Body: Council Type: Minutes Meeting: Regular Date: July 3, 2012 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council
July 3ri 2012 Meeting No. 25
Time: 7:00 p.m. Location: Sydenham Present:
Mayor
Gary Davison
Deputy Mayor Councillors,
John McDougall AUan McPhail Cam Naish Bill Robinson Ron Vandewal
Larry York Mark Tinlin Del Stowe Staff:
Wayne Orr, CAO, Lindsay IVUUs, Planner, Mark Segsworth, Public Works Manager; Judy Herrington, Executive Assistant CaU to Order Resolution No. 2012-25-01
Moved by Councillor Vandewal Seconded by Councillor Robinsou
THAT the Council meeting of July 3rd, 2012 be convened at 7:00 p.m. Carried.
Mayor Davison welcomed everyone to the first Council meeting in the newly renovated Council Chambers. He thanked Wayne Orr, CAO and
staff for the many hours of work that went into planning the renovated Chambers and municipal offices. He also praised the exceUent work of the contractor, Wemp & Smith Construction Ltd.
An Open House and tour preceded the Council Meeting at 6:00 p.m. 2.
Declarations of Pecuniary Interest Councillor Robinson declared a pecuniary interest with respect to Page 25, of the Accounts Payable Voucher. Councillor Naish declared a pecuniary interest with respect to Page 6, of the Accounts Payable Voucher.
In-Camera - nil
Delegations
(a)
Darlene Clement, re: Park Fee
’s..
Darlene Clement addressed Council on behalf of her father, Gerald
Gordon regarding the Committee of Adjustment approved severance application S-38-12-S for Gerald Gordon, Lot 17, Concession 1, District of Storrington.
Mr. Gordon purchased two farm properties at different times in the 1960s.
These farms were held in the same name, and because they were properties which were not originally created by consent or by plan of subdivision, the Planning Act prohibits one parcel from being sold separately from the other without benefit of a severance. This came to light when Mr. Gordon
tried to transfer one of the farms to his daughter and grandson.
Minutes of Council
July 3rd, 2012
A standard condition of consent is to ask for a payment in lieu of parkland, equal to 5% of the severed parcel, as permitted under the Planning Act. This condition was included in the Committee of Adjustment’s decision. Mrs. Clement has expressed concern about the amount of the park fee based on the argument that nothing new is being created, but rather that two old farms are simply being taken apart again. (b) Chris Carlton, re Development of Turtle Island
Tracy Zander, Professional Planner, Zanderplan Land Use Planning and
Project Management, addressed Council on behalf of Sandra and Chris
Carlton. Sandra and Chris Carlton purchased Turtle Island, Island #36, Part of Lot 276, Concession 6, Geographic Bedford, Township of South Stormont, in 2008. The Carlton’s would like to construct a cottage on the property. The property is currently zoned Limited Services Residential -
Island (RLSI) Zone. Section 5.25 of the Township’s By-law states that"no building permit shall be issued for lands zone RLSI - Limited Service -
Island zone unless adequate vehicular parking is provided on the mainland. Ownership of mainland parking areas shall be tied in perpetuity to the Iot(s) for which the building permit is sought." The Carlton’s purchased an interest in mainland property (Lot 24, Plan 13M61) in the Badour Farm Subdivision, in March 2012. The Carlton’s have 50% interest in the property, in a Joint Tenants arrangement. In addition to this, the property is also part of the Frontenac Common Elements Condominium Corporation No. 62.
At issue is how to formally tie the mainland and island properties owned by the Carlton’s together “in perpetuity”, so that compliance with the Zoning By-law can be achieved.
The Carlton’s are proposing to make application for a site specific Zoning By-law amendment to place the island property and the mainland property in the same zoning category. The Carbon’s have retained a builder for the cottage on the island, with the understanding that the mainland property would satisfy the access requirement in the Zoning By-law. They are requesting that the Township consider approving a conditional building permit to allow the construction on the island to begin this summer with the understand that if access in accordance with the Township’s By-law is not achieved, that it will be necessary for the structure to be removed or an
alternative access arrangement to be made. Mayor Davison asked about input from the Condominium Association. Ms. Zander advised that they had not approached the Condominium Association.
Council has asked for a staff report to be prepared by Lmdsay Mills and brought to Council which addresses the interest of the Condominium
Association prior to this request being given further consideration. Lindsay Mills said a report would be ready for Council’s consideration by September 2012.
(c)
Bill Day, re: By-law
Bill Day addressed Council with respect to dog agility competition and overnight camping that occurred on his property. Part Lot 4, Concession
2
Minutes of Council
3
July 3ri 2012
IV, District of Portland, MunicipaUy known as 3585 Harrowsmith Road, Township of South Frontenac on June 23rd’ 2012. By-law Officers attended the site due to overnight camping occurring which is not permitted under the zoning designation of Rural Zone (RU). Mr. Day’s contention is that
tlus cvent had been occurring for the past 10 years without a complaint until this year.
A letter dated May 23, 2012 to Bill Day from Lindsay MMs advised that camping is not a permitted use of his land. The letter stated that the land is
zoned Rural (RU) Zone in the Township’s zoning by-law which does not include any type of overnight accommodation. Mayor Davison said camping has not been permitted since 2006 and that
Mr. Mills’ letter of May 23rd clearly stated that overnight camping is not permitted.
Mayor Davison said staff will follow up with By-law Enforcement to determine how to proceed. 5.
Public Meeting " nil
Approval of Minutes - nil
Business Arising from the Minutes - nil
Reports Requiring Action
(a)
Accounts Resolution No. 2012-25-02
Moved by Councillor McPhail
Seconded by Councillor Vandewal
THAT Council approve the payment of the Accounts Payable Voucher rd dated July 3ro, 2012 in the amount of $2,793,530.31.
Carried.
(b) Report from Anne Levac, Planning Assistant, re: Payment in Lieu of Parkland - Gerald Gordon
Discussion occurred regarding the merits of staff developing a policy for consideration at the August meeting of Council addressing the necessity of some parkland fee requirements being dealt with differently than other severances.
Since there have been only four instances in the past twelve years of a similar situation, it was felt that this does not merit the development of a policy. It was decided that for now the Parkland Fee will stay at 5% pending the preparation of a staff report reviewing the history of Parkland Fees to be brought to Council for determination in August or September. (c) Report from Anne Levac, Planning Assistant, re: Encroachment onto unopened road allowance - Rattray (See By-law No. 41) (d)
Report from Anne Levac, Planning Assistant, re: Encroachment onto unopened road allowance - Swiderski (See By-law No. 42)
(e) Report from Anne Levac, Planning Assistant, re: Closing of Unopened Road Allowance (Knox/Malden) Resolution No.: 2012-25-03
Moved by CounciUor Robinson Seconded by Councillor Vandewal
Minutes of Council
4
July 3ri, 2012
THAT Council directs staff to proceed with the road closing process, based on the sale price of $2.41/sq ft for the portion being closed, less the area
incorporated within a 20 foot wide public right-of-way over the portion being transferred to Hope Knox and Kevan Maiden.
Carried.
(0
Report from Mark Segsworth, Public Works Manager, re: Proposed AllWay_Stop at the intersection ofWUUam and Church Streets in Sydenham (See By-law No. 43)
(g)
Report from Mark Segsworth, Public Works Manager, re: Operation and Maintenance of the Sydenham Water System Resolution No.: 2012-25-04
Moved by Councillor Vandewal Seconded by Councillor Robinson THAT the Township of South Frontenac enters into a contract with Utilities
Kingston for the Operation and Maintenance of the Sydenham Water System until December 31, 2014 as per the terms and conditions outlined in
the Sydenham Water Treatment Plant and Water Distribution System Services Proposal dated April 19, 2012.
And further;
THAT the Mayor and CAO be authorized to sign this contract on behalf of the Township of South Frontenac. Carried.
(h) Report from Mark Segsworth, Public Works Manager, re: Tender 2012-14 Screened Winter Sand Resolution No.: 2012-25-05
Moved by Councillor McPhail Seconded by Councillor Tinlin THAT Council approve the bid of K. Mulrooney Trucking for the supply of the Township’s winter sand in the amount, excluding HST, of $10.95/yd for the Bedford, $10.95/yd for the PiccadiUy, $11.40/yd for the Keeley and $ll.45/yd for the Portland Patrol Yards. Carried.
(i)
Report from Mark Segsworth, Public Works Manager, re: Township Entrance Signage Resolution No.: 2012-25-06
Moved by Councillor Tinlin
Seconded by Councillor McPhaiI
THAT Council approve design “B” for the Township Entrance Signage and authorize staff to proceed with the tender process. Carried.
(j)
Report from Wayne Orr, Chief Administrative Officer, re: Latimer Cemetery Expansion Resolution No.: 2012-25-07
Moved by Councillor Tinlin
Seconded by Councillor McPhail
Minutes of Council
5
July 3rd, 2012
THAT Council authorize the Mayor and CAO to execute the land purchase for the expansion of the Latimer Cemetery and complete the transaction as outlined.
Carried.
(k) Report from Wayne Orr, Chief Administrative Officer, re: Compensation Review
Resolution No.: 2012-25-08
Moved by Councillor McPhail Seconded by CounciUor Tinlm
THAT Council adopt the revised Pay Equity Plan for non-union staff, make pay equity adjustments where indicated, and implement a new non-union compensation grid effective July 1, 2012.
THAT Council implement taxable benefit calculations for personal use of vehicles effective September 1,2012. Carried.
a)
Report from Wayne Orr, CUef Administrative Officer, re: Authorization
to lease Old School House in Hartington to Portland and District Heritage Society
Resolution No.: 2012-25-09
Moved by Councillor Tinlin
Seconded by Councillor McPhaU
THAT Council authorize the Mayor and CAO to execute a lease with the Portland and District Heritage Society for the Old School House in Hartington. Carried.
(m) Report from Wayne Orr, Chief Administrative Officer, re: Support for non-township owned recreational facilities
Wayne Orr advised that it has been the practice of Storrington Recreation
to provide a donation to the owners of Ken Garrett Park to recognize that private owners are providing recreational facilities to the residents of the Township.
In another situation Portland Recreation has traditionally provided lawn cutting service (either through staff or contractor) for the ball field and
playground owned by the Verona Lions Club. The scope of this work has been under pressure to expand over the years.
The budgeted value of the donation in Storrington is $1000 per year. The value of the grass cutting in Portland is $3230.00 per year. Councillor McDougall read his letter in support of a request from the Verona Lions Club for an annual grant.
Discussion occurred regarding the proposal of a yearly grant in the amount of $5,000 from the Township of South Frontenac to the Lion’s Centre to cover the cost of cutting all of the grass at the Lion’s Centre, which the
Club would then donate back to the Township to cover the cost of the Township’s grass cutting contract each year.
Minutes of Council
6
July 3rd, 2012
The grant proposal was not supported by Council. Discussions regarding a lease agreement occurred as an alternative to a grant arrangement.
Following discussion. Council directed staff to assess this matter further and prepare a report to bring to Council.
(n) Report from Lindsay Mms, Planner, re: Request for the Township to
permit a Special Event Concert on Property at Part Lot 13, Concession VII, Storrington District, Vezeau
Resolution No.: 2012-25-10
Moved by Councillor Naish
Seconded by Deputy Mayor McDougall
THAT Council authorize an exemption under Section 4 of By-law 2001-67 to permit an outdoor festival concert event to take place on August 3 to 5, 2012, on property described as Part of lot 13, Concession VII, Storrington District, mumcipally known as 3060 Sydenham Road.
Carried.
- Committee Meeting Minutes (a)
Resolution No.: 2012-25-11
Moved by Deputy Mayor McDougaU Seconded by Councillor Naish .
THAT Council receives the Committee minutes of various Township Committees of Council as presented at the July 3rd, 2012 meeting: Loughborough District Parks & Recreation Committee Minutes, th May 28m, 2012
Carried.
- By-laws (a)
Resolution No.: 2012-25-12
Moved by Councillor Naish
Seconded by Deputy Mayor McDougall
THAT By-law 2012-41, being a By-law to aufhorize the encroachment of a dwelling and accessory structures on the unopened road allowance between Lot 13 and Lot 14, Concession 5, District of Portland be given a first and
second reading this 3rd day of July 2012.
Carried.
Resolution No.: 2012-25-13
Moved by Councillor York
Seconded by Councillor Stowe
THAT By-law 2012-41, being a By-law to authorize the encroachment of a dwelling and accessory structures on the unopened road allowance between Lot 13 and Lot 14, Concession 5, District of Portland be given a third and
final reading this 3rd day of July 2012.
Carried.
(b) Resolution No.: 2012-25-14
Moved by Councillor Stowe
Seconded by Councillor York
Minutes of Council
7
July 3ri 2012
By-law No. 2012-42, being a by-law to authorize the encroachment of a
dwelling, sewer pipe and discharge area on the unopened road allowance between Concession 13, Lot 11 and Concession 14, Lot II, District of
Bedford be given a first and second reading this 3rd day of July 2012.
Carried.
Resolution No.: 2012-25-15
Moved by Councillor York
Seconded by Councillor Stowe
By-law No. 2012-42, being a by-law to authorize the encroachment of a
dwelling, sewer pipe and discharge area on the unopened road allowance between Concession 13, Lot 11 and Concession 14, Lot II, District of Bedford be given a third and fmal reading this 3rd day of July 2012. Carried.
(c)
Resolution No.: 2012-25-16
Moved by Councillor Stowe
Seconded by Couucillor York
THAT By-law 2012-43, being a By-law to amend By-law 2000-01
WHEREAS By-law 2000-01 regulates the use of traffic, parking and stopping on highways and bridges under the jurisdiction of the Council of the Corporatiou of the Township of South Frontenac, pursuant to the Municipal Act, R.S.O. 1990, Ch. 45, as amended and the Municipal Act, 2001, Ch. 25, as amended; and
WHEREAS Council wishes to amend By-law 2000-01 for the purpose of creating an all-way stop intersection on certain roads under its jurisdiction,
be given first and second reading this 3rd day of July 2012.
Carried. Resolution No.: 2012-25-17
Moved by Councillor York
Seconded by Councillor Stowe
THAT By-law 2012-43, being a By-law to amend By-law 2000-01 WHEREAS By-law 2000-01 regulates the use of traffic, parking and stopping on highways and bridges under the jurisdiction of the Council of
the Corporation of the Township of South Frontenac, pursuant to the Municipal Act, R.S.O. 1990, Ch. 45, as amended and the Municipal Act, 2001, Ch. 25, as amended; and
WHEREAS Council wishes to amend By-law 2000-01 for the purpose of creating an all-way stop intersection on certain roads under its jurisdiction,
be given a third and final reading this 3rd day of July 2012.
Carried.
- Reports for Information
(a) Report from Mark Segsworth, Public Works Manager, re: MNR request for use of parking area at the Piccadilly Garage
- Information Items: nil
- New Business
Minutes of Council
8
July 3ri 2012
(a) Councillor Robinson advised that he has noticed green signs (public road)
underneath blue signs (private road) at public road intersections. Mark Segsworth asked that Councillor Robinson give him the names of the roads and intersections where he has seen the signs so that this can be investigated.
(b)
Councillor Robiuson asked how the clean out of the Pleasant Valley municipal dram is coming along. Wayne Orr provided an update advising
work is progressing. (c)
Councillor Stowe congratulated Councillor Vandcwal on the birth of his new grandson, Brooks.
- Closed Session (if requested) - nil
- Confirmatory By-law Resolution No: 2012-25-18
Moved by Councillor York
Seconded by Councillor Stowe
THAT By-law 2012-44, being a by-law to confirm generaUy previous actions of the Council of the Township of South Frontenac, be given first
and second reading this 3rd day of July 2012.
Carried. Resolution No: 2012-25-19
Moved by Councillor York
Seconded by Councillor Stowe
THAT By-law 2012-44, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given a third rd and final reading this 3ra day of July, 2012. Carried.
- Adjournment Resolution No. 2012-25-20
Moved by Councillor Stowe
Seconded by Councillor York rd
THAT the Council meeting of July 3ra, 2012 be adjourned at 8:42 p.m. Carried.
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