Body: Council Type: Minutes Meeting: Committee Date: February 29, 2024 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Recreation & Leisure Services Advisory Committee February, 29, 2024
Township of South Frontenac Recreation & Leisure Services Advisory Committee Meeting Minutes Meeting # 01 Time:6:00p.m Location: Council Chamber/Virtual via Zoom
Present: Karl Hammer, Councillor Ray Leonard, Shane Peters, Councillor Norm Roberts, Paul Wash, Marie Wilkins, Holly Wilson & Michele Zigman.
Absent: Marc Goudie, Paige Moreland Staff: Amanda Pantrey - Program, Events & Education Coordinator & Michelle Hannah - Deputy Clerk 1 Call to Order 2
Approval of the Agenda
a)
Resolution Resolution No. 2024:01:02 Moved by Norm Roberts Seconded by Marie Wilkins That the agenda be approved as presented. Carried
3
Election of Officers
a)
Chairperson - Nominations & Election Ray Leonard nominated Holly Wilson. Shane Peters nominated Karl Hammer. Karl Hammer nominated Holly Wilson. Holly Wilson accepted her nominations. Karl Hammer declined his nomination. Resolution No. 2024:01:03 Moved by Norm Roberts Seconded by Marie Wilkins That Holly Wilson be appointed as the Chair of the Committee. Carried
b)
Vice-Chairperson - Nominations & Election Holly Wilson nominated Paul Wash. Paul Was accepted his nomination. Resolution No. 2024:01:04 Moved by Holly Wilson Seconded by Shane Peters That Paul Wash be appointed as Vice-Chair of the Committee. Carried
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Confirmation of Minutes
Minutes of Recreation & Leisure Services Advisory Committee February, 29, 2024 a)
Resolution Resolution No. 2024:01:05 Moved by Paul Wash Seconded by Ray Leonard That the Minutes of the November 28th, 2023 meeting be approved. Carried
5 a)
6 a)
7 a)
Disclosure of Pecuniary Interest There were none declared. Delegations There were none. Briefings There were none.
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Business
a)
June is Recreation and Parks Month Amanda Pantrey presented the report to the Committee. Norm Roberts put forward a motion to have Council declare June the Recreation Month. Shane Peters advised that he has spoken to the Disc Golf community and had conversations about a Disc Golf course, he recommended that if the intention is a tournament to hold the event at Centennial Park in Harrowsmith and not McMullen Park in Verona. Amanda Pantrey advised that it was not the intention to have a tournament but a longest putt. Shane Peters and Holly Wilson offered to help and Shane Peters noted that McMullen would be suitable for a longest putt. Karl Hammer added that Stock Sport would be willing to put together something on a Friday Farmers Market and have a ‘how to’ or sample of programming in June. Amanda asked if there were any other ideas to celebrate June as Parks and Rec Month. Holly asked if there is an opportunity to highlight the committee and what they are doing in terms of events, turnout and success. Amanda shared there will be a highlights piece to the JRPM highlighting events and services and amenities.
Resolution No. 2024:01:06 Moved by Norm Roberts Seconded by Shane Peters
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Minutes of Recreation & Leisure Services Advisory Committee February, 29, 2024 That the Recreation and Leisure Services Advisory Committee asks that Council consider declaring “June Recreation and Parks Month (JRPM).” Carried b)
Q4 2023 and Q1 2024 Municipal and Municipally Supported Events Amanda Pantrey provided an overview of the report.
c)
Summer Program Updates Amanda Pantrey provided an overview of the report to the committee and advised that Day Camp registration will be opening on March 25th, but the compliment of staff for swimming lessons is not at a place where the municipal staff are comfortable offering the full program yet, so the Swim lessons will open May 13th. Norm Roberts inquired about the timing of day camp registration opening. Amanda Pantrey advised that the program has been expanded to hopefully meet some more of the communities needs, but ‘resident first’ sign-up is not in place. The opening of McMullen was to answer the call for such an increased need for programming. Holly Wilson asked what time the registration will open. Amanda Pantrey advised registration will be open at 9:00a.m. and that the swim and day camp advertisement will be ramped up soon. Shane Peters inquired about swim instructor job advertisements. Amanda Pantrey responded that the job ads for swim instructors are are posted on university and college websites, Township electronic signs, and normal advertisement on the website, social media and job boards. Shane Peters inquired about the prior discussions of the shortage of swim instructors. Amanda Pantrey advised that we are in year 3 of a 5 year COVID recovery and the Township is in much better shape with respect to swim instructors, but not back to full capacity yet. Amanda also advised that instructors that are taking certification courses are being reimbursed as per the committees advisement last year. Shane Peters inquired about the geese problem in Sydenham and if the swim program will be taken to a different beach. Amanda Pantrey shared that the swim program will be focused on Battersea and Verona as the geese problem is a concern in Sydenham and if the staffing compliment allows will be expanded to Sydenham. In response to a question from Ray Leonard, Amanda Pantrey advised that Greenshield professionals will be handling the goose deterrent.
d)
Designation of Activity Hubs Amanda Pantrey provided an overview of the report. Shane Peters inquired about what this designation will mean. Amanda Pantrey advised that the designations is a way of structuring
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Minutes of Recreation & Leisure Services Advisory Committee February, 29, 2024 investments in recreation in the community. She advised that the Rec Master Plan made recommendations for designations based on activities but staff changed it to be mindful of location and size of the parks. Norm Roberts asked about the parks that are missing from the list. Amanda Pantrey responded that no parks will be on the backburner, but the designated hubs will be put forward for more investment, they also have the land and space to expand. The designations are for future planning and not to do with upkeep and current status. Holly Wilson asked how broadly will this designation be broadcast. Amanda responded that this is more for internal use to facilitate a coordinated approach and future investments with respect to Council and Rec committee discussions and budgeting. Paul Wash inquired about Wilmer park. Amanda advised that there are not immediate plans for Wilmer Park. Resolution No. 2024:01:07 Moved by Karl Hammer Seconded by Shane Peters That the Recreation & Leisure Advisory Committee supports the inclusion of the following recommendation in a subsequent report to Council: That the following facilities and parks be designated as the Townships primary activity hubs: Indoor activity hubs – Glendower Hall and the Storrington Centre Outdoor activity hubs - McMullen Park, Centennial Park, The Point Park, and Gerald Ball Park. Carried e)
Verbal Update Recreation Fee and Allocation Study Update Long Range Financial Plan for Parks and Recreation Recreation Guide Q2/Upcoming Events - Volunteers Wanted! Recreation Fee and Allocation Study Update: Amanda Pantrey provided a verbal update about the Fees allocation and noted they are working with the consultants with respect to a structure to moving forward. She noted staff still plan to have a special meeting and meeting with user groups before it goes to Council. Long Range Financial Plan for Parks and Recreation: Amanda Pantrey mentioned the motion that was put forward at the last meeting. She advised there is no concrete plan on how to move forward but that has been added to how staff are reviewing moving forward with the lands for recreation. Recreation Guide: Amanda Pantrey shared that the Recreation and Leisure Services Guide is off to the printers, thanks to Shane for reviewing to make sure nothing was missed. She noted that last year there was discussion about the delivery of the Rec Guide. She advised that it will be distributed to every household with the Frontenac news and there will be extra copies at offices as staff feel a printed copy still holds value. Norm Roberts asked if they will be providing businesses with copies of the
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Minutes of Recreation & Leisure Services Advisory Committee February, 29, 2024 guide. Amanda Pantrey advised that extra copies will be provided to business and offices. Shane Peters noted it is also available on-line. Q2 upcoming events: Amanda Pantrey shared the following information: Recreation & Leisure fair – coming up May 1st is touch the truck at the Point Park. May 25th is the summer kick off music festival with a great line-up from prepared from 4:00 – 10:00 p.m. Amanda Pantrey advised that there are still spots open for participation with respect to music, this event will be held at Centennial Park in Harrowsmith. June 22nd, music in the park and Disc Golf at McMullen Park in Verona. Paul Wash inquired about the Touch the Truck event and Amanda Pantrey advised it will be a quiet event this year and moving forward.
9 a)
10 a)
11 a)
12 a)
Motions There were none. Notices of Motions There were none. Correspondence There was none. Questions of Clarity (from the public on outcome of agenda items) There were none.
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Date of Next Meeting
a)
May 23rd, 2024.
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Adjournment
a)
Resolution Resolution No. 2024:01:08 Moved by Marie Wilkins Seconded by Michele Zigman That the Recreation and Leisure Services Advisory Committee meeting of February 29th, 2024 be adjourned at 7:08 p.m. Carried
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