Body: Council Type: Minutes Meeting: Regular Date: January 19, 2016 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council January, 19, 2016 Time: 7:00 PM Location: Council Chambers Meeting # 2 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Bill Robinson, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2016-2-1 Moved by Councillor Robinson Seconded by Councillor Sleeth THAT the Council meeting of January 19, 2016 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Revill declared a pecuniary interest with respect to Page 3 of the Accounts Payable Listing for private lane upgrade payments.
Scheduled Closed Session - n/a
***Recess *** - n/a
Public Meeting - n/a
a)
Mayor Vandewal informed Council and the public that Agenda Item # 7(d) is withdrawn from the agenda as new information has been received since the report was written.
Approval of Minutes
a)
Council Minutes - December 15, 2015 Resolution No. 2016-2-2 Moved by Councillor Robinson Seconded by Councillor Sleeth THAT Council approves the minutes of the December 15, 2015 Council meeting. Carried
b)
Committee of the Whole Minutes - January 12, 2016 Resolution No. 2016-2-3 Moved by Councillor Robinson Seconded by Councillor Sleeth THAT Council approves the minutes of the January 12, 2016 Committee of the Whole meeting. Carried
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: Committee of Adjustment
Minutes of Council January, 19, 2016 Appointments (See By-law 2016-02) Councillor McDougall noted that Councillor Robinson wishes to remain on the Committee of Adjustment for one more year. b)
Wayne Orr, Chief Administrative Officer, re: Playground Funding for Bowes Park Resolution No. 2016-2-4 Moved by Councillor Robinson Seconded by Councillor Sleeth THAT Council release the hold on the $36,000.00 budgeted for Bowes Park Playground Equipment replacement, AND THAT the April 2012 Policy for funding playgrounds be referred to SFRC for review. Carried
c)
Wayne Orr, Chief Administrative Officer, re: Minutes of Settlement - OMB Appeal - Rezoning to Urban Industrial - Con IV, Part Lot 7, Portland District Larcon Resolution No. 2016-2-5 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT Council approve the minutes of settlement as attached to the staff report dated January 13: AND instruct the Township Solicitor to settle the OMB appeal on these terms.
Resolution No. 2016-2-6 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT this matter be deferred. Carried 8.
Reports Requiring Action
a)
Accounts Payable and Payroll Listing Resolution No. 2016-2-7 Moved by Deputy Mayor Sutherland Seconded by Councillor Sleeth THAT Council receives for information the Accounts Payable and Payroll Listing dated January 19, 2016 in the amount of $1,873,535.33. Carried
b)
Louise Fragnito, Treasurer, re: Interim Tax Levy By-law (See By-law 2016-01)
c)
Lindsay Mills, Planner, re: Review of Zoning By-law Amendment in Part of Lot 16, Concession IX, Ormsbee (By-law 2015-63 -third reading)
d)
Lindsay Mills, Planner, re:Draft Conditions for Plan of Subdivision, Part Lot 7,
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Minutes of Council January, 19, 2016 Concession, VII, Portland District - WITHDRAWN 9.
Committee Meeting Minutes - nil
By-Laws
a)
By-law 2015-63 - Ormsbee Rezoning (third reading only) Resolution No. 2016-2-8 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT By-law 2015-63, being a by-law to amend By-law 2003-75, as amended, to rezone land from Waterfront Residential Zone (RW) to Special Waterfront Residential Zone (RW-37), Part Lot 16, Concession IX, District of Storrington, be given third reading, signed and sealed. Carried
b)
By-law 2016-01 - Interim Tax Levy Resolution No. 2016-2-9 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the following by-laws be given first and second reading: By-law 2016-01 By-law 2016-02 Carried Resolution No. 2016-2-10 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2016-01, being a by-law to provide for an interim tax levy; payment of taxes; to provide for penalty and interest of 1.25% on tax arrears per month, be given third reading, signed and sealed. Carried
c)
By-law 2016-02 Committee of Adjustment Appointments Resolution No. 2016-2-11 Moved by Councillor Robinson Seconded by Councillor McDougall THAT Schedule A includes Bill Robinson and removes John McDougall. Carried Resolution No. 2016-2-12 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2016-02. being a by-law to appoint Council members to Committee of Adjustment for the year 2016, be given third reading, signed and sealed as amended, Carried
Reports for Information
a)
4th Quarter Building Activity Report for 2015
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Minutes of Council January, 19, 2016 Deputy Mayor Sutherland wondered how local results this compare to provincial trends. b)
HR Quarterly Report
Information Items
a)
Doug Struthers, Chair, Steering Committee, Rideau Corridor Landscape Strategy, re: 2017 Celebrations Councillor McDougall noted the great plans for 2017 celebrations and questioned how South Frontenac could contribute. Wayne Orr suggested that this could be referred to South Frontenac Recreation Committee.
b)
Ontario Newsroom Release - Province Seeking Public Input to Develop the 2016 Ontario Budget
c)
Robert Charest, re: Trail Committee Member Report - January 2016 Deputy Mayor Sutherland commended Robert Charest for his reports on the trail. He wondered if the township may be over represented on this particular committee. Wayne Orr will seek clarification on the committee composition.
Notice of Motions - n/a
Announcements
a)
Wayne Orr announced that he has received a letter of resignation from Brian Gass, Chief Building Official. Mr. Gass has accepted a position in Carleton Place and starts February 1.
b)
Wayne Orr reported that the RFP for the organizational review has closed. There was healthy competition with 10 bids received. Three firms were interviewed and the successful firm is “Strategy Corp”.
c)
Councillor Sleeth asked how the new information regarding Agenda Item 7(d) will be circulated. Wayne Orr noted that an email has been received from SOS (the township consultant). This information has been forwarded to Michelle Foxton, the developer and his planning consultant. Details will be circulated as part of the next report.
Question of Clarity (from the public on outcome of agenda items)
a)
Susan Oliveira questioned the deadline for items to be included on the agenda. She felt the rules were not being followed and noted that she has unanswered questions about the proposed development in Hartington. Wayne Orr referred to the procedural by-law that states information must be received by noon on the Thursday prior to the meeting. With respect to Agenda Item 7(d) he noted that the information that Council requested had just been received and it is only fair to Council and the public that enough time is given to review the reports. Mayor Vandewal noted that this consistent with other committees having to wait until reports are received and ample time is given to review.
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Minutes of Council January, 19, 2016 b)
Michelle Foxton asked when the SOS report will be forwarded to the County. Wayne Orr indicated that the report will be forwarded to the County of Frontenac on January 20.
c)
Fran Willes complimented Council on the minutes of settlement for the Harrowsmith property but requested clarification for the industrial zoning. She felt the permitted uses should have been more restrictive and better clarified. Wayne Orr replied that the settlement is for the proponent and the Ontario Municipal Board to address. There is a narrower scope of permitted uses that includes the height of buildings. Mrs. Willes requested that she be included as a delegation at the January 26 Committee of the Whole meeting.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2016-03 Resolution No. 2016-2-13 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-03, being a by-law to confirm generally previous actions of the Council of the Corporation of the Township of South Frontenac be given first and second reading this 19 day of January 2016. Carried Resolution No. 2016-2-14 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-03, being a by-law to confirm generally previous actions of the Council of the Corporation of the Township of South Frontenac, be given third reading, signed and sealed this 19 day of January 2016. Carried
Adjournment
a)
Resolution Resolution No. 2016-2-15 Moved by Councillor Barr Seconded by Councillor Roberts THAT the Council meeting of January 19, 2016 be adjourned at 7:36 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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