesebrough, Fire Chief, re: Fire Coordinator Appointment Resolution No. 2016-14-13 Moved by Councillor Barr Seconded by Councillor Roberts
Page 4 of 7
Minutes of Council May, 3, 2016 THAT Council endorse the appointment of Rick Chesebrough as Fire Coordinator for KFL&A. Carried 9.
Committee Meeting Minutes
a)
Loughborough District Recreation - Canada Day Meeting held April 13, 2016
b)
Loughborough District Recreation Committee Meeting held February 22, 2016
c)
South Frontenac Rides Meeting held March 21, 2016
d)
Public Services Committee Meeting held March 17, 2016
e)
Corporate Services Committee Meeting held March 18, 2016 Resolution No. 2016-14-14 Moved by Councillor Roberts Seconded by Councillor Barr THAT Council receives for information the minutes of the following committee meetings: Loughborough Canada Day meeting held April 15, 2016 Loughborough Recreation meeting held February 22, 2016 South Frontenac Rides meeting held March 21 2016 Public Services Committee meeting held March 17, 2016 Corporate Services Committee meeting held March 18, 2016 Carried
By-Laws - n/a
Reports for Information
a)
Mark Segsworth, Public Works Manager, re: Styrofoam Recycling
b)
Invitation to Council-Long Service Luncheon & Awards Presentation
Information Items
a)
South Frontenac letter in support of LCBO/Beer Store in Inverary.
b)
South Frontenac Letter, re: Request for resolution endorsement regarding large renewable initiatives
c)
Doug Good, Chair, Cataraqui Trail Management Board, re: Appreciation Emergency Repair of Trail
d)
Sue Shikaze, Chair, Share the Road Cycling Coalition, re: 2016 Wheels of Change Award
e)
Jean Guy & Anne Marie Leger, re: Proposed Zoning By-law Changes
f)
Petition from residents, re; Proposed Zoning By-law Changes
g)
Don Avant, re: Proposed Zoning By-law Changes
h)
Robert Gillett, re: Proposed Zoning By-law Changes
i)
Joanne Stricker, re: Proposed Zoning By-law Changes
Page 5 of 7
Minutes of Council May, 3, 2016 j)
Tim Ross, re: April 26 reference - Ontario Planning Journal
k)
Christine Ludorf, re: Proposed Zoning By-law Changes
l)
Sharon Freeman, re: Comments from April 19 - Shield Shores
Notice of Motions
a)
Decision on Housekeeping Amendments (with the consent of Council) Resolution No. 2016-14-15 Moved by Councillor Roberts Seconded by Councillor Schjerning THAT no decision be made on the zoning by-law until June 7, 2016. Carried
Announcements
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Confirmatory By-law
a)
By-law 2016-30 Resolution No. 2016-14-16 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-30, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 3 day of May, 2016. Carried Resolution No. 2016-14-17 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-30, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 3 day of May, 2016. Carried
Adjournment
a)
Resolution Resolution No. 2016-14-18 Moved by Councillor Barr Seconded by Councillor Roberts THAT the Council meeting of May 3, 2016 be adjourned at 8:25 p.m. Carried
Page 6 of 7
Minutes of Council May, 3, 2016
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
Page 7 of 7
