Body: Recreation and Leisure Advisory Committee Type: Agenda Meeting: Committee Date: August 24, 2023 Collection: Council Agendas Municipality: South Frontenac
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Document Text
Township of South Frontenac Recreation & Leisure Services Advisory Committee Meeting Agenda TIME: DATE: PLACE:
6:00 PM, Thursday, August 24, 2023 Council Chambers/Virtual Via Zoom .
Call to Order
a)
That the August 24, 2023 Recreation & Leisure Services Advisory Committee meeting be called to order at ____________ p.m.
Approval of the Agenda
a)
That the Agenda for the August 24, 2023 Recreation & Leisure Services Advisory Committee be approved as presented.
Confirmation of Minutes
a)
That the May 25, 2023 Minutes of the Recreation & Leisure Services Advisory Committee be approved as presented.
Disclosure of Pecuniary Interest
Delegations
Briefings
Business
a)
2023 Recreation Capital Project Updates
7 - 10
b)
2024 Budget Process and Recreation, Parks, Leisure Master Plan
11 - 13
c)
Comparative Report for Municipal Program Registration Formats
14 - 16
d)
Municipal and Municipally Supported Event Updates for Late Q2 and Q3
17 - 20
e)
Recreation Service Fee & Facility Allocation Project Update
21 - 23
f)
Summer Program Updates
24 - 29
g)
The Point Park Beach Closures and Recommendations for a Goose & Seagull Deterrent Strategy for 2024
30 - 34
h)
Information Item with respect to a Notice of Motion served by Councillor Morey RE: Accessibility - Recreation Council Report attached
35 - 36
Motions
3-6
Page 1 of 36
9.
Notices of Motions
Correspondence
Questions of Clarity (from the public on outcome of agenda items)
Date of Next Meeting
a)
The date of the next Recreation & Leisure Services Advisory Committee meeting is scheduled for November 23, 2023
Adjournment
a)
That the Recreation & Leisure Services Advisory Committee meeting be adjourned at ______________ p.m.
Page 2 of 36
Minutes of Recreation & Leisure Services Advisory Committee May, 25, 2023
Township of South Frontenac Recreation & Leisure Services Advisory Committee Meeting Minutes Meeting # 02 Time: 6:00 p.m. Location: Council Chamber/Virtual Present: Karl Hammer; Chair, Councillor Leonard, Paige Moreland, Shane Peters (arrived at 6:20), Councillor Roberts, Paul Wash, Marie Wilkins, Holly Wilson & Michele Zigman. Absent: Mark Goudie Staff: Amanda Pantrey - Program, Events & Education Coordinator, James Thompson, Clerk & Michelle Hannah - Deputy Clerk 1
Call to Order
a)
Resolution Resolution No. 01 Moved by Holly Wilson Seconded by Paul Wash
2
That the Recreation and Leisure Services Committee meeting for May 25, 2023 be called to order at 6:01 p.m. Carried Approval of the Agenda
a)
Resolution Resolution No. 02 Moved by Marie Wilkins Seconded by Holly Wilson That the Agenda be approved, as presented. Carried
3
Confirmation of Minutes
a)
Resolution Resolution No. 03 Moved by Councillor Leonard Seconded by Paul Wash That the Minutes of the March 2, 2023 Recreation and Leisure Advisory Committee be approved. Carried
4
Disclosure of Pecuniary Interest
a)
There were none.
Page 3 of 36
Minutes of Recreation & Leisure Services Advisory Committee May, 25, 2023 5
Delegations
a)
There were none.
6
Briefings
a)
Jon Hack, Serria Planning & Management was present to speak to the Committee regarding the Recreation Services Fee & Facility Allocation Project. Jon Hack provided the Committee with an overview of the following documents: https://engagefrontenac.ca/recreation-fee-and-facility-study In response to a question from Paul Wash regarding Township residents versus non-residents use of facilities, Jon Hack advised that having resident versus non-resident fees can be complicated and noted that it is anticipated that the plan will provide is a user fee for the time the facility is used. In response to a question from Holly Wilson regarding how the user fees will be communicated to the public, Jon Hack responded that there will be a public process, a public stakeholder meeting in addition to the survey. Councillor Roberts advised that historically Council will advise user groups and the public well in advance of the next years proposed budgeting to ensure the fees can be incorporated into the user group budgets.
7
Business
a)
Summer Program Updates and Recommendations for 2024 Amanda Pantrey provided an overview of the staff report. In response to a question from Shane Peters with respect to staffing shortages Amanda Pantrey advised that the Township of South Frontenac is not alone in the shortage of qualified swim instructors. Amanda Pantrey stated that the shortage is predicted to last five years and it is nation wide issue. Amanda Pantrey also advised that it is very difficult for the Township to offer NLS instructions as it requires the use of a pool. In response to the question regarding numbers of spots associated with the Day Camper Programs at McMullen Beach for 2024 The Point Park Day Camp for 2023, Amanda Pantrey noted that The Point Park Day Camp Program is at its maximum capacity and indicated that there is no more space. Amanda Pantry elaborated that the staff hired reflect the number of campers allowed. She also advised that the numbers recommended for 2024 mirror the numbers at Gilmour Park. Amanda Pantrey noted that Day Camp registration opened at 12:00 a.m. and not at 8:00 a.m. Amanda Pantrey provided clarity that there are enough lifeguards and swim instructors retained to staff the currently available programs. Shane Peters asked if there is a known demographic for the registrants of camp and swim lessons this year, and if there was a limit to the number of weeks that each child could be registered for. Amanda Pantrey responded that there was no cap on the number of weeks that a participant could be registered. Amanda Pantrey also advised that most of the registrants were residents and noted that some registrants are from Kingston.
Page 4 of 36
Minutes of Recreation & Leisure Services Advisory Committee May, 25, 2023 Resolution No. 04 Moved by Shane Peters Seconded by Marie Wilkins That the Recreation & Leisure Services Advisory Committee provide the following recommendation to Council: That Council approve the expansion of the Day Camp program to the McMullen Beach Site with space for 25 campers for 2024; and That Council endorse the extension of the recruitment and retention plan for qualified Swim Instructors and Lifeguards into 2024. Carried b)
2023 Canada Day in South Frontenac Amanda Pantrey provided a summary of the 2023 Canada Day in South Frontenac Staff Report. In response to a question from Councillor Roberts, Amanda Pantrey advised that the shuttle busses for the event will be full size school busses.
c)
Municipal and Municipally Supported Events - Late Q1 and Q2 Amanda Pantrey provided an overview of the Municipal and Municipality Supported Events - Late Q1 and Q2 Staff Report. Paul Wash commended the work well done on events to date.
d)
Recreation Services Fee & Facility Allocation Project Amanda Pantrey delivered a recap of the Recreation Services Fee and Facility Allocation Project Staff Report. Amanda Pantrey provided clarification that specific user groups of Township facilities were sent an email with a direct survey. Amanda Pantry noted that there is also an opportunity for the general public to use Engage Frontenac to provide feedback about the study. In response to a question from Holly Wilson, Amanda Pantrey advised that the study is strictly related to facility use, fees and facility rental policy. Amanda Pantry clarified that the study does not relate to programs provided by the Township.
8
Motions
a)
There were none.
9
Notices of Motions
a)
There were none.
10
Correspondence
a)
There was none.
11
Questions of Clarity (from the public on outcome of agenda items)
Page 5 of 36
Minutes of Recreation & Leisure Services Advisory Committee May, 25, 2023 a)
There were none.
12
Date of Next Meeting
a)
The date for the next Committee meeting is August 24, 2023 at 6:00 p.m.
13
Adjournment
a)
Resolution Resolution No. 05 Moved by Holly Wilson Seconded by Councillor Leonard That the Recreation and Leisure Advisory Committee be adjourned at 7:03 p.m. Carried
Page 6 of 36
To: Recreation Committee Prepared by: Public Services Department Date of Meeting: August 24, 2023 Subject: 2023 Recreation Capital Project Updates
Summary This report provides information and updates to the committee regarding 2023 Recreation Capital projects completed, underway, or planned.
Background The Township’s Public Services Department works with the Recreation Advisory Committee to identify capital improvement projects driven by the priorities outlined in the Recreation, Parks, Leisure Master Plan and in alignment with Councils strategic direction. Further decisions on improvements are made by Staff to address any items of concern or potential improvements that support enhanced service delivery.
Discussion/Analysis The following is a summary of the 2023 Council approved capital projects completed, underway or planned. Project Verona/McMullen Courts
Details Replacement courts to support Tennis, Basketball and Shuffleboard
Glendower Courts
Resurfacing courts to support Tennis and Pickleball Improvements to drainage, pathway and railing system that will include rest benches Audio Visual equipment (digital screen, audio equipment, speakers) Furniture replacement Storage units for groups Exterior renovations to replace eaves, flashing, roof work, roof top Unit/heat pump
Davidson Beach Access
Storrington Centre Interior Upgrades
Storrington Centre Exterior Upgrades
Status Underway by Court Contractors with a ribbon cutting event planned for August 30th Underway by Court Contractors Contracted with work to be complete this fall Complete
Rooftop unit has been complete
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Page 7 of 36
Township of South Frontenac Staff Report - 2023 Recreation Capital Project Updates
Centennial Park Bleachers
Centennial Park Playgrounds/Rubberized Surface Centennial Park Accessible Washroom Design Inverary Park Playground
Glendower Hall/Park
Remaining work contracted and scheduled for the Fall 4 new soccer bleachers Equipment at the Keeley yard 2 new large diamond bleachers being assembled for installation late August A new large swing set Contracted and work will occur including an accessible swing. September-October Rubberized surface for swing set and existing play structure Design Consultant engaged Replacing all old equipment with a large swing set including an accessible swing, play structure and spring rider Installation of a Heritage Garden including native species and heritage/ heirloom plants. It will incorporate the memorial bench for Councillor Pat Barr.
Contracted and work will occur September-October
Contracted and work will occur in September
Decommissioning of old Diamond and lights New Flagpole McMullen Park Building Remediation
Bellrock & Petworth Mill
Battersea Village Docks
Building Condition Assessment Update
Battersea Park Gates Centennial Multipurpose Facility Roof
Wall remediation from water damage. New eaves/gutter toppers, downspouts and exterior drain maintenance Careful demolition and removal of any materials of significance/value to be stored. Design plans to follow Careful demolition and removal of any materials of significance/value to be stored. Design plans to follow Update to current building condition assessment providing critical information. to develop multi year asset management plan for all indoor and outdoor amenities. Gates to better secure access to site Roof over pad ‘Centennial Grand Pavilion’
Complete
Pending permits/Fall
Pending permits/Fall
Pending contract
Fall Complete
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Page 8 of 36
Township of South Frontenac Staff Report - 2023 Recreation Capital Project Updates
Consulting Fee - User Fee & Facility Allocation Policy Boat Launch/Water Access Review
Picnic Tables
Princess Anne Repairs
Ongoing The Township’s twenty boat launches/water access are a critical aspect of waterfront recreation in South Frontenac. A detailed review and site investigative work is needed to gather technical information to help understand how each location may be improved over the short, medium and long term to best serve the community. Construction of 20 picnic tables with steel frames and wood tops Replace and protect radiant heat piping system.
RFP to be issued
Complete
Contracted and work to occur August/September
Financial Implications As per 2023 Capital Budget approvals
Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan.
Priority: 4. Be a catalyst for the creation of vibrant, complete communities.
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.
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Page 9 of 36
Township of South Frontenac Staff Report - 2023 Recreation Capital Project Updates
Notice/Consultation Attachments Approvals Written By: Submitted By:
Manager of Recreation & Facilities Approved By:
Director of Public Services
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Page 10 of 36
To: Recreation Committee Prepared by: Public Services Department Date of Meeting: August 24, 2023 Subject: 2024 Budget Process and RPLMP
Summary This report provides information to the committee regarding 2024 Recreation Budget process and further action required with the Recreation, Parks, Leisure Master Plan.
Background The Township’s Public Services Department works with the Recreation Advisory Committee to identify capital and operational improvements that support recreation and leisure in South Frontenac. Decisions on 2024 items are driven by the priorities outlined in the Recreation, Parks, Leisure Master Plan and in alignment with Councils strategic direction. Further decisions on improvements are made by Staff to address any items of concern or potential improvements that support enhanced service delivery. The Recreation, Parks, Leisure Master Plan (RPLMP) was developed to evaluate the needs and opportunities for recreation programs and events, facilities, trails, lakes, and parks in South Frontenac over the next 10 years. The RPLMP provides needs assessments, recommendations, and an implementation plan that will guide the Township’s recreation provision over the term of the Plan. To date some recommendations contained in the plan have been initiated since the plan was adopted by Council and continues to be a guiding document used by Staff.
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Page 11 of 36
Township of South Frontenac Staff Report - 2024 Budget Process and RPLMP
Discussion/Analysis The Township’s Budget process usually commences early fall and includes consultation with Staff, Committees, and the Public. A report to Council will be presented in September outlining the budget schedule. Once Council adopts the process and recommended timelines, Staff will engage the Recreation Advisory Committee for input on the 2024 Recreation & Facilities project candidates. To help guide the 2024 budget request and for future planning, Staff would like to engage the Recreation Advisory Committee with reviewing and prioritizing recommendations from the RPLMP. This will be done through encouraging Committee members to review the plan as available on the Township’s website and responding to a series of questions made available in a survey that will be sent out to the Committee members in late September. The intent of this engagement is twofold.
Help determine priorities that are short term (2024), medium term (next 5 years) and loner term (5+ years) Help determine priorities/considerations for the 2024 Capital Budget
Staff will more than likely need to call for a special meeting of the Recreation Advisory Committee to review the results of the engagement and to discuss and prepare the budget request. This meeting date will be determined once the Budget schedule report is approved. In addition to the RPLMP, Staff will prioritize the results of the updated Building Condition Assessment.
Financial Implications Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan.
Priority: 4. Be a catalyst for the creation of vibrant, complete communities.
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 12 of 36
Township of South Frontenac Staff Report - 2024 Budget Process and RPLMP
Notice/Consultation Attachments Approvals Written By: Submitted By:
Manager of Recreation & Facilities Approved By:
Director of Public Services
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Page 13 of 36
To: Recreation Committee Prepared by: Public Services Department Date of Meeting: August 24, 2023 Subject:
Comparative Report for Municipal Program Registration Formats
Summary At the May 25th, 2023, meeting, this committee directed staff to research and report back on municipal program registration formats for residents and non-residents. This report serves to provide information found in that research.
Recommendation This report is for information only.
Background Demand was extremely high for the 2023 Summer Programs (Day Camp and Swim Lessons) at the time that the program registration portal opened, with inquires continuing into the summer. Most programs were at capacity the morning they opened for registration, if not, shortly thereafter. The waitlist has reached over 50 campers for several weeks at Sydenham Point Day Camp, and for the first time in several years, all weeks at Gilmour’s Point Day Camp reached capacity and saw long waitlists as well. Programs are funded via two streams – Registration fees and the balance is funded through municipal tax dollars. At the May 25th committee meeting, committee members inquired about standards and practices for other municipal program registration formats, specifically for residents and non-residents.
Discussion/Analysis Currently, South Frontenac offers the same registration fee, dates, and program opportunities to residents and non-residents alike. Staff researched neighbouring, regional, and other provincial municipalities for program registration formats. The following chart summarizes the findings:
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Page 14 of 36
Township of South Frontenac Staff Report - Comparative Report for Municipal Program Registration Formats
Municipality
Format
Central Frontenac
Standard registration for residents and non-residents
North Frontenac
Standard registration for residents and non-residents
Kingston (Boys & Girls Club)
Standard registration for residents and non-residents
Napanee (Boys & Girls Club)
Standard registration for residents and non-residents
Loyalist (Boys & Girls Club)
Standard registration for residents and non-residents
Belleville Rideau Lakes Township
Rate payers get access to registration three days before non-rate payers Standard registration for residents and non-residents
Grenville
Standard registration for residents and non-residents
Edwardsburg/Cardinal
Standard registration for residents and non-residents
Cobourg
Standard registration for residents and non-residents
Crahame
YMCA Camp – Residents only
Hamilton
Standard registration for residents and non-residents
Pembroke
$40 - $60 more for non residents for program registration $100 more for non residents for program registration
Arnprior Renfrew
Resident only camp (unconfirmed, but basic research suggests this) Standard registration for residents and non-residents
Petawawa
Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan.
Priority: 4. Be a catalyst for the creation of vibrant, complete communities.
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 15 of 36
Township of South Frontenac Staff Report - Comparative Report for Municipal Program Registration Formats
Notice/Consultation None.
Attachments None.
Approvals Written By:
Recreation & Events Coordinator Approved By:
Director of Public Services
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Page 16 of 36
To: Recreation Committee Prepared by: Public Services Department Date of Meeting: August 24, 2023 Subject:
Municipal and Municipally Supported Event Updates for Late Q2 and Q3
Summary This report serves to update the committee on the late Q2 and Q3 municipal and municipally supported events.
Recommendation This report is for information only.
Background There are several municipal and municipally supported events for this committee to be aware of that took place since the last meeting and that are upcoming into the end of the quarter. This includes direct municipal events and municipally supported events.
Discussion/Analysis Summer Kickoff Music Festival The first Summer Kickoff Music Festival took place on May 27th from 4:00 pm – 10:00 pm. As planned, the event was a true celebration of local talent and artistry, bringing together masters of their craft in the music, food, and drink industries here in South Frontenac. Admission was free thanks to the generosity of our community sponsors. There were 6 local musicians who entertained approximately 1,800 attendees. Our vendors impressed the crowd with their food and beverages and some even sold out before the event was over. The feedback was overwhelmingly positive, and many attendees expressed their interest in this event becoming annual. For next year, more food and beverage vendors should be secured. Music in the Park The Music in the Park summer series has returned for 2023. They are held one Saturday a month from 1:00 pm – 3:00 pm and feature live, local, acoustic music on the beautiful beaches of South Frontenac. The June 24th event had to be moved indoors into the Verona Lions Hall due to thunderstorm risks. Although this event’s attendance was small, they were www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 17 of 36
Township of South Frontenac Staff Report - The Dog Days of Summer
thoroughly enthusiastic and were entertained by the talents of Mellow Lily. The July 29th, Music in the Park was hosted at the busy Gilmour Point Beach. This event was attended by approximately 55 attendees (not including community members using the beach). Dewy Roadkill impressed everyone with country music and his artistry. The last Music in the Park event will be held on August 19th at the Point Park in Sydenham and the performer will be Tyler Brett Forkes, a folk and country artist. Up to this point, feedback has been positive. Canada Day On July 1st, municipally supported Canada Day events were held in Glendower, Harrowsmith, Sydenham, and Sunbury by various community organizations. Due to two Tornado Warnings, both outdoor events in Sydenham and Harrowsmith had to be shut down at approximately 3:00 pm. This was done quickly, calmly, and effectively as South Frontenac staff always prepare an event safety plan for such emergencies prior to events and was able to put the evacuation protocol in place immediately. Historically, Canada Day events experience lower attendance when the holiday falls on a weekend. Despite this fact and the tornado warning, many communities’ members came out to enjoy the firework show at The Point in Sydenham for the first-ever combined show. The shuttle buses, a new addition to the Canada Day activities, were somewhat well used however staff are recommending fewer buses next year. Bus ridership ranged from 0 participants from Fermoy Hall in Glendower, up to approximately 20 participants from Centennial Park in Harrowsmith. Other buses averaged between 5 – 10 riders. The Dog Days of Summer On July 24th, South Frontenac partnered with the Frontenac Farmers Market to host an event targeted towards families and their dogs. As the Farmers Market ran as usual from 3pm to 7pm, so did various dog-themed activities including a Woof-le Baskets, a Furr-mily Photobooth, dog nail trimming, and a dog demonstration hosted by local business Luv-AK9. There was also live music, a beer garden, and face painting making this event truly intergenerational and a great experience for all. Frontenac Farmers Market (municipally supported) This summer, The Frontenac Farmers Market is at Centennial Park under the newly constructed Grand Pavilion in Harrowsmith every Friday afternoon from 3:00 pm – 7:00 pm. With several themed events and over 40 vendors, the Frontenac Farmers Market continuously pleases the community at large while supporting local entrepreneurs. Following the success of the Market Kickoff Event and beer garden in May, the Market has identified a monthly special event which will feature special themes and local craft beer vendors. Staff have been working with the Market to secure the proper permits for the beer gardens. America’s Cup Ice Stock Tournament (municipally supported) From July 21st to July 27th, Stock Sport athletes from across North, Central and South America came to South Frontenac to play in the Canada Cup and America Cup tournaments. The games were played under the newly constructed multi-use Grand www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 18 of 36
Township of South Frontenac Staff Report - Open Farms
Pavilion at Centennial Park in Harrowsmith. The Opening Ceremonies for America Cup took place on July 24th to celebrate the athletes and was attended by the Austrian Ambassador to Canada and Mayor Ron Vandewal. The week turned out to be one for making new friends, friendly competition, and athletic excellence. Open Farms South Frontenac Township is proud to be working with Frontenac County, the City of Kingston, and the areas local farmers and food-based businesses on the upcoming Open Farm Days events. The launch event for Open Farm Days will take place at the Frontenac Farmers Market on September 1st at 4pm, followed by 6 weeks of various events that celebrate the community’s agricultural businesses. Types of events include the Frontenac County Plowing Match on September 10th, as well as educational experiences like “Meet a Farmer “on September 20th and “Sow you want to grow some food?” on October 4th.
Financial Implications None.
Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan.
Priority: 4. Be a catalyst for the creation of vibrant, complete communities.
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.
Notice/Consultation None.
Attachments None.
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Page 19 of 36
Township of South Frontenac Staff Report - Open Farms
Approvals Written By:
Recreation & Events Coordinator Approved By:
Manager of Recreation & Facilities
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Page 20 of 36
To: Recreation Committee Prepared by: Public Services Department Date of Meeting: August 24, 2023 Subject: Recreation Service Fee & Facility Allocation Project Update
Summary This report serves to update the committee on the service fees & facility allocation project progress and expected next steps.
Recommendation This report is for information only.
Background In 2022, Council endorsed the Recreation, Parks, and Leisure Master Plan. The Plan made several recommendations for a comprehensive review of all recreation service fees, facility rental fees, allocation policies, and related procedures, resulting in a Recreation Service Fee & Facility Allocation Project.
Discussion/Analysis Engagement Summary to Date Throughout the month of May, key staff and all members of Council were invited to participate in interviews regarding the plan. Throughout the month of June, all user groups, clubs, associations, etc., who use South Frontenac facilities were invited to take part in a targeted survey to ensure their thoughts were captured before a draft plan is created. o The survey was scheduled to open on May 22nd and close June 22nd. After reviewing the responses and noting some key user groups failed to participate, the survey was extended to June 31st. A follow up email was sent to those groups. No further responses were received. o A total of 35 groups were informed and invited to participate in the survey via direct emails (15 indoor and 20 outdoor). o We received 32 responses from 27 groups (as some groups provided more than one answer).
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Page 21 of 36
Township of South Frontenac Staff Report - Next Steps
The public also has an opportunity to have their say through the Engage Frontenac page. There were 13 comments collected through the platform. Six of the 13 comments were relevant to the project, the remainder were outside of the scope (i.e., capital project suggestions).
Next Steps September 13th, 2023: For the next step of engagement for the project, user groups who frequently use South Frontenac facilities are invited to a meeting to discuss the survey analytics and next steps in the project. The meeting will be hosted by the consultants on Wednesday, September 13th, 2023, from 6:30 pm – 8:30 pm at the Storrington Centre in Sunbury. Groups who use indoor and outdoor recreation facilities are welcome to attend. September 25th – October 23rd, 2023: Reporting and final public review. A special Recreation & Leisure Advisory Committee meeting will be held during this phase. November 14th, 2023: The report, recommendations, and action plan will be presented to Council and voted on for endorsement. If approved, by-laws will be enacted at a later date.
Financial Implications None.
Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan.
Priority: 4. Be a catalyst for the creation of vibrant, complete communities.
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.
Notice/Consultation None.
Attachments None.
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Page 22 of 36
Township of South Frontenac Staff Report - Next Steps
Approvals Written By:
Recreation & Events Coordinator Approved By:
Manager of Recreation & Facilities
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Page 23 of 36
To: Recreation Committee Prepared by: Public Services Department Date of Meeting: August 24, 2023 Subject: Summer Program – End of Summer Report
Summary This report serves to update the committee on the 2023 Day Camp and Swimming Lesson Programs.
Recommendation This report is for information only.
Background The Township’s popular waterfront summer camp is a community tradition. Day camp and Swim Lessons were offered at two sites this season, The Point Park in Sydenham, and Gilmour’s Point Beach in Battersea. At the May 25th, 2023, Recreation and Leisure Advisory Committee meeting, a motion was passed to support the re-introduction of a third site at McMullen Park Beach in Verona for the 2024 season.
Discussion/Analysis 2023 Day Camp Registration Figures On average, there are 8 campers enrolled in the Before and After care program at both Sydenham Point and Gilmour’s Point. Most of our campers who use the shuttle bus are campers at the Gilmour Site and we have received lots of positive feedback from parents. On average, there are 10 campers who are picked up in Verona and Sydenham and are brought to Gilmour each week. Sydenham Point Camp Week
Before/ Aftercare
Shuttle Bus
Camp Waitlist
One
4
0
41
Two
4
0
50
Three
9
0
48
Four
3
0
48
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Page 24 of 36
Township of South Frontenac Staff Report - Summer Program – End of Summer Report
Five
3
0
51
Six
5
1
50
Seven
6
0
51
Eight
7
0
49
Gilmour’s Point Camp Week
Before/ Aftercare
Shuttle Bus
Camp Waitlist
One
3
6
15
Two
4
10
16
Three
0
9
19
Four
5
7
21
Five
7
9
27
Six
2
8
10
Seven
6
4
26
Eight
6
3
27
2023 Sydenham Point Swimming Lessons Figures Session 1 Swim Levels
Number of Participants
Swimming lesson Waitlist
(registration / max. capacity) Swimmer 1 Group A
12/12
1
Swimmer 1 Group B
13/13
4
Swimmer 2 Group A
5/6
0
Swimmer 2 Group B
13/16
0
Swimmer 3
10/10
1
Swimmer 4
10/10
0
Swimmer 5/6
3/6
0
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Page 25 of 36
Township of South Frontenac Staff Report - Summer Program – End of Summer Report
Session 2 Swim Levels
Number of Participants
Swimming lesson Waitlist
(registration / max. capacity) Swimmer 1 Group A
12/12
2
Swimmer 1 Group B
14/14
0
Swimmer 2 Group A
2/6
0
Swimmer 2 Group B
8/16
0
Swimmer 3
5/10
0
Swimmer 4
4/10
0
Swimmer 5/6
2/6
0
Session 3 Swim Levels
Number of Participants
Swimming lesson Waitlist
(registration / max. capacity) Swimmer 1 Group A
12/12
1
Swimmer 1 Group B
12/12
0
Swimmer 2 Group A
3/6
0
Swimmer 2 Group B
13/16
0
Swimmer 3
9/10
0
Swimmer 4
10/10
1
Swimmer 5/6
6/6
2
Session 4 Swim Levels
Number of Participants
Swimming lesson Waitlist
(registration / max. capacity) Swimmer 1 Group A
12/12
0
Swimmer 1 Group B
10/12
0
Swimmer 2 Group A
2/6
0
Swimmer 2 Group B
7/16
0
Swimmer 3
9/10
0
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Township of South Frontenac Staff Report - Summer Program – End of Summer Report
Swimmer 4
5/10
0
Swimmer 5/6
1/6
0
Gilmour’s Point Swimming Lesson Figures Session 1 Swim Levels
Number of Participants
Swimming Lesson Waitlist
(registration / max. capacity) Swimmer 1
9/9
1
Swimmer 2
4/8
0
Swimmer 3/4
3/8
0
Swimmer 5/6
1/10
0
Session 2 Swim Levels
Number of Participants
Swimming Lesson Waitlist
(registration / max. capacity) Swimmer 1
5/8
0
Swimmer 2
5/8
0
Swimmer 3/4
5/8
0
Swimmer 5/6
1/10
0
Session 3 Swim Levels
Number of Participants
Swimming Lesson Waitlist
(registration / max. capacity) Swimmer 1
8/8
0
Swimmer 2
6/8
0
Swimmer 3/4
2/8
0
Swimmer 5/6
1/10
0
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Page 27 of 36
Township of South Frontenac Staff Report - Summer Program – End of Summer Report
Session 4 Swim Levels
Number of Participants
Swimming Lesson Waitlist
(registration / max. capacity) Swimmer 1
2/8
0
Swimmer 2
5/8
0
Swimmer 3/4
4/8
0
Swimmer 5/6
0/10
0
The Point Park Beach Closures Based on the bacterial results from surveillance samples taken by KFL&A Public Health the Sydenham Point Beach has had two closures due to elevated levels of E. coli. The beach had its first closure on July 6th and reopened on July 11th. The second closure occurred on July 20th and at the time of writing this report has yet to be reopened. Unfortunately, the beach closures resulted in the cancellation and full refunds of registration for Swim Lessons Sessions One, Two, and Three at The Point. The beach closures also resulted in many participants withdrawing from Session Four of Swim Lessons at The Point. At the time of writing this report, the fate of the fourth and final session is also unknown and at risk of cancellation as well. Staffing Due to staff requested time off prior to Camp starting, we were required to hire 4 additional staff to help with time off request while still maintaining safe ratios and quality programming. The shuttle bus from Verona, stopping in Sydenham and ending in Battersea has been a great addition to help with staffing between the sites. This year we have a total of 24 staff hired for camp. We have one Camp Coordinator and two Site Coordinator’s, with one at Gilmour’s Point and one at The Point in Sydenham. To accommodate for the 35 campers at Sydenham, we have a total of 15 staff members. To accommodate the 25 campers at Gilmour’s Point we have a total of 10 staff members.
Financial Implications None.
Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan.
Priority: 4. Be a catalyst for the creation of vibrant, complete communities. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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Township of South Frontenac Staff Report - Summer Program – End of Summer Report
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.
Notice/Consultation
Talia Ross, Camp Coordinator
Attachments None.
Approvals Written By:
Recreation & Events Coordinator Submitted By:
Manager of Recreation & Facilities Approved By:
Director of Public Services
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Page 29 of 36
To: Recreation Committee Prepared by: Public Services Department Date of Meeting: August 24, 2023 Subject:
The Point Park Beach Closures and Recommendations for a Goose & Seagull Deterrent Strategy for 2024
Summary Sydenham Point Beach has been closed for several weeks in the 2023 season due to unacceptable levels of E. Coli in the water. The closure has impacted service delivery for the Day Camp and Swim Lesson programs. This report serves to update the committee on deterrent strategies used to date and make recommendations for the 2024 season.
Recommendation That the Recreation & Leisure Services Advisory Committee provide the following recommendation to Council: That Council endorse the goose and seagull deterrent strategy for 2024, and That Council approve additional funds into The Point Park 2024 operating budget to support the strategy.
Background Kingston Frontenac Lennox & Addington (KFL&A) Public Health monitors the water quality at all municipally owned or operated public beaches within the jurisdiction. Monitoring is done weekly from early June until the end of August and includes a visual inspection of beach conditions and testing for bacteria. Beaches with consistently good test results are monitored once per month. Based on the bacterial results from surveillance samples taken by KFL&A Public Health the Sydenham Point Beach has had two closures due to elevated levels of E. coli. The beach had its first closure on July 6th and reopened on July 11th. The second closure occurred on July 20th and at the time of writing this report, has yet to be reopened. The beach is deemed unsafe for swimming if the samples exceed the recreational water threshold of 200 E. coli/100 mL under the Ontario Public Health Standard. Resampling continues to be conducted every business day until sample results demonstrate E. coli levels are sustained below the threshold. KFL&A Public Health notifies the Township of www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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Township of South Frontenac Staff Report - The Point Park Beach Closures and Recommendations for a Goose & Seagull Deterrent Strategy for 2024
South Frontenac when the beach posting sign can be removed and public communications can be issued. The beach closures have a significant impact on the South Frontenac Swim & Day Camp and the general public that frequent the beach. Camp programs have had to be modified for more land-based activities and water games outside of the lake. Swimming Lessons have had to be cancelled and parents refunded. The Township has had to post signage at the beach and communications issued to inform the public that swimming is not recommended. One of the contributors to the elevated levels of E. coli is the presence of geese, seagulls, and the resulting feces that contaminate the water. This in combination with higher seasonal temperatures creates the perfect environment for bacteria to grow and multiply.
Discussion/Analysis As a strategy to reduce the presence of geese and seagulls at the Sydenham Point Beach the Township has invested a significant amount of operating funds and staff resources to implement many different deterrents. The goose problem specifically is an issue all over Ontario, hence why there is a specific guiding document called the ‘Handbook for managing Canada geese and cackling geese in southern Canada’ as prescribed by the Canadian Wildlife Service, Environment and Climate Change Canada. This document outlines what is permitted to be undertaken to help manage geese in public spaces and has been the guiding document used by Township staff to inform actions taken. Over the past several years the Township has implemented numerous deterrent measures as outlined in the handbook. This included:
Use of natural/approved repellents (garlic spray).
Streamers and visual distractions (unfortunately stolen) and more have been placed at the site.
Placement of ‘Away With Geese’ beacons (unfortunately stolen or damaged).
We also obtained a permit to destroy nests/ eggs but found that the geese are nesting on private property.
Installation of signs asking people not to feed the wildlife.
Working with Greenshield Pest Control, implementing the use of professionally trained geese herding dogs to encourage the geese to find a new home. The use of herding dogs has been proven to be an effective, humane way to redirect geese from public parks to more naturalized areas. The dogs were on site two or three www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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Township of South Frontenac Staff Report - The Point Park Beach Closures and Recommendations for a Goose & Seagull Deterrent Strategy for 2024
times a day at different times for three weeks. If geese are present, they herd them like sheep. After a few weeks, the geese get the message and move on. This method has been successful in other neighbouring Municipalities and it has seen some success at Sydenham Beach. Some of the other non-lethal methods recommended in the manual are not conducive to this site. These being decoys, due to the probability that anything of value would be stolen and audible/banger methods that would have a negative impact on residents and patrons. In an effort to reduce the amount of feces along the pathways and beach area Parks Maintenance staff spend hours at the site each morning raking up droppings to be disposed of. Goose & Seagull Deterrent Strategy for 2024 The Township will continue to attempt different deterrents that will hopefully result in reducing the frequency of geese visiting the site. The 2024 strategy should include:
Staff will attempt work with some of the neighbouring properties and the Sydenham Lake Association to obtain permits and permission for the disturbing nests/eggs around the bay, not just on Township property in the spring. A pest control service should contract again in the spring to implement the use of professionally trained geese herding dogs to encourage the geese to find a new home. Starting earlier in the season will likely produce results that will be effective throughout the season. A Park Maintenance staff member should be dedicated to The Point Park. This staff person would be responsible for deterring the geese and seagulls. They can also support other park maintenance tasks such as opening and cleaning the washrooms, solid waste collection operations, grass cutting, litter and debris control, and other tasks as required.
Financial Implications In 2023, all Swim Lesson sessions at The Point were cancelled due to the beach closures. All participants were refunded in full, resulting in lost revenue of approximately $18,000. A pest control service contract would have financial implications that should be reviewed for the 2024 budget cycle. As Park Maintenance staff are paid entirely through the taxbase without opportunity for generating revenue through registration or permitting. This position addition should be reviewed for the 2024 budget cycle.
Relationship to Strategic Plans ☐ Not applicable to this report. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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Township of South Frontenac Staff Report - The Point Park Beach Closures and Recommendations for a Goose & Seagull Deterrent Strategy for 2024
☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan.
Priority: 2. Promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment.
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.
Notice/Consultation
Talia Ross, Camp Coordinator
Attachments None.
Approvals Written By:
Recreation & Events Coordinator Submitted By:
Manager of Recreation & Facilities
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Township of South Frontenac Staff Report - The Point Park Beach Closures and Recommendations for a Goose & Seagull Deterrent Strategy for 2024
Approved By:
Director of Public Services
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Page 34 of 36
To: Council Prep a red by: Office of the Clerk Da t e of Meet ing: July 18, 2023 Subject :
Notice of Motion – Accessibility – Township Recreation Facilities and Programing
Summ ary At the June 20, 2023, Council meeting, Councillor Morey submitted a Notice of Motion requesting that staff report back to Council regarding opportunities to increase the accessibility of Township of South Frontenac recreational facilities and programs.
Recom m enda t ion That staff report back to Council regarding opportunities to increase the accessibility of Township of South Frontenac recreational facilities and programs; it being understood that the Frontenac Accessibility Advisory Committee and the Recreation & Leisure Services Advisory Committee be consulted regarding this matter.
Ba ckg round At the June 20, 2023, Council meeting, Councillor Morey submitted a Notice of Motion requesting that staff report back to Council regarding opportunities to increase the accessibility of Township of South Frontenac recreational facilities and programs. Furthermore, Councillor Morey requested that staff consult the Frontenac Accessibility Advisory Committee and the Recreation & Leisure Services Advisory Committee regarding this matter.
Discussion/Ana lysis Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on.
Fina ncia l Im plica t ions None. w w w .s out hfrontenac.net
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Tow nship of South Frontenac Staff Report - Notice of Motion – Access ibility – Tow nship Recreation Facilities and Programing
Rela t ionship t o St ra t eg ic Pla ns ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. Priority: 4. Be a catalyst for the creation of vibrant, complete communities.
At t a chm ent s None.
Approva ls Sub m it t ed By:
James Thompson Clerk Ap p roved By:
Louise Fragnito, CPA, CGA Chief Administrative Officer
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