Body: Council Type: Minutes Meeting: Regular Date: December 18, 2012 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council th
December 18m, 2012
Meeting No. 43
Time: 7:00 p.m. Location: Sydenham Present:
Mayor
Gary Davison
Deputy Mayor Councillors,
Cam Naish AUan McPhail
John McDougall Bill Robinson Mark TinUn Ron Vandewal
Larry York Del Stowe Staff:
Wayne Orr, CAO, Lindsay Mills, Planner, Louise Fragnito, Treasurer, Rick Chesebrough, Fire Chief, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant
CaU to Order Resolution No. 2012-43-01
Moved by Councillor Robinson Seconded by Councillor Vandewal th
THAT the Council meeting of December 18 ,2012 be convened at 7:01 p.m. Carried. 2.
Declarations of Pecuniary Interest Councillor Vandewal and Councillor Robinson declared a pecuniary interest with respect to the Accounts Payable.
Scheduled Closed Session - nil
Recess
Public Meeting Resolution No. 2012-43-02
Moved by Councillor Robinson Seconded by Councillor Vandewal THAT a public meeting be held to discuss planning matters related to:
Closing of a portion of a street laid out in Plan 77, in the settlement area of Harrowsmith (John Street)
Carried.
(a) Closing of a portion of a street laid out in Plan 77, in the settlement area of Harrowsmith -John Street Resolution No. 2012-43-03
Moved by Councillor Vandewal Seconded by Councillor Robinson THAT an opportunity having been provided to discuss planning matters, that the public meeting be closed. 6.
Approval of Minutes
(a)
Resolution No. 2012-43-04
Carried.
Moved by Councillor Vandewal Seconded by Councillor Robinson
THAT Council approve the Minutes of the November 27th, 2012 Committee of the Whole meeting.
Carried.
Minutes of Council
2
December 18th, 2012 (b)
Resolution No. 2012-43-05
Moved by Councillor McPhail Seconded by Councillor Tinlin
THAT Council approve the Minutes of the December 4th, 2012 Council meeting. Carried. 7.
Business Arising from the Minutes
(a) Report from Lindsay Mills, re: Township Initiated Housekeeping amendment to the Township of South Frontenac Comprehensive Zoning By-law Lindsay Mills stated that at the public meeting on December 4th, Council questioned whether the proposal to zone the Township’s lakes conflicts with regulation 148/06 of the Conservation Authorities Act. He reported to Council that the Conservation Authorities Act prohibits development within or close to such areas as the 100 year flood level, steep slopes, rivers or streams, hazardous lands, wetlands etc. unless permission is granted by the authority. Permission would be given only if the authority determines that the above-noted lands would not be negatively affected. There are many areas where the jurisdiction of this Act and the Planning Act overlap. An example would be any land within 30 metres of a water body or any area designated Environmental Protection or Provincially Significant Wetland is regulated by both Acts. He stated that it was very clear that the two Acts complement each other and that by zoning the Township’s lakes as Environmental Protection, there appears to be no conflicts with the Conservation Authorities Act. The housekeeping amendment adds a “dock” to the list of permitted uses with the requested approval of the appropriate authority and that there is no conflict and zoning of the lakes to Environmental Protection appears to be appropriate. (b)
Report from Wayne Orr, Chief Administrative Officer, re: Notice of Motion Tri Axle Truck Purchase Resolution No. 2012-43-06
Moved by Councillor Robinson Seconded by Councillor York THAT Council NOT approve the purchase of a Tri Axle Truck as proposed in the Public Works 2013 capital budget.
Defeated.
RECORDED VOTES YES NO
J. McDougall A. McPhail C. Naish
B. Robinson
ABSTAIN
YES
NO
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D. Stowe M. Tinlin
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R. Vandewal
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L. York G. Davison
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Reports Requiring Action
(a)
Accounts
ABSTAIN
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Resolution No. 2012-43-07
Moved by Councillor McPhail Seconded by Councillor Tinlin
THAT Council receive for information the listing of the Accounts Payable and th PayroU for the period ending December 18tn, 2012 in the amount of 3,427,084.84. Carried.
(b) Report from Mark Segsworth, Public Works Manager, re: Private Lane Upgrading Assistance 2012
Minutes of Council
3
th
December 18m, 2012
Councillor TinUn declared a conflict of interest with respect to the following resolution.
Resolution No, 2012-43-08 Moved by Councillor Tinlin Seconded by Councillor McPhail
That Council approve payments listed below for the 2012 Private Lane Upgrade Assistance for the following lanes in the amount indicated which represents 50% of the total eligible expenses: Carter Lake Lane Hiawatha Lane
2,643.95 2,652.13 1,217.76 1,426.63 3,713.16 6,228.67 3,344.80
MaComish Lane
Dragonfly Lane Don Moore Lane
Sandpit Lane Burns Lane MacDonaId Lane TOTAL
175.15
$21,402.25 Carried.
(c) Report from Mark Segsworth, Public Works Manager, re: Municipal Infrastructure Investment Initiative - Expression of Interest Resolution No. 2012-43-09
Moved by Councillor McPhail Seconded by Councillor Tinlin That the Township of South Frontenac, in partnership with the County of Lennox and Addington as the lead partner, submit a joint Expression of Interest to the Municipal Infrastructure Investment Initiative for the Petworth Bridge Structural Repair project. And Further;
That the Township of South Frontenac is committed to continue its development of a comprehensive asset management plan that includes all of the information and analysis described in “Building Together: Guide for Municipal Asset Management Plans” by December 31, 2013
Carried.
(d) Report from Wayne Orr, Chief Administrative Officer, re 2013 Budget Resolution No. 2012-43-10
Moved by Councillor McPhail Seconded by Councillor Tinlin
That Council approve the 2013 Capital and Operating Budgets resulting in an overall target value of 3.53% including the following: . .
.
Rolling the fire charge into the general property tax calculation Transferring the Infrastructure Reserve into the Facilities /Property Reserve including subsequent contributions Incorporating the changes identified in “Option A / 2.98%” as presented on December 4,2012
.
. .
Not changing the number of bag tags provided or the value of an individual bag tag Raising the garbage charge from $100 to $120
Eliminating top soil and seeding for a savings of $10,000
Carried.
RECORDED VOTES YES NO
J. McDougall A. McPhail C. Naish
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ABSTAIN
YES
D. Stowe M. Tinlin R. Vandewal
NO
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ABSTAIN
Minutes of Council
4
December 18th, 2012 B. Robinson
L. York G. Davison
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(e) Report from Waync Orr, Chief Administrative Officer, re: Tender #2012-18 Parks and Cemeteries Maintenance Resolution No. 2012-43-11
Moved by Councillor York
Seconded by Councillor Stowe
That Council approve the recommended bids for the Parks and Cemeteries Carried. Maintenance contracts for the 2013-2014 period. (f)
Report from Wayne Orr, Chief Administrative Officer, re: Management Compensation Resolution No. 2012-43-12
Seconded by Councillor York
Moved by Councillor Stowe
THAT CouncU authorizes an adjustment to the Management Salary Grid as Carried. outlined in the 2013 Preliminary budget. 9.
Committee Meeting Minutes Resolution No. 2012-43-13
Moved by Councillor York
Seconded by Councillor Stowe
THAT Council approve the following committee minutes: .
nd
Minutes of the October 22n°, 2012 Storrington District Parks and Recreation Carried. Committee meeting.
- By-laws (a) By-law 2012-75 Resolution No. 2012-43-14
Moved by Councillor York
Seconded by Councillor Stowe
THAT By-law No. 2012-75, being a Township-Initiated Housekeeping By-law to amend By-law Number 2003-75, as amended, to effect changes to correct mapping errors that have been identified; and to clarify the wording of parts of the text to be given a first and second reading this 18th day of December 2012. Carried. Resolution No. 2012-43-15
Moved by Councillor McDougall Seconded by Deputy Mayor Naish THAT By-law 2012-75, being a Township-Initiated Housekeeping By-law to amend By-law Number 2003-75, as amended, to effect changes to correct mapping errors that have been identified; and to clarify the wording of parts of the text to be given a third and final reading this 18th day of December 2012. Carried. RECORDED VOTES YES NO
ABSTAIN
J. McDougall A. McPhail
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C.Naish B. Robinson
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- Reports for Information
YES
D. Stowe M.Tmlin R. Vandewal L. York G. Davison
NO
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ABSTAIN
M’inutes of Council
5
fh
December 18ttl, 2012
(a) Report from Mark Segsworth, Public Works Manager, re: Portland Waste Disposal Site - Action Plan
Mark Segsworth commented that the Public Services Committee will be
reviewing a series of changes and improvements, tipping fees and operations of
sites at their January 22nd meeting. Public meetmgs"wiU be scheduled for consultation and feedback and any changes will be submitted to the Ministry of
the Environment by the end of 2013. 12.
Information Items
(a)
Letter from Natasha K. Brenders, Director General, Infrastructure Operations, re: Rehabilitation of Perth Road Crescent
- New Business
Councillor Tinlin asked about midthterm committee membership. This item will be addressed at the January 8 ,2013 meeting.
Councillor Vandewal questioned the communication gap for residents inquiring
about drainage works on their land which had been deferred from the December th 4 meeting as they were in attendance.
Mayor Davison apologized for the delay as he had neglected to get back to the Chief Administrative Officer.
Councillor Robinson stated that he has received inquiries about a proposed housing development on Boyce Road. Lindsay Mills explained that a proposal has been received but there has not been
anything concrete submitted to his department. He noted that a hydro geological report will determine whether the property can accommodate the 15 lot scenario. Mayor Davison responding to a citizen’s inquiry requested that the Fire
Department look into a recent purchase of a fire vehicle by another municipality. This equipment was purchased from the United States and was purchased for considerably less.
Councillor Naish asked that a “moment of silence” take place in remembrance of the recent tragedy in Newtown Connecticut. 14. Closed Session - nil
- Confirmatory By-law Resolution No: 2012-43-16
Moved by Deputy Mayor Naish Seconded by Councillor McDougall THAT By-law 2012-77, being a by-law to confirm generally previous actions of the Council of die Township of South Frontenac, be given first and th
reading this 18In day of December 2012.
second Carried.
Resolution No: 2012-43-17
Moved by Councillor McDougall Seconded by Deputy Mayor Naish
THAT By-law 2012-77, being a by-law to confirm generally previous actions of and final the Council of the Township of South Frontenac, be given a third th reading this 18m day of December 2012. 16. Adjournment Resolution No. 2012-43-18
Carried.
Minutes of Council
6
December 18th, 2012
Moved by Deputy Mayor Naish Seconded by Councillor McDougall THAT the Council meeting of December 18th, 2012 be adjourned at 8:19 p.m. Carried. -\
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