Body: Council Type: Minutes Meeting: Regular Date: June 21, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council June, 21, 2016 Time: 6:00 PM Location: Council Chambers Meeting # 21 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant. 1.
Presentation of Volunteer Recognition Awards - 6:00 pm
a)
Volunteer Recipients and invited guests met for light refreshments prior to the presentation of awards at 6:40 pm The following individuals were recipients of the Volunteer Award for 2015: Linda Bates Wilma Kenny Eileen Sleeth Rachael Smith-Tryon
Call to Order - Regular Meeting - 7:06 pm
a)
Resolution Resolution No. 2016-21-1 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT the Council meeting of June 21, 2016 be called to order at 7:06 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Deputy Mayor Sutherland declared a pecuniary interest with respect to Agenda Item 8(e).
Scheduled Closed Session - n/a
***Recess *** - n/a
Public Meeting
a)
Resolution Resolution No. 2016-21-2 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT a public meeting be held to discuss planning matters related to: Zoning By-law Amendment in Part of Lot 6, Concession V, Bedford Carried
b)
Review of Application for Zoning By-law Amendment in Part of Lot 6, Concession V, Bedford Lindsay Mills explained that the purpose of this application is to rezone three new residential lots on James Wilson Road at Canoe Lake from Rural to Residential. Two of the proposed lots and the retained lot would have frontage
Minutes of Council June, 21, 2016 on a new lane that would be constructed off James Wilson Road while one new lot would fully front on James Wilson Road. Mr. Mills also noted the review of the setback requirement from the water and that Lot 3 is required to have a 45 metre setback. Deputy Mayor Sutherland questioned the lot location that has the 45 metre setback requirement and if there is a site specific site plan in place. Mr. Mills noted that the west lot that is beside the retained lot requires the 45 metre setback and confirmed there will be a site specific site plan for the lots. Otto Peter, who owns property directly to the west, asked if the applicant will have to have wells drilled as he had been told he would have to drill wells on both the severed and retained and upgrade the road when he had asked about severing his property. Mr. Mills explained that when properties are waterfront there is not a requirement to drill wells as it is presumed they will have access to water directly from the lake. There were no other comments from the public. Resolution No. 2016-21-3 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT an opportunity having been provided, the public meeting be closed. Carried 7.
Approval of Minutes
a)
Council Meeting of June 7, 2016 Resolution No. 2016-21-4 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council approve the minutes of the June 7, 2016 Council Meeting. Carried
b)
Committee of the Whole meeting of June 14, 2016 Resolution No. 2016-21-5 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approve the minutes of the June 14, 2016 Committee of the Whole meeting. Carried
Business Arising from the Minutes
a)
Louise Fragnito, Treasurer, re: Canada 150 Community Infrastructure Program
- Intake Two Resolution No. 2016-21-6 Moved by Councillor Sleeth Seconded by Councillor Revill
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Minutes of Council June, 21, 2016 THAT Council endorse the staff recommendation of Storrington Centre being submitted as the project for funding under the Canada 150 Community Infrastructure Program - Intake Two. Carried b)
Louise Fragnito, Treasurer, re: Vendor of Record Listing Resolution No. 2016-21-7 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approves the attached Vendor of Record Listing. Carried
c)
Mark Segsworth, Public Works Manager, re: Capital Budget Amendments Resolution No. 2016-21-8 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council approve the amended 2016 Linear Asset Capital Budget as presented on June 14, 2016. Carried
d)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Organizational Review This item was considered part of Agenda Item 8(f)
e)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Prison Farms Resolution No. 2016-21-9 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council support the reestablishment of the Prison Farm Program and that this be communicated to the applicable parties. Carried
f)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - CAO’s Recommendations on the Organizational Review from June 7, 2016 Resolution No. 2016-21-10 Moved by Councillor Sleeth Seconded by Councillor Revill THAT the CAO’s Organizational Review recommendations #2 -5, defeated June 7, be brought back for reconsideration. Carried Resolution No. 2016-21-11 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council adopt the 2016 CAO organizational review recommendations effective July 1, 2016 Amendment:
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Minutes of Council June, 21, 2016 Moved by Councillor Sleeth Seconded by Councillor Roberts AND THAT the 2016 changes proposed within recommendation #2 be amended to exclude the relocation of the Public Works Manager
Resolution No. 2016-21-12 Moved by Councillor McDougall Seconded by Councillor Revill THAT the motions and amendments be referred to Corporate Services Committee. Carried Resolution No. 2016-21-13 Moved by Councillor Barr Seconded by Councillor Roberts THAT recommendations #3 to 5 be referred to the Corporate Services Committee. Carried 9.
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Review of Request to Remove Holding Symbol Part of Part Lot 8, Concession V, Loughborough See By-law 2016-39
b)
Lindsay Mills, Planner, re: Request to Permit a Special Event Celebration - Part Lot 25, Concession V, Storrington Resolution No. 2016-21-14 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council authorize an exemption from By-law 2015-41 (the Noise By-law) to permit an outdoor wedding celebration to take place on June 25, 2016 on property described as Part of Lot 25, Concession V, Storrington District, municipally known as 4587 Kauffman Lane. Carried
Committee Meeting Minutes
a)
Loughborough Canada Day Committee meeting of May 26, 2016
b)
Loughborough Recreation Committee meeting of April 25, 2016
c)
South Frontenac Recreation meeting of May 16, 2016 Mayor Vandewal removed himself as Chair to speak to this resolution and propose an amendment. Deputy Mayor Sutherland called for the vote on this resolution after which Mayor Vandewal assumed the chair. Resolution No. 2016-21-15 Moved by Councillor McDougall Seconded by Councillor Schjerning
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Minutes of Council June, 21, 2016 THAT Council supports the South Frontenac Recreation Committee recommendation to conduct a feasibility study to pursue a skateboard park in Centennial Park in Harrowsmith as amended. Carried. AMENDMENT: Moved by Mayor Vandewal Seconded by Councillor Sleeth AND THAT staff wait until the ongoing recreation survey is completed before undertaking the feasibility study. Carried d)
Public Services Committee meeting of April 21, 2016
e)
Public Services Committee meeting of May 19, 2016 Resolution No. 2016-21-16 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receives for information the minutes of the following committee meetings: Loughborough Canada Day Committee meeting of May 26, 2016 Loughborough Recreation Committee meeting of April 25, 2016 South Frontenac Recreation Committee meeting of May 16, 2016 Public Services Committee meeting of April 21, 2016 Public Services Committee meeting of May 19, 2016 Carried
By-Laws
a)
By-law 2016-38 - Rezone Con V, Part Lot 6 Bedford Resolution No. 2016-21-17 Moved by Councillor Barr Seconded by Councillor Rpberts THAT the following by-laws be given first and second reading: By-law 2016-38 By-law 2016-39 Carried Resolution No. 2016-21-18 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-38, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Special Limited Service Residential Zone (RLS-2) to Waterfront Residential Zone (RW), Limited Service Residential-Waterfront Zone (RLSW) and Special Limited Service Residential-Waterfront Zone (RLSW-111) ; Part Lot 6, Concession V, District of Bedford, be given third reading, signed and sealed. Carried
b)
By-law 2016-39 - Remove Holding Symbol - Con V, Part Lot 8; Loughborough
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Minutes of Council June, 21, 2016 Resolution No. 2016-21-19 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-39, being a by-law to remove the holding “H” symbol from the Zoning Map of Zoning By-law 2003-75 as amended; Part of Lot 8, Concession V, Loughborough District, be given third reading signed and sealed. Carried 12.
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Mark Segsworth, Public Works Manager, re: Ontario Waste Management Association Mayor Vandewal noted the appointment of Mark Segsworth, Public Works Manager to the Ontario Waste Management Association.
c)
Mark Segsworth, Public Works Manager, re: Environmental Cleanup in Hartington
Information Items
a)
Michelle Foxton & Wade Leonard, re: June 14, 2016 Committee of the Whole Item #6e
b)
Around the Rideau Newsletter - May-June 2016
c)
Bob Chiarelli, Minister of Energy, re: response to Large Renewable Procurement resolution
d)
Mike Palecek, Nation President, CUPW, re: Federal Government Review of Public Postal Service
e)
Michael Jacek, Senior Advisor, AMO, re: Basic Income Guarantee
Notice of Motions
a)
Deputy Mayor Sutherland served notice of motion with respect to the June 14, 2016 Agenda Item 6 g) and that the applicant should only pay for his own legal fees.
Announcements
a)
Deputy Mayor Sutherland provided an update on the success of the Cyclefest in Verona and Skills course at Perth Road Public School.
b)
Councillor Sleeth asked about the conditions on the Johnston Point Development and ongoing surveillance to ensure these conditions are being followed. Lindsay Mills reported that he will be conducting a site inspection this week.
c)
Councillor Schjerning acknowledged the participation of the Sydenham Station firefighters, the OPP and paramedics who attended the Loughborough Public School Family Fun Night. Mayor Vandewal commended the firefighters for attending the Cyclefest in Verona.
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Minutes of Council June, 21, 2016 d)
Councillor McDougall referred to the brochure he distributed from the County of Frontenac and the City of Kingston regarding the 2015 Report on Housing and Homelessness, specifically the article on secondary suites.
Question of Clarity (from the public on outcome of agenda items)
Closed Session - n/a
Confirmatory By-law
a)
By-law 2016-40 Resolution No. 2016-21-20 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-40, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 21 day of June, 2016 Carried Resolution No. 2016-21-21 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-40, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading signed and sealed this 21 day of June 2016. Carried
Adjournment
a)
Resolution Resolution No. 2016-21-22 Moved by Councillor Roberts Seconded by Councillor Barr THAT the Council meeting of June 21, 2016 be adjourned at 8:28 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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