Body: Council Type: Minutes Meeting: Regular Date: June 7, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council June, 7, 2016 Time: 7:00 PM Location: Council Chambers Meeting # 19 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works, Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2016-19-1 Moved by Councillor Sleeth Seconded by Councillor Revill THAT the Council meeting of June 7, 2016 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof-n/a
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Approval of Minutes
a)
Council Meeting of May 17, 2016 Resolution No. 2016-19-2 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council approves the minutes of the May 17, 2016 Council meeting. Carried
b)
Committee of the Whole Meeting of May 24, 2016 Resolution No. 2016-19-3 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council approves the minutes of the May 24, 2016 Committee of the Whole meeting. Carried
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion- Sections 5.10.2 and 5.11 Mayor Vandewal withdrew the notice of motion. Resolution No. 2016-19-4 Moved by Councillor Seconded by Councillor
Minutes of Council June, 7, 2016 THAT the proposed changes to Sections 5.10.2 and 5.11 as presented on March 15, 2016 be amended to incorporate the following concepts: If a building burns down or is destroyed by an Act of God, owners would need to get a building permit to rebuild the same sized structure on the existing footprint. Defer any decision on the subject of a property owner wishing to remove and rebuild a structure of the same size on the same foot print until Council revisits the Official Plan and then only permit the rebuild with approvals from Conservation, Public Health and an environmental assessment report. Otherwise the building would have to be moved back to make it better for the environment. If under any circumstances there is a wish to expand an existing structure or rebuild a larger sized structure then the request has to go to the Committee of Adjustment Withdrawn b)
Angela Maddocks, Executive Assistant, re: By-law 2016-20 Township Initiated By-law Resolution No. 2016-19-5 Moved by Deputy Mayor Sutherland Seconded by Councillor Schjerning THAT Item 2 - Loughborough District be removed from the by-law. Carried Resolution No. 2016-19-6 Moved by Councillor Roberts Seconded by Councillor McDougall THAT By-law 2016-20, being a township initiated housekeeping by-law to amend By-law 2003-75, as amended to effect a number of changes to correct mapping errors that have been identified and to clarify the wording of parts of the text,be given third reading, signed and sealed as amended. Carried
c)
Lindsay Mills, Planner, re: Zoning By-law Sections 5.10.2 and 5.11 Resolution No. 2016-19-7 Moved by Councillor McDougall Seconded by Councillor Roberts THAT By-law 2016-36 be given first and second reading. Carried Resolution No. 2016-19-8 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-36, being a township initiated housekeeping by-law to amend By-law 2003-75, as amended, to clarify the wording of Section 5.10.2 and delete wording from Section 5.11, be given third reading, signed and sealed. Carried
d)
Mark Segsworth, Public Works Manager, re: Outdated Invoices Resolution No. 2016-19-9
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Minutes of Council June, 7, 2016 Moved by Councillor Sleeth Seconded by Councillor Revill THAT 50% ($39,988.23) of the previous years invoices be charged against the 2016 budget and the remaining 50% ($39,988.23) be budgeted for in the 2017 budget to be paid in January 2017. Carried e)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Algae and Aquatic Plant Education Manual Resolution No. 2016-19-10 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council purchase 350 copies of the Algae and Aquatic Plant Education Manual at a cost of no more than 1300.00 for distribution to lake front residents at the Lake Association annual meeting. Defeated
f)
Wayne Orr, Chief Administrative Officer, re: Support for VCA Electronic Sign Resolution No. 2016-19-11 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council support the VCA Electronic Sign to be located at Road 38 and Burnett Street in Verona, by agreeing to have the sign hooked up to a street light power supply and absorb the monthly hydro costs to operate the sign. Carried
g)
Wayne Orr, Chief Administrative Officer, re: Organizational Review - CAO recommendations for adoption Council requested a recorded vote for each item. 2016-19-13 - Councillor Roberts voted against, remainder of Council voted in support. 2016-19-14 - Councillor Barr, Councillor Roberts, Councillor Sleeth and Mayor Vandewal voted against, remainder of Council voted in favour. 2016-19-15 - Councillor Revill, Councillor Roberts, Councillor Sleeth and Mayor Vandewal voted against, remainder of Council voted in favour. As the other remaining items supported the foregoing resolutions they were not voted on. Resolution No. 2016-19-12 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council establish a goal of seeking delegated authority for the approval of subdivisions and plans of condominium effective in 2019; THAT Council adopt the 2016 CAO organizational review recommendations effective July 1, 2016; THAT the job description for the Development Services Manager include responsibility for preparing South Frontenac to be ready to assume responsibility for approval of subdivisions and plans of condominium;
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Minutes of Council June, 7, 2016 THAT 2016 funding for the above be allocated from working funds: AND THAT the 2017 and 2018 recommendations be brought forward for decision in advance of the corresponding budget debate.
Resolution No. 2016-19-13 Moved by Deputy Mayor Sutherland Seconded by Councillor Schjerning THAT the recommendation be separated into five. Carried Resolution No. 2016-19-14 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council establish a goal of seeking delegated authority for the approval of subdivisions and plans of condominium effective in 2019. Carried Resolution No. 2016-19-15 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council adopt the 2016 CAO organization review recommendations effective July 1, 2016. Defeated. Resolution No. 2016-19-16 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT the job description for the Development Services Manager include responsibility for preparing South Frontenac to be ready to assume responsibility for approval of subdivisions and plans of condominiums. Defeated 8.
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Ulrich Road Closing By-law 2016-35
b)
Lindsay Mills, Planner, re: Committee of Adjustment - Use of iPads Resolution No. 2016-19-17 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council receive the Planning Report dated May 30, 2016 and attachment for information and consider a motion to supply iPads to all Committee of Adjustment members, effective July 2016. Carried
c)
Mark Segsworth, Public Works Manager, re: Sand Salt Storage Tender A recorded vote was requested. Mayor Vandewal and Councillor Barr voted against with the remainder of Council supporting the resolution. Resolution No. 2016-19-18
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Minutes of Council June, 7, 2016 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council approve the bid of Strong Brothers Heating and Air Conditioning & General Contracting in the amount of $799,338.03 including the non-refundable HST portion, for the installation of a Sand/Salt Storage facility at the Storrington Patrol yard; AND THAT an additional $300,000.00 be allocated from the Federal Gas Tax Reserve Fund; AND THAT an addition $20,000.00 be allocated from the Building Condition Assessment project. Carried d)
Mark Segsworth, Public Works Manager, re: Equipment and Material RFQ’s Resolution No. 2016-19-19 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council authorize the purchase and rental of various construction material and equipment as per the attached 2016 Contractor Rental Rates and Material Prices contained in a Report to Council on June 7, 2016. Carried
Committee Meeting Minutes
a)
Corporate Services Committee Meeting of April 15, 2016
b)
Portland Recreation Meeting held April 25, 2016 (see request for use of Centennial Park - separate resolution) Resolution No. 2016-19-20 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council supports the request from the Harrowsmith Social and Athletic Club to use Centennial Park for their Canada Day Celebrations to be held on July 1, 2016. Carried
c)
Loughborough Recreation Committee Meeting of April 25, 2016
d)
Storrington Recreation Committee Meeting of April 25, 2016 Resolution No. 2016-19-21 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council receives for information the minutes of the following Committee meetings: Corporate Services Committee meeting of April 15, 2016 Portland Recreation Committee meeting of April 25, 2016 Loughborough Recreation Committee meeting of April 25, 2016. Storrington Recreation Committee meeting of April 25, 2016. Carried
By-Laws
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Minutes of Council June, 7, 2016 a)
By-law 2016-20 (Third Reading only) This item was dealt with earlier in the agenda.
b)
By-law 2016-35 - Road Closing Resolution No. 2016-19-22 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2016-35 be given first and second reading. Carried Resolution No. 2016-19-23 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2016-35, being a by-law to stop up, close and sell a portion of an unopened road allowance between Lots 6 and 7, Concession XIII, Storrington District, be given third reading, signed and sealed. Carried
c)
By-law 2016-36 - Housekeeping This item was dealt with earlier in the agenda.
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Lindsay Mills, Planner, re: Hartington Subdivision Peer Review
c)
Angela Maddocks, Executive Assistant, re: Summer Meeting Schedule/OEMC Conference
Information Items
a)
Peter Counihan, re: Proposed Zoning Changes
b)
John Coates, re: Proposed Zoning Changes
c)
Steven Sadura, re: Proposed Zoning Changes
d)
Petition against Proposed By-law Changes
e)
Pamela Jones, re: Proposed Zoning Changes
f)
G. Burton Harbison, re: Proposed Zoning Changes
g)
Marg & Greg Allen, re; Proposed Zoning Changes
h)
Wilf Ruland, P. Geo. re: Initial Independent Review of Hartington Development Proposal
i)
Ted McMeekin, Minister of Municipal Affairs, re: Inclusionary Zoning - Bill 204
j)
Sommer Casgrain-Robertson, re: New Conservation Authorities Act Review Consultation
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Minutes of Council June, 7, 2016 k)
Fred Bresee, re: Bedford District Road Naming
l)
Mark Gerretsen, MP, Kingston and the Islands, re: Sunbury Road EDR
m)
Pamela Musgrave, Director of Revenue Development, Muscular Dystrophy Canada, re: Fire Department Fundraising
n)
Debra Rantz, Director of Education, LDSB, re: Long Term Accommodation Plan
o)
Rob McRae, Watershed Planning Coordinator, re: Cataraqui Source Protection Committee
p)
Township of Wainfleet, re: Renewable Procurement Initiatives resolution support
q)
Town of Essex, re: Support for Large Procurement Initiative Resolution
r)
Municipality of Killarney, re: Support for Large Renewable Procurement Initiatives resolution
s)
Municipality of Lambton Shores, re: Support for “No-Wake” restriction resolution
t)
Municipality of Killarney, re; Support for “No Wake” restriction resolution
Notice of Motions
a)
Councillor McDougall served notice of motion to send the Organizational Review to the Corporate Services Committee for review.
b)
Councillor Sleeth served notice of motion to support the re-opening of the prison farm.
Announcements
a)
Councillor Sleeth relayed a concern from a Storrington resident about their garbage being left behind because it was in their recycling bin.
b)
Councillor McDougall thanked the Mayor and Councillor Revill for representing South Frontenac at the recent retirement dinner for Dr. Dempsey in Verona.
c)
Mayor Vandewal noted the disappointing turnout for the grand opening of The Point. Most people are happy with the design but they would like to see some larger rocks to sit on. He also noted that the flower beds in front of the municipal offices look great.
Question of Clarity (from the public on outcome of agenda items)
a)
Michelle Foxton asked for clarification from Council on what reports had been sent for peer review with respect to the Hartington Subdivision proposal as it was unclear in the Planners Report - Agenda Item 11(b). She also asked what the township’s next steps are with regard to the hydrocarbons found at the gas station property.
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Minutes of Council June, 7, 2016 She also asked why the community’s consultant’s report was not peer reviewed or the community correspondence. b)
Steve Leonard thanked Councillor Sleeth for his words of support with respect to agriculture and the impact of the proposed residential development in Hartington.
Closed Session
a)
Resolution Resolution No. 2016-19-24 Moved by Councillor Barr Seconded by Councillor Roberts THAT Council move into closed session to discuss matters related to employee negotiations and litigation. Carried
c)
Resolution Resolution No. 2016-19-25 Moved by Councillor Roberts Seconded by Councillor Barr THAT Council move out of closed session. Carried
Confirmatory By-law
a)
By-law 2016-37 Resolution No. 2016-19-26 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-37, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 7 day of June 2016. Carried Resolution No. 2016-19-27 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-37 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 7 day of June, 2016. Carried
Adjournment
a)
Resolution Resolution No. 2016-19-28 Moved by Councillor Barr Seconded by Councillor Roberts THAT the Council meeting of June 7, 2016 be adjourned at 9:02 p.m. Carried
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Minutes of Council June, 7, 2016
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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