Body: Recreation and Leisure Advisory Committee Type: Agenda Meeting: Committee Date: May 22, 2025 Collection: Council Agendas Municipality: South Frontenac
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Document Text
Township of South Frontenac Recreation & Leisure Services Advisory Committee Meeting Agenda TIME: DATE: PLACE:
6:00 PM, Thursday, May 22, 2025 3910 Battersea Road/Virtual Via Zoom .
Call to Order
a)
Resolution
That the Recreation and Leisure Services Advisory Committee of May 22, 2025 be called to order at ___ p.m. 2.
Approval of the Agenda
a)
Resolution
That the agenda be approved, as presented. 3.
Confirmation of Minutes
a)
Resolution
3-6
That the minutes of the February 27, 2025 Recreation and Leisure Services Advisory Committee meeting be approved. 4.
Disclosure of Pecuniary Interest
Delegations
Briefings
Business
a)
Quarterly Event Update Report
7-9
This Report is for information purposes only. b)
June is Recreation and Parks Month
10 - 12
This Report is for information purposes only. c)
Community Event Review
13 - 21
That the Recreation and Leisure Services Committee endorse the continuation of the existing municipally led programs and event offerings within existing capacity. Or That the Recreation and Leisure Services Committee direct staff to explore changes to the existing municipally led program and event offerings for 2026, without introducing additional events or programs.
Page 1 of 21
8.
Motions
Notices of Motions
Correspondence
Questions of Clarity (from the public on outcome of agenda items)
Date of Next Meeting
a)
The next Recreation and Leisure Services Advisory Committee meeting - August 28, 2025
Adjournment
a)
Resolution
That the Recreation and Leisure Services Advisory Committee meeting of May 22, 2025 be adjourned at ___ p.m.
Page 2 of 21
Minutes of Recreation & Leisure Services Advisory Committee February, 27, 2025
Township of South Frontenac Recreation & Leisure Services Advisory Committee Meeting Minutes Meeting # Time:6:00p.m Location: 3910 Battersea Road/Virtual Present: Councillor Ray Leonard, , Shane Peters (attended virtually), Councillor Norm Roberts, Paul Wash, Marie Wilkins, Holly Wilson & Michele Zigman Absent: Karl Hammer, Marc Goudie, Paige Moreland Staff: Amanda Pantrey - Program, Events & Education Coordinator, Heather Woodland - Deputy Clerk 1
Call to Order
2
Election of Officers
a)
Chairperson - Nominations and Election Resolution No. 02 Moved by Paul Wash Seconded by Councillor Leonard That Holly Wilson be appointed as Chair of the Recreation and Leisure Services Advisory Committee. Carried
b)
Vice-Chairperson - Nominations and Election Resolution No. 03 Moved by Councillor Leonard Seconded by Shane Peters That Marie Wilkins be appointed as the Vice Chair of the Recreation and Leisure Services Advisory Committee. Carried
3
Approval of the Agenda
a)
Resolution Resolution No. 04 Moved by Paul Wash Seconded by Norm Roberts That the agenda be approved, as presented. Carried
4
Confirmation of Minutes
a)
Resolution Resolution No. 05 Moved by Marie Wilkins Seconded by Michele Zigman
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Minutes of Recreation & Leisure Services Advisory Committee February, 27, 2025 That the minutes of the November 28, 2024 Recreation and Leisure Services Advisory Committee meeting be approved. Carried 5
Disclosure of Pecuniary Interest
a)
There were none.
6
Delegations
a)
There were none.
7
Briefings
a)
There were none.
8
Business
a)
Quarterly Event Report Amanda Pantrey provided an overview of the report and statistics with respect to the recent Township events.
b)
Recreation Service Fee and Facility Allocation Project Update Amanda Pantrey provided an update regarding the implementation of the service fee allocation project and thanked the Committee for their work and support of the initiative. In response to a question from Holly Wilson regarding communications, Amanda Pantrey clarified how the project is being communicated directly to the user groups.
c)
Summer Program Registration Fees and Model Update Amanda Pantrey provided an overview of the implementation of the summer program registration fees. In response to a question from Holly Wilson regarding notice for the public meeting, Councillor Roberts provided clarification and additional details on the Township’s notice policy and requirements.
9
Motions
a)
Motion regarding South Frontenac Township Events Holly Wilson opened up the floor to questions from the Committee. Shane Peters asked if the timelines identified in the motion were feasible for staff and Amanda Pantrey confirmed. There was a discussion regarding the request to report on all events happening within the Township and the feasibility for staff to be able to report on events outside of their purview. It was suggested that staff may be able to leverage community calendars and that the intention of the motion is to only identify the events of which staff are aware. Marie Wilkins assumed the position of Chair. Holly Wilson commented that the motion was brought forward in recognition of the great job staff are doing with Township events, and that is prompted by the positive response received by the public and the sense of community that the events create.
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Minutes of Recreation & Leisure Services Advisory Committee February, 27, 2025 Paul Wash reiterated Holly Wilson’s comments and added that the events have created a strong sense of community pride. Holly Wilson resumed the position of Chair. Resolution No. 06 Moved by Holly Wilson Seconded by Paul Wash WHEREAS South Frontenac staff have done an incredible job planning, coordinating and executing community events throughout the year that draw in residents from across South Frontenac and adjacent communities, and WHEREAS these public events foster a greater sense of community engagement and involvement by all those who attend, volunteer and participate, and WHEREAS the demographic of South Frontenac continues to grow with more people looking to connect with the community through a variety of public recreation event opportunities, and WHEREAS these community events positively contribute to economic development in South Frontenac through visitor spending, job creation, business networking, and promoting South Frontenac as a tourism destination, and WHEREAS planning and executing community events requires a significant amount of work for staff throughout the year including but not limited to fostering partnerships, coordinating volunteers, securing vendors, etc; THEREFORE IT BE RESOLVED THAT the South Frontenac Recreation and Leisure Services Committee recommend to Council that staff be directed to review all events led by and scheduled in South Frontenac for 2025 to assess their effectiveness and determine if any new ones could be included, for example movies in park in Battersea, Sydenham and Harrowsmith, and THAT the Recreation and Leisure Services staff report back to the next South Frontenac Recreation and Leisure Services Advisory Committee meeting with any event recommendations and resource impacts for the committee’s consideration, and THAT the report includes South Frontenac’s annual event roster with an estimate on the ideal number of events the Township can do with the current staff resources and what, if any additional staff resources would be required for the Township to consider new events. Carried 10
Notices of Motions
a)
There were none.
11
Correspondence
a)
There were none.
12
Questions of Clarity (from the public on outcome of agenda items)
a)
There were none.
13
Date of Next Meeting
Page Page53ofof21 4
Minutes of Recreation & Leisure Services Advisory Committee February, 27, 2025 a)
The next Recreation and Leisure Services Advisory Committee - May 22, 2025.
14
Adjournment
a)
Resolution Resolution No. 07 Moved by Paul Wash Seconded by Marie Wilkins That the Recreation and Leisure Services Advisory Committee be adjourned at 6:30 p.m. Carried
Page Page64ofof21 4
To:
Recreation & Leisure Services Advisory Committee
From:
Director, Public Services
Date of Meeting:
Thursday, May 22, 2025
Subject:
Quarterly Event Update
Report Number:
2025-004
Summary This report serves to update the Recreation and Leisure Services Advisory Committee on the second quarter municipal and municipally supported events. Recommendation This Report is for information purposes only. Background There are several second quarter municipal and municipally supported community events for this committee to be aware of and updated on. This includes direct municipal events and municipally supported community events. Discussion/Analysis Staff would like to extend sincere appreciation to the Committee and Members of Council who contributed to making these events successful. Touch the Truck – This annual event was held in conjunction with Emergency Preparedness Week on May 7th from 4pm – 7pm at The Point Park. The South Frontenac Public Services team along with Frontenac OPP, South Frontenac Fire and Rescue, and several other service providers attended the event with equipment and education displays. The turn out was great with approximately 1,100 people in attendance. There was over $2,017 raised at the community BBQ, and food was raised for SFCSC foodbank. The Point Park served as a great venue once again this year, with many families complementing the equipment display and accessibility of the event. Frontenac Farmers Market (municipally supported) – The Farmers Market has officially reopened the season and launched with a kickoff event on May 9th with a special event. The market will run weekly on Fridays from 3pm – 7pm until the end of October. There are several special market days planned throughout the season that will feature added value experiences such as live music, a beer garden, food vendors, and kids activities. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 7 of 21
Township of South Frontenac Staff Report – 2025-004
Summer Kickoff Music Festival – This event is set to take place on May 24th from 2pm – 9pm at Centennial Park in Harrowsmith. There will be a kids zone for the duration of the event, over 21 food and drink vendors, and artisan vendors to shop at. This event has been sponsored by 9 local businesses. Beats by the Beach – The first session of the summer series is set to take place on June 21st at McMullen Beach in Verona from 1pm – 3pm. This event is a special feature in celebration of June is Recreation and Parks Month (JRPM). There are two other Beats by the Beach events planned for July 19th and August 16th. All events will feature live music from local performers. Financial Implications None. Relationship to Strategic Plans ☐ Not applicable to this report. ☐ This initiative is supported by the following guiding principles of the 2023-2026 Strategic Plan. • •
Priority: Choose an item. Action Item (If Applicable): Insert Text
Climate Considerations ☐ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation None. Attachments None. Approvals Prepared By: Amanda Pantrey, Recreation Coordinator Submitted By:
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 8 of 21
Township of South Frontenac Staff Report – 2025-004
Tim Laprade, Manager of Recreation and Facilities Approved By:
Kyle Bolton, Director of Public Services
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 9 of 21
To:
Recreation & Leisure Services Advisory Committee
From:
Director, Public Services
Date of Meeting:
Thursday, May 22, 2025
Subject:
June is Recreation and Parks Month
Report Number:
2025-005
Summary This report serves to inform the committee of the staff recommendation to Council to declare June as Recreation and Parks Month at the May 20th, 2025, meeting. Recommendation This Report is for information purposes only. Background At the regular Council Meeting of May 20th, 2025, staff reported to Council on the June is Recreation and Parks Month movement and recommended a declaration in support of the initiative. Discussion/Analysis June is Recreation and Park Month (JRPM) is a movement that promotes the benefits of recreation and parks for physical, social, and environmental health. The movement is an advocacy and awareness initiative supported by Canadian Parks and Recreation Association (CPRA), Parks and Recreation Ontario (PRO), and the South Eastern Ontario Parks and Recreation Association (SEOPRA). Communities across Ontario and Canada have embraced JRPM as a way to promote local programs and events, parks, and facilities that are available for all citizens to enjoy. A declaration from Council in support of June as Recreation and Parks Month demonstrates South Frontenac’s ongoing commitment to delivering high quality recreation facilities and programming. In addition to Council declarations in celebration of JRPM, SEOPRA is organizing a regional celebratory cornhole competition between the municipal elected officials, staff, and community members taking place throughout the month of June. South Frontenac’s event will coincide with the Beats by the Beach event taking place on June 21st at McMullen Beach in Verona from 1pm – 3pm. In addition to the live local music, staff will be www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 10 of 21
Township of South Frontenac Staff Report -2025-005
coordinating the cornhole competition and other activities promoting and celebrating the various uses of our parks. Finally, staff are also coordinating a community education/ social media campaign highlighting and celebration South Frontenac’s parks and green space inventory throughout the month of June using the toolkit provided by Parks and Recreation Ontario. Financial Implications None. Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following guiding principles of the 2023-2026 Strategic Plan. •
Priority: Collaboration
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation South Eastern Ontario Parks and Recreation Association Attachments None. Approvals Prepared By: Amanda Pantrey, Recreation Coordinator
Submitted By:
Tim Laprade, Manager of Recreation and Facilities www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 11 of 21
Township of South Frontenac Staff Report -2025-005
Approved By:
Kyle Bolton, Director of Public Services
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 12 of 21
To:
Recreation & Leisure Services Advisory Committee
From:
Director, Public Services
Date of Meeting:
Thursday, May 22, 2025
Subject:
Community Event Review
Report Number:
2025-006
Summary This report is in response to the motion passed by this committee at the February 27th Recreation and Leisure Services Committee meeting requesting a review of community events and potential resource impacts of adding additional events. Recommendation That the Recreation and Leisure Services Committee endorse the continuation of the existing municipally led programs and event offerings within existing capacity. Or That the Recreation and Leisure Services Committee direct staff to explore changes to the existing municipally led program and event offerings for 2026, without introducing additional events or programs. Background This committee passed the motion presented in Exhibit A. Following the motion, staff completed a thorough review of community events and classified them. The Recreation and Community Services Guide, Community Events Calendar, and social media were used as resources in the inventory creation. The events have been categorized by their general target audience, cost for participants, and were listed in chronological order to determine if there are any seasonal gaps in programming. Discussion/Analysis Staff identified 102 events in 2025, of which South Frontenac directly hosts 11 of them. A quick snapshot shows the following:
Target audience – 23 general events, 39 events geared towards adults, 24 geared toward family/ general, 14 for older adults specifically, 2 other events. Cost for participation/ admission – 8 events are admission by donation, 38 are free, 44 have a fee, and 12 have a fee but they are low cost. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 13 of 21
Township of South Frontenac Staff Report – 2025-006
The inventory revealed that South Frontenac has a vibrant event roster throughout the year. However, the largest gap in programming appears to be for families in March and April. Developing programming over March break and the Easter long weekend may be the most opportunistic and be most valuable for the community. Older adults and general programs are well served in the community, mostly by civic clubs and the Grace Centre. Municipal led events generally take about 140 – 160 hours of staff time to develop and implement. Staff work on average 1,540 – 1,760 hours per year on events out of an available 2,080 working hours. The Recreation and Events Coordinator’s portfolio also includes the Swim Lesson and Day Camp Program, seasonal booking implementation, special projects, and other duties as assigned. Therefore, adding additional events with the current staffing levels and resources is not recommended. Financial Implications None. Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following guiding principles of the 2023-2026 Strategic Plan. •
Priority: Choose an item.
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation None. Attachments Exhibit A – Motion regarding Township of South Frontenac Events. Exhibit B – Event Inventory. Approvals Prepared By: Amanda Pantrey, Recreation Coordinator Submitted By:
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 14 of 21
Township of South Frontenac Staff Report – 2025-006
Tim Laprade, Manager of Recreation and Facilities Approved By:
Kyle Bolton, Director of Public Services
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 15 of 21
Office of the Clerk 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 hwoodland@southfrontenac.net Memo: Motion from Advisory Committee regarding Township of South Frontenac Events At the Township of South Frontenac meeting of Council held on March 11, 2025, the following resolution was approved: “WHEREAS South Frontenac staff have done an incredible job planning, coordinating and executing community events throughout the year that draw in residents from across South Frontenac and adjacent communities, and WHEREAS these public events foster a greater sense of community engagement and involvement by all those who attend, volunteer and participate, and WHEREAS the demographic of South Frontenac continues to grow with more people looking to connect with the community through a variety of public recreation event opportunities, and WHEREAS these community events positively contribute to economic development in South Frontenac through visitor spending, job creation, business networking, and promoting South Frontenac as a tourism destination, and WHEREAS planning and executing community events requires a significant amount of work for staff throughout the year including but not limited to fostering partnerships, coordinating volunteers, securing vendors, etc; THEREFORE IT BE RESOLVED THAT staff be directed to review all events led by and scheduled in South Frontenac for 2025 to assess their effectiveness and determine if any new ones could be included, for example movies in park in Battersea, Sydenham and Harrowsmith, and THAT the Recreation and Leisure Services staff report back to the next South Frontenac Recreation and Leisure Services Advisory Committee meeting with any event recommendations and resource impacts for the committee’s consideration, and THAT the report includes South Frontenac’s annual event roster with an estimate on the ideal number of events the Township can do with the current staff resources and what, if any additional staff resources would be required for the Township to consider new events.” Should you have any questions please do not hesitate to reach out to me. Thank you.
Page 16 of 21
Office of the Clerk 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 hwoodland@southfrontenac.net Heather Woodland, Deputy Clerk Township of South Frontenac p: +613-376-3027 e: hwoodland@southfrontenac.net a: 4432 George St., Box 100, Sydenham, ON www.southfrontenac.net
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Page 18 of 21
Orange indicates South Frontenac event Name Community Breakfast Community Breakfast Community Breakfast Winter Forest Bathing in Frontenac SFSC Euchre Tourney Community Breakfast Snow Social Euchre & Chili Radio Bingo Bob’s Breakfast Buffet Radio Bingo Radio Bingo Chicken & Biscuits SFSC Euchre Tourney Winter Forest Bathing in Frontenac Family Day Radio Bingo Euchre & Chili Radio Bingo Radio Bingo KFPL Puppet Tour Radio Bingo Euchre Nights Radio Bingo Butter Tart Shoot Inverary United Church Flea Market Ladies Auxiliary Hot Breakfast Buffet Storington Lions Pop Can Drive Winter Forest Bathing in Frontenac Radio Bingo Darts Night
Date
Target Audience 4-Jan General 11-Jan General 18-Jan General 19-Jan Adult 25-Jan Adult 25-Jan General 25-Jan Family 26-Jan Adult 30-Jan Adult 1-Feb Family, General 6-Feb Adult 13-Feb Adult 15-Feb General 15-Feb Adult 16-Feb Adult 17-Feb Family 20-Feb Adult 23-Feb Adult 27-Feb Adult 6-Mar Adult 12-Mar Family 13-Mar Adult 19-Mar Adult 20-Mar Adult 22-Mar Adult 22-Mar General 23-Mar Family, General 23-Mar General 23-Mar Adult 27-Mar Adult 28-Mar Adult
Free? By donation By donation By donation NO NO By donation YES NO NO NO NO NO NO NO NO YES NO NO NO NO YES NO NO NO NO YES NO By donation NO NO NO
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Euchre Nights Radio Bingo Yoga Radio Bingo Dart Night The Village Blacksmith Presentation at Musuem Live Music at Branch 496 Live Music at Branch 496 Jam Session Euchre Nights Radio Bingo Yoga Radio Bingo Darts Night Euchre Nights Advance Care Planning Workshop Radio Bingo Gerald Ball Memorial Park Vendor Sale Trinity Quilt Show & Luncheon Yoga Lunch & Learn Touch the Truck Grace Community Garden Work Bee Farmer’s Market Opening Inverary Spring Market Storington Lions High Tea For The Love of Song Mother’s Day Breakfast Buffet Lunch & Learn Magnetic Marketing Workshop Jam Session Yoga KFPL Seedling Swap
2-Apr Adult 3-Apr Adult 7-Apr Older Adult 10-Apr Adult 11-Apr Adult 12-Apr Adult 12-Apr Adult 13-Apr Adult 16-Apr General 16-Apr Adult 17-Apr Adult 21-Apr Older Adult 24-Apr Adult 25-Apr Adult 30-Apr Adult 1-May Older Adult 1-May Adult 3-May General 3-May Older Adult 5-May Older Adult 5-May Older Adult 7-May Family 8-May Older Adult 9-May General 10-May Family, General 10-May Older Adult 10-May General 11-May Family 12-May Older Adult 13-May Buisness Owners 14-May Adult 19-May Older Adult 24-May Adult
NO NO NO (low cost) NO NO YES NO NO NO (low cost) NO NO NO (low cost) NO NO NO YES NO YES NO NO (low cost) NO (low cost) YES YES YES YES NO By donation NO NO (low cost) NO NO NO (low cost) NO
Page 20 of 21
Summer Kickoff Music Festival Painting Workshop Agility Championships PCPS Bottle Drive Community Spaghetti Dinner Agility Championships Yoga Diners Lunch Club KFPL Foraging Walk Treasures in the Attic Yoga Beats By The Beach Seniors and Law Enforcement Together Frontenac Farmer’s Market Canada Day Yoga Canada Day Movie Night in the Park Lakes and Trails Festival Fantasy in The Forest Art Show Fantasy in The Forest Art Show Beats By The Beach KFPL Foraging Walk Movie Night in the Park Boot ’n Bonnet British Car Day KFPL Puppet Show Tour Beats By The Beach Storytime on a School Bus with KFPL KFPL Foraging Walk Gear Up for Greatness B&B Memorial Show and Shine Garlic Festival Open Farms Verona Car Show
24-May Family, General 28-May Older Adult May 30-31 General 31-May General 31-May General 1-Jun General 2-Jun Older Adult 5-Jun Adult 9-Jun Adult 14-Jun Adult 16-Jun Older Adult 21-Jun Family, General 27-Jun General 27-Jun General 30-Jun Older Adult 1-Jul Family, General 4-Jul Family, General 12-Jul Family, General 19-Jul Family, General 20-Jul Family, General 20-Jul Family, General 22-Jul Adult 8-Aug Family, General 10-Aug General 13-Aug Family 16-Aug Family, General 18-Aug Family 19-Aug Adult 30-Aug Family 30-Aug General 30-Aug General Sep 5-7 General 13-Sep Family, General
YES NO (low cost) YES By donation NO NO NO (low cost) NO (low cost) YES YES NO (low cost) YES YES YES NO (low cost) YES YES YES YES YES YES YES YES YES YES YES NO YES By donation YES YES YES YES
Inverary Fall Market Battersea Pumpkin Festival Frontenac Farmer’s Market Oktoberfest Harvest Party Volunteer Appreciation Luncheon Holiday Farmer’s Market
27-Sep Family, General 4-Oct Family 10-Oct Family, General 22-Nov Volunteers 10-Dec General
YES NO YES YES (must RSVP) YES
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