Body: Council Type: Minutes Meeting: Regular Date: April 3, 2012 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council
April 3rd, 2012 Meeting No. 12 Time: 7:00 p.m. Location: Sydenham Present:
Mayor Deputy Mayor
Gary Davison John McDougall
Councillors,
AUan McPhail Cam Naish Bill Robinson Ron Vandewal
Larry York Del Stowe Mark Tinlin Staff:
Wayne Orr, Clerk-Administrator: Lindsay MUls, Planner, Louise
Fragnito, Treasurer, Mark Segsworth, Public Works Manager; Judy Herrington, Confidential Secretary 1.
Call to Order
Resolution No. 2012-12-01
Moved by Deputy Mayor McDougaU Seconded by Councillor Stowe
THAT the Council meeting of April 3rd, 2012 be convened at 7:00 p.m. Carried. 2.
Declarations of Pecuniary Interest
Councillor Naish declared a pecuniary interest with respect to Page 1, Line 2 of the Accounts Payable Voucher.
Councillor Robinson declared a pecuniary interest with respect to Page 27, Line 1 regarding D&B Company of Harrowsmith. Councillor Robinson
advised that he has stepped down as manager and that a new person has been appointed. Councillor Robinson advised that he will not have any further input in the present operations of D & B Company of Harrowsmith nor any input into its future operations. 3.
Public Meeting Resolution No. 2012-12-02
Moved by Councillor Stowe
Seconded by Deputy Mayor McDougalI
That a public meeting be held to discuss planning matters related to Unopened Road Allowance, District of Bedford, Bob’s Lake. Carried.
(a) Unopened Road Allowance, District of Bedford, Bob’s Lake Lindsay Mills explained that the purpose of the public meeting was with respect to a request for a road closing from Doreen Onfrichuk, along with her neighbours Robert and June Thomson. In total, they own 4 lots on Mica Point Lane. A portion of each parcel is separated from Bob’s Lake by an unopened road allowance.
Closure of this portion of the road allowance would not impact the access of other property owners. There is still road allowance frontage on the lake if the Township ever had need of it. Ms. Onfrichuk would be purchasing 12,700 sq.ft in front of her two lots, and the Thomsons would
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2
April 3ri, 2012
be purchasing 4800 sq. ft. in front of their lots. This would result in a total sale price of approximately $42,000.
There were no comments received at the public meeting. Staff will advise the applicants to proceed with the required survey, and a by-law will be
brought back to Council at such time as a registered reference plan is available.
Resolution No. 2012-12-03
Moved by Deputy Mayor McDougall Seconded by CounciUor Stowe That an opportunity having been provided to discuss planning matters, that the public meeting be closed.
Carried. 4.
Approval of Minutes
(a) Committee of the Whole Minutes, March 13th, 2012 Resolution No. 2012-12-04
Moved by Councillor Stowe
Seconded by Deputy Mayor McDougall
THAT the minutes of the March 13th, 2012 Committee of the Whole meeting be approved. Carried.
(b) Council Minutes, March 20th, 2012 Resolution No. 2012-12-05
Moved by Deputy Mayor McDougall Seconded by Councillor Stowe THAT the minutes of the March 20th, 2012 Council meeting be approved. Carried. 5.
Business Arising from the Minutes - nil
Reports Requiring Action (a)
Accounts Resolution No. 2012-12-06
Moved by Councillor McPhaiI Seconded by Councillor Stowe
THAT Council approves the payment of the Accounts Payable Voucher rd dated April 3ro, 2012 in the amount of $2,166,222.27.
Carried.
(b) Report from Louise Fragnito, Treasurer re Purchase of New Financial System Resolution No. 2012-12-07
Moved by Councillor Stowe
Seconded by Councillor McPhail
That Council approve the bid received from Diamond Municipal Solutions
for $181,257.46 including the net HST and further that CouncU approve an additional $16,250 for the related server and database system. Carried.
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April 3rd, 2012
(c) Report from Lindsay Mms, Planning Coordinator re Official Plan Amendment
Resolution No. 2012-12-08
Moved by Councillor McPhail
Seconded by Councillor Stowe
That Council receive the report dated March 29th, 2012 from the Planning
Department and that the report and all comments and discussion from the
public meeting be forwarded to the Ministry of Municipal Affairs and Housing for theu- review.
Carried.
(d) Report from Lindsay Mills, Planning Coordinator re Review of Application for Zoning By-law Amendment, Storrington District (See Bylaw No. 2012-19 and By-law No. 2012-20) (e) Report from Wayne Orr, Chief Administrative Officer re Job Evaluation Study Award Resolution No. 2012-12-09
Moved by Councillor Stowe
Seconded by Councillor McPhail
That Council authorize the Mayor and CAO to execute a contract with McDowall Associates to conduct a Job Evaluation Study, and the cost of this study shall be funded from the working fund reserve. Carried.
(t)
Report from Wayne Orr, Chief Administrative Officer re Support for County Resolution Resolution No. 2012-12-10
Moved by Councillor McPhail
Seconded by Councillor Stowe
That Council endorse and support the resolution requested by the County in the correspondence dated March 19,2012. Carried.
(g) Report from Wayne Orr, Chief Administrative Officer re Pound Services Agreement Resolution No. 2012-12-11
Moved by Councillor Robinson
Seconded by Councillor TinUn
That Council authorize the CAO to enter into a contract with the Kingston Humane Society for the provision of pound services for remainder of 2012. Carried.
(h) Report from Wayne Orr, Chief Administrative Officer re Playground Equipment Funding Policy Resolution No. 2012-12-12
Moved by Councillor Robinson
Seconded by Councillor Tinlin
That Council adopt the Playground Equipment Funding Policy as
presented at the April 3rd, 2012 Council Meeting.
Carried.
^Minutes of Council
April 3ri, 2012 (1)
Report from Wayne Orr, Chief Admmistrative Officer re Appointment of Councillor CRCA
Resolution No. 2012-12-13
Moved by Councillor Robinson
Seconded by Councillor Tinlin
That Council amend Schedule “A” to By-law 2011-05 and appoint Councillor Del Stowe to the Cataraqui Region Conservation Authority for the term ending December 31, 2014.
Carried.
- By-laws (a)
Resolution No: 2012-12-14
Moved by Councillor Robinson Seconded by Councillor TinUn THAT By-law 2012-19, being a By-law to amend By-law No. 2003-75, as amended, to rezone lands from Special Recreational Resort Commercial
Zone (RRC-3) to Waterfront Residential Zone (RW); Part Lots 21 & 22, Concession IX,rdDistrict of Storrington: Beers be given a first and second reading this 3ro day of April 2012.
Carried. Resolution No: 2012-12-15
Moved by Councillor Robinson Seconded by Councillor Tinlin THAT By-law 2012-19, being a By-law to amend By-law No. 2003-75, as amended, to rezone lands from Special Recreational Resort Commercial Zone (RRC-3) to Waterfront Residential Zone (RW); Part Lots 21 & 22, Concession IX, District of Storrington: Beers be given a third and final rd reading this 3ru day of April 2012. Carried.
(b)
Resolution No.: 2012-12-16
Moved by Councillor Robinson
Seconded by Councillor Tinlin
By-law No. 2012-20 being a By-law to authorize a Site Plan Agreement between the Corporation of the Township of South Frontcnac and Judith rd Rosenberg be given a first and second reading this 3 day of April 2012. Carried. Resolution No.: 2012-12-17
Moved by Councillor Naish
Seconded by Councillor Vandewal
By-law No. 2012-20 being a By-law to authorize a Site Plan Agreement between the Corporation of the Township of South Frontenac and Judith rd Rosenberg be given a third and final reading this 3 day of April 2012. Carried. 8.
Reports for Information
(a) Report from Louise Fragnito, Treasurer re Statement of Remuneration and Expenses Paid to Council Members
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5
April 3rd, 2012 9.
Information Items
New Business
(a)
Wayne Orr advised that as part of the Strategic Plan, enhanced communication was identified. Resolution No.: 2012-12-18
Moved by Councillor Naish
Seconded by Councillor Vandewal
That Council endorse the Business Development Application for a Communication Intern. Carried.
(b)
Wayne Orr advised that colour samples for flooring, paint, etc, for the renovated offices are available for Councillors to review and give their opinion
(c)
.
Councillor Stowe advised that the Natural Environment Committee will
not be selling trees this year due to a reduction in membership. There has been a decrease from 8 members to 5 members. Cataraqui Conservation Authority has trees available. He advised that the turtle signs have been completed.
The Committee needs a broader mandate incorporating green initiatives. He asked whether it was feasible to combine the Natural Environment
Committee with the Committee addressing green initiatives as this would provide more projects for the Committee and would attract volunteers. Councillor Stowe asked if this could be discussed at the Committee of the Whole.
(d) Councillor Vandewal expressed the following concems/questions: Perth Road, south of Shales Road, is in very bad condition as compared to Bell Rock Road. If a contractor wants to sell his business and has a contract with the
municipality, does the municipality have a responsibility to prequalify the contractor? Wayne Orr responded that we need to look at the language of the contract and consider the qualifications of the contractor before
making a decision. .
The hiring criteria for the new Area Supervisor, Facilities and Solid Waste was questioned.
.
Councillor Robinson expressed his concern that speed limits fluctuate widely from 50 km. to 80 km. on Highway 38 between the Village of Harrowsmith and Graham Road. He is concerned that
there are houses near where the speed limit is set at 80 km. .
Deputy Mayor McDougaIl addressed reforestation and said it might be something that could be included in the mandate of the Natural Environment Committee.
He advised that reforestation was
discussed at the last AMO Conference. He also noted that in
BeUrock and Verona over 40% of the canopy is ash and many of the trees are dying.
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April 3ri, 2012
Councillor Stowe asked that Council provide a purpose and mandate
for the Natural Environment Committee.
Mayor Davison advised that there is an excellent speaker in our area who talks about spraying trees to protect them from disease. He has traveled all over the world to speak on this topic. Councillor Stowe asked the Mayor if he would email him the contact information for
this mdividual so that he can contact him as a prospective speaker for the Natural Environment Committee.
- Committee Meeting Minutes Resolution No: 2012-12-19
Moved by Councillor Vandewal Seconded by Councillor Naish
THAT Council receives the Committee minutes of various Township
Committees of Council as presented at the April 3rd, 2012 meeting: .
Minutes of the Loughborough District Parks and Recreation th Committee, February 27tb, 2012
.
Minutes of the Community Caring Board Meeting Minutes, March 19th, 2012
Carried.
- Confirmatory By-law Resolution No: 2012-12-20
Moved by Councillor Vandewal Seconded by Councillor Naish THAT By-law 2012-24, being a by-law to confirm generally previous actions of the Council of the TownsMp of South Frontenac, be given first
and second reading this 3rd day ofApril 2012.
Carried. Resolution No: 2012-12-21
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT By-law 2012-24, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given a third
and final reading tiiis 3"* day of April, 2012.
Carried.
- Adjournment Resolution No. 2012-12-22
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT the Council meeting of April 3rd, 2012 be adjourned at 7:52 p.m. Carried.
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