Body: Heritage Advisory Committee Type: Agenda Meeting: Committee Date: April 10, 2025 Collection: Council Agendas Municipality: South Frontenac
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Document Text
Township of South Frontenac Heritage Advisory Committee Meeting Agenda
TIME: DATE: PLACE:
3:00 PM, Thursday, April 10, 2025 Fire Station 8 - 4490 Battersea Road.
Call to Order
a)
Resolution
That the Heritage Advisory Committee meeting of April 10, 2025 be called to order at ___ p.m. 2.
Approval of the Agenda
a)
Resolution
That the agenda be approved, as presented. 3.
Confirmation of Minutes
a)
Resolution
3-5
That the minutes of the February 6, 2025 Heritage Advisory Committee meeting be approved. 4.
Disclosure of Pecuniary Interest
Delegations
Briefings
Business
a)
Planning Session – 2025 Heritage Event
6-8
This Report is for information purposes only. b)
Letter to Heritage Property Owners
c)
Update and Next Steps - Walking Tours (Sydenham and Verona)
Motions
Notices of Motion
Correspondence
Date of Next Meeting
a)
The next meeting of the Heritage Advisory Committee is on June 26, 2025.
Adjournment
a)
Resolution
9
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That the Heritage Advisory Committee meeting of April 10, 2025 be adjourned at ___ p.m.
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Minutes of Heritage Advisory Committee February, 6, 2025
TOWNSHIP OF SOUTH FRONTENAC Heritage Advisory Committee Meeting Minutes Meeting # Time: 3:00 PM Location: Virtual Via Zoom Present: Michael Gemmell (arrived at 3:20 p.m.), Wilma Kenny, John McDougall, Michael Payne, Councillor Scott Trueman Staff: James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright Director of Development Services
1
Call to Order
2
Approval of the Agenda
a)
Resolution Resolution No. 02 Moved by Wilma Kenny Seconded by John McDougall That the agenda be amended to include an update from the Deputy Clerk regarding insurance rates for rural designated properties and as amended, be approved. Carried
3
Confirmation of Minutes
a)
Resolution Resolution No. 03 Moved by Councillor Trueman Seconded by Wilma Kenny That the minutes of the November 14, 2025 Heritage Advisory Committee meeting be approved. Carried
4
Disclosure of Pecuniary Interest
a)
There were none.
5
Delegations
a)
There were none.
6
Briefings
a)
There were none.
7
Business
a)
Inventory Project - Progress Update Michael Payne, Chair, provided a brief update regarding the inventory project.
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Minutes of Heritage Advisory Committee February, 6, 2025 It was noted that the inventory project would be handled by the new Planner. Brad Wright was present and spoke to the recruitment timelines to backfill the vacant position. The Committee identified that the next steps are to share the inventory list with members who requested access and that staff would consider ways to compile and share digital information as work on the inventory progresses. b)
Verona Walking Tour - proposed draft John McDougall provided an overview of the content within the Verona Walking Tour document. He noted hard copies of the document have been made and shared with interested residents, and that there are updated versions with new pictures. Wilma Kenny identified that the online walking tour would require the information on the document to be narrowed down so that it is presented in smaller and more digestible pieces. The Committee shared examples of other walking tour and historical content that may be useful as reference material. As next steps, it was established that Heather Woodland would meet with John McDougall to establish the content for the walking tour. Heather Woodland committed to meeting with the Communications and GIS teams to discuss the possibility of refreshing the Sydenham content and creating the Verona content so that they are consistent. The results of these discussions will be brought back to the Committee at the next meeting to receive direction to take to Council for final approval.
c)
Heritage Event Planning The Committee shared ideas for potential speakers, timelines, content and venues. It was decided that Heather Woodland would bring a report back to the next meeting which outlines these ideas and creates a draft framework of the event for the Committee’s endorsement, and which will be taken to Council for final approval.
d)
De-designation Process Discussion Michael Payne introduced the topic and the rationale for the discussion. Brad Wright provided a brief overview of the de-designation process for the Committee’s awareness. Following a brief conversation regarding the importance of preserving the heritage attributes of designated properties, the Committee requested that staff send out letters to remind designated heritage property owners of the heritage property grant funding available to them for restorations and renovations.
e)
Update regarding insurance rates for rural properties Heather Woodland provided a brief update regarding the articles in the Whig Standard covering the impacts of heritage designations on agricultural properties for the Committee’s awareness. Heather Woodland explained that the City of Kingston is working with insurance companies to understand these impacts so that they can report back to Kingston City Council, and that this report would be shared with the Committee once it is released.
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Minutes of Heritage Advisory Committee February, 6, 2025 8 a)
9 a)
10 a)
11 a)
Motions There were none. Notices of Motion There were none. Correspondence There were none. Questions of Clarity (from the public on outcome of agenda items) Not applicable.
12
Date of Next Meeting
a)
The date of the next Heritage Advisory Committee meeting: March 27, 2025
13
Adjournment
a)
Resolution Resolution No. 04 Moved by John McDougall Seconded by Michael Gemmell That the Heritage Advisory Committee meeting of February 6, 2025 be adjourned at 4:06 p.m. Carried
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To:
Heritage Advisory Committee
From:
Office of the Clerk
Date of Meeting:
Thursday, April 10, 2025
Subject:
Planning Session – 2025 Heritage Event
Report Number:
2025-01
Summary The purpose of this report is to provide a draft framework for a proposed event which is to help raise the profile of heritage in the Township of South Frontenac. Recommendation This Report is for information purposes only. Background At its meeting on November 14, 2024, the Heritage Advisory Committee met to discuss potential initiatives with a goal to raise the profile of and create a positive relationship with built heritage in the Township. As a starting point, it was suggested that an event be held with the support of Township staff that would bring community members together to celebrate the history of the Districts. The Committee members continued this discussion at their meeting on February 6, 2025 and it was decided that staff would compile the shared suggestions and provide a framework for the event for the Committee to review and finalize at their next meeting. Discussion/Analysis As part of the discussions regarding the proposed event, it was suggested that the event be modelled from an existing annual forum hosted by the Lake Ecosystem Advisory Committee, which uses staff support and Township facilities to host an event that discusses relevant topics and themes. With that in mind, this report provides a draft framework that incorporates the suggestions that have already been shared and additional ideas for consideration. Staff welcome additional input from the Committee on the categories below and any additional ideas for the event. Topics & Themes: • • •
Built heritage in rural communities District-specific history and heritage Industry (mills, agriculture, mining, etc) www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
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Township of South Frontenac Staff Report Number: 2025-01
•
Notable families/historical figures
Location: • •
South Frontenac Museum Township facility
Invitations: • • •
Open invitation to the community, shared on Township channels Targeted invitation to heritage community advocates and professionals RSVP required based on the limited space available
Potential Speakers: • •
Dr. John Gray regarding the Bedford Mills sawmill Ron Sleeth regarding the Storrington District
Event Timing: • •
Fall 2025 Event to dovetail with the possible release of the walking tours
Additional Details to confirm: • • • •
Small reception following the speakers Duration of the event Other ideas for speakers/presentations Role of MC/Host of the event
Next steps: Following final input from Committee members, staff will prepare a report to Council to inform them of the event and ongoing Committee initiatives. Financial Implications Not applicable. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •
Pillars: Choose an item. Action Item (If Applicable): Insert Text
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
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Township of South Frontenac Staff Report Number: 2025-01
and/or impacts the Township’s resilience to climate change. Notice/Consultation Not applicable. Attachments Not applicable. Approvals Prepared By: Heather Woodland, Deputy Clerk Submitted By:
James Thompson, Clerk Approved By:
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
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Office of the Clerk 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 hwoodland@southfrontenac.net Re: Heritage Grant Program Dear Property Owner, This letter is being sent to Designated Heritage Property owners in the Township of South Frontenac as a reminder of the Heritage Grant Program. The Heritage Grant Program was adopted in 2022 and its purpose is to encourage and assist property owners with the maintenance, conservation, restoration and care of designated heritage properties. If you are planning a project to conserve, reconstruct or restore any elements that are identified as heritage attributes in the designation by-law, you may be eligible to receive grant funding. The enclosed policy provides information as to what projects are eligible, the amount of grant assistance available, the application process, and other important information regarding the program including the application form. We encourage you to read through the policy and reach out to Noah Perron, Planner, at nperron@southfrontenac.net with any questions you might have about the grant program. We look forward to hearing from you and working with you. Heather Woodland, Deputy Clerk Township of South Frontenac p: 613-376-3027 e: hwoodland@southfrontenac.net a: 4432 George St., Box 100, Sydenham, ON www.southfrontenac.net
/encl.
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