Body: Council Type: Minutes Meeting: Regular Date: May 15, 2012 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council
May 15th, 2012 Meeting No. 18 Time: 7:00 p.m. Location: Sydenham Present:
Mayor Deputy Mayor Councillors,
Gary Davison John McDougall Allan McPhail Cam Naish Bill Robinson Ron Vandewal
Larry York MarkTinlin Staff:
Wayne Orr, Clerk-Admimstrator, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager; Louise Fragnito, Treasurer, Judy Herrington, Confidential Secretary
CaU to Order Resolution No. 2012-18-01
Moved by Deputy Mayor McDougall Seconded by Councillor Vandewal th
THAT the Council meeting of May 15tn, 2012 be convened at 7:00 p.m. Carried. 2.
Declarations of Pecuniary Interest - nil
In-Camera - nil
Recess - ml
Public Meeting - nil
Approval of Minutes
(a)
Committee of the Whole Minutes, April 24ID, 2012
th
Resolution No. 2012-18-02
Moved by Councillor Vandewal Seconded by Deputy Mayor McDougall th
THAT the minutes of the April 24In, 2012 Committee of the Whole meeting be approved.
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J.McDougaIl
YES -/
A. McPhaiI
-/
C. Naish
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NO
ABSTAIN
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B. Robinson D. Stowc
M. Tinlin
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R. Vandewal
^
L. York
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G. Davison
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Carried.
Minutes of Council
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May 15m 2012
(b) Council Minutes, May 1st, 2012 Resolution No. 2012-18-03
Moved by Deputy Mayor McDougaU Seconded by Councillor Vandewal
THAT the minutes of the May 1st, 2012 Council meeting be approved. J. McDougaU
YES ^
A. McPhail
./
C. Naish
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B. Robinson
NO
ABSTAIN
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D. Stowc M. TinUn
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R. Vandewal
^
L. York
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G. Davison
-/
Carried. 7.
Business Arising from the Minutes
(a) Report from Wayne Orr, Chief Administrative Officer re Mayors Coalition to Address Policing Costs Resolution No. 2012-18-04
Moved by Councillor Vandewal
Deputy Mayor McDougall
THAT Council approve the contribution of $1,000 to support the Mayors Coalition to address policing costs as per the Notice of Motion Hled by
Councillor McPhail at the Committee of the Whole Meeting of May 8 ,
Carried. 8.
Reports Requiring Action
(a)
Accounts Resolution No. 2012-18-05
Moved by Deputy Mayor McDougall Seconded by Councillor Vandewal THAT Council approves the payment of the Accounts Payable Voucher th May 15m, 2012 in the amount of $414,553.59.
Carried.
(b) Report from Lindsay MMs, Planning Coordinator re Drinking Water Source Protection: Pre Consultation on Second Draft of Quinte Region Source Protection Policies Resolution No. 2012-18-06
Moved by Deputy Mayor McDougall Seconded by Councillor Vandewal th
THAT Council receive the Planning Report dated May 8In, 2012 with attachments, containing comments on the second draft of the Quinte Source Protection Area Draft Policies, and that the report and Council comments be forwarded to the Quinte Region Source Protection Committee as representing the Township’s initial comments on the second set of draft policies. Carried.
Minutes of Council
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May 15m, 2012
(c) Report from Lindsay Mms, Planning Coordinator re Deeming By-law for ReveU Motor Sales Limited Proposed BuUdlng Addition: ViUage of Verona, District of Portland (See By-law No. 32)
(d) Report from Lindsay Mills, Planning Coordinator re Revisions to the
Township of South Frontenac Official Plan and Request for Proposals for Growth Study
Resolution No. 2012-18-07
Moved by Councillor York
Seconded by Councillor McPhail
THAT Council receive the Planning Report dated May 10th, 2012, containing a review of proposed changes to the Official Plan and approve the attached Request for Proposals and Terms of Reference for a consultant
to undertake a Growth Shidy to support the Official Plan changes. Carried.
(e) Report from Lindsay IVMUs, Planning Coordinator re Drinking Water Source Protection: Rideau Valley Conservation Authority Area Second Draft of Source Protection Policies: Request for Comments Resolution No. 2012-18-08
Moved by Councillor York
Seconded by Councillor McPhail
THAT Council receive the Planning Report dated May 9th, 2012 with attachments, containing initial comments on the Drinking Water Source Protection: Rideau Valley Source Protection Draft Policies, and that the report and Council comments be forwarded to the Rideau Valley Conservation Authority as representing the Township’s comments on the second set of draft policies. Carried.
(f)
Report from Mark Segsworth, Public Works Manager re Hardwood Creek Resolution No. 2012-18-09
Moved by Councillor York
Seconded by Councillor McPhail
THAT Council approves the submission of the H.R. Doornekamp Construction Ltd. in the amount of $620,858.00 for Tender No. 2012-10, Hardwood Creek Bridge Rehabilitation, And further
That the funding shortfall be financed from Federal Gas Tax revenues. Carried.
(g) Report from Mark Segsworth, Public Works Manager re E Waste Resolution No. 2012-18-10
Moved by Councillor McPhail Seconded by Councillor York THAT Council advance the optimization of our Waste Disposal Sites by accepting E-waste only at the Household Hazardous Waste Facility at 2491 Keeley Road.
Councillor Naish asked that we seek clarification through our lawyers on what constitutes a conflict of interest and when it is appropriate to declare a conflict of interest.
M^mutes of Council
4
May 15th, 2012
YES
J.McDougaU
ABSTAIN
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A. McPhail C. Naish
NO
^
^
B. Robinson
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D. Stowe M. Tinlin
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R. Vandewal
^
L. York
^
G. Davison
^
Deferred.
Further discussion on this topic occurs under item #13. New Business.
(h) Report from Wayne Orr, Chief Administrative Officer re Sydenham Roof Resolution No. 2012-18-11
Moved by Councillor York
Seconded by Councillor McPhail
THAT Council authorize the award of the roof, soffit, facia and caves work for the Sydenham Municipal Offices to Wemp & Smith at a total cost of $76,700. Carried.
(i)
Resolution re Parks Canada and The Federal Government re Announcements about the Rideau Canal Resolution No. 2012-18-12
Moved by Councillor York
Seconded by Councillor McPhail
THAT Council adopt the resolution as follows: WHEREAS Parks Canada and The Federal Government recently made announcements about the Rideau Canal and its intent to “align the length of its season, hours of operation and personal service at locks on canals to focus investments on the periods of highest requirements.” WHEREAS the mdeau Canal is a UNESCO World Heritage Site and should be maintained and represented in accordance witfa those standards and expectations. //
WHEREAS the Rideau Canal is an important cultural, recreational and economic asset within the Township of South Frontenac. WHEREAS reducing fhe hours or service to the Rideau Canal will have a negative impact on local tourism and recreation use.
WHEREAS the representatives of the 13 local municipalities around the Rideau Canal have met and are united on their mutual concern of the
potential impacts.
WHEREAS local tourism businesses have already begun to take reservations into the fall season with the expectation that the Rideau Canal will be operational as usual.
Minutes of Council
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May 15m, 2012
THEREFORE BE IT RESOLVED that the Township of South Frontenac asks Parks Canada and The Federal Government to maintain the current
levels of service and operation to the Rideau Canal through the fall season. THEREFORE BE IT RESOLVED that the Township of South Frontenac asks Parks Canada and The Federal Government to consult and work with
the Township of South Frontenac on any potential changes to service and operation of the Rideau Canal and its locks beyond this 2012 season. and further-
THAT this be forwarded to Don Marrin, Eastern Ontario/Rideau Canal Field Unit Superintendent, Parks Canada, Parks Canada CEO Alan
LatoureUe__and surrounding Members of Pariiament and Mayor Doug Struthers, Mayor of Merrickvme-Wolford and the Honourable Peter Kent; Canada’s Environment Minister and Minister Responsible for Parks Canada.
Carried.
- Committee Meeting Minutes Resolution No.: 2012-18-13
Moved by Councillor Robinson
Seconded by Councillor Tinlin
THAT CouncU receives the Committee minutes of various Township
Committees of Council as presented at the May 15th, 2012 meeting:
(a)
Minutes of the Loughborough District Parks & Recreation Committee -^rn -^ meeting of March 26",th2012
(b) Minutes of the Public Services Committee meeting of December 20th, 2011 (c) Minutes of the Public Services Committee meeting of January 24, 2012 (d)
Minutes of the Public Services Committee meeting of January 31,2012 (e) Minutes of the Public Services Committee meeting of March 1,2012 (t) Minutes of the Public Services Committee meeting of March 20,2012 Carried.
- By-laws (a)
Resolution No: 2012-18-14
Moved by Councillor Robinson
Seconded by Councillor Tinlin
THAT By-law 2012-32, being a By-law to deem Part of Plan of Subdivision
No. 55 not to beth a Registered Subdivision be given a first and second reading this 15"* day of May 2012.
Carried. Resolution No: 2012-18-15
Moved by Councillor Robinson
Seconded by Councillor Tinlin
THAT By-law 2012-32, being a By-law to deem Part of Plan of Subdivision
No. 55 not to be a Registered Subdivision be given a third and final reading th this 15m day of May 2012.
Carried.
(b)
Resolution No.: 2012-18-16
Moved by Councillor Naish
Seconded by Councillor Tinlin
THAT By-law No. 2012-33, being a By-law to levy taxes in the Township of South Frontenac for the year 2012 be given first and second reading this th 15In day of May 2012.
Carried.
Minutes of Council
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May 15m, 2012
Resolution No.: 2012-18-17
Moved by Councillor Robinson
Seconded by Councillor Tinlin
THAT By-law No._ 2012-33, being a by-law to levy taxes in the Township of So^uth Frontenacfor the year 2012 be given a third and final reading this th 15In day of May 2012.
Carried.
- Reports for Information
(a) Report from Louise Fragnito, Treasurer re Tax Sale Process Resolution No.: 2012-18-18
Moved by Councillor Naish
Seconded by Councillor Tinlin
THAT Council receive for information only, the report from Louise Fragnito, Treasurer re Tax Sale Process. Carried.
(b) Report from Mark Segsworth, PubUc Works Manager re Assumption by Larmon
Resolution No.: 2012-18-19
Moved by Councillor Vandewal
Seconded by Councillor Naish
THAT Council receive for information only, a report from Mark Segsworth,Public Works Manager re Assumption by Brian Larmon (1622411 Ontario Ltd.) ofWJS Renovations for Garbage and Recycling Collection Area DD (South Storrington). Carried.
(c) Report from Deputy Mayor John McDougall re Conference Report (Association of Municipalities of Ontario) “The Art of the Possible” Resolution No.: 2012-18-20
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT Council receive for information only, a Report from Deputy Mayor John McDougall re Conference Report (Association of Municipalities of Ontario) “The Art of the Possible.” Carried. 12. Information Items: nil 13.
New Business
(a) Committee of the Whole Meeting Cancellation Resolution No.: 2012-18-21
Moved by Councillor Naish
Seconded by Councillor Vandewal
That the Committee of the Whole meeting on May 29,2012 be cancelled. Carried.
(b)
Councillor Vandewal expressed his thanks to Mike Gossage and Darryl Silver for their donation of soil and flowers for the Sydenham planter.
Minutes of Council th May 15tn, 2012
(c)
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colmcmor Robmson asked about the^ clean up of the Pleasant VaUey municipal drain. Presently the area is flooded and work will proceed when conditions improve.
(d)
Councillor Tinlin asked about progress on the Bedford Hall issues.
Reports have been received and will be reviewed for next steps by Jamie
Brash, the new Facilities & SoUd Waste Supervisor, foUowing which recommendations will be made.
(e)
Councillor Robinson raised concerns about increased costs and that his
constituents were not happy with moving e-waste exclusively to Keeley Road.
It was pointed out those previously raised concerns about the costs of
having private e-waste coUection at multiple sites will be reduced by this proposal.
Council was not supportive of having our lawyers present an educational session on conflict of interest; the option of having a written legal opinion was discussed; however no clear direction was provided.
The CAO advised Council that it is an individual Councillor’s obligation to declare a personal conflict of interest in any given situation. If there is uncertainty as to when to declare a conflict of interest, the Councillor should seek independent legal advice.
A request to revisit the deferral on item 8(g) was not pursued. The item wiU be brought forward to the next Council meeting. 14. Closed Session (if requested):
nil
- Confirmatory By-law Resolution No: 2012-18-22
Moved by CouncUlor Vandewal Seconded by Councillor Naish THAT By-law 2012-34, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first th and second reading this 15 day of May 2012.
Carried. Resolution No: 2012-18-23
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT By-law 2012-34, being a by-law to confirm generally previous actions of the Council of theth Township of South Frontenac, be given a third and final reading this 15tn day of May, 2012.
Carried.
- Adjournment Resolution No. 2012-18-24
Moved by Councillor Vandewal Seconded by Councillor Naish th
THAT the Council meeting of May 15tn, 20y-^e adjourned at 8:28 p.m.
^^u. ^^
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Mayor
Carried.
Cl
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strator
