Body: Council Type: Minutes Meeting: Regular Date: June 19, 2012 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council th
June 19m 2012
Meeting No. 23 Time: 7:00 p.m. Location: Sydenham Present:
Mayor
Gary Davison
Deputy Mayor Councillors,
John McDougall AUan McPhail Cam Naish Bill Robinson Ron Vandewal
Larry York MarkTinlin Staff:
Lindsay Mills, Planner, Mark Segsworth, Public Works Manager; Judy Herrington, Confidential Secretary
Call to Order
Resolution No. 2012-23-01
Moved by Councillor Vandewal Seconded by Councillor Naish th
THAT the Council meeting of June 19tn, 2012 be convened at 7:10 p.m. Carried. 2.
Declarations of Pecuniary Interest nil
In-Camera - nil
Recess - nil
Public Meeting Resolution No. 2012-23-02
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT a public meeting be held to discuss planning matters related to Review of Application for Zoning By-law Amendment in Part of Lot 6, Concession III, Bedford District, Township of South Frontenac: Young Carried.
(a)
Review of Application for Zoning By-law Amendment in Part of Lot 6,
Concession HI, Bedford District, Township of South Frontenac: Young Lindsay Mills explained that the purpose of the public meeting was to bring to Council an application for a zoning by-law amendment that would rczone a seven acre area of land that is being added to an existing waterfront residential lot that is only approximately 0.43 of an acre in size. The rezoning is a condition of Consent Application S-11-12-B. The waterfront lot is accessed off of McNichols Lane.
CounciUor Vandewal asked if it would not make better sense if all lots had
added portions instead of one lot havmg one large added piece. Lindsay MUls responded that the lot addition would not preclude the other four waterfront lots from also expanding.
Deputy Mayor McDougalI asked where the others could expand to. Lindsay Mills advised they could do the same thing as this applicant
Minutes of Council
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June 19m, 2012
Councillor McPhail asked if it is an unopened road allowance. Lindsay
Mills responded that yes it is.
There were no comments from the public. Resolution No. 2012-23-03
Moved by Councillor Tinlin
Seconded by Councillor Robinson
THAT an opportunity having been provided to discuss planning matters, that the public meeting be closed. Carried. 6.
Approval of Minutes
(a)
Council Minutes, June 5tn, th2012 Resolution No. 2012-23-04
Moved by Councillor Robinson
Seconded by Councillor Tinlin th
THAT the minutes of the June 5 , 2012 Council meeting be approved as amended. Carried. 7.
Business Arising from the Minutes - nil
Reports Requiring Action
(a)
Accounts Resolution No. 2012-23-05
Moved by Councillor Robinson
Seconded by Councillor Tinlin
TBAT Councilth approve the payment of the Accounts Payable Voucher dated June 19In, 2012 in the amount of $2,066,556.37.
Carried.
Councillor Robinson asked for clarification regarding two entries for Terry’s Plowing and Lawncare - May Cemetery Mowing, $2,118.75, page 29 and Terry’s Plowing and Lawncare - May Lawn Maintenance,
$2,260.00, page 33. He asked for confirmation that these billings were not a duplication for the same work. Mayor Davison advised that he will have this clarified and report back to Council. Both billings are noted under June 19, 2012.
Councillor Robinson also observed that he thought accounts appeared to be higher this year as compared to last year. He has requested that a comparison be undertaken of last year’s staff salaries and this year’s staff salaries, and that the results be reported to Council. (b)
Report from Wayne Orr, Chief Administrative Officer re Portland Waste Site Resolution No.: 2012-23-06
Moved by Councillor Robinson
Seconded by Councillor Tinlm
THAT staff be directed to advise the MOE that Council is prepared to further review the following three alternatives for the Portland site:
Minutes of Council
3
June 19th, 2012
Water Level Management Partial Capping of the site
Temporarily restricting use of the site. Carried.
(c) Report from Wayne Orr, Chief Administrative Officer re Coat of Arms and Logo Resolution No.: 2012-23-07
Moved by Councillor York
Seconded by Councillor McPhail
THAT Council approve the Coat of Arms concept as presented and direct that the formal rendition be commissioned. Carried. Resolution No.: 2012-23-08
Moved by Councillor York
Seconded by Councillor McPhail
THAT Council adopt a new logo as presented and begin to use it for all future uses. Defeated.
It was unanimously agreed that the existing logo should remain as the logo for the Township of South Frontenac as it captures the history and appears on all Township vehicles. Council felt there was no need to change the logo. (d) Report from Wayne Orr, Chief Administrative Officer re Allocation of Proceeds from Memorial Endowment Resolution No.: 2012-23-09
Moved by Councillor McPhail
Seconded by Councillor York
THAT Council authorize the use of the proceeds from the Memorial Endowment for the purchase and installation of a new park bench, planters and plants and other accessories for the outside of the Municipal offices. Carried.
(e) Report from Mark Segsworth, Public Works Manager re Water System Extension Resolution No.: 2012-23-10
Moved by Councillor Tinlin
Seconded by Councillor Robinson
THAT the water distribution system be expanded to service the severed lot at 2750 Ruttedge Road and that the costs be shared, based on frontage, amongst properties with frontage for the length of the extension, And further,
THAT the Township finance this expansion with repayment from properties when they connect.
Discussion occurred regarding the recommendation to extend the existing water distribution system at an estimated cost of $30,000 financed by the Township witfa repayment from properties when they connect. It was felt that a policy and protocol need to be developed first rather than looking at each individual situation.
M’inutes of Council
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June 19th, 2012
It was recommended that any decision on expanding the municipal water service east on Rutledge Road be deferred to review policy. YES
J. McDougaIl
NO
ABSTAIN
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A. McPhaiI
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C. Naish
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B. Robinson
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D. Stowe M. TinUn
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R. Vandewal
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L. York
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G. Davison
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Deferred.
- Committee Meeting Minutes (a) Resolution No.: 2012-23-11
Moved by Deputy Mayor McDougall
Seconded by Councillor McPhail
THAT Council receives the Committee minutes of various Township
Committees of Council as presented at the June 19th, 2012 meeting:
THAT Council receives the Committee minutes of various Township th Committees of Council as presented at the June 19 ,2012 meeting: .
th
Corporate Services Committee Minutes, April 25 ,2012 th Bedford District Recreation Committee Minutes, June 7 , 2012 Carried.
- By-laws (a)
Resolution No: 2012-23-12
Moved by Councillor McPhail Seconded by Deputy Mayor McDougall THAT By-law 2012-39, being a By-law to amend By-law Number 2003-75, as amended, to rezone lands from Rural (RU) Zone to Limited Service Residential-Waterfront (RLSW) Zone; Part Lot 6, Concession III, District th of Bedford: Young be given a first and second reading this 19m day of June 2012. Carried. Resolution No: 2012-23-13
Moved by Deputy Mayor McDougall
Seconded by Councillor McPhail
THAT By-law 2012-39, bemg a By-law to amend By-law Number 2003-75, as amended, to rezone lands from Rural (RU) Zone to Limited Service Residential-Waterfront (RLSW) Zone; Part Lot 6, Concession III, District th
of Bedford: Young be given a third and final reading this 19 day of June 2012. Carried.
- Reports for Information
(a) Report from Rick Chesebrough, Fu-e Chief re Water Shuttle Service
Minutes of Council
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June 19"1,2012
- Information Items: nil
- New Business
(a)
Mayor Davison congratulated Councillor Robinson on being recognized for 55 years of service with the Royal Canadian Legion.
(b)
Councillor McPhail suggested that Council pause when considering recommendations from various committees such as the Committee of the
Adjustments recommending the water hook-up at 2750 Rutledge Road, in an effort to ensure they understand the issue. He said that policies are needed at the committee level to provide checks and balances as part of the process
Mayor Davison advised that this will be referred to Wayne Orr for review and recommendations to be brought to Council. (c)
Councillor Robinson asked how the clean out of the Pleasant Valley municipal drain is coming along. Mayor Davison responded that it was .
progressing
(d)
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Councillor Robinson asked about the work on sidewalks in Harrowsmith.
Mark Segsworth advised that some work will be completed before the beginning of the school year. Unfortunately, there is not enough money in the budget to do all of the work at once. 14. Closed Session (if requested) - nil 15. Confirmatory By-law Resolution No: 2012-23-14
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT By-law 2012-40, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first th
and second reading this 19" day of June 2012. Carried. Resolution No: 2012-23-15
Moved by Councillor Tinlin
Seconded by Councillor Robinson
THAT By-law 2012-40, being a by-law to confirm generaUy previous actions of the Council of thethTownship of South Frontenac, be given a third and final reading this 19m day of June, 2012. Carried.
- Adjournment Resolution No. 2012-23-16
Moved by Councillor Robinson Seconded by Councillor Tinlin th
THAT the Council meeting of June 19TD, 2012 be adjourned at 8:30 p.m. Carried.
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