Body: Council Type: Agenda Meeting: Special Date: December 14, 2021 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC SPECIAL COUNCIL MEETING AGENDA
Audio Broadcast to the Township’s Facebook Page http://www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE:
6:30 PM, Tuesday, December 14, 2021 Electronic Participation.
Call to Order and Roll Call
a)
Resolution
Declaration of pecuniary interest and the general nature thereof
Approval of Agenda
a)
Resolution
Reports Requiring Action
a)
2021 Emergency Management Plan - By-law 2021-73 • This report is a legislated requirement under the Emergency
2 - 37
Management and Civil Protection Act as amendments were made to the Township of South Frontenac Emergency Plan as directed by the Municipal Emergency Control Group on November 24, 2021. The changes are mostly administrative in nature to reflect organizational changes and reassignment of specific positions within the plan.
Confirmatory By-law
a)
By-law 2021-74
Adjournment
a)
Resolution Natural, Vibrant and Growing - A Progressive Rural Leader
38
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To: Council Prepared by: Fire & Emergency Services Department Date of Meeting: December 14, 2021 Subject: 2021 Emergency Management Plan
Summary This report is a legislated requirement under the Emergency Management and Civil Protection Act as amendments were made to the Township of South Frontenac Emergency Plan as directed by the Municipal Emergency Control Group on November 24, 2021. The changes are mostly administrative in nature to reflect organizational changes and reassignment of specific positions within the plan.
Recommendation That Council pass By-law 2021-73, being a by-law to adopt and Emergency Management Program and Emergency Response Plan and to meet the other requirements under the Emergency Management and Civil Protection Act.
Background The Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9 (the “Act”) and Ontario Regulation 380/04 (the “Reg”) every municipality in the Province Of Ontario is required to: Develop and implement an emergency management program, which shall consist of: • •
• •
an emergency plan; training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; public education on risks to public safety and on public preparedness for emergencies; and any other elements required by the standards for emergency management set under the Act or by Emergency Management Ontario; www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 3 of 38 Township of South Frontenac Staff Report - 2021 Emergency Management Plan
• • • • •
Designate an employee of the municipality or a member of the council as its emergency management program coordinator; Establish a municipal emergency program committee; Establish a municipal emergency control group; Establish an emergency operations centre to be used by the municipal emergency control group in an emergency; and Designate an employee of the municipality as its emergency information officer;
Discussion/Analysis On November 24, 2021, members of the Primary Municipal Emergency Control Group (MECG) met in Council Chambers for a full day. The MECG received training offered through the Ontario Association of Emergency Managers titled “A Customer Service Approach to Emergency Management – Seminar” The MECG also reviewed and updated the Township of South Frontenac Critical Infrastructure Listings, Hazard Identification Risk Assessment (HIRA), and Emergency Response Plan. The MECG committed to additional training for staff in 2022 required for the alternate CEMC position that is currently vacant as well as for additional staff members of the Township. The MECG also conducted a Tabletop Exercise that included a severe weather incident and tornado situation. The exercise tested our ability to communicate with all operational staff on a moment’s notice and within a 20 minute timeline related to an impending tornado event predicted to occur in the Township. The emergency response plan was referenced and used during the exercise to mitigate the risk and impact to the community.
Financial Implications None for the purposes of this report.
Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •
Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world. Action Item (if applicable): N/A
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 4 of 38 Township of South Frontenac Staff Report - 2021 Emergency Management Plan
Notice/Consultation •
Municipal Emergency Control Group
Attachments •
2021 South Frontenac Emergency Response Plan
Approvals Reviewed By:
Darcy Knott Director of Fire and Emergency Services/Fire Chief/CEMC Approved By:
Neil Carbone Chief Administrative Officer
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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South Frontenac - Emergency Response Plan
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Emergency Quick Reference Guide
Upon the arrival of three or more members, the Municipal Emergency Control Group (MECG) may initiate its function.
Ensure that all municipal departments have been notified and either activated or placed on standby. Each MECG member is responsible for their own department.
The Mayor must inform the Province of Ontario that the Township of South Frontenac has declared an emergency, and specify the nature of the emergency situation. The provision of a return contact number is required for communications purposes. The call is made to the Emergency Management Ontario.
Turn to individual responsibilities within the plan. Provide input and assistance as required.
Each member of the MECG will report and respond to immediate needs in accordance with the Operations Cycle format.
Updated November 2021
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South Frontenac - Emergency Response Plan
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Part 1 - Administration Quick Reference Guide Table of Contents List of Appendices Introduction Aim Authority Plan Maintenance Distribution List Amendments
1 2 3 4 5 6 7 8 9
Part 2 – Emergency Operations 2.0 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11
MECG Membership & Responsibilities Implementation Emergency Op’s Centre Procedures Operations Cycle Control Group (Responsibilities) Mayor CAO (Incident Commander) Director of Fire & Emergency Services Director of Public Services CEMC Director of Development Services/Evacuation Coordinator Director of Corporate Services Clerk – Emergency Information Officer
10 11 12 13 14 15 16 17 18 19 20 21 22
Part 3 – Emergency Support 3.0 3.1 3.2 3.3 3.1 3.2 3.3 3.4
Executive Assistant & Administrative Assistants OPP Representative EMS/Ambulance Medical Officer of Health Canadian Red Cross Clergy Board of Education Legal Advisor
Updated November 2021
23 24 25 26 27 28 29 30
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South Frontenac - Emergency Response Plan Appendices
Appendix A - Emergency Notification System o MECG o Members of Council o Outside Emergency Assistance
Appendix B - Vital Services Directory
Appendix C - Local Resources Directory
Appendix D - Emergency Management Act, 2003
Appendix E - Local Bylaw
Appendix F - Hazard Identification & Risk Assessment
Appendix G - Critical Infrastructure
Appendix H - EOC Log’s & Message Forms
Appendix I - Declaration of Emergency Checklist
Appendix J - Declaration of Emergency
Appendix K - Termination of Emergency
Appendix L - EOC Layout & Set-up Guide
Appendix M - Guide to Emergency Media Relations
Appendix N - Glossary of Terms
Updated November 2021
3
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South Frontenac - Emergency Response Plan
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Introduction
The Emergency Plan for the Township of South Frontenac has been developed to reflect the public safety requirements of our community. The effective use and maintenance of this plan is reliant upon all concerned being aware of its provisions and prepared to fulfill their roles and responsibilities in the event of an emergency. Responsible individuals are expected to participate in emergency training, and exercises which will assist them in the fulfillment of their roles accordingly. The directors of departments and agencies are expected to develop their own internal notification lists, procedures and contingency plans to fulfill their departmental or agency responsibilities. Together we work to ensure that our community is prepared to respond to an emergency in the most effective manner possible.
Updated November 2021
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South Frontenac - Emergency Response Plan
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Aim
The Aim of this plan is to protect the health, safety, welfare and property of our citizens, from the effects of a natural, technological or human caused emergency.
Updated November 2021
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Authority
This Plan has been developed and will be implemented in accordance with the Emergency Management and Civic Protection Act, detailed in Appendix D, which is the Provincial statute under which all emergency management activities are conducted in the Province of Ontario. Our By-law No. 2021-73 is the local authority for this plan and related activities. The By-law is itself “Appendix E” of this Emergency Plan.
Plan Maintenance Updated November 2021
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South Frontenac - Emergency Response Plan
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The Plan was written in 2004 and it is essential that it be kept current and viable by adherence to a maintenance schedule. Responsibility for the plan being kept up to date rests with the Community Emergency Management Coordinator who may delegate tasks accordingly. The emergency telephone numbers will be reviewed on an annual basis. The notification system will be tested annually. The plan will be exercised once every year as a minimum requirement. The Municipal Emergency Control Group shall receive training and participate in an exercise, once every year as a minimum requirement. The Vital Services and/or Local Services Directory should be updated annually. The Community Emergency Management Coordinator will determine the schedule under which the maintenance activities will be performed.
Updated November 2021
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South Frontenac - Emergency Response Plan
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Distribution List
Position/Location
Number of Copies
Mayor
1
CAO
1*
OPP
1
Director of Fire & Emergency Services
1
CEMC
1*
EMS / Ambulance
1
Fire Dispatch
1
Director of Public Services
1
Medical Officer of Health
1
Director of Corporate Services/Treasurer
1
Director of Emergency Services
1
Executive Assistant / Communications Officer
1
Clerk Emergency Management Ontario
2*
Emergency Operations Centre
14 *
(* = complete copy of plan with Annexes)
Updated November 2021
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South Frontenac - Emergency Response Plan
9
Emergency Response Plan Amendments
Amendment No.
Date of Amendment Date Entered
Entered by Deidre Babcock
January 24, 2006
January 24, 2006
April 23, 2007
April 23, 2007
Angela Maddocks
By-law 2010-03
January 12, 2010
January 12, 2010
Angela Maddocks
By-law 2010-03
April – May 2014
May 2014
Angela Maddocks
By-law 2018-64
September 11, 2018
October 2, 2019
Darcy Knott
By-law 2019-68
November 6, 2019
November 19, 2019
Darcy Knott
By-law 2021-73
November 24, 2021
December 13, 2021
Darcy Knott
By-law 2006-11 By-law 2006-11
Updated November 2021
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South Frontenac - Emergency Response Plan
Part 2
10
Emergency Operations and Procedures
Municipal Emergency Control Group (MECG) – Responsibilities and Procedures
2.0
The Municipal Emergency Control Group is the group, which is responsible for the direction and control of the overall emergency response within the community. The MECG ensures the provision of the essential services necessary to minimize the effects of an emergency on the community. The MECG is made up of the following members;
Mayor CAO Director of Emergency Services /Fire Chief / CEMC Director of Public Services (or alternate CEMC) Director of Development Services (or alternate CEMC) Director of Corporate Services/Treasurer Executive Assistant/Communications Officer - Emergency Information Officer Clerk
The following Affiliated Organizations and MECG member designates (alternates) will be invited to attend the MECG meetings as appropriate:
OPP representative EMS/Ambulance Medical Officer of Health Manager of Technical Services and Infrastructure Deputy Mayor Chief Building Official Deputy Chief Building Official Deputy Fire Chief – Fire Prevention and Training Manager of Facilities and Solid Waste and Manager of Recreation Senior Planner Deputy Treasurer Human Resources and Legislative Compliance Officer
Updated November 2021
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IMPLEMENTATION: Any member of the Municipal Emergency Control Group or one of the Affiliated Organizations or MECG designates may request, through the CAO, that the Emergency Plan be implemented. It is the responsibility of the agency that is first at the scene of an emergency to decide whether the emergency plan should be implemented. If the size or seriousness of the emergency is beyond the capability or responsibility of that agency, then the Emergency Plan will be activated. The Emergency Plan may be implemented in whole, or in part, based on conditions at the site or severity of the situation. The CAO will immediately notify the Mayor and other members of the MECG. Notification lists and procedures are located in Appendix A.
Updated November 2021
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2.1
12
Emergency Operations Centre Procedures (EOC)
The Emergency Operations Centre (EOC) has both a primary and a secondary or alternate location. During the notification process, direction as to which location members of the MECG will report to will be given. For example, members will be told that this is emergency plan activation and that they should report to the primary EOC immediately. The primary and secondary locations are geographically separated so that if one or the other is endangered or rendered non-functional as a result of the emergency situation the other should be safe and operational. Primary EOC Location: Township of South Frontenac Council Chambers - 4432 George St, Sydenham, ON Primary Alternate EOC Location: Township of South Frontenac Public Services Facilities - 2490 Keeley Rd, Sydenham ON. Secondary Alternate EOC Location: South Frontenac Fire & Rescue Station 6 - 5855 Perth Rd, Perth Road, ON Alternate EOC Location: Ontario Provincial Police Detachment Office - 5282 Hinchinbrooke Rd, Hartington, ON Upon receiving notification the CAO/Operations Officer will contact the administrative staff who has been assigned the task of setting up the EOC. The EOC will be set up and operational within one hour of activation. The Operations Officer will supervise the set up and ensure operational viability. Upon arrival at the EOC, each MECG member/designate will; a. b. c. d. e. f. g. h.
Sign In Check telephone/communications devices. Open personal log. Contact their own agency and obtain a status report. Participate in the initial briefing. Participate in planning initial response/decision making process. Pass MECG decisions on to member’s agencies/areas of responsibility. Continue participation in the EOC Operations Cycle.
Upon leaving the EOC, each MECG member will; a. b.
Conduct a hand over with the person relieving them. Sign out on the location board indicating where they can be reached.
Updated November 2021
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Once the initial response is established, routines are put into place by the Incident Commander. The MECG functions most efficiently on a system known as an Operations Cycle. 2.2
Operations Cycle
An operations cycle is how the MECG manages overall emergency operations. MECG members will come together usually around a planning board or map at which time they will in turn report their agencies’ status to the Mayor and Operations Officer. It is essential that every member, covering each area of responsibility, be heard from during this process. The MECG is a team, and the actions taken by one, or the lack of action by one, may have a significant impact upon operations. The round table discussion should include problems, questions, resources requests and any other relevant information so that timely informed decisions can be made as a group. Once the meeting is completed, the members should contact their agencies’ and pass on any relevant information or directives that come out of the MECG meeting. The frequencies of the meetings are determined by the Operations Officer in conjunction with the Mayor, but should reflect the pace of the emergency and occur on a scheduled basis which may be adjusted accordingly. During the period after the meeting and dissemination of information, members will be in the process of gathering information and preparing for the next scheduled meeting. MECG members use this time to follow up and ensure MECG decisions are being implemented. Each member is responsible for informing their respective agency of the schedule for MECG meetings. No calls are supposed to interrupt the proceedings. All calls must occur prior to or after the formal meetings of the MECG. It is essential that the EOC is comfortable, has good communications and is secure from unnecessary distractions. Only MECG members and EOC support staff should have access to the EOC. No media are allowed into the EOC, nor is anyone who has not been authorized by the Operations Officer.
Emergency Operations and Procedures
Updated November 2021
Page 14
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South Frontenac - Emergency Response Plan 2.3
14
Municipal Emergency Control Group (MECG)
The MECG is responsible for the following: 1.
Implementing the Emergency Plan in whole or in part to respond to an impending, potential, or existing emergency.
Coordination and direction of Community resources used to mitigate the effects of an emergency.
Ensuring that the composition of the MECG is appropriate to mitigate the effects of a given emergency situation, by determining which, if any, ad-hoc members are required.
Advise the Head of Council regarding need for declaration or termination of an emergency.
Advising the Head of Council regarding requests for assistance from the Province, and the Federal Government.
Ensuring the provision of essential resources and services to support emergency response activities.
Coordination of services provided by outside agencies.
Appointing or Confirming an Emergency Site Manager.
Ensuring that the Public Information Officer is kept informed and up to date to facilitate the information flow to the media and the public.
Coordinating the evacuation of citizens who may be in danger.
Discontinuing utilities or services provided by public or private concerns, ie. Hydro, water, gas, closing businesses.
Appeals for volunteers.
Establishment of advisory subcommittees to work on specific problem areas related to the emergency, as required.
Authorization of expenditures during the emergency; provision for cost accounting and facilitation of cost recovery.
Maintenance of an operational log detailing the group’s decisions and activities.
Deactivating the plan, and notifying all of those who had been notified of its activation.
Conducting and participating in a debriefing, generating a post-emergency report and implementing recommendations for improvement of the emergency response plan.
Updated November 2021
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South Frontenac - Emergency Response Plan 2.4
15
Mayor
The Head of Council, or designate, is responsible for: a.
Declaration of an Emergency.
b.
Termination of an Emergency.
c.
Notifying the Province of Ontario of the declaration of emergency, and termination of the emergency. (Contact made through Emergency Management Ontario)
d.
Take such action and make such orders, as considered necessary and not contrary to law, in order to protect the health, safety, welfare, environment and property of residents in the Township of South Frontenac.
e.
Ensuring the members of Council are advised of the declaration and termination of an emergency, and are kept informed of the emergency operational situation.
f.
Ensuring that the local MPP and MP, neighboring municipalities and the County are advised of the declaration and termination, and kept informed of the emergency situation.
g.
Approving all major announcements and media releases prepared by the Emergency Information Officer, in conjunction with the CAO & Control Group.
h.
Maintain a personal log.
Updated November 2021
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South Frontenac - Emergency Response Plan 2.5
16
CAO / Incident Commander
The CAO is referred to as the “Incident Commander” for emergency purposes. The responsibilities of the Incident Commander (or alternate) are: a.
Activating the emergency notification system.
b.
As the Incident Commander, coordinating all operations within the Emergency Operations Centre, including the scheduling of regular meetings.
c.
Chair meetings of the Municipal Emergency Control Group.
d.
Advising the head of council on policies and procedures, as appropriate.
e.
Approving, in conjunction with the head of council, major announcements and media releases prepared by the Emergency Information Officer, in conjunction with the MECG.
f.
Ensuring that a communication link is established between the MECG and the Emergency Site Manager.
g.
Calling out additional staff as required.
h.
Maintaining a master record of all events and actions taken. (main events board)
i.
Maintaining a personal log.
Updated November 2021
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South Frontenac - Emergency Response Plan 2.6
17
Director of Fire & Emergency Services – (Primary CEMC)
The Director of Fire and Emergency Services, or designate, is responsible for: a.
Activating the emergency notification system.
b.
Providing the MECG with the information and advice on fire fighting and rescue matters.
c.
Establishing an ongoing communications link with the senior fire official at the scene of the emergency.
d.
Initiating Mutual Aid as required.
e.
Determining if additional or specialized equipment is required ie. Protective suits, CBRN team, etc.
f.
Coordinating or providing assistance with, rescue, first aid, casualty collection, evacuation etc.
g.
Providing an Emergency Site Manager (ESM) as required.
h.
Maintain a log.
Updated November 2021
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South Frontenac - Emergency Response Plan 2.7
18
Director of Public Services - (Alternate CEMC)
The Director of Public Services or alternate is responsible for; a.
Activating the emergency notification system.
b.
Providing the MECG with information and advice on Public Works matters.
c.
Ensure Municipal facilities are available for evacuation or reception center purposes if required.
d.
Liaison with the senior public works officers from the neighboring community(s) to ensure a coordinated response.
e.
The provision of engineering assistance.
f.
The construction, maintenance and repair of public roads.
g.
Assistance with road closures and/or roadblocks.
h.
Maintenance of sanitation and a safe supply of potable water, as required.
i.
The provision of equipment for emergency pumping operations.
j.
Discontinuing any public works service to any consumer, as required, and restoring these services when appropriate.
k.
Liaise with Electrical utilities.
l.
Providing public works vehicles and resources to any other emergency service, as required.
m.
Maintain liaison with flood control, conservation and environmental agencies and being prepared to take preventative action.
n.
Providing an Emergency Site Manager (ESM) if required.
o.
Maintain a log.
Updated November 2021
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South Frontenac - Emergency Response Plan 2.8
19
CEMC
The Community Emergency Management Coordinator is responsible for: a.
Activating the emergency notification system.
b.
Provide information, advice and assistance to members of the MECG on Emergency Management programs and principles.
c.
Provide direction to EOC support staff as required in support of the Control Group, and ensure proper set-up and operation of the EOC.
d.
Maintain Emergency Response Plan in accordance with requirements of the Emergency Management and Civil Protection Act.
e.
In conjunction with the CAO, coordinate a post-emergency debriefing and assist in the development of a final report to Mayor and Council.
f.
Maintain a personal log.
g.
The Director of Fire & Emergency Services is appointed as the Primary CEMC.
Updated November 2021
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South Frontenac - Emergency Response Plan 2.9
20
Director of Development Services – (Alternate CEMC)
The Director of Development Services - Evacuation Coordinator or alternate is responsible for; a.
Ensuring or arranging for the care, feeding and temporary shelter of evacuees.
b.
Management of reception and evacuation centres.
c.
Liaison with the Medical Officer of Health in areas regarding public health in evacuation centers.
d.
Liaison with the public and separate school boards regarding the use of school facilities for reception and evacuation centers if required.
e.
Liaison with Canadian Red Cross if required.
f.
Liaison with local volunteer groups regarding care of citizens at local reception or evacuation centers.
g.
Maintain a personal log.
Updated November 2021
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South Frontenac - Emergency Response Plan
2.10
Director of Corporate Services/Treasurer
The Director of Corporate Services/Treasurer is responsible for; a.
Documentation of expenditures, accounts payable and receivable.
b.
Advice regarding all financial aspects of an emergency.
c.
Open and maintain the Main Event board.
d.
Other duties as assigned by CAO/Incident Commander.
e.
Maintain a personal log.
Updated November 2021
21
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South Frontenac - Emergency Response Plan 2.11
22
Clerk
The Clerk is responsible for; a.
Assist the CAO, Mayor, CEMC, and Incident Commander with emergency by-law implementation
b.
Ensuring compliance with the Municipal Act
c.
Liaise with members of Council on matters related to the emergency
d.
Inform members of Council of emergency communications and provide interpretation
e.
Coordinate and contact by law enforcement if required by the control group
f.
Receive public inquiries and bring forward public interests to the control group
g.
Monitoring news coverage.
h.
Maintain a personal log.
Updated November 2021
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South Frontenac - Emergency Response Plan
2.12
Executive Assistant/Communications Officer – Emergency Information Officer
The Executive Assistant/Communications Officer is responsible for: a.
Act as the Emergency Information Officer.
b.
Monitor Media and Social Media
c.
Provide direct assistance to the CAO/Incident Commander
d.
Prepare Media Releases and Statements on behalf of the control group.
e.
Ensure consistent messaging during media releases that are consistent with the operations
f.
Maintain a personal log
Updated November 2021
23
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South Frontenac - Emergency Response Plan
Part 3
3.1
24
Emergency Support
OPP representative – Affiliate Member
The Ontario Provincial Police Representative or alternate is responsible for: a.
Activating the emergency notification system.
b.
Establishing and maintaining ongoing communications with the senior police representative at the emergency site.
c.
The provision of traffic control to facilitate the movement of emergency vehicles.
d.
Co-ordination of evacuation routes.
e.
The protection of life and property and the provision of law and order.
f.
Ensure perimeter security and crowd control at emergency site.
g.
The provision of police services in evacuation centres, morgues, and other facilities as required.
h.
Notifying the coroner of fatalities.
i.
Liaison with external police agencies, as required.
j.
Providing an Emergency Site Manager if requested to by the MECG.
k.
Maintaining a log.
Updated November 2021
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South Frontenac - Emergency Response Plan
3.2
25
EMS / Ambulance – Affiliate Member
The EMS/Ambulance representative is responsible for: a.
Activating the emergency notification system.
b.
Providing the MECG with information and advice on treatment and transport of casualties.
c.
Liaise with the Medical Officer of Health, area hospitals, police and fire officials during an emergency situation.
d.
Alert all staff using the Provincial Health Emergency Alert System.
e.
Take charge of casualties within the emergency area and be responsible for triage, lifesaving care, and the transport to area hospitals.
f.
Maintain a personal log.
Updated November 2021
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South Frontenac - Emergency Response Plan
3.3
26
Medical Officer of Health – Affiliate Member
The Medical Officer of Health, or designate, is responsible for: a.
Acting as a coordinating link for all emergency health services at the MECG.
b.
Liaison with the Ontario Ministry of Health, Public Health Branch.
c.
Liaison with the ambulance service representatives.
d.
Liaison with the Community Care Access representative.
e.
Providing advice on any matters, which may adversely affect public health.
f.
Providing authoritative instructions on health and safety matters to the public through the Public Information Officer.
g.
Coordinating the response to disease related emergencies or anticipated emergencies such as epidemics, according to Ministry of Health policies.
h.
Ensuring liaison with voluntary and private agencies, as required, for augmenting and coordinating public health resources.
i.
Ensuring coordination of all efforts to prevent and control the spread of disease during an emergency.
j.
Ensuring the safety of drinking water in conjunction the public works representative.
k.
Liaison with the senior social services representative regarding health services in evacuee centres.
l.
Maintain a log.
Updated November 2021
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South Frontenac - Emergency Response Plan
27
3.4
Canadian Red Cross - Responsibilities
a.
Upon receiving notification, activate the local Red Cross Emergency Response Plan.
b.
Provide support to the emergency response.
c.
Provide registration and inquiry services if required.
d.
Assist Ambulance personnel at first aid stations established at reception centres, on an as-need basis.
e.
Liaise with Regional Red Cross to access additional resources. i.e. Emergency Response Team.
f.
Establish and maintain contact with the Director, Social Services in the EOC to coordinate activities.
Updated November 2021
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South Frontenac - Emergency Response Plan
3.5
Clergy Responsibilities
a.
Provide for multi-denominational religious observances.
b.
Establish visitations to evacuees in evacuation centres on a scheduled basis.
c.
Provide guidance to the MECG regarding matters of a religious nature.
d.
Provide advice regarding care of the deceased in areas which relate to religious observances.
e.
Liaise with Director, Social Services regarding the use of churches and related facilities for reception and evacuation centres.
Updated November 2021
28
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3.6
Boards of Education - Responsibilities
a.
Provide schools for reception centres.
b.
Provide schools for evacuation centres.
c.
Provide access to school facilities in accordance with the agreement regarding access/use of schools by the municipality in the event of an emergency for reception and evacuation facilities.
d.
Provide liaison with the Director, Social Services and the MECG.
Updated November 2021
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South Frontenac - Emergency Response Plan
3.7
Legal Advisor - Responsibilities
a.
Provide legal opinions and advice to the MECG as required.
b.
Provide legal representation as required.
Updated November 2021
30
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2021-73 A BY-LAW TO ESTABLISH AN EMERGENCY MANAGEMENT PROGRAM AND EMERGENCY RESPONSE PLAN AND TO ADOPT AN EMERGENCY MANAGEMENT PROGRAM AND EMERGENCY RESPONSE PLAN AND TO MEET OTHER REQUIREMENTS UNDER THE EMERGENCY MANAGEMENT AND CIVIL PROTECTION ACT WHEREAS under the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9 and (the “Act”) Ontario Regulation 380/04 (the “Reg”) every municipality in the Province of Ontario is required to: Develop and implement an emergency management program, which shall consist of: o an emergency plan; o training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; o public education on risks to public safety and on public preparedness for emergencies; and o any other elements required by the standards for emergency management set under the Act or by Emergency Management Ontario; Designate an employee of the municipality or a member of the council as its emergency management program coordinator; Establish an municipal emergency program committee; Establish an municipal emergency control group; Establish an emergency operations centre to be used by the municipal emergency control group in an emergency; and Designate an employee of the municipality as its emergency information officer; AND WHEREAS it is prudent that the emergency management program developed under the Act be in accordance with international best practices, including the five core components of emergency management; prevention, mitigation, preparedness, response and recovery; AND WHEREAS the purpose of such a program is to help protect public safety, public health, the environment, critical infrastructure and property during an emergency and to promote economic stability and a disaster resilient community; NOW THEREFORE the Council of the Corporation of The Township of South Frontenac hereby enacts as follows: Emergency Management Program 1.
An Emergency Management Program for the municipality will be developed and reviewed annually by the Emergency Management Program Committee consistent with and in accordance with the Act and Reg and international best practices, including the five components of emergency management, namely: prevention, mitigation, preparedness, response and recovery, and such program shall include: a. training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; b. public education on risks to public safety and on public preparedness for emergencies; and c. any other elements required by the standards for emergency management set under the Act or by Emergency Management Ontario.
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The Emergency Management Program shall be consistent with the objectives of protecting public safety, public health, the environment, critical infrastructure and property, and to promote economic stability and a disaster-resilient community.
Emergency Response Plan 3.
The Emergency Response Plan, which has been developed in accordance with the requirements of the Act and Reg and international best practices, and which is attached hereto as Schedule A is hereby adopted (the “Plan”).
The Plan shall be reviewed annually by the CEMC and the Townships Municipal Emergency Control Group. The CEMC is authorized to make such administrative changes to the Plan as appropriate to keep the Plan current, such as personnel, organizational and contact information updates. Any significant revision to the body of the Plan shall be presented to Council for approval.
When an emergency exists but has not yet been declared to exist, Township employees and the Emergency Control Group may take such action under the Plan as may be required to protect property and the health, safety and welfare of the inhabitants of the Township.
Community Emergency Management Coordinator 6.
The Director of Fire and Emergency Services, is hereby appointed as the primary community emergency management coordinator (the “CEMC”) responsible for the emergency management program for the Township including maintenance of the Plan, training, exercises, public education and such other duties and responsibilities as outlined in the Act and Reg.
The Director of Public Works is hereby appointed as alternate CEMCs to act in place of the primary CEMC in his/her absence.
Municipal Emergency Control Group (MECG) 8.
The persons from time to time holding the following positions in the municipality, shall be Primary members of the Emergency Control Group: a. Chief Administrative Officer (CAO) (Chair) – Incident Commander b. CEMC and Alternates CEMCs c. Director of Development Services d. Director of Corporate Services; e. Director of Fire and Emergency Services; f. Director of Public Services; g. Executive Assistant/Communications Officer – Emergency Information Officer h. Clerk i. Head of Council (Mayor)
The CAO is hereby appointed as chair of the Municipal Emergency Control Group.
The Emergency Control Group shall meet a minimum of twice annually and shall advise Council on the development and implementation of the municipality’s Emergency Management Program and shall review the program annually.
Municipal Emergency Program Committee (MEPC)
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The persons from time to time holding the following positions in the municipality, or their designate, shall be the members of the Municipal Emergency Management Program Committee: a. Head of Council – Mayor b. Chief Administrative Officer c. Clerk d. Director of Development Services e. Chief Building Official f. Deputy Chief Building Official g. Deputy Fire Chief h. Manager of Technical Services and Infrastructure i. Director of Public Services j. Director of Corporate Services k. Director of Fire and Emergency Services l. Deputy Treasurer m. Human Resources and Legislative Compliance Officer n. Executive Assistant/Communications Officer o. Manager of Facilities and Solid Waste p. Manager of Recreation q. Manager of Operations and Fleet r. Deputy Mayor s. OPP Staff Sergeant t. Medical Director of Public Health u. Frontenac Paramedic Chief
Emergency Operations Centre 12.
A primary and an alternate Emergency Operations Centre have been established for use by the MECG in an emergency and with the appropriate technological and telecommunications systems to ensure effective communication in an emergency. The locations of the Emergency Operations Centres are identified in an annex to the Plan.
Emergency Information Officer 13.
The Executive Assistant/Communications Officer is hereby appointed as the Emergency Information Officer for the municipality to act as the primary media and public contact for the municipality in an emergency. The Clerk will act as the alternate Emergency Information Officer.
Administration 14.
The Plan shall be made available to the public for inspection and copying at the Township Administration Office, 4432 George Street, Sydenham, Ontario, during regular business hours.
The Plan, or any amendments to the Plan, shall be submitted to the Chief, Emergency Management Ontario identified in the Act.
By-laws 2019-68, 2018-64, 2010-03, 2006-11, and 2004-56 are hereby repealed.
Enacted this 14th day of December, 2021.
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2021-74 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON DECEMBER 14, 2021 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2,subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.
The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its special meeting held on December 14, 2021 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held December 14, 2021 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on December 14, 2021 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage.
Read a first and second time this 14 day of December, 2021. Read a third time and finally passed this 14 day of December, 2021. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
