Body: Council Type: Minutes Meeting: Committee Date: May 23, 2024 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Recreation & Leisure Services Advisory Committee May, 23, 2024
Township of South Frontenac Recreation & Leisure Services Advisory Committee Meeting Minutes Meeting # 02 Time:6:00p.m Location: Council Chamber/Virtual Present: Councillor Ray Leonard, Shane Peters, Councillor Norm Roberts, Paul Wash, Marie Wilkins, Holly Wilson & Michele Zigman. Absent: Marc Goudie, Karl Hammer & Paige Moreland Staff: Kyle Bolton - Director of Public Services, Tim Laprade - Recreation and Facilities Manager, Amanda Pantrey - Program, Events & Education Coordinator & Michelle Hannah - Deputy Clerk 1 Call to Order 2
Approval of the Agenda
a)
Resolution Resolution No. 2024:02:02 Moved by Paul Wash Seconded by Norm Roberts That the Agenda be approved as presented. Carried
3
Confirmation of Minutes
a)
Resolution Resolution No. 2024:02:03 Moved by Shane Peters Seconded by Marie Wilkins That the minutes from February 29, 2024 be approved. Carried
4 a)
5 a)
Disclosure of Pecuniary Interest None was declared Delegations There were none.
6
Briefings
a)
Representatives from Sierra Planning and Management will be present to speak to Business item a)
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Business
a)
Recreation Service Fee & Facility Allocation Policy Tim provided an overview of the process that took place throughout growing
Minutes of Recreation & Leisure Services Advisory Committee May, 23, 2024 the plan. He spoke to engagement and shared that staff will provide more opportunities for engagement before the matter goes to Council. John Hack provided an overview of the presentation, which is attached to the Agenda as item a7. A). Councillor Roberts noted that he has a lot of questions that will be asked, but he will save them for later. Shane Peters inquired what are the historic agreements. Tim Laprade advised that there are a lot of agreements historically put in place to recognize the maintenance that the user groups were completing or supplies and equipment that they provided and let other groups use as well. The agreements were historically put in place to be mindful of the costs that they have put in for maintenance and supplies, and for that reason their fees are waived. Tim noted that the Township has changed operationally, and there is more budget for maintenance and equipment which places less burden on the user groups to provide these. Holly Wilson asked if there was consideration given for each user groups ability to pay user fees. John Hack stated that they did not take each user groups ability to pay fees into consideration because it is too much to do in one study. He noted that he provided his opinion that you need to take on what you can to ensure they pay. He also shared that the amount people can pay is subjective, their goal was to establish, in principle, that everyone pays and that is the recommendation that they have provided. Holly inquired if the historic agreements will be woven in / grandfathered in and what will the process be for that. Tim advised that there will need to be discussions with Council regarding this matter. He noted that some of the agreements have expired and some have changed due to the changes in the municipality for maintenance and equipment. He added that all user groups agreements need to be looked at. In response to a question, Tim noted that it is a mix with the user groups that do or do not charge fees. John shared that there needs to be a relationship between the agreements and the fee schedule. Indoor and outdoor facilities all cost money to run and maintain, and it must be recognized that those costs are going to go up in the future. Holly clarified that this meeting is not a public meeting, and there were no registered delegations for the meeting. The Committee would need to bring a motion to waive the rules of the Committee By-law to allow for the public to speak. b)
Staff Verbal Report Regarding Events Amanda provided an overview of the events that have taken place since the last meeting and shared that the Summer KickOff Music Festival is set for May 25th from 4:00p.m. - 10:00 p.m.
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Motions
a)
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Minutes of Recreation & Leisure Services Advisory Committee May, 23, 2024 There were none. 9 a)
10 a)
11 a)
Notices of Motions There were none. Correspondence There was none. Questions of Clarity (from the public on outcome of agenda items) There were none.
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Date of Next Meeting
a)
The next meeting is schedule for August 22, 2024
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Adjournment
a)
Resolution Resolution No. 2024:02:04 Moved by Paul Wash Seconded by Shane Peters That the Recreation and Leisure Services Advisory Committee meeting be adjourned at 7:05 p.m. Carried
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